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HomeMy WebLinkAboutItem No. 09 Change Orger No. 1 Collier Ave. Pavement Rehab Project CIP Z10069City Council Agenda Report City of Lake Elsinore 130 South Main Street Lake Elsinore, CA 92530 www.lake-elsinore.org File Number: ID# 21-277 Agenda Date: 8/10/2021 Status: Approval FinalVersion: 1 File Type: Council Consent Calendar In Control: City Council / Successor Agency Agenda Number: 9) Contract Change Order No. 1 for the Collier Avenue Pavement Rehabilitation Project - CIP No. Z10069 1.Authorize the City Manager to execute and approve Contract Change Order No. 1 for the Collier Avenue Pavement Rehabilitation Project with All American Asphalt for three additional paving areas for $366,762.40 for a total contract of $1,558,876.45; 2.Authorize the City Manager to execute change orders not to exceed 10% contingency amount of $36,762.40; and 3.Authorize City Engineer to record the Notice of Completion once it is determined the work is complete and the improvements are accepted into the City maintained roadway network. Page 1 City of Lake Elsinore Printed on 8/5/2021 Page 1 of 2 REPORT TO CITY COUNCIL To: Honorable Mayor and Members of the City Council From: Jason Simpson, City Manager Prepared By: Remon Habib, City Engineer Date: August 10, 2021 Subject: Change Order No. 1 for the Collier Avenue Pavement Rehabilitation Project Recommendation 1. Authorize the City Manager to execute and approve Contract Change Order No. 1 for the Collier Avenue Pavement Rehabilitation Project with All American Asphalt for three additional paving areas for $366,762.40 for a total contract of $1,558,876.45; 2. Authorize the City Manager to execute change orders not to exceed 10% contingency amount of $36,762.40; and 3. Authorize City Engineer to record the Notice of Completion once it is determined the work is complete and the improvements are accepted into the City maintained roadway network. Background The three additional work areas were identified through a combination of paving an incomplete section between a completed City project and an upcoming County project, resident complaints, and pavement inspections. All American Asphalt was requested to provide quotes to the three work areas. Discussion Contract Change Order No. 1 consists of adding the following pavement areas to the Collier Avenue Rehabilitation Project: The paving segments are summarized below: Grand Avenue: Grand Avenue and Lincoln Street intersection was repaved in 2019 as part of the Lincoln Street SB-1 Paving project. The Audelo Street and Grand Ave. intersection will be paved by an upcoming Riverside County Paving Project. There is a cost advantage to include this portion in Contract Change Order No. 1 and will fill the gap between the two aforementioned Grand Avenue projects. The project scope includes a 2” grind/overlay, curb ramps, cross gutters, and striping. The cost for this work is $176,008.00. Page 2 of 2 Dexter Place: The Dexter Place paving section will replace a deteriorated asphalt street that serves the Caltrans Park-n-Ride parking lot and a small entry portion to the Chick-fil-A drive-thru entry. The scope includes adding asphalt berms to aid in erosion and drainage. The cost for this work is $102,958.40. Summerly Paving-Tract 31920-15: For the last few months, the Engineering Department has received numerous complaints from residents who live in the project area of Sword Fern, Wild Lilac, and Catalpa. Complaints include tracking oil onto driveways, deterioration of slurry aggregates in gutters and aggregates, and oil being tracked into homes. Staff has determined the repair requires a grind and overlay of the existing pavement. The cost for this work is $87,796.00. It is advantageous to engage All American Asphalt to perform the work as described at this time from a financial and work quality perspective since they will be mobilized as part of the Collier Avenue Street Rehabilitation Project improvements. In addition, the change order quotes received have been negotiated downward. Fiscal Impact Contract Change Order No. 1 will result in an increase in the approved contract cost from $1,192,114.05 to $1,558,876.45. Funding for this project is allocated within the adopted CIP Budget. Exhibits A - Change Order No. 1 B - Grand Avenue Exhibit C - Dexter Place Exhibit D - Summerly Exhibit CONSTRUCTION CONTRACT CHANGE ORDER Date 08/10/2021 C.C.O No. 1 951-674-3124 130 S. MAIN STREET LAKE ELSINORE, CA 92530 WWW.LAKE-ELSINORE.ORG PROJECT NAME Collier Avenue Pavement Rehabilitation CIP Project No. Z10069 CONTRACTOR: All American Asphalt In conformance with and as part of the existing Agreement for this project the City of Lake Elsinore authorizes and directs changes to the Agreement as described below. 1) EXTRA WORK ORDER (EWO) (Unknown or Unforeseen Work not covered by Contract) a) Extra Work Item A: Addition of 3 additional work areas Grand Avenue, Dexter Place and Summerly Tract 31920-15. Lump Sum = $366,762.40 2) CHANGED WORK ORDER (CWO) (Significant increases in quantity of Unit-Price items; greater than 25%): a) Changed Work Item A i) Time for completion will be increased/decreased by (+-) Zero (0) Working Days 3) CLOSING SUMMARY ORDER (CSO) (Final adjustment of original estimated contract quantities based on final measured quantities): a) Closing Summary Order: i) Payment for this work is paid as follows: Total = $12,103 AGREEMENT AMOUNT: Compensation as set forth in the Agreement and as amended by this and prior Contract Change Order(s) is: $1,558,876.45 Original Contract Amount: $1,192,114.05 Amount All Previous CCOs (+-): $0.00 Amount This CCO (+-): $366,762.40 Total Contract Amount: $1,558,876.45 CITY’S ACCEPTANCE: The above described work is hereby approved and directed to be completed in accordance with the Contract Documents. City of Lake Elsinore Rec.: ______________________________ City Engineer Date App.: _____________________________ City Manager Date CONTRACTOR’S ACCEPTANCE: Contractor agrees to perform the above work as directed, in accordance with the Contract Documents, and accept payment described above as full compensation for work described subject to additions and reductions of the quantities of various items. Contractor: All American Asphalt_________________ By _________________________________________ Title: _______________________________________ Date: _______________________________________ 2" GRIND AND OVERLAY GRAND AVENUE REPAVING COUNTY PROJECT PAVING LIMITS CITY PAVING PROJECT LIMITS PER CO-OPERATIVE AGREEMENT CITY/COUNTY LINE © 2 0 2 1 M i c r o s o f t C o r p o r a t i o n © 2 0 2 1 M a x a r © CN E S ( 2 0 2 1 ) D i s t r i b u t i o n A i r b u s D S Z-10069DEXTER PLCHANGE ORDERREQUESTDEXTER PLDEXTER AVEPARK N RIDECHIK-FIL-A © 2021 Microsoft Corporation © 2021 Maxar ©CNES (2021) Distribution Airbus DS © 2021 TomTom TRACT 31920-15SUMMERLY0.10 GRIND & OVERLAY