HomeMy WebLinkAboutRE_ [External]Outstanding Invoices_RedactedFrom:Alexandra Teahen
To:Aaron Petroff; Monica Sapien
Cc:Shannon Buckley
Subject:RE: [External]Outstanding Invoices
Date:Wednesday, January 4, 2023 10:06:00 AM
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LE Sept 22 Timecards (1).pdf
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Morning Aaron,
Can you please provide a copy of page 12/20 from September timecards?
Thank you,
Alex Teahen
Management Analyst, City Manager’s Office
City of Lake Elsinore
Phone: (951) 674-3124 ext. 912
ateahen@lake-elsinore.org
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From: Alexandra Teahen
Sent: Tuesday, January 3, 2023 6:37 PM
To: Aaron Petroff <aaron@theswag.org>; Monica Sapien <monica@theswag.org>
Cc: Shannon Buckley <sbuckley@Lake-Elsinore.org>
Subject: RE: [External]Outstanding Invoices
Evening Aaron,
Attached is October 2022 mileage feedback. Very similar feedback as the other mileage tracking
documents. Tomorrow, I will work on reviewing timesheets for September and October, and will get
those back to you once we hear about the PTO so we can finalize invoices as soon as possible. And
we’ll work on November as soon as we receive those too so we can catch up.
Looking forward to hearing your thoughts!
Thank you,
Alex Teahen
Management Analyst, City Manager’s Office
City of Lake Elsinore
Phone: (951) 674-3124 ext. 912
ateahen@lake-elsinore.org
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From: Alexandra Teahen
Sent: Tuesday, January 3, 2023 5:26 PM
To: Aaron Petroff <aaron@theswag.org>; Monica Sapien <monica@theswag.org>
Cc: Shannon Buckley <sbuckley@Lake-Elsinore.org>
Subject: RE: [External]Outstanding Invoices
Evening Aaron,
Attached is September 2022 mileage feedback. Very similar feedback as August’s mileage.
Thank you,
Alex Teahen
Management Analyst, City Manager’s Office
City of Lake Elsinore
Phone: (951) 674-3124 ext. 912
ateahen@lake-elsinore.org
Small LE Full Color Logo
From: Alexandra Teahen
Sent: Tuesday, January 3, 2023 3:18 PM
To: Aaron Petroff <aaron@theswag.org>; Monica Sapien <monica@theswag.org>
Cc: Shannon Buckley <sbuckley@Lake-Elsinore.org>
Subject: RE: [External]Outstanding Invoices
Afternoon Aaron,
Attached please find the highlighted draft of August’s mileage logs. I have spent quite a bit of time
going through these and am hoping you can clarify all that are highlighted and if needed, please
remediate the entries.
There are quite a few entries across the board that have inflated mileage for locations within the
City, and for those, I highlighted the full trip to show the difference in tracking. Additionally, there
are a few addresses that show they are personal home addresses of SWAG staff, as well as a few
home residences I can’t identify in the Cities of Menifee, Chino Hills, Riverside, etc.
I was able to identify some of these addresses as medical or appointment offices, but could you also
clarify if we have individuals at the above unknown residences and at these locations:
Blvd, Perris - American Inn Motel; Hemet – Travelodge.
With regards to timesheets, most looked good, however I had a few questions about PTO/Sick Leave.
I noticed we are only charged for PTO and Sick Leave. What is the difference between these and
what is the accrual schedule for staff?
When an employee calls out sick, what is the process for either backfilling that position for the
day or covering their duties?
Please let me know if you have any questions or want to walk through these. I know the outreach
team covers a lot of ground and is not just in LE, so we would appreciate any help you can lend to us.
I am hoping to have mileage for September and October also today, and can address the invoices for
November on once we have clarification.
Thank you,
Alex Teahen
Management Analyst, City Manager’s Office
City of Lake Elsinore
Phone: (951) 674-3124 ext. 912
ateahen@lake-elsinore.org
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From: Aaron Petroff <aaron@theswag.org>
Sent: Wednesday, December 28, 2022 9:56 AM
To: Alexandra Teahen <ateahen@Lake-Elsinore.org>
Cc: Shannon Buckley <sbuckley@Lake-Elsinore.org>
Subject: Re: [External]Outstanding Invoices
Hello again,
I will check in to see where we are at with Novemebers invoices and backup
documents and make sure we get those to you ASAP!
Thank you!
On Wed, Dec 28, 2022 at 8:53 AM Alexandra Teahen <ateahen@lake-elsinore.org> wrote:
Hi Aaron,
I believe I have back up for October, however we are waiting on November invoices and backup.
Thank you,
Alex Teahen
Management Analyst, City Manager’s Office
City of Lake Elsinore
Phone: (951) 674-3124 ext. 912
ateahen@lake-elsinore.org
Small LE Full Color Logo
From: Shannon Buckley <sbuckley@Lake-Elsinore.org>
Sent: Wednesday, December 28, 2022 8:43 AM
To: aaron@theswag.org
Cc: Alexandra Teahen <ateahen@Lake-Elsinore.org>
Subject: RE: [External]Outstanding Invoices
Hi Aaron –
Can you send over the backup for October? All we have are the invoices.
Thanks,
Shannon Buckley
Assistant City Manager
City of Lake Elsinore
130 South Main Street
Lake Elsinore, CA 92530
951-674-3124 x 309
From: Aaron Petroff <aaron@theswag.org>
Sent: Tuesday, December 27, 2022 1:28 PM
To: Shannon Buckley <sbuckley@Lake-Elsinore.org>
Subject: [External]Outstanding Invoices
Message from external sender. Use Caution.
I hope you and your family had a great Christmas!
I know we have outstanding invoices from August, September and October and wanted to see if