HomeMy WebLinkAboutItem No. 18 - Application Homeland Security Grant ProgramCity Council Agenda Report
City of Lake Elsinore 130 South Main Street
Lake Elsinore, CA 92530
www.lake-elsinore.org
File Number: ID# 21-438
Agenda Date: 12/14/2021 Status: Approval FinalVersion: 1
File Type: Council Consent
Calendar
In Control: City Council / Successor Agency
Agenda Number: 18)
Approve the Application and Authorized Acceptance of the Homeland Security Grant Program
(SHSGP-22) for the Fiscal year 2021-2022
1.Approve an application and authorize the acceptance of the Emergency Services Grant for the
Homeland Security Grant Program (SHSGP-22); and
2.Adopt A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKE ELSINORE,
CALIFORNIA, AUTHORIZING DESIGNATED CITY EMPLOYEES TO TAKE ACTION NECESSARY
FOR OBTAINING FINANCIAL ASSISTANCE FROM THE FEDERAL GOVERNMENT,
DEPARTMENT OF HOMELAND SECURITY GRANT PROGRAM (SHSGP-22) FOR FISCAL YEAR
2021-2022.
Page 1 City of Lake Elsinore Printed on 12/14/2021
REPORT TO CITY COUNCIL
To: Honorable Mayor and Members of the City Council
From: Jason Simpson, City Manager
Prepared by: Rick De Santiago, Public Works Manager
Date: December 14, 2021
Subject: Approve the Application and Authorized Acceptance of the Homeland Security
Grant Program (SHSGP-22) for the Fiscal Year 2021 - 2022
Recommendations
Approve Application and Authorize acceptance of the Emergency Services Grant for the
Homeland Security Grant Program (SHSGP-22); and,
adopt A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKE ELSINORE,
CALIFORNIA, AUTHORIZING DESIGNATED CITY EMPLOYEES TO TAKE ACTION
NECESSARY FOR OBTAINING FINANCIAL ASSISTANCE FROM THE FEDERAL
GOVERNMENT, DEPARTMENT OF HOMELAND SECURIT Y GRANT PROGRAM (SHSGP-
22) FOR THE FISCAL YEAR 2021-2022
Background
An invitation to apply for the FY 2021-2022 Homeland Security Grant Program (SHSGP-22)
was accepted on behalf of the City by the Public Works Department ; the award amount will be
disclosed on approval of the application. This grant is 100% full reimbursement for Emergency
Services preparedness training supplies and equipment. Upon notification from Cal-OES of
the grant approval and receipt of the award letter , the City will then be required to commence
the purchasing process for the grant.
Discussion
The Public Works Department will use these grant funds to sustain the Emergency Services
capabilities, address emergent threats, and enhance community resilience with training
programs such as CERT (Community Emergency Respons e Team). This grant will offset the
cost for Emergency Services Training supplies, CERT class materials , and training equipment
to better prepare residents in our community.
Fiscal Impact
Sufficient funds have been budgeted in the Emergency Services Fiscal Year 2021-2022
Adopted Budget with revenue offsetting all proposed expenditures.
Homeland Security Grant Program
December 14, 2021
Page 2 of 2
Exhibits
A – Resolution
B – Designation of Applicant’s Agent Resolution
C – Grant Application
RESOLUTION NO. 2021-___
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKE ELSINORE,
CALIFORNIA, AUTHORIZING DESIGNATED CITY EMPLOYEES TO TAKE ACTION
NECESSARY FOR OBTAINING FINANCIAL ASSISTANCE FROM THE UNITED
STATES (U.S.) DEPARTMENT OF HOMELAND SECURITY, HOMELAND
SECURITY GRANT PROGRAM (HSGP-22) FOR FISCAL YEAR 2021/2022
Whereas, City of Lake Elsinore (City) has filed an application for FY 2021/2022 HSGP-22; and,
Whereas, the key focus and requirement of the HSGP-22 grant is to prevent, respond to, and
recover from acts of terrorism, and to prepare for the threats and hazards that pose the greatest
risk to the security of the City; and,
Whereas, upon acceptance and award of the HSGP-22 grant, the Public Works Department will
Obtain quotes for training supplies & training equipment that will enhance and support the
Emergency Services capabilities to address emergent threats and enhance community resilience
with training.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LAKE ELSINORE DOES HEREBY
RESOLVE, DETERMINE AND ORDER AS FOLLOWS:
Section 1. The following named City employees are authorized to execute for and on behalf of
the City of Lake Elsinore, a public municipal corporation duly established under the laws of the
State of California, any actions necessary for the purpose of obtaining financial assistance
provided by the U.S. Department of Homeland Security: City Manager, Assistant City Manager or
Finance Director.
Section 2. This Resolution shall take effect immediately upon its adoption.
Section 3. The City Clerk shall certify to the adoption of this Resolution and enter it into the book
of original Resolutions.
Passed and Adopted at a regular meeting of the City Council of the City of Lake Elsinore,
California, this 14th day of December 2021.
Robert E. Magee
Mayor
Attest:
Candice Alvarez, MMC
City Clerk
Reso No. 2021 - ___
Page 2 of 2
STATE OF CALIFORNIA )
COUNTY OF RIVERSIDE ) ss.
CITY OF LAKE ELSINORE )
I, Candice Alvarez, MMC, City Clerk of the City of Lake Elsinore, California, do hereby certify that
Resolution No. 2021-______ was adopted by the City Council of the City of Lake Elsinore,
California, at the Regular meeting of December 14, 2021, and that the same was adopted by the
following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Candice Alvarez, MMC
City Clerk
STATE OF CALIFORNIA
GOVERNOR’S OFFICE OF EMERGENCY SERVICES Cal OES ID No: ______________________
Cal OES 130
DESIGNATION OF APPLICANT'S AGENT RESOLUTION
FOR NON-STATE AGENCIES
BE IT RESOLVED BY THE OF THE
(Governing Body) (Name of Applicant)
THAT , OR
(Title of Authorized Agent)
, OR
(Title of Authorized Agent)
(Title of Authorized Agent)
is hereby authorized to execute for and on behalf of the , a public entity
(Name of Applicant)
established under the laws of the State of California, this application and to file it with the California Governor’s Office of Emergency
Services for the purpose of obtaining certain federal financial assistance under Public Law 93-288 as amended by the Robert T. Stafford
Disaster Relief and Emergency Assistance Act of 1988, and/or state financial assistance under the California Disaster Assistance Act.
THAT the ________________________________________________, a public entity established under the laws of the State of California,
(Name of Applicant)
hereby authorizes its agent(s) to provide to the Governor’s Office of Emergency Services for all matters pertaining to such state disaster
assistance the assurances and agreements required.
Please check the appropriate box below:
This is a universal resolution and is effective for all open and future disasters up to three (3) years following the date of approval below.
This is a disaster specific resolution and is effective for only disaster number(s) ________________________
Passed and approved this day of , 20
(Name and Title of Governing Body Representative)
(Name and Title of Governing Body Representative)
(Name and Title of Governing Body Representative)
CERTIFICATION
I, , duly appointed and of
(Name) (Title)
, do hereby certify that the above is a true and correct copy of a
(Name of Applicant)
Resolution passed and approved by the of the
(Governing Body) (Name of Applicant)
on the day of , 20 .
(Signature) (Title)
Cal OES 130 (Rev.9/13) Page 1
CITY COUNCIL CITY OF LAKE ELSINORE
City Manager
Finance Director
Public Works Manager
City of Lake Elsinore
City of Lake Elsinore
x
14th December 21
Jason Simpson, City Manager
Shannon Buckley, Finance Director
Rick De Santiago, Public Works Manager
STATE OF CALIFORNIA
GOVERNOR’S OFFICE OF EMERGENCY SERVICES
Cal OES 130 - Instructions
Cal OES Form 130 Instructions
A Designation of Applicant’s Agent Resolution for Non-State Agencies is required of all Applicants to be eligible to receive funding. A new resolution must be submitted if a previously submitted Resolution is older than three (3) years from the last date of approval, is invalid or has not been submitted.
When completing the Cal OES Form 130, Applicants should fill in the blanks on page 1. The blanks are to be filled in as
follows:
Resolution Section:
Governing Body: This is the group responsible for appointing and approving the Authorized Agents.
Examples include: Board of Directors, City Council, Board of Supervisors, Board of Education, etc.
Name of Applicant: The public entity established under the laws of the State of California. Examples include: School
District, Office of Education, City, County or Non-profit agency that has applied for the grant, such as: City of San Diego,
Sacramento County, Burbank Unified School District, Napa County Office of Education, University Southern California.
Authorized Agent: These are the individuals that are authorized by the Governing Body to engage with the Federal Emergency
Management Agency and the Governor’s Office of Emergency Services regarding grants applied for by the Applicant. There are
two ways of completing this section:
1. Titles Only: If the Governing Body so chooses, the titles of the Authorized Agents would be entered here, not
their names. This allows the document to remain valid (for 3 years) if an Authorized Agent leaves the position
and is replaced by another individual in the same title. If “Titles Only” is the chosen method, this document
must be accompanied by a cover letter naming the Authorized Agents by name and title. This cover letter can
be completed by any authorized person within the agency and does not require the Governing Body’s signature.
2. Names and Titles: If the Governing Body so chooses, the names and titles of the Authorized Agents would be
listed. A new Cal OES Form 130 will be required if any of the Authorized Agents are replaced, leave the position
listed on the document or their title changes.
Governing Body Representative: These are the names and titles of the approving Board Members.
Examples include: Chairman of the Board, Director, Superintendent, etc. The names and titles cannot be one of the
designated Authorized Agents, and a minimum of two or more approving board members need to be listed.
Certification Section:
Name and Title: This is the individual that was in attendance and recorded the Resolution creation and approval.
Examples include: City Clerk, Secretary to the Board of Directors, County Clerk, etc. This person cannot be one of the
designated Authorized Agents or Approving Board Member (if a person holds two positions such as City Manager and
Secretary to the Board and the City Manager is to be listed as an Authorized Agent, then the same person holding the
Secretary position would sign the document as Secretary to the Board (not City Manager) to eliminate “Self
Certification.”
Cal OES 130 (Rev.9/13) Page 2
Implementing Agency:
Location of Project:
Disaster/Program Title:State Homeland Security Program 6. Performance Period:to
Cash
Match
Official Authorized to Sign for Subrecipient:
Title:
(include area code)
Payment Mailing Address:City:Zip+ 4
Date:
Grant Management Point of Contact: (Individual designated by the Authorized Agent to manage all grant functions)
Title:
(include area code)
2022-xxxx
Riverside County Operational Area
GRANT SUBAWARD FACE SHEET
Subrecipient:CITY OF LAKE ELSINORE DUNS #:02-179-8863
CFDA#97.067 Subaward #
City Zip+4
RIVERSIDE 92530-4163
City County Zip+4
DUNS #:02-179-8863
Implementing Agency Address:521 NORTH LANGSTAFF STREET LAKE ELSINORE 92530-4163
CITY OF LAKE ELSINORE PUBLIC WORKS DEPARTMENT
CITY OF LAKE ELSINORE
05/31/24
Project Discipline Federal Amt.
Requested Total In-Kind
Match (3rd
Party)
Total
Match Total Project Cost
xx/xx/2022
$0
$0
$0
$0
$0
$0
$0 $0
$0
$9,119
$0 $0
Name:JASON SIMPSON CITY MANAGER
$0
$0
$0
$0
$0 $0
Telephone:(951) 674-5170 Email:
LAKE ELSINORE 92830-4163
Signature:
RDESANTIAGO@LAKE-ELSINORE.ORG
130 SOUTH MAIN STREET
Telephone:(951) 674-3124 Email:
$0
Total Project Cost:
$9,119
This Grant Subaward consists of this title page, the application for the grant, which is attached and made a part hereof, and may also include
Assurances/Certifications. I hereby certify I am vested with the authority to enter into this Grant Subaward, and have the approval of the City/County
Financial Officer, City Manager, County Administrator, Governing Board Chair, or other Approving Body. The Subrecipient certifies that all funds
received pursuant to this agreement will be spent exclusively on the purposes specified in the Grant Subaward. The Subrecipient accepts this Grant
Subaward and agrees to administer the grant project in accordance with the Grant Subaward as well as all applicable state and federal laws, audit
requirements, federal program guidelines, and Cal OES policy and program guidance. The Subrecipient further agrees that the allocation of funds
may be contingent on the enactment of the State Budget.
Federal Employer ID Number:
Name:RICK DE SANTIAGO PUBLIC WORKS MANAGER
95-6000707
TOTALS $0 $0 $0 $0
JSIMPSON@LAKE-ELSINORE.ORG
Agency Name:
Project Name:
Has this project been previously
funded?
YES
Amount Requested: (Whole amts only)
$9,119
Does your City/Agency already have funding
set aside for this project?
NO
Can you accept partial funding? If so, what
is the mininum you can accept? (Identifying that
you can accept partial funding does not mean you will only
be considered for partial funding. ATAA will fund the
project at the highest amount possible if the project is
chosen)
NO
How long will it take to complete this project
if funded? (Failure to complete the project within the
timeframe given may result in loss of future funding.)
Have you received any previous SHSP
Funding? If yes, were the projects
completed on time and were the allocated
funds completly spent? If not, please
provide an explanation . (Failure to complete the
project or expend the funds may result in loss of future
funding.)
Is this an interoperable communications
project? If yes explain how this project
enhances interoperability thoughout the OA
, who you are interoperable with and obtain
approval for project from the
Communications Manager for your agency.
________________________________
Communications Manager's Printed Name
________________________________
Communications Manager's Signature
Project Description: please be precise and
make sure to include What you are
buying/doing, who will benefit from the
project? Where is the project taking place.
If this is a Cyber Security project please
make sure you give a clear explanation on
how the project meets cyber security issues
and how your IT experts will implement the
project.
Describe the need for this project (Why)
(Be precise):
How was the need determined?
How does this project relate to a terrorism
event?
Is this project a multi-region project, please
describe regional impact and benefit?
THIS PROJECT IS MULTI-REGIONAL. CERT MEMBERS ARE TRAINED TO BE
UNIVERSAL AND CAN RESPOND TO OTHER JURISDICTIONS WHEN NEEDED
OR IF ON CALL.
6 MONTHS
CERT TOOLS AND TRAINING SUPPLIES, TRAINING THE COMMUNITY IN CERT
WILL BETTER PREPARE THE RESIDENTS AND CITY STAFF IN THE EVENT OF
A MAJOR DISASTER. TRAINING WILL BE HELD IN THE CITY OF LAKE
ELSINORE
THE NEED FOR CERT TOOLS AND TRAINING SUPPLIES WILL BE USED TO
DISTRIBUTE TO RESIDENTS DURING CERT TRAINING TO BE INFORMED ON
HOW TO BETTER PREPARE IN THE EVENT OF A MAJOR DISASTER
THE NEED WAS DETERMINED BY THE LIMITED CITY EMPLOYEESAND SMALL
PERCENTAGE OF FIRST RESPONDERS TO RESPOND IN THE EVENT OF A
MAJOR DISASTER.
IN THE EVENT OF A TERRORISM EVENT THE CERT MEMBERS MAY BE
UTILIZED TO FILL GAPS IN THE PUBLIC ORGANIZATION
NO
YES, PROJECT WAS COMPLETED AND THERE WAS NO BALANCE
FY22 State Homeland Security Program (SHSP) Application
Riverside County
CITY OF LAKE ELSINORE
CERT 2021/2022
How Much? N/A
If “yes” please list the previous grant program, the
year, and the amount below.
Grant Program:________SHSGP_
Grant Fiscal Year:_____2020______________
Funded Amount:$_____7958.00______________
If yes please explain: (Grant Funds are to supplement not replace local
funds)
Is there more than one
source of funding for this
project? If yes what are the
other sources and at what
percentage are they being
used as funding?
Source: ___NO_________
%__________ (General
Fund, UASI, SHSP, Other
Grant?)
SHSGP CDFA# 97.067
Agency:
Project Name Line Item Description (Include quantities) Solution Area A.E.L Number Individual AEL Title
Planning Final
Product Exercise Type Training Activity Core Capability Investment Justification Solution Area Sub-category
Is the equipment
Sharable or
Deployable?Discipline Hold Trigger?
SAFECOM
Guidance and
Communicati
ons Mgr.
Approval?
Part of a
Procurement
of 150K or
more?
Requested Amount
(whole dollars only)
CERT
4 IN 1 ERMERGENCY TOOL 4 -
CASES (24 PER CASE)Equipment 21GN-00-OCEQ
CITIZEN
CORPS
Workshop-
Host Classroom Community Resilience IJ #4: Address Emergent Threats Other Authorized Equipment Sharable EMG NO $1,680.00
CERT TOURNIQUET - 40 Equipment 21GN-00-OCEQ
EQUIPMENT,
CITIZEN
Workshop-
Host Classroom Community Resilience IJ #4: Address Emergent Threats Other Authorized Equipment Sharable EMG NO $1,960.00
CERT
EMERGENCY BLANKETS - CASE
(250)Equipment 21GN-00-OCEQ
EQUIPMENT,
CITIZEN
Workshop-
Host Classroom Community Resilience IJ #4: Address Emergent Threats Other Authorized Equipment Sharable EMG NO $279.00
CERT
LED EMERGENCY MAGNETIC BASE
FLASHLIGHTS - 4 CASES (12 PER
CASE)Equipment 030E-04-LTHH
EQUIPMENT,
CITIZEN
CORPS
Workshop-
Host Classroom Community Resilience IJ #4: Address Emergent Threats Other Authorized Equipment Sharable EMG NO $1,676.00
CERT
DRY ICE FOG MACHINE -2 UNITS
WITH LIQIUD Equipment 21GN-00-OCEQ
EQUIPMENT,
CITIZEN
Workshop-
Host Classroom Community Resilience IJ #4: Address Emergent Threats Other Authorized Equipment Sharable EMG NO $3,524.00
SHSP Project #1 Line Item Budget CITY OF LAKE ELSINORE PUBLIC WORKS DEPARTMENT
CFDA # 97.067