HomeMy WebLinkAboutItem No. 11 Bluespace Interiors Purchase PW Office Building Z20023City Council Agenda Report
City of Lake Elsinore 130 South Main Street
Lake Elsinore, CA 92530
www.lake-elsinore.org
File Number: ID# 22-140
Agenda Date: 4/12/2022 Status: Approval FinalVersion: 1
File Type: Council Consent
Calendar
In Control: City Council / Successor Agency
Agenda Number: 11)
Authorize the purchase expenditure with Bluespace Interiors for additional Office Furniture for
the Public Work’s Office Building Project (CIP Project #Z20023)
Approve and authorize the City Manager to execute a Purchase Order with Bluespace Interiors in the
amount of $44,124.31.
Page 1 City of Lake Elsinore Printed on 4/8/2022
REPORT TO CITY COUNCIL
To: Honorable Mayor and Members of the City Council
From: Jason Simpson, City Manager
Prepared by: Rick De Santiago, Public Works Manager
Date: April 12, 2022
Subject: Authorize the purchase expenditure with Bluespace Interiors for additional
Office Furniture for the Public Work’s Office Building Project (CIP Project
#Z20023)
Recommendation
Approve and authorize the City Manager to execute a Purchase Order with Bluespace Interiors
for $44,124.31.
Background
On August 24, 2021, authorization was provided for an initial purchase to design and furnish the
Public Work’s Office Building with interior furnishing from Bluespace Interiors. In November the
building was completed and the office was outfitted with the purchased furnishings. Since moving
into the building and performing daily operations the need for additional furnishing has been
identified.
Discussion
The purchase of additional office furniture and workstations for the Public Works Office Building
is needed to completely satisfy administrative demands. The additional office furnishings include
3 work stations, a large conference table, 4 chairs, lateral filing, and overhead cabinets, a large
plan check island with below storage, and two more read room tables.
The additional furnishings will satisfy all of the interior office furnishing requirements for the
building. The pricing on these items has been negotiated for purchase price reductions consistent
with the original prices provided by Bluespace Interiors. In addition, this purchase is based on the
matching design and functionality of the furnishings offered in the initial office furnishing purchase.
For these reasons, it is difficult to obtain an apples-to-apples bid, and it is difficult to adhere to
standard purchasing processes and support the furnishing requirement efforts of the office
building. Therefore, staff has initiated sole-source procurement for these furnishings.
Wavier of Competitive Bidding Procedures
Under Section 3.08.070(G) of the Municipal Code, the City Council has the discretion to waive
the competitive bidding requirement that would otherwise be utilized for this purchase. With the
benefits outlined above and the fact that these furnishings are available to match the building only
Additional Office Furniture Bluespace Interiors
April 12, 2022
Page 2 of 2
Page 2 of 2
through a custom design fabrication, staff recommends that the City Council waive the competitive
bidding according to Municipal Code Section 3.08.070(G) and allow the City Manager to purchase
directly with Bluespace Interiors as outlined in this agenda report.
Fiscal Impact
Public Work’s Office Building Project (CIP Project #Z20023) is included in the Fiscal Year 21/22-
25/26 Capital Improvement Plan (CIP) budget.
Exhibits
A – Bluespace Interiors quote dated 3/22/22
1st & 2nd Floor Add On Furniture
23303 La Palma Ave.Yorba Linda CA 92887
714-585-6642
FurnitureQuota onbluespace interiors
PW Add on 1-2 FL kg 3.22.2022.visual.sp4
Karina Guevara
Carla Khalil
City of Lake Elsinore
522 Poe St.
Lake Elsinore CA
(951) 674-5170 x364
ckhalil@lake-elsinore.org
Page 1 of 73/22/2022
4:07:00PM
Jeannette Barber
Q152108
Part DescriptionQty
Prepared For:Quote Date:
Extended Sell
Prep. By:Quote #
Sold By:
Line#Sell
Valid Thru:Time:4/19/2022
1st fl Office 1
3" Single Post Leg, Silver2 $85.14 $170.281
~Leg Upgrade Silver Leg (Standard)
Supporting Box/Box/File, with Toe Kick, 24x16x281 $460.89 $460.892
(MID)Chassis Color Midnight
(MID)Door/Drawer Fronts Color Midnight
TRAINING TABLE, CURVED CORNER 48x48x24, TOP ONLY1 $251.49 $251.493
(MWT)Top Color Majestic White
(MWT)Top Edge Color Majestic White
Wall Mount Overhead w/Laminate Hinged Doors 14.75x36x18.51 $612.07 $612.074
...Top Color Skipped Option
~Face Lock Option No Lock
APTSKLTX24Tasklight Option Tasklight
Fundamentals LX, 2 Leg Base, 24" Flat Feet, For 34-39"W Wksf, C9
Compliant
1 $675.46 $675.465
-PSSwitch Selection Programmable Switch
-SBase Color Choice Silver
~MEMS Anti Collision Upgrade No Selection
TRAINING TABLE, RECTANGULAR, TOP ONLY1 $172.22 $172.226
(MWT)Top Color Majestic White
(MWT)Top Edge Color Majestic White
MMGR234B_1Grommet Options-Worksurfaces1 WS Grommet, 2-3/4"
2Grommet Option Location Grommet Rear, Center
MMGR234BGrommet Color Selection Black Standard Grommet
$2,342.41Sub Total Sell
1st fl Ready Room
52" Daisy Chain Electrical Cable2 $119.38 $238.767
Flip Top Base (Silver) w/Casters, 20" Depth, (2) Legs2 $586.14 $1,172.288
Rectangular Power Grommet (1 pwr, 2 USB, 108" cord), Black2 $236.80 $473.609
...Cutout Location Option Skipped Option
TRAINING TABLE, RECTANGULAR, TOP ONLY2 $166.35 $332.7010
(GRY)Top Color Grey
PW Add on 1-2 FL kg 3.22.2022.visual.sp4
Karina Guevara
Carla Khalil
City of Lake Elsinore
522 Poe St.
Lake Elsinore CA
(951) 674-5170 x364
ckhalil@lake-elsinore.org
Page 2 of 73/22/2022
4:07:04PM
Jeannette Barber
Q152108
Part DescriptionQty
Prepared For:Quote Date:
Extended Sell
Prep. By:Quote #
Sold By:
Line#Sell
Valid Thru:Time:4/19/2022
(GRY)Top Edge Color Grey
MMGR234B_1Grommet Options-Worksurfaces1 WS Grommet, 2-3/4"
2Grommet Option Location Grommet Rear, Center
MMGR234SGrommet Color Selection Silver Grommet upgrade
$2,217.34Sub Total Sell
2nd Floor Offices 1&2
20x13x28 T-Leg1 $83.18 $83.1811
(MID)Support Color Midnight
Rectangular Top Worksurface 24x361 $129.16 $129.1612
(GRY)Top Color Grey
(GRY)Top Edge Color Grey
Hutch Tackboard, 34X191 $242.19 $242.1913
2967Tackboard Fabric Option Underground
010Underground Fabric Colors Champagne
Hutch Tackboard, 64X191 $398.26 $398.2614
2967Tackboard Fabric Option Underground
010Underground Fabric Colors Champagne
Wall Mount Overhead w/Laminate Hinged Doors 14.75x30x18.51 $481.43 $481.4315
(MID)Top Color Midnight
(MID)Top Edge Color Midnight
(MID)Door/Drawer Fronts Color Midnight
(MID)Chassis Color Midnight
~Face Lock Option No Lock
~Tasklight Option No Tasklight
Wall Mount Overhead w/Laminate Hinged Doors 14.75x36x18.51 $494.64 $494.6416
(MID)Top Color Midnight
(MID)Top Edge Color Midnight
(MID)Door/Drawer Fronts Color Midnight
(MID)Chassis Color Midnight
~Face Lock Option No Lock
~Tasklight Option No Tasklight
Wall Mount Overhead w/Laminate Hinged Doors 14.75x36x18.51 $494.64 $494.6417
(MID)Top Color Midnight
(MID)Top Edge Color Midnight
(MID)Door/Drawer Fronts Color Midnight
(MID)Chassis Color Midnight
PW Add on 1-2 FL kg 3.22.2022.visual.sp4
Karina Guevara
Carla Khalil
City of Lake Elsinore
522 Poe St.
Lake Elsinore CA
(951) 674-5170 x364
ckhalil@lake-elsinore.org
Page 3 of 73/22/2022
4:07:04PM
Jeannette Barber
Q152108
Part DescriptionQty
Prepared For:Quote Date:
Extended Sell
Prep. By:Quote #
Sold By:
Line#Sell
Valid Thru:Time:4/19/2022
~Face Lock Option No Lock
~Tasklight Option No Tasklight
Wall Mount Overhead w/Laminate Hinged Doors 14.75x42x18.53 $568.03 $1,704.0918
(MID)Top Color Midnight
(MID)Top Edge Color Midnight
(MID)Door/Drawer Fronts Color Midnight
(MID)Chassis Color Midnight
~Door Lock Option No Selection of Option
~Tasklight Option No Tasklight
Wall Mount Overhead w/Laminate Hinged Doors 14.75x48x18.54 $585.64 $2,342.5619
(MID)Top Color Midnight
(MID)Top Edge Color Midnight
(MID)Door/Drawer Fronts Color Midnight
(MID)Chassis Color Midnight
~Door Lock Option No Selection of Option
~Tasklight Option No Tasklight
Wall Mount Overhead w/Laminate Hinged Doors 14.75x48x18.51 $585.64 $585.6420
(MID)Top Color Midnight
(MID)Top Edge Color Midnight
(MID)Door/Drawer Fronts Color Midnight
(MID)Chassis Color Midnight
~Door Lock Option No Selection of Option
~Tasklight Option No Tasklight
$6,955.79Sub Total Sell
Chris's Office
Adjustable Height Electrical 22" Base Silver, Fits 48"-72"W Top1 $849.35 $849.3521
RO031622ISPECIAL #
Mobile Pedestal w/ Casters- Box/Box/File, Lock 19x16x27 5/81 $596.90 $596.9022
TOP/EDGETop Color (MID) Midnight
MM H3SThree Drawer Handle Selection Crscnt- Rnd Contour Silver (3)
CHASSISPedestal Lock Option (MID) Midnight
MMFFLFULL FACE LOCK
Single Storage Cabinet, Left Door, Lock 20x16x651 $655.12 $655.1223
(MID)Top Color Midnight
(MID)Top Edge Color Midnight
(MID)Door/Drawer Fronts Color Midnight
(MID)Chassis Color Midnight
PW Add on 1-2 FL kg 3.22.2022.visual.sp4
Karina Guevara
Carla Khalil
City of Lake Elsinore
522 Poe St.
Lake Elsinore CA
(951) 674-5170 x364
ckhalil@lake-elsinore.org
Page 4 of 73/22/2022
4:07:04PM
Jeannette Barber
Q152108
Part DescriptionQty
Prepared For:Quote Date:
Extended Sell
Prep. By:Quote #
Sold By:
Line#Sell
Valid Thru:Time:4/19/2022
MM H3SCabinet Door Handle Selection Crscnt- Rnd Contour Silver (1)
Wall Mount Overhead w/Laminate Hinged Doors 14.75x48x18.51 $585.64 $585.6424
(MID)Top Color Midnight
(MID)Top Edge Color Midnight
(MID)Door/Drawer Fronts Color Midnight
(MID)Chassis Color Midnight
~Door Lock Option No Selection of Option
~Tasklight Option No Tasklight
Height Adj Desk Shell, Full Mod, 30"Dx60"Wx29"H1 $1,486.37 $1,486.3725
WS TO BE INSTALLED ON SPL
BASE,6" INSET 4" SUP SHELF
BLACK GROMMETS
(MWT)Top Color Majestic White
(MWT)Top Edge Color Majestic White
(MID)Chassis Color Midnight
RO031622ISPECIAL #
Credenza, 36" Lateral File Pedestal, Left 24x721 $972.65 $972.6526
(MWT)Top Color Majestic White
(MWT)Top Edge Color Majestic White
(MID)Door/Drawer Fronts Color Midnight
(MID)Chassis Color Midnight
MM H3STwo Lateral Drawer Handle
Selection
Crscnt- Rnd Contour Silver (2)
(RGTM)Grommet Option Right Top Grommet & Modesty
Grommet colorGrommet Color Selection TBD
~Keyboard Options No Selection of Option
$5,146.03Sub Total Sell
Conference room 2nd fl
Table, Round, 96" Diameter 2 PC1 $1,284.30 $1,284.3027
(MWT)Top Color Majestic White
(MWT)Top Edge Color Majestic White
RO031422DSPECIAL ROUND TOP
72"D X 72"W X 28"H Flat Panel X-BASE W/SUPPORTING TOP1 $709.43 $709.4328
SUPPORT TOP52"D X 52"W X 3/4" THICK
(MWT)Base Color Majestic White
RO031422DSPECIAL
Cortina - Mid-Back, Swivel-Tilt Control, A8 Height Adj. Silver Arms4 $529.71 $2,118.8429
L4Fabric Grade Selection Top Grain - Leather/Vinyl
PW Add on 1-2 FL kg 3.22.2022.visual.sp4
Karina Guevara
Carla Khalil
City of Lake Elsinore
522 Poe St.
Lake Elsinore CA
(951) 674-5170 x364
ckhalil@lake-elsinore.org
Page 5 of 73/22/2022
4:07:04PM
Jeannette Barber
Q152108
Part DescriptionQty
Prepared For:Quote Date:
Extended Sell
Prep. By:Quote #
Sold By:
Line#Sell
Valid Thru:Time:4/19/2022
L4BALTICL4 Sierra Leather Colors Baltic
BA19PBase Selection BA19P 27" Aluminum Base - Polished (C7 Chrome
Accented Hoodless Casters Standard)
C7Casters Selection C7 Chrome-Accented Casters
~Optional Bolt to Replace Knob
on Control
Standard Knob / Hand Wheel
~CAL TB 133 Fire Barrier No Cal TB 133 (standard upholstery)
$4,112.57Sub Total Sell
Daniel's Office
Adjustable Height Electrical 22" Base Silver, Fits 48"-72"W Top1 $849.35 $849.3530
RO031622ISPECIAL #
Mobile Pedestal w/ Casters- Box/Box/File, Lock 19x16x27 5/81 $596.90 $596.9031
TOP/EDGETop Color (MID) Midnight
MM H3SThree Drawer Handle Selection Crscnt- Rnd Contour Silver (3)
DOOR/CHASSISPedestal Lock Option (MID) Midnight
MMFFLFULL FACE LOCK
Single Storage Cabinet, Right Door, Lock 20x16x651 $655.12 $655.1232
(MID)Top Color Midnight
(MID)Top Edge Color Midnight
(MID)Door/Drawer Fronts Color Midnight
(MID)Chassis Color Midnight
MM H3SCabinet Door Handle Selection Crscnt- Rnd Contour Silver (1)
Wall Mount Overhead w/Laminate Hinged Doors 14.75x48x18.51 $585.64 $585.6433
(MID)Top Color Midnight
(MID)Top Edge Color Midnight
(MID)Door/Drawer Fronts Color Midnight
(MID)Chassis Color Midnight
~Door Lock Option No Selection of Option
~Tasklight Option No Tasklight
Height Adj Desk Shell, Full Mod, 30"Dx60"Wx29"H1 $1,486.37 $1,486.3734
WS TO BE INSTALLED ON SPL
BASE,6" INSET 4" SUP SHELF
BLACK GROMMETS
(MWT)Top Color Majestic White
(MWT)Top Edge Color Majestic White
(MID)Chassis Color Midnight
RO031622ISPECIAL #
Credenza, 36" Lateral File Pedestal, Right 24x721 $972.65 $972.6535
(MWT)Top Color Majestic White
PW Add on 1-2 FL kg 3.22.2022.visual.sp4
Karina Guevara
Carla Khalil
City of Lake Elsinore
522 Poe St.
Lake Elsinore CA
(951) 674-5170 x364
ckhalil@lake-elsinore.org
Page 6 of 73/22/2022
4:07:04PM
Jeannette Barber
Q152108
Part DescriptionQty
Prepared For:Quote Date:
Extended Sell
Prep. By:Quote #
Sold By:
Line#Sell
Valid Thru:Time:4/19/2022
(MWT)Top Edge Color Majestic White
(MID)Door/Drawer Fronts Color Midnight
(MID)Chassis Color Midnight
MM H3STwo Lateral Drawer Handle
Selection
Crscnt- Rnd Contour Silver (2)
(LGTM)Grommet Option Left Top Grommet & Modesty
GROMMETGrommet Color Selection TBD
~Keyboard Options No Selection of Option
$5,146.03Sub Total Sell
Francisco's Office
Wardrobe Cabinet 2-Doors 1-Fix Sh & CoatRack, Lock/Hdls 24x36x721 $1,180.58 $1,180.5836
(MID)Top Color Midnight
(MID)Top Edge Color Midnight
(MID)Chassis Color Midnight
MM H3BDrawer Handles Crescent Black (2)
RO031422DSPECIAL NUMBER
Credenza w/ Right Lateral File, 24x721 $1,123.34 $1,123.3437
(MWT)Top Color Majestic White
(MWT)Top Edge Color Majestic White
(MID)Door/Drawer Fronts Color Midnight
(MID)Chassis Color Midnight
SLUndertop Trim Color Selection Silver
(PB)Base Type Plinth Base
PLINTH BASEPlinth Base Color Option TBD
MM H3BDrawer Handles Crescent Black (2)
NAGR3SCanyon Grommet Color Option Grommet w/Brush, Silver, Center Top & Modesty (2)
$2,303.92Sub Total Sell
Printer/Copier
18"D x36"W x41"H STORAGE CABINET2 $826.35 $1,652.7038
FINISHTop Color TBD
HANDLESDoor Handle Selection TBD
FACE LOCK/2 ADJ SHELVES
RO031622ISPECIAL #
TRAINING TABLE, RECTANGULAR, TOP ONLY1 $250.50 $250.5039
(MWT)Top Color Majestic White
(MWT)Top Edge Color Majestic White
~Grommet Options-WorksurfacesNo Selection of Option
FIELD INSTALLOVER (2) MCST3641-18D
RO031622ISPECIAL #
PW Add on 1-2 FL kg 3.22.2022.visual.sp4
Karina Guevara
Carla Khalil
City of Lake Elsinore
522 Poe St.
Lake Elsinore CA
(951) 674-5170 x364
ckhalil@lake-elsinore.org
Page 7 of 73/22/2022
4:07:04PM
Jeannette Barber
Q152108
Part DescriptionQty
Prepared For:Quote Date:
Extended Sell
Prep. By:Quote #
Sold By:
Line#Sell
Valid Thru:Time:4/19/2022
$1,903.20Sub Total Sell
Rick's Office
Wardrobe Cabinet 2-Doors 1-Fix Sh & CoatRack, Lock/Hdls 24x36x721 $1,180.58 $1,180.5840
(MID)Top Color Midnight
(MID)Top Edge Color Midnight
(MID)Chassis Color Midnight
MM H3BDrawer Handles Crescent Black (2)
SP RO031422DSPECIAL
$1,180.58Sub Total Sell
Assembly/Set in Place/Removal of Debris $9,200.00 $9,200.00
Freight from Workrite $72.00 $72.00
Sales Tax, 8.750%$3,544.44 $3,544.44
Total Sell:$44,124.31
There are NO refunds, returns, cancellations or exchange privileges on Special Orders. All orders over $7,500.00
require a 50% deposit. Balance due is subject to normal payment terms and based on approved credit. Please review
all specifications carefully before ordering and initial each page of this quotation. Some orders may require additional
time due to production schedules and may exceed the time quoted. bluespace interiors cannot guarantee delivery
from manufacturers by a certain date. A quoted date is an estimate and not a condition of sale. Installation and
delivery to be performed during normal business hours unless otherwise quoted. Inside delivery and set up requires
the receiving area to be prepared for the furniture installation. It is Customer’s responsibility that the site be clean and
free of debris prior to installation. An additional charge will be incurred if the area is not ready for delivery. Delays
caused by the customer requiring storage will be billed at the current monthly pallet rate. In the event bluespace
interiors’ personnel remove or assist in removing existing furniture or equipment not provided in this proposal,
Customer shall pay for this Service at the current rate and be separately invoiced. The decision to repair or replace
any damaged or defective merchandise will be made by bluespace interiors and or the manufacturer. A late charge of
1.5% per month will be assessed on delinquent balances. In the event of any default in payment, purchaser shall pay
all attorney fees and/or other collection costs equal to 25% of the remaining balance, which the parties agree are
reasonable, whether or not litigation is initiated.
Acceptance of this proposal indicates acceptance of the above terms and conditions.
Approved by: Name_______________________________ Title_____________
Date: ________________