HomeMy WebLinkAboutItem No. 06 ATP Agreement No. T21 Project ATPL-5074 (021)City of Lake Elsinore 130 South Main Street
__ Lake Elsinore, CA 92530
II www.lake - elsinore.org
VV °"` IKo - Text File
File Number: TMP 19 -777
Agenda Date: 6/9/2020 Version: 1 Status: Approval Final
In Control: City Council / Successor Aqency
Agenda Number: 6)
File Type: Council Consent
Calendar
City of Lake Elsinore Page 1 Printed on 61412020
CITY OF
4
LADE LSIRORT
L
DREAM EXTREME
REPORT TO CITY COUNCIL
To: Honorable Mayor and Members of the City Council
From: Grant Yates, City Manager
Prepared by: Nicole McCalmont, Sr. Engineering Technician
Date: June 9, 2020
Subject: Active Transportation Program Supplemental Agreement No. T21 for
Project ATPL -5074 (021) to the Administering Agency -State Master
Agreement No. 00389S
Recommendation
1. Adopt A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKE ELSINORE,
CALIFORNIA, AUTHORIZING EXECUTION OF PROGRAM SUPPLEMENT AGREEMENT
NO. T21 TO ADMINISTERING AGENCY -STATE MASTER AGREEMENT NO. 00389s AND
ALL SUBSEQUENT ATPL- 5074(021) ACTIVE TRANSPORTATION PROGRAM PROJECT
SPECIFIC PROGRAM SUPPLEMENTS;
2. Authorize the City Manager to sign ATPL- 5074(021) Active Transportation Program
Supplement No. T21 to Administering Agency -State Master Agreement No. 00389S and all
subsequent ATPL- 5074(021) Active Transportation Program project specific Program
Supplement Agreements; and
3. Authorize the City Clerk to return the signed agreement, in duplicate, to Caltrans Office of
Local Programs for execution.
Background
The Active Transportation Program (ATP) is a State - funded program to the Local Agencies for
the purpose of encouraging and increasing the use of non - motorized active modes of
transportation. Caltrans Division of Local Assistance administers the share of Local Agency ATP
funds. Funds are provided for local agency projects to design and construct Infrastructure
projects for Safe Routes to Transit, Bikeways and Walkways, Recreational Trails, Park Linkages
to Corridors, and Secure Bike Parking, Non - Infrastructure projects such as Education and
Encouragement, and ATP Planning. ATP projects are identified based on increased proportion
of trips accomplished by biking and walking, safety and mobility, achievement of Greenhouse
Gas reduction goals, and other key factors.
Page 1 of 2
The City applied for ATP Cycle 4 Grant in 2018 and was awarded $365,000 for environmental
studies and preliminary engineering design of the Murrieta Creek Multi -Use Trail project. All
funding is 100% reimbursable by the City and no local funds are required. The City has now
received authorization to proceed with environmental and design work from California
Transportation Commission.
Discussion
As the State agency responsible for the administration of the State Aid, Caltrans has prepared
and provided to the City for approval and execution Program Supplement No. T21, which
provides for payment of authorized project expenses from the State -Aid funds. The work for
environmental studies and preliminary engineering design will be done through a competitive
procurement process with the most qualified firm.
Fiscal Impact
Funding for this project has been allocated within the approved CIP Budget.
Exhibits
A — Resolution
B - Supplement Agreement
Page 2of2
RESOLUTION NO. 2020-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKE
ELSINORE, CALIFORNIA, APPROVING AND AUTHORIZING
EXECUTION OF PROGRAM SUPPLEMENT AGREEMENT NO.
T21 TO ADMINISTERING AGENCY -STATE AGREEMENT NO.
00389S WITH THE STATE OF CALIFORNIA DEPARTMENT OF
TRANSPORTATION FOR THE CITY PROJECT, ACTIVE
TRANSPORTATION PROGRAM MURRIETA CREEK MULTI-
USE TRAIL PROJECT
WHEREAS, before funding will be made available for the Active Transportation Program Murrieta
Creek Multi -Use Trail Project, the local public agency (Administering Agency) and State are
required to enter into an agreement relative to prosecution of said project and maintenance of the
completed facility.
WHEREAS, the City has received authorization for funding in the sum of $365,000.00 for the
Preliminary Engineering and Environmental Studies Phase of the Active Transportation Program
Murrieta Creek Multi -Use Trail Project; and
WHEREAS, Caltrans is the State of California agency responsible for administration of the
funds; and
WHEREAS, Caltrans has provided to the City for approval and execution Program Supplement
Agreement No. T21 providing for disbursement of funding for the Active Transportation Program
Murrieta Creek Multi -Use Trail Project; and
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LAKE ELSINORE DOES
HEREBY RESOLVE, DETERMINE AND ORDER AS FOLLOWS:
SECTION 1. That it hereby approves "Program Supplement Agreement No. T21" to the
Administering Agency -State Agreement No. 00389S.
SECTION 2. Authorizes the City Manager to sign the "Program Supplement No. T21" and all
subsequent project specific Program Supplements to said Agreement; and
SECTION 3. Authorize the City Clerk to return the signed agreement, in duplicate, to Caltrans
Office of Local Programs for execution.
SECTION 4. This Resolution shall take effect from and after the date of its passage and adoption.
Passed and Adopted at a regular meeting of the City Council of the City of Lake Elsinore,
California, this 9t" day of June 2020.
Brian Tisdale
Mayor
CC Reso. No. 2020 -
Page 2 of 2
Attest:
Candice Alvarez, MMC
City Clerk
STATE OF CALIFORNIA )
COUNTY OF RIVERSIDE ) ss.
CITY OF LAKE ELSINORE )
I, Candice Alvarez, MMC City Clerk of the City of Lake Elsinore, California, do hereby certify that
Resolution No. 2020 - was adopted by the City Council of the City of Lake Elsinore, California,
at the Regular meeting of June 9, 2020 and that the same was adopted by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Candice Alvarez, MMC
City Clerk
PROGRAM SUPPLEMENT NO. T21
to
ADMINISTERING AGENCY -STATE AGREEMENT
FOR STATE FUNDED PROJECTS NO 00389S
Adv Project ID Date:
November 4, 2019
0820000038 Location:
08 -RIV -0 -ESN
Project Number:
ATPL- 5074(021)
E.A. Number:
OTHER
Locode:
5074
This Program Supplement, effective 10/09/2019, hereby adopts and incorporates into the Administering Agency -State
Agreement No. 00389S for State Funded Projects which was entered into between the ADMINISTERING AGENCY and
the STATE with an effective date of 09/20/17 and is subject to all the terms and conditions thereof. This PROGRAM
SUPPLEMENT is executed in accordance with Article I of the aforementioned Master Agreement under authority of
Resolution No. approved by the ADMINISTERING AGENCY on (See copy
attached).
The ADMINISTERING AGENCY further stipulates that as a condition to the payment by the State of any funds derived
from sources noted below encumbered to this project, Administering Agency accepts and will comply with the Special
Covenants and remarks set forth on the following pages.
PROJECT LOCATION: Along Murrieta Creek from Lake Elsinore Levee Trail to Palomar Trail
TYPE OF WORK: Multi -Use Trail, Viewpoint, Retaining Walls, Safety Fences, Striping
and Lighting
Estimated Cost
State Funds
Matching Funds
SB1 funds $365,000.00
LOCAL
OTHER
$365,000.00
$0.0c
$0.0C
CITY OF LAKE ELSINORE
By
Title
Date
Attest
STATE OF CALIFORNIA
Department of Transportation
By
Chief, Office of Project Implementation
Division of Local Assistance
Date
I hereby certify upon my personal knowledge that budgeted funds are available for this encumbrance:
Accounting Officer_ Date
$365.000.00
Program Supplement 00- 389S -T21- SERIAL Page 1 of 4
STATE OF CALIFORNIA. DEPARTMENT OF TRANSPORTATION
PROGRAM SUPPLMENT AND CERTIFICATION FORM
PSCF (REV. 01/2010)
Page 1 o(_1_
NUMBER:
Claims Audits 111512019
3301 "C" Street, Rm 404 REQUISITION NUMBER / CONTRAC
Sacramento, CA 95816 RQS - 2660 - 082000000347
FROM
Department of Transportation
SUBJECT'.
Encumbrance Document
VENDOR/ LOCAL AGENCY:
of Lake Elsinore
$365,000.00
PROCUREMENTTYPE:
ADA Notice For individuals with sensory disabilities, this document is available in alternate formats. For information, call (915) 654 -6410 of TDD (916) -3880 or write
Records and Forms Management, 1120 N. Street, MS -89, Sacramento, CA 95814.
08 -RIV -0 -ESN
ATPL- 5074(021)
SPECIAL COVENANTS OR REMARKS
�. A. This PROJECT will be administered in accordance with the applicable CTC STIP
guidelines and the Active Transportation Program guidelines as adopted or amended, the
Local Assistance Procedures Manual (LAPM), the Local Assistance Program Guidelines
(LAPG), and this PROGRAM SUPPLEMENT.
B. This PROJECT is programmed to receive State funds from the Active Transportation
Program (ATP). Funding may be provided under one or more components. A
component(s) specific fund allocation is required, in addition to other requirements, before
reimbursable work can occur for the component(s) identified. Each allocation will be
assigned an effective date and identify the amount of funds allocated per component(s).
This PROGRAM SUPPLEMENT has been prepared to allow reimbursement of eligible
PROJECT expenditures for the component(s) allocated. Unless otherwise determined,
the effective date of the component specific allocation will constitute the start of
reimbursable expenditures.
C. STATE and ADMINISTERING AGENCY agree that any additional funds made
available by future allocations will be encumbered on this PROJECT by use of a STATE -
approved Allocation Letter and STATE Finance Letter. ADMINISTERING AGENCY
agrees that STATE funds available for reimbursement will be limited to the amount
allocated by the California Transportation Commission (CTC) and /or the STATE.
D. Upon ADMINISTERING AGENCY request, the CTC and /or STATE may approve
supplementary allocations, time extensions, and fund transfers between components.
Funds transferred between allocated project components retain their original timely use of
funds deadlines, but an approved time extension will revise the timely use of funds criteria
for the component(s) and allocation(s) requested. Approved supplementary allocations,
time extensions, and fund transfers between components made after the execution of this
PROGRAM SUPPLEMENT will be documented and considered subject to the terms and
conditions thereof. Documentation will consist of a STATE approved Allocation Letter,
Fund Transfer Letter, Time Extension Letter, and Finance Letter, as appropriate.
E. This PROJECT is subject to the timely use of funds provisions enacted by the Active
Transportation Program guidelines, as adopted or amended, and by approved CTC and
State procedures as outlined below.
Funds allocated for the environmental & permits (E &P), plan specifications & estimate
(PS &E), and right -of -way components are available for expenditure until the end of the
second fiscal year following the year in which the funds were allocated.
Funds allocated for the construction component are subject to an award deadline and
contract completion deadline. ADMINISTERING AGENCY agrees to award the contract
within 6 months of the construction fund allocation and to complete and accept the
construction within 36 months of award.
F. Award information shall be submitted by the ADMINISTERING AGENCY to the District
Program Supplement 00- 389S -T21- SERIAL Page 2 of 4
08 -RIV -0 -ESN
ATPL- 5074(021)
SPECIAL COVENANTS OR REMARKS
Local Assistance Engineer immediately after project contract award and prior to the
submittal of the ADMINISTERING AGENCY'S first invoice for the construction contract.
Failure to do so will cause a delay in the State processing of invoices for the construction
phase.
G. The ADMINISTERING AGENCY shall invoice STATE for environmental & permits
(E &P), plans specifications & estimate (PS &E), and right -of -way costs no later than 180
days after the end of last eligible fiscal year of expenditure. For construction costs, the
ADMINISTERING AGENCY has 180 days after project completion or contract acceptance
to make the final payment to the contractor prepare the final Report of Expenditures and
final invoice, and submit to STATE for verification and payment.
H. ADMINISTERING AGENCY agrees to submit the final report documents that
collectively constitute a "Report of Expenditures" within one hundred eighty (180) days of
PROJECT completion. Failure of ADMINISTERING AGENCY to submit a "Final Report
of Expenditures" within 180 days of PROJECT completion will result in STATE imposing
sanctions upon ADMINISTERING AGENCY in accordance with the current LAPM and the
Active Transportation Program (ATP) Guidelines.
I. ADMINISTERING AGENCY indirect costs, as defined in 2 CFR, Part 200, Uniform
Administrative Requirements, Cost Principles and Audit Requirement for Federal Awards,
to be claimed must be allocated in accordance with an Indirect Cost Allocation Plan
(ICAP), submitted, reviewed, and approved in accordance with Caltrans Audits and
Investigations requirements which may be accessed at: www.dot.ca.gov /hq /audits /.
ADMINISTERING AGENCY agrees to comply with, and require all sub - recipients and
project sponsors to comply with 2 CFR, Part 200, Uniform Administrative Requirements,
Cost Principles and Audit Requirement for Federal Awards, and all applicable Federal
and State laws and regulations.
ADMINISTERING AGENCY agrees, and will assure that its contractors and
subcontractors will be obligated to agree, that Contract Cost Principles and Procedures,
48 CFR, Federal Acquisition Regulations System, Chapter 1, Part 31, et seq., and all
applicable Federal and State laws and regulations, shall be used to determine the
allowability of individual PROJECT cost items.
Any Fund expenditures for costs for which ADMINISTERING AGENCY has received
payment or credit that are determined by subsequent audit to be unallowable under 2
CFR, Part 200, or 48 CFR, Chapter 1, Part 3, are subject to repayment by
ADMINISTERING AGENCY to STATE. Should ADMINISTERING AGENCY fail to
reimburse Funds due STATE within 30 days of demand, or within such other period as
may be agreed in writing between the Parties hereto, STATE is authorized to intercept
and withhold future payments due ADMINISTERING AGENCY from STATE or any third -
party source, including, but not limited to, the State Treasurer, the State Controller, and
the California Transportation Commission.
Program Supplement 00- 389S -T21- SERIAL Page 3 of 4
08 -RIV -0 -ESN
ATPL- 5074(021)
SPECIAL COVENANTS OR REMARKS
J. By executing this PROGRAM SUPPLEMENT, ADMINISTERING AGENCY agrees to
comply with all reporting requirements in accordance with the Active Transportation
Program guidelines, as adopted or amended.
K. This PROJECT has received funds from Active Transportation Program (ATP). The
ADMINISTERING AGENCY agrees to administer the project in accordance with the CTC
Adopted SB1 Accountability and Transparency Guidelines.
Program Supplement 00- 389S -T21- SERIAL Page 4 of 4