HomeMy WebLinkAboutItem No. 08 Superior Ready Mix Concrete, LP CIP Z20023City of Lake Elsinore
LW811-Si no
130 South Main Street
Lake Elsinore, CA 92530
www.lake - elsinore.org
Ne °— IKikr- ' City Council Agenda Report
File Number: TMP 19 -962
Agenda Date: 10/13/2020 Version: 1 Status: Approval Final
In Control: City Council / Successor Aqency
File Type: Council Consent
Calendar
Agenda Number: 8)
Purchase of Concrete from Superior Ready Mix Concrete, LP for the City Public Works Trash
Yard Project (CIP Project #Z20023)
1. Authorize the City Manager to execute the Purchase Order in the amount of $81,869.53.
2. Authorize the City Manager to execute a Purchase Change Order not to exceed the 10%
contingency amount of $8,186.95 for adjustments in the material estimate quantities as needed.
City of Lake Elsinore Page 1 Printed on 101812020
CITY OF_.,
LAKE LS I I`�OI�E
` DREAM EXTREME,
REPORT TO CITY COUNCIL
To: Honorable Mayor and Members of the City Council
From: Grant Yates, City Manager
Prepared by: Jason Simpson, Assistant City Manager
Date: October 13, 2020
Subject: Purchase of Concrete from Superior Ready Mix Concrete, LP for the City
Public Works Trash Yard Project (CIP Project #Z20023)
Recommendation
1. Authorize the City Manager to execute the Purchase Order in the amount of $81,869.53.
2. Authorize the City Manager to execute a Purchase Change Order not to exceed the 10%
contingency amount of $8,186.95 for adjustments in the material estimate quantities as needed.
Background
Concrete material is needed to establish a hard deck trash yard for the Public Works trash
collection and disposal operation area. The rebuild of the City's trash yard includes a 26,171
square foot concrete pad to manage and process trash disposal. The 26,171 square foot pad
requires 650 cubic yards of concrete equaling 65 truckloads. The concrete pad thickness will
range from 7 to 8 inches and it will be built directly on top of the graded and compacted subgrade.
Subgrade preparation will include compacting to a high level of relative compaction, thus providing
a stable foundation. The concrete pad will provide a clean durable surface ready for heavy
equipment operation
Discussion
Staff has researched and sought the advice of the contracted site developer for the trash yard
project and determined the direct purchase and delivery from Superior Ready Mix Concrete LP
for the estimated 650 cubic yards (65 Truck Loads) of 3000 PSI concrete is the most cost effective
and efficient purchase approach. Concrete availability in the region is becoming lean and the
expenses to transport heavy bulky material longer distances is not cost effective. Under these
circumstances the City is fortunate to have a local concrete provider.
The lowest proposal for this bulk purchase of concrete was provided by Holliday Rock for a total
cost of $80,872.19. However, the availability of this amount of concrete is questionable and
lengthy lead times have been advised by the Holiday Rock. Staff is recommending the bulk
Superior Ready Mix Concrete
October 13, 2020
Page 2
purchase from the second lowest proposer, Superior Ready Mix Concrete, for a total cost of
$81,869.53 ($997.34 more). The below chart illustrates three proposals provided to the City:
Company
Holiday Rock
Superior Ready
Cemex
Mix Concrete
Price /Yard /650 ards
58,825.00
60,937.50
48,750.00
Tax
5,147.19
5,332.03
4,265.62
Energy Surcharge
65 trucks
0
1,300.00
2,600.00
AB 219 Per Load
Surcharge 65 trucks
13,000.00
13,000.00
26,000.00
Environmental
Surcharge 65 trucks
3,900.00
1300.00
2,600.00
Total
80, 872.19
81,869.53
84,215.62
Fiscal Impact
Public Works Trash Yard Project (CIP PROJECT #Z20023) is included in the Fiscal Year 20/21
— 24/25 Capital Improvement Plan (CIP) budget.
Exhibits
A: Quote
Superior Ready Mix Concrete, LP
1508 W. Mission Rd Escondido, CA 92029, Phone (760) 745 -0556 Fax (760) 740 -9557, WWW.SUPERIORRM.COM
Riverside County Dispatch (951) 658 -1562, Coachella Valley Dispatch (760) 343 -3418
Attn: Gus Papagolous Date: 09110/2020
Customer: Fax 1 email:
City Of Lake Elsinore
Project Name: Dump Transfer Facility Phone:
Project Location: West Pottery St & Top of Silver St, Lake Elsinore
f _nnrrafa
MIX NUMBER
MIX DESCRIPTION
QUANTITY
PRICEIYARD
C8355P
3000 PSI, 1" ROCK
645
$88.75
FM -2
114" FIBERS 1 LBS PER YARD
$5,00
SATURDAY DELIVERY FEE (only if delivered on a Saturday)
$4.00
'PLEASE CALL OUT MIXES BY MIX NUMBER WHEN ORDERING TO RECEIVE QUOTED PRICE
ENERGY/ENVIRONMENTAL SURCHARGE: $40.00 per load.
SALES TAX: Quoted prices Do Not include sales tax.
MINIMUM LOAD: A single delivery of less than 9 cubic yards will be charged minimum rates. One short load is allowed for a completion of a continuous pour.
STANDING TIME: Unloading time in excess of 4 minutes per cubic yard will be charged at $1.50 per minute. Unloading time starts at the time of arrival at job.
SPECIAL PROVISIONS: Prices apply during normal working hours, Monday through Friday. 318" pump mix is not recommended for fiatwork. Concrete is a structural building material and
not an aesthetic building material- Superior Ready Mix Concrete will not be held responsible for pop-outs, cracking, etc., when concrete is batched using materials within ASTM
specifications.
TEMPERATURE: Concrete temperature is subject to ambient conditions and is not controlled unless stated otherwise.
IF PROJECT IS SUBJECT TO PREVAILING WAGE: PER ASSEMBLY BILL 219, CONTRACT FEE $500.00/PER JOB AND $200.001PER LOAD + TAX.
Rock / Sand 1 Base
MATERIAL TONSIYARDS SOURCE I TRUCK TYPE I PRICEITON DELIVERY
f $ $
Material environmental fee: $5.00 per load out of all Material Plants
SALES TAX: Sales tax will be charged on material only, not freight. Title to material passed to customer at time of loading into truck.
MINIMUM LOAD: A delivery of less than 26 tons will be charged minimum rates.
STANDING TIME: Unloading time in excess of 20 minutes per load will be charged at $2.00 per minute. Unloading time starts at the time arrival at the job.
SPECIAL PROVISIONS: Prices apply during normal working hours, Monday through Friday. Price quoted per ton unless otherwise noted- Delivery charges are subject to PUC increase.
Materials Subject to availability.
PAYMENT TERMS: Net 30 days (with an open Superior Ready Mix account)
INSURANCE: The insurance carrier for Superior Ready Mix Concrete, LP will not name contractor or owner as additional insured nor will it issue a Waiver of Subrogation endorsement in
favor of contractor or owner -
DELIVERY: Orders are taken with the intent to deliver on time. There is no guarantee as to rate or time of delivery. Additional Charges may apply for canceled orders or orders put on hold.
MATERIAL SELECTION: The products quoted are not warranted or suggested for any specific application. Buyer is hereby warned that the selection and ordering of arry particular product
is the responsibility of the buyer and that the buyer assumes any and all risk associated with the selection of the product.
QUOTED RATES: Prices apply to valid Superior Ready Mix account, check, or cash sales only.
Quoted By: Curt Penley 951- 255 -4064
Accepted by:
Expiration: 12/31/2020
Escalator:
This proposal is subject to signed acceptance by the buyer within 30 days from date hereof after which time it will be of no force or effect except at the option of the seller.