HomeMy WebLinkAboutItem No. 13 Purchase Leica Geosystems ScanStation RTC360City Council Agenda Report
City of Lake Elsinore 130 South Main Street
Lake Elsinore, CA 92530
www.lake-elsinore.org
File Number: ID# 21-281
Agenda Date: 8/10/2021 Status: Approval FinalVersion: 2
File Type: Council Consent
Calendar
In Control: City Council / Successor Agency
Agenda Number: 13)
Purchase of Leica Geosystems ScanStation RTC360
Authorize the City Manager to approve the sole -source purchase of a Leica Geosystems ScanStation
RTC360 from Precision Survey Supply, LLC in an amount not to exceed $95,587.29.
Page 1 City of Lake Elsinore Printed on 8/5/2021
REPORT TO CITY COUNCIL
To: Honorable Mayor and Members of the City Council
From: Jason Simpson, City Manager
Prepared By: Andrew Elia, Police Chief
Date: August 10, 2021
Subject: Purchase of Leica Geosystems ScanStation RTC360
RECOMMENDATIONS
Authorize the City Manager to approve the sole-source purchase of a Leica Geosystems
ScanStation RTC360 from Precision Survey Supply, LLC in an amount not to exceed $95,587.29.
BACKGROUND
The City purchased a total plan plotting station around 2005. That system requires several
personnel at the scene of a major collision to shut down the roadway for several hours, impacting
residents and businesses. The last collision in July 2021, shutting down Central Ave. (74) for up
to 5 hours. With closed roadways, deterring traffic becomes problematic and creates hostile
driving in neighborhoods and areas impacted by road closures.
With the new Leica, roadways are closed for a minimal amount of time. The process of plotting
would take a matter of minutes, rather than hours to complete, with fewer personnel. Vehicles can
be towed and roadways opened immediately after the scan. Having an accurate plotting of a
major collision provides that investigative tool to the deputies and provides accurate information
to the City.
This is a purchase for a scanning system for the Lake Elsinore Police Department to better equip
the traffic team, including the newly dedicated Accident Investigation deputies. The system will
scan, photograph, and measure crime scenes up to 900 feet, capture and create crime scene
data for later examination and re-creation, and create crime scene diagrams. The laser is eye-
safe and provides an accurate 3D reconstruction that has had 100% acceptance in a US court of
law. It is also a photography platform system that provides a 360-degree panoramic photographic
reconstruction of crime scenes.
The Leica captures a specific area with full-color panoramic images overlaid on a high-accuracy
point cloud. Simple to use with the single push of one button, it is the smallest and lightest imaging
laser scanner of its kind with high resolution 3D panoramic images and only requires one deputy
to operate.
Crime scenes are currently hand-measured and hours can be spent to reconstruct them. The
accuracy of even the best hand-measured scenes can be called into question in court. The system
will provide cutting-edge technology and accurate scientific quality forensic data to ensure crime
Leica ScanStation RTC360
August 10, 2021
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scenes are accurately portrayed for the Police Department. The prosecution of criminal cases will
be enhanced by its use.
DISCUSSION
Researching and implementing new technology to counter the issue of limited resources is a
continual goal of the Lake Elsinore Police Department. The Leica Geosystems ScanStation
RTC360 was recently identified as one such new and promising technology for processing crime
scenes. Specifically, the Leica device provides the mapping and photographic capabilities of a
360 degree 3D laser scanning and digital photography unit that can be used to gather multiple
data points at a crime scene for later use in diagrams. By utilizing Global Positioning technology,
the Leica 3D laser scanning device is capable of collecting millions of data points automatically,
versus manually capturing and plotting hundreds of data points, one point at a time.
Depending on the complexity of the crime scene, the manual process can take several hours to
complete. As such, deployment of the Leica scanning device would result in the reduction of
personnel overtime costs due to the time saved in mapping and documenting crime scenes.
Another benefit of the Leica device is that it provides Investigators with a thoroughly documented,
detailed, and comprehensive view of the crime scene that can be viewed and evaluated from any
angle during the investigative process. Because Investigators have the unique ability to analyze
the original state of the crime scene at any point in the future, the ScanStation preserves the
possibility of locating items not originally determined to be of evidentiary value at the time that the
crime scene was first processed. The City's investigators currently lack this technology and as a
result, crime scene processing is limited to processing only what is believed to be evidence at
that single point in time.
SOLE SOURCE PURCHASE
The purchase of the Leica Geosystems ScanStation RTC30 will be a sole source purchase
through Precision Survey Supply, LLC per the City's Purchasing Policy and Municipal Code
section 3.08.070 titled Exceptions to bid procedures under subsection(D), which provides an
exception to the formal bidding requirements when the product or service is only available from
one source (sole-source). The Leica Geosystems ScanStation RTC30 is the only electronic
equipment that has been certified as allowable for evidence presentation by California courts and
is only available for purchase from Precision Survey Supply, LLC, the manufacturer's sole source
distributor in California.
FISCAL IMPACT
The Leica Geosystems ScanStation RTC360, a total plan plotting station for mapping traffic
accident crime scenes will be funded with $95,587.29 of Measure Z funds.
EXHIBITS
A – Quote
Precision Survey Supply, LLC
8628 Utica Avenue #800
Rancho Cucamonga, CA 91730 US
909-931-4040
sam@precisionsurveysupply.com
www.precisionsurveysupply.com
Estimate
ADDRESS
Trevor Downs
Riverside County Sheriff - Lake
Elsinore
333 Limited St
Lake Elsinore, Ca 92530 USA
SHIP TO
Trevor Downs
Riverside County Sheriff - Lake
Elsinore
333 Limited St
Lake Elsinore, Ca 92530 USA
ESTIMATE #DATE
31800 08/02/2021
SALES REP
SE
ACTIVITY QTY RATE AMOUNT
6012673
Leica RTC360 Laser Scanner Kit
838300 RTC360 Scan Head
817063 GVP730, Transport Container for RTC360
Laser Scanner and Accessories
799191 GEB361 Lithium Ion Battery
799187 GKL341, Charger Prof 5000. Charges up
to 4 batteries, including power cable.
842065 RTC360 Flash Drive - 256GB
636767 RTC360 Rain Cover
6013561 1 yr RTC360 Laser Scanner CCP Basic
1 78,236.65 78,236.65T
842066
GST80, Lightweight Tripod for RTC360 Laser
Scanner
1 2,300.00 2,300.00T
864515
Cyclone REGISTER 360 Permanent
1 4,950.00 4,950.00T
6012199
Cyclone REGISTER 360 CCP 1yr
Includes:
- Technical support by telephone and/or email
- Software module updates
1 900.00 900.00T
914470
Cyclone PUBLISHER Permanent
1 3,950.00 3,950.00T
6015916
Cyclone PUBLISHER CCP 1yr.
Technical support by telephone/email.
Software updates.
1 720.00 720.00T
922778
IMS MAP 360 Pro Permanent Edition
Includes Core Service CAD
Includes Animation Component
Includes Point Cloud Edition Service
1 6,400.00 6,400.00T
ACTIVITY QTY RATE AMOUNT
922795
IMS Map360 Pro Edition CCP - 1 Year
Includes:
- Technical support for 1 Year
- Product updates for 1 Year
1 1,600.00 1,600.00T
PSS32215
On-Site Forensic Training
Accepted By:
Signature:
4 days total at customer site. Forensic training
manuals provided to attendees.
Maximum class size of 8. Equipment, computers
and facilities provided by
customer. Travel and expenses of the trainer
included.
Great America Lease Option
4 year lease
Annual payment : $ 24,574.75
10% residual - $9,608.07
First payment due at delivery and every annual
payment at the anniversary date. Trade in options
available at time of purchase.
1 11,760.00 11,760.00
Does not include applicable taxes or shipping charges. Thank you!SUBTOTAL 110,816.65
DISCOUNT 20% -22,163.33
TAX (8.75%) 6,933.97
TOTAL $95,587.29
Accepted By Accepted Date