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Home My WebLink AboutItem No. 11 Bleachers Citywide Park Improvement CIP Z40032City Council Agenda Report City of Lake Elsinore 130 South Main Street Lake Elsinore, CA 92530 www.lake-elsinore.org File Number: ID# 19-790 Agenda Date: 12/8/2020 Status: Approval FinalVersion: 1 File Type: Council Consent Calendar In Control: City Council / Successor Agency Agenda Number: 11) Acquisition of Bleachers - Citywide Park Improvement - CIP # Z40032 Approve and Authorize the City Manager to execute a sole source purchase (purchase order) with Bluegrass Venue Solutions, LLC in the amount of $174,181 for the purchase of Bleachers for City owned parks. Page 1 City of Lake Elsinore Printed on 12/3/2020 REPORT TO CITY COUNCIL To: Honorable Mayor and Members of the City Council From: Grant Yates, City Manager Prepared by: Rick De Santiago, Public Works Manager Date: December 8, 2020 Subject: Acquisition of Bleachers – Citywide Park Improvement – CIP # Z40032 Recommendation Approve and Authorize the City Manager to execute a sole source purchase (purchase order) with Bluegrass Venue Solutions, LLC in the amount of $174,181 for the purchase of Bleachers for City owned parks. Background As part of the Citywide Park Improvements CIP projects for Fiscal Year 20/21, and to stay compliant with the recommendation of the U.S. Consumer Product Safety Commission Guidelines, staff has identified five (5) parks that require non-compliant bleachers to be replaced. These parks are: Lakepoint Park Swick & Matich Rosetta Park Tuscany Hills Park McVicker Park Discussion Staff has researched the purchase of the equipment from local distributors as well as cooperative government equipment purchase contracts, including the National Joint Purchase Alliance (NJPA) website, now called Sourcewell, which offers a wide variety of commodity products and services at prices, which have been assessed to be fair, reasonable, and competitive. The result that yielded the most favorable pricing is from Bluegrass Venue Solutions, through Sourcewell Grounds Maintenance Contract Number 091719-DCT. These contracts are nationally solicited, competitively bid, and awarded on behalf of National Joint Powers Authorities (NJPA) current and potential government and education member agencies. The Lake Elsinore Municipal Code, section 3.08.070(c), provides that purchases of equipment can forego the typical bid procedures if the “commodity or service can be obtained through a Acquisition of Bleachers – Citywide Park Improvement – CIP # Z40032 December 8, 2020 Page 2 cooperative purchasing program devoted to local government procurement ….” NJPA issues an annual Request for Proposal (RFP) from manufacturers of equipment utilized by the membership. All NJPA contracts have been competitively solicited nationally, reviewed, evaluated by the NJPA. Each RFP requests that bids are provided by a manufacturer or vendor who can sell and service participating member agencies in all 50 states with the full understanding that these contracts will be under consideration for use by government, education, and non-profit member agencies throughout the United States. Bluegrass Venue Solutions, LLC’s Quote offers Alum-A-Stand Bleachers, which are high quality, durable aluminum structures. Aisle and decking are fully closed; an improved safety feature with reduced maintenance. Snap-into place footboards that require no hardware. Fiscal Impact Funds are available in the CIP Citywide Park Improvements Projects #Z40032 Exhibits A – Quotes Bluegrass Venue Solutions, 6702 Clore Lake Rd Email: bluegrassvenue@gmail.com Crestwood,KY 40014 502-439-2521 _ Quote To: Chris Erickson-Supervisor Phone: 951-674-5170 City of Lake Elsinore Email: cerickson@Lake-Elsinore.org Address: Public Works Department 521 N.Langstaff St,Lake Elsinore,CA 92530 Quote For: Cant Clayton Alum-A-Stand Bleachers Quote Date: 11/10/2020 SOURCEWELL MEMBER PRICING Sourcewell Member:City of Lake Elsinore,CA#84739 Sourcewell Contract:Dant Clayton Corporation#091719-DCT 10%off Sourcewell List Price SKU Dant Clayton/Dant Edge Model-Alum-A-Stand Bleachers gty Unit Price TOTAL LAKEPOINT 251107 4 Rows x 15'Long-with Fence-Closed Deck 4 $ 3,749 $ 14,995 251172 OPTION Deduct Fence(4 row units only) $ (1,090) $ (4,360) 250877 OPTION Semi-Closed Deck $ (204) $ (816) PCRISER OPTION Color Powder Coat Vertical Risers $ 74 $ 296 SWICK&MATICH 250901 3 Rows x 15'Long-no Fence-Closed Deck 4 $ 2,044 $ 8,178 155856 5 Rows x 21'Long-with Fence-Closed Deck 4 $ 5,868 $ 23,472 OPTION Deduct Fence(4 row units only) $ (N/A) 250877/155863 OPTION Semi-Closed Deck $ (-139)/$ (-245) $ (1,536) PCRISER OPTION Color Powder Coat Vertical Risers $ (55)/$ (129) $ 736 ROSETTA 251107 4 Rows x 15'Long-with Fence-Closed Deck 2 $ 3,749 $ 7,498 251172 OPTION Deduct Fence(4 row units only) $ (1,090) $ (2,180) 250877 OPTION Semi-Closed Deck $ (204) $ (408) PCRISER OPTION Color Powder Coat Vertical Risers $ 74 $ 148 TUSCANY 251107 4 Rows x 15'Long-with Fence-Closed Deck 4 $ 3,749 $ 14,996 155856 5 Rows x 21'Long-with Fence-Closed Deck 2 $ 5,868 $ 11,736 251172 OPTION Deduct Fence(4 row units only) $ (-1090)/$ (N/A) $ (4,360) 251143/155863 OPTION Semi-Closed Deck $ (-204)/$ (-245) $ (1,306) PCRISER OPTION Color Powder Coat Vertical Risers $ (74)/$ (129) $ 554 MCVICKER 251110 4 Rows x 21'Long-with Fence-Closed Deck 1 $ 4,809 $ 4,809 155856 5 Rows x 21'Long-with Fence-Closed Deck 6 $ 5,868 $ 35,208 251190 OPTION Deduct Fence(4 row units only) $ (1,157) $ (1,157) 251076/155863 OPTION Semi-Closed Deck $ (-182)/$ (-245) $ (1,652) PCRISER OPTION Color Powder Coat Vertical Risers $ (104)/$ (129) $ 878 Product Qualifications Aluminum framed guardrails with galvanized chain link fencing Non-elevated Alum-A-Stand System-Mill Finish Treads No Aisles/Benches only/Anodized bench seats Anodized risers(add cost for color powder coat-8 std colors) No ADA/Wheelchair spaces Loading&delivery to each site-from Louisville,KY 2053 miles $ 38,908 All materials delivered#weeks from receipt of down payment TOTAL QUOTE(Base Bid Pricing as shown in BOLD above) $ 159,799 Down Payment Required 30% $ 47,940 Progress Payment-Invoiced upon drawing submittal&approval-net 30 40% $ 63,920 Remaining Balance Invoiced upon shipment-net 30 30% $ 47,940 Tax Rate 9.00% Sales Tax if required $ 14,382 TAL AM mom maa Mfwmm'Eyw� i y rrrMi�mww mmmmw M wwwM I wi.wwt rr Yt i< Il :ifff ■ !e' fr. A L U M - A - S T A N D BLEACHERS ENGINEERED WITH EXTRA STRENGTH AND THE HIGHEST QUALITY THE ALUM-A-STAND PROVIDES: • Long term durability • Safety • Aesthetics • Value Clip assembly fconnections THE ALUM-A-STAND Footboard CONSTRUCTION FEATURES INCLUDE: Welded connections • All aluminum tube and channel i understructure that is 5 times t stronger and 10 times stiffer 1connectors than conventional angle frame bleachers. 1 • Snap-into-place footboards—no hardware required. aluminum angle • Bolt through seatboards—no clip assemblies required. • Superior guardrail components aluminum — all aluminum channel,3" x 2 7/8", with 9 gauge galvanized chain link fence. 2 7/8" aluminum tube • Fully closed aisles and decking CONVENTIONAL system. BLEACHERS DANT CLAYTON DANT CLAYTON FULLY CLOSED -�� DECKING SYSTEM Safety—eliminates all open gaps in the decking system. Appearance—enhances the overall appearance of the bleachers. Reduced Maintenance—trash/debris stays topside for easy Snap-in footboards eliminate clean-up. Underside maintenance is virtually eliminated. clip hardware j ALUM-A-STANDS° VS. CONVENTIONAL BLEACHERS Understructure Seatboards/footboards Riserboards Installation Warranty luminum tube and Aluminum seatboar - 1"x 8",powder coated or Footboards snap tears ars on structure, hannel,bolted 2 5/8"x 9 1/2", �nodized—standard. lock into place in the on finishes. onstruction,2 7/8"OD .078 wall thickness, footboard kerfs,no ube,3"x 2 7/8"chann powder coated or hardware necessary. anodized—standard. Seatboards require on 1 bolt every Footboards: 2 1/8"x 9 1/2", .078 wall thickness. i Aluminum or steel angle, Aluminum seatboards: 1"x 6",mill finish— Footboards and 1 year. welded construction, 1 1/2"or 1 3/4" x 9 1/2' standard. seatboards require clips 2"x 1 1/2". .075 wall thickness, and bolts—5 times as anodized—standard. many parts as Dant Clayton Alum-A-Stands. Footboards: 1 1/2"or 1 3/4" x 9 1/2", .075 wall thickness. yA. . . Green Orange Purple Red Blue Maroon COLORFULPOWDER COATED ALUMINUM - ■ ■ standardOTECTION Select any of the nine .. All powder coatingcomponents. Actual colors may vary. Ask your Dant Clayton Representative for an actual color chip. Premium custom colors also available. ., - - ----------- - ... w - — •�� — -tip.. -•- :=x�-:::_:;:.-... -._....... ... .. ::49 '7. _ ------- -- WHY CHOOSE ALUM-A-STAND Dant Clayton Alum-A-Stand bleachers are designed to comply with national building code requirements including the latest • Powder coated riserboards offer enhanced aesthetics from both the editions of the International Building Code front and rear of the bleacher. and NFPA. • Fully closed decking system virtually eliminates underside maintenance. • Tube and channel understructure offers increased strength and Cover Photo: Jefferson High School 15 Row x 165' durability. Seats 1,450 Spectators • All aluminum construction eliminates the risk of rust. Inside Photo: Spring Hill middle School 10 How x 93' Seats 480 Spectators • Construction with bolted extrusions,containing no welded parts Back Photo: Tuttle High School 10 Row x 27' susceptible to breakage. Seats 143 Spectators ELEVATE YOUR VIEW. DMT CLAYFON 1500 Bernheim Lane,Louisville, KY 40201-7408 - 502.634.3626.800.626.2177• Fax:502.637.9983 0 0 Email: info@dantclayton.com For more information in 0 www.dantclayton.com Tune