HomeMy WebLinkAboutItem No. 13 - SagecrestCity Council Agenda Report
City of Lake Elsinore 130 South Main Street
Lake Elsinore, CA 92530
www.lake-elsinore.org
File Number: ID# 22-299
Agenda Date: 7/26/2022 Status: Approval FinalVersion: 1
File Type: Council Consent
Calendar
In Control: City Council / Successor Agency
Agenda Number: 13)
Amendment No. 1 to the Professional Services Agreement with Sagecrest Planning &
Environmental
Approve and authorize the City Manager to execute Amendment No. 1 to the Agreement for
Professional Services with Sagecrest Planning & Environmental, LLC to prepare California
Environmental Quality Act (CEQA) compliance documents in the amount not to exceed $65,600, in final
form as approved by City Attorney.
Page 1 City of Lake Elsinore Printed on 8/2/2022
Page 1 of 2
REPORT TO CITY COUNCIL
To: Honorable Mayor and Members of the City Council
From: Jason Simpson, City Manager
Prepared By: Damaris Abraham, Planning Manager
Date: July 26, 2022
Subject: Amendment No. 1 to the Professional Services Agreement with Sagecrest
Planning & Environmental
Recommendation
Approve and authorize the City Manager to execute Amendment No. 1 to the Agreement for
Professional Services with Sagecrest Planning & Environmental, LLC for additional services to
prepare California Environmental Quality Act (CEQA) compliance documents for a total contract
amount not to exceed $65,600, in final form as approved by City Attorney.
Background
The City entered into the original Professional Services Agreement on December 7, 2021, for
$29,100 to prepare CEQA documentation for the Evergreen Commercial Development project
under the City Manager’s signature authority to evaluate the environmental impacts of the project.
The cost of preparing the environmental analysis is paid for by the project applicant (Evergreen
Development) through the application fee process.
Discussion
The applicant has submitted an entitlement application for the proposed development of an
integrated grocery-anchored shopping center in two phases. The first phase consists of a gas
station, a 4,088 sq. ft. convenience store, a 3,000 sq. ft. drive-thru restaurant, and a 4,116 sq. ft.
drive-thru automated car wash. Phase 2 includes the development of a freestanding 43,050 sq.
ft. grocery store and a 3,000 sq. ft. drive-thru restaurant. The project will also have a
comprehensive sign program for the shopping center. The proposed project is located on an
approximately 8.87-acre vacant site at the southeast corner of Central Avenue and Cambern
Avenue (APNs: 377-020-014, 016, 017, 018, and 019).
Several technical studies have been prepared for the proposed project, including a Traffic Report,
Air Quality/Greenhouse Gas Emissions Report, Noise Report, Hydrology Report, Biological
Resources Report, Cultural Resources Report, Phase 1 Environmental Site Assessment, Energy
Report, Geotechnical Report, and Preliminary Water Quality Management Plan.
Sagecrest has provided environmental document preparation services, including peer review of
the supporting technical studies and the preparation of the Draft Initial Study. The proposed
Amendment No. 1 Sagecrest (Evergreen Development)
07/26/2022
Page 2 of 2
Amendment No. 1 is being requested to incorporate an additional round of peer review for the Air
Quality, Greenhouse Gas, and Noise Impact Analysis reports and to complete the Initial Study
and associated tasks to prepare the CEQA document for public review and public hearing(s).
Compensation for the additional services provided under Amendment No. 1 will not exceed
$36,500, bringing the total compensation under the Agreement, as amended, to a contract
amount not to exceed for $65,600.
Fiscal Impact
The cost of preparing the environmental review will be paid by fees collected from the developer
through the City’s cost recovery program. All administrative staff time and consultant costs are
paid from the applicant’s fees. No General Fund budgets will be allocated or used for the
completion of the CEQA documents for the project.
Exhibits
A – Amendment No. 1 Agreement
A-1 – Consultant’s Proposal
B – Original Agreement
AMENDMENT NO. 1
TO AGREEMENT FOR PROFESSIONAL SERVICES
SAGECREST PLANNING AND ENVIRONMENTAL
ENVIRONMENTAL DOCUMENTATION FOR THE EVERGREEN DEVELOPMENT PROJECT
This Amendment No. 1 to Agreement for Professional Services (“Amendment No. 1”) is
made and entered into as of July 26, 2022, by and between the City of Lake Elsinore, a
municipal corporation (“City), and Sagecrest Planning & Environmental, LLC, a corporation
(“Consultant”).
RECITALS
A. The City and Consultant have entered into that certain Agreement for
Professional Services dated as of December 7, 2021, (the “Original Agreement”). Except as
otherwise defined herein, all capitalized terms used herein shall have the meanings set forth for
such terms in the Original Agreement.
B. The Original Agreement provided for compensation to Consultant in an amount
of t wenty nine thousand and one hundred dollars ($29,100).
C. The parties now desire to modify the scope of services and increase the
compensation in an amount of thirty-six thousand five hundred dollars ($36,500) for such
services as set forth in this Amendment No 1.
NOW, THEREFORE, in consideration of the mutual covenants and conditions set forth
herein, City and Consultant agree as follows:
1. Section 1, Scope of Services, of the Original Agreement is hereby amended to
add the following:
Consultant shall also perform the services described in Consultant’s May
31, 2022 Change Order request (attached to this Amendment No. 1 as
Exhibit A-1). Consultant shall provide such services at the time, place, and
in the manner specified in Exhibit A-1, subject to the direction of the City
through its staff that it may provide from time to time.
2. Section 3, Compensation, of the Original Agreement is hereby amended to read
in its entirety as follows:
Compensation to be paid to Consultant shall be in accordance with the
fees set forth in Consultants’ Proposal dated November 29, 2021 (Exhibit
A to the Original Agreement) and, for purposes of Amendment No. 1, in
accordance with the fees set forth in Consultant’s Proposal dated May
31, 2022 (attached as Exhibit A-1 to Amendment No. 1). In no event
shall Consultant’s total compensation for services provided pursuant to
this Agreement, as amended, exceed Sixty-Five Thousand Six Hundred
dollars ($65,600) without additional written authorization from the City.
Notwithstanding any provision of Consultant’s Proposal to the contrary, out
of pocket expenses set forth in Exhibit A-1 respectively, shall be
reimbursed at cost without an inflator or administrative charge. Payment
by City under this Agreement shall not be deemed a waiver of defects,
even if such defects were known to the City at the time of payment.
3. Except for the changes specifically set forth herein, all other terms and
conditions of the Original Agreement shall remain in full force and effect.
IN WITNESS WHEREOF, the parties have caused this Amendment No. 1 to be
executed on the respective dates set forth below.
“CITY”
CITY OF LAKE ELSINORE, a municipal
corporation
Jason Simpson, City Manager
ATTEST:
City Clerk
APPROVED AS TO FORM:
City Attorney
Assistant City Manager
“CONSULTANT”
Sagecrest Planning & Environmental, LLC, a
corporation
By: Amy Vasquez
Its: President
Attachments: Exhibit A-1 – Consultant’s Proposal
EXHIBIT A-1
CONSULTANT’S PROPOSAL
[ATTACHED]
Evergreen Commercial Development Project
City of Lake Elsinore
Contract Amendment Request #1
Original Proposal: November 29, 2021
Change Order #1: May 31, 2022
Prepared for
Damaris Abraham, Planning Manager
City of Lake Elsinore
130 S Main Street
Lake Elsinore, CA 92530
dabraham@lake-elsinore.org
Prepared by
SAGECREST
planning+environmental
27128 Paseo Espada, Suite 1524
San Juan Capistrano, CA 92675
Contact: Christine Saunders, Director
(714) 488-1529
csaunders@sagecrestplanning.com
www.sagecrestplanning.com
27128 Paseo Espada • Suite 1524 • San Juan Capistrano, CA 92675
Project Name:
Evergreen Commercial
Development Project Change Order #: 1
Client Name: City of Lake Elsinore
Attention: Damaris Abraham Date: 5/31/22
With this Change Order, Sagecrest Planning+Environmental, requests authorization to proceed
with revisions to the contract documents for the subject project. By approval signature hereon
below, client shall incorporate this change order as an addendum to the original contract.
APPROVED CONTRACT
TASK ESTIMATED FEE
Kick-Off Meeting $1,000
Project Description $2,000
SUBTOTAL $3,000
Review and Comment on Technical Studies $1,500
AQ, GHG, Noise Impact Analysis Peer Review, Ganddini Group $7,600
SUBTOTAL $9,100
Screencheck Draft Initial Study Checklist $17,000
SUBTOTAL $17,000
TOTAL $29,100
Page | 2
AMENDMENT REQUEST #1
TASK ESTIMATED FEE
Request For Information $2,000
Tribal Consultation per AB52 $500
AQ, GHG, Noise Impact Analysis Peer Review – Round 3 – Ganddini
Group $2,750
SUBTOTAL $5,250
Screencheck Draft Initial Study Checklist $18,000
Proofcheck Draft Initial Study Checklist $6,000
Public Review Draft Initial Study Checklist $2,000
Mitigation Monitoring and Reporting Plan $500
SUBTOTAL $26,500
Public Noticing $1,000
Response to Comments (Billed Hourly) TBD
Attendance at Public Hearing(s) (Billed Hourly) TBD
Notice of Determination $750
SUBTOTAL $1,750
Project Management $3,000
SUBTOTAL $3,000
TOTAL AMENDMENT REQUEST #1 $36,500
PROJECT GRAND TOTAL $65,600
PURPOSE OF C.O.:
The change order is necessary to incorporate an additional round of peer review for the Air
Quality, Greenhouse Gas, and Noise Impact Analysis and to complete the Initial Study and
associated tasks to prepare the CEQA document for public review and public hearing(s).
C.O. represents
( ) Change in Previous Instructions
() Change in Scope of Work
( ) Other:
C.O. fee (if
applicable):
( ) Hourly, Not Exceed 15 Hours without Prior Authorization
() Fixed
Page | 3
Prepared by: Approved by:
Consultant: Sagecrest Planning+Environmental Client: City of Lake Elsinore
Signed:
Signed:
Name: Amy Vazquez Name:
Title: President Title:
Date: 5/31/22 Date:
Sagecrest Agreement Page 1
AGREEMENT FOR PROFESSIONAL SERVICES
SAGECREST PLANNING AND ENVIRONMENTAL
ENVIRONMENTAL DOCUMENTATION FOR THE EVERGREEN DEVELOPMENT PROJECT
This Agreement for Professional Services (the “Agreement”) is made and entered into as
of December 7, 2021, by and between the City of Lake Elsinore, a municipal corporation (‘‘City")
and Sagecrest Planning and Environmental, a corporation ("Consultant").
RECITALS
A. The City has determined that it requires the following professional services:
CEQA consulting services for the Evergreen Development Project (“Project”).
B. Consultant has submitted to City a proposal, dated November 29, 2021, attached
hereto as Exhibit A (“Consultant’s Proposal”) and incorporated herein, to provide professional
services to City pursuant to the terms of this Agreement.
C. Consultant possesses the skill, experience, ability, background, certification and
knowledge to perform the services described in this Agreement on the terms and conditions
described herein.
D. City desires to retain Consultant to perform the services as provided herein and
Consultant desires to provide such professional services as set forth in this Agreement.
AGREEMENT
1. Scope of Services. Consultant shall perform the services described in
Consultant’s Proposal (Exhibit A). Consultant shall provide such services at the time, place, and
in the manner specified in Consultant’s Proposal, subject to the direction of the City through its
staff that it may provide from time to time.
2. Time of Performance.
a. Time of Essence. Time is of the essence in the performance of this
Agreement. The time for completion of the professional services to be performed by Consultant
is an essential condition of this Agreement. Consultant shall prosecute regularly and diligently
the professional services contemplated pursuant to this Agreement according to the agreed upon
performance schedule in Consultant’s Proposal (Exhibit A).
b. Performance Schedule. Consultant shall commence the services pursuant
to this Agreement upon receipt of a written notice to proceed and shall perform all services within
the time period(s) established in the Consultant’s Proposal (Exhibit A). When requested by
Consultant, extensions to the time period(s) specified may be approved in writing by the City
Manager.
DocuSign Envelope ID: 55AF0960-63F9-4B26-AE9B-633766C5AFAB
Page 2
c. Term. The term of this Agreement shall commence upon execution of this
Agreement and shall continue until the services and related work are completed in accordance
with the Consultant’s Proposal (Exhibit A).
3. Compensation. Compensation to be paid to Consultant shall be in accordance
with the fees set forth in Consultants’ Proposal (Exhibit A), which is attached hereto and
incorporated herein by reference. In no event shall Consultant’s compensation exceed twenty
nine thousand and one hundred dollars ($29,100) without additional written authorization from the
City. Notwithstanding any provision of Consultant’s Proposal to the contrary, out of pocket
expenses set forth in Exhibit A shall be reimbursed at cost without an inflator or administrative
charge. Payment by City under this Agreement shall not be deemed a waiver of defects, even if
such defects were known to the City at the time of payment.
4. Method of Payment. Consultant shall promptly submit billings to the City
describing the services and related work performed during the preceding month to the extent that
such services and related work were performed. Consultant’s bills shall be segregated by project
task, if applicable, such that the City receives a separate accounting for work done on each
individual task for which Consultant provides services. Consultant’s bills shall include a brief
description of the services performed, the date the services were performed, the number of hours
spent and by whom, and a description of any reimbursable expenditures. City shall pay
Consultant no later than forty-five (45) days after receipt of the monthly invoice by City staff.
5. Background Checks. At any time during the term of this Agreement, the City
reserves the right to make an independent investigation into the background of Consultant’s
personnel who perform work required by this Agreement, including but not limited to their
references, character, address history, past employment, education, social security number
validation, and criminal or police records, for the purpose of confirming that such personnel are
lawfully employed, qualified to provide the subject service or pose a risk to the safety of persons
or property in and around the vicinity of where the services will be rendered or City Hall. If the City
makes a reasonable determination that any of Consultant’s prospective or then current personnel
is deemed objectionable, then the City may notify Consultant of the same. Consultant shall not
use that personnel to perform work required by this Agreement, and if necessary, shall replace
him or her with a suitable worker.
6. Suspension or Termination.
a. The City may at any time, for any reason, with or without cause, suspend
or terminate this Agreement, or any portion hereof, by serving upon the Consultant at least ten
(10) days prior written notice. Upon receipt of such notice, the Consultant shall immediately cease
all work under this Agreement, unless the notice provides otherwise. If the City suspends or
terminates a portion of this Agreement such suspension or termination shall not make void or
invalidate the remainder of this Agreement.
b. In the event this Agreement is terminated pursuant to this Section, the City
shall pay to Consultant the actual value of the work performed up to the time of termination,
provided that the work performed is of value to the City. Upon termination of the Agreement
pursuant to this Section, the Consultant will submit an invoice to the City, pursuant to Section
entitled “Method of Payment” herein.
DocuSign Envelope ID: 55AF0960-63F9-4B26-AE9B-633766C5AFAB
Page 3
7. Plans, Studies, Documents.
a. Ownership of Documents. All plans, studies, documents and other writings
prepared by and for Consultant, its officers, employees and agents and subcontractors in the
course of implementing this Agreement, except working notepad internal documents, shall
become the property of the City upon payment to Consultant for such work, and the City shall
have the sole right to use such materials in its discretion without further compensation to
Consultant or to any other party. Consultant shall, at Consultant’s expense, provide such reports,
plans, studies, documents and other writings to City upon written request. City shall have sole
determination of the public’s rights to documents under the Public Records Act, and any third-
party requests of Consultant shall be immediately referred to City, without any other actions by
Consultant.
b. Licensing of Intellectual Property. This Agreement creates a nonexclusive
and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights,
designs, and other intellectual property embodied in plans, specifications, studies, drawings,
estimates, and other documents or works of authorship fixed in any tangible medium of
expression, including but not limited to, physical drawings or data magnetically or otherwise
recorded on computer diskettes, which are prepared or caused to be prepared by Consultant
under this Agreement ("Documents & Data"). Consultant shall require that all subcontractors
agree in writing that City is granted a nonexclusive and perpetual license for any Documents &
Data the subcontractor prepares under this Agreement. Consultant represents and warrants that
Consultant has the legal right to license any and all Documents & Data. Consultant makes no
such representation and warranty in regard to Documents & Data which were prepared by design
professionals other than Consultant or provided to Consultant by the City. City shall not be limited
in any way in its use of the Documents & Data at any time, provided that any such use not within
the purposes intended by this Agreement shall be at City’s sole risk.
c. Confidentiality. All ideas, memoranda, specifications, plans, procedures,
drawings, descriptions, computer program data, input record data, written information, and other
Documents & Data either created by or provided to Consultant in connection with the performance
of this Agreement shall be held confidential by Consultant. Such materials shall not, without the
prior written consent of City, be used by Consultant for any purposes other than the performance
of the services under this Agreement. Nor shall such materials be disclosed to any person or
entity not connected with the performance of the services under this Agreement. Nothing
furnished to Consultant which is otherwise known to Consultant or is generally known, or has
become known, to the related industry shall be deemed confidential. Consultant shall not use
City’s name or insignia, photographs relating to project for which Consultant’s services are
rendered, or any publicity pertaining to the Consultant’s services under this Agreement in any
magazine, trade paper, newspaper, television or radio production or other similar medium without
the prior written consent of City.
8. Consultant’s Books and Records.
a. Consultant shall maintain any and all ledgers, books of account, invoices,
vouchers, canceled checks, and other records or documents evidencing or relating to charges for
services, or expenditures and disbursements charged to City for a minimum period of three (3)
years, or for any longer period required by law, from the date of final payment to Consultant to
this Agreement.
DocuSign Envelope ID: 55AF0960-63F9-4B26-AE9B-633766C5AFAB
Page 4
b. Consultant shall maintain all documents and records which demonstrate
performance under this Agreement for a minimum period of three (3) years, or for any longer
period required by law, from the date of termination or completion of this Agreement.
c. Any records or documents required to be maintained pursuant to this
Agreement shall be made available for inspection or audit, at any time during regular business
hours, upon written request by the City Manager, City Attorney, City Auditor or a designated
representative of these officers. Copies of such documents shall be provided to the City for
inspection at City Hall when it is practical to do so. Otherwise, unless an alternative is mutually
agreed upon, the records shall be available at Consultant’s address indicated for receipt of notices
in this Agreement.
d. Where City has reason to believe that such records or documents may be
lost or discarded due to dissolution, disbandment or termination of Consultant’s business, City
may, by written request by any of the above-named officers, require that custody of the records
be given to the City and that the records and documents be maintained in City Hall. Access to
such records and documents shall be granted to any party authorized by Consultant, Consultant’s
representatives, or Consultant’s successor-in-interest.
9. Independent Contractor.
a. Consultant is and shall at all times remain as to the City a wholly
independent contractor pursuant to California Labor Code Section 3353. The personnel
performing the services under this Agreement on behalf of Consultant shall at all times be under
Consultant’s exclusive direction and control. Neither City nor any of its officers, employees, or
agents shall have control over the conduct of Consultant or any of Consultant’s officers,
employees, or agents, except as set forth in this Agreement. Consultant shall not at any time or
in any manner represent that it or any of its officers, employees, or agents are in any manner
officers, employees, or agents of the City. Consultant shall not incur or have the power to incur
any debt, obligation, or liability whatsoever against City, or bind City in any manner.
b. Notwithstanding any other federal, state and local laws, codes, ordinances
and regulations to the contrary and except for the fees paid to Consultant as provided in the
Agreement, Consultant and any of its employees, agents, and subcontractors providing service
under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any
claims to, any compensation, benefit, or any incident of employment by City, including but not
limited to eligibility to enroll in PERS as an employee of City and entitlement to any contribution
to be paid by City for employer contribution and/or employee contributions for PERS benefits.
10. PERS Eligibility Indemnification. In the event that Consultant or any employee,
agent, or subcontractor of Consultant providing services under this Agreement claims or is
determined by a court of competent jurisdiction or the California Public Employees Retirement
System (PERS) to be eligible for enrollment in PERS as an employee of the City, Consultant shall
indemnify, defend, and hold harmless City for the payment of any employee and/or employer
contributions for PERS benefits on behalf of Consultant or its employees, agents, or
subcontractors, as well as for the payment of any penalties and interest on such contributions,
which would otherwise be the responsibility of City.
11. Interests of Consultant. Consultant (including principals, associates and
professional employees) covenants and represents that it does not now have any investment or
interest in real property and shall not acquire any interest, direct or indirect, in the area covered
DocuSign Envelope ID: 55AF0960-63F9-4B26-AE9B-633766C5AFAB
Page 5
by this Agreement or any other source of income, interest in real property or investment which
would be affected in any manner or degree by the performance of Consultant’s services
hereunder. Consultant further covenants and represents that in the performance of its duties
hereunder no person having any such interest shall perform any services under this Agreement.
Consultant is not a designated employee within the meaning of the Political Reform Act
because Consultant:
a. will conduct research and arrive at conclusions with respect to his/her
rendition of information, advice, recommendation or counsel independent of the control and
direction of the City or of any City official, other than normal agreement monitoring; and
b. possesses no authority with respect to any City decision beyond rendition
of information, advice, recommendation or counsel. (FPPC Reg. 18700(a)(2).)
12. Professional Ability of Consultant. City has relied upon the professional training
and ability of Consultant to perform the services hereunder as a material inducement to enter into
this Agreement. Consultant shall therefore provide properly skilled professional and technical
personnel to perform all services under this Agreement. All work performed by Consultant under
this Agreement shall be in accordance with applicable legal requirements and shall meet the
standard of quality ordinarily to be expected of competent professionals in Consultant’s field of
expertise.
13. Compliance with Laws.
a. Consultant shall comply with all local, state and federal laws and
regulations applicable to the services required hereunder, including any rule, regulation or bylaw
governing the conduct or performance of Consultant and/or its employees, officers, or board
members.
b. Consultant represents that it has obtained and will maintain at all times
during the term of this Agreement all professional and/or business licenses, certifications and/or
permits necessary for performing the services described in this Agreement, including a City
business license.
14. Licenses. Consultant represents and warrants to City that it has the licenses,
permits, qualifications, insurance and approvals of whatsoever nature which are legally required
of Consultant to practice its profession. Consultant represents and warrants to City that
Consultant shall, at its sole cost and expense, keep in effect or obtain at all times during the term
of this Agreement, any licenses, permits, insurance and approvals which are legally required of
Consultant to practice its profession. Consultant shall maintain a City of Lake Elsinore business
license.
15. Indemnity. Consultant shall indemnify, defend, and hold harmless the City and its
officials, officers, employees, agents, and volunteers from and against any and all losses, liability,
claims, suits, actions, damages, and causes of action arising out of any personal injury, bodily
injury, loss of life, or damage to property, or any violation of any federal, state, or municipal law
or ordinance, to the extent caused, in whole or in part, by the willful misconduct or negligent acts
or omissions of Consultant or its employees, subcontractors, or agents, by acts for which they
could be held strictly liable, or by the quality or character of their work. The foregoing obligation
of Consultant shall not apply when (1) the injury, loss of life, damage to property, or violation of
DocuSign Envelope ID: 55AF0960-63F9-4B26-AE9B-633766C5AFAB
Page 6
law arises from the sole negligence or willful misconduct of the City or its officers, employees,
agents, or volunteers and (2) the actions of Consultant or its employees, subcontractor, or agents
have contributed in no part to the injury, loss of life, damage to property, or violation of law. It is
understood that the duty of Consultant to indemnify and hold harmless includes the duty to defend
as set forth in Section 2778 of the California Civil Code. Acceptance by City of insurance
certificates and endorsements required under this Agreement does not relieve Consultant from
liability under this indemnification and hold harmless clause. This indemnification and hold
harmless clause shall apply to any damages or claims for damages whether or not such insurance
policies shall have been determined to apply. By execution of this Agreement, Consultant
acknowledges and agrees to the provisions of this Section and that it is a material element of
consideration.
16. Insurance Requirements.
a. Insurance. Consultant, at Consultant’s own cost and expense, shall
procure and maintain, for the duration of the contract, unless modified by the City’s Risk Manager,
the following insurance policies.
i. Workers’ Compensation Coverage. Consultant shall maintain
Workers’ Compensation Insurance and Employer’s Liability Insurance for his/her
employees in accordance with the laws of the State of California. In addition, Consultant
shall require each subcontractor to similarly maintain Workers’ Compensation Insurance
and Employer’s Liability Insurance in accordance with the laws of the State of California
for all of the subcontractor’s employees. Any notice of cancellation or non-renewal of all
Workers’ Compensation policies must be received by the City at least thirty (30) days prior
to such change. The insurer shall agree to waive all rights of subrogation against City, its
officers, agents, employees and volunteers for losses arising from work performed by
Consultant for City. In the event that Consultant is exempt from Worker’s Compensation
Insurance and Employer’s Liability Insurance for his/her employees in accordance with
the laws of the State of California, Consultant shall submit to the City a Certificate of
Exemption from Workers Compensation Insurance in a form approved by the City
Attorney.
ii. General Liability Coverage. Consultant shall maintain commercial
general liability insurance in an amount not less than one million dollars ($1,000,000) per
occurrence for bodily injury, personal injury and property damage. If a commercial general
liability insurance form or other form with a general aggregate limit is used, either the
general aggregate limit shall apply separately to the work to be performed under this
Agreement or the general aggregate limit shall be at least twice the required occurrence
limit. Required commercial general liability coverage shall be at least as broad as
Insurance Services Office Commercial General Liability occurrence form CG 0001 (ed.
11/88) or Insurance Services Office form number GL 0002 (ed. 1/73) covering
comprehensive General Liability and Insurance Services Office form number GL 0404
covering Broad Form Comprehensive General Liability. No endorsement may be attached
limiting the coverage.
DocuSign Envelope ID: 55AF0960-63F9-4B26-AE9B-633766C5AFAB
Page 7
iii. Automobile Liability Coverage. Consultant shall maintain
automobile liability insurance covering bodily injury and property damage for all activities
of the Consultant arising out of or in connection with the work to be performed under this
Agreement, including coverage for owned, hired and non-owned vehicles, in an amount
of not less than one million dollars ($1,000,000) combined single limit for each occurrence.
Automobile liability coverage must be at least as broad as Insurance Services Office
Automobile Liability form CA 0001 (ed. 12/90) Code 1 (“any auto”). No endorsement may
be attached limiting the coverage.
iv. Professional Liability Coverage. Consultant shall maintain
professional errors and omissions liability insurance appropriate for Consultant’s
profession for protection against claims alleging negligent acts, errors or omissions which
may arise from Consultant’s services under this Agreement, whether such services are
provided by the Consultant or by its employees, subcontractors, or sub consultants. The
amount of this insurance shall not be less than one million dollars ($1,000,000) on a
claims-made annual aggregate basis, or a combined single limit per occurrence basis.
b. Endorsements. Each general liability and automobile liability insurance
policy shall be with insurers possessing a Best’s rating of no less than A:VII and shall be endorsed
with the following specific language:
i. Notwithstanding any inconsistent statement in any required
insurance policies or any subsequent endorsements attached thereto, the protection
offered by all policies, except for Workers’ Compensation, shall bear an endorsement
whereby it is provided that, the City and its officers, employees, servants, volunteers and
agents and independent contractors, including without limitation, the City Manager and
City Attorney, are named as additional insureds. Additional insureds shall be entitled to
the full benefit of all insurance policies in the same manner and to the same extent as any
other insureds and there shall be no limitation to the benefits conferred upon them other
than policy limits to coverages.
ii. This policy shall be considered primary insurance as respects the
City, its elected or appointed officers, officials, employees, agents and volunteers.
Any insurance maintained by the City, including any self-insured retention the City may
have, shall be considered excess insurance only and shall not contribute with it.
iii. This insurance shall act for each insured and additional insured as
though a separate policy had been written for each, except with respect to the limits of
liability of the insuring company.
iv. The insurer waives all rights of subrogation against the City, its
elected or appointed officers, officials, employees or agents.
v. Any failure to comply with reporting provisions of the policies shall
not affect coverage provided to the City, its elected or appointed officers, officials,
employees, agents or volunteers.
vi. The insurance provided by this Policy shall not be suspended,
voided, canceled, or reduced in coverage or in limits except after thirty (30) days written
notice has been received by the City.
DocuSign Envelope ID: 55AF0960-63F9-4B26-AE9B-633766C5AFAB
Page 8
c. Deductibles and Self-Insured Retentions. Any deductibles or self-insured
retentions must be declared to and approved by the City. At the City’s option, Consultant shall
demonstrate financial capability for payment of such deductibles or self-insured retentions.
d. Certificates of Insurance. Consultant shall provide certificates of insurance
with original endorsements to City as evidence of the insurance coverage required herein.
Certificates of such insurance shall be filed with the City on or before commencement of
performance of this Agreement. Current certification of insurance shall be kept on file with the
City at all times during the term of this Agreement.
17. Notices. Any notice required to be given under this Agreement shall be in writing
and either served personally or sent prepaid, first class mail. Any such notice shall be addressed
to the other party at the address set forth below. Notice shall be deemed communicated within
48 hours from the time of mailing if mailed as provided in this section.
If to City: City of Lake Elsinore
Attn: City Manager
130 South Main Street
Lake Elsinore, CA 92530
With a copy to: City of Lake Elsinore
Attn: City Clerk
130 South Main Street
Lake Elsinore, CA 92530
If to Consultant: Sagecrest Planning and Environmental
Attn: Amy Vazquez
27128 Paseo Espada, Suite 1524
San Juan Capistrano, CA 92675
18. Assignment and Subcontracting. The parties recognize that a substantial
inducement to City for entering into this Agreement is the professional reputation, experience and
competence of Consultant and the subcontractors listed in Exhibit B. Consultant shall be fully
responsible to City for all acts or omissions of any subcontractors. Assignments of any or all
rights, duties or obligations of the Consultant under this Agreement will be permitted only with the
express consent of the City. Consultant shall not subcontract any portion of the work to be
performed under this Agreement except as provided in Exhibit B without the written authorization
of the City. If City consents to such subcontract, Consultant shall be fully responsible to City for
all acts or omissions of those subcontractors. Nothing in this Agreement shall create any
contractual relationship between City and any subcontractor nor shall it create any obligation on
the part of the City to pay or to see to the payment of any monies due to any such subcontractor
other than as otherwise is required by law.
19. Waiver. Waiver of a breach or default under this Agreement shall not constitute a
continuing waiver of a subsequent breach of the same or any other provision under this
Agreement.
20. Litigation Expenses and Attorneys’ Fees. If either party to this Agreement
commences any legal action against the other party arising out of this Agreement, the prevailing
party shall be entitled to recover its reasonable litigation expenses, including court costs, expert
witness fees, discovery expenses, and attorneys’ fees.
DocuSign Envelope ID: 55AF0960-63F9-4B26-AE9B-633766C5AFAB
Page 9
21. Mediation. The parties agree to make a good faith attempt to resolve any disputes
arising out of this Agreement through mediation prior to commencing litigation. The parties shall
mutually agree upon the mediator and share the costs of mediation equally. If the parties are
unable to agree upon a mediator, the dispute shall be submitted to JAMS or its successor in
interest. JAMS shall provide the parties with the names of five qualified mediators. Each party
shall have the option to strike two of the five mediators selected by JAMS and thereafter the
mediator remaining shall hear the dispute. If the dispute remains unresolved after mediation,
either party may commence litigation.
22. Prohibited Interests. Consultant maintains and warrants that it has not employed
nor retained any company or person, other than a bona fide employee working solely for
Consultant, to solicit or secure this Agreement. Further, Consultant warrants that it has not paid
nor has it agreed to pay any company or person, other than a bona fide employee working solely
for Consultant, any fee, commission, percentage, brokerage fee, gift or other consideration
contingent upon or resulting from the award or making of this Agreement. For breach or violation
of this warranty, City shall have the right to rescind this Agreement without liability. For the term
of this Agreement, no member, officer or employee of City, during the term of his or her service
with City, shall have any direct interest in this Agreement, or obtain any present or anticipated
material benefit arising therefrom.
23. Equal Opportunity Employment. Consultant represents that it is an equal
opportunity employer and it shall not discriminate against any subcontractor, employee or
applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex
or age. Such non-discrimination shall include, but not be limited to, all activities related to initial
employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or
termination.
24. Prevailing Wages. Consultant is aware of the requirements of California Labor
Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8,
Section 16000, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage
rates and the performance of other requirements on "public works" and "maintenance" projects.
Consultant agrees to fully comply with all applicable federal and state labor laws (including,
without limitation, if applicable, the Prevailing Wage Laws). It is agreed by the parties that, in
connection with the Work or Services provided pursuant to this Agreement, Consultant shall bear
all risks of payment or non-payment of prevailing wages under California law, and Consultant
hereby agrees to defend, indemnify, and hold the City, and its officials, officers, employees,
agents, and volunteers, free and harmless from any claim or liability arising out of any failure or
alleged failure to comply with the Prevailing Wage Laws. The foregoing indemnity shall survive
termination of this Agreement.
25. Severability. If any term or portion of this Agreement is held to be invalid, illegal,
or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions of this
Agreement shall continue in full force and effect.
26. Controlling Law Venue. This Agreement and all matters relating to it shall be
governed by the laws of the State of California and any action brought relating to this Agreement
shall be held exclusively in a state court in the County of Riverside.
27. Authority to Enter Agreement. Consultant has all requisite power and authority to
conduct its business and to execute, deliver, and perform the Agreement. Each party warrants
that the individuals who have signed this Agreement have the legal power, right, and authority to
DocuSign Envelope ID: 55AF0960-63F9-4B26-AE9B-633766C5AFAB
Page 10
make this Agreement and to bind each respective party. The City Manager is authorized to enter
into an amendment or otherwise take action on behalf of the City to make the following
modifications to the Agreement: (a) a name change; (b) grant extensions of time; (c) non-
monetary changes in the scope of services; and/or (d) suspend or terminate the Agreement.
28. Counterparts. This Agreement may be executed in several counterparts, each of
which shall constitute one and the same instrument and shall become binding upon the parties
when at least one copy hereof shall have been signed by both parties hereto. In approving this
Agreement, it shall not be necessary to produce or account for more than one such counterpart.
29. Entire Agreement; Incorporation; Conflict. This Agreement contains the entire
understanding between the parties relating to the obligations described herein. All prior or
contemporaneous understandings, agreements, representations and statements, oral or written,
are superseded in total by this Agreement and shall be of no further force or effect. Consultant’s
Proposal is incorporated only for the description of the scope of services and/or the schedule of
performance and no other terms and conditions from such proposal shall apply to this Agreement
unless specifically agreed to in writing. In the event of conflict, this Agreement shall take
precedence over those contained in the Consultant’s Proposal.
30. Amendments. This Agreement may be modified or amended only by a written
document executed by both Consultant and City and approved as to form by the City Attorney.
[Signatures on next page]
DocuSign Envelope ID: 55AF0960-63F9-4B26-AE9B-633766C5AFAB
Page 11
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the
date first written above.
“CITY”
CITY OF LAKE ELSINORE, a municipal
corporation
City Manager
ATTEST:
City Clerk
APPROVED AS TO FORM:
City Attorney
Director of Administrative Services
“CONSULTANT”
Sagecrest Planning and Enviromental, a
corporation
By: Amy Vasquez
Its: President
Attachments: Exhibit A – Consultant’s Proposal
DocuSign Envelope ID: 55AF0960-63F9-4B26-AE9B-633766C5AFAB
EXHIBIT A
EXHIBIT A
CONSULTANT’S PROPOSAL
[ATTACHED]
DocuSign Envelope ID: 55AF0960-63F9-4B26-AE9B-633766C5AFAB
Prepared for:
Damaris Abraham, Senior Planner
City of Lake Elsinore
130 S Main Street
Lake Elsinore, CA 92530
November 29, 2021
Evergreen Development Project
City of Lake Elsinore
Environmental Consultant Services
Amy Vazquez, President
27128 Paseo Espada, Suite 1524
San Juan Capistrano, CA 92675
www.sagecrestplanning.com
avazquez@sagecrestplanning.com
DocuSign Envelope ID: 55AF0960-63F9-4B26-AE9B-633766C5AFAB
i | Page
November 29, 2021
Damaris Abraham, Senior Planner by email to: dabraham@lake-elsinore.org
City of Lake Elsinore
130 S Main Street
Lake Elsinore, CA 92530
Subject: Proposal for an Initial Study for the Evergreen Commercial Development Project in the
City of Lake Elsinore, CA
Dear Ms. Abraham:
Sagecrest Planning+Environmental (Sagecrest) is pleased to submit this proposal for CEQA
services for the proposed Evergreen Commercial Development Project. Sagecrest understands
that the Applicant is requesting the preparation of an Initial Study to analyze the potential
environmental impacts of the proposed development of an integrated grocery-anchored
shopping center in two phases. The first phase consists of a gas station and a 4,088 sq. ft.
convenience store (requiring a CUP for the gas station use and PCN for the alcohol sales), a 3,000
sq. ft. drive thru restaurant (requiring a CUP for drive-thru use), and a 4,116 sq. ft. drive-thru
automated car wash (requiring a CUP for the car wash use). Phase 2 includes development of a
freestanding 43,050 sq. ft. grocery store (requiring a PCN for alcohol sales) and a 3,000 sq. ft.
drive thru restaurant (requiring a CUP for drive-thru use). The project will also include a
comprehensive sign program for the shopping center. The project will include two Tentative
Parcel Maps (TPM), a Commercial Design Review (CDR) application, four Conditional Use Permit
(CUP) applications, a sign program (SIGN) and two Public Convenience Necessity (PCN)
applications.
Sagecrest and its technical subconsultants will peer review applicant-provided technical studies
to address the environmental issues in Appendix G of the CEQA guidelines, as further defined in
this proposal.
Sagecrest prepares technically sound, legally defensible, and cost-effective California
Environmental Quality Act (CEQA) compliance documents for Lead Agencies in Southern
California. Sagecrest delivers high-quality professional environmental documents while meeting
schedules and budgets. Sagecrest looks forward to your favorable review of our firm’s
qualifications, scope of work, and fee. I am authorized to bind Sagecrest in a contract under the
terms and conditions prescribed by this proposal. If you require additional information, please
contact Christine Saunders directly 714-488-1529 or csaunders@sagecrestplanning.com.
Respectfully,
Amy Vazquez, President
Sagecrest Planning+Environmental
DocuSign Envelope ID: 55AF0960-63F9-4B26-AE9B-633766C5AFAB
Evergreen Commercial Development Project
City of Lake Elsinore
ii | Page
Table of Contents
QUALIFICATIONS ............................................................................................................................. 1
Services Offered .......................................................................................................................... 1
Sample Projects ........................................................................................................................... 2
Sagecrest Planning+Environmental ............................................................................................ 2
Ganddini Group ........................................................................................................................... 3
SCOPE OF WORK ............................................................................................................................. 4
Project Initiation & Project Description ...................................................................................... 4
Technical Studies ........................................................................................................................ 5
CEQA Document Preparation ..................................................................................................... 7
ESTIMATED SCHEDULE .................................................................................................................... 8
ESTIMATED BUDGET ....................................................................................................................... 9
DocuSign Envelope ID: 55AF0960-63F9-4B26-AE9B-633766C5AFAB
Evergreen Commercial Development Project
City of Lake Elsinore
1 | Page
QUALIFICATIONS
The Sagecrest environmental team is led by Christine Saunders, Director, who will be responsible
for overall project management, including document writing, supervision of technical experts,
and coordination with City staff. Amy Vazquez, President, will provide project management
support and Shay Lawrey, Environmental Planner, will provide technical support.
Christine Saunders, Director
27128 Paseo Espada, Suite 1524
San Juan Capistrano, CA 92675
714-783-1863 x 706
714-488-1529
csaunders@sagecrestplanning.com
Sagecrest provides objective environmental analysis for a wide range of projects, including
developer-initiated entitlement applications for residential, commercial, hotel, mixed-use,
industrial, or institutional uses, and public agency-initiated projects for utility (water and energy)
infrastructure, transportation projects, education facilities, public works or community services
capital improvements, General Plans, Specific Plans, and Zoning Code Amendments. Sagecrest is
qualified to prepare CEQA documents, including initial studies, exemptions, negative
declarations, mitigated negative declarations, environmental impact reports, associated
technical studies, i.e., air quality, biology, cultural resources, noise and all related notices and
filings.
Services Offered
Sagecrest prepares the following environmental documents for our clients:
• Project Management of Environmental
Review as an extension of Lead Agency
Staff
• Environmental Impact Reports (EIRs)
• Initial Studies/ Mitigated Negative
Declarations (IS/MND)
• Addenda to EIRs and IS/MNDs
• Checklists to support the use of a
previously certified EIR or previously
approved IS/MND
• Checklists to Support Categorical
Exemptions, a Class 32 Infill Exemption,
or any Streamlining Exemptions
pursuant to 15182-15183.3 of the CEQA
Guidelines
• Technical Studies in support of EIRs,
IS/MNDs, and Exemptions
• Health Risk Assessments and Noise
Analysis of the surrounding
environment’s impact on a proposed
project, not otherwise required by CEQA
• Mitigation Monitoring and Reporting
Programs
• Public Notices
• Peer Reviews of Environmental
Documents
DocuSign Envelope ID: 55AF0960-63F9-4B26-AE9B-633766C5AFAB
Evergreen Commercial Development Project
City of Lake Elsinore
2 | Page
Sample Projects
The links below provide a portfolio of projects completed under the direction of Christine
Saunders.
813 N Euclid Street Mitigated Negative Declaration – City of Santa Ana
1600 W Lincoln Avenue Mixed-Use Development Project – City of Anaheim
Alder Industrial Project Mitigated Negative Declaration – County of San Bernardino
Ayres Hotel Renaissance Specific Plan EIR Addendum – City of Rialto
Class 32 Infill Exemptions – Various Cities
Dixieline Lumber Yard Mitigated Negative Declaration – City of Riverside
Lake Street Storage Mitigated Negative Declaration – City of Lake Elsinore
Santiago Basin Saddle Repair Mitigated Negative Declaration – Orange County Water District
Smith Basin Mitigated Negative Declaration – Orange County Water District
Sagecrest has served local public agencies on development projects in communities across
Southern California in San Diego, Orange, Riverside, San Bernardino, and Los Angeles Counties
and has extensive experience as municipal agency staff. Sagecrest is uniquely positioned to
integrate the project management of the environmental review process with the Applicant, their
architect, civil engineer, technical consultants, and City staff.
Sagecrest Planning+Environmental
Christine Saunders, Director, Environmental Services
Christine Saunders has worked as an urban and environmental
planner since 2000. Saunders is responsible for overall
environmental project management, organization of technical
experts, and document writing. She focused most of her career
in the public sector managing the land use development permit
process, including compliance with CEQA and other applicable
plans, policies, programs, regulations, and laws. She has
extensive experience preparing and reviewing CEQA documents
for development and capital improvement projects. Saunders’
strength is in providing clear, concise, internally consistent,
accurate, and legally defensible CEQA documents that translate
technical jargon into a document that speaks to the non-
professional in one voice. Saunders earned a Bachelor of Arts
degree in Urban Studies with an emphasis in Public
Administration from San Diego State University.
DocuSign Envelope ID: 55AF0960-63F9-4B26-AE9B-633766C5AFAB
Evergreen Commercial Development Project
City of Lake Elsinore
3 | Page
Shay Lawrey, Environmental Planner
Ms. Lawrey is a subject matter expert in environmental planning, regulatory compliance and
permitting, and ecology. She thoroughly understands the regulatory issues associated with land
use impacts and management of sensitive natural resources. She maintains strong relationships
with State and Federal resource agencies and has a proven track record with all aspects of small
and large projects for public and private clients. Ms. Lawrey hold a Bachelor of Arts in
Environmental Studies from University of California, Santa Cruz and a Master of Arts in Biology
from Occidental College.
Sagecrest has a strong working relationship with professionals from a wide range of technical
disciplines that comprise the subconsultant team, which offers industry experts in their
respective fields to prepare and peer review technical studies.
Ganddini Group
(Air Quality, Greenhouse Gas, Toxic Air Contaminant,
Energy and Noise Impacts, Transportation Analysis)
Giancarlo Ganddini, PE, PTP
550 Parkcenter Drive, Suite 202
Santa Ana, CA 92705
Phone: (714) 795-3100 Email: giancarlo@ganddini.com
Ganddini Group, Inc. is a transportation and environmental consulting firm dedicated to helping
clients succeed through a context-sensitive and cost-effective approach to every project. The
Ganddini team consists of licensed engineers and highly qualified environmental specialists
offering services relating to transportation planning, traffic engineering, parking, noise and
vibration, air quality, greenhouse gas, and energy, with a strong emphasis in technical studies for
CEQA compliance. The firm was founded in 2018 by Giancarlo Ganddini after developing his
technical expertise and project management skills at notable local and international engineering
services firms. Drawing from the advantages observed at each company, Ganddini Group aims to
combine the professionalism and quality to be expected of a corporate firm with the swiftness
and competitive pricing of a small business. Ganddini Group has serviced over 200 projects since
its founding — a testament to the strong working relationships Ganddini’s staff developed over
previous years with a range of clients, including planners, engineers, architects, developers,
landowners, property managers, and public institutions and agencies.
DocuSign Envelope ID: 55AF0960-63F9-4B26-AE9B-633766C5AFAB
Evergreen Commercial Development Project
City of Lake Elsinore
4 | Page
SCOPE OF WORK
Sagecrest specializes in the preparation of environmental documents for discretionary projects
in compliance with the California Environmental Quality Act (CEQA). Sagecrest is prepared to
provide environmental document preparation services for the proposed Evergreen Commercial
Development Project at the southeast corner of Central Avenue and Cambern Avenue, City of
Lake Elsinore, CA (City). Sagecrest has prepared this scope of work pursuant to the CEQA and our
experience preparing environmental documents for similar projects.
Sagecrest’s work plan for the preparation of a Screencheck Draft Initial Study and peer review of
the supporting technical studies follows.
Project Initiation & Project Description
Kick-off Meeting: Upon receipt of the Notice to Proceed (NTP), the Sagecrest Project Manager
will meet with City Staff and the Applicant to review the Proposed Project and collect all available
project information, including project applications, site plans, elevations, narrative descriptions,
comment letters, and previously prepared technical studies. The Kick-Off Meeting will
accomplish the following:
• Identify the roles and responsibilities of the Sagecrest team, City staff, the Applicant, and
their architect/civil engineer;
• Define communication protocol;
• Review current project information including site plan, elevations, landscape plans, utility
plans, project applications, narrative descriptions, comment letters, and previously
prepared technical studies;
• Refine the project schedule.
Project Description: Once all relevant information is collected, Sagecrest will write a
comprehensive description for the Proposed Project, to form the basis for the analysis of the
potential impacts of the Proposed Project on the environment. The project description will detail
all phases of the project to meet the requirements of CEQA and will be based on the project
information provided by the City and the Applicant. The project description will include:
• Narrative and graphical presentation of the Proposed Project;
• Project site location and boundaries;
• Environmental setting and surrounding land uses;
• Regional and vicinity topographical maps;
• Site plan, conceptual landscape plans, and utility plans;
• Construction phasing and schedule;
• Off-site improvements;
• Operational characteristics;
• Statement of objectives and purpose;
• Responsible agencies and their potential approvals or permits required;
• Discretionary approvals by the City.
DocuSign Envelope ID: 55AF0960-63F9-4B26-AE9B-633766C5AFAB
Evergreen Commercial Development Project
City of Lake Elsinore
5 | Page
Technical Studies
Review and Comment on City-Approved Technical Studies: Sagecrest will review all
technical studies prepared by other professionals in support of the Proposed Project to confirm
consistency in the project description and that the analysis is sufficient for the purposes of CEQA.
The Applicant has prepared or will prepare the following technical studies:
• Phase I/II Environmental Site Assessment
• Geotechnical Report
• Hydrology Report
• Preliminary Water Quality Management Plan
• Cultural Resources and Paleontology Report
• Biological Resources Report
• Energy Impact Analysis
• Traffic Impact Analysis
Peer Review Applicant-Prepared Technical Studies: Sagecrest has included Ganddini
Group on our team of technical specialists who will peer review the following technical studies
to support the CEQA analysis. Sagecrest will manage and coordinate the technical work of the
subconsultants to ensure quality and consistency across all topical issues examined in the Initial
Study.
Noise Impact Analysis, Ganddini Group
Ganddini Group shall perform a peer review of the applicant-sponsored noise impact analysis for
the proposed project consisting of the following tasks:
Review Project Description and Documentation of Existing Noise Environment
• Review of the project description, project assumptions and project data to ensure that the
noise analysis is based on a project that is substantially consistent with that presented to the
City for review and to ensure that all potential impacts are identified and addressed.
• Verify that the noise study provides an adequate description of the existing conditions.
Review Construction Noise and Vibration Impacts
• Review the methodology, modeling, analysis, and any recommended mitigation related to
potential noise and vibration impacts to adjacent land uses as a result of project construction.
• Ensure that the construction and vibration analyses evaluate impacts in light of CEQA
thresholds and any applicable City, State and/or Federal regulations.
Review Transportation Noise Impacts
• Review the methodology, modeling, analysis, and any recommended mitigation for potential
noise impacts to off-site receptors due to project generated vehicle traffic.
• Review the methodology, modeling, analysis, and any recommended mitigation for potential
noise impacts to the proposed project.
DocuSign Envelope ID: 55AF0960-63F9-4B26-AE9B-633766C5AFAB
Evergreen Commercial Development Project
City of Lake Elsinore
6 | Page
• Ensure that that transportation noise analyses evaluate impacts in light of CEQA thresholds
and any applicable City, State and/or Federal regulations.
Review Operational Noise Impacts
• Review the methodology, modeling, analysis, and any recommended mitigation for potential
impacts caused by project operations.
• Ensure that the operational noise analysis evaluates impacts in light of CEQA thresholds and
any applicable City, State and/or Federal regulations.
Peer Review Memorandum
• Prepare a technical letter-report summarizing the peer review, including any deficiencies in
the study. The letter will summarize the results of the previous work tasks.
• If necessary, review a second submittal and prepare a second peer review memorandum to
confirm any comments noted in the initial peer review are adequately addressed.
Air Quality, Greenhouse Gas, Energy Impact Analysis, Ganddini Group
Ganddini Group shall perform a peer review of the applicant-sponsored air quality and
greenhouse gas impact analysis for the proposed project consisting of the following tasks:
Air Quality Impact Analysis Report Review
• Review of air quality analysis methodology, approach, and assumptions to ensure that the
technical analyses are adequate and accurate for use in the CEQA document, meet the
requirements of the SCAQMD and are in accordance with CEQA.
• Review of the project description, project assumptions and project data to ensure that the
air quality analysis is based on a project that is substantially consistent with that presented
to the City for review and to ensure that all potential impacts are identified and addressed.
• Review of the project data and site conditions to ensure that the baseline data used in the air
quality analysis is essentially unchanged since the time the study was completed and provide
confirmation that no change in site conditions is anticipated or updates required.
Greenhouse Gas Impact Analysis Review
• Review of greenhouse gas analysis methodology, approach, and assumptions to ensure that
the technical analyses are adequate for use in the CEQA document, meet the requirements
of the SCAQMD, SCAG, CARB, City of Lake Elsinore Climate Action Plan and are in accordance
with CEQA.
• Review of the project description, project assumptions and project data to ensure that the
greenhouse gas analysis is based on a project that is substantially consistent with that
presented to the City for review and to ensure that all potential impacts are identified and
addressed.
• Review of the project data and site conditions to ensure that the baseline data used in the
greenhouse gas analyses is essentially unchanged since the time the study was completed
and provide confirmation that no change in site conditions is anticipated or updates required.
DocuSign Envelope ID: 55AF0960-63F9-4B26-AE9B-633766C5AFAB
Evergreen Commercial Development Project
City of Lake Elsinore
7 | Page
Peer Review Memorandum
• Prepare a technical letter-report summarizing the peer review, including any deficiencies in
the study. The letter will summarize the results of the previous work tasks.
• If necessary, review a second submittal and prepare a second peer review memorandum to
confirm any comments noted in the initial peer review are adequately addressed.
CEQA Document Preparation
Screencheck Draft Initial Study Checklist: Sagecrest will prepare a detailed Initial Study
Checklist that meets the requirements of the CEQA Statue and Guidelines, and the City’s local
CEQA guidelines, including applicable significance thresholds. The Initial Study will assist
Sagecrest and the City in determining the appropriate level of CEQA review for the Proposed
Project (Section 15063). If impacts can be mitigated to less than significant through project design
features or mitigation measures, then a Mitigated Negative Declaration would be prepared. If
there are impacts that cannot be mitigated to less than significant, then an Environmental Impact
Report would be required. The Initial Study will use the most recent version of the CEQA
Environmental Checklist Form (based on Appendix G, updated January 2019) and will contain the
following:
• Detailed project description and location of the Project Site
• Identification of the environmental setting
• Identification of the potential environmental effects of the Proposed Project for each
topical issue, with evidence to support the analysis
• The significance criteria or threshold used to evaluate each topical issue
• The mitigation measures identified, if any, to reduce the potential impact to less than
significant
• Examination of consistency with existing zoning, plans and other applicable land use
controls.
The environmental topics outlined in the CEQA Initial Study Checklist include:
• Aesthetics
• Agriculture/Forestry Resources
• Air Quality
• Biological Resources
• Cultural Resources
• Energy
• Geology/Soils
• Greenhouse Gas Emissions
• Hazards and Hazardous Materials
• Hydrology/Water Quality
• Land Use/Planning
• Mineral Resources
• Noise
• Population/Housing
• Public Services
• Recreation
• Transportation
• Tribal Cultural Resources
• Utilities/Service Systems
• Wildfire
• Mandatory Findings of Significance
DocuSign Envelope ID: 55AF0960-63F9-4B26-AE9B-633766C5AFAB
Evergreen Commercial Development Project
City of Lake Elsinore
9 | Page
ESTIMATED BUDGET
TASK ESTIMATED FEE
Kick-Off Meeting $1,000
Project Description $2,000
SUBTOTAL $3,000
Review and Comment on Technical Studies $1,500
AQ, GHG, Noise Impact Analysis Peer Review, Ganddini Group $7,600
SUBTOTAL $9,100
Screencheck Draft Initial Study Checklist $17,000
SUBTOTAL $17,000
TOTAL $29,100
DIRECT/REIMBURSABLE EXPENSES ESTIMATED COST
Printed Copies of IS $750
Public Notification Package $500
Newspaper Advertisement TBD
Notice of Intent County Clerk Recorder $50
Notice of Determination County Clerk Recorder $50
Department of Fish and Wildlife Filing Fee (2021) $2,480.25
Postage and Certified Mail Current Mailing
Rates
Mileage Current IRS Rate
Reimbursable expenses incurred related to a specific project would be billed at actual costs plus
10% and include, but are not limited to, reprographics, postage, certified mailings, office supplies
such as Compact Discs for environmental documents, and CEQA filing fees. Mileage will be billed
at the current IRS reimbursement rate.
Sagecrest and Ganddini Group will perform consulting services based on the following
breakdown of classification of hourly rates for key personnel, including subcontractors, as
identified below. Contract change order costs will be billed on a time and materials basis at the
rates noted below. Contract change orders for work to be completed by subconsultants will be
prepared by the appropriate subconsultant.
DocuSign Envelope ID: 55AF0960-63F9-4B26-AE9B-633766C5AFAB
Evergreen Commercial Development Project
City of Lake Elsinore
9 | Page
ESTIMATED BUDGET
TASK ESTIMATED FEE
Kick-Off Meeting $1,000
Project Description $2,000
SUBTOTAL $3,000
Review and Comment on Technical Studies $1,500
AQ, GHG, Noise Impact Analysis Peer Review, Ganddini Group $7,600
SUBTOTAL $9,100
Screencheck Draft Initial Study Checklist $17,000
SUBTOTAL $17,000
TOTAL $29,100
DIRECT/REIMBURSABLE EXPENSES ESTIMATED COST
Printed Copies of IS $750
Public Notification Package $500
Newspaper Advertisement TBD
Notice of Intent County Clerk Recorder $50
Notice of Determination County Clerk Recorder $50
Department of Fish and Wildlife Filing Fee (2021) $2,480.25
Postage and Certified Mail Current Mailing
Rates
Mileage Current IRS Rate
Reimbursable expenses incurred related to a specific project would be billed at actual costs plus
10% and include, but are not limited to, reprographics, postage, certified mailings, office supplies
such as Compact Discs for environmental documents, and CEQA filing fees. Mileage will be billed
at the current IRS reimbursement rate.
Sagecrest and Ganddini Group will perform consulting services based on the following
breakdown of classification of hourly rates for key personnel, including subcontractors, as
identified below. Contract change order costs will be billed on a time and materials basis at the
rates noted below. Contract change orders for work to be completed by subconsultants will be
prepared by the appropriate subconsultant.
DocuSign Envelope ID: 55AF0960-63F9-4B26-AE9B-633766C5AFAB
Evergreen Commercial Development Project
City of Lake Elsinore
10 | Page
Sagecrest Planning+Environmental Fee Schedule
CLASSIFICATION HOURLY RATE
President $220.00
Director $200.00
Senior Environmental Planner $160.00
Associate Environmental Planner $140.00
Assistant Environmental Planner $120.00
Administrative Support-Technical Editor $100.00
Ganddini Group Fee Schedule
CLASSIFICATION HOURLY RATE
Principal $165.00
Senior Associate $130.00
Associate $100.00
Junior Associate $75.00
Senior Technician $55.00
Technician $40.00
Administrative Assistant $40.00
DocuSign Envelope ID: 55AF0960-63F9-4B26-AE9B-633766C5AFAB