HomeMy WebLinkAboutItem No. 04 Cooperative Agreement County of Riverside Fire ServicesCity of Lake Elsinore
LW811-Si no
130 South Main Street
Lake Elsinore, CA 92530
www.lake - elsinore.org
Ne °— IKikr- ' City Council Agenda Report
File Number: ID# 21 -200
Agenda Date: 6/8/2021 Version: 1 Status: Approval Final
In Control: City Council / Successor Aqency
File Type: Council Consent
Calendar
Agenda Number: 4)
Approve Cooperative Agreement to Provide Fire Protection, Fire Prevention, Rescue, and
Medical Emeraencv Services for the Citv of Lake Elsinore
Approve the Cooperative Agreement with the County of Riverside to provide Fire Protection, Fire
Prevention, Rescue, and Medical Emergency Services for the City of Lake Elsinore through June 30,
2023, subject to County Counsel and City Attorney approval.
City of Lake Elsinore Page 1 Printed on 61312021
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REPORT TO CITY COUNCIL
To: Honorable Mayor and Members of the City Council
From: Jason Simpson, City Manager
Prepared By: Shannon Buckley, Assistant Administrative Services Director
Date: June 8, 2021
Subject: Approve Cooperative Agreement to Provide Fire Protection, Fire Prevention,
Rescue, and Medical Emergency Services for the City of Lake Elsinore
Recommendation
Approve the Cooperative Agreement with the County of Riverside to provide Fire Protection,
Fire Prevention, Rescue, and Medical Emergency Services for the City of Lake Elsinore
through June 30, 2023, subject to County Counsel and City Attorney approval.
Background
The City contracts with the County that has a cooperative agreement with the California
Department of Forestry and Fire Protection to provide fire services. The contract provides
the City with three fire stations, twenty -seven full -time fire personnel, firefighting and
suppression apparatus, two full -time and one quarter -time fire prevention personnel, and
participation in the regional fire protection system.
On April 10, 2018, the City Council approved a Cooperative Agreement To Provide Fire
Protection, Fire Prevention, Rescue, And Medical Emergency Services For The City Of
Lake Elsinore (Fiscal Year 2018/19 Through 2020/21).
The Cooperative Agreement provided the City of Lake Elsinore with a full range of fire
protection, fire prevention, disaster preparedness and rescue, and medical emergency
services. In addition to the general terms and conditions of these citywide services, the
Cooperative Agreement also committed the County to contribute toward staffing Station
#97.
Discussion
The City has contracted with the County of Riverside for fire services. The existing
cooperative agreement expires on June 30, 2021. The term of the proposed agreement will
be from July 1, 2021, to June 30, 2023, and it will increase contracted services from the
existing agreement with the addition of a medic squad.
A medic squad has been proposed by the Budget Subcommittee at the Lake Elsinore Fire
Station 10 downtown to offer improved public safety. The squad, which begins responding
to calls on July 1, consists of an engineer, a firefighter paramedic per shift, and Advanced
Life Support equipment using a smaller vehicle. The smaller squad can be dispatched to
Cooperative Agreement for Fire Services
June 8, 2021
Page 2 of 3
certain Emergency Medical Service calls in place of the larger fire engine. It's designed to
decrease response time, increase patient survivability, and cut down on costs.
This vehicle does not provide patient transport, however, if approved Squad 10 will
supplement existing resources and alleviate demand on the emergency response system.
It is being recommended as an adaptable and lower cost solution to respond to the City's
increasing calls for service within this station's operational area. This will free up Department
resources to respond to other incidents throughout the City. This vehicle is all- purpose with
response capabilities for all emergency incidents, with an emphasis on those requiring
Advanced Life Support (ALS). Squad 10 will provide additional coverage in the downtown
area of the City.
Although primarily for ALS responses, the squad will simultaneously provide additional
staffing for emergency incidents, add redundancy to the center of the City, decreasing
response times, and be capable of providing ALS during medical emergencies. Having a
Fire Apparatus Engineer on board also allows for a company officer to act as Incident
Commander (IC) for more complex calls, or assist the IC already on scene to mitigate the
emergency.
To accommodate the small crew, the city will purchase a new medic squad vehicle that is
still being assembled and will be delivered by Spring 2021. In the interim, the City will be
utilizing an existing vehicle from Station #97.
The new vehicle will cost approximately $300,000 and the medic squad personnel will cost
just over $1 million per year for the City; both will be paid out of Measure Z funds.
Measure Z was approved by Lake Elsinore voters in November 2020 and became effective
on April 1, 2021. It established a 1 percent transaction tax on the gross receipts of any
retailer from the sale of tangible property sold within the city limits.
The Cooperative Agreement provides for the County, through its Cooperative Fire Programs
with Cal Fire, to provide the City of Lake Elsinore with a full range of fire protection, fire
prevention, disaster preparedness, and rescue and medical emergency services.
When the Quint Fire Truck was placed in service, the County has agreed to fund three Fire
Captain positions. The City will fund three Engineers, three Firefighters Ils, and three Medic
Firefighter Ils.
Formalization of this agreement is required every three to five years to appropriately renew
the required contract. The County has provided the City with a schedule of contract staffing
costs (Exhibit "A ") to the Fire Protection Agreement for City Council approval, which reflects
the estimated service costs for the Fiscal Year 2021/22 through the Fiscal Year 2023/24.
Fiscal Impact
This agreement costs approximately $8,062,710 annually, however, the cost is offset by an
annual fire tax credit of approximately $3,350,298. The sources of revenue for the fire tax
credit are property taxes on a parcel within the City and Redevelopment Pass - Through
revenue. While Redevelopment has been dissolved in California, the State continues to
permit Redevelopment Pass - Through agreements and the revenue will fund this service.
Cooperative Agreement for Fire Services
June 8, 2021
Page 3 of 3
Exhibits
A — Agreement
Al — CalFire Cost Estimate
B - Additional Terms
C - Fire Use Agreement
D - Office of the Fire Marshall Agreement
A COOPERATIVE AGREEMENT
TO PROVIDE FIRE PROTECTION, FIRE PREVENTION, RESCUE, FIRE MARSHAL
AND MEDICAL EMERGENCY SERVICES FOR THE CITY OF LAKE ELSINORE
THIS AGREEMENT, made and entered into this day of ,
2021, by and between the County of Riverside, a political subdivision of the State of
California, on behalf of the Fire Department (hereinafter referred to as "COUNTY "), and
the City of Lake Elsinore a municipal corporation (hereinafter referred to as "CITY "),
whereby it is agreed as follows:
SECTION I: PURPOSE
A. The purpose of this Agreement is to arrange for COUNTY, through its
Cooperative Fire Programs Fire Protection Reimbursement Agreement ( "CAL FIRE
Agreement ") with the California Department of Forestry and Fire Protection ( "CAL FIRE "),
to provide CITY with fire protection, hazardous materials mitigation, technical rescue
response, fire marshal, medical emergency services, and public service assists
(hereinafter referred to as "Fire Services "). This Agreement is entered into pursuant to
the authority granted by Government Code sections §55600 et seq., and will provide a
unified, integrated, cooperative, regional fire protection system. COUNTY's ability to
perform under this Agreement is subject to the terms and conditions of the CAL FIRE
Agreement.
B. As part of the negotiations and in consideration of the cost for providing Fire
Services in both the City and the County, the CITY and COUNTY desire to share costs
related to the staffing of Station #97. Station #97 will provide services to the City of Lake
Elsinore as well as to the unincorporated territory in the County of Riverside.
C. For the purpose of the staffing, the Parties agree as follow:
1. The CITY will pay for the cost of three (3) Fire Apparatus Engineers,
three (3) Firefighter II's and three (3) Medic Firefighter II's at the rate
specified in the "Exhibit A ".
2. The COUNTY will pay for the cost of three (3) Fire Captains at the rate
specified in the "Exhibit A ".
SECTION II: DESIGNATION OF FIRE CHIEF
A. The County Fire Chief appointed by the Board of Supervisors, or his /her
designee (hereinafter referred to as "Chief ") shall represent COUNTY and CITY during
the period of this Agreement, and Chief shall, under the supervision and direction of the
County Board of Supervisors, have charge of the organization described in Exhibit "A ",
attached hereto and made a part hereof, for the purpose of providing Fire Services as
deemed necessary to satisfy the needs of both the COUNTY and CITY, except upon
Cooperative Fire Agreement
City of Lake Elsinore
July 1, 2021 to June 30, 2023
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those lands wherein other agencies of government have responsibility for the same or
similar Fire Services.
B. The COUNTY will assign an existing Chief Officer as the Fire Department
Liaison (hereinafter referred to as "Fire Liaison "). The Chief may delegate certain
authority to the Fire Liaison, as the Chief's duly authorized designee and the Fire Liaison
shall be responsible for directing the Fire Services provided to CITY as set forth in Exhibit
«A„
C. COUNTY will be allowed flexibility in the assignment of available personnel
and equipment in order to provide the Fire Services as agreed upon herein.
SECTION III: PAYMENT FOR SERVICES
A. CITY shall annually appropriate a fiscal year budget to support the Fire
Services designated at a level of service mutually agreed upon by both parties and as set
forth in Exhibit "A" for the term of this Agreement. This Exhibit may be amended in writing
by mutual agreement by both parties or when a CITY — requested increase or reduction in
services is approved by COUNTY.
B. COUNTY provides fire personnel and services through its CAL FIRE
Agreement. In the event CITY desires an increase or decrease in CAL FIRE or COUNTY
civil service employees or services assigned to CITY as provided for in Exhibit "A," CITY
shall provide one hundred twenty (120) days written notice of the proposed requested
increase or decrease. Proper notification shall include the following: (1) The total amount
of increase or decrease; (2) The effective date of the increase or decrease; and (3) The
number of employees, by classification, affected by the proposed increase or decrease.
If such notice is not provided, CITY shall reimburse COUNTY for relocation costs incurred
by COUNTY because of the increase or decrease, in addition to any other remedies
available resulting from the increase or decrease in services. COUNTY is under no
obligation to approve any requested increase or decrease, and it is expressly understood
by the parties that in no event will COUNTY authorize or approve CITY's request to
reduce services below the COUNTY Board of Supervisors— approved staffing level for any
fire station, or to reduce services to the extent that the services provided under this
Agreement are borne by other jurisdictions. COUNTY shall render a written decision on
whether to allow or deny the increase or decrease within thirty (30) days of the notice
provided pursuant to this section.
C. CITY shall pay COUNTY actual costs for Fire Services pursuant to this
Agreement. COUNTY shall make a claim to CITY for the actual cost of contracted
services, pursuant to Exhibit "A," on a quarterly basis. The COUNTY is mandated per
Government Code section §51350 for full cost recovery. CITY shall pay each claim, in
full, within thirty (30) days after receipt thereof.
D. Any changes to the salaries or expenses set forth in Exhibit "A" made
necessary by action of the Legislature, CAL FIRE, or any other public agency with
Cooperative Fire Agreement
City of Lake Elsinore
July 1, 2021 to June 30, 2023
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authority to direct changes in the level of salaries or expenses, shall be paid from the
funds represented as set forth in Exhibit "A." The CITY is obligated to expend or
appropriate any sum in excess of Exhibit "A" increased by action of the Legislature, CAL
FIRE, or any other public agency with authority to direct changes. If within thirty (30) days
after notice, in writing, from COUNTY to CITY that the actual cost of maintaining the
services specified in Exhibit "A" as a result of action by the Legislature, CAL FIRE, or
other public agency will exceed the total amount specified therein, and CITY has not
agreed to make available the necessary additional funds, COUNTY shall have the right
to unilaterally reduce the services furnished under this Agreement by an appropriate
amount and shall promptly notify CITY, in writing, specifying the services to be reduced.
Any COUNTY or CAL FIRE personnel reduction resulting solely due to an increase in
employee salaries or expenses occurring after signing this Agreement and set forth in
Exhibit "A" that CITY does not agree to fund, as described above, shall not be subject to
relocation expense reimbursement by CITY. If CITY desires to add funds to the total
included herein to cover the cost of increased salaries or services necessitated by actions
described in this paragraph, such increase shall be accomplished by an additional
appropriation by the City Council of CITY, and an amendment to Exhibit "A" approved by
the parties hereto.
E. Chief may be authorized to negotiate and execute any amendments to
Exhibit "A" or Exhibit "C" of this Agreement on behalf of COUNTY as authorized by the
Board of Supervisors. CITY shall designate a "Contract Administrator" who shall, under
the supervision and direction of CITY, be authorized to execute amendments to Exhibits
"A" or "C" on behalf of CITY.
F. [ X ] (Check only if applicable, and please initial to acknowledge) Additional terms
as set forth in the attached Exhibit "B" are incorporated herein and shall additionally apply
to this agreement regarding payment of services.
G. [ X ] (Check only if applicable, and please initial to acknowledge) Additional
terms as set forth in the attached Exhibit "C" are incorporated herein and shall additionally
apply to this agreement regarding payment for the Fire Engine Use Agreement.
H. [ X ] (Check only if applicable, and please initial to acknowledge) Additional terms
as set forth in the attached Exhibit "D" are incorporated herein and shall additionally apply
to this agreement regarding payment for Fire Marshall Services.
I. Notwithstanding Paragraph G, as it relates to the Fire Engine Use
Agreement herein if applicable, additional terms as set forth are incorporated herein and
shall additionally apply to this Agreement regarding payment of services. In the event
that a fire engine, owned and maintained by the CITY has a catastrophic failure, the
COUNTY Fire Chief may allow use of a COUNTY fire engine, free of charge, up to one
hundred twenty (120) days. After the initial one hundred twenty (120) days, a rental fee
will be applied to the CITY invoice for use of said COUNTY fire engine. The rental fee
shall be Two Thousand Fifty -Five Dollars ($2,055) per day; or Fourteen Thousand Three
Hundred Eighty -Four Dollars ($14,384) per week.
Cooperative Fire Agreement
City of Lake Elsinore
July 1, 2021 to June 30, 2023
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J. Notwithstanding Paragraph H, as it relates to Fire Marshal services herein,
if applicable, additional terms as set forth are incorporated herein and shall additionally
apply to this agreement regarding Fire Marshal services. In the event the CITY elects not
to use Fire Marshal services outlined in Paragraph H (Exhibit D), the services must be
provided by the COUNTY Office of the Fire Marshal pursuant to Health and Safety Code
sections 13145 and 13146 at a cost to the owner as outlined in COUNTY Ordinance No.
671 (Establishing Consolidated Fees for Land Use and Related Functions).
SECTION IV: INITIAL TERM AND AMENDMENT
A. The term of this Agreement shall be from July 1, 2021, to June 30, 2023.
B. One (1) year prior to the date of expiration of this Agreement, CITY shall
give COUNTY written notice of whether CITY intends to enter into a new Agreement with
COUNTY for Fire Services and, if so, whether CITY intends to request a change in the
level of Fire Services provided under this Agreement.
SECTION V: TERMINATION
During the term of this Agreement, this Agreement may only be terminated by the
voters of either the COUNTY or the CITY pursuant to Government Code §55603.5.
SECTION VI: COOPERATIVE OPERATIONS
All Fire Services contemplated under this Agreement shall be performed by both
parties to this Agreement working as one unit; therefore, personnel and /or equipment
belonging to either CITY or COUNTY may be temporarily dispatched elsewhere from time
to time for mutual aid.
SECTION VII: MUTUAL AID
Pursuant to Health and Safety Code sections 13050 et seq., when rendering
mutual aid or assistance, COUNTY may, at the request of CITY, demand payment of
charges and seek reimbursement of CITY costs for personnel, equipment use, and
operating expenses as funded herein, under authority given by Health and Safety Code
sections 13051 and 13054. COUNTY, in seeking said reimbursement pursuant to such
request of CITY, shall represent the CITY by following the procedures set forth in Health
and Safety Code section 13052. Any recovery of CITY costs, less actual expenses, shall
be paid or credited to the CITY, as directed by CITY.
In all such instances, COUNTY shall give timely notice of the possible application
of Health and Safety Code sections 13051 and 13054 to the officer designated by CITY.
Cooperative Fire Agreement
City of Lake Elsinore
July 1, 2021 to June 30, 2023
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SECTION VIII: SUPPRESSION COST RECOVERY
As provided in Health and Safety Code section 13009, Riverside County
Ordinance No. 787, section 5.E.2., and California Fire Code, COUNTY may bring an
action for collection of suppression costs of any fire caused by negligence, violation of
law, or failure to correct noticed fire safety violations. Additionally, COUNTY may bring
action for collection to any person who negligently, intentionally or in violation of law
causes an emergency response, including, but not limited to, a traffic accident, spill of
toxic or flammable fluids or chemicals is liable for the costs of securing such emergency,
including those costs pursuant to Government Code section 53150, et seq., as may be
amended from time to time. When using CITY equipment and personnel under the terms
of this Agreement, COUNTY may bring such actions for collection of costs incurred by
CITY and the COUNTY. In such a case, CITY appoints and designates COUNTY as its
agent in said collection proceedings. In the event of recovery, COUNTY shall apportion
the recovered amount via the annual Cost Allocation Plan. This recovery does not include
CITY resources outside of this Cooperative Agreement. Those resources would require
the CITY to obtain cost recovery directly.
In all such instances, COUNTY shall give timely notice of the possible application
of Health and Safety Code section 13009 to the officer designated by CITY.
SECTION IX: PROPERTY ACCOUNTING
All personal property provided by CITY and by COUNTY for the purpose of
providing Fire Services under the terms of this Agreement shall be marked and accounted
for in such a manner as to conform to the standard operating procedure established by
the COUNTY for the segregation, care, and use of the respective property of each.
SECTION X: FACILITY
CITY shall provide Fire Station(s), strategically located to provide standard
response time within the City of Lake Elsinore from which fire operations shall be
conducted. If the Fire Station(s) are owned by the CITY, the CITY shall maintain the
facilities at CITY's cost and expense. In the event CITY requests COUNTY to undertake
repairs or maintenance costs or services, the costs and expenses of such repairs or
maintenance shall be reimbursed to COUNTY through the Support Services Cost
Allocation, or as a direct Invoice to the CITY.
SECTION XI: INDEMNIFICATION AND HOLD HARMLESS
To the fullest extent permitted by applicable law, COUNTY shall and does agree
to indemnify, protect, defend and hold harmless CITY, its agencies, districts, special
districts and departments, their respective directors, officers, elected and appointed
officials, employees, agents and representatives (collectively, "Indemnitees ") for, from
and against any and all liabilities, claims, damages, losses, liens, causes of action, suits,
awards, judgments and expenses, attorney and /or consultant fees and costs, taxable or
Cooperative Fire Agreement
City of Lake Elsinore
July 1, 2021 to June 30, 2023
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otherwise, of any nature, kind or description of any person or entity, directly or indirectly
arising out of, caused by, or resulting from (1) the Services performed hereunder by
COUNTY, or any part thereof, (2) the Agreement, including any approved amendments
or modifications, or (3) any negligent act or omission of COUNTY, its officers, employees,
subcontractors, agents, or representatives (collectively, "Liabilities "). Notwithstanding
the foregoing, the only Liabilities with respect to which COUNTY's obligation to indemnify,
including the cost to defend, the Indemnitees does not apply is with respect to Liabilities
resulting from the negligence or willful misconduct of an Indemnitee, or to the extent such
claims do not arise out of, pertain to or relate to the Scope of Work in the Agreement.
To the fullest extent permitted by applicable law, CITY shall and does agree to
indemnify, protect, defend and hold harmless COUNTY, its agencies, departments,
directors, officers, agents, Board of Supervisors, elected and appointed officials and
representatives (collectively, "Indemnitees ") for, from and against any and all liabilities,
claims, damages, losses, liens, causes of action, suits, awards, judgments and expenses,
attorney and /or consultant fees and costs, taxable or otherwise, of any nature, kind or
description of any person or entity, directly or indirectly arising out of, caused by, or
resulting from (1) the services performed hereunder, by CITY, or any part thereof, (2) the
Agreement, including any approved amendments or modifications, or (3) any negligent
act or omission of CITY its officers, employees, subcontractors, agents, or
representatives (collectively, "Liabilities "). Notwithstanding the foregoing, the only
Liabilities with respect to which CITY's obligation to indemnify, including the cost to
defend, the Indemnitees does not apply is with respect to Liabilities resulting from the
negligence or willful misconduct of an Indemnitee, or to the extent such claims do not
arise out of, pertain to or relate to the Scope of Work in the Agreement.
SECTION XII: AUDIT
A. COUNTY and CITY agree that their designated representative shall have
the right to review and to copy any records and supporting documentation of the other
party hereto pertaining to the performance of this Agreement. COUNTY and CITY agree
to maintain such records for possible audit for a minimum of three (3) years after final
payment, unless a longer period of records retention is stipulated or as required by law,
and to allow the auditor(s) of the other party access to such records during normal
business hours. COUNTY and CITY agree to a similar right to audit records in any
subcontract related to performance of this Agreement. (E.g., Gov. Code, §8546.7).
B. Each party shall bear its own costs in performing a requested audit.
SECTION XIII: DISPUTES
CITY shall select and appoint a "Contract Administrator" who shall, under the
supervision and direction of CITY, be available for contract resolution or policy
intervention with COUNTY, when, upon determination by the Chief that a situation exists
under this Agreement in which a decision to serve the interest of CITY has the potential
to conflict with COUNTY interest or policy. Any dispute concerning a question of fact
Cooperative Fire Agreement
City of Lake Elsinore
July 1, 2021 to June 30, 2023
6 ofs
arising under the terms of this Agreement which is not disposed of within a reasonable
period of time by the CITY and COUNTY employees normally responsible for the
administration of this Agreement shall be brought to the attention of the Chief Executive
Officer (or designated representative) of each organization for joint resolution. For
purposes of this provision, a "reasonable period of time" shall be ten (10) calendar days
or less. CITY and COUNTY agree to continue with the responsibilities under this
Agreement during any dispute. Disputes that are not resolved informally by and between
CITY and COUNTY representatives may be resolved, by mutual agreement of the parties,
through mediation. Such mediator will be jointly selected by the parties. The costs
associated with mediator shall be shared equally among the participating parties. If the
mediation does not resolve the issue(s), or if the parties cannot agree to mediation, the
parties reserve the right to seek remedies as provided by law or in equity. The parties
agree, pursuant to Battaglia Enterprises v. Superior Court (2013) 215 Cal.App.41" 309,
that each of the parties are sophisticated and negotiated this agreement and this venue
at arm's length. Pursuant to this Agreement, the parties agree that venue for litigation
shall be in the Superior Court of Riverside County. Should any party attempt to defeat this
section and challenge venue in Superior Court, the party challenging venue stipulates to
request the Court change venue to San Bernardino County and shall not ask for venue in
any other County.
Any claims or causes of actions, whether they arise out of unresolved disputes as
specified in this section or claims by third parties that are made against the COUNTY,
shall be submitted to the Office of the Clerk of the Board for the County of Riverside in a
timely manner. For claims made against the COUNTY that involve CAL FIRE employees,
to the extent permissible under the COUNTY's contract with CAL FIRE, the claims will be
forwarded on to CAL FIRE for processing.
E,9 to] IM0WNDiW_A9 to] V01WiiN921M
If CITY fails to remit payments for services rendered pursuant to any provision of
this Agreement, COUNTY may seek recovery of fees through litigation, in addition to all
other remedies available.
In the event of litigation between COUNTY and CITY to enforce any of the
provisions of this Agreement or any right of either party hereto, the unsuccessful party to
such litigation agrees to pay the prevailing party's costs and expenses, including
reasonable attorneys' fees, all of which shall be included in and as a part of the judgment
rendered in such litigation.
SECTION XV: DELIVERY OF NOTICES
Any notices to be served pursuant to this Agreement shall be considered delivered
when deposited in the United States mail and addressed to:
Cooperative Fire Agreement
City of Lake Elsinore
July 1, 2021 to June 30, 2023
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COUNTY OF RIVERSIDE
Riverside County Fire Chief
210 West San Jacinto Avenue
Perris, CA 92570
CITY OF LAKE ELSINORE
City Manager
City of Lake Elsinore
130 South Main Street
Lake Elsinore, CA 92530
Provisions of this section do not preclude any notices being delivered in person to
the addresses shown above. Delivery in person shall constitute service hereunder,
effective when such service is made.
SECTION XVII: ENTIRE CONTRACT
This Agreement contains the whole contract between the parties for the provision
of Fire Services. It may be amended or modified upon the mutual written consent of the
parties hereto where in accordance with applicable state law. This Agreement does NOT
supplement other specific agreements entered into by both parties for equipment or
facilities, and excepting those equipment or facilities agreements, this Agreement cancels
and supersedes any previous agreement for the same or similar services.
[Signature Provisions on following page]
Cooperative Fire Agreement
City of Lake Elsinore
July 1, 2021 to June 30, 2023
80f9
IN WITNESS, WHEREOF, the duly authorized officials of the parties hereto have, in their
respective capacities, set their hands as of the date first hereinabove written.
Dated:
/_raION9
Candice Alvarez, City Clerk
Dated:
ATTEST:
KECIA HARPER
Clerk of the Board
By:
Deputy
(SEAL)
(SEAL)
CITY OF LAKE ELSINORE
By:
Robert E. Magee, City Mayor
APPROVED AS TO FORM:
By:
Barbara Leibold, City Attorney
COUNTY OF RIVERSIDE
LIZA
Chair, Board of Supervisors
APPROVED AS TO FORM:
GREGORY P. PRIAMOS,
County Counsel
By:
MELISSA R. CUSHMAN
Deputy County Counsel
Contract CitieslCOOPERATIVE AGREEMENTILAKE ELSINOREILAKE ELSINORE Cooperative Agreement 07012021 - 06302024 20210602 2 -yrs. do"
Cooperative Fire Agreement
City of Lake Elsinore
July 1, 2021 to June 30, 2023
9 01`9
EXHIBIT "A1"
TO THE COOPERATIVE AGREEMENT TO PROVIDE
FIRE PREVENTION, RESCUE, FIRE MARSHAL AND
MEDICAL EMERGENCY FOR THE CITY OF LAKE ELSINORE
DATED JULY 1, 2021 FOR FY2021/2022 & FY2022/2023
CITY BUDGET COST ESTIMATE (with Tax Credit)
FISCAL YEAR 2021/2022
FISCAL YEAR 2022/2023
TOTAL CITY BUDGET ESTIMATE FOR FY2021/2022 & FY2022/2023
CITY BUDGET COST ESTIMATE (without Tax Credit)
FISCAL YEAR 2021/2022
FISCAL YEAR 2022/2023
$4,939,102
$5,448,959
$10,388,061
$8,289,400
$8,799,257
TOTAL CITY BUDGET ESTIMATE FOR FY2021/2022 & FY2022/2023 $17,088,656
EXHIBIT "Al"
TO THE COOPERATIVE AGREEMENT TO PROVIDE
FIRE PREVENTION, RESCUE, FIRE MARSHAL AND
MEDICAL EMERGENCY FOR THE CITY OF LAKE ELSINORE
DATED JULY 1, 2021 FOR FY2021/2022
Add Medic Squad at Stn #10 (5- person staffing) - Effective July 1, 2021
*See notation below for estimate assumptions
CAPTAINS CAPTAIN ENGINEERS ENGINEER FF II FFII
TOTALS
MEDICS __MEDICS__ MEDICS
STA #10
Medic Squad 225,271 1 396,564 2 399,919 2
1,021,755
5
STA #85
Medic Engine 450,542 2 396,564 2 399,919 2
1,247,026
6
STA #94
Medic Engine 450,542 2 396,564 2 399,919 2
1,247,026
6
STA #97
Medic Truck 594,846 3 521,493 3 599,879 3
1,716,218
9
*(Truck County) *0 3
3
Vacation Relief 226,431 1 399,919 2
626,350
3
SUBTOTALS 1,126,356 1,784,539 226,431 521,493 2,199,557
$5,858,376
SUBTOTAL STAFF 8 9 1 3 11
32
BATTALION CHIEF 263,060 each
263,060
1
FIRE SAFETY SUPERVISOR (PCN 00114439) 173,935 each
173,935
1
FIRE SAFETY SPECIALIST (PCN - 25% Cost share w/ Wildomar) 161,564 each
40,391
0.25
FIRE SAFETY INSPECTOR (PCN 00006977) 141,812 each
141,812
1
SUBTOTAL
$619,198
35
ESTIMATED SUPPORT SERVICES (Fire Cost Allocation Plan)
Administrative /Operational (Schedule A) 16,082 per assigned Staff **
530,714
33
Volunteer Program (Schedule B) 5,504 Per Entity Allocation
5,504
1
Medic Program (Schedule C) 10,648 Medic FTE and 1,370 per Defib
131,884
12
ECC Support (Schedule E) 28.12 per Call and 18,529 per Station
221,385
Fleet Support (Schedule F) 65,330 per Fire Suppression Equip
195,991
3
Comm /IT Support (Schedule G) 41.21 per Call and 27,160 per Station
324,467
Hazmat Support (Schedule 1) 1,096 per Call and 4,468 per Station
29,540
SUPPORT SERVICES SUBTOTAL
$1,439,486
DIRECT CHARGES
73,150
FIRE ENGINE USE AGREEMENT 36,250 each engine
72,500
2
TOTAL STAFF COUNT
35
TOTAL ESTIMATED CITY BUDGET
$8,062,710
• LAKE ELSINORE ESTIMATED FIRE TAX CREDIT
($3,350,298)
NET ESTIMATED CITY BUDGET
$4,712,412
• STRUCTURAL FIRE TAXES (2,152,476)
ESTIMATED REDEVELOPMENT PASS THRU (1,197,822)
TOTAL ESTIMATED TAX FUNDING ($3,350,298)
3.0 Fire Stations 33.00 Assigned Staff
5,897 Number of Calls 0.00 Battalion Chief Support
12 Assigned Medic FTE ** 33.00 Total Assigned Staff
3 Monitors /Defibs
3 Hazmat Stations
13 Number of Hazmat Calls
FY21122 EXHIBIT "A"
CITY OF LAKE ELSINORE
Page 2 of 5
_SUPPORT SERVICES (Fire Cost Allocation Plan)
Administrative & Operational Services
Finance Procurement
Training Emergency Services
Data Processing Fire Fighting Equip.
Accounting Office Supplies /Equip.
Personnel
Volunteer Program - Support staff, Workers Comp, and Personal Liability Insurance
Medic Program - Support staff, Training, Certification, Case Review & Reporting, Monitor/
Defibrillator replacement cycle.
Battalion Chief Support - Pooled BC coverage for Cities /Agencies that do not include BC Staffing
as part of their contracted services.
Fleet Support - Support staff, automotive costs, vehicle /engine maintenance, fuel costs
Emergency Command Center Support - Dispatch services costs
Communications / IT Support - Support staff, communications, radio maintenance, computer
support functions
Facility Support - Facility maintenance staff with associated operating costs.
Hazmat Program - Support staff, operating costs, and vehicle replacement
FY 21122 POSITION SALARIES TOP STEP (per assumptions below)
316,514
DEPUTY CHIEF
36,250
312,336
DIV CHIEF
16,082
263,060
BAT CHIEF
5,504
225,271
CAPT
10,648
254,658
CAPT MEDIC
1,370
198,282
ENG
78,644
226,431
ENG /MEDIC
18,529
173,831
FF II
28.12
199,960
FF II /MEDIC
65,330
173,935
FIRE SAFETY SUPERVISOR
27,160
161,564
FIRE SAFETY SPECIALIST
41.21
141,812
FIRE SYSTEMS INSPECTOR
1,442
83,148
OFFICE ASSISTANT III
418.92
94,600
SECRETARY I
4,468
179,773
COUNTY DEPUTY FIRE MARSHAL
1,095.74
Electricity
521540 Maint- Office Equipment
1,891
FIRE ENGINE
SRVDEL
VOL DEL
MEDIC FTE
MEDIC MONITORS /DEFIBS REPLACEMENT
BATT DEL
ECC STATION
ECC CALLS
FLEET SUPPORT
COMM /IT STATION
COMM /IT CALLS
FACILITY STATION
FACILITY FTE
HAZMAT STATION
HAZMAT CALLS
HAZMAT VEHICLE REPLACEMENT
*Cost Assumptions:
All Salaries based on FINAL Salary, Pay Differentials, and Operating Expenses Schedule
FY 2021 -2022 Dated January 12, 2021
Benefits and Admin Fee based on Staff Benefit Rate Matrix FY 2021 -22
dated February 2021 - Prelim
Direct cost of benefits (COBEN) is based on 1st Qtr AO -17 data.
Estimated Support Services based on assumptions above
FY 21/22 DIRECT BILL ACCOUNT CODES
520230 Cellular Phone
522340
Station Budgeted Maint - Building and Improvement
520300 Pager Service
522360
Maint - Exterminatior
520320 Telephone Service
522380
Maint - Critical Syste
520800 Household Expense
522410
Maint - Health & Saff
520805 Appliances
522860
Medical Supplies
520830 Laundry Services
522890
Pharmaceuticals
520840 Household Furnishings
523220
Licenses And Perm
520845 Trash
523680
Office Equip Non Fi
521380 Maint- Copier Machines
526700
Rent -Lease Buildin(,
521440 Maint- Kitchen Equipment
529500
Electricity
521540 Maint- Office Equipment
529510
Heating Fuel
521660 Maint - Telephone
529550
Water
521680 Maint- Underground Tanks
537240
Interfnd Exp- Utilities
522310 Maint - Building and Improvement
542060
Capital Improvemer
FY21122 EXHIBIT "A"
CITY OF LAKE ELSINORE
Page 3 of 5
EXHIBIT "Al"
TO THE COOPERATIVE AGREEMENT TO PROVIDE
FIRE PREVENTION, RESCUE, FIRE MARSHAL AND
MEDICAL EMERGENCY FOR THE CITY
OF LAKE ELSINORE
DATED JULY 1, 2021 FOR FY2022/2023
*See notation below for estimate assumptions
CAPTAINS CAPTAIN ENGINEERS ENGINEER
FF II FFII
TOTALS
MEDICS _- MEDICS-_
MEDICS
STA #10
Medic Squad 236,535 1 473,069 2
419,915 2
1,129,519
5
STA #85
Medic Engine 473,069 2 473,069 2
419,915 2
1,366,054
6
STA #94
Medic Engine 473,069 2 416,393 2
419,915 2
1,309,377
6
STA #97
Medic Truck 624,589 3
547,568 3 629,873 3
1,802,029
9
*(Truck County) *0 3
3
Vacation Relief 237,752
1 419,915 2
657,668
3
SUBTOTALS 1,182,673 1,987,120 237,752
547,568 2,309,535
$6,264,648
SUBTOTAL STAFF 8 9
1 3 11
32
BATTALION CHIEF 276,213
each
276,213
1
FIRE SAFETY SUPERVISOR (PCN 00114439) 177,414
each
177,414
1
FIRE SAFETY SPECIALIST (PCN - 25% Cost share w/ Wildomar) 164,796
each
41,199
0.25
FIRE SAFETY INSPECTOR (PCN 00006977) 144,649
each
144,649
1
SUBTOTAL
$639,474
35
ESTIMATED SUPPORT SERVICES (Fire Cost Allocation Plan)
Administrative /Operational (Schedule A) 16,886
per assigned Staff **
557,250
33
Volunteer Program (Schedule B) 5,779
Per Entity Allocation
5,779
1
Medic Program (Schedule C) 11,180 Medic FTE and
1,439 per Defib
138,478
12
ECC Support (Schedule E) 29.52 per Call and
19,455 per Station
232,455
Fleet Support (Schedule F) 68,597
per Fire Suppression Equip
205,791
3
Comm /IT Support (Schedule G) 43.27 per Call and
28,518 per Station
340,691
Hazmat Support (Schedule 1) 1,151 per Call and
4,691 per Station
31,017
SUPPORT SERVICES SUBTOTAL
$1,511,460
DIRECT CHARGES
73,150
FIRE ENGINE USE AGREEMENT 36,250
each engine
72,500
2
TOTAL STAFF COUNT
35
TOTAL ESTIMATED CITY BUDGET
$8,561,232
• LAKE ELSINORE ESTIMATED FIRE TAX CREDIT
($3,350,298)
NET ESTIMATED CITY BUDGET
$5,210,935
• STRUCTURAL FIRE TAXES (2,152,476)
ESTIMATED REDEVELOPMENT PASS THRU (1,197,822)
TOTAL ESTIMATED TAX FUNDING ($3,350,298)
3.0 Fire Stations
33.00 Assigned Staff
5,897 Number of Calls
0.00 Battalion Chief Support
12 Assigned Medic FTE
** 33.00 Total Assigned Staff
3 Monitors /Defibs
3 Hazmat Stations
13 Number of Hazmat Calls
FY22123 EXHIBIT "A"
CITY OF LAKE ELSINORE
Page 4 of 5
_SUPPORT SERVICES (Fire Cost Allocation Plan)
Administrative & Operational Services
Finance Procurement
Training Emergency Services
Data Processing Fire Fighting Equip.
Accounting Office Supplies /Equip.
Personnel
Volunteer Program - Support staff, Workers Comp, and Personal Liability Insurance
Medic Program - Support staff, Training, Certification, Case Review & Reporting, Monitor/
Defibrillator replacement cycle.
Battalion Chief Support - Pooled BC coverage for Cities /Agencies that do not include BC Staffing
as part of their contracted services.
Fleet Support - Support staff, automotive costs, vehicle /engine maintenance, fuel costs
Emergency Command Center Support - Dispatch services costs
Communications / IT Support - Support staff, communications, radio maintenance, computer
support functions
Facility Support - Facility maintenance staff with associated operating costs.
Hazmat Program - Support staff, operating costs, and vehicle replacement
FY 22/23 POSITION SALARIES TOP STEP (per assumptions below)
FY22123 EXHIBIT "A"
CITY OF LAKE ELSINORE
Page 5 of 5
332,340
DEPUTY CHIEF
36,250
FIRE ENGINE
327,953
DIV CHIEF
16,886
SRVDEL
276,213
BAT CHIEF
5,779
VOL DEL
236,535
CAPT
11,180
MEDIC FTE
267,391
CAPT MEDIC
1,439
MEDIC MONITORS /DEFIBS REPLACEMENT
208,196
ENG
82,576
BATT DEL
237,752
ENG /MEDIC
19,455
ECC STATION
182,523
FF II
29.52
ECC CALLS
209,958
FF II /MEDIC
68,597
FLEET SUPPORT
177,414
FIRE SAFETY SUPERVISOR
28,518
COMM /IT STATION
164,796
FIRE SAFETY SPECIALIST
43.27
COMM /IT CALLS
144,649
FIRE SYSTEMS INSPECTOR
1,514
FACILITY STATION
84,811
OFFICE ASSISTANT III
439.86
FACILITY FTE
96,492
SECRETARY I
4,691
HAZMAT STATION
183,369
COUNTY DEPUTY FIRE MARSHAL
1,150.52
HAZMAT CALLS
1,986
HAZMAT VEHICLE REPLACEMENT
'Cost Assumptions:
All Salaries based on FINAL Salary, Pay Differentials, and Operating Expenses Schedule FY
2021 -2022 Dated January 12, 2021
Benefits and Admin Fee based on Staff Benefit Rate Matrix FY 2021 -22 dated February 2021
- Prelim
Direct cost of benefits (COBEN) is based on 1st Qtr AO -17 data.
Projected increase
of 5% to Safety & 2% Non - Safety Staff and 5%
Support Services from previous FY21122.
FY 22/23 DIRECT BILL ACCOUNT CODE
520230
Cellular Phone
522340
Station Budgeted Maint - Building and Improvement
520300
Pager Service
522360
Maint - Exterminatior
520320
Telephone Service
522380
Maint - Critical Syste
520800
Household Expense
522410
Maint - Health & Saf(
520805
Appliances
522860
Medical Supplies
520830
Laundry Services
522890
Pharmaceuticals
520840
Household Furnishings
523220
Licenses And Perm
520845
Trash
523680
Office Equip Non Fi
521380
Maint- Copier Machines
526700
Rent -Lease Buildinc
521440
Maint- Kitchen Equipment
529500
Electricity
521540
Maint- Office Equipment
529510
Heating Fuel
521660
Maint - Telephone
529550
Water
521680
Maint- Underground Tanks
537240
Interfnd Exp- Utilities
522310
Maint - Building and Improvement
542060
Capital Improvemer
FY22123 EXHIBIT "A"
CITY OF LAKE ELSINORE
Page 5 of 5
EXHIBIT "B"
TO THE COOPERATIVE AGREEMENT
TO PROVIDE FIRE PROTECTION, FIRE PREVENTION, RESCUE
AND MEDICAL AID FOR THE CITY OF LAKE ELSINORE
DATED JULY 1, 2021
PAYMENT FOR SERVICES
ADDITIONAL TERMS
COUNTY shall make a claim to CITY for the actual cost of contracted services as
shown on Exhibit "A" during each of the following periods:
(1) July 1 through September 30, claim in October;
(2) October 1 through December 31, claim in January;
(3) January 1 through March 31, claim in April; and
(4) April 1 through June 30, claim in July /August.
The claims shall be for actual costs of services after any deduction for estimated
Structural Fire taxes and /or Redevelopment, with final reconciliation of fire taxes to actual
revenue received which may result in an additional credit or expense to CITY in the
August final claim. CITY shall pay each claim within 30 days after receipt thereof.
COUNTY shall allow a credit in the amount of the Structural Fire taxes as determined by
COUNTY Auditor Controller /Treasurer Tax Collector Office to be collected in each fiscal
year of this Agreement. The allowed credit shall not exceed the cost of contracted
services.
Exhibit "B"
CITY OF LAKE ELSINORE
1 of 1
EXHIBIT "C"
TO THE COOPERATIVE AGREEMENT
TO PROVIDE FIRE PROTECTION, FIRE PREVENTION, RESCUE, FIRE MARSHAL
AND MEDICAL EMERGENCY SERVICES FOR THE CITY LAKE ELSINORE
DATED JULY 1, 2021
PAYMENT FOR SERVICES
ADDITIONAL SERVICES
FIRE ENGINE USE AGREEMENT
Station 85
Engine E85, RCO No. 16 -850 $ 36,250.00
Station 94
Engine E94, RCO No. 15 -837 $ 36,250.00
$ 72,500.00
The Fire Engine Use Agreement is utilized in the event that a fire engine(s)
which was initially purchased by the CITY, and then the CITY elects to have the COUNTY
take responsibility of said fire engine(s). The Fire Engine Use Agreement guarantees the
CITY the use of this fire engine(s), the COUNTY network of equipment, and resources of
the COUNTY.
This fire engine(s) shall be used as an integrated unit for Fire Services as
set forth in this Cooperative Agreement between the COUNTY and CITY, and shall be
stationed primarily in the CITY. The change in ownership of the fire engine does not
waive or supersede any responsibilities of the CITY pursuant to this agreement. This
exhibit is strictly to further detail for the CITY, the responsibilities and costs associated
within the Cooperative Agreement between the COUNTY and CITY; therefore, the Fire
Engine Use Agreement is inseparable.
The CITY will have the option of transferring title of said fire engine(s) to the
COUNTY. If the CITY transfers title of said fire engine(s) to the County, the County will
take ownership of the said fire engine(s), and the County will maintain insurance on said
fire engine(s). If the CITY opts to maintain ownership and title of said fire engine(s), the
CITY will maintain insurance on said fire engine(s). Proof of Insurance is to be provided
to the COUNTY.
Exhibit "C
CITY OF LAKE ELSINORE
Page 1 of 2
The COUNTY will ensure a working fire engine(s) is available for the CITY
at all times under this agreement. All capital improvements and /or betterments to the fire
engine(s) listed above, will be the responsibility and paid for by the owner of said fire
engine(s). All other maintenance and repairs to the fire engine(s) listed above, will be the
responsibility and paid for by the COUNTY under this Agreement.
When the Riverside County Fire Department Fleet personnel determine the
fire engine(s) listed above is due for replacement, the COUNTY will purchase a new fire
engine(s); and, the owner of the old fire engine(s) may survey said fire engine(s) or
reallocate as a second roll response fire engine.
The annual cost for this service is calculated at 1/20 of the replacement
cost. The current replacement cost is $725,000. If this Agreement is entered into mid-
year, the annual cost will be prorated accordingly.
The CITY may opt out of this Agreement at any time in writing and the costs
will be prorated accordingly by fiscal year. No refunds will be provided for any prior
payments. If the fire engine(s) have been titled to the COUNTY and the fire engine(s) are
still within their useful life cycle, the ownership will not revert back to the CITY unless the
entire Cooperative Agreement is terminated.
Exhibit "C
CITY OF LAKE ELSINORE
Page 2 of 2
EXHIBIT "D"
TO THE COOPERATIVE AGREEMENT
TO PROVIDE FIRE PROTECTION, FIRE PREVENTION, FIRE MARSHAL, RESCUE
AND MEDICAL EMERGENCY SERVICES FOR THE CITY OF LAKE ELSINORE
DATED JULY 1, 2021
PAYMENT FOR ADDITIONAL SERVICES
OFFICE OF THE FIRE MARSHAL AGREEMENT
The Fire Marshal Agreement is utilized in the event a CITY elects to fund
locally direct COUNTY Fire Marshal personnel at the CITY to perform the duties of the
Office of the Fire Marshal. These duties include:
For conformance with applicable laws, codes and regulations concerning fire
protection and life safety -
• Review Planning and Development Cases for the CITY
• Review and inspection of construction development for the CITY
• State mandated Fire /Life Safety Inspections in accordance with Health and Safety
Code 13146.1, 13146.2, 13146.3, 13217 and 13235
• Review, Permitting and Inspection of Special Events
• Investigation of fire safety complaints
• Meeting with development applicants and customers
Administrative activities -
• Creation and maintenance of forms for review and inspection of construction
development and fire /life safety inspections.
• Provide information to customers on CITY Ordinances and Standards for
construction
• Creation and maintenance of Information Bulletins, Technical Policies and
Standards for Fire Protection in the CITY
• Provide recommendations on updating CITY Ordinances and Standards in regards
to fire /life safety
In the event CITY desires an increase in the Office of the Fire Marshal duties services
provides, CITY shall provide sixty (60) days written notice of the proposed increase in
services. COUNTY is under no obligation to approve any requested increase.
COUNTY shall render a written decision on whether to allow or deny the increase
within thirty (30) days of the notice provided pursuant to this section.
It is the CITY responsibility to provide funding for all direct operating supplies for each
position in accordance with COUNTY requirements and /or standards. These supplies
include, but are not limited to:
• Vehicle and regular maintenance
• Training
• Office space, furniture, Code & Standard reference books, and general & field
supplies
Exhibit "D"
CITY OF LAKE ELSINORE
Page 1 of 2
• All IT and Communication tools (such as cell phone, computer, etc.)
• Uniform costs
All costs including salaries and benefits will be included in each quarterly invoice as
outlined in the Cooperative Agreement.
The CITY may opt out of this Agreement and eliminate funding for locally
direct COUNTY Fire Marshal personnel at the CITY in writing with a minimum notice of
one hundred and twenty (120) days. The costs will be prorated accordingly by services
provided and fiscal year.
It is the responsibility of the CITY to obtain cost recovery for the Fire Marshal
services provided by these personnel for the CITY.
Contract CitieslEXHIBIT D - Fire Marshal Services l Template Exhibit D - 20180215.docx
Exhibit "D"
CITY OF LAKE ELSINORE
Page 2 of 2