HomeMy WebLinkAboutItem No. 04 CSA Excel Landscape, Inc.City of Lake Elsinore
LW811-Si no
130 South Main Street
Lake Elsinore, CA 92530
www.lake - elsinore.org
Ne °— IKikr- ' City Council Agenda Report
File Number: ID# 19 -773
Agenda Date: 10/27/2020 Version: 1 Status: Approval Final
In Control: City Council / Successor Aqency
File Type: Council Consent
Calendar
Agenda Number: 4)
Agreement with Excel Landscape, Inc. for Citywide Landscape Maintenance Services
Authorize the City Manager to execute an Agreement with Excel Landscape, Inc. for Citywide
Landscape Maintenance Services for three years in an amount not to exceed $ 213,300 per fiscal year
with a 10% contingency for unforeseen additional work, and in such final form as approved by the City
Attorney.
City of Lake Elsinore Page 1 Printed on 1012212020
CITY OF
LADE LSIR0PE
DREAM EXTREME.
REPORT TO CITY COUNCIL
To: Honorable Mayor and Members of the City Council
From: Grant Yates, City Manager
Prepared by: Rick De Santiago, Public Works Manager
Date: October 27, 2020
Subject: Agreement with Excel Landscape, Inc. for Citywide Landscape Maintenance
Services
Recommendation
Authorize the City Manager to execute an Agreement with Excel Landscape, Inc. for Citywide
Landscape Maintenance Services for three years in an amount not to exceed $213,300 per fiscal
year with a 10% contingency for unforeseen additional work, and in such final form as approved by
the City Attorney.
Background
The City Council established the Citywide Landscaping and Street Lighting Maintenance District
( "Citywide LLMD ") in 1988 to maintain those facilities in accordance with the Landscaping and
Lighting Act of 1972. The City of Lake Elsinore is responsible for maintaining the landscaping that is
encompassed in the street right -of -way referred to in this report as "streetscape ". Because of the
volume of maintenance work this job entails, the City contracts with vendors to supplement staff's
effort to keep up with the workload.
On July 30th, 2020 the City advertised a notice inviting bids for the Annual Citywide Landscape
Maintenance. Bidders obtained the work specifications documents through the City's website during
the notice inviting bid advertising period. The deadline to submit a bid was August 25th, 2020, at
3:00 PM.
Discussion
In accordance with the requirements set forth in the California Public Contract Code, Citywide
Landscape Maintenance bid documents were prepared, and the project was advertised in PlanetBids.
The City received ten (10) bid proposals on August 25, 2020. The chart below illustrates the lowest
bid of $17,775, which was provided by Excel Landscape. Staff reviewed the bids and verified all bids
for comparison and Excel Landscape, Inc. was determined to be the lowest responsive bidder.
Award of Contract for Citywide Landscape Maintenance Services
October 27, 2020
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Bid Results for Annual Landscape Maintenance Program
Streetscape Bid Results
Monthly
Greentech
Landscape
S.C.
Yamamoto,
Inc.
State Green
Landscaping
RP
Landscape
&
Irrigation
Excel
Landscape,
Inc.
C.G.
Landscape,
Inc.
Priority
Landscape
Services,
LLC
Pacific
Coast
Landscape
& Design,
Inc
Mariposa
Landscape
Inc.
Aztec
Landscape,
Inc.
12
$19,850
$20,900
$19,561.10
$26,574.57
$17,775
$26,647.75
$20,350
$19,800
$28,299.17
$29,700
Fiscal Impact
The funds for the Annual Citywide Landscape Maintenance Program has been identified in the
FY2020/2021 Public Works Parks Operating Budget.
Exhibits
A - Agreement
B - Proposal
AGREEMENT FOR CONTRACTOR SERVICES
Excel Landscape, Inc.
Annual Citywide Landscape Maintenance Services
This Agreement for Professional Services (the "Agreement ") is made and entered into as
of October 27, 2020, by and between the City of Lake Elsinore, a municipal corporation ( "City ")
and Excel Landscape, Inc., a Corporation ( "Contractor ").
RECITALS
A. The City has determined that it requires the following professional services:
Landscape Services for Citywide facilities and Streetscapes
B. Contractor has submitted to City a proposal, dated August 25, 2020, attached
hereto as Exhibit A ( "Contractor's Proposal ") and incorporated herein, to provide professional
services to City pursuant to the terms of this Agreement.
C. Contractor possesses the skill, experience, ability, background, certification and
knowledge to perform the services described in this Agreement on the terms and conditions
described herein.
D. City desires to retain Contractor to perform the services as provided herein and
Contractor desires to provide such professional services as set forth in this Agreement.
AGREEMENT
1. Scope of Services. Contractor shall perform the services described in Contractor's
Proposal (Exhibit A). Contractor shall provide such services at the time, place, and in the manner
specified in Contractor's Proposal, subject to the direction of the City through its staff that it may
provide from time to time.
2. Time of Performance.
a. Time of Essence. Time is of the essence in the performance of this
Agreement. The time for completion of the professional services to be performed by Contractor
is an essential condition of this Agreement. Contractor shall prosecute regularly and diligently
the professional services contemplated pursuant to this Agreement according to the agreed upon
performance schedule in Contractor's Proposal (Exhibit A).
b. Performance Schedule. Contractor shall commence the services pursuant
to this Agreement upon receipt of a written notice to proceed and shall perform all services within
the time period(s) established in the Contractor's Proposal (Exhibit A). When requested by
Contractor, extensions to the time period(s) specified may be approved in writing by the City
Manager.
C. Term and Compliance with Task/Work Order System. Unless earlier
terminated as provided elsewhere in this Agreement, this Agreement shall continue in full force
@BCL @D40EEB7D Page 1
and effect for a period commencing on November 1, 2020 and ending June 30, 2023. The City
may, at its sole discretion, extend the term of this Agreement on a 12 -month basis not to exceed
2 additional twelve (12) month renewal terms by giving written notice thereof to Contractor not
less than thirty (30) days before the end of the contract term, such notice to be exercised by the
City Manager.
Contractor hereby agrees and acknowledges that any and all work or services
performed pursuant to this Agreement shall be based upon the issuance of a Task/Work Order
by the City. Contractor acknowledges that it is not guaranteed any minimum or specific amount
of work or services as all work or services shall be authorized through a Task/Work Order issued
by the City.
3. Compensation. Compensation to be paid to Contractor shall be in accordance
with the fees set forth in Contractor's Proposal (Exhibit A), which is attached hereto and
incorporated herein by reference. In no event shall Contractor's annual compensation exceed
Two Hundred Thirty Three Thousand Seven Hundred Dollars ($233,700) without additional
written authorization from the City. Notwithstanding any provision of Contractor's Proposal to the
contrary, out of pocket expenses set forth in Exhibit A shall be reimbursed at cost without an
inflator or administrative charge. Payment by City under this Agreement shall not be deemed a
waiver of defects, even if such defects were known to the City at the time of payment.
4. Method of Payment. Contractor shall promptly submit billings to the City describing
the services and related work performed during the preceding month to the extent that such
services and related work were performed. Contractor's bills shall be segregated by project task,
if applicable, such that the City receives a separate accounting for work done on each individual
task for which Contractor provides services. Contractor's bills shall include a brief description of
the services performed, the date the services were performed, the number of hours spent and by
whom, and a description of any reimbursable expenditures. City shall pay Contractor no later
than forty -five (45) days after receipt of the monthly invoice by City staff.
5. Background Checks. At any time during the term of this Agreement, the City
reserves the right to make an independent investigation into the background of Contractor's
personnel who perform work required by this Agreement, including but not limited to their
references, character, address history, past employment, education, social security number
validation, and criminal or police records, for the purpose of confirming that such personnel are
lawfully employed, qualified to provide the subject service or pose a risk to the safety of persons
or property in and around the vicinity of where the services will be rendered or City Hall. If the City
makes a reasonable determination that any of Contractor's prospective or then current personnel
is deemed objectionable, then the City may notify Contractor of the same. Contractor shall not
use that personnel to perform work required by this Agreement, and if necessary, shall replace
him or her with a suitable worker.
6. Suspension or Termination.
a. The City may at any time, for any reason, with or without cause, suspend
or terminate this Agreement, or any portion hereof, by serving upon the Contractor at least ten
(10) days prior written notice. Upon receipt of such notice, the Contractor shall immediately cease
all work under this Agreement, unless the notice provides otherwise. If the City suspends or
terminates a portion of this Agreement such suspension or termination shall not make void or
invalidate the remainder of this Agreement.
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b. In the event this Agreement is terminated pursuant to this Section, the City
shall pay to Contractor the actual value of the work performed up to the time of termination,
provided that the work performed is of value to the City. Upon termination of the Agreement
pursuant to this Section, the Contractor will submit an invoice to the City, pursuant to Section
entitled "Method of Payment" herein.
7. Plans, Studies, Documents.
a. Ownership of Documents. All plans, studies, documents and other writings
prepared by and for Contractor, its officers, employees and agents and subcontractors in the
course of implementing this Agreement, except working notepad internal documents, shall
become the property of the City upon payment to Contractor for such work, and the City shall
have the sole right to use such materials in its discretion without further compensation to
Contractor or to any other party. Contractor shall, at Contractor's expense, provide such reports,
plans, studies, documents and other writings to City upon written request. City shall have sole
determination of the public's rights to documents under the Public Records Act, and any third -
party requests of Contractor shall be immediately referred to City, without any other actions by
Contractor.
b. Licensing of Intellectual Property. This Agreement creates a nonexclusive
and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights,
designs, and other intellectual property embodied in plans, specifications, studies, drawings,
estimates, and other documents or works of authorship fixed in any tangible medium of
expression, including but not limited to, physical drawings or data magnetically or otherwise
recorded on computer diskettes, which are prepared or caused to be prepared by Contractor
under this Agreement ( "Documents & Data "). Contractor shall require that all subcontractors
agree in writing that City is granted a nonexclusive and perpetual license for any Documents &
Data the subcontractor prepares under this Agreement. Contractor represents and warrants that
Contractor has the legal right to license any and all Documents & Data. Contractor makes no
such representation and warranty in regard to Documents & Data which were prepared by design
professionals other than Contractor or provided to Contractor by the City. City shall not be limited
in any way in its use of the Documents & Data at any time, provided that any such use not within
the purposes intended by this Agreement shall be at City's sole risk.
C. Confidentiality. All ideas, memoranda, specifications, plans, procedures,
drawings, descriptions, computer program data, input record data, written information, and other
Documents & Data either created by or provided to Contractor in connection with the performance
of this Agreement shall be held confidential by Contractor. Such materials shall not, without the
prior written consent of City, be used by Contractor for any purposes other than the performance
of the services under this Agreement. Nor shall such materials be disclosed to any person or
entity not connected with the performance of the services under this Agreement. Nothing
furnished to Contractor which is otherwise known to Contractor or is generally known, or has
become known, to the related industry shall be deemed confidential. Contractor shall not use
City's name or insignia, photographs relating to project for which Contractor's services are
rendered, or any publicity pertaining to the Contractor's services under this Agreement in any
magazine, trade paper, newspaper, television or radio production or other similar medium without
the prior written consent of City.
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8. Contractor's Books and Records.
a. Contractor shall maintain any and all ledgers, books of account, invoices,
vouchers, canceled checks, and other records or documents evidencing or relating to charges for
services, or expenditures and disbursements charged to City for a minimum period of three (3)
years, or for any longer period required by law, from the date of final payment to Contractor to
this Agreement.
b. Contractor shall maintain all documents and records which demonstrate
performance under this Agreement for a minimum period of three (3) years, or for any longer
period required by law, from the date of termination or completion of this Agreement.
C. Any records or documents required to be maintained pursuant to this
Agreement shall be made available for inspection or audit, at any time during regular business
hours, upon written request by the City Manager, City Attorney, City Auditor or a designated
representative of these officers. Copies of such documents shall be provided to the City for
inspection at City Hall when it is practical to do so. Otherwise, unless an alternative is mutually
agreed upon, the records shall be available at Contractor's address indicated for receipt of notices
in this Agreement.
d. Where City has reason to believe that such records or documents may be
lost or discarded due to dissolution, disbandment or termination of Contractor's business, City
may, by written request by any of the above -named officers, require that custody of the records
be given to the City and that the records and documents be maintained in City Hall. Access to
such records and documents shall be granted to any party authorized by Contractor, Contractor's
representatives, or Contractor's successor -in- interest.
9. Independent Contractor.
a. Contractor is and shall at all times remain as to the City a wholly
independent contractor pursuant to California Labor Code Section 3353. The personnel
performing the services under this Agreement on behalf of Contractor shall at all times be under
Contractor's exclusive direction and control. Neither City nor any of its officers, employees, or
agents shall have control over the conduct of Contractor or any of Contractor's officers,
employees, or agents, except as set forth in this Agreement. Contractor shall not at any time or
in any manner represent that it or any of its officers, employees, or agents are in any manner
officers, employees, or agents of the City. Contractor shall not incur or have the power to incur
any debt, obligation, or liability whatsoever against City, or bind City in any manner.
b. Notwithstanding any other federal, state and local laws, codes, ordinances
and regulations to the contrary and except for the fees paid to Contractor as provided in the
Agreement, Contractor and any of its employees, agents, and subcontractors providing service
under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any
claims to, any compensation, benefit, or any incident of employment by City, including but not
limited to eligibility to enroll in PERS as an employee of City and entitlement to any contribution
to be paid by City for employer contribution and /or employee contributions for PERS benefits.
10. PERS Eligibility Indemnification. In the event that Contractor or any employee,
agent, or subcontractor of Contractor providing services under this Agreement claims or is
determined by a court of competent jurisdiction or the California Public Employees Retirement
System (PERS) to be eligible for enrollment in PERS as an employee of the City, Contractor shall
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indemnify, defend, and hold harmless City for the payment of any employee and /or employer
contributions for PERS benefits on behalf of Contractor or its employees, agents, or
subcontractors, as well as for the payment of any penalties and interest on such contributions,
which would otherwise be the responsibility of City.
11. Interests of Contractor. Contractor (including principals, associates and
professional employees) covenants and represents that it does not now have any investment or
interest in real property and shall not acquire any interest, direct or indirect, in the area covered
by this Agreement or any other source of income, interest in real property or investment which
would be affected in any manner or degree by the performance of Contractor's services
hereunder. Contractor further covenants and represents that in the performance of its duties
hereunder no person having any such interest shall perform any services under this Agreement.
Contractor is not a designated employee within the meaning of the Political Reform Act
because Contractor:
a. will conduct research and arrive at conclusions with respect to his /her
rendition of information, advice, recommendation or counsel independent of the control and
direction of the City or of any City official, other than normal agreement monitoring; and
b. possesses no authority with respect to any City decision beyond rendition
of information, advice, recommendation or counsel. (FPPC Reg. 18700(a)(2).)
12. Professional Ability of Contractor. City has relied upon the professional training
and ability of Contractor to perform the services hereunder as a material inducement to enter into
this Agreement. Contractor shall therefore provide properly skilled professional and technical
personnel to perform all services under this Agreement. All work performed by Contractor under
this Agreement shall be in accordance with applicable legal requirements and shall meet the
standard of quality ordinarily to be expected of competent professionals in Contractor's field of
expertise.
13. Compliance with Laws.
a. Contractor shall comply with all local, state and federal laws and
regulations applicable to the services required hereunder, including any rule, regulation or bylaw
governing the conduct or performance of Contractor and /or its employees, officers, or board
members.
b. Contractor represents that it has obtained and will maintain at all times
during the term of this Agreement all professional and /or business licenses, certifications and /or
permits necessary for performing the services described in this Agreement, including a City
business license.
14. Licenses. Contractor represents and warrants to City that it has the licenses,
permits, qualifications, insurance and approvals of whatsoever nature which are legally required
of Contractor to practice its profession. Contractor represents and warrants to City that Contractor
shall, at its sole cost and expense, keep in effect or obtain at all times during the term of this
Agreement, any licenses, permits, insurance and approvals which are legally required of
Contractor to practice its profession. Contractor shall maintain a City of Lake Elsinore business
license.
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15. Indemnity. Contractor shall indemnify, defend, and hold harmless the City and its
officials, officers, employees, agents, and volunteers from and against any and all losses, liability,
claims, suits, actions, damages, and causes of action arising out of any personal injury, bodily
injury, loss of life, or damage to property, or any violation of any federal, state, or municipal law
or ordinance, to the extent caused, in whole or in part, by the willful misconduct or negligent acts
or omissions of Contractor or its employees, subcontractors, or agents, by acts for which they
could be held strictly liable, or by the quality or character of their work. The foregoing obligation
of Contractor shall not apply when (1) the injury, loss of life, damage to property, or violation of
law arises from the sole negligence or willful misconduct of the City or its officers, employees,
agents, or volunteers and (2) the actions of Contractor or its employees, subcontractor, or agents
have contributed in no part to the injury, loss of life, damage to property, or violation of law. It is
understood that the duty of Contractor to indemnify and hold harmless includes the duty to defend
as set forth in Section 2778 of the California Civil Code. Acceptance by City of insurance
certificates and endorsements required under this Agreement does not relieve Contractor from
liability under this indemnification and hold harmless clause. This indemnification and hold
harmless clause shall apply to any damages or claims for damages whether or not such insurance
policies shall have been determined to apply. By execution of this Agreement, Contractor
acknowledges and agrees to the provisions of this Section and that it is a material element of
consideration.
16. Insurance Requirements.
a. Insurance. Contractor, at Contractor's own cost and expense, shall
procure and maintain, for the duration of the contract, unless modified by the City's Risk Manager,
the following insurance policies.
i. Workers' Compensation Coverage. Contractor shall maintain
Workers' Compensation Insurance and Employer's Liability Insurance for his /her
employees in accordance with the laws of the State of California. In addition, Contractor
shall require each subcontractor to similarly maintain Workers' Compensation Insurance
and Employer's Liability Insurance in accordance with the laws of the State of California
for all of the subcontractor's employees. Any notice of cancellation or non - renewal of all
Workers' Compensation policies must be received by the City at least thirty (30) days prior
to such change. The insurer shall agree to waive all rights of subrogation against City, its
officers, agents, employees and volunteers for losses arising from work performed by
Contractor for City. In the event that Contractor is exempt from Worker's Compensation
Insurance and Employer's Liability Insurance for his /her employees in accordance with
the laws of the State of California, Contractor shall submit to the City a Certificate of
Exemption from Workers Compensation Insurance in a form approved by the City
Attorney.
ii. General Liability Coverage. Contractor shall maintain commercial
general liability insurance in an amount not less than one million dollars ($1,000,000) per
occurrence for bodily injury, personal injury and property damage. If a commercial general
liability insurance form or other form with a general aggregate limit is used, either the
general aggregate limit shall apply separately to the work to be performed under this
Agreement or the general aggregate limit shall be at least twice the required occurrence
limit. Required commercial general liability coverage shall be at least as broad as
Insurance Services Office Commercial General Liability occurrence form CG 0001 (ed.
11/88) or Insurance Services Office form number GL 0002 (ed. 1/73) covering
comprehensive General Liability and Insurance Services Office form number GL 0404
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covering Broad Form Comprehensive General Liability. No endorsement may be attached
limiting the coverage.
iii. Automobile Liability Coverage. Contractor shall maintain
automobile liability insurance covering bodily injury and property damage for all activities
of the Contractor arising out of or in connection with the work to be performed under this
Agreement, including coverage for owned, hired and non -owned vehicles, in an amount
of not less than one million dollars ($1,000,000) combined single limit for each occurrence.
Automobile liability coverage must be at least as broad as Insurance Services Office
Automobile Liability form CA 0001 (ed. 12/90) Code 1 ( "any auto "). No endorsement may
be attached limiting the coverage.
iv. Professional Liability Coverage. Contractor shall maintain
professional errors and omissions liability insurance appropriate for Contractor's
profession for protection against claims alleging negligent acts, errors or omissions which
may arise from Contractor's services under this Agreement, whether such services are
provided by the Contractor or by its employees, subcontractors, or sub Contractors. The
amount of this insurance shall not be less than one million dollars ($1,000,000) on a
claims -made annual aggregate basis, or a combined single limit per occurrence basis.
b. Endorsements. Each general liability and automobile liability insurance
policy shall be with insurers possessing a Best's rating of no less than A:VII and shall be endorsed
with the following specific language:
i. Notwithstanding any inconsistent statement in any required
insurance policies or any subsequent endorsements attached thereto, the protection
offered by all policies, except for Workers' Compensation, shall bear an endorsement
whereby it is provided that, the City and its officers, employees, servants, volunteers and
agents and independent contractors, including without limitation, the City Manager and
City Attorney, are named as additional insureds. Additional insureds shall be entitled to
the full benefit of all insurance policies in the same manner and to the same extent as any
other insureds and there shall be no limitation to the benefits conferred upon them other
than policy limits to coverages.
ii. This policy shall be considered primary insurance as respects the
City, its elected or appointed officers, officials, employees, agents and volunteers. Any
insurance maintained by the City, including any self- insured retention the City may have,
shall be considered excess insurance only and shall not contribute with it.
iii. This insurance shall act for each insured and additional insured as
though a separate policy had been written for each, except with respect to the limits of
liability of the insuring company.
iv. The insurer waives all rights of subrogation against the City, its
elected or appointed officers, officials, employees or agents.
V. Any failure to comply with reporting provisions of the policies shall
not affect coverage provided to the City, its elected or appointed officers, officials,
employees, agents or volunteers.
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vi. The insurance provided by this Policy shall not be suspended,
voided, canceled, or reduced in coverage or in limits except after thirty (30) days written
notice has been received by the City.
C. Deductibles and Self- Insured Retentions. Any deductibles or self- insured
retentions must be declared to and approved by the City. At the City's option, Contractor shall
demonstrate financial capability for payment of such deductibles or self- insured retentions.
d. Certificates of Insurance. Contractor shall provide certificates of insurance
with original endorsements to City as evidence of the insurance coverage required herein.
Certificates of such insurance shall be filed with the City on or before commencement of
performance of this Agreement. Current certification of insurance shall be kept on file with the
City at all times during the term of this Agreement.
17. Notices. Any notice required to be given under this Agreement shall be in writing
and either served personally or sent prepaid, first class mail. Any such notice shall be addressed
to the other party at the address set forth below. Notice shall be deemed communicated within
48 hours from the time of mailing if mailed as provided in this section.
If to City: City of Lake Elsinore
Attn: City Manager
130 South Main Street
Lake Elsinore, CA 92530
With a copy to: City of Lake Elsinore
Attn: City Clerk
130 South Main Street
Lake Elsinore, CA 92530
If to Contractor: Excel Landscape, Inc.
Attn: Jose Alfaro, Sr.
710 Rimpau Avenue, #108
Corona, CA 92879 -5724
18. Assignment and Subcontracting. The parties recognize that a substantial
inducement to City for entering into this Agreement is the professional reputation, experience and
competence of Contractor and the subcontractors listed in Exhibit B. Contractor shall be fully
responsible to City for all acts or omissions of any subcontractors. Assignments of any or all
rights, duties or obligations of the Contractor under this Agreement will be permitted only with the
express consent of the City. Contractor shall not subcontract any portion of the work to be
performed under this Agreement except as provided in Exhibit B without the written authorization
of the City. If City consents to such subcontract, Contractor shall be fully responsible to City for
all acts or omissions of those subcontractors. Nothing in this Agreement shall create any
contractual relationship between City and any subcontractor nor shall it create any obligation on
the part of the City to pay or to see to the payment of any monies due to any such subcontractor
other than as otherwise is required by law.
19. Waiver. Waiver of a breach or default under this Agreement shall not constitute a
continuing waiver of a subsequent breach of the same or any other provision under this
Agreement.
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20. Litigation Expenses and Attorneys' Fees. If either party to this Agreement
commences any legal action against the other party arising out of this Agreement, the prevailing
party shall be entitled to recover its reasonable litigation expenses, including court costs, expert
witness fees, discovery expenses, and attorneys' fees.
21. Mediation. The parties agree to make a good faith attempt to resolve any disputes
arising out of this Agreement through mediation prior to commencing litigation. The parties shall
mutually agree upon the mediator and share the costs of mediation equally. If the parties are
unable to agree upon a mediator, the dispute shall be submitted to JAMS or its successor in
interest. JAMS shall provide the parties with the names of five qualified mediators. Each party
shall have the option to strike two of the five mediators selected by JAMS and thereafter the
mediator remaining shall hear the dispute. If the dispute remains unresolved after mediation,
either party may commence litigation.
22. Prohibited Interests. Contractor maintains and warrants that it has not employed
nor retained any company or person, other than a bona fide employee working solely for
Contractor, to solicit or secure this Agreement. Further, Contractor warrants that it has not paid
nor has it agreed to pay any company or person, other than a bona fide employee working solely
for Contractor, any fee, commission, percentage, brokerage fee, gift or other consideration
contingent upon or resulting from the award or making of this Agreement. For breach or violation
of this warranty, City shall have the right to rescind this Agreement without liability. For the term
of this Agreement, no member, officer or employee of City, during the term of his or her service
with City, shall have any direct interest in this Agreement, or obtain any present or anticipated
material benefit arising therefrom.
23. Equal Opportunity Employment. Contractor represents that it is an equal
opportunity employer and it shall not discriminate against any subcontractor, employee or
applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex
or age. Such non - discrimination shall include, but not be limited to, all activities related to initial
employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or
termination.
24. Prevailing Wages. Contractor is aware of the requirements of California Labor
Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8,
Section 16000, et seq., ( "Prevailing Wage Laws "), which require the payment of prevailing wage
rates and the performance of other requirements on "public works" and "maintenance" projects.
Contractor agrees to fully comply with all applicable federal and state labor laws (including,
without limitation, if applicable, the Prevailing Wage Laws). It is agreed by the parties that, in
connection with the Work or Services provided pursuant to this Agreement, Contractor shall bear
all risks of payment or non - payment of prevailing wages under California law, and Contractor
hereby agrees to defend, indemnify, and hold the City, and its officials, officers, employees,
agents, and volunteers, free and harmless from any claim or liability arising out of any failure or
alleged failure to comply with the Prevailing Wage Laws. The foregoing indemnity shall survive
termination of this Agreement.
25. Severability. If any term or portion of this Agreement is held to be invalid, illegal,
or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions of this
Agreement shall continue in full force and effect.
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26. Controlling Law Venue. This Agreement and all matters relating to it shall be
governed by the laws of the State of California and any action brought relating to this Agreement
shall be held exclusively in a state court in the County of Riverside.
27. Authority to Enter Agreement. Contractor has all requisite power and authority to
conduct its business and to execute, deliver, and perform the Agreement. Each party warrants
that the individuals who have signed this Agreement have the legal power, right, and authority to
make this Agreement and to bind each respective party. The City Manager is authorized to enter
into an amendment or otherwise take action on behalf of the City to make the following
modifications to the Agreement: (a) a name change; (b) grant extensions of time; (c) non -
monetary changes in the scope of services; and /or (d) suspend or terminate the Agreement.
28. Counterparts. This Agreement may be executed in several counterparts, each of
which shall constitute one and the same instrument and shall become binding upon the parties
when at least one copy hereof shall have been signed by both parties hereto. In approving this
Agreement, it shall not be necessary to produce or account for more than one such counterpart.
29. Entire Agreement; Incorporation; Conflict. This Agreement contains the entire
understanding between the parties relating to the obligations described herein. All prior or
contemporaneous understandings, agreements, representations and statements, oral or written,
are superseded in total by this Agreement and shall be of no further force or effect. Contractor's
Proposal is incorporated only for the description of the scope of services and /or the schedule of
performance and no other terms and conditions from such proposal shall apply to this Agreement
unless specifically agreed to in writing. In the event of conflict, this Agreement shall take
precedence over those contained in the Contractor's Proposal.
30. Amendments. This Agreement may be modified or amended only by a written
document executed by both Contractor and City and approved as to form by the City Attorney.
[Signatures on next page]
Page 10
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the
date first written above.
"CITY"
CITY OF LAKE ELSINORE, a municipal
corporation
Grant Yates, City Manager
ATTEST:
City Clerk
APPROVED AS TO FORM:
City Attorney
Risk Manager
Attachments: Exhibit A — Contractor's Proposal
Exhibit B — List of Subcontractors
"CONTRACTOR"
Excel Landscape, Inc., a Corporation
By: Jose Alfaro, Sr.
Its: Owner
Page 11
.■
CONTRACTOR'S PROPOSAL
[ATTACHED]
EXHIBIT A
.■
LIST OF SUBCONTRACTORS
[ATTACHED]
_ .�: �.� -..Tr, � -. T• Sri. - - ..- �..' -. .. �.
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�. • {•�'�� - ` �. y��l�! "' �.F��. !-•.' �F � '+gti1�� rich J{yA
.F'... ]' h..
REQUEST FOR PROPOSAL
i IA
_ :._•`�'M► ;#�t .�••.. _� ,.Y' w 1,�k
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LANDSCAPE
1
PAGES LEFT BLANK FOR Z SIDED COPING
INDEX
1 COVER LETTER
2 EXPERIENCE 9 TECHNICAL ABILITY
3 STAFFING 9 KEY PERSONNEL
4 PROPOSED METHODOLOGY
5 SCHEDULE OF CHARGES & POTENTIAL COST SAVINGS
6 BANK & BONDING LETTERS
ELLANDSCAPE 710 Rim a au Ave. Suite 108- Corona, CA 92879 -5724
(951) 735 -9650 Fax (951) 735 -0469 • Lic # 694553
August 25, 2020
City of Lake Elsinore
130 South Main St.
Lake Elsinore, CA 92530
Re: Request for Proposal; Citywide Landscape Maintenance Services.
Dear Evaluation Committee,
Thank you for allowing Excel Landscape the opportunity to bid on your Citywide
Landscaping Maintenance Services contract. Excel Landscape has a long history of service
and quality in Southern California, specializing in municipal and commercial landscape
maintenance for over 40 years. Our goal as a company has always been to establish long
lasting partnerships with all of our clients.
As the current maintenance contractor for the city, we feel that we are in an excellent
position to continue providing the level of service that the city has come to expect on its
parks and streetscapes. Excel Landscape has worked with the City of Lake Elsinore for the
past 25 years. Working through difficult times over the years has given Excel Landscape the
unique experience and ability to remain flexible and adapt to new challenges.
Excel Landscape understands that during these difficult times unexpected issues will
arise that can affect City budgets. For this reason, we have reduced the overall cost to the
city by over 8 %, when taking into account the inclusion of fertilizer and other materials not
part of the current contract. We have also included potential cost savings identified after the
Fee Proposal pages. Since we currently service the City of Lake Elsinore, we have the re-
sources required to continue performing this contract without disruption of service.
In the following pages we have provided all the information that you have requested.
Should you have any questions or wish to discuss any of the options in this proposal, do not
hesitate to contact us. We hope that Excel Landscape and the City of Lake Elsinore will be
able to continue working together as partners to service the community.
Respectfully,
ljr�
Joe Alfaro, President
5
EXPERIENCE C TECHNICAL ABILITY
QUALIFICATIONS
COMPANY EQUIPMENT
CURRENT OPERATIONS
SERVICES
CURRENT PROJECTS
QUALIFICATIONS
Licensed C_27 Contractor 694553
DIR Registration 1000007099
Licensed Pest Control Advisor
Licensed Pest Control Operator
Licensed Pest Control Applicator
CLIA Certified Water Auditor
CLCA "Expert" Certified Water Manager
Certified Recycled Water Supervisor
Certified Arborist #496
Insured With Best Rated "A"
First National Insurance Company of America
OSHA Compliant
State & Federal Labor Law Compliant
Excel Landscape owns a variety of equipment to insure crews have
what they need to perform their duties efficiently. An internal fleet department
staffed with (5) mechanics ensure the equipment is serviced and kept in a safe
and operable condition at all times. Spare equipment is on hand to assure
crews have replacements available when breakdowns occur. Our tow truck is
dispatched to transport equipment as needed. Some of this equipment is listed
below.
Managers /Supervisors Trucks 22
Irrigation Technicians Trucks 21
Crew Trucks 88 Crew Trailers 64
Riding and Walk Behind Mowers 109
F650 Flat Bed Tow Truck & Dump Trucks 12
Tractors & Skid Steers 14
Tractor Specialty Attachments 21
• Aerators
• Aeravator
• Augers
• Bush Hogs
• Forklifts
• Power Rakes
• Roto- tilers
• Spreaders
• Sprayers
• Top Dressers
E
• TR3 Power Rake
• Turf Vacs
• Verismo Flail mower
• Tractor mounted
hedge trimmer
10
EXPERIENCE
1
1111HW1111
We currently maintain a
variety of parkways,
medians, slopes, open
space, parks with ball
fields, soccer fields and
synthetic turf fields for (13)
local agencies. This
includes many acres of
water wise and drought
tolerant plant material.
Has been providing quality landscape
services in Southern California for over 39 years,
specializing in large scale municipal
maintenance.
..
�, rte. � R�' ' • �'
Excel has removed many acres of turf and
converted it to water wise planting for several
local municipalities through the PAL program
Excel has completed a renovation of a 15
acre sports park with (2) soft ball fields, a
walking track, passive turf areas and the
conversion of (5) acres of turf to drought
tolerant plant material, that we re- designed for
the City of Murrieta.
Excel Landscape
designed and installed Currently we maintain over 100 acres of
Demonstration Gardens for (2) drought tolerant landscape for the City of
local water agencies. I Indio.
o�
Recently we completed a contract with the
Eastern Municipal Water District where we
won vendor of the year for our maintenance of
=.: their 25 acre headquarters with a 2 acre water
wise demonstration garden.
CURRENT OPERATIONS =oil
Large Scale Mowing Irrigation Service Trucks MB Field Prep
i z.
PONr f
z ..
SERVICES
• Design & Installation
• Maintenance
• Irrigation Management & Conversions
• Fertilization & Chemical Application
• Pest & Disease Control
• Sports Turf Management
• Synthetic Turf Maintenance
• Equestrian Park Maintenance
• Water Wise Landscape Management
• Ball Field Maintenance �1
• Blue Line Stream Maintenance
FNew Fuel Efficient Manger & Supervisor Trucks
Synthetic Turf Care Blue Line Stream 0 Low Water Use Irrigation
cerickson @lake- eisinore.org
GMoring @murrietaca.gov
Soconnor @chinohills.org
Sfrenken @yucaipa.org
rchavez @cityofpalmdesert.org
1007- Present
951.674.5170
1094- Present
951.461.6124
1000- Present
909.3642802
2013 - Present
909.797.2489
2012 - Present
760.346.0611
Mr. StaCy Fox
Stacy.fox @temeculaca.gov
13
rhecker @ci.claremont.cams
MFrganklin @RINco.org
asaul @encinitasca.gov
2011 - Present
909.399.5431
2001 - Present
951.955.6652
1990 - Present
760.633.2755
2008 - Present
760.391.4199
Medgar @indio.org
Dale Barlow 2012- Present
909.888.8986
DBarlow @eastvalley.org
1983 - Present
951.694.6480
14
One Town Square
Murrieta CA
951 .461 .6124
15
CITY OF CLAREMONT
Mr. Richard Hecker
CITY OF TEMECULA
Mr. Stacy Fox
.N
• 19 Parks • Down Town Village
• 5 Ball Fields • City Hall
• 9 Soccer Fields • Cemetery
• 2 Community Centers Totaling Over 200
Acres
y
gi-
df.A g�
• City Hall
• (13) Facilities
• 36 Neighborhood
Parks
• 15 Sports Parks
• 23 Ball Fields
• 7 Soccer Fields
• 4 Synthetic Fields
• Slopes, Medians &
Parkways
• Totaling Over 400
Acres
1400 City Center Dr.
Chino Hills CA
909.364.2802
100 Civic Center Mall
Indio CA
760.391.4199
17
.z
_ r
18
45 Years Experience
909.208.9901
• Certified Water Manager
• Licensed PCA
• Licensed QAL
• Water Auditor
39 Years Experience
909.208.8101
• Water Au- ditor
• Water Manager
• Licensed QAC
• Recycled Water Supervisor
• Landscape Designer
32 Years Experience
+(2) Laborer
• Landscape installation /renovation /conversion
• Irrigation conversions /retro fit
• Sports field renovations
_ 19 Years Experience
Ramos +(1) Laborer
• Hardscape installation /renovations
• Irrigation up- grades
19
Excel Landscape understands this is a
performance based contract. We will add
resources when and where necessary to
comply with the contract requirements.
10 hours per week
14 Years Experience
• Has managed several local municipalities for over 12 years
• Certified Water Auditor
• Water Manager
• Licensed QAL
• Reclaimed water certified
SUPERVISOR 40 hours per week
26 Years Experience
40 hours per week
14 Years Experience 8 Years in Lake Elsinore
20
PROPOSED METHODOGY
PROJECT OVERVIEW
MANAGEMENT PLAN
EQUIPMENT FOR THIS CONTRACT
VALUE ADDED OFFERINGS
QUALITY CONTROL PLAN
EMERGENCY RESPONSE
SAFTEY PLAN
INTEGRATED PEST MANAGEMENT
COST SAVINGS
Excel Landscape has maintained the landscaping for the City of Lake Elsinore at
the highest level for over 20 years. Our extensive knowledge and understanding
of the current landscape and budget constraints has given us the experience
necessary to continue maintaining the park & parkway landscaping for the City.
Labor, equipment and material resources are scheduled and re- directed as
necessary to achieve the highest level of service.
Proper water management is an important aspects of this project. Excel Land-
scape plans to continue saving the city water by:
• Providing a knowledgeable irrigation technician. They are experienced in
water management and water conservation.
• The risk of poor water management can be very costly to the City and will
quickly eliminate any savings obtained in a lower maintenance bid.
Jason Alfaro, will be the Project Manager. He will coordinate with City Staff, and
is in charge of all aspects of the contract. He oversees the supervisor, irrigation
tech and crew.
Arturo Serrato will be the supervisor, he is responsible for all staff, irrigation techni-
cian, mow crew and detail crews along with all maintenance scheduling. He
will oversee the water management and the irrigation reporting. The crews will
be responsible for all landscape, irrigation and maintenance requirements. This
would include pesticide application, weeding, pest control and fertilization.
They will immediately respond to any City requests.
A major advantage Excel Landscape has, is we are already working for the city
so no time is necessary to gear up and prepare for this contract. Please see the
following staffing & equipment we will use on this contract.
22
Mow Crew Truck
MOW CREW 3 men
• 3/4 ton pickup
• utility trailer
• (3) 72" Ridding mower
• 36" walk behind mower
• Small equipment
• Misc hand tools
• Traffic control devices
•
1/2 ton pick up truck, to cycle through all parks for
daily litter & trash pick up.
• Empty, Clean & replace liners on trash receptacles.
• Rake & level play ground surfaces.
• Bi- weekly pressure wash & cleaning.
amen
IR;0A IGATION TECH lman
■:�: ..
• Traffic control devices
• Progressive tracking
equipment
• Irrigation remote control
• 1 ton dump truck, to pick up green -waste and litter
generated from maintenance operations and renovation.
Half time man to assist the Maintenance Crew.
23
• (3) 72" Riding Mower
• Walk behind mower
Tractor mounted trimmer
Vrisimo IF
Ball field prep once per week
included in proposal
24
SPORTS FIELD RENOVATIONS, available as extra work
Sports Field Turf
10-all: 11
+ ■��1
Infield Renovations — Available as extra work
Annual process:
• Sod cut infield turf to re- establish clean edge
• Re -grade build up of brick dust at outfield edge
• Use the TR3 & Harley Power Rake to break through hard pan
• Eliminate hard and soft spots to achieve a consistent and even depth. The machine auto levels and
leaves a consistent smooth surface. This will eliminate the need for costly new brick dust, saving City
money for other projects.
Ball Field Renovation
Excel Landscape has partnered with several municipal clients to
accomplish a variety of mutually beneficial projects. With the Cities of
Temecula and Murrieta we have redirected labor resources in the slower
months of the year to remove turf and older landscapes and replace
them with drought tolerant plantings. With the City of Claremont we have
traded turf renovation for several needed City projects. This includes turf re-
moval, drought tolerant plantings and irrigation upgrades.
4
v
E
E '
r'n
f
PSO
r
":1
4
t
;�G
26
Excel Landscape
has been providing quality landscape
improvements for the City of Temecula
for many years.
Goals of work performed:
Estimated 50% Reduction in water use to
help offset increasing water costs
• Work made possible:
Excel applied for and received a grant from
So -Cal Water Smart in the amount of $97,000.00
• Removal of non - usable turf
• Conversion of overhead irrigation to drip
• Installation of drought tolerant plant material
• This was accomplished with no cost to the city
• Goals of work performed:
Upgrade timers and enclosures
• Work made possible:
Excel applied for and received a grant from
so -cal water smart in the amount of $97,000.00
• Removed (5) old outdated timers and enclosures
• Updated to Calsense and Hunter smart controllers
27
BEF,RE ,:
AFTER
Goals of work performed:
Estimated 20% Reduction in water use to
help offset increasing water costs
)RE
• Work made possible:
Excel Landscape applied for and received a
grant from SoCal Water smart in the amount of
$28,000.00
• Work Completed:
RPmnvnl of nnvzi \/P ti irf
........, r...............
Excel applied for and received a grant from
SoCal Water Smart and Rancho Water District
• Work Completed:
• Removal of non - usable turf
• Conversion of overhead irrigation to drip
• Installation of drought tolerant plant material
• This was accomplished with no cost to the city
SoCal
ml Water mart
28
BEFORE
M
Excel Landscape
has been providing quality landscape
improvements for the City of Claremont
for several years.
• Reason for work performed :
City could not provide adequate water for
over - seeding, due to the drought situation.
• Work made possible:
Excel was willing to trade the cost of passive
park renovation and cost of seed.
• Work Completed:
• Removal of passive & non - usable turf t'
• Conversion of overhead irrigation to drip. y
Installation of drought tolerant plant material
• Installations of new Weather based smart
controllers - p
• This was accomplished with no cost to the city
T —
:f ------
PROL
nor w rx .
29
Excel Landscape
Hires & trains the right people.
• Office staff is available Monday - Friday, 7:00 a.m. to 4:30 p.m.
• The same phone number is used during business and after hours to ensure
clients are able to receive assistance 24 hours a day.
• Client needs are communicated through the chain of command to ensure
quick and efficient responses.
• All crews carry cell phone communication for rapid response to requests.
Is an experienced QAL, Irrigation Auditor and Irrigation Manager.
• Attends outside training sessions to ensure licenses and certifications are current.
• Are rigorously screened to find the best match for each of our job positions.
• Are trained according to appropriate skill and job level. This ensures that
each member of the team can safely and competently complete their
assigned tasks.
• Bi- Weekly "tailgate" meetings are provided by "in -house experts" in the
areas of Chemical application, irrigation auditing, and irrigation
management.
• Topics are scheduled a year in advance and cover areas such as OSHA
safety standards, industry techniques, irrigation practices and new
technology. Topics are adjusted as needs or regulations change.
30
• Project areas are photographed to document a starting point. Recognize
areas of need, record improvement as the project progresses, and provide
visual aid for improvement plans and alternatives.
• Staff is trained on issues related to each specific project and the clients
expectations are conveyed to crews.
• Each staff member responsible for the project is cross trained in all tasks so ill
calls and vacations are covered. This ensures consistency of quality
throughout the project.
• The owner of Excel Landscape is involved in the day -to -day operations.
• Each project is managed by a project manager and a supervisor.
• Project sites are routinely inspected and a punch list is generated.
• The punch list is discussed with the appropriate staff, along with a location
map and completion date expectation.
• The project manager and supervisor are responsible for ensuring the punch
list is completed, quality is consistent, and work is done according to
company and City required standards.
• All projects are reviewed by our water auditor to review utility use. This
information is used to develop a water budget for all metered areas to
ensure efficient use. Staff then read the meters and track the water use on a
monthly basis. An improvement plan is developed and discussed with the
client for any area that does not meet the calculated budget expectation.
• Excel employs their own mechanics to ensure vehicles and equipment are
serviced, maintained, and function appropriately.
31
• Office staff is available Monday through Friday from 7:00 a.m. to 4:30 p.m.
• The same phone is answered 24 hours a day to handle emergency
situations.
• Office staff maintains cellular contact with all personnel to provide quick
and efficient communication.
• We maintain a service yard very close to the City to expedite response
time.
• We have a Project Manager, (2) Supervisors, (4) Irrigation Technicians and
(9) other crews, all with separate vehicles that are in close proximity to the
city that could respond immediately to any emergency or natural disaster
during business hours.
• After hours (3) individuals are on call to address any emergency 24 hours a
day 7 days per week.
• Excel Landscape considers safety the number one issue.
• We have bi- weekly tailgate meetings in which safety is the focus. All
employees are trained in -house by our own "experts in their field ". This
includes PCA, QAL, QAC, Irrigation Auditors and Irrigation Managers.
• These meetings are scheduled and topics such as OSHA safety standards,
Industry techniques, irrigation practices and new technology are
discussed.
• Items are decided by our management team at one of their training
meetings. Topics are chosen and scheduled for a year at a time, but may
be adjusted as needs or regulations arise.
• All managers are required to attend outside training sessions to keep all
licenses and certificates current.
• Each employee is trained with the information appropriate to their skill level.
Employees are trained on each piece of equipment as to appropriate use,
safety precautions and maintenance.
• We employ our own mechanics to assure proper maintenance intervals on
all equipment from weed eaters to tractors to trucks and trailers. This level of
detail is crucial to insure all equipment is running at peak level.
• Each truck has a yellow beacon on the roof that is in operation each time
the truck is stopped.
• They also have signs and cones for use in high traffic areas. The cones are
used each time the truck is parked. The signs are used while working in the
median at the start of the median and cones placed along the curb at 60'
intervals throughout the work area. Each service yard has a sign board for
use when a lane closure is needed.
32
Excel Landscape uses integrated pest management (IPM). An
ecosystem -based strategy that focuses on long -term prevention of pests
or their damage through a combination of techniques such as biological
control, habitat manipulation, modification of cultural practices, and use
of resistant varieties.
Pesticides are used only after monitoring indicates they are needed
according to established guidelines and treatments are made with the
goal of removing only the target organism. Pest control materials are
selected and applied in a manner that minimizes risks to human health,
beneficial and non target organisms, and the environment.
The site thoroughly
2 IDENTIFY. If pests exist or conditions are right for the existence of pest
• • A custom plan to treat your problem or prevent future problems
TREAT Using a variety of methods to safely prevent the return of
future problems
MONITOR The site to ensure that your pest problems do not return
33
Excel Landscape has developed many ways to cut costs in
today's challenging economic times. We pass those savings on to our
customers allowing us to retain long term relationships.
• Slows the rate of plant growth
• Saves labor by allowing less trim cycles
Reduces amount of green waste generated
• Targets specific grasses and weeds
• Saves labor on manual weeding
• Reduces amount of green waste generated
• Releases over a 2 to 3 month period
• Steady supply of food eliminates uneven growth patterns
• Helps plant health for longer plant life
• Eliminates excess run off and material leaching beyond the root zone
• Reduces amount of green waste
• Less travel time saves fuel and cuts unproductive man hours
• Allows for more time on the job site
• Where possible permanent on -site crews saves on travel and
equipment hauling
• See the section on water management and how it saves valuable
resources, money and promotes healthy landscapes
34
-+fir..
Excel Landscape understands the value of water management. With the
rising cost, escalating restrictions and regulations, the proper use of water has
become a major part of a good landscape management program. This is
vital not only for proper plant health but also to control costs. It is not uncommon for water
costs to be as high as the maintenance cost. Many times a proposal that is lower in initial
cost does not provide a good system to manage and track water use. So in the long run
when the total cost of ownership is calculated the actual cost is much higher and not
known until it is too late. Excel Landscape has developed the following plan to ensure your
costs are kept under control, and water is managed properly.
35
• An individual that shows the ability to repair all types of irrigation.
Has assisted an Irrigation Tech 2 for a minimum of six months.
• Must complete the Irrigation Tech 1 requirements.
Have two years experience as an irrigation tech 1.
• Proficient in all types of sprinkler head adjustment, main line & valve repair,
wire tracking & troubleshooting, controller programming & scheduling.
• Must have a minimum of 2 years experience and complete the Irrigation
Tech 2 requirements.
• Proficient in site inspection & system tune up, performance testing & water
use analysis, basic pump application and water management.
• Must posses a Water Auditor certificate.
• Routine operational testing to insure proper watering by trained and well
equipped Irrigation Technicians.
• Scheduling and frequent adjustments to irrigation controllers based on
current weather data.
• Water budgets based on plant type and site conditions. On going
monitoring and reporting of actual water use to insure compliance with
water budgets.
01
• Trained Technicians perform routine inspections of irrigation systems to insure
proper operation.
• All Technicians have Cell phones for immediate communication with
supervisors and office staff to respond to emergencies and special requests.
• All irrigation trucks are fully stocked with commonly used components saving
costly trips to the supply house.
• Each Supervisor has state of the art electronic trouble shooting equipment
for any problem that might arise.
37
rf �-
• Projects are inspected, clocks identified by zone and this Information is stored
on a Clock Schedule. This allows water managers to develop and monitor irri-
gation programs based on actual field conditions.
• Weather data is obtained from CIMIS, and used to calculate station runtimes.
This information is then programmed into the controllers and
adjusted as necessary.
• On manual systems, adjustments are made based on current weather data.
• On Central systems, Excel staff will coordinate with City staff to insure proper
watering is based on current ET data.
• A water budget has been established based on historical ET. It also uses a
crop coefficient and distribution uniformity. This information is entered into a
Water Budget tracking system for monthly reporting. (see attached Budget)
Water use is recorded in the same system and used to compare to budgets.
• With the new immediate response meters
we are prepared to make schedule
changes as requested by city staff.
• Reports are then shared with managers,
supervisors and the appropriate field
staff.
• Immediate attention is given to each situation to determine cause, and then
the appropriate action is taken.
• Accounts with high water use /cost are monitored closely and information
shared with the city, via a site specific report. (See attached)
• Irrigation Techs have smart technology with custom designed forms for gath-
ering required reporting information. This information is easily shared with City
staff to assure proper monitoring and communication among all parties.
38
s
o�
IV TM
K]
1
2
3
4
5
6
a
8
t�
10
11
1.2
13
14
15
16
1;
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
31,
38
39
40
41
42
LAN-DSCC- iPEPRC1 P C1viL- LAIiF.ELv:DCEgE.vTH EFT SC FE-
'H TE TT "A"
Location
Acre
Month
Annual
Grape Street.
1
$200.00
$2400.00
Canyon Estates
4
$400.00
$4800.00
SUMMeFUll
5
$400.00
$4800.00
Linear Park
3
Railroad Canyon Median
4
$1500.00
$18,000.00
Ii Street
2
$400.00
$4800.00
Mission Trail
1
$200.00
$2400.00
downtown Main Street C7 days a week)
1
$700.00
$8400.00
Main Street Planters
1
$200.00
$2400.00
Peck Street Parkin Lot
1
tgnn nn
(99Ann nn
Sulphur Parking Lot
Lakes horelLa keshore
1
$200.00
$2400.00
1
$9nn nn
$94nn nn
M achadolGrand
M achadolLilly
Machadoll akeshore l- in coln
1
T.*inn nn
-ItIlAnn nn
1
S20000
1240000
2
$500.00
$6000.00
President Track
5
S40000
T, ARnn nn
Lincoln
14
2100.00
25 200.00
Grand
13
$2100.0
$25,200.00
Lake Sbeat
1
$200,00
$2400.00
Orange Grove Way
1
$200.00
$2400.00
Princo
3
$300.00
$3600.00
GrandlOntaj3a
2
-in nn
Aqnn nn
COF3fdDn
2
$350.00
$4200.00
Poe Street P&FMng Lot
1
$200.00
$2400.00
Terra Cotta
1
$200.00
$2400.00
Splash
1
$300.00
$3600.00
Hwy 74
1
$200.00
$2400.00
Malaga Medians
2
$350.00
$420000
Via de la V-jlla
2
$300.00
$3600.00
Collier Medians
2
$40000
TARnn nn_
Graharn Weed Abatement
2
$150.00
$1800.00
AFdernwoDd Way
1
$400.00
$4800.00
CuRural Ceiter Parking Lot
2
$200.00
$2400.00
McKenna Court
1
$200.00
$2400.00
Lakes#mxe l]nxe
3
$700.00
$8400.00
LanterhilI Walkway
1
Tqnn nn
T,9Ann nn
Lincoln St and Machado Street
1
$400.00
$4800.00
Community Center
1
1;900 on
04nn nn
Chamber of Commerce
1
S90000
(040000
Planet Ycuth Building
1
$300.00
$3600.00
Railroad Canyon Fire Station
2
$350.00,
$4200.00
McYckerFire Staduon
3
1 $350.00
$4200.00
34 TOt2►1 $17,775.00 $ 213,300.00
AUthdrlLed SIQ<iBbJrE
EXHIBIT "B"
Pricing Sheet for
LANDSCAPE MAINTENANCE SERVICE AREA
New Landscape Maintenance Service Areas
Maintenance Service Area
Sports Park Service Area
Neighborhood Park Service Area
Slope Service Area
Median Service Area
Community Facility Service! Area
Trail Service Area
43
Price per Scitiare Foot
Monthly Annually
$0.025 $0.3 aq.ft.
$0.0175 r $0.21
$0.015 r $0.18 sq -ft.
$0.025 $0.3 sq ft
$0.0175 r $0.21 sq
$0.015 +r $0.18 sq fk
c�L — *�
Authorized Signature
EXHIBIT "B"
C.•ITY OF L_ la ELSL�ORE
LANDSCAPE MAINTENANCE EXTRA WOR
PRICE SHEET
Turf Maintenance ( All I Turf Areas}
1_ Mowing (including Bagging of Clippings)
2_ Edging
3. String Trimming
4, Aerification (CoWY)
b, Aerdication (Deep Tinel6 ")
6_ Weed Removal (Manual)
7_ Pest Cor>:trd (Manual)
3_ Fe1-tilizabon (Placement &nly)
g_ Materials (Fertilizer, Soi I Amends)
10. Over seeding of Sports turf (Soccer Field_ Football
11. Over seeding of Sports turf (Baseball Field)
12. Over seeding of General use turf areas
13_ Artificial Turf areas
Unit Cost
$-UC7E
.a0
100.00
QUOTE
$ QUOTE
$ 65.00
$QWTE
$ -Ccnt + 15%
Field) -,o.0a
0.134
0.a4
$ QUOTE
_sq. ft.
_linear ft.
_linear ft.
#t- per Ao•L
_sq. ft.
_per man hr.
_per man hr_
—sq. fL
sq- ft- (min. 40,000 sq. ft.)
sq_ ft. (rain. 5,000 sq. ft.)
sq_ ft. (min. 1,000 sq_ ft.)
sq- ft- (min. 1,000 sq- fL)
14. Gypsum with Sulfur soil buster or equal $ sq. ft (min. 20lbs /1000sq.ft.)
II. General Landscape Maintenance (Planters and Slope Areas)
1_
Edging (Ground Cover)
$40.00
; rman hr_
2_
Trimming (Shrubs, Ground Cover)
$40.00
3q-4t--per man hr_
3_
PruninglSthrubs, Viines_ Rases
$40.00
-sq- an hr_
d,
Pruningrrrees (Tv 1$'j
,QUOTE
each
5_
Weed Removal (Manual)
$40.00
per man hr_
6_
Pest Control (Manrial)
$05.00
per man hr.
7.
Fertilization (Placement On1:•)
$40.00
3q-ft---per man hr.
B-
1legetafion Removal!
$QUOTE
sq- ft
9_
Materials (Fertilizer, Soil Amends)
15%
It Plant Material (installed, All Areas)
1. Amnual Color (4' Container)
2_ Ground Cover
3. One (1) Gallon
4_ Five (5) Gallon
5_ Fften (15) Gallon
&, 24` PGx Tree
7. Seeded Turf
B. Sodded Turf
g_ Hydroseed
10_ Soil Preparation (Exisbng Area)
11. Soil Preparation (New Area)
12. Wood Mulch
44
B -1
$25-H
eaeh flak
$25.00
flat
10.00
each
$25.00
each
$ 160.00
each
$250.00
each
$ .05
sq_ f t min 500 sf
$2.00
sq_ IL min 500 sf
$QUOTE
sq. fL
$QUOTE
sq- fL
$QUOTE
sq_ fL
$ 45.00
013. yd.
IV. Irrigation System Maintenance
1- Inspection
2_ Repair (plain Lime, Lateral Line, Sprinklers)
3_ Parts
V. General Pest Contras
1 _ WTitterr Recommendation by P A
2. 0 u al ified Appl icator (QAC)
3_ Trained Applicator
4_ Material
45
B -2
$55.00 per hr_
$S5.00 per hr.
$cwt +1o36
$200.00 each
WOO per hr_
$66.00 per hr_
$ cast + 1 v96
POTENTIAL cosy SAVINGS:
0 Eliminate Payment & Performance Bonds: $14,822.00
This is a service contract, the City always holds at least
one month of the contract amount, which is $82,797.00.
the City could save $.00 annually.
Total potential savings: $14,822.00
47
CHI F
Regarding: Excel Landscape- Inc
I&xcl 30, 2020
Excel Landscape, Luc is one of the top companies of my- portfolio here at JP Morgan Chase
Bamk- They- hay a been assigned to m -' portfolio here at Chase since '013 _ The company has
always had a s4gnificant deposit relatiombip N ithus. The combined balances on their business
accounts never drop below a -seven figure deposit balance- As part of this relationship they ha-e
handled their accoimts property at all tip. Although thev do not have my credit facilities with
its at this time. that is Vy their operational design. Should they ever request a credit facilih they
would be in a goad position to haw a one sued for them. Should you have any questions
regarding their relationship- please do reach out.
Best Regards, Shaun'lc uinness
Sr Business relationship Ifianager * slraun .ine ('14) 369 -5914
JP Alorgan CU3se Bank 131 West Foothill Bled. CpLand CA. 91786
48
49
March 16, 2020
Re: Excel Landscape Inc.
prequalificati.on Letter
To When It May Concern:
Liberty Mutual Surety
790 The City Drivc South
Suite 200
Orange, CA 92868
714,634.5716
We understand that excel Landscape, Inc. has or is about to submit a proposal or proposnls for
work to your company. Tlxis letter is to inform you that The Ohio Casualty Insurance Company
has been the banding company for Excel Landscape, Inc. since January 2008, We will consider
single bond requests for up to approximately $4,000,000 with aggregates up to $V),000,000,
subject to our normal unde wilting conditions.
If Excel Landscape, Inc. is awarded a contract for work it is our present intention to provide the
required performance and payment bonds. You undetstand of course, that any arrangements
for the final band or bands is a matter between the contractoe and the surety and that The Ohio
Casualty Insurance Company will assume no liability to tbird parties, of to you, if for any reason
we do not execute sand bond or bonds.
The Ohio Casualty Insurance Company is a member of Liberty Mutual Insurance Companies
and have been given an A XV rating by A.M. Best, We are also an admitted Surety in Califomia,
If you ghouid need any additional information, please give me a call.
Sincerely,`
Sha non p
Attorney- I'
Member of Liberty Mutual Group
50
51