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HomeMy WebLinkAboutItem No. 14 - Approve PO Tangram Interiors Office Furniture Senior CenterCity Council Agenda Report City of Lake Elsinore 130 South Main Street Lake Elsinore, CA 92530 www.lake-elsinore.org File Number: ID# 21-382 Agenda Date: 10/26/2021 Status: Approval FinalVersion: 1 File Type: Council Consent Calendar In Control: City Council / Successor Agency Agenda Number: 14) Approve a Purchase Order with Tangram Interiors for Office Furniture for the Senior Center and Community Services Office Approve and authorize the City Manager to execute a Purchase Order with Tangram Interiors, a member of the Joint Purchasing Cooperative Agreement with National Joint Powers Alliance (NJPA) in the amount of $36,410.49. Page 1 City of Lake Elsinore Printed on 10/21/2021 REPORT TO CITY COUNCIL To: Honorable Mayor and Members of the City Council From: Jason Simpson, City Manager Prepared by: Rick De Santiago, Public Works Manager Date: October 26, 2021 Subject: Approve a Purchase Order with Tangram Interiors for Office Furniture for the Senior Center and Community Services Office Recommendations Approve and authorize the City Manager to execute a Purchase Order with Tangram Interiors, a member of the Joint Purchasing Cooperative Agreement with National Joint Powers Alliance (NJPA) in the amount of $36,410.49. Background Staff has embarked on an aggressive effort to repair, modify and update office furnishing at the Senior Center and also add a workstation cubical to the Community Services Office. The existing office furniture at the Senior Center needs replacement as the condition of the furnishing is worn and fully depreciated. Additionally, a cubical workstation will be installed in the Community Services office replacing a small conference area in the front of the department office and adding a full-time staff workspace. Discussion Staff has used Tangram Interiors on similar office furnishing purchases with a positive experience. The purchase includes the professional design services of Tangram Interiors to insure a matching complementary color and design plan. The majority of this purchase amount ($27,267.82) will be used to replace the existing furnishing at the Senior Center and will include new workstations (desks chairs, lateral filing cabinets, tables, and cubical dividers). Also, included in this purchase amount is the removal of the old furnishing and the receiving, inspecting, and installing of the new furnishing. This is essential as this furniture is modular and tailored for the Senior Centers' use. The purchase of an additional workstation for the Community Services Office is less involved but keenly needed. The amount for this purchase expenditure is $9,142.67 and represents a complete workstation for one staff person that will be positioned in the forward office area where the current conference table is located. Additional office space is limited and needed in this growing City and the conference table area will be better utilized as a single-person workstation. Tangram Interiors October 26, 2021 Page 2 It is important to know that Tangram Interiors is a member of the Joint Purchasing Cooperative agreement with NJPA - National Joint Powers Alliance. The City will receive the bid pricing (competitive low pricing) on all the standard stocked items purchased by this authorization. Fiscal Impact Funding for this purchase is included in the Fiscal Year 21/22 Annual Operating Budget. Exhibits A - Tangram Interiors Quote Dated 9/29/2021 (Senior Center) B - Tangram Interiors Quote Dated 10/07/2021 (Community Services Office)                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                     