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Home My WebLink AboutItem No. 11 Purchase of Concession Trailer & Equipment for RV ParkCity Council Agenda Report City of Lake Elsinore 130 South Main Street Lake Elsinore, CA 92530 www.lake-elsinore.org File Number: ID# 17-357 Agenda Date: 9/26/2017 Status: PassedVersion: 1 File Type: Council Consent Calendar In Control: City Council / Successor Agency Agenda Number: 11) Purchase of Concession Trailer and Equipment for RV Park Authorize the City Manager to Execute a Purchase Order in the amount of $77,223.00 plus applicable taxes and delivery costs for an equipped concession trailer from Russell Concessions. Page 1 City of Lake Elsinore Printed on 6/28/2022 REPORT TO CITY COUNCIL To:Honorable Mayor and Members of the City Council From:Grant Yates, City Manager Prepared by:Jason Simpson, Assistant City Manager Date:September 26,2017 Subject:Purchase of Concession Trailer and Equipment for the RV Park Recommendation Authorize the City Manager to Execute a Purchase Order in the amount of $77,223 plus applicable taxes and delivery costs for an equipped concession trailer from Russell Concessions and find that based on the immediate availability of this unique trailer it is not in the City’s best interest to go out to bid. Background Staff has researched several companies offering concession trailers,mobile kitchens,modular trailers, and custom buildings to capitalize on providing a food concession and equipment with providing unique camping experiences and incorporating these experiences into the design and construction of the RV Park Project. For example, the Vintage Airstream Trailer market is a popular and hot camping niche for the recreational vehicle and camping world. The concept of a vintage trailer village within the RV Park is divergent, exciting and will distance the RV Park from other campgrounds. Industry professionals have also confirmed to support the unique amenities being incorporated in other parts of the property, and to assist in making the RV Park a destination that on-site, hot prepared or prepackaged food, as well as an offering of beverages is necessary and will attract visitors and local residents. The demand for the availability of a food concession with the camping experience in a not so rugged setting can be a park amenity and simultaneously, work creating the site as a destination. Discussion With gas prices up, food prices up, and costs in general seems to be out of control, it makes sense to consider concession trailers or catering businesses. Staff believes at this time it is going to be a great year for the concession & catering businesses because of higher fuel prices and higher lodging prices will drive people to stay closer to home this year. People will forego annual vacations & costly travel due to these economic reasons and will seek local and regional entertainment options. In addition, customers will attend more local fairs,food and wine Concession Equipped Trailers September 26, 2017 Page 2 venues, festivals, rodeos, car shows, boat shows, & outdoor events. Hungry patrons may skimp on shopping, games, rides, etc...Nevertheless, they will always eat & drink. One-off trailer customization is available but very expensive and may not be cost effective. Therefore, staff requests this purchase be sole source to Russell Concessions since they have an available disaster recovery/response trailer in inventory with a fully functioning kitchen (specific details are attached). To hire an architect with the engineering requirements to meet County Health specifications, would be costly and run between $175,000 to over $400,000, so a turnkey trailer that meets all health requirements (with equipment installed) that can have a simple façade construction would be about 50% less and save considerable time. For these reasons, staff requests that the City Council find that it is not in the City’s best interest to go out to bid and authorize the City Manager execute a Purchase Order in the amount of $77,223 plus applicable taxes and delivery costs for an equipped concession trailer from Russell Concessions. Staff has included renderings as an attachment to give an idea of how this will be incorporated into the RV Park. Fiscal Impact RV Park Project (CIP PROJECT #Z40007) is included in the Fiscal Year 17/18 – 2022/23 Capital Improvement Plan (CIP) budget. Exhibits A – Concession Trailer details B – Renderings and Site Plan 8.5’ x 30’ Mobile Kitchen / Disaster Relief Unit Concession Trailer Equipment 8.5 x 30 concession trailer x 7'6″ Inside Height (8.5 x 33.5 with tongue) White in Color 2 x 100# Propane Cylinder with Mount 13,000 Watt Generator with Honda Engine Electric Brakes Triple Axle 2 x 15,000 BTU Roof Air Conditioner “Coleman” Color Coded 12 Volt Dot Lighting 7 Way Plug for 12 Volt System Dot Approved Safety Chains Heavy Duty Tongue Jack Easy Lube Grease Fittings on Axles 18000 lb Suspension Vinyl Flooring Heavy Duty Anti‐Fatigue Mat Package 100 Amp Breaker Box with 110 / 220 Service 25′ Heavy Duty Lead Line Multiple Electrical Outlets x 10Duplex Fiberglass Fully Wipeable Wall Tank‐less Propane Hot‐Water Heater 18 Ft. Commercial Stainless Steel Ventilation Hood System “Larkin” 2 x Grease Extraction Fans “Larkin” 1 x Make‐Up Air System "Larkin" Fire Suppression System “Amerex” Commercial Backsplash Behind Hood System 3 Compartment Sink Assembly NSF with Left & Right Drainboards 1 Hand‐wash Sink Freshwater / City‐water Fill 75 Gallon Freshwater Tank 115 Gallon Wastewater Tank Dump Valve (5) Fluorescent light 2 x Heavy Duty Flush Mount Flood Lights 12 Volt Light New Sureflo on demand Water Pump Stainless Steel Counters ‐ 19' in Total Full Vinyl Sliding Concession Windows with Removable Screens 2 flush mount concession windows 36″ x 72″ 1 flush mount concession entry door 36″ Wide Air Screen Above Entry Door Exterior Flip‐Up Counters 1 Brand New 48 CU Ft “Arctic Air” Double Door Commercial Refrigerator 1 Brand New 23 CU Ft “Arctic Air” Freezer Brand New Proofing Cabinet / Warmer Brand New “American Range” Propane Convection Oven Brand New 4 Well Propane Steam Table "Custom Stainless" Brand New 36 inch Propane Flattop Griddle “Castle” with S.S. Stand Brand New 36 inch Propane Char‐Grill "Castle" on S.S. Stand Brand New Floor Model 40lb Propane two basket Deep fryer “American Range” Brand New 6 Burner Stove / Oven Propane Gas “American Range” Brand New 20 Gallon Propane Tilting Kettle "Fuxion" Units: 1.) Our trailer frame is 100% STEEL. We cut no corners with purling. Purling itself is a much cheaper & weaker way of building a unit that cost about 60% less than Steel. Steel prices are constantly on the move up due to the amount of steel the United States exports to other countries. It would be easy for us to take the cheaper way out and use Purling to build our units rather than Steel. If you have walked into a unit made out of purling and then walk into one of our units after minutes you will experience a big difference. Purling becomes weak over time causing flexing, bowing of walls, and an overall weaker frame. This can cost you time & money down the road. 2.) Roof Bows: Take a look at our pictures of our units and look at the competitors trailers who use roof bows. The difference speaks for itself. Hardly a week go es by that we do not have a customer bring a trailer in for us to repair due to a weak, droopy roof. Roof Bows simply do not have the strength to support heavy exhaust hoods, fans, air conditioners, roof‐top signage, etc. Our roofs are again framed out in steel ‐ not aluminum, purling, or any wood framing. Quite simply our trailers have a more professional look than trailer that has ro of bows. For instance if you decided sometime in the future to add a roof mounted sign ‐ you would have to strengthen a unit that uses roof bows before ever adding the sign. Go to your next state or county fair and notice how many units with roof‐top signage have roof bows ‐ Almost None! Why? They can't hold it. 3.) FRP ‐ Fiberglass Reinforced Panels Vs. Vinyl Walls sometime known as Kemlite, Marlite, etc. : FRP cost almost triple what a vinyl plyboard panels do. FRP is approved nationwide & worldwide by health departments, fire departments, hospitals, building inspectors, etc. It is a far superior product than what is installed in most concession trailers & mobile Kitchens. Many manufacturers and customizers will tell you the vinyl plyboard panel is just as good as FRP. Nothing is as good as FRP....go to your local building supply store & compare for yourself. FRP is scratch resistant, offers an insulating quality, is simply cleaned, & will be there long after vinly plyboard panels have been replaced time & time again. 4.) We are not a big fancy operation; we are a family run & operated business that has been in the concession business for more than 30 years. We are 100% American people building a 100% American Product. We believe that you will see why many of the largest chain restaurants choose our company to do business with over others. You will see why many of the largest contruction, oil field, catering companies, universities, & municipalities choose Coastal Concessions & Mobile Kitchens, Inc. Come experience the difference for yourself! Concession Trailer Site Location Aerial View Existing Bait and Tackle shop with deck (green border) To be constructed with deck (red border) Where the concession trailer will go (yellow border) East View of Bait & Tackle (and Concession) Northeast View of Bait & Tackle (left) (and Concession Trailer area ‐ right) Where the concession trailer will go (yellow border)