HomeMy WebLinkAboutItem No. 14 Purchase Concrete Inter-Block Retaining Systems, Inc. CIP Z40007City of Lake Elsinore
130 South Main Street
Lake Elsinore, CA 92530
www.lake - elsinore.org
City Council Agenda Report
File Number: TMP 19 -1018
Agenda Date: 11/10/2020 Version: 1 Status: Approval Final
In Control: City Council / Successor Aqency File Type: Council Consent
Calendar
Agenda Number: 14)
Purchase of Concrete Inter - Blocks from Inter -Block Retainina Svstems Inc. for The Citv Public
Works Trash Yard Project (CIP Project #Z40007
1. Authorize the City Manager to execute a Purchase Order for $51,752.34;
2. Authorize the City Manager to execute a Purchase Change Order not to exceed the 10%
contingency amount of $5,175.00 for adjustments in the material estimate quantities as needed; and
3. Waive the formal bidding process per Municipal Code Section 3.08.070(G) for purchases from
Inter -Block Retaining Systems since this is a very unique product as it is not widely produced within
a reasonable distance from the City. These concrete blocks will be manufactured in Valley Center,
California for shipment to Lake Elsinore. The cost for shipping ($7,160) is a significant amount of the
total purchase. As such it is not cost - effective to procure these blocks from other sources that are
farther away from the project site. In this light, it is in the best interest of the City to bypass the bid
process and procure this unique product as a sole source purchase.
City of Lake Elsinore Page 1 Printed on 111512020
CITY OF_.,
LAKE LS I I`�OI�E
` DREAM EXTREME,
REPORT TO CITY COUNCIL
To: Honorable Mayor and Members of the City Council
From: Grant Yates, City Manager
Prepared by: Jason Simpson, Assistant City Manager
Date: November 10, 2020
Subject: Purchase of Concrete Inter - Blocks from Inter -Block Retaining Systems Inc.
for The City Public Works Trash Yard Project (CIP Project #Z20023)
Recommendations
1. Authorize the City Manager to execute a Purchase Order for $51,752.34.
2. Authorize the City Manager to execute a Purchase Change Order not to exceed the 10%
contingency amount of $5,175.00 for adjustments in the material estimate quantities as
needed.
3. Waive the formal bidding process per Municipal Code Section 3.08.070(G) for purchases from
Inter -Block Retaining Systems since this is a very unique product as it is not widely produced
within a reasonable distance from the City. These concrete blocks will be manufactured in
Valley Center, California for shipment to Lake Elsinore. The cost for shipping ($7,160) is a
significant amount of the total purchase. As such it is not cost - effective to procure these blocks
from other sources that are farther away from the project site. In this light, it is in the best
interest of the City to bypass the bid process and procure this unique product as a sole source
purchase.
Background
A concrete Inter -block retaining system is needed to establish four large trash bin compartments
for the processing of green waste, metal trash, household trash, and recyclable trash items that
are picked -up by City Public Works crews. The rebuild of the City's trash yard includes a 26,171
square foot concrete pad to manage and process trash disposal. The 26,171 square foot pad
will include four large bin areas 30 feet wide by 50 feet deep and 7.5 feet high. The concrete Inter -
block retaining system will utilize 285 concrete blocks that each measure 3ft x 5ft x 2.5ft. These
blocks will lock together forming a structural significate three -sided wall. Heavy equipment can
then easily off -load the process and remove the various trash from the City yard by using the walls
to support the operational efforts.
Inter -Block Retaining Systems Inc.
November 10, 2020
Page 2
Discussion
Staff has researched and sought the advice of the County Land Fill Office for this product
application and designed use. This is a very unique product as it is not widely produced within a
reasonable distance from the City. These concrete blocks will be manufactured in Valley Center,
California for shipment to Lake Elsinore. The cost for shipping ($7,160) is a significant amount of
the total purchase. As such it is not cost - effective to procure these blocks from other sources that
are farther away from the project site. In this light, it is in the best interest of the City to bypass
the bid process and procure this unique product as a sole source purchase.
Fiscal Impact
Public Works Trash Yard Project (CIP PROJECT #Z40007) is included in the Fiscal Year 20/21
— 24/25 Capital Improvement Plan (CIP) budget.
Exhibits
A - Quote
inter -Block Retaining Systems Inc.
PO Box 2992
Valley Center, CA 92082 US
760 - 751 -0231
jmace @inter - block.com
www.inter- block.com
City of Lake Elsinore
130 S. Main Street
Lake Elsinore, CA 92530
Gus Papagolos
gpapagolos @verizon. net
Estimate
ESTIMATE # DATE EXPIRATION DATE
20 -1389A 11 /04/2020 12/04/2020
SHIP VIA
LDR
ACTIVITY
Block - Regular:2 RH
HALF ENVIRO -BLOCK UNIT
Block - Regular:1 RF
FULL ENVIRO -BLOCK UNIT
Block - Cross Beam:1 CB
3 -CROSS BEAM ENVIRO -BLOCK UNIT
S/H
Shipping & Handling - nontaxable
Accepted By
City of Lake Elsinore
City Dump Transfer Facility
Pottery St. And Silver
Lake Elsinore, CA 92530
SALES REP
JM
CITY
RATE
AMOU I
10
115.00
1,150.00T
220
179.00
39,380.00T
3
285.00
855.00T
20
358.00
7,160.00
SUBTOTAL
TAX
TOTAL
Accepted Date
48,545.00
3,207.34
$51,752.34
Please note that all accepted quotes will be under payment terms of Net 30 unless otherwise noted and agreed upon by both parties.