HomeMy WebLinkAboutItem No. 05 Purchase BMW R1250 RT-P MotorcycleCity Council Agenda Report
City of Lake Elsinore 130 South Main Street
Lake Elsinore, CA 92530
www.lake-elsinore.org
File Number: ID# 19-680
Agenda Date: 7/28/2020 Status: Approval FinalVersion: 1
File Type: Council Consent
Calendar
In Control: City Council / Successor Agency
Agenda Number: 5)
Purchase of one (1) BMW R1250 RT-P Authority Motorcycle from BMW Motorcycles of
Riverside
1.Authorize the City Manager to execute a purchase agreement for one (1) BMW R1250 RT-P
Authority Motorcycles in the total amount of $34,723.56 from BMW Motorcycles of Riverside; and
2.Waive the formal bidding process per Municipal Code Section 3.08.070(G) for the purchase of the
BMW R1250 RT-P Motorcycle because of the service, maintenance, and warranty work
agreements on all of the City ’s Motorcycle units between the City and BMW Motorcycles of
Riverside.
Page 1 City of Lake Elsinore Printed on 7/23/2020
REPORT TO CITY COUNCIL
To: Honorable Mayor and Members of the City Council
From: Grant Yates, City Manager
Prepared by: Shannon Buckley, Assistant Administrative Services Director
Date: July 28, 2020
Subject: Purchase of one (1) BMW R1250 RT-P Authority Motorcycle from BMW
Motorcycles of Riverside
Recommendation
1. Authorize the City Manager to execute a purchase agreement for one (1) BMW R1250 RT-P
Authority Motorcycles in the total amount of $34,723.56 from BMW Motorcycles of Riverside;
and
2. Waive the formal bidding process per Municipal Code Section 3.08.070(G) for the purchase
of the BMW R1250 RT-P Motorcycle because of the service, maintenance, and warranty
work agreements on all of the City’s Motorcycle units between the City and BMW
Motorcycles of Riverside.
Background
The purchase of this Motorcycle unit is alike replacement, BMW R1250 RT-P Motorcycle,
purchase for a unit that has been fully depreciated. The new motorcycle unit is needed to
replace an older motorcycle that has exceeded the serviceable operational life and presents
limited repairable safety concerns. Like many of the public safety motor units, these Motorcycles
are driven at excessive operational limits routinely, in the day-to-day public safety functions. To
maintain high levels of officer safety, fleet readiness, and individual motor unit maintenance, it is
necessary to obtain absolute consistency throughout the acquisition and service life of these
motorcycle units.
Discussion
To satisfy the immediate public safety requirement staff is recommending the immediate direct
purchase of the BMW R1250 RT-P Motorcycle from BMW Motorcycles of Riverside. In the past,
the City has purchased all of its BMW Authority Motorcycles from this motorcycle dealership.
Because of its service and special handling of public safety units the City exclusively takes them
under agreement for service and maintenance on the BMW R1250 RT-P Motorcycles. This
effort will and continues to save valuable administrative and logistic lead-time to insure the field
deployment and maintenance of the motorcycles to the Police Department in the most
expeditious manner.
Purchase Agreement
July 28, 2020
Page 2 of 2
Wavier of Competitive Bidding Procedures
Pursuant to Section 3.08.070(G) of the Municipal Code, the City Council has the discretion to
waive the competitive bidding requirement that would otherwise be utilized for this agreement.
The system benefits outlined above and the fact that these products are available through our
previously selected provider and to switch to another vendor would require a significant
investment that far exceeds the investment made already with existing providers, staff
recommends that the City Council waive the competitive bidding pursuant to Municipal Code
Section 3.08.070(G) and allow the City Manager to contract directly with BMW Motorcycles of
Riverside as outlined in this agenda report.
Following the approval of this agenda item, the purchase of one (1) BMW R1250 RT-P
Motorcycle from BMW Motorcycles of Riverside will be executed.
Fiscal Impact
The purchase cost of the motorcycle will be paid from the amount received from the insurance
carrier for the claimed loss amount of $34,723.56.
Exhibits
A – Purchase Quote
R 1250 RT-P Motor Pricing Form
Color Option Code
1 Night Black & Alpine White III 753
0 Night Black 716
0 Alpine White III (special order) 751
0 Black Blue (special order +60 days) 754
0 Saphir Blue (special order + 60 days) 755
0 Violet Blue (special order +60 days) 756 Revised 6/09/2019
0 Glacier Silver Metallic (special order) N99
Quotation:Motorcycle
Lake Elsinore Option Code Retail Price $19,989.58
Factory Special-Order Options - Plan 90-120 Days for Delivery
0 Keyless Ride w/two transmitters 193 $464.44 $0.00
0 Gear Shift Assist Pro 222 $464.44 $0.00
0 GPS Preparation 272 $200.44 $0.00
0 Dynamic Package (219, 224 + 182)238 $317.78 $0.00
0 Chrome Exhaust 350 $146.67 $0.00
0 Additional LED Headlights (driving lights)562 $440.00 $0.00
0 PA Microphone 599 $552.44 $0.00
0 High Seat Black 610 $0.00 $0.00
0 Low Seat Black 776 $0.00 $0.00
The Options Below denote Standard Order Deck - Removal is only by Special Order - Option Delete
1 Heated Seat 518 $155.56 $155.56
1 Tire Pressure Monitoring 530 $244.44 $244.44
1 Cruise Control 538 $342.22 $342.22
1 Weather Protection 649 $244.44 $244.44
Inc.
$473.00
Inc.
$3,995.00
$299.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Units Total Price - Page 1 $25,743.25
1 Total Price - Page 2 $2,309.68
Quotation valid for 60 days Total Price - Page 3 $1,234.04
from date noted below.Total Price - Page 4 $1,348.18
7/7/2020 Total Price - Page 5 $57.65
950.00$
$495.00
$32,137.79
$85.00
7.75%$2,497.27
$3.50
$34,723.56
In-headlamp traffic preemption
Install agancy provided running radar brackets
Stalker DSR 2X Running Radar
FMS Pro Laser 4 Lidar Holder
Install agency provided radio, radio brackets, antenna, and PVP Module
Non-BMW Options or Additional Labor Operations Provided by Dealer
BMW Motorcycles of Riverside - 951-353-0607 Dan Schoo or Darren Maddox
Motorcycle Freight
Dealer Basic Assembly / Preparation
Total Retail Price per Unit with Options
State Sales Tax (if applicable)
Note: Prices subject to change without notice. Final price is always determined by the selling authorized BMW Motorcycle dealer.
CA Tire Tax
CA Doc Fee
Total Retail Price per Unit with Options
R 1250 RT-P Motor Pricing Form
See Special Notation Comment
Quotation for:
Lake Elsinore
Blue ID Light Selection (1)
1 Standard Blue Pod-Mounted ID Lights SID $0.00 $0.00
0 Round Blue License Plate ID Lights RID $0.00 $0.00
Per Emergency Warning Lights (10) BMW P/N Order # Retail $0.15 Total Retail
5 Red LED-X Light 63 17 2 361 718 5 $108.36 $541.82
5 Blue LED-X Light 63 17 2 361 719 5 $108.36 $541.82
0 Amber LED-X Light 63 17 2 361 720 0 $108.36 $0.00
0 White LED-X Light 63 17 2 361 721 0 $117.09 $0.00
0 Green LED-X Light 63 17 2 450 782 0 $117.09 $0.00
Rear Duplex Emergency Warning Light (1)
0 Duplex LED-X Red / Red 63 17 2 361 728 0 $345.88 $0.00
0 Duplex LED-X Blue / Blue 63 17 2 361 729 0 $378.25 $0.00
1 Duplex LED-X Red / Blue 63 17 2 361 730 1 $362.07 $362.07
0 Duplex LED-X Blue / Amber 63 17 2 361 731 0 $362.07 $0.00
0 Duplex LED-X Green / Green 63 17 2 450 783 0 $362.07 $0.00
0 Duplex LED-X Amber / Amber 63 17 2 450 784 0 $362.07 $0.00
Take-Down (4) Alley (2) TS (2) BT (2) Saddlebag Light (1) Red ID (1)
6 White Torus LED TDL/Alley 63 17 2 361 722 6 $76.91 $461.44
2 Auxiliary LED Turn Signals 63 17 2 361 725 2 $72.82 $145.65
2 Auxiliary LED Brake/Tail Light 63 17 2 361 726 2 $56.64 $113.27
1 Saddlebag LED Lights w/sensor switch 63 17 2 361 727 1 $143.61 $143.61
0 Red ID Lights (replacing blue ID lights)63 17 2 361 724 0 $107.33 $0.00
0 Round Blue License Plate ID Light Kit 71 60 2 452 876 0 $130.59 $0.00
Video Integration
0 L3 Mobile Vision Display Mount 71 60 2 409 959 0 $34.41 $0.00
0 Video System Camera Mount 71 60 2 407 779 0 $19.41 $0.00
0 Road Warrior Display Head Mount 71 60 2 409 960 0 $34.41 $0.00
0 Road Warrior Processor Mount - Radio Box 65 14 2 153 832 0 $34.86 $0.00
0 Video System Icon Connection Plug 71 60 2 452 843 0 $8.53 $0.00
Note: Prices subject to change without notice. Always verify accuracy of part pricing before submitting quotations.
Final price is always determined by the selling authorized BMW Motorcycle dealer.
R 1250 RT-P Motor Pricing Form
Quotation for:
Lake Elsinore
Additional Accessories
Qty Item Description
Per Additional Accessories BMW P/N Order # Retail Total Retail
Dealer Installed Options / Retrofits
0 Shift Assistant Pro (hardware)23 41 8 536 884 0 $662.04 $0.00
0 Shift Assistant Pro - Enabling Code 77 15 8 395 839 0 $40.54 $0.00
0 Ride Modes Pro - Enabling Code 13 61 8 534 237 0 $202.89 $0.00
0 Also Requires DTC Enabling Code 13 61 8 550 119 0 $52.71 $0.00
0 Fire Extinguisher w/Bracket (1 Kg Dry Powder)72 60 0 000 335 0 $56.00 $0.00
0 Fire Extinguisher Mount Kit (for LH saddlebag)46 54 7 694 900 0 $101.05 $0.00
0 LED Auxiliary Headlights Nano (order 2)63 17 8 556 937 0 $151.24 $0.00
0 Bolt 6 x 40 (order 2)63 12 7 699 141 0 $5.35 $0.00
0 M6 Hex Nut (order 2)07 12 9 905 826 0 $3.00 $0.00
Requires Activation by Dealer - No Code Needed
Convenience Options
0 Extra Ignition Key - No Keyless Ride 51 25 8 540 950 0 $89.36 $0.00
0 Extra Ignition Key - Keyless Fob Transmitter 66 12 8 555 168 0 $312.79 $0.00
1 Police Side Stand Extension / Base 71 60 2 412 389 1 $31.76 $31.76
1 LED Map Light 71 60 2 452 859 1 $99.27 $99.27
0 Work Light 71 60 7 705 570 0 $41.67 $0.00
1 Note Pad Holder 65 14 0 421 315 1 $42.35 $42.35
0 POLICE Decal Set 82 00 0 419 312 0 $70.51 $0.00
0 Rear Flashlight Holder - Right or Left 71 60 2 452 836 0 $117.65 $0.00
0 Rear Flashlight / PR24 Holder - Right 71 60 2 452 838 0 $176.47 $0.00
1 Rear Flashlight / PR24 Holder - Left 71 60 2 452 839 1 $176.47 $176.47
0 PR24 Holder - Left (LAPD-Style)71 60 2 452 842 0 $111.76 $0.00
0 Ticket Book Holder (LAPD Style)71 60 2 452 848 0 $205.88 $0.00
0 Rear Vertical Shotgun Mount 71 60 2 452 890 0 $542.65 $0.00
1 M4 Combat Assault Rifle Mount 71 60 2 452 894 1 $676.47 $676.47
1 Shotgun / Assault Rifle Mounting Bracket 71 60 2 452 840 1 $52.06 $52.06
0 LAPD Rear Gun Lock Release 71 60 2 452 877 0 $69.71 $0.00
0 Gun Lock Variable Timer (required for above)71 60 2 452 895 0 $54.12 $0.00
0 Heated Seat - Low 52 53 8 544 786 0 $381.33 $0.00
0 Heated Seat - High 52 53 8 544 792 0 $381.33 $0.00
0 Tire Pressure Gauge 82 12 0 140 377 0 $32.12 $0.00
1 BMW Motorrad Battery Charger (2.5 Ah)77 02 8 551 897 1 $155.65 $155.65
0 DVD Repair Manuals R Models K5x 01 59 8 555 666 0 $91.55 $0.00
0 Motorcycle Full Cover 71 60 2 450 408 0 $129.24 $0.00
Note: Prices subject to change without notice. Always verify accuracy of part pricing before submitting quotations.
Final price is always determined by the selling authorized BMW Motorcycle dealer.
R 1250 RT-P Motor Pricing Form
Quotation for:
Lake Elsinore
Additional Accessories
Qty Item Description
Per Additional Accessories BMW P/N Order # Retail Total Retail
GPS Navigation
1 BMW Navigator VI GPS Kit Complete 77 52 8 355 998 1 $759.20 $759.20
0 GPS Dashboard - Upper*77 31 8 545 667 0 $202.75 $0.00
1 GPS Dashboard - Lower*46 63 8 553 830 1 $318.74 $318.74
0 GPS Release Push Button*46 63 8 542 042 0 $4.98 $0.00
0 GPS Mount Cradle*77 52 7 721 941 0 $155.65 $0.00
* Parts Needed to Retrofit Nav to Std. Order Deck Unit
0 Car Kit for Navigator VI 77 52 8 544 460 0 $144.94 $0.00
Storage Options
2 Saddlebag Liners (each)71 60 7 704 109 2 $85.41 $170.82
0 Tank Top Bag 77 45 8 543 227 0 $295.84 $0.00
Radio Options
2 Radio Power Plug Connector 71 60 2 452 887 2 $9.41 $18.82
1 Radio Speaker Plug 71 60 2 452 844 1 $9.41 $9.41
0 Helmet Headset Interface Plug 71 60 2 407 782 0 $9.41 $0.00
0 Microphone Attachment Mount (need kit below)71 60 2 452 875 0 $25.59 $0.00
0 Kustom/Stalker/MIC Remote Attachment Kit 71 60 2 452 841 0 $11.76 $0.00
1 Radio "Y" Power Harness 71 60 2 452 880 1 $35.29 $35.29
1 Radio Quick Mounting Plate 71 60 2 408 076 1 $26.47 $26.47
0 Siren PA Cable Kit 71 60 2 452 878 0 $26.04 $0.00
0 Low Band Antenna Mount MY15-18 71 60 2 448 421 0 $41.62 $0.00
0 Low Band Antenna Mount MY19+71 60 2 475 199 0 $41.62 $0.00
0 800 MHz Antenna Ground Plate 71 60 2 452 882 0 $34.94 $0.00
Accessory Connection Plugs
1 Accessory Connection Plugs (3)71 60 2 452 846 1 $9.41 $9.41
0 Tyco DUAC Release Tool 71 60 2 452 847 0 $51.76 $0.00
0 Extension Cable - Power Socket 61 12 7 712 581 0 $46.07 $0.00
0 Power Socket Receptacle 61 34 7 694 306 0 $41.79 $0.00
0 Power Socket Plug - DIN 61 13 8 060 106 0 $26.12 $0.00
Engine Protection
0 Sump / Engine Protection Guard (order 1)11 84 8 532 939 0 $122.95 $0.00
0 Fillister Head Screws M6 x 20 (order 5) 07 12 9 908 076 0 $3.08 $0.00
0 Grommet (order 5)13 53 1 341 283 0 $2.49 $0.00
0 Bushing (order 5)11 84 8 544 832 0 $4.92 $0.00
0 Bracket front (order 1)11 84 8 532 937 0 $33.45 $0.00
0 Bracket Rear (order 1)11 84 8 532 940 0 $54.53 $0.00
0 C-Clip Nut M6 (have been included w/brackets)07 14 7 693 887 0 $2.49 $0.00
0 Fillister Head Screws M8 x 25 (order 5) 07 12 9 907 382 0 $1.53 $0.00
Note: Prices subject to change without notice. Always verify accuracy of part pricing before submitting quotations.
Final price is always determined by the selling authorized BMW Motorcycle dealer.
R 1250 RT-P Motor Pricing Form
Quotation for:
Lake Elsinore
Radar Options
0 Front 12v Power Outlet (lighter style)71 60 2 407 785 0 $53.88 $0.00
1 Front Single USB Power Outlet 71 60 2 446 871 1 $49.41 $49.41
0 Fused Front Power Socket Harness 71 60 2 409 958 0 $29.12 $0.00
1 Radar Connection Plug 71 60 2 452 849 1 $8.24 $8.24
0 Kustom Eagle Display Head Mount 71 60 2 407 787 0 $42.35 $0.00
0 Kustom Raptor Display Head Mount 71 60 2 452 851 0 $41.47 $0.00
0 Kustom Raptor Radar Counter Mount 71 60 2 452 892 0 $31.33 $0.00
0 Kustom Ka Band Front & Rear Antenna Mounts 71 60 2 452 852 0 $64.38 $0.00
0 Kustom K Band Front & Rear Antenna Mounts 71 60 2 452 854 0 $67.06 $0.00
0 Kustom Radar Remote Control Mounting Plate 71 60 2 452 855 0 $21.18 $0.00
0 Kustom/Stalker/MIC Remote Attachment Mount 71 60 2 452 841 0 $11.76 $0.00
0 MPH Bee III Display Head Mount 71 60 2 409 957 0 $40.59 $0.00
0 Stalker DSR 2X Display Head Mount 71 60 2 452 856 0 $41.47 $0.00
0 Stalker Radar Remote Control Mounting Plate 71 60 2 452 837 0 $22.94 $0.00
0 Stalker Compact Display Head Mount 71 60 2 449 791 0 $41.47 $0.00
0 Stalker Compact Remote Control Mounting Plate 71 60 2 449 792 0 $22.94 $0.00
0 Stalker Dual Waterproof Display Head Mount 71 60 2 407 793 0 $45.88 $0.00
0 Stalker Front & Rear Antenna Mounts 71 60 2 452 858 0 $64.41 $0.00
0 Stalker Radar Counter Mount (radio box lid)71 60 2 407 795 0 $24.71 $0.00
0 Radar / Lidar Gun Adaptor Plate MY19→71 60 2 407 797 0 $22.06 $0.00
0 Kustom Talon Radar Gun Mount 71 60 2 452 884 0 $191.76 $0.00
0 LTI Ultralite 20/20 Lidar Gun Mount 71 60 2 452 885 0 $191.76 $0.00
0 Kustom Pro-Laser 3 Lidar Gun Mount 71 60 2 452 886 0 $191.76 $0.00
0 Kustom Pro-Laser 4 Lidar Gun Mount 71 60 2 407 798 0 $191.76 $0.00
0 Stalker Lidar Gun Mount (not XLR)65 14 0 415 846 0 $153.41 $0.00
0 Decatur Genesis Radar Holster Mount 65 14 0 445 545 0 $116.92 $0.00
Final price is always determined by the selling authorized BMW Motorcycle dealer.
Note: Prices subject to change without notice. Always verify accuracy of part pricing before submitting quotations.