Loading...
HomeMy WebLinkAboutItem No. 08 Amend. No. 2 PSA Hunsaker & Assoc. Summerhill Dr. Interim ExtensionCity Council Agenda Report City of Lake Elsinore 130 South Main Street Lake Elsinore, CA 92530 www.lake-elsinore.org File Number: ID# 21-276 Agenda Date: 8/10/2021 Status: Approval FinalVersion: 1 File Type: Council Consent Calendar In Control: City Council / Successor Agency Agenda Number: 8) Amendment No. 2 to the Professional Services Agreement for Hunsaker and Associates for the Summerhill Drive Interim Extension Design Authorize the City Manager to execute the Amendment to the Agreement for Professional Services with Hunsaker and Associates for the Summerhill Drive Interim Extension Design in the amount of $6,000 and in such final form as approved by the City Attorney. Page 1 City of Lake Elsinore Printed on 8/5/2021 Page 1 of 2 REPORT TO CITY COUNCIL To: Honorable Mayor and Members of the City Council From: Jason Simpson, City Manager Prepared By: Remon Habib, City Engineer Date: August 10, 2021 Subject: Amendment No. 2 to the Professional Services Agreement for Hunsaker and Associates for the Summerhill Drive Interim Extension Design Recommendation Authorize the City Manager to execute the Amendment to the Agreement for Professional Services with Hunsaker and Associates for the Summerhill Drive Interim Extension Design in the amount of $6,000 and in such final form as approved by the City Attorney. Background On January 8, 2019, Council approved a professional services agreement with Glenn Lukos Associates for the Biological and Regulatory Support for the Summerhill Extension project. On May 14, 2019, City Council approved the professional services agreement with Hunsaker and Associate to begin the design of a two-lane roadway for the Summerhill Drive Extension project. The design will provide plans to go out for bid and construction to extend Summerhill Drive to Greenwald Ave. Both consultants will work in tandem to provide all professional services necessary to complete a constructible design package with compliance with regulatory requirements. Discussion The City will require additional professional services related to the design of the project. As part of the securing right-of-way for the new road extension, it was determined that abandonment approval letters from Public Utility Agencies were required. Additionally, in support of the Environmental Permitting, Glenn Lukos Associates requested the design team to prepare exhibits cost estimates for alternative designs at various drainage crossing s. Due to the required additional scope of services, an additional $6,000 is being requested as part of this amendment. The scope and cost change shows as follows:  Preparation of Exhibits and Cost Estimates for Environmental Permitting support for Alternative Design at Drainage Crossing – $3,400.  Obtain Abandonment Approval Letters from Public Utility Agencies – $2,600. Page 2 of 2 Fiscal Impact Amendment No. 2 for the professional services agreement will result in an additional cost of $6,000. Funding for this project will be allocated under the City’s adopted CIP budget. Exhibits A - Amendment No. 2 AMENDMENT NO. 2 TO AGREEMENT FOR PROFESSIONAL SERVICES Hunsaker and Associates Engineering Consulting Services This Amendment No. 2 to Agreement for Professional Services is made and entered into as of 8/10/2021, by and between the City of Lake Elsinore, a municipal corporation (“City), and Hunsaker and Associates, a Corporation (“Consultant”). RECITALS A. The City and Consultant have entered into that certain Agreement for Professional Services dated as of 5/14/2019, (the “Original Agreement”). Except as otherwise defined herein, all capitalized terms used herein shall have the meanings set forth for such terms in the Original Agreement. B. The Original Agreement provided for compensation to Consultant in an amount of Two Hundred and One Thousand Seven Hundred dollars ($201,700). C. Amendment No. 1, approved April 14, 2020, provided for an increase in compensation in an amount not to exceed Nineteen Thousand Seven Hundred Thirty dollars ($19,730) D. The parties now desire to amend the scope of services, term and increase the payment for such services as set forth in this Amendment No 2. NOW, THEREFORE, in consideration of the mutual covenants and conditions set forth herein, City and Consultant agree as follows: 1. Section 1, Scope of Services, of the Original Agreement is hereby amended to add the following: Consultant shall also perform the services described in Consultant’s 3/17/2021 Proposal (attached to this Amendment No. 2 as Exhibit A-2). Consultant shall provide such services at the time, place, and in the manner specified in Exhibit A-2, subject to the direction of the City through its staff that it may provide from time to time. 2. Section 2, Term, of the Original Agreement is hereby amended and restated in its entirety to read as follows: The term of this Agreement shall commence upon execution of this Agreement and shall continue until the services and related work are completed in accordance with the Consultant’s Proposal (Exhibit A-2) unless earlier terminated as provided elsewhere in this Agreement. The City may, at its sole discretion, extend the term of this Agreement by giving written notice thereof to Consultant not less than thirty (30) days before the end of the contract term, such notice to be exercised by the City Manager. 3. Section 3, Compensation, of the Original Agreement is hereby amended to read in its entirety as follows: Notwithstanding the foregoing, for purposes of Amendment No. 2 and the term thereof, compensation to be paid to Consultant shall be in accordance with the Schedule of Charges set forth in Consultant’s Proposal (referenced collectively as Exhibit A-2 Amendment No. 2). In no event shall Consultant’s compensation related to Exhibit A-2 to Amendment No. 2 exceed Six Thousand dollars ($6,000.00) without additional written authorization from the City Council. Total compensation shall not exceed Two Hundred Forty-Seven Thousand Six Hundred Dollars ($247,600.00). Notwithstanding any provision of Consultant’s Proposal to the contrary, out of pocket expenses set forth in Exhibit A-2 respectively, shall be reimbursed at cost without an inflator or administrative charge. Payment by City under this Agreement shall not be deemed a waiver of defects, even if such defects were known to the City at the time of payment. 4. Except for the changes specifically set forth herein, all other terms and conditions of the Original Agreement shall remain in full force and effect. IN WITNESS WHEREOF, the parties have caused this Amendment No. 2 to be executed on the respective dates set forth below. “CITY” CITY OF LAKE ELSINORE, a municipal corporation “CONSULTANT” Hunsaker and Associates City Manager Date: Doug Staley, President Date: __ ATTEST: City Clerk APPROVED AS TO FORM: City Attorney Director of Administrative Services Attachments: Exhibit A-2 – Consultant’s Proposal EXHIBIT A-1 CONSULTANT’S PROPOSAL [ATTACHED]