HomeMy WebLinkAboutItem No. 09 - Purchase one (1) BMW R1250 RT-P MotorcycleCity Council Agenda Report
City of Lake Elsinore 130 South Main Street
Lake Elsinore, CA 92530
www.lake-elsinore.org
File Number: ID# 21-097
Agenda Date: 3/23/2021 Status: Approval FinalVersion: 1
File Type: Council Consent
Calendar
In Control: City Council / Successor Agency
Agenda Number: 9)
Purchase of one (1) BMW R1250 RT-P Authority Motorcycle from BMW Motorcycles of
Riverside
1.Authorize the purchase of one (1) BMW R1250 RT-P Authority Motorcycle in the total amount of
$37,532.99 from BMW Motorcycles of Riverside; and
2.Waive the formal bidding process per Municipal Code Section 3.08.070(G) for the purchase of the
BMW R1250 RT-P Motorcycle because of the service, maintenance, and warranty work
agreements on all of the City ’s motorcycle units between the City and BMW Motorcycles of
Riverside.
Page 1 City of Lake Elsinore Printed on 3/19/2021
REPORT TO CITY COUNCIL
To: Honorable Mayor and Members of the City Council
From: Jason Simpson, City Manager
Prepared by: Shannon Buckley, Assistant Administrative Services Director
Date: March 23, 2021
Subject: Purchase of one (1) BMW R1250 RT-P Authority Motorcycle from BMW
Motorcycles of Riverside
Recommendation
1. Authorize the purchase of one (1) BMW R1250 RT-P Authority Motorcycle in the total amount
of $37,532.99 from BMW Motorcycles of Riverside; and
2. Waive the formal bidding process per Municipal Code Section 3.08.070(G) for the purchase
of the BMW R1250 RT-P Motorcycle because of the service, maintenance, and warranty work
agreements on all of the City’s motorcycle units between the City and BMW Motorcycles of
Riverside.
Background
The purchase of this Motorcycle unit is an alike replacement, BMW R1250 RT-P Motorcycle,
purchase for a unit that has been fully depreciated. The new motorcycle unit is needed to replace
an older motorcycle that has exceeded the serviceable operational life and presents limited
repairable safety concerns. Like many of the public safety motor units, these Motorcycles are
driven at excessive operational limits routinely, in the day-to-day public safety functions. To
maintain high levels of officer safety, fleet readiness, and individual motor unit maintenance, it is
necessary to obtain absolute consistency throughout the acquisition and service life of the
motorcycle units.
Discussion
To satisfy the immediate public safety requirement staff is recommending the immediate direct
purchase of the BMW R1250 RT-P Motorcycle from BMW Motorcycles of Riverside. In the past,
the City has purchased all of its BMW Authority Motorcycle from this motorcycle dealership.
Because of its service and special handling of public safety units the City exclusively takes them
under agreement for service and maintenance on the BMW R1250 RT-P Motorcycles. This effort
will and continues to save valuable administrative and logistic lead-time to insure the field
deployment and maintenance of the motorcycles to the Police Department in the most expeditious
manner.
Purchase Agreement
March 09, 2021
Page 2
Wavier of Competitive Bidding Procedures
Under Section 3.08.070(G) of the Municipal Code, the City Council has the discretion to waive
the competitive bidding requirement that would otherwise be utilized for this agreement. The
system benefits outlined above and the fact that these products are available through our
previously selected provider and to switch to another vendor would require a significant
investment that far exceeds the investment made already with existing providers, staff
recommends that the City Council waive the competitive bidding according to Municipal Code
Section 3.08.070(G) and allow the City Manager to contract directly with BMW Motorcycles of
Riverside as outlined in this agenda report.
Following the approval of this agenda item, the purchase of one (1) BMW R1250 RT-P Motorcycle
from BMW Motorcycles of Riverside will be executed.
Fiscal Impact
Funds are budgeted in the Fiscal Year 2020/21 Operating Budget, Internal Service Fund (Fleet).
Exhibits
A - Quote
R 1250 RT-P Motor Pricing Form
Color Option Code
1 Night Black & Alpine White III 753
0 Night Black 716
0 Alpine White III (special order) 751
0 Black Blue (special order +60 days) 754
0 Saphir Blue (special order + 60 days) 755
0 Violet Blue (special order +60 days) 756 Revised: November 11, 2020
0 Glacier Silver Metallic (special order) N99
Quotation:Motorcycle
City of Lake Elsinore Option Code Retail Price $21,028.65
Factory Special-Order Options - Plan 90-120 Days for Delivery
0 Adaptive Headlight (includes 219)134 $537.78 $0.00
0 Keyless Ride w/two transmitters 193 $391.11 $0.00
1 Gear Shift Assist Pro 222 $440.00 $440.00
0 Ride Modes Pro (includes 18B)224 $215.11 $0.00
0 Chrome Exhaust 350 $146.67 $0.00
0 Additional LED Headlights (driving lights)562 $440.00 $0.00
0 PA Microphone 599 $552.44 $0.00
0 High Seat Black 610 $0.00 $0.00
0 Low Seat Black 776 $0.00 $0.00
1 Enhanced Smart Phone Connectivity 6NS $250.00 $250.00
The Options Below denote Standard Order Deck - Removal is only by Special Order - Option Delete
1 Heated Seat 518 $195.56 $195.56
1 Tire Pressure Monitoring 530 $195.56 $195.56
1 Cruise Control (standard feature)538 $0.00 $0.00
1 Weather Protection 649 $180.89 $180.89
$0.00
$0.00
$1,440.00
$3,995.00
$997.00
Inc.
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Units Quotation valid for 60 days Total Price - Page 1 $28,722.65
1 from date noted below.Total Price - Page 2 $2,333.81
Total Price - Page 3 $233.20
2/24/2021 Parts From Other Suppliers - Page 4 $1,910.50
$1,050.00
Doc Fees $85.00
$495.00
$34,830.16
7.75%$2,699.34
CA Tire Tax $3.50
$37,532.99
PVXTL-RT12-15/XM2 Bluetooth Module
Install Agency provided radio, radio brackets, antennas, and all wiring
Dealer Basic Assembly / Preparation
Total Retail Price per Unit with Options
Note: Prices subject to change without notice. Final price is always determined by the selling authorized BMW Motorcycle dealer.
State Sales Tax (if applicable)
Additional Labor Operations Provided by Dealer
BMW Motorcycles of Riverside Dan Schoo or Darren Maddox (951) 353-0607
Motorcycle Freight
Strobing Preemption Emitter and Driver
Stalker DSR 2X Running Radar
Total Retail Price per Unit with Options
R 1250 RT-P Motor Pricing Form - Page 2
See Special Notation Comment
Quotation for:
City of Lake Elsinore
Blue ID Light Selection (1)
1 Standard Blue Pod-Mounted ID Lights - SID 63 17 2 361 717 $0.00 $0.00
0 Round Blue License Plate ID Lights - RID 71 60 2 452 897 $0.00 $0.00
Per Emergency Warning Lights (10) BMW P/N Order # Retail $0.10 Total Retail
5 Red LED-X Light 63 17 2 361 718 5 $102.34 $511.72
5 Blue LED-X Light 63 17 2 361 719 5 $102.34 $511.72
0 Amber LED-X Light 63 17 2 361 720 0 $102.34 $0.00
0 White LED-X Light 63 17 2 361 721 0 $110.59 $0.00
0 Green LED-X Light 63 17 2 450 782 0 $110.59 $0.00
Rear Duplex Emergency Warning Light (1)
0 Duplex LED-X Red / Red 63 17 2 361 728 0 $326.67 $0.00
0 Duplex LED-X Blue / Blue 63 17 2 361 729 0 $357.23 $0.00
1 Duplex LED-X Red / Blue 63 17 2 361 730 1 $341.96 $341.96
0 Duplex LED-X Blue / Amber 63 17 2 361 731 0 $341.96 $0.00
0 Duplex LED-X Green / Green 63 17 2 450 783 0 $341.96 $0.00
0 Duplex LED-X Amber / Amber 63 17 2 450 784 0 $341.96 $0.00
Take-Down (4) Alley (2) TS (2) BT (2) Saddlebag Light (1) Red ID (1)
6 White Torus LED TDL/Alley 63 17 2 361 722 6 $72.63 $435.80
2 Auxiliary LED Turn Signals 63 17 2 361 725 2 $68.78 $137.56
2 Auxiliary LED Brake/Tail Light 63 17 2 361 726 2 $53.49 $106.98
1 Saddlebag LED Lights w/sensor switch 63 17 2 361 727 1 $135.63 $135.63
0 Red ID Lights (replacing blue ID lights)63 17 2 361 724 0 $101.37 $0.00
0 Round Blue License Plate ID Light Kit 71 60 2 452 876 0 $123.33 $0.00
Dealer Installed Options / Retrofits
0 Shift Assistant Pro (hardware)23 41 8 536 884 0 $639.60 $0.00
0 Shift Assistant Pro - Enabling Code 77 15 8 395 839 0 $38.29 $0.00
0 Ride Modes Pro - Enabling Code 77 53 8 395 840 0 $191.62 $0.00
0 Also Requires DTC Enabling Code 77 53 8 395 841 0 $49.78 $0.00
0 LED Auxiliary Headlights Nano (order 2)63 17 8 556 937 0 $145.44 $0.00
0 Bolt 6 x 40 (order 2)63 12 7 699 141 0 $5.06 $0.00
0 M6 Hex Nut (order 2)07 12 9 905 826 0 $2.89 $0.00
Requires Activation by Dealer - No Code Needed
Convenience Options
0 Extra Ignition Key - No Keyless Ride 51 25 8 540 950 0 $86.51 $0.00
0 Extra Ignition Key - Keyless Fob Transmitter 66 12 8 555 168 0 $302.84 $0.00
0 Heated Seat - Low 52 53 8 544 786 0 $500.16 $0.00
0 Heated Seat - High 52 53 8 544 792 0 $500.16 $0.00
0 Tire Pressure Gauge 82 12 0 140 377 0 $30.33 $0.00
1 BMW Motorrad Battery Charger (2.5 Ah)77 02 2 470 951 1 $152.44 $152.44
0 DVD Repair Manuals R Models K5x 01 59 8 405 651 0 $86.47 $0.00
0 Motorcycle Full Cover 71 60 2 450 408 0 $129.28 $0.00
Final price is always determined by the selling authorized BMW Motorcycle dealer.
Note: Prices subject to change without notice. Always verify accuracy of part pricing before submitting quotations.
R 1250 RT-P Motor Pricing Form - Page 3
Quotation for:
City of Lake Elsinore
Additional Accessories
Qty Item Description Page 3
Per Additional Accessories BMW P/N Order # Retail Total Retail
Storage Options
2 Saddlebag Liners (each)71 60 7 704 109 2 $116.60 $233.20
0 Tank Top Bag 77 45 8 543 227 0 $275.00 $0.00
Engine Protection
0 Rocker Cover Protection 77 14 8 406 187 0 $212.67 $0.00
0 Sump / Engine Protection Guard (order 1)11 84 8 532 939 0 $113.54 $0.00
0 Fillister Head Screws M6 x 20 (order 5) 07 12 9 908 076 0 $2.98 $0.00
0 Grommet (order 5)13 53 1 341 283 0 $2.43 $0.00
0 Bushing (order 5)11 84 8 544 832 0 $4.78 $0.00
0 Bracket front (order 1)11 84 8 532 937 0 $50.88 $0.00
0 Bracket Rear (order 1)11 84 8 532 940 0 $63.60 $0.00
0 C-Clip Nut M6 (have been included w/brackets)07 14 7 693 887 0 $2.43 $0.00
0 Fillister Head Screws M8 x 25 (order 5) 07 12 9 907 382 0 $1.49 $0.00
Note: Prices subject to change without notice. Always verify accuracy of part pricing before submitting quotations.
Final price is always determined by the selling authorized BMW Motorcycle dealer.
Qty Description PN Price Each Total Price
1 Fairing Mounted USB Socket EA-USB 45.00$ 45.00$
1 LED Map Light MT-MILLED 114.00$ 114.00$
1 Note Pad Holder MT-NPH 48.00$ 48.00$
1 Flash Light/PR24 Holder MT-LFBH 200.00$ 200.00$
2 Radio Power Plug Connector EL-RPP 10.00$ 20.00$
1 Radio "Y" Power Harness EL-RPPD 36.00$ 36.00$
1 Radio Speaker Plug EL-SCP 10.00$ 10.00$
1 Radio Quick Mount Plate MT-RQMP 30.00$ 30.00$
1 Accessory Connection Plugs EL-ACP 9.50$ 9.50$
1 License Plate Space Kit LPSK 12.00$ 12.00$
1 AR Rack Bracket MT-RMBRH 59.00$ 59.00$
1 Locking AR Mount GL-ARM 767.00$ 767.00$
1 Side Stand Footplate Extension MT-SSA 36.00$ 36.00$
1 Pro Laser 4 Lidar Holster GHPL4-R 299.00$ 299.00$
1 Running Radar Electrical Connectors and brackets Multi 225.00$ 225.00$
Additional Accessories From Other Suppliers - Page 4