HomeMy WebLinkAboutBackup to Exhibit A COST PROPOSAL PREPARED FOR:
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City Project No. Z10017 S 0 M M E R
JULY 282 2020
Revised August 18, 2020
COST PROPOSAL - Main Street Interchange
Improvement Pro'ect, Design Support During
Construction (DS C)
8/18/2020
City of Lake Elsinore
1-15 / Main Street IC
PROFESSIONAL ENGINEERING SERVICES
Main Street Interchange Improvement Project
Design Support During Construction (DSDC)
City Project No. Z10017
FEE PROPOSAL SUMMARY
TOTALSSOMMER
and
Team
Fee Fee
Labor $ 339,882.48 $ 339,882.48
ODC $ 3,054.00 $ 3,054.00
Contingency 10% $ 34,293.65 $ 34,293.65
TOTAL
NOTE: Please note that this estimate is a "not to exceed" and given the nature of
construction support,it is dependent upon the number of RFI's during
construction. It is based upon an assumed number of RFI's.
Page 1 of 4
8/18/2020
City of Lake Elsinore
Main Street Interchange Improvement Project
Design Support During Construction (DSDC)
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TASK DESCRIPTION }, COST
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$272.16 1 $192.78 1$204.12 1$158.76 1 $102.06 1$79.38 1 $95.26 1 $56.70 1 2,082 1 $ 339,882.48
1.1 Coordination, Administration, and Schedules 65 60 125 $21,092.40
1.2 Quality Assurance and Quality Control 20 40 60 $11,793.60
SUBTOTAL-Task 1-PROJECT MANAGEMENT 85 0 0 40 0 0 0 60 185 $32,886.00
Task 2 - PRE-CONSTRUCTION PHASE SERVICES
2.1 Coordination of Engineering Approvals & Agency Permitting 0 0 80 80 $12,700.80
2.2 Right of Way, Utility and Survey Services and Coordination 20 0 160 180 $30,844.80
2.3 0 0 0 0 $0.00
2.4 Meeting Attendance 25 4 4 30 30 93 $16,216.20
2.5 Review Plans, Specs & Estimate for Consistency and 16 20 180 60 80 356 $50,757.84
Constructabilit
2.6 Pre-Construction Services (Bid Support) 12 2 40 20 74 $12,065.76
SUBTOTAL - Task 2 - Pre-Construction Services 73 4 26 450 90 0 80 1 0 709 11 $110,519.64
Tas AL BID PA
3.1 Ready to List (RTL) (Includes Certifications) 40 0 40 80 $17,236.80
3.2 Permit Application for Construction 8 0 30 38 $6,940.08
3.3 RE Pending Files 12 0 40 20 72 $11,657.52
SUBTOTAL -Task 3 - Final Bid Package 60 0 0 110 20 0 0 0 —7190 $35,834.40
�EIMDING SUPPORT
4.1 Final Bid Documents 40 10 10 70 130 $25,968.60
4.2 Attend Pre-Bid Meeting 4 0 30 34 $5,851.44
SUBTOTAL -Task 4 - Bidding Support 44 10 10 100 0 0 0 0 164 $31,820.04
Task 5 - CONSTRUCTION SUPPORT
5.1 Pre-Construction Meeting & Partnering Workshop 4 0 0 30 20 54 $7,892.64
5.2 Respond to Contractor's RFls 15 0 0 160 80 255 $37,648.80
5.3 Review Shop Drawings 15 0 0 160 40 215 $33,566.40
SUBTOTAL -Task 5 - Construction Support 1 34 1 0 0 1 350 1 140 1 0 0 0 1 524 $79,107.84
Task 6 - PROJECT CLOSEOUT
6.1 Final As-Built Plans 20 0 8 50 40 118 $18,824.40
6.2 Electronic Deliverables 20 0 8 50 40 118 $18,824.40
SUBTOTAL - Task 6 - Project Closeout 40 0 16 100 0 0 80 0 236 $37,648.80
ODCs 1 $3,054.00
TOTAL 336 1 14 1 52 1 1,190 1 270 1 0 160 1 60 2,082 1 F$342,936.48
For Estimating Purposes Only
Page 2 of 4
SCHEDULE OF OTHER DIRECT COSTS
Agency: City of Lake Elsinore
Consultant: SOMMER Engineering Inc. and TEAM
DESCRIPTION OF ITEMS UNIT UNIT COST TOTAL
A. 2020 Mileage 2,640 $ 0.58 $ 1,518.00
B. Printing (8.5"x11" Black & White) 500 $ 0.10 $ 50.00
C. Printing (11"x17" Black & White) 2,200 $ 0.15 $ 330.00
D. Printing (8.5"x11" Color) 80 $ 0.25 $ 20.00
E. Printing (11"x17" Color) 40 $ 0.40 $ 16.00
F. Full Color Presentation Exhibits - SF 10 $ 40.00 $ 400.00
G. Postage - Overnight Mail 24 $ 30.00 $ 720.00
SUBTOTAL ODCs = $ 3,054.00
TOTAL ODCs = $ 3,054.00
For Estimating Purposes Only
Lake Els Main St DSDC Fee 200818.xIsx0DCs
8/18/2020
CITY OF LAKE ELSINORE
Design Support During Construction (DSDC)
TABLE
Burdened Rate Sheet
3 % Escalation 3 % Escalation
2020
FULLY 2021 FULLY 2022 FULLY
CLASSIFICATION BURDENED BURDENED BURDENED
RAW RATE RATE RAW RATE RATE RAW RATE RATE
Project Manager $120.00 $272.16 $123.60 $280.32 $127.31 $288.73
Senior Engineer Structure $85.00 $192.78 $87.55 $198.56 $90.18 $204.52
Senior Engineer Civil $90.00 $204.12 $92.70 $210.24 $95.48 $216.55
Project Engineer $70.00 $158.76 $72.10 $163.52 $74.26 $168.43
Assistant Engineer II $45.00 $102.06 $46.35 $105.12 $47.74 $108.28
Assistant Engineer 1 $35.00 $79.38 $36.05 $81.76 $37.13 $84.21
CADD $42.00 $95.26 $43.26 $98.11 $44.56 $101.06
Administration $25.00 $56.70 $25.75 $58.40 $26.52 $60.15
1. Overhead Rate 110.00% 110.00% 110.00%
2. Fee 8.00% 8.00% 8.00%
Lake Els Main St DSDC Fee 200818.xlsxRate Sheet
(t CITY OF LAKE ELSINORE
PROFESSIONAL ENGINEERING SERVICES• MAIN STREET IMPROVEMENT PROJECT
�'Ve
City of Lake Elsinore
Professional Engineering Services
Main Street Improvement Project
Design Support During Construction
SCOPE OF WORK
The City of Lake Elsinore, in partnership with Caltrans, is preparing to construct improvements to Main
Street at Interstate 15 from 2 lanes to 4 lanes, provide ramp metering, improvements to both Northbound
on and off ramps, Southbound off ramp widening at the intersection, and installation of traffic signals at
the ramp and intersections of Camino Del Norte and Main Street. Other related services to produce
Caltrans approved type bid sets should be anticipated.
Proposed Interchange Improvements
• The proposed improvements would increase existing Main Street
from 2 to 4 lanes, with the following improvements:
• Improvements at NB off ramp—from 1 lane to 2 lanes at ramp intersection with Main
Street
• Improvements at NB on ramp —from 1 lane to 2 lanes at ramp
intersection with Main Street
• Improvements at SIB off ramp—from 2 lane to 3 lanes at ramp intersection with Main
Street
• Signals at all ramp termini and Main Street
• Signal at Main Street and Camino Del Norte
• Ramp Metering on both on-ramps
• Maintenance Vehicle Pullout on Northbound on ramp
• CHP enforcement area on Southbound on ramp
• Access ramps at sidewalks located at all ramp intersections with Main Street
The Consultant will provide construction support services to prepare the package of documents for
contractor bid and assist the City in requesting information and other types of support that may be
needed during the construction phase of the Main Street IC based on the approved PS&E documents.
o CITY OF LAKE ELSINORE
PROFESSIONAL ENGINEERING SERVICES• MAIN STREET IMPROVEMENT PROJECT
-.;.
Task 1 — PROJECT MANAGEMENT
Project Management
Consultant's project administration shall be conducted to ensure timely progress reporting and billing,
accurate project record keeping, monitoring of costs, progress, deliverables and adherence to quality
standards. Internal project coordination meetings shall be conducted monthly through office meetings,
conference calls and exchange of emails, to maintain good project communication.
Task 1.1 Coordination/Administration/Schedules—
Schedule Control: During the project development, Consultant shall ensure that the schedule adheres
to all contractual requirements. The schedule shall constantly be updated. Consultant shall work closely
with the City to establish the delivery requirements.
Document Control: All design and correspondence materials shall be logged and filed according to a
project-specific document control system.
Accounting and Invoicing Procedures: Consultant shall follow general City and Caltrans accounting
and billing requirements. All man-hours, direct and indirect costs shall be tracked. Only 75% of the task
can be billed until that task is 100% complete.
Cost Control: Project costs shall be verified monthly. Cost-to- date, estimated actual percent
completed, and estimated budget to complete by the individual task at each invoicing period will be
documented.
Deliverables: Monthly Invoices, Progress Reports, Schedule Updates and Document Logs
Meetings: As a minimum, the Consultant shall schedule and attend meetings as follows:
a. Kickoff meeting including sub-consultants.
b. Project Development Team (PDT) meetings,monthly.
c. City Council Meeting/Council Study Session (asnecessary)
This task shall include general management and coordination with the City, Consultant Team, Caltrans,
regulatory agencies, and other key stakeholders. Project meetings shall be conducted to maintain good
project communication in purposeful and concise meetings. Project coordination shall be established by
frequent progress review meetings or conference calls. Project Development Team (PDT) meetings in
the City Hall or by conference calls shall be conducted.
A meeting agenda shall be prepared in advance. All action items listed in the minutes shall be reviewed
at each meeting. Other typical procedures including preparing monthly progress reports; establishing
design criteria; posting project issues to all individuals; mitigating all independent check and review
comments; clearing communication lines to maintain the project schedule. Project Manager and key
task leaders or engineers shall attend the meetings.
Deliverables: Meeting Agendas, Meeting Minutes, and Coordination Memorandums
o CITY OF LAKE ELSINORE
PROFESSIONAL ENGINEERING SERVICES• MAIN STREET IMPROVEMENT PROJECT
-.ti.
Schedule: The project schedule shall be developed by the Consultant for design, permitting, right of
way, and construction phases and shall be provided to the City in both digital and hard copy. An
updated schedule is to be handed out during the PDT Meetings.
The project schedule shall be divided into tasks and subtasks in full detail including, but are not limited
to, City function timeline, critical path, and other outside sources such as agencies or utilities. Some of
the tasks shall be, but are not limited to, planning, environmental, design, relevant City Council
meetings, Caltrans review, advertising, and construction. The schedule is to indicate anticipated
durations for all tasks.
Task 1.2 Quality Assurance and Quality Control - Consultant shall provide Quality Control and
Quality Assurance (QC/QA) for all project documents and plans to ensure that the project moves
forward to delivery as quickly as possible. Upon notice to proceed, the QC/QA procedures shall be
clearly outlined for the project team. These procedures shall include checklists for plan preparation, e-
file sharing procedures and document controls, and independent reviews by senior staff. Consultant
shall review the design documents to make sure that the design is consistent with the funding
requirements so that the review and approval process is expedited.
Deliverables: Quality Control and Quality Assurance Plan
Task 2 - PRE-CONSTRUCTION PHASE SERVICES
Task 2.1 Coordination of Engineering Approvals and Agency Permitting— Consultant will provide
coordination of engineering submittals and approvals with the City and as required for permits.
Additionally, Consultant will coordinate utility notification, protection and relocation as appropriate for
franchise facilities within the project area. There is anticipated to be one relocation, unless an option for
avoidance can be developed. The Consultant will coordinate necessary utility, engineering and project
certifications, as required, in conjunction with encroachment permit issuance by Caltrans District 8
(Caltrans).
Task 2.2 Right of Way, Utility and Survey Services and Coordination — Consultant will provide for
coordination between the County of Riverside, RCTC, City of Lake Elsinore, and Caltrans on the Right
of Way Certification and Utility Certification required for the project. The City does not anticipate the
acquisition of right of way. Right of Way ownership will be verified. Survey services may be required to
support utility relocation of SCE power pole and or other design clarifications that could arise during any
phase of the project. Consultant will not verify plan utility information, except for information related to
the SCE pole in conflict with Camino Del Norte. Consultant will update plans as needed.
Task 2.3 Coordination Environmental Permitting and Compliance— Consultant does not anticipate
any environmental permitting or coordination for compliance, the environmental document is a CE/CE.
Task 2.4 Meeting Attendance — Consultant will attend meetings as necessary with the City and
Caltrans to coordinate design, develop submittals and obtain approvals and associated certifications for
the project.
CITY OF LAKE ELSINORE
PROFESSIONAL ENGINEERING SERVICES• MAIN STREET IMPROVEMENT PROJECT
�4e
Task 2.5 Review Plans, Specifications & Estimates for Consistency and for Constructability —
Consultant will review the project PS&E documents (Plans, Specification and Estimate) to verify that
the documents are consistent among disciplines and different documents. The consultant will mark up
plans and create a log of any discrepancies. The consultant will be prepared to answer questions
related to these items from the contractor. The Consultant will work with the selected Construction
Management team to review plans and identify any concerns for constructability and discuss with the
City to make any necessary revisions to the PS&E documents.
Task 2.6 Pre-Construction Services (Bid Support) —Consultant will provide for bid support and
coordination for the project.
Task 3 - FINAL BID PACKAGE
Task 3.1 Ready to List (RTL) — Consultant will respond and resolve all remaining reviewing agency
comments and prepare documents necessary for project Ready-To-List (RTL) approval by Caltrans and
the City. Support for Certifications by others (e.g. utility relocation portion of R/W Certification and SSP
location of environmental mitigation commitments for Environmental Certification) is included.
Task 3.2 Permit Application for Construction—The Consultant will prepare the permit application for
Construction work.
Task 3.3 RE Pending Files — The Consultant will prepare the necessary documentation required for
the RE Pending Files prior to bid as described in the Caltrans guidance documents and as directed by
the City.
Task 3 Deliverables:
• Permit Applications for Construction
• Utility and ROW Certifications
• ADA and TMP Certifications if required
• RE Pending File
Task 4 - BIDDING SUPPORT
Task 4.1 Final Bid Documents—The Consultant will prepare and submit the final bid documents to the
City for advertisement. The Consultant will assist in answering questions (Request for Information [RFI])
regarding the Technical Provisions, the design drawings, or conflicts in the design during the bidding
process. The Consultant will assist the City in preparation of Addenda regarding omissions or conflicts
in the design.
Task 4.2 Attend Pre-Bid Meeting — The Consultant will attend a pre-bid meeting to be scheduled in
advance of the bid opening date as directed by the City. The Consultant will perform bid review and
analysis, if required.
CITY OF LAKE ELSINORE
PROFESSIONAL ENGINEERING SERVICES• MAIN STREET IMPROVEMENT PROJECT
1W_
Task 4 Deliverables:
• Final Bid Documents
• RFI Responses and Addendum Documents
Task 5 - CONSTRUCTION SUPPORT
During the construction phase, Consultant shall work closely with the City staff and the Construction
Management team to assist in construction support to minimize construction conflicts and to expedite
Project completion.
Task 5.1 Partnering Workshop and or Pre-Construction Meeting
Consultant will set up and attend a partnering workshop with the Resident Engineer and the Contractor.
Task 5.2 Respond to Contractor's RFIs — The Consultant will provide response to contractor's
requests for information (RFI's) about the contract plans and specifications forwarded to Consultant by
the City within reasonable time of receipt. Upon written authorization from the City, the Consultant shall
provide engineering design services for revisions to construction documents resulting from changed
field or unforeseen conditions or other change order work required due to actions of the City.
Subsequent change order documentation and processing shall be prepared by the City's Resident
Engineer (Construction Management Team). All subconsultant services may be required to respond to
contractor RFIs.
Task 5.3 Review Shop Drawings — The Consultant will review shop drawings and submittals for
conformance with the contract plans and specifications, and make recommendations for acceptance,
denial or re-submittal within reasonable time of receipt.
Task 5 Deliverables:
• RFI Responses
• Change Order Support
• Shop Drawing Reviews
Task 6 - PROJECT CLOSEOUT
Task 6.1 Final As-Built Plans — Following the completion and acceptance of the project, the
Consultant will furnish the City with a complete set of revised contract drawings showing as-built
conditions. Revisions shall be solely based on as-built redlined information provided by the
Construction Manager and the City. The as-built plans shall be signed and stamped by Consultant and
submitted to the City and Caltrans within three months of receipt of redlined plans.
Task 6.2 Electronic Deliverables — Following the completion and acceptance of the project, the
Consultant will furnish the City with an electronic copy in PDF and their native format (i.e. Microstation,
Word, Excel, etc.) of all Project deliverables, including reports, exhibits, construction plans,
0 CITY OF LAKE ELSINORE
PROFESSIONAL ENGINEERING SERVICES • MAIN STREET IMPROVEMENT PROJECT
specifications, and quantity calculations.
Task 6 Deliverables:
• Two hardcopies and electronic CADD files of As-Built Plans
• Electronic (PDF and native format) of as-built project deliverables (reports,
exhibits, construction plans, specifications, and quantity calculations)
8/18/2020
CITY OF LAKE ELSINORE
Design Support During Constuction (DSDC)
TABLE
Rate Sheet
3 % Escalation 3 % Escalation
20 FULLY 21 FULLY FULLY
R
RAW RATE RAW R
CLASSIFICATION 20 BURDENED 20RATE RAW R BURDENED 20RATE BURDENED
RATE RATE RATE
Project Manager $120.00 $272.16 $123.60 $280.32 $127.31 $288.73
Senior Engineer Structure $85.00 $192.78 $87.55 $198.56 $90.18 $204.52
Senior Engineer Civil $90.00 $204.12 $92.70 $210.24 $95.48 $216.55
Project Engineer $70.00 $158.76 $72.10 $163.52 $74.26 $168.43
Assistant Engineer II $45.00 $102.06 $46.35 $105.12 $47.74 $108.28
Assistant Engineer 1 $35.00 $79.38 $36.05 $81.76 $37.13 $84.21
CADD $42.00 $95.26 $43.26 $98.11 $44.56 $101.06
Administration $25.00 $56.70 $25.75 $58.40 $26.52 $60.15
1. Overhead Rate 110.00% 110.00% 110.00%
2. Fee 8.00% 8.00% 8.00%
20_Sommer Rate Sheet.xlsxRate Sheet SOMMER Page 1 of 1
8/18/2020
CITY OF LAKE ELSINORE
Design Support During Constuction (DSDC)
TABLE
Rate Sheet
Epic Land Solutions, Inc.
3 % Escalation 3 % Escalation
2020
FULLY 2021 FULLY 2022 FULLY
CLASSIFICATION RAW RATE BURDENED BURDENED BURDENED
RAW RATE RATE RAW RATE RATE RATE
Right of Way Lead $60.10 $178.21 $61.90 $183.56 $63.76 $189.06
Utility Relocation Coordination Lead $50.00 $148.26 $51.50 $152.71 $53.05 $157.29
1. Overhead Rate 174.56% 174.56% 174.56%
2. Fee 8.00% 8.00% 8.00%
20_Epic Rate Sheet.xlsxRate Sheet Epic Page 1 of 1
8/18/2020
CITY OF LAKE ELSINORE
Design Support During Constuction (DSDC)
TABLE
Rate Sheet
Fehr & Peers
3% Escalation 3% Escalation
20 FULLY FULLY FULLY
R R
RAW RATE RAW R
CLASSIFICATION 20 BURDENED 20 BURDENE 20R BURDENED
RATE ATE D RATE RAW RATE RATE
Principal In Charge -Jason Pack $87.50 $260.51 $90.13 $268.32 $92.83 $92.83
Project Manager-Claude Strayer $53.85 $160.32 $55.47 $165.13 $57.13 $57.13
Senior Engineer- Mike Johnstone $56.73 $168.90 $58.43 $173.97 $60.18 $60.18
Project Engineer $41.35 $123.11 $42.59 $126.80 $43.87 $43.87
Assistant Engineer $35.10 $104.50 $36.15 $107.64 $37.24 $37.24
Accounting $34.62 $103.07 $35.66 $106.16 $36.73 $36.73
Project Coordinator $26.92 $80.15 $27.73 $82.55 $28.56 $28.56
1. Overhead Rate 175.67% 175.67% 175.67%
2. Fee 8.00% 8.00% 8.00%
20_Fehr&Pehrs Rate Sheet.xlsxRate Sheet F&P Page 1 of 1
8/18/2020
CITY OF LAKE ELSINORE
Design Support During Constuction (DSDC)
TABLE
Rate Sheet
KLEINFELDER, INC.
3 % Escalation 3 % Escalation
20 FULLY FULLY FULLY
RAW R
CLASSIFICATION 20RATE RAW R BURDENED 20RATE RAW R BURDENED 20RATE BURDENED
PATF: RATE RATE
Senior Principal Professional $133.00 $372.06 $136.99 $383.22 $141.10 $394.71
Principal Professional $90.00 $251.77 $92.70 $259.32 $95.48 $267.10
Senior Professional $80.00 $223.79 $82.40 $230.51 $84.87 $237.42
Project Professional $70.00 $195.82 $72.10 $201.69 $74.26 $207.74
Project Controls $50.00 $139.87 $51.50 $144.07 $53.05 $148.39
Project Administrator $31.00 $86.72 $31.93 $89.32 $32.89 $92.00
1. Overhead Rate 159.02% 159.02% 159.02%
2. Fee 8.00% 1 8.00% 8.00%
20_Kleinfelder Rate Sheet.xlsxRate Sheet Kleinfelder Page 1 of 1
8/18/2020
CITY OF LAKE ELSINORE
Design Support During Constuction (DSDC)
TABLE
Rate Sheet
LYNN CAPOUYA, INC.
3% Escalation 3 % Escalation
20 FULLY 21 FULLY FULLY
R
RAW RATE RAW R
CLASSIFICATION 20 BURDENED 20RATE RAW R BURDENE 20RATE BURDENE
Landscape Principal $93.20 $301.39 $96.00 $310.44 $98.88 $319.75
Sr. Project Manager $67.28 $217.57 $69.30 $224.10 $71.38 $230.82
Project Mgr/Designer $49.38 $159.69 $50.86 $164.48 $52.39 $169.41
Landscape Architect $40.11 $129.71 $41.31 $133.60 $42.55 $137.61
Irrigation Designer $47.44 $153.41 $48.86 $158.02 $50.33 $162.76
Design Staff II $27.35 $88.45 $28.17 $91.10 $29.02 $93.83
Administration $42.07 $136.05 $43.33 $140.13 $44.63 $144.33
$0.00 $0.00
1. Overhead Rate 199.43% 199.43% 199.43%
2. Fee 8.00% 8.00% 8.00%
20_LCI_Rate Sheet.xlsxRate Sheet LCI Page 1 of 1
8/18/2020
CITY OF LAKE ELSINORE
Design Support During Constuction (DSDC)
TABLE
Rate Sheet
Psomas
3 % Escalation 3 % Escalation
2020
FULLY 2021 FULLY 2022 FULLY
CLASSIFICATION BURDENED BURDENED BURDENED
RAW RATE RATE RAW RATE RATE RAW RATE RATE
Survey Manager $60.00 $177.88 $61.80 $183.22 $63.65 $188.72
CLASSIFICATION $70.00 $207.53 $72.10 $213.76 $74.26 $220.17
1. Overhead Rate 174.51% 174.51% 174.51%
2. Fee 8.00% 8.00% 8.00%
20_Psomas Rate Sheet.xlsxRate Sheet Psomas Page 1 of 1