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Home My WebLink AboutItem No. 06 PlainJoe Studios' Change Order No. 2City Council Agenda Report City of Lake Elsinore 130 South Main Street Lake Elsinore, CA 92530 www.lake-elsinore.org File Number: ID# 17-783 Agenda Date: 8/28/2018 Status: PassedVersion: 1 File Type: Council Consent Calendar In Control: City Council / Successor Agency Agenda Number: 6) Change Order No. 2 - PlainJoe Studios' for the Design and Build of Special Enhancements and Effects at the Campground Rehabilitation Project (CIP PROJECT #Z40007) Authorize the City Manager to execute Change Order No. 2 in the amount of $69,582.06. Page 1 City of Lake Elsinore Printed on 2/16/2023 REPORT TO CITY COUNCIL To:Honorable Mayor and Members of the City Council From:Grant Yates, City Manager Prepared by:Jason Simpson, Assistant City Manager Date:August 28, 2018 Subject:Change Order No. 2 -PlainJoe Studios' for the Design and Build of Special Enhancements and Effects at the Campground Rehabilitation Project (CIP PROJECT #Z40007) Recommendations Approve and authorize the City Manager to execute Change Order No. 2 in the amount of $69,582.06 for the Agreement to PlainJoe Studios' for the Design and Build of branding and marketing features at the Campground Rehabilitation Project (CIP PROJECT #Z40007). Background Staff’s initial discussion with PlainJoe Studios'was to assist with the development of a branding and marketing concept for the RV Resort Rehabilitation Project. Additional engagements with PlainJoe Studios’ resulted in farther reaching content-rich, emotionally compelling, and experiential opportunities to tell the Story of the RV Resort. Key community leaders and staff worked together to develop the needed branding for the RV Resort Project. The result conceptualizes and conveys important information about the RV Resort and feeds a dialogue between campers and the camp ground were they stay. Much of this leads to a static and digital wayfinding system, signage, unique graphics, exhibition substance, installation of both art and play elements all with a common branding of the entire RV Resort. Discussion The purpose of this agreement is to further the physical development of the conceptual branding of the RV Resort and to perform the complete design and build of the components. The elements will provide the foundation to the branding and marketing of the New RV Resort. The overall design and build components in this scope of work are summarized below as special features in the RV resort: Final design, fabrication, and installation of the following: •Check-In Building Wayfinding W01 -Area ID "LP Shop" W02 -"Check In" Stand Off Letters W03 -Room ID/Blade "Pool" PlainJoe Studios’ Change Order 2 August 28, 2018 Page 2 •Check-In Building Placemaking P01 - Quote - Wall Vinyl P02 – Quote - Wall Vinyl P03 - Wall Graphic P04 - Wall Graphic P05 - Photo Op + Bike P06 - Launch Pointe Logo P07 - Graphic (entire wall) P08 - History Wall P09 - LP Shop Shelving The decision to utilize PlainJoe Studios was based on several key and cost driven factors. First, there ability to perform the required design and build work at a very high level of confidence and with a proven resume. Second, the need to have a local connection to the Lake Elsinore community in order fully understand the history of the lake, and local lake and camping opportunity. (Storyland Studios is a subsidiary of PlainJoe’s studio and is that connection and location for all the fabrication.) Thirdly, the need for onsite availability without excessive travel expenses to coordinate the fabrication, construction and installation of the many elements of this scope of work. Based on this criteria a sole source approach was taken. Following the approval of this agenda item close coordination will begin on the fabrication and installation of these elements. Most of these elements will be scheduled for installation towards the final phases of the park construction. Some of the larger elements (entry arch) will require additional site development to support the construction of the arch. Others will only need additional utility coordination. Fiscal Impact This funding for this contract change order is included in the Fiscal Year 18/19 Capital Improvement Plan (CIP) budget. Exhibits A – Change Order 2 DATE: QUANTITY UNIT Lump Sum 1.00 TOTAL SUM OF 2 Review by: Initials Date Date THIS CHANGE ORDER IS APPLICABLE TO: City Manager: $69,582.06 Approved by: Contractor Change Order No. Assistant City Manager: THE AMOUNT OF THE CONTRACT WILL BE (INCREASED) BY THE $69,582.06 None $69,582.06CHECK-IN BUILDING RETAIL, PHOTO OP, SIGNAGE, WALL GRAPHICS, LOGO CITY OF LAKE ELSINORE 130 S. MAIN STREET LAKE ELSINORE, CA 92530 (951) 674-3124 August 28, 2018 PROJECT CHANGE ORDER CHANGE ORDER # UNIT PRICE EXTENSION CHECK-IN BUILDING RETAIL, PHOTO OP, SIGNAGE, WALL GRAPHICS, LOGO ITEM Authorized by: Jason Simpson TOTAL AMOUNT OF CONTRACT $618,172.26 QUANTITIES INCREASED PRIOR TO THIS CHANGE ORDER CONTRACTOR IS AUTHORIZED TO MAKE THE FOLLOWING CHANGES: Assistant City Manager CITY PROJECT # 9/26/2017DATE AWARDED: PROJECT TITLE: LAUNCH POINTE ACTIVATE THE CONTRACT AWARDED TO: PLAINJOE STUDIOS UNIT PRICE EXTENSIONQUANTITYITEM QUANTITIES DECREASED $69,582.06 City of Lake Elsinore Lake Elsinore,California Launch Pointe Check-In Execution Proposal (contract #3503) prepared by PlainJoe Studios August 06, 2018 7345 Piute Creek Drive / Corona, CA 92881 / 951.735.4587 Page 1 PlainJoe Studios /City of Lake Elsinore Spatial Storytelling Proposal August 06, 2018 1 / Scope: Final design, fabrication, and installation of the following: •Check In Wayfinding ◦W01 - Area ID "LP Shop" ◦W02 - "Check In" Stand Off Letters ◦W03 - Room ID/Blade "Pool" •Check In Placemaking ◦P01 - Quote - Steve McQueen ◦P02 - Quote - Evil Kenevil ◦P03 - Wall Graphic ◦P04 - Wall Graphic ◦P05 - Photo Op + Bike ◦P06 - Launch Pointe Logo ◦P07 - Graphic (entire wall) ◦P08 - History Wall ◦P09 - LP Shop Shelving Page 2 PlainJoe Studios /City of Lake Elsinore Spatial Storytelling Proposal August 06, 2018 2 / Schedule: Project life cycles will vary depending on the complexity and overall scope of a project. PlainJoe Studios will work with you to develop an overall project timeline, detailing major milestones, once the project begins. 3 / Budget and Fees: Total Project Budget: $69,582.06 •$8,584.42 - Check In Wayfinding •$32,968.98 - Check In Placemaking •$12,450.00 - Install •$2,260.00 - Equipment & Shipping •$13,318.66 - Design / Project Management Additional expenses may be incurred over the course of the project life cycle, to be approved by client, as detailed in the terms and conditions. All Schedules are pending contract sign dates and kick-off meeting schedules and are subject to change. This proposal and all of its figures and dates expire within 10 business days of printed proposal date (August 06, 2018). Description Pri ce Fee $69, 582. 06 Page 18 PlainJoe Studios /City of Lake Elsinore Spatial Storytelling Proposal August 06, 2018 Telling your story.