HomeMy WebLinkAboutItem No. 08 PSA Hunsaker & Assoc.City Council Agenda Report
City of Lake Elsinore 130 South Main Street
Lake Elsinore, CA 92530
www.lake-elsinore.org
File Number: ID# 19-542
Agenda Date: 4/14/2020 Status: Approval FinalVersion: 1
File Type: Council Consent
Calendar
In Control: City Council / Successor Agency
Agenda Number: 8)
Amendment No. 1 to the Professional Services Agreement for Hunsaker and Associates
Authorize the City Manager to execute Amendment No. 1 to the Agreement for Professional Services
with Hunsaker and Associates for the Summerhill Drive Interim Extension Design for $19,730.
Page 1 City of Lake Elsinore Printed on 7/1/2020
REPORT TO CITY COUNCIL
To: Honorable Mayor and Members of the City Council
From: Grant Yates, City Manager
Prepared By: Remon Habib, City Engineer
Date: April 14, 2020
Subject: Amendment No. 1 to the Professional Services Agreement for Hunsaker
and Associates
Recommendation
Authorize the City Manager to execute Amendment No. 1 to the Agreement for Professional
Services with Hunsaker and Associates for the Summerhill Drive Interim Extension Design for
$19,730.
Background
On May 14, 2019, City Council approved the professional services agreement with Hunsaker
and Associates to begin the design of a two-lane roadway for the Summerhill Drive Extension
project for $201,700.00. The design will provide plans to go out for bid and construction to
extend Summerhill Drive to Greenwald Ave. The consultant will provide all professional
services necessary to complete a constructible design package in compliance with regulatory
requirements.
Discussion
As design tasks progressed, City staff reached out to Riverside County Flood Control District to
review and accept an extensive drainage line that is required to run under the road extension,
referred to on plans as Line “A.” For RCFC to review the drainage plans and accept long term
maintenance responsibilities of the drainage line, some of the storm drain plans will need to be
modified to RCFC District standards and go through the RCFCD plan check review process.
Additionally, two (2) RCB’s structural calculations need to be completed beneath the Summerhill
Drive extension along with the preparation of the Transportation Guidance document.
Due to the required additional scope of services, an additional $39,900 is being requested to
complete the design. The approval of May 14, 2019, professional services agreement with
Hunsaker and Associates allowed for a 10% contingency, and the contingency will be applied
towards the additional scope of work, thus leaving a request of $19,730 to complete the work.
Fiscal Impact
Funding for this project has been allocated under the City’s adopted CIP Budget; $20,170 will
be from the approved contingency.
Exhibits
A – Amendment No. 1
AMENDMENT NO. 1
TO AGREEMENT FOR PROFESSIONAL SERVICES
Hunsaker and Associates
Engineering Consulting Services
This Amendment No.1 to Agreement for Professional Services is made and entered into
as of April 14, 2020, by and between the City of Lake Elsinore, a municipal corporation (“City),
and Hunsaker and Associates, (“Consultant”).
RECITALS
A. The City and Consultant have entered into that certain Agreement for Professional
Services dated as of May 14, 2019 (the “Original Agreement”). Except as otherwise defined
herein, all capitalized terms used herein shall have the meanings set forth for such terms in the
Original Agreement.
B. The Original Agreement provided for compensation to Consultant for Two
Hundred and One Thousand Seven Hundred dollars ($201,700) plus a 10% contingency
($20,170).
C. The parties now desire to amend the scope of services and increase the payment
for such services as set forth in this Amendment No 1.
NOW, THEREFORE, in consideration of the mutual covenants and conditions set forth
herein, City and Consultant agree as follows:
1. Section 1, Scope of Services, of the Original Agreement, is hereby amended to add
the following:
Consultant shall also perform the services described in Consultant’s
March 21, 2020 Proposal (attached to this Amendment No. 1 as
(Exhibit A-1). Consultant shall provide such services at the time, place,
and in the manner specified in Exhibit A-1, subject to the direction of the
City through its staff that it may provide from time to time.
2. Section 3, Compensation, of the Original Agreement, is hereby amended to read in
its entirety as follows:
Notwithstanding the foregoing, for purposes of Amendment No. 1 and the
term thereof, compensation to be paid to Consultant shall be in accordance
with the Schedule of Charges set forth in Consultant’s Proposal
(referenced collectively as Exhibit A-1 Amendment No. 1). In no event
shall Consultant’s compensation related to Exhibit A-1 to Amendment No.
1 exceed Thirty-Nine Thousand Nine Hundred dollars ($39,900) without
additional authorization from the City Council. Compensation for the
additional services (Exhibit A-1) shall be paid with Twenty Thousand One
Hundred Seventy dollars ($20,170) allocated from the contingency under
the Original Agreement and Nineteen Thousand Seven Hundred Thirty
dollars ($19,730) of additional funds bringing the new total contract
amount to $241,600.
Notwithstanding any provision of Consultant’s Proposal to the contrary, out
of pocket expenses set forth in Exhibit A-1, respectively, shall be
reimbursed at cost without an inflator or administrative charge. Payment
by City under this Agreement shall not be deemed a waiver of defects,
even if such defects were known to the City at the time of payment.
3. Except for the changes specifically set forth herein, all other terms and conditions
of the Original Agreement shall remain in full force and effect.
IN WITNESS WHEREOF, the parties have caused this Amendment No. 1 to be executed
on the respective dates set forth below.
“CITY”
CITY OF LAKE ELSINORE, a municipal
corporation
“CONSULTANT”
Dost Engineering
Grant Yates, City Manager
Date:
Hunsaker and Associates,
Date:
ATTEST:
City Clerk
APPROVED AS TO FORM:
City Attorney
Risk Manager
Attachments: Exhibit A-1 – Consultant’s Proposal
EXHIBIT A-1
CONSULTANT’S PROPOSAL
[ATTACHED]