HomeMy WebLinkAboutItem No. 10 - Millennium Alarm SystemsCity Council Agenda Report
City of Lake Elsinore 130 South Main Street
Lake Elsinore, CA 92530
www.lake-elsinore.org
File Number: ID# 22-314
Agenda Date: 8/9/2022 Status: Approval FinalVersion: 1
File Type: Council Consent
Calendar
In Control: City Council / Successor Agency
Agenda Number: 10)
Contractor Services Agreement with Millennium Alarm Systems for Citywide Advanced
Security, Surveillance, and Communication Systems
1.Approve and authorize the City Manager to execute a service agreement with Millennium Alarm
Systems to provide advanced citywide security, surveillance, and communication systems in an
annual amount of $375,000.00, in such final form as approved by the City Attorney.
2.Authorize the City Manager to execute change orders not to exceed the 10% contingency amount of
$37,500.00 for additional on-call and minor construction work as needed.
Page 1 City of Lake Elsinore Printed on 8/4/2022
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REPORT TO CITY COUNCIL
To: Honorable Mayor and Members of the City Council
From: Jason Simpson, City Manager
Prepared by: Jim Jensen, Information Technology Manager
Date: August 09, 2022
Subject: Contractor Services Agreement with Millennium Alarm Systems for Citywide
Advanced Security, Surveillance, and Communication Systems
Recommendation
1. Approve and authorize the City Manager to execute a service agreement with Millennium
Alarm Systems to provide advanced citywide security, surveillance, and communication
systems in an annual amount of $375,000.00, in such final form as approved by the City
Attorney.
2. Authorize the City Manager to execute change orders not to exceed the 10% contingency
amount of $37,500.00 for additional on-call and minor construction work as needed.
Background
Staff initiated a Request for Proposal (RFP) on February 28, 2018, for on-call and minor
construction contractor services and received six responses. Millennium Alarm Systems
responded by providing the required information and was selected as one of the on-call and minor
construction contractors after an interview. Utilizing the services of Millennium Alarm Systems,
the City has developed and Implemented advanced security systems in the facilities in Appendix
A.
Millennium Alarm Systems has provided essential contractor services per the agreed scope of
work tailored to specialized security, surveillance, networking, complete facility security, and Wi-
Fi networking systems, cabling, and wireless infrastructure.
In addition to the specialized services, Millennium Alarm Systems has worked to assess Citywide
security needs to ensure a comprehensive program with service, hardware, software, and
operational compatibility. These complex and highly technical systems require advanced skills to
design, engineer, install and train the end user. The City has taken a very functional approach to
ensure extensive system integration and interconnection with excellent success. Utilizing a single
source vendor has allowed these functions to be acquired with confidence and a high operational
capacity. This approach has produced system security at multiple City facilities with overlapping
insurances. Also, contracting said services have provided immediate essential security and
communication services during recent emergency operation center circumstances.
Millennium Alarm Systems Agreement
August 9, 2022
Page 2 of 2
Discussion
Through the course of this year, multiple projects have been completed by Millennium Alarm
Systems. Many of these projects have been urgent requirements affecting City operational efforts
and continued Citywide services. Every assigned work effort has been proposed in writing,
reviewed and negotiated by City Staff, and approved for execution. This work effort has included
a wide range of City requirements, time-sensitive and urgent City security and networking
demands representative of the work below:
Security Camera Purchase, Installation, and Maintenance
Communication Systems Infrastructure
Control Systems and Servers
Alarm Systems
Software Systems and Licensing
System Maintenance and Software Advanced Modification
As the City continues to build and open top-notch facilities for the enjoyment of the entire
community, it is important to design and develop competent security and surveillance systems for
these facilities. Coupled with design and installation is the programming and training of the system
to ensure and obtain optimum readiness and capability. The continuity of designed solutions,
engineering, installation, and support is critical to the overall success of any security system. This
agreement will ensure consistency with currently installed security systems utilized at City
facilities. Below is a listing of the major CIP projects Millennium will assist on completing this next
fiscal year:
New Emergency Operations Center
Lighting on Library Street Parking Lot
New City Civic Center
Security Camera Purchase and Installation at various parks
Communication Systems Infrastructure for New Smart City on Main Street
For the reasons mentioned above, these services are based on the provider's ability and classified
as a sole source and it is in this light the formal bidding will be waived. Therefore, the design
capabilities provide endless security perseverance tailored to the City's precise needs to help
prevent incidents from happening rather than reacting to them.
This agreement is needed to ensure the continued services supporting day-to-day operations,
system maintenance, staff training, immediate operational demands, and Citywide capital projects
as defined in Appendix A and C.
Fiscal Impact
Funds are budgeted in the Fiscal Year 23-27 Capital Improvement Program Budget and Internal
Service Funds operating budget for repairs, as applicable.
Exhibits
A – Agreement
B – Millennium Alarm Systems, Inc. Proposal
@BCL@4006CEEA Page 1
AGREEMENT FOR PROFESSIONAL SERVICES
Millenium Alarm Systems, Inc.
Security, Surveillance, and Communication Systems
This Agreement for Professional Services (the “Agreement”) is made and entered into as
of August 9, 2022, by and between the City of Lake Elsinore, a municipal corporation (‘‘City") and
Millennium Alarm Systems, Inc., a Corporation ("Consultant").
RECITALS
A. The City has determined that it requires the following professional services:
Security, Surveillance, and Communications Systems
B. Consultant has submitted to City a proposal, dated August 3, 2022, attached
hereto as Exhibit A (“Consultant’s Proposal”) and incorporated herein, to provide professional
services to City pursuant to the terms of this Agreement.
C. Consultant possesses the skill, experience, ability, background, certification and
knowledge to perform the services described in this Agreement on the terms and conditions
described herein.
D. City desires to retain Consultant to perform the services as provided herein and
Consultant desires to provide such professional services as set forth in this Agreement.
AGREEMENT
1. Scope of Services. Consultant shall perform the services described in
Consultant’s Proposal (Exhibit A). Consultant shall provide such services at the time, place, and
in the manner specified in Consultant’s Proposal, subject to the direction of the City through its
staff that it may provide from time to time.
2. Time of Performance.
a. Time of Essence. Time is of the essence in the performance of this
Agreement. The time for completion of the professional services to be performed by Consultant
is an essential condition of this Agreement. Consultant shall prosecute regularly and diligently
the professional services contemplated pursuant to this Agreement according to the agreed upon
performance schedule in Consultant’s Proposal (Exhibit A).
b. Performance Schedule. Consultant shall commence the services pursuant
to this Agreement upon receipt of a written notice to proceed and shall perform all services within
the time period(s) established in the Consultant’s Proposal (Exhibit A). When requested by
Consultant, extensions to the time period(s) specified may be approved in writing by the City
Manager.
c. Term. Unless earlier terminated as provided elsewhere in this Agreement,
this Agreement shall continue in full force and effect for a period commencing on August 9, 2022
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and ending June 30, 2025. The City may, at its sole discretion, extend the term of this Agreement
on a 12-month basis not to exceed 2 additional twelve (12) month renewal terms by giving written
notice thereof to Consultant not less than thirty (30) days before the end of the contract term, such
notice to be exercised by the City Manager.
3. Compensation. Compensation to be paid to Consultant shall be in accordance
with the fees set forth in Consultant's Proposal (Exhibit A), which is attached hereto and
incorporated herein by reference. In no event shall Consultant's annual compensation exceed
three hundred seventy-five thousand dollars ($375,000.00) without additional written
authorization from the City. Notwithstanding any provision of Consultant's Proposal to the
contrary, out of pocket expenses set forth in Exhibit A shall be reimbursed at cost without an
inflator or administrative charge. Payment by City under this Agreement shall not be deemed a
waiver of defects, even if such defects were known to the City at the time of payment.
4. Method of Payment. Consultant shall promptly submit billings to the City
describing the services and related work performed during the preceding month to the extent that
such services and related work were performed. Consultant’s bills shall be segregated by project
task, if applicable, such that the City receives a separate accounting for work done on each
individual task for which Consultant provides services. Consultant’s bills shall include a brief
description of the services performed, the date the services were performed, the number of hours
spent and by whom, and a description of any reimbursable expenditures. City shall pay
Consultant no later than forty-five (45) days after receipt of the monthly invoice by City staff.
5. Background Checks. At any time during the term of this Agreement, the City
reserves the right to make an independent investigation into the background of Consultant’s
personnel who perform work required by this Agreement, including but not limited to their
references, character, address history, past employment, education, social security number
validation, and criminal or police records, for the purpose of confirming that such personnel are
lawfully employed, qualified to provide the subject service or pose a risk to the s afety of persons
or property in and around the vicinity of where the services will be rendered or City Hall. If the City
makes a reasonable determination that any of Consultant’s prospective or then current personnel
is deemed objectionable, then the City may notify Consultant of the same. Consultant shall not
use that personnel to perform work required by this Agreement, and if necessary, shall replace
him or her with a suitable worker.
6. Suspension or Termination.
a. The City may at any time, for any reason, with or without cause, suspend
or terminate this Agreement, or any portion hereof, by serving upon the Consultant at least ten
(10) days prior written notice. Upon receipt of such notice, the Consultant shall immediately cease
all work under this Agreement, unless the notice provides otherwise. If the City suspends or
terminates a portion of this Agreement such suspension or termination shall not make void or
invalidate the remainder of this Agreement.
b. In the event this Agreement is terminated pursuant to this Section, the City
shall pay to Consultant the actual value of the work performed up to the time of termination,
provided that the work performed is of value to the City. Upon termination of the Agreement
pursuant to this Section, the Consultant will submit an invoice to the City, pursuant to Section
entitled “Method of Payment” herein.
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7. Plans, Studies, Documents.
a. Ownership of Documents. All plans, studies, documents and other writings
prepared by and for Consultant, its officers, employees and agents and subcontractors in the
course of implementing this Agreement, except working notepad internal documents, shall
become the property of the City upon payment to Consultant for such work, and the City shall
have the sole right to use such materials in its discretion without further compensation to
Consultant or to any other party. Consultant shall, at Consultant’s expense, provide such reports,
plans, studies, documents and other writings to City upon written request. City shall have sole
determination of the public’s rights to documents under the Public Records Act, and any third-
party requests of Consultant shall be immediately referred to City, without any other actions by
Consultant.
b. Licensing of Intellectual Property. This Agreement creates a nonexclusive
and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights,
designs, and other intellectual property embodied in plans, specifications, studies, drawings,
estimates, and other documents or works of authorship fixed in any tangible medium of
expression, including but not limited to, physical drawings or data magnetically or otherwise
recorded on computer diskettes, which are prepared or caused to be prepared by Consultant
under this Agreement ("Documents & Data"). Consultant shall require that all subcontractors
agree in writing that City is granted a nonexclusive and perpetual license for any Documents &
Data the subcontractor prepares under this Agreement. Consultant represents and warrants that
Consultant has the legal right to license any and all Documents & Data. Consultant makes no
such representation and warranty in regard to Documents & Data which were prepared by design
professionals other than Consultant or provided to Consultant by the City. City shall not be limited
in any way in its use of the Documents & Data at any time, provided that any such use not within
the purposes intended by this Agreement shall be at City’s sole risk.
c. Confidentiality. All ideas, memoranda, specifications, plans, procedures,
drawings, descriptions, computer program data, input record data, written information, and other
Documents & Data either created by or provided to Consultant in connection with the performance
of this Agreement shall be held confidential by Consultant. Such materials shall not, without the
prior written consent of City, be used by Consultant for any purposes other than the performance
of the services under this Agreement. Nor shall such materials be disclosed to any person or
entity not connected with the performance of the services under this Agreement. Nothing
furnished to Consultant which is otherwise known to Consultant or is generally known, or has
become known, to the related industry shall be deemed confidential. Consultant shall not use
City’s name or insignia, photographs relating to project for which Consultant ’s services are
rendered, or any publicity pertaining to the Consultant’s services under this Agreement in any
magazine, trade paper, newspaper, television or radio production or other similar medium without
the prior written consent of City.
8. Consultant’s Books and Records.
a. Consultant shall maintain any and all ledgers, books of account, invoices,
vouchers, canceled checks, and other records or documents evidencing or relating to charges for
services, or expenditures and disbursements charged to City for a minimum period of three (3)
years, or for any longer period required by law, from the date of final payment to Consultant to
this Agreement.
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b. Consultant shall maintain all documents and records which demonstrate
performance under this Agreement for a minimum period of three (3) years, or for any longer
period required by law, from the date of termination or completion of this Agreement.
c. Any records or documents required to be maintained pursuant to this
Agreement shall be made available for inspection or audit, at any time during regular business
hours, upon written request by the City Manager, City Attorney, City Auditor or a designated
representative of these officers. Copies of such documents shall be provided to the City for
inspection at City Hall when it is practical to do so. Otherwise, unless an alternative is mutually
agreed upon, the records shall be available at Consultant’s address indicated for receipt of notices
in this Agreement.
d. Where City has reason to believe that such records or documents may be
lost or discarded due to dissolution, disbandment or termination of Consultant’s business, City
may, by written request by any of the above-named officers, require that custody of the records
be given to the City and that the records and documents be maintained in City Hall. Access to
such records and documents shall be granted to any party authorized by Consultant, Consultant’s
representatives, or Consultant’s successor-in-interest.
9. Independent Contractor.
a. Consultant is and shall at all times remain as to the City a wholly
independent contractor pursuant to California Labor Code Section 3353. The personnel
performing the services under this Agreement on behalf of Consultant shall at all times be under
Consultant’s exclusive direction and control. Neither City nor any of its officers, employees, or
agents shall have control over the conduct of Consultant or any of Consultant’s officers,
employees, or agents, except as set forth in this Agreement. Consultant shall not at any time or
in any manner represent that it or any of its officers, employees, or agents are in any manner
officers, employees, or agents of the City. Consultant shall not incur or have the power to incur
any debt, obligation, or liability whatsoever against City, or bind City in any manner.
b. Notwithstanding any other federal, state and local laws, codes, ordinances
and regulations to the contrary and except for the fees paid to Consultant as provided in the
Agreement, Consultant and any of its employees, agents, and subcontractors providing service
under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any
claims to, any compensation, benefit, or any incident of employment by City, including but not
limited to eligibility to enroll in PERS as an employee of City and entitlement to any contribution
to be paid by City for employer contribution and/or employee contributions for PERS benefits.
10. PERS Eligibility Indemnification. In the event that Consultant or any employee,
agent, or subcontractor of Consultant providing services under this Agreement claims or is
determined by a court of competent jurisdiction or the California Public Employees Retirement
System (PERS) to be eligible for enrollment in PERS as an employee of the City, Consultant shall
indemnify, defend, and hold harmless City for the payment of any employee and/or employer
contributions for PERS benefits on behalf of Consultant or its employees, agents, or
subcontractors, as well as for the payment of any penalties and interest on such contributions,
which would otherwise be the responsibility of City.
11. Interests of Consultant. Consultant (including principals, associates and
professional employees) covenants and represents that it does not now have any investment or
interest in real property and shall not acquire any interest, direct or indirect, in the area covered
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by this Agreement or any other source of income, interest in real property or investment which
would be affected in any manner or degree by the performance of Consultant’s services
hereunder. Consultant further covenants and represents that in the performance of its duties
hereunder no person having any such interest shall perform any services under this Agreement.
Consultant is not a designated employee within the meaning of the Political Reform Act
because Consultant:
a. will conduct research and arrive at conclusions with respect to his/her
rendition of information, advice, recommendation or counsel independent of the control and
direction of the City or of any City official, other than normal agreement monitoring; and
b. possesses no authority with respect to any City decision beyond rendition
of information, advice, recommendation or counsel. (FPPC Reg. 18700(a)(2).)
12. Professional Ability of Consultant. City has relied upon the professional training
and ability of Consultant to perform the services hereunder as a material inducement to enter into
this Agreement. Consultant shall therefore provide properly skilled professional and technical
personnel to perform all services under this Agreement. All work performed by Consultant under
this Agreement shall be in accordance with applicable legal requirements and shall meet the
standard of quality ordinarily to be expected of competent professionals in Consultant’s field of
expertise.
13. Compliance with Laws.
a. Consultant shall comply with all local, state and federal laws and
regulations applicable to the services required hereunder, including any rule, regulation or bylaw
governing the conduct or performance of Consultant and/or its employees, officers, or board
members.
b. Consultant represents that it has obtained and will maintain at all times
during the term of this Agreement all professional and/or business licenses, certifications and/or
permits necessary for performing the services described in this Agreement, including a City
business license.
14. Licenses. Consultant represents and warrants to City that it has the licenses,
permits, qualifications, insurance and approvals of whatsoever nature which are legally required
of Consultant to practice its profession. Consultant represents and warrants to City that
Consultant shall, at its sole cost and expense, keep in effect or obtain at all times during the term
of this Agreement, any licenses, permits, insurance and approvals which are legally required of
Consultant to practice its profession. Consultant shall maintain a City of Lake Elsinore business
license.
15. Indemnity. Consultant shall indemnify, defend, and hold harmless the City and its
officials, officers, employees, agents, and volunteers from and against any and all losses, liability,
claims, suits, actions, damages, and causes of action arising out of any personal injury, bodily
injury, loss of life, or damage to property, or any violation of any federal, state, or municipal law
or ordinance, to the extent caused, in whole or in part, by the willful misconduct or negligent acts
or omissions of Consultant or its employees, subcontractors, or agents, by acts for which they
could be held strictly liable, or by the quality or character of their work. The foregoing obligation
of Consultant shall not apply when (1) the injury, loss of life, damage to property, or violation of
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law arises from the sole negligence or willful misconduct of the City or its officers, employees,
agents, or volunteers and (2) the actions of Consultant or its employees, subcontractor, or agents
have contributed in no part to the injury, loss of life, damage to property, or violation of law. It is
understood that the duty of Consultant to indemnify and hold harmless includes the duty to defend
as set forth in Section 2778 of the California Civil Code. Acceptance by City of insurance
certificates and endorsements required under this Agreement does not relieve Consultant from
liability under this indemnification and hold harmless clause. This indemnification and hold
harmless clause shall apply to any damages or claims for damages whether or not such insurance
policies shall have been determined to apply. By execution of this Agreement, Consultant
acknowledges and agrees to the provisions of this Section and that it is a material element of
consideration.
16. Insurance Requirements.
a. Insurance. Consultant, at Consultant’s own cost and expense, shall
procure and maintain, for the duration of the contract, unless modified by the City’s Risk Manager,
the following insurance policies.
i. Workers’ Compensation Coverage. Consultant shall maintain
Workers’ Compensation Insurance and Employer’s Liability Insurance for his/her
employees in accordance with the laws of the State of California. In addition, Consultant
shall require each subcontractor to similarly maintain Workers’ Compensation Insurance
and Employer’s Liability Insurance in accordance with the laws of the State of California
for all of the subcontractor’s employees. Any notice of cancellation or non-renewal of all
Workers’ Compensation policies must be received by the City at least thirty (30) days prior
to such change. The insurer shall agree to waive all rights of subrogation against City, its
officers, agents, employees and volunteers for losses arising from work performed by
Consultant for City. In the event that Consultant is exempt from Worker’s Compensation
Insurance and Employer’s Liability Insurance for his/her employees in accordance with
the laws of the State of California, Consultant shall submit to the City a Certificate of
Exemption from Workers Compensation Insurance in a form approved by the City
Attorney.
ii. General Liability Coverage. Consultant shall maintain commercial
general liability insurance in an amount not less than one million dollars ($1,000,000) per
occurrence for bodily injury, personal injury and property damage. If a commercial general
liability insurance form or other form with a general aggregate limit is used, either t he
general aggregate limit shall apply separately to the work to be performed under this
Agreement or the general aggregate limit shall be at least twice the required occurrence
limit. Required commercial general liability coverage shall be at least as broad as
Insurance Services Office Commercial General Liability occurrence form CG 0001 (ed.
11/88) or Insurance Services Office form number GL 0002 (ed. 1/73) covering
comprehensive General Liability and Insurance Services Office form number GL 0404
covering Broad Form Comprehensive General Liability. No endorsement may be attached
limiting the coverage.
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iii. Automobile Liability Coverage. Consultant shall maintain
automobile liability insurance covering bodily injury and property damage for all activities
of the Consultant arising out of or in connection with the work to be performed under this
Agreement, including coverage for owned, hired and non-owned vehicles, in an amount
of not less than one million dollars ($1,000,000) combined single limit for each occurrence.
Automobile liability coverage must be at least as broad as Insurance Services Office
Automobile Liability form CA 0001 (ed. 12/90) Code 1 (“any auto”). No endorsement may
be attached limiting the coverage.
iv. Professional Liability Coverage. Consultant shall maintain
professional errors and omissions liability insurance appropriate for Consultant’s
profession for protection against claims alleging negligent acts, errors or omissions which
may arise from Consultant’s services under this Agreement, whether such services are
provided by the Consultant or by its employees, subcontractors, or sub consultants. The
amount of this insurance shall not be less than one million dollars ($1,000,000) on a
claims-made annual aggregate basis, or a combined single limit per occurrence basis.
b. Endorsements. Each general liability and automobile liability insurance
policy shall be with insurers possessing a Best’s rating of no less than A:VII and shall be endorsed
with the following specific language:
i. Notwithstanding any inconsistent statement in any required
insurance policies or any subsequent endorsements attached thereto, the protection
offered by all policies, except for Workers’ Compensation, shall bear an endorsement
whereby it is provided that, the City and its officers, employees, servants, volunteers and
agents and independent contractors, including without limitation, the City Manager and
City Attorney, are named as additional insureds. Additional insureds shall be entitled to
the full benefit of all insurance policies in the same manner and to the same extent as any
other insureds and there shall be no limitation to the benefits conferred upon them other
than policy limits to coverages.
ii. This policy shall be considered primary insurance as respects the
City, its elected or appointed officers, officials, employees, agents and volunteers.
Any insurance maintained by the City, including any self-insured retention the City may
have, shall be considered excess insurance only and shall not contribute with it.
iii. This insurance shall act for each insured and additional insured as
though a separate policy had been written for each, except with respect to the limits of
liability of the insuring company.
iv. The insurer waives all rights of subrogation against the City, its
elected or appointed officers, officials, employees or agents.
v. Any failure to comply with reporting provisions of the policies shall
not affect coverage provided to the City, its elected or appointed officers, officials,
employees, agents or volunteers.
vi. The insurance provided by this Policy shall not be suspended,
voided, canceled, or reduced in coverage or in limits except after thirty (30) days written
notice has been received by the City.
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c. Deductibles and Self-Insured Retentions. Any deductibles or self-insured
retentions must be declared to and approved by the City. At the City’s option, Consultant shall
demonstrate financial capability for payment of such deductibles or self-insured retentions.
d. Certificates of Insurance. Consultant shall provide certificates of insurance
with original endorsements to City as evidence of the insurance coverage required herein.
Certificates of such insurance shall be filed with the City on or before commencement of
performance of this Agreement. Current certification of insurance shall be kept on file with the
City at all times during the term of this Agreement.
17. Notices. Any notice required to be given under this Agreement shall be in writing
and either served personally or sent prepaid, first class mail. Any such notice shall be addressed
to the other party at the address set forth below. Notice shall be deemed communicated within
48 hours from the time of mailing if mailed as provided in this section.
If to City: City of Lake Elsinore
Attn: City Manager
130 South Main Street
Lake Elsinore, CA 92530
With a copy to: City of Lake Elsinore
Attn: City Clerk
130 South Main Street
Lake Elsinore, CA 92530
If to Consultant: Millenium Alarm Systems, Inc.
Attn: Niels-Ole Staehr
5777 W. Century Blvd., Suite 1755
Los Angeles, CA 90045
18. Assignment and Subcontracting. The parties recognize that a substantial
inducement to City for entering into this Agreement is the professional reputation, experience and
competence of Consultant and the subcontractors listed in Exhibit B. Consultant shall be fully
responsible to City for all acts or omissions of any subcontractors. Assignments of any or all
rights, duties or obligations of the Consultant under this Agreement will be permitted only with the
express consent of the City. Consultant shall not subcontract any portion of the work to be
performed under this Agreement except as provided in Exhibit B without the written authorization
of the City. If City consents to such subcontract, Consultant shall be fully responsible to City for
all acts or omissions of those subcontractors. Nothing in this Agreement shall create any
contractual relationship between City and any subcontractor nor shall it create any obligation on
the part of the City to pay or to see to the payment of any monies due to any such subcontractor
other than as otherwise is required by law.
19. Waiver. Waiver of a breach or default under this Agreement shall not constitute a
continuing waiver of a subsequent breach of the same or any other provision under this
Agreement.
20. Litigation Expenses and Attorneys’ Fees. If either party to this Agreement
commences any legal action against the other party arising out of this Agreement, the prevailing
party shall be entitled to recover its reasonable litigation expenses, including court costs, expert
witness fees, discovery expenses, and attorneys’ fees.
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21. Mediation. The parties agree to make a good faith attempt to resolve any disputes
arising out of this Agreement through mediation prior to commencing litigation. The parties shall
mutually agree upon the mediator and share the costs of mediation equally. If the parties are
unable to agree upon a mediator, the dispute shall be submitted to JAMS or its successor in
interest. JAMS shall provide the parties with the names of five qualified mediators. Each party
shall have the option to strike two of the five mediators selected by JAMS and thereafter the
mediator remaining shall hear the dispute. If the dispute remains unresolved after mediation,
either party may commence litigation.
22. Prohibited Interests. Consultant maintains and warrants that it has not employed
nor retained any company or person, other than a bona fide employee working solely for
Consultant, to solicit or secure this Agreement. Further, Consultant warrants that it has not paid
nor has it agreed to pay any company or person, other than a bona fide employee working solely
for Consultant, any fee, commission, percentage, brokerage fee, gift or other consideration
contingent upon or resulting from the award or making of this Agreement. For breach or violation
of this warranty, City shall have the right to rescind this Agreement without liability. For the term
of this Agreement, no member, officer or employee of City, during the term of his or her service
with City, shall have any direct interest in this Agreement, or obtain any present or anticipated
material benefit arising therefrom.
23. Equal Opportunity Employment. Consultant represents that it is an equal
opportunity employer and it shall not discriminate against any subcontractor, employee or
applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex
or age. Such non-discrimination shall include, but not be limited to, all activities related to initial
employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or
termination.
24. Prevailing Wages. Consultant is aware of the requirements of California Labor
Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8,
Section 16000, et seq., ("Prevailing W age Laws"), which require the payment of prevailing wage
rates and the performance of other requirements on "public works" and "maintenance" projects.
Consultant agrees to fully comply with all applicable federal and state labor laws (including,
without limitation, if applicable, the Prevailing Wage Laws). It is agreed by the parties that, in
connection with the Work or Services provided pursuant to this Agreement, Consultant shall bear
all risks of payment or non-payment of prevailing wages under California law, and Consultant
hereby agrees to defend, indemnify, and hold the City, and its officials, officers, employees,
agents, and volunteers, free and harmless from any claim or liability arising out of any failure or
alleged failure to comply with the Prevailing Wage Laws. The foregoing indemnity shall survive
termination of this Agreement.
25. Severability. If any term or portion of this Agreement is held to be invalid, illegal,
or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions of this
Agreement shall continue in full force and effect.
26. Controlling Law Venue. This Agreement and all matters relating to it shall be
governed by the laws of the State of California and any action brought relating to this Agreement
shall be held exclusively in a state court in the County of Riverside.
27. Authority to Enter Agreement. Consultant has all requisite power and authority to
conduct its business and to execute, deliver, and perform the Agreement. Each party warrants
that the individuals who have signed this Agreement have the legal power, right, and authority to
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make this Agreement and to bind each respective party. The City Manager is authorized to enter
into an amendment or otherwise take action on behalf of the City to mak e the following
modifications to the Agreement: (a) a name change; (b) grant extensions of time; (c) non -
monetary changes in the scope of services; and/or (d) suspend or terminate the Agreement.
28. Counterparts. This Agreement may be executed in several counterparts, each of
which shall constitute one and the same instrument and shall become binding upon the parties
when at least one copy hereof shall have been signed by both parties hereto. In approving this
Agreement, it shall not be necessary to produce or account for more than one such counterpart.
29. Entire Agreement; Incorporation; Conflict. This Agreement contains the entire
understanding between the parties relating to the obligations described herein. All prior or
contemporaneous understandings, agreements, representations and statements, oral or written,
are superseded in total by this Agreement and shall be of no further force or effect. Consultant’s
Proposal is incorporated only for the description of the scope of services and/or the schedule of
performance and no other terms and conditions from such proposal shall apply to this Agreement
unless specifically agreed to in writing. In the event of conflict, this Agreement shall take
precedence over those contained in the Consultant’s Proposal.
30. Amendments. This Agreement may be modified or amended only by a written
document executed by both Consultant and City and approved as to form by the City Attorney.
[Signatures on next page]
Page 11
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the
date first written above.
“CITY”
CITY OF LAKE ELSINORE, a municipal
corporation
City Manager
ATTEST:
City Clerk
APPROVED AS TO FORM:
City Attorney
Assistant City Manager
“CONSULTANT”
Millenium Alarm Systems, Inc., a Corporation
By: Niels-Ole Staehr
Its: Owner
Attachments: Exhibit A – Consultant’s Proposal
Exhibit B – List of Subcontractors
EXHIBIT A
EXHIBIT A
CONSULTANT’S PROPOSAL
[ATTACHED]
EXHIBIT B
EXHIBIT B
LIST OF SUBCONTRACTORS
[ATTACHED]
1 | P a g e
MAINTENANCE AND SERVICE
PROPOSAL
City of Lake Elsinore, CA
August 3, 2022
millenniumalarmsystems.com
2 | P a g e
TABLE OF CONTENTS
Cover Letter .............................................................................................................................................. 3
Corporate Office Information: ................................................................................................................ 3
Local Office Information: ....................................................................................................................... 3
Personnel .................................................................................................................................................. 5
Management Contact: ........................................................................................................................... 5
Site and Project Manager ....................................................................................................................... 5
Operations Service Manager .................................................................................................................. 5
Resources BIO ........................................................................................................................................ 5
Scope of Work ........................................................................................................................................... 7
Proposed Staffing Model ...................................................................................................................... 7
Activities ............................................................................................................................................... 7
General Service ..................................................................................................................................... 7
Security / Surveillance .......................................................................................................................... 7
FIRE SYSTEM ........................................................................................................................................ 8
eQUIPMENT.......................................................................................................................................... 8
CURRENT MAINTENANCE LOCATION ................................................................................................ 8
Cost Proposal ...................................................................................................................................... 10
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COVER LETTER
Millennium Alarm Systems Inc. is pleased to present this proposal to the City of Lake Forest for a
complete, turn-key, security maintenance program.
Millennium Alarm Systems Inc. was established in 1998, and our Head office is located in Los Angeles.
We are currently licensed in California, Arizona, Nevada, Oregon, Texas, Colorado, Washington, Florida,
and Puerto Rico.
Millennium Alarm Systems Inc. specializes in the design,
installation, integration, and service of Security and fire alarm
systems, and we also focus on Access Control systems and
Closed Circuit TV (CCTV) camera surveillance systems for
residential and commercial applications.
Millennium Alarm Systems Inc. can provide you with a
solution for your security system requirement from a single
family home to larger estates or apartment complexes, or
small business to a larger industrial facility. We have a solution
for your needs. We have installed more than 100,000 security systems over the last 20 years, and every
single customer is important to us.
Millennium Alarm Systems Inc. has offices in California, Arizona, Nevada, Oregon, Texas, Colorado,
Washington, Florida, and Puerto Ric, but we also work closely with partners all over our license areas.
Through our partner operations, Millennium Alarm Systems, Inc. can reach out and help protect
customers in locations that might otherwise be unavailable.
CORPORATE OFFICE INFORMATION:
Millennium Alarm Systems, Inc. | Los Angeles
5777 W. Century Blvd., Suite 1755
Los Angeles, CA 90045
Email: info@masinc2000.com
Phone: 1 (800) 400-7872
Fax: 1 (310) 337-1650
http://millenniumalarmsystems.com
LOCAL OFFICE INFORMATION:
Millennium Alarm Systems, Inc. | Riverside
1737 Atlanta Ave., Suite H-8
Riverside, CA 92507
Email: Oscar@masinc2000.com
Phone: 1 (310) 895-5373
Fax: 1 (310) 337-1650
http://millenniumalarmsystemsriverside.com
4 | P a g e
Millennium Alarm Systems Inc. is uniquely qualified to provide your Contractor Services Agreement
Citywide Advanced Security, Surveillance, and Communication Systems at the City of Lake Elsinore.
Millennium Alarm Systems Inc. is well positioned to service the City of Lake Elsinore with our own team
of dedicated technical resources, including an extensive vehicle fleet, based locally out of our Riverside
and other local offices.
Authorized Signers:
Niels-Ole Staehr
Owner
Niels@MASinc2000.com
(310) 895-5370
5 | P a g e
PERSONNEL
MANAGEMENT CONTACT:
The Account Executive is responsible for all business communicating regarding the service contract and
additional related projects. The Account Executive will communicate directly with the customer to ensure
the deal is being executed to plan.
Niels-Ole Staehr
Owner
Neils@MASinc2000.com
(310) 895-5370
SITE AND PROJECT MANAGER
The project manager is responsible for the overall performance and execution of Millennium Alarm
Systems Inc. scope of work throughout the contract. The Project Manager focuses on all aspects of
project performance, especially those that relate to resource planning and scheduling, communication,
customer satisfaction, and quality assurance.
• Serves as primary communication interface on project related matters.
• Coordinates the development of documentation to support and maintain the City’s Networking.
• Schedules any activities in concert with the overall schedule.
• Change management and control of services as needed.
• Resolves contractual issues.
• Issues weekly status reporting.
OPERATIONS SERVICE MANAGER
The Service Manager is responsible for the overall performance and execution of the contracted services.
The service manager becomes hour point of contact after initial implementation and fully transition into
service delivery.
RESOURCES BIO
Oscar Gomez - Project Manager, Technician C10 Certified
Email: Oscar@MASINC2000.com)
(310) 895-5373
Oscar has over nineteen years of experience with integrated security and networking systems, including
experience with engineering, programming, and commissioning of CCTV, ALPR, Access Control systems,
and cabling data center. Oscar has extensive experience designing, installing, and managing
electrical/video security solutions with our local government sector, including the cities of the City of
Laguna Hills. Oscar is a certified C10 Electrician, access control, CCTV, and alarm platforms. Oscar
possesses extensive experience in the following specific systems:
• AXIS
• Arecont Vision
• QNAP
• SelectDNA
• Exacq
• Single PH
6 | P a g e
• Three PH
• DSC
• Honeywell
• SilentKnight
• Firelight
• Kantech
• QSC
Robert Masariego – Operations Service Manager
Email: Robert@masinc2000.com
1 (213) 308-0991
Robert has over seventeen years of experience with security and networking systems, including
experience programming and commissioning CCTV and Access Control systems and cabling data center.
Robert Masariego possesses extensive experience in the following specific systems:
• Axis
• Arecont Vision
• QNAP
• Firelight
• Kantech
• SilentKnight
• Exacq
• Honeywell
• DSC
• QSC
7 | P a g e
SCOPE OF WORK
The scope of work is to provide the City of Lake Elsinore a full-service maintenance for Citywide
Advanced Security, Surveillance, and Communication Systems. Maintenance services is 24 hour-a-day, 7
day-a-week. The scope of work ensures continued services in support of day-to-day operations, system
maintenance, staffing training, immediate operational demands and new Citywide capital projects
assessments.
Millenium Alarm Systems staff is focused on preventive meatenance by staffing highly capable engineers
in security, surveillance, network, fire systems to provide endless security persererance tailored to the
City’s precise needs and prevent incidents from happening.
PROPOSED STAFFING MODEL
• Oscar Gomez, Project Director/Architect
• Robert Masariego, Operations Surpevisor
ACTIVITIES
• Detailed Mainteanance activities can be found in Section A.
GENERAL SERVICE
• Implement and maintain a detailed inventory master of all Citywide equipment
• UPS/UPC Maintenace
SECURITY / SURVEILLANCE
• Annual Peneration testing for Security and Surveillance
• Installation and Maintenance
o Firmware upgrade
o Adjusting focusing of cameras
o Cleaning of cameras
o Total Connect cloud service maintenance
• Maintenance and Part Replacement
o Window/Door sensor
o Motion detectors
o Glass breaks
o Key pads
o Horn and strobes
o Systems batteries
o Wiring
o Zone expanders
o Wireless contacts
o Pacnic buttons (wired and hardware)
CAMERAS
• Installation and Maintenance
8 | P a g e
o Axis cameras
o Software/Firmware updates
• Labor for parts replacement as needed (does not include parts)
ACCESS CONTROLS
• Installation and Maintenance
AUDIO VISUAL
• Installation and Maintenance
COMMUNICATION SYSTEMS AND INFRASTRUCTURE
• Installation and Maintenance
o Cell and communication
o Servers
o Networking
o Wireless access points
o Launch points
FIRE SYSTEM
• Installation and Maintenance
EQUIPMENT
• Boom lift
• Scissor Lift
CURRENT MAINTENANCE LOCATION
• City Hall City of Lake Elsinore
• Cultural Center
• Dream Neighborhood Center
• Historical Museaum
• Lake Community Center
• Launch Pointe Clubhouse
• Lunch Pointe Main Building/Shop
• McVicker Canyon Park
• Surveillence Mobile Unit
• Planet Youth
• The Anchor
• Senior Center
• Public Works Yard
o New Adming building
o Old Admin building
9 | P a g e
o Shop
• Parks
o Rosetta Park
▪ Admin building
▪ Shop
▪ Snack Bar
o Canyon Hills Community Park
o Swick Matick Park
o Summerly Community Park
o Diamond Stadium + expanded areas
o McVicker Park
o Lakepoint Park
o Machado Park
o Alberhill Park
o Channel Walk
o Christensen Community Park
o City Park
o Creekside Park
o Lincoln Street Park
o Linear Park
o Oak Tree Park
o Rosetta Canyon Sports Park
o Serenity Park & Skate Park
o Summerhill Park
o Summerlake Park
o Tuscany Hills Park
o Yarborough Park
o Boys & Girls Clubhouse at Alberhill Park
o Cultural Center
o Lake Community Center
o Senior Activity Center
o Youth Opportunity Center
10 | P a g e
COST PROPOSAL
Pricing is good for 30 days.
Total Service Agreement
Payment Term:
$375,000.00
1. Maintenance Service Labor as defined
in Section A
$200,000.00 Paid monthly $16,666.67
2. Parts/Equipment additional capiral
projects covered under this agreement
$175,000.00 Invoiced as incurred
11 | P a g e
Section A
Millennium Alarm System, Surveillance, and Communication System Preventive Maintenance
Supporting City's Security and Fire for designated locations
Category Description Schedule Areas for
Improvements
Equipment
Management
Manage Equipment invetory Daily
Active Directory Check for inactive user & computer accounts
associated with Security, Alarm, and Fire
System
Monthly
Active Directory Validate Group Policies IT Security Team -
Check settings, authorizations, OU Structure
Quarterly
Hardware Warranty - Check on all equipment associated
to Security, Alarm, and Fire System Critical
Equipment
Annually
Hardware Generator - Test Generator Bi-annually
Hardware Q-NAP SAN - Check firmware for controller and
hard drives
Bi-annually City to consider cloud
rudundant storage
Hardware Server: Check BIOS settings (i.e. Time & Date) Bi-annually
Hardware Server: Check for new firmware/bios Bi-annually
Hardware Cloud Services: Check Resource Consumption Daily
Hardware Server/SAN/Networking: Physically check all
equipment
Daily
Hardware Switch - Check fans and power supplies Daily
Hardware SAN - Check Volume Usage (thin provisioned) Monthly
Hardware UPS - Check Voltage, Utilization, Temp,
Humidity, Batteries
Monthly
Hardware Switches: Check Firmware Quarterly
Hardware Firewall Maintenance N/A Responsibility of the
City's IT
Networking VPN: Check Utilization, Latency & Packet Loss Monthly
12 | P a g e
Networking Load Balancers/Application - Check Firmware &
Policies
Quarterly
Networking Spam/Web Filter - Check Firmware & Policies Quarterly
Networking WAN (WiFi): Check Utilization, Latency &
Packet Loss
Weekly
OS/Software Change Local Admin Password Bi-annually
OS/Software SSL Certificates - Check expiration dates Bi-annually
OS/Software Check Backups and Replication Daily City to consider cloud
rudundant storage
OS/Software Antivirus maintenance Daily
OS/Software Check Windows Services Daily
OS/Software Check Application & System Event Logs Monthly
OS/Software Check Server CPU, Memory, Disk & Network
Utilization
Monthly
OS/Software Delete Temp Files (Windows & Users Temp
locations)
Monthly
OS/Software End Point Protection - Check for inactive
computer membership
Monthly
OS/Software Endpoint Protection - Run Clean up Tools if
applicable
Monthly
OS/Software Run Windows Updates Monthly
OS/Software Update Software (i.e. Adobe Reader, Flash,
Java)
Monthly
OS/Software Windows Logs - Check (C:\Windows\Logs)
especially CBS
Monthly
OS/Software Check File Shares/Permissions Quarterly
OS/Software Backups - Test, Perform VM restore in sandbox
environment if applicable
Weekly
Security End Point Protection - Check Policies & Scan
Schedule
Monthly
Security Security Logs - Check for brute
force/unauthorized access
Monthly
13 | P a g e
Security Check Domain User Password Policy Quarterly
Security Review Firewall Polices (i.e. NAT and Access
Rules)
Quarterly City to provide
Security Review Security Group Memberships Quarterly
Security End Point Protection - Check Dashboard and
Logs
Weekly
Security Security Equipment Batteries Daily
Security Schedule tests Monthly
Security Clean alarms Monthly
Security Check for System Status Updates Daily
Security Keep Sensors Clear of Dust and Debris Daily
Security Perform Regular Communication and Sensor
Testing
Weekly
Security Inspect sensors Weekly
Security Do a perimeter check Monthly
Security Check security lights and porch lights Monthly City to address
lighting issues
identified
Security Check batteries in wireless sensors Weekly
Security Check batteries in remotes Weekly
Security Check batteries in smoke/CO detectors Weekly
Security Check batteries on door panels Weekly
Access Controls User requests Daily
Access Controls Security Logs - Check for brute
force/unauthorized access
Monthly
Access Controls Equipment testing Monthly
14 | P a g e
Access Controls UPS - Check Voltage, Utilization, Temp,
Humidity, Batteries
Daily
Audio Visual Testing firmware Daily
Audio Visual Testing sound (microphone, cameras, TVs,
Executive conference rooms)
Daily
Audio Visual System logs and configuration changes Daily
Audio Visual Lighting controls review Daily
Audio Visual Check equipment before meetings (speakers,
microphones)
Daily
Fire Fire detection devices placed in areas with
heavy exposure to dust, smoke or grease are
often triggered accidentally, making them
seem unreliable
Weekly
Fire Schedule tests of smoke detectors and fire
alarms
Monthly
Fire Check how many detectors for the size and
layout of a building to ensure they are
appropriate for their use
Quarterly
Fire Running weekly alarm system tests if possible Weekly
Fire Notifications to impacted resources of fire test Weekly
Fire Checking the batteries in all fire detectors and
smoke alarms
Weekly
Fire Checking visual displays on the fire alarm panel Monthly
Fire Update and test the function of the system and
determine any possible methods strengthening
or streamlining the integration of fire systems
Quarterly
Fire Reviewing fire detection device and alarm
system service records to ensure that all
systems meet current requirements and are
fully compliant with NFPA regulations
Monthly
Fire Testing all voice alarm systems Monthly
Fire Testing in-building fire emergency voice/alarm
communications
Quarterly
Fire Testing the fuses and transmitters on the
control equipment for your monitored systems
Quarterly
15 | P a g e
Fire Follow up. Ensure that fire departments are
properly receiving notifications when fire
alarms sound
Annually
Fire Schedule Annual Fire System Inspections Annually
16 | P a g e
Millennium Alarm Systems, Inc.
5777 W. Century Blvd., Suite 1755
Los Angeles, CA 90045
Email: info@masinc2000.com
Phone: 1 (800) 400-7872
Fax: 1 (310) 337-1650
California: #ACO5261 | Arizona: #ROC261615 | Nevada: #74797 | Texas: #B16995 | Washington: #MILLEAS890P5 | Colorado #20141014434 | Oregon CCL #208200 | Florida F16000004622 |
Puerto Rico 385353