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Home My WebLink AboutItem No. 15 - Greenfields Outdoor Fitness EquipmentCity Council Agenda Report City of Lake Elsinore 130 South Main Street Lake Elsinore, CA 92530 www.lake-elsinore.org File Number: ID# 22-352 Agenda Date: 9/13/2022 Status: Approval FinalVersion: 1 File Type: Council Consent Calendar In Control: City Council / Successor Agency Agenda Number: 15) Purchase of Outdoor Fitness Equipment for Serenity Park 1.Approve and Authorize the City Manager to execute the Purchase Order in the amount of $75,004.75 for the purchase of Outdoor Fitness Equipment from Greenfields Outdoor Fitness, Inc ., for Serenity Park; and waive the competitive bidding according to Municipal Code Section 3.08.070(G); and, 2.Authorize the City Manager to execute change orders not to exceed a 10% contingency amount of $7,500.47 for unanticipated costs. Page 1 City of Lake Elsinore Printed on 9/8/2022 REPORT TO CITY COUNCIL To: Honorable Mayor and Members of the City Council From: Jason Simpson, City Manager Prepared by: Rick De Santiago, Public Works Manager Date: September 13, 2022 Subject: Purchase of Outdoor Fitness Equipment for Serenity Park Recommendation Approve and Authorize the City Manager to execute the Purchase Order for $75,004.75 for the purchase of Outdoor Fitness Equipment from Greenfields Outdoor Fitness, Inc., for Serenity Park; and waive the competitive bidding according to Municipal Code Section 3.08.070(G); and, Authorize the City Manager to execute change orders not to exceed a 10% contingency amount of $7,500.47 for unanticipated costs. Background The existing Outdoor Fitness Equipment at Serenity Park was installed approximately six years ago. Although the Fitness Equipment complied with all safety guidelines and standards during installation, replacing the equipment will ensure compliance with the new Consumer Product Safety Commission (CPSC) guidelines. Discussion To update and enhance Serenity Park amenities and offer patrons various fun-filled recreational opportunities throughout the park. Some of the features of Greenfields Outdoor Fitness equipment are listed below:  2-Person Back & Arms Combo  2-Person Accessible Lat Pull-Down  2-Person Combo Butterfly & Reverse Fly  Rowing Machine  Adjustable Squat This fitness equipment has been competitively bid and priced on Sourcewell, Contract # 010721- GRN Sourcewell Member ID# 84739. Sourcewell, formerly National Joint Powers Alliance, was created by state law as a service cooperative to provide programs and services to members of education and government. Sourcewell was established to assist members in meeting specific needs more efficiently delivered cooperatively than by an entity individually. Sourcewell is authorized to establish competitively awarded cooperative purchasing contracts for itself and its Purchase of Outdoor Fitness Equipment for Serenity Park September 13, 2022 Page 2 of 2 member agencies. Sourcewell follows the competitive contracting law process to solicit, evaluate and award cooperative purchasing contracts for goods and services. Sourcewell cooperative purchasing contracts are made available through joint powers law to member agencies. Member agencies include all eligible government, education, and non-profit agencies nationwide and in Canada. Waiver of Competitive Bidding Procedures Under Section 3.08.070(G) of the Municipal Code, the City Council can waive the competitive bidding requirement that would otherwise be utilized for this purchase. In addition to the benefits outlined above, Greenfields Outdoor Fitness equipment satisfies all of the City's requirements compared to competitors with significant shortfalls in specifications and operating levels essential to the City's needs. These benefits and characteristics suited to the City's specific needs support the finding that waiving the competitive bidding requirement for this purchase is in the City's best interest. Therefore, staff recommends that the City Council waive the competitive bidding according to Municipal Code Section 3.08.070(G) and allow the City Manager to purchase the Greenfields Outdoor Fitness equipment as outlined in this Agenda report. Fiscal Impact Funds are available in the Fiscal Year 2022-2023 Serenity Park Improvements Project #Z40005. Exhibits A – Quote -/ Outdoor Fitness G reenfields Outdoor Fitness, I nc 2617 West Woodland Drive Anaheim, CA 92801 Phone: 888-31 5-9037 Fax: 866-308-971 9 Ema i I : orders@gree nfieldsfitness.co m Bill To: City of Lake Elsinore Ben Foster 130 S. Main St. Lake Elsinore, CA 92530 customer: sereniw Park Estimate Order #Date s20913 07t21t2022 til ilt ffiffiilillllilll]l To: Serenity Park 19685 Palomar St Lake Elsinore, CA 92530 Contact: Serenity Park Color Unit Price Qty Total Price Item # Number Description Sales Rep Pavment Terms FOB Point Carrier Date Scheduled SM 50% Deposit, Balance Origin Freight 07t21t2022 1 Sourcewell Contract # 2 3 SGR075-03K 10 uBx208-0'r 1 1 UBX221-01 12 UBX244W-01'r3 uBx247W-01 't4 UBX248W-01 15 UBX248-01 16 UBX286-01 17 UBX289-01 18 UBX290-01 19 UBX292-01 20 uBX298-01 21 SGR'.l05-01-rG 22 23 P00118-01 24 P00119-01 25 P00122-00 26 P00092-01 27 28 Sourcewell Member Discount 29 Shipping & Handling 30 lG lnstallation Green/ Tan Green Green Green Green Green Green Green Green Green Green Green Green nla custom $0.00 $8,495.00 $5,995.00 $2,495.00 $5,995.00 $s,995.00 $5,995.00 $5,99s.00 $2,995.00 $2,595.00 $5,99s.00 $6,995.00 $5,995.00 $1,795.00 $185.00 $140.00 $6.00 $255.00 1 ea $ 0.00 1 ea $ 8.495.00 1 ea $ 5,995.00 1 ea $ 2,495.00 1 ea $ 5,995.00 1 ea $ 5,995.00 1 ea $ 5,995.00 1 ea $ 5,995.00 1 ea $ 2,995.00 1 ea $ 2,595.00 1 ea $ 5,995.00 1 ea $ 6,995.00 1 ea $ 5,995.00 1 ea $ 1,795.00 4 ea $ 740.00 1 ea $ 140.00 11 ea $ 66.00 11 ea $ 2,805.00 $ 71,086.00 -s4,976.02 1 ea $ 3,500.00 1 ea $ 0.00 Page 1 of2 Sourcewell Contract# 01 0721-GRN City of Lake Elsinore Sourcewell Member lD# 84739 oPTtoN#3 6-Person Static Combo (Formerly SGR2005-1 -75) Butterfl y (adjustable resistance) Back Extension Pro Accessible Tricep Press (adjustable resistance) Accessi ble Vertica I Press (adj usta ble resistance) Accessible Shoulder Press (adjustable resistance) Shoulder Press (adjustable resistance) 2-Person Wheelchair Accessible Shoulder Wheel Stretching Station Upright Bike (with resistance) Rower (adjustable resistance) Stepper (adjustable resistance) Leg Extension & Curl (adjustable resistance) lN GROUND Customized Announcement Sign (formerly SGR2005-1 -1 05) IN-GROUND RETROFIT in ground extension - large plate (8 holes) in ground extension - medium Plate (6 holes) in ground rebar in ground extension for ubx Subtotal Sourcewell Member Discount Ships in large crates - forklift is needed to unload All units will be retrofitted for ln-Ground Direct Bury installation method, installation NOT in... $3,s00.00 $0.00 )uly 21, 2022 2:35:58 PM PDT GreenfieldsOutdoor Fitness Estimate Order #Date s20913 07t21t2022 ilt ilt ll]|l]ilIilllilll]l color unit Prace Qty Total Price Greenfi elds Outdoor Fitness,lnc 2617 West Woodland Drive Anaheim, CA 92801 Phone: 888-31 5-9037 Fax: 866-308-971 9 Email: orders@greenfi eldsfitness.com Item # Number Description 31 Terms for 50% deposit with a signed order; Balance due upon Bidders receipt; Without payment bond, prepaid terms apply 32 NOT lncluded lnstallation NOT included and done by others Prices are valid for 60 days from the Estimate date. CUSTOMER APPROVAL: I hereby approve this order, the item selection, color selection, and overall Terms & Conditions. I understand should collection of this agreement become necessary, I agree to pay all collection fees and attorney fees/ court costs, etc. The undersigned customer authorizes Greenfields to ship tems on this estimate and pay Greenfeilds the amount specified per payment terms listed on this estimate. Approval sagnature: :. Signed by (print name) Subtotal: Sales Tax: Total: $0.00 thr $0.00 $0.00 thr $0.00 $69,609.98 i5,394.77 $75,0(}.|.75 )uly 21, 2022 2:35:58 PM PDT Page2 of2 Date:_ 6-Greenfields -, outdoor Frtness THIS OUTDOOR FIINISS EOUIPMENT IS DESIGNED FOR AGES 14 AND UP UNLESS OTHERYISE NOTED ON THE ]T IS THE OPINION OF THt IANUFACTURER THAT THIS OUIDOORF]TNISS ARTA CONFORMS T! A, D, A ACCESSIBILI TY STANDARDS, ASSUH1NG AN A, D, A. ACCESSlBLE CDMPL]ANT SURFACING IS USED, THIS CONCEPTUAL PLAN YAS CREATED BASE! ON THE INFORHATIO! AVAILABLE TO US, PRIOR IO CONSTRUCTIDN, DETAILED SIIE INFDRXATIDN INCLUDING SITE DIXTNSIONS, TDPEGRAPHY, tXISTIN6 UTILIIIES, SDIL CEND]T]ONS, AND DRAINAGE SOLUTIONS SHOULD BE OBTA]NED, EVALUATED, AND UT]L]ZED 1N THE FINAL DES]6N, PLEASE VERIFY ALL THE DIMENSIONS OF THE OUTDDDR F]TNESS EOUTPHENT AREA, SIZE, ORIENTATION, AND LOCATION OT ALL EX]STIN6UTILITIES, EOUIPHENT, AND SITE FURNISHINGS PRIOR TO ORIERING, FOR THE NEED OF FALL-ATIENUATING SURFACIN6, PLEASE CENSULT YOUR PROJECT HANA6ER, TETAL AREA IN SOUARE FEET OF SUR'ACING 1S ___ sa tT DESlGNED BY, FV Ce\Rlgrt f/ZltMGEEFIELIS OUTDM TITMSS, 'NC.6:7 I tmDLSD m.MEIX, CA EEOI FH A+3ll-t3, r^x' 466-Ot-1719 OATE DRAWNG #INITIALS ;Bek Efto$ion Pro ,uBx221 :aii.n€th.d&!' r it6 , &-t6lHq Area 5 6..9; ET9r F: se' l I $4e.W- Area 10 Leq Eiension & Curl (adiialatile raaiarame) uBx298 r.f)Elljiuil trrrr!,r @H- Area 4 ilaflrt S;E$a,-:11 I - qr: 3i ; 9,8, $q r ("=ad \ 'B- \Accessible Area B Area 9 {fflrli-fl Area 12 Sandpit {+ i.EE€ i"$e oi de.Il;6qp v Area 3 6-Pe60n Slalic Combo SGRO76 nrs.jpEEUd&. FrreEe tL b>- ;,sEi rH Effifi AigH*J Lq b@r q6 ? 6*I :q'i 9.! a Area 2 i e!a:l Ets , 3,gl; I H .ssrl I "Jl I qd 't. .iti6 16 E;d.i,i \Accessible : Area 6 Area7 }.I oc* @;rBz(9ii ** L--t +B6Xv :o:<!ts6 q: n&1d Area 11 \Accessible 1 aser & i$E iil - ):,!g3r ll i<,to-"r Ea-i 6*! dhi. 8l Area SCALT IN tEET: 0'5' Senen i ty Ponklption 3 Loke E (s i none, CA,20'10' 'Accessible