HomeMy WebLinkAboutItem No. 10 - Storage Building for Launch Pointe RV Park CIP Z20024City Council Agenda Report
City of Lake Elsinore 130 South Main Street
Lake Elsinore, CA 92530
www.lake-elsinore.org
File Number: ID# 21-298
Agenda Date: 8/24/2021 Status: Approval FinalVersion: 1
File Type: Council Consent
Calendar
In Control: City Council / Successor Agency
Agenda Number: 10)
Authorize the Purchase of Services to Design, Build and Deliver a Storage Building for Launch
Pointe Recreation Destination & RV Park (CIP PROJECT #Z20024)
Authorize the City Manager to purchase the Services to Design, Build and Deliver a Storage Building
from Braemar Building Systems in the amount of $35,966.00 for Launch Pointe Recreation Destination
& RV Park (CIP PROJECT #Z20024)
Page 1 City of Lake Elsinore Printed on 8/19/2021
REPORT TO CITY COUNCIL
To: Honorable Mayor and Members of the City Council
From: Jason Simpson, City Manager
Prepared by: Rick De Santiago, Public Works Manager
Date: August 24, 2021
Subject: Authorize the Purchase of Services to Design, Build and Deliver a Storage
Building for Launch Pointe Recreation Destination & RV Park (CIP PROJECT
#Z20024)
Recommendations
Authorize the City Manager to purchase the Services to Design, Build and Deliver a Storage
Building from Braemar Building Systems in the amount of $35,966.00 for Launch Pointe
Recreation Destination & RV Park (CIP PROJECT #Z20024).
Background
Since the opening of Launch Pointe Recreation Destination & RV Park, use and occupancy have
been strong. As a result, the need to maintain the entire park has increased. Adding maintenance
equipment and machinery has been a necessity to sustain park maintenance operations. In short,
the maintenance operation has outgrown the original building storage capacity.
At this point additional building storage is needed to house equipment and machinery that is
utilized on a daily basis. Storing this equipment and machinery inside a secure building ensures
the operational readiness and protects the equipment and machinery from the outside elements.
Discussion
The existing maintenance storage building was designed, built and delivered by Braemar Building
Systems and is an excellent storage facility. The additional building will be a matching building
and provide the needed storage expansion and simultaneously maintain a clean matching design
appearance. Also, a benefit to this matching design is the ability to utilize engineering calculations
from the existing building without additional cost to develop new engineering requirements. For
these reasons, staff did not seek proposals from other prefabricated building manufacturers.
Under Section 3.08.070(G) of the Municipal Code, the City Council has the discretion to waive
the competitive bidding requirement that would otherwise be utilized for this purchase.
The new storage building will be placed next to the existing metal building behind the corporate
yard security fencing. Access to this area will be controlled by the existing security gate. Minor
adjustments to the existing green screened fence will be made to accommodate the new building
Purchase Services to Design, Build and Deliver a Metal Storage Building For Launch Pointe.
August 24, 2021
Page 2
in the corporate yard area. It shall be noted that the assembly and erection of this building will not
disturb campers and other Launch Point activities.
Fiscal Impact
Public Work’s Office Building Project (CIP PROJECT #Z20023) is included in the Fiscal Year
21/22 – 25/26 Capital Improvement Plan (CIP) budget.
Exhibits
A: Braemar Building Systems Quote Dated August 6, 2021
Purchase Order
925 W. Kenyon Ave, Suite 6, Englewood, Colorado 80110
B RA E MA R Tel: (303) 788-9991 —Fax: (303) 788-9996
3149 Haldimand Road 9, York, Ontario NOA 1RO
Tel. (866) 382-5115 — Fax: (905) 772-1533
El l..ii I l t f i ng yst:P htt�://www.braemarbuildincs.com
Width (ft.)
Leith (ft.)
_Height ft.
Front SW
40'-0"
75'-0"
16'.0"
Peak Offset
Roof Pitch
Back SW
20'-0"
1.0:12
16'.0"
Page 1 of 5
Date: 6-Aug-21
Quote Number. T210804
Job Number: T210804
Desi
n Loads and
Code Information
Ground I'i
Live_
Reduced?
Wind mph
Wind Exp.
Wind Imp.
0.00
20.oa
YES
96
C
1
Code
Collateral
Roof Snow
Seiz. Coef.
Sies. Zone
Seis. Imp.
IBC 18
0.50
0.00
2.67
E
1
State Code
CBC 19
Left EVd
Girt Type
Right EW Front 5W_�. ! Back SW
Deflection Criteria
Additional Loads
Frame Horizontal 60
Snow Buildup
Height Difference (ft)
NO
NIA
Flush Rush Flush Flush
Frame Vertical 180
Bracing Type
Purlin (Live)
180
Mezzanine (Dead)
NIA
Left EW
i Cable Diagonal Bracing
Purlin (Wind)
150
Mezzanine (Live)
NIA
Right EVV
Front SW
Back SW
CCable Diagonal Bracing
'Cable Diagonal Bracing
Cable Diagonal Bracing
Girt (Wind)
Roof Panel (Live)
Wall Panel
90
60
60
Crane Type
Crane Capacity (kips)
Other
NIA
NIA
Exterior Panels
Roof Sheeting ! Wall Sheeting
Gauge
26 26
Profile
PBR PBR
Finish
Gaivalume Signature 200
Fasteners
Long -Life Standard
SS Clip
0
Gauge i
Profile i
.Roof j
0
n/a 0
LEW
0
n/a 10
REW ,
0
n/a '0
FSW
0
n/a i0
BSW
0
n/a D
Liner Locations
inish j Location
j
none
none
none
none
none
Trim Colors
Insulation
Gutters and Downspouts
Ea_ve/Gabie'Signature 200
Roof
I Not Included - By Others
Front SW Back SW
Base_
Signature 200
Left EW
'Not Included - By Others
Gutters none none
Corner
Signature 200
Right EW
! Not Included - By Others
Color
Openings
Signature 200
Front SW
Not Included -By Others
_
Downspouts none none
Other
NIA 1
Back SW
Not Included - By Others
Color
Date: 6-Aug-21 page 2 of 5
Braemar Building Systems Purchase Order Job No.:' T210804 Quote No.: T210804
S ecial Notes and Qualifications
3 !Sets of engineered stamped anchor bolt plan and approval drawings
3 ISets of erection drawings
3 !Sets of engineered stamped design calculations,
Base condition: Base angle with trim (Base channel with trim at liner locations if applicable)
2 1 1(3070) walk doors (insulated) complete with lever lock included (self framing and field located).
Note: 'Building designed is based on Braemar job Al T77-273.
Due to volatility in the North American steel market, this price is valid for 15 days.
NOTE EXCLUSIONS ON PAGE 31
Braemar offers a Limited Finish Warranty up to 40 years. Contact a Braemar representative for warranty
information and restrictions
Goior selections are subject to availability and lead-time.
Date: 6-Aug-21 Page 3 of
Braemar Building Systems Purchase Order Job No.: T210804 Quote No.: T210804
1. Price is valid for 15 days only.
2. Lnless specifically noted otherwise, Braemar standard details apply.
3. Eraemar reserves the right to alter the quoted building cn final order to maintain material efficiency.
4. It is the customer's responsibility to ensure that this quatation meets the required job specifications.
5. Any required clearances, geometry or spacing of members must be specified by the customer.
Exclusions (unless noted above): Anchor bolts, grout (if used); mezzanine joists, beams and deck; foundation design;
finished Daintina: testina: site inspections: General Review: Roof curbs: Doors: Windows: Erection: etc.
Base Price:
Erection:
ent Due on
ent flue on
ce Due on
Of
this
in
$35,966.00
INCLUDED (F.O.B. Jobsite)
NOT INCLUDED IN THIS CONTRACT
Sub -Total $35,966.00
ALL TAXES EXTRA
$35,966.00
Payment
20 % $7,193.20
ig/Manufacturing) 0 % $0.00
IMPORTANT: Please take time now to carefully review all information on this Quote. Failure to notify Braemar Building
Systems immediately of any discrepancies is deemed to be acceptance of this order as verified herein.
NOTE: Revisions, additions or other changes are likely to cause delays in the delivery schedule. Shipment of this order is
preliminarily scheduled to be 5 weeks for anchor bolt and approval drawings and 18 to 20 weeks following receipt of signed
Approval Drawings for building delivery.
WARRANTY, TERMS AND CONDITIONS OF SALE
Page 4 of 5
Date; 6-Aug•21 Job No.: T210804 Quote No.: T210804
I. LIMITED WARRANTY BRAEMAR BUILDING SYSTEMS INC. (hereinafter referred to as the Manufacturer) makes the following Limited
Express tii arranty to the Buyer if the materials are constructed or installed in compliance with the Manufacturer's erection drawings and manual and in a good
workmanlike manner. This Limited Express Warranty shall be invalidated by any procedural or other changes in construction, installation, modification or
engineering additions not approved by the Manufacturer, by improper site selection, site preparation errors or failure to comply with Manufacturer's
instructions or warnings regarding payment, delivery, storage or handling. The Limited Express Warranty applies only to products manufactured s
6y thi Manufacturer. THIS LIMITED EXPRESS WARRANTY IS IN LIEU OF ALL OTHER WARRANTIES EXPRESSED OR IMPLIED, AND THERE
ARE NO VNARRANTIES, REPRESENTATIONS OR CONDITIONS, OF ANY KIND, EXPRESSED OR IMPLIED, INCLUDING WARRANTY OF
MERCHANTABILITY OR OF FITNESS FOR ANY PARTICULAR PURPOSE BEYOND THE WARRANTY STATED HEREIN. IN NO EVENT
SHALL MANUFACTURER BE LIABILE FOR LOSS OF PROFITS OR OTHER INCIDENTAL, CONSEQUENTIAL OR SPECIAL DAMAGES.
MANUFACTURER HAS NOT AUTHORIZED AND SHALL NOT AUTHORIZE ANY PERSON OR COMPANY TO ASSUME, ON BEHALF OF
THE MANUFACTURER, ANY LIABILITY IN CONNECTION WITH THE MATERIAL SUPPLIED, NOR TO INCREASE THE SCOPE OF
THIS LIMITED EXPRESS WARRANTY. The Limited Express warranty is limited to the following:
A. The materials, when properly constructed or installed, shall meet the Manufacturer's specifications.
B. All Manufacturer's materials are free of material defects in workmanship or materials, and shall be warranted as such for a period of twelve (12) months
from the date of delivery by, or pick-up from the Manufacturer.
C. QuaIity of materials shall conform to the requirements and specifications of the Manufacturer as stated herein. The Manufacturer will replace any
defective material furnished within twelve (12) months upon presentation by Buyer of evidence satisfactory to Manufacturer of such defect. The shop
painting is a prime coat and the Manufacturer shall not be responsible for the condition ofthe paint after it has been delivered to the common carver, job site or
owner. Manufacturer's sole responsibility under this Limited Express Warranty shall be to replace the defective material.
Warranty claims must be submitted in writing to the Manufacturer at the Manufacturer's address stated herein, Satisfactory evidence of such defect shnil
include accurate photos and any inspection or expert reports. Manufacturer shall have a period of thirty (30) days after receipt of such SatisfactoryEvidence to
reasonably determine if a defect exists to which this Limited Express Warranty applies. Manufacturer shall have the right, but not the duty, to conduct such
inspections ofthe materials in place, and Buyer or Contractor agree to provide reasonable access to same. In the event Manufacturer has not notified Buyer of
its acceptance of responsibility for the claim within the herein referenced thirty (30) days, it shall be presumed that the claim of warranty is denied.
2. TERMS AND CONDITIONS
A. Unless specifically noted, the Manufacturer has excluded all matters except design, fabrication and delivery ofthe materials which exclusion includes, but
is not limited to, the following: erection, insulation, foundation design, concrete, imbeds, overhead doors, windows, unloading, storage, field painting, tax.
B. Approval Drawings prepared by the Manufacturer and duly approved by the representative of the Buyer shall be deemed the correct interpretation ofthe
contract and work to be performed.
C. The pace of fabrication, the routing and the method of shipment, the place of price of purchase, or all or any part ofthe materials to be included
hereunder shall be at the sole discretion ofthe Manufacturer.
D. The Manufacturer shall not be liable nor held liable for delays in the performance in whole or in part ofthis Agreement resulting in whole or in part from
any cause beyond the control ofthe Manufacturer, including but not limited to acts defined as Force Majeure, Acts of God, fire, earthquake, flood windstorm,
or strikes, lockouts, or other differences with employees; or war, riot; or terrorist activity; or embargoes, delays, losses or damages in transportation; or
shortage of cars, trucks, fuel, labor, or the material. In case ofthe happening of any such cause of delay, the time of completion shall be extended accordingly.
E. The Manufacturer shall not be responsible for any field work of any kind under any circumstances performed on any material furnished under this
Agreement without prior authorization in writing from the Manufacturer.
F. Owner or Buyer is responsible for ordering and erecting a structure that when complete, complies with provincial, state and local building codes and
zoning, and which will be sufficient to withstand local environmental conditions. Manufacturer makes no representations as to the adequacy ofth
imae loads
ordered.
G. Deposit received by Manufacturer is offered as security for good faith performance of contractual obligations and for expenses. In the event of any
breach ofthis Agreement by Buyer:
1. Buyer shall forfeit the full amount ofthe deposit to be applied to the manufacturer's lost profits and expenses. Manufacturer may demand, and Buyer
agrees to pay an additional amount ofup to 33.3% ofthe total contract balance for standard buildings, or up to 50% on custom designed structures, as
liquidated damages, plus storage, special material cost, lost profits, any and all attorney and collection fees. Buyer acknowledges that it is difficult to
determine the fall extent ofdamages that may be incurred by Manufacturer resulting from Buyer's breach ofthis Agreement and the liquidated damages
provided for herein are a reasonable approximation and Buyer agrees to same.
2. In addition to liquidated damages, Manufacturer reserves the right to pursue any other remedies available to it in law or in equity
WARRANTY, TERMS AND CONDITIONS OF SALE
Page 5 of 5
Date: $-Aug-21 Job No.: T210$04 Quote No.: T210804
H. Bw er agrees that failure to accept delivery or pick-up when scheduled shall constitute breach of this Agreement and shall pay a minimum $250.00
charge, plus freight and monthly storage charges equal to 3% of the contract price, accruing until the material is resold or the Buyer accepts delivery.
I. The TERMS OF PAYMENT, unless otherwise noted shall be as follows:
(a) 20% at time of contract acceptance or $1500.00, whichever is greater.
(b) Balance of contract paid with certified funds, including all applicable Sales Taxes, at time of delivery.
J. Under no circumstances is any retention allowed.
K. Shipments and delivery shall be subject to approval of Manufacturer's credit department, and Manufacturer reserves the right, previous to making any
shipment, to require from Buyer satisfactory security for performance of Buyer's obligations. If Buyer fails to fulfill the terms of the payment, Manufacturer
may defer additional shipments or at Manufacturer's option cancel the uncompleted balance. All deferred shipments shall bear interest from the time they are
due until paid at the rate of 18% per anmmm. No failure of the Manufacturer to exercise any right occurring from default of the Buyer shall impair the
Manufacturer's rights in case of any subsequent default.
L. This proposal is not a binding bilateral contract until signed by Buyer and accepted by the Manufacturer, and when accepted, it together with the general
conditions of contract, constitute the entire contract between Buyer and Manufacturer. This Agreement supersedes all prior agreements, understandings,
conditions or inducements whether in writing or oral, and the Manufacturer is not bound by any other agreements, understandings, conditions or inducements
otherwise than are expressly set forth and stipulated herein. No change, alteration, amendment, modification or waiver of any of the terms or provisions hereof
shall be valid unless the same be in writing and signed by the Manufacturer.
M. In the event any date called for herein falls on a Saturday, Sunday, or federal or state holiday, said date shall be extended to the next business day
following such Saturday, Sunday, or federal or state holiday.
N. The parties hereto expressly agree that the terms and conditions hereof and the subsequent performance hereunder shall be construed and controlled by
the laws of the state of Colorado. Claims, disputes or other matters in question between the parties arising out of or relating to this Agreement or breach
thereof, shall, in the sole and absolute discretion of the Manufacturer, be subject to and decided by arbitration. Such arbitration shall be conducted in
accordance with the Construction Industry Mediation or Arbitration Rules ofthe American Arbitration Association, currently in effect. Manufacturer shall
have the right to select any recognized arbitration services company. Such arbitration shall be conducted in the Denver, Colorado Metropolitan Area as
determined by the arbitration provider. Nothing herein shall preclude Manufacturer from electing to pursue legal remedies through a court of competent
jurisdiction which the parties agree shall be limited to the federal or state district courts in the state of Colorado. A demand for arbitration shall be made by the
Manufacturer within a reasonable time after the claim, dispute or other matter in question has arisen, Iaiy award Tendered by the arbitrator or arbitrators shall
be final, and judgment may be entered upon it in accordance with applicable law in any court having jurisdiction thereof.
O. To the fullest extent permitted by law, Buyer shall indemnify and hold harmless the Manufacturer, Manufacturer's consultants, employees, officers,
directors and shareholders from and against claims, damages, losses, and expenses, including but not limited to, attorneys' fees, arising out of or resulting from
Buyer's construction or installation ofthe materials provided by Manufacturer.
F. Nothing herein shall be construed to bind Manufacturer to any construction or other contract between the Buyer and the owner ofthe property upon
which the materials are installed or constructed.
Q. In the event the fabrication ofthe subject building cannot proceed within forty-five (45) days from the date ofacceptance ofthe Manufacturer's building
order, the building will be subject to re -pricing to include increased material or labor costs, if applicable, which the Buyer agrees to pay.
R. Manufacturer reserves the right to change or modify the design and construction of Manufacturer's standard buildings from time to time and to substitute
material equal to or superior to that originally specified.
S. Any claims for shortages by Buyer must be made to Manufacturer within five (5) days after delivery, or such claims will be considered to have been
waived by the Buyer and disallowed.
T. Buyer represents and warrants that the materials to be provided by Manufacturer are commercial goods and are not being purchased by Buyer primarily
for personal, family or household purposes.
The_undmigned has read the above Warranty, Terns and Conditions of Sale and accepts them as part of this Agreement.
BUYER
PLEASE SIGN BELOW
SIGNATURE
NAME (PLEASE PRINT)
DATE
BRAEMAR BUILDING SYSTEMS INC.
ACTING AT ITS HOME OFFICE IN DENVER,
COLORADO, HEREBY ACCEPTS THE PURCHASER'S
FOREGOING OFFER TO PURCHASE
SIGNATURE
NAME (PLEASE PRINT)
DATE J'
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