HomeMy WebLinkAboutItem No. 10 Agrmnt Hemet Fence Co. City Trash Yard Project Z20023City Council Agenda Report
City of Lake Elsinore 130 South Main Street
Lake Elsinore, CA 92530
www.lake-elsinore.org
File Number: TMP 21-069
Agenda Date: 3/9/2021 Status: Approval FinalVersion: 1
File Type: Council Consent
Calendar
In Control: City Council / Successor Agency
Agenda Number: 10)
Agreement to Hemet Fence Company Inc. for the perimeter fencing/screening and automatic
gate at the City Trash Yard Project (CIP Project #Z20023).
1. Award a Construction Agreement to Hemet Fence Company for the perimeter fencing /screening and
automatic gate at the City Trash Yard Project (CIP Project #Z20023).
2. Approve and authorize the City Manager to execute the Agreement in the not to exceed amount of
$50,200.00 for perimeter fencing /screening and automatic gate with Hemet Fence Company Inc. in the
form attached and in such final form as approved by the City Attorney. And authorize the City Manager
to execute change orders not to exceed a 10% contingency amount of $5,020.00 for uncertainties and
adjustments.
Page 1 City of Lake Elsinore Printed on 3/4/2021
REPORT TO CITY COUNCIL
To: Honorable Mayor and Members of the City Council
From: Jason Simpson, City Manager
Prepared by: Jason Simpson, City Manager
Date: March 9, 2021
Subject: Agreement to Hemet Fence Company Inc. for the perimeter fencing/screening
and automatic gate at the City Trash Yard Project (CIP PROJECT #Z20023).
Recommendations
1. Award a Construction Agreement to Hemet Fence Company for the perimeter
fencing/screening and automatic gate at the City Trash Yard Project (CIP PROJECT #Z20023).
2. Approve and authorize the City Manager to execute the Agreement not to exceed the amount
of $50,200.00 for perimeter fencing/screening and automatic gate with Hemet Fence Company
Inc. in the form attached and in such final form as approved by the City Attorney.
3. Authorize the City Manager to execute change orders not to exceed a 10% contingency
amount of $5,020.00 for uncertainties and adjustments.
Background
In September 2020 staff-initiated proposals from local and on-call contractors, for the perimeter
fencing/screening and automatic gate at the City’s Trash Yard. Four contractors were solicited for
quotes and each contractor inspected the project site to develop their fence and automatic gate
opener quote. At this time these contractors took measurements of the fencing perimeter site
elevations, offsets, and general conditions that could impact the installation of the fence and gate.
Discussion
Two proposals were received on the scope of work, Elrod Fence Company Inc. and Hemet Fence
Company. Both companies provided a quote for the perimeter fencing/screening and only Hemet
Fence included as an added alternative to the quote an automatic gate opening system.
Both companies were interviewed, determine responsive and complete and the proposed amount
is within the anticipated cost estimate for the scope of work.
The purpose of these informal quotes is to seek competitive pricing for the perimeter/fencing and
automatic gate at the newly constructed City Trash Yard (CIP PROJECT #Z20023). The overall
essentials in this scope of work are summarized below as general requirements:
Construction Agreement
March 9, 2021
Page 2
General Requirements Perimeter Fencing
Install 8’ tall chain link fencing at the perimeter trash yard perimeter.
2 7/8” vinyl coated post (O.D.) on center max 10’ with pole caps.
Post set in 2500 PSI concrete at 10” diameter and 3’ deep.
1 5/8’ O.D. rails (top rail, center rail, and bottom rail). Pipe rails shall be ASTM A-53 Schedule 40
Thickness.
2” mesh green vinyl coated 9-gauge chain link fabric.
All materials shall be galvanized.
7’8” tall green screen fabric not less than 96% opacity with tie-down grommets.
Furnish and install 1 slide gate 8’x30’ with 100’ of concrete track 14” wide 12” deep & rebar.
Contractor Address Amount based on Lineal Footage of
597LF without gate motor
Hemet Fence
Company
25959 Juniper Flats Rd
Homeland CA 92548
$45,000.00 (w/ Automatic Gate
$50,200.00)
ElRod Fence
Company
6459 Mission Blvd
Riverside Ca 92509 $46,990.00
Added Alternative, Automatic Gate
Furnish and install 1 Lift master Gate Operators with built-in battery
1 lift master programmable keypads & gooseneck stands and 1 miller edge guard 1 Omoron
safety photo eye sensors.
Following the approval of this agenda item work will immediately begin on the perimeter fencing
and fencing/screening and automatic gate. Staff has reviewed and verified the contractor has a
valid license and a review of the contractor’s references.
Fiscal Impact
Perimeter fencing/ screening and gate at the City Trash Yard is included in the Fiscal Year
2020/2021 – 2024/2025 Capital Improvement Plan (CIP) budget.
Exhibits
A – Agreement
B - Quote
SHORT FORM PUR CHASE OF GOODS AND/OR SERVICE CONTRACT
The parties to this Short Form Purchase of Goods and/or Services Contract (Contract) do mutually agree and promise as follows:
1.Parties: The parties to this Contract are theCITY OF LAKE ELSINORE, a municipalcorporation (City) and the following namedContractor:
Name: Hemet Fence company
Street Address: 25959 Juniper Flats Rd
City/State/Zip: Homeland Ca 92548
Telephone: 951 9 26 8148 Fax: _____ _
Email: Wes@hemetfence.com
Taxpayer ID#:
City Business License #:
2.Term: The effective date of this contract is
3/9/2021 and it terminates 3/25/2021unless sooner terminated as provided herein.
3.Contractor's o·bligations:
(a)To the satisfaction of the City's Project
Manager, Contractor shall provide thefollowing goods and/or services: (Attachextra sheet/s if necessary)
(b)
Install 597 LF of fencing around City Trash Yard
with automatic gate.
Contractor shall perform the abovereferenced services or delivery the requiredgoods at or to the following specifiedlocation/s: (Attach extra sheet/s ifnecessary)
City Trash Yard
4.Supplemental Conditions: This Contract issubject to the Supplemental Conditions attachedhereto, which are incorporated herein by reference.
Hemet Fence company
3/9/2021
Short Form Goods or Services Contract
5. Compensation : Contractor's total compensationfor the goods and/or services performed under
this Contract is $ 50,200.00 , to be paid as (check
one): (1 )f71!Iump sum upon completion of all Contractor'sDbligations; (2)nlump sum per-task in the amounts indicated 15erow, payable uponcompletion of each task; (30 lump sum per-task in the amounts indicated below, payable in monthly installments not to exceed the percentage completion of each task; (4)nper attached written quote, up to a guaranteed nITTo-exceed amount of $ 50,200.00
Task Amount
1-Install Fencing $45,000.00
2 · Install Gate /Motor $5,200.00
3.
4-Total $50,200.00
6.Signatures: The person executing this
Agreement on behalf of Contractor warrants and
represents that he/she has the authority to
execute this Agreement on behalf of Contractor
and to bind Contractor to perform its obligations
hereunder. These signatures attest the parties'
agreement hereto:
CONTRACTOR:
Wes Martin Owner
Name and Title
By: ________________ _
CITY OF LAKE ELSINORE:
By:----------------
City Manager
Approved as to content/Insurance:
By:---------------
City Purchasing Agent/Risk Manager
Attested by: ____________ _
City Clerk
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