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Home My WebLink About08-11-2009 SS Page 1 of 11 CITY OF LAKE ELSINORE JOINT CITY COUNCIL / REDEVELOPMENT AGENCY STUDY SESSION - AGENDA REVIEW MINUTES August 11th, 2009 CITY COUNCIL CALL TO ORDER - 4:00 PM Mayor Magee called the regular meeting of the Lake Elsinore Joint City Council / Redevelopment Agency Agenda Review Study Session to order at 4:00 p.m. on Tuesday, August 11th, 2009 in the Cultural Center, located at 183 N. Main Street, Lake Elsinore, CA 92530. PRESENT: Mayor Magee, Mayor Pro Tem Melendez, Councilmember Bhutta (4:02), Councilmember Hickman. ABSENT: Councilmember Buckley. Also present: City Manager Brady, City Attorney Leibold, and City Clerk Thomsen. Staff members present included, Acting Community Development Director Weiner, Public Works Director / City Engineer Seumalo, Director of Lake and Aquatics Kilroy, Parks and Recreation Director Gonzales, and Building and Code Enforcement Manager Chipman. PRESENTATIONS/CEREMONIALS Help Our People of Elsinore (HOPE) Quarterly Update The Mayor confirmed with City Manager Brady Ron Hewison would be representing HOPE. PUBLIC COMMENTS - NON-AGENDIZED ITEMS -1 MINUTE None. C Lake Elsinore City Council / Redevelopment Agenda Joint Study Session for Agenda Review Meeting Minutes of August 11, 2009 Page 2 of 11 II' PUBLIC COMMENTS - AGENDIZED ITEMS - 3 MINUTES None. CONSENT CALENDAR (2) Approval of City Council Minutes NO COMMENTS / QUESTIONS Recommendation: Approve the following minute(s): (a) Joint Study Session City Council / Redevelopment Agency July 14, 2009 and July 28, 2009 (b) Regular City Council Meeting Minutes July 14, 2009 and July 28, 2009 (3) Warrant List Dated July 30, 2009 Recommendation: Authorize payment of Warrant List dated r July 30, 2009. IL Councilmember Hickman questioned the following item: Warrant No. 100299 AmeriPride Service City Manager Brady responded the company was responsible for the cleaning and servicing of City Uniforms. Councilmember Hickman questioned if this was for purchasing as well as the cleaning, to which Mr. Brady responded they did both, when a uniform was too worn or needed repair or replacing, they performed whichever task was needed. Mayor Magee questioned the following Item: Revenue Item No. 620: Cost Recovery System Fund reflects a deposit of $60,000. Mayor Magee wanted to know if this was from one deposit or if this was the balance from multiple deposits. City Manager Brady stated he would have to obtain further information. C Lake Elsinore City Council / Redevelopment Agenda Joint Study Session for Agenda Review Meeting Minutes of August 11, 2009 Page 3 of 11 Mayor Pro Tern Melendez questioned the following items: Warrant No. 100307 Bloomfield Group, Inc. City Manager Brady responded the detail states Certificate Form for Graphics Services for Park Signage; and did not have further details. Warrant No. 100310 Burke, Williams & Sorensen, LLP City Attorney Leibold stated they were the firm who was responsible for collecting what was owed to the City regarding the Community Facilities Districts (CFD). Councilmember Hickman questioned Dennis Anderson regarding how Burke, Williams & Sorensen made their money: CFD Consultant Dennis Anderson came forward to state the firm collected both Burke, Williams & Sorensen's fees and the delinquent CFD fees. They turn over all of the funds they collected to the City and then invoiced the City for their services. i Mayor Pro Tern Melendez continued with her questions related to the following items: Warrant No. 100325 Down's Commercial Fueling, Inc. She questioned if this was a line item charge for fuel used by departments or if this was a charge for City equipment's fuel coverage. City Manager Brady responded all vehicles are under the Public Works Department, therefore fuel charges are not broken down by department. This charge is for the total amount of fuel used by the City and is covered by the annual budget. I Warrant No. 100414 Select Staffing City Manager stated this charge is for the temporary receptionist. He further clarified the previous receptionist was in another department filling in for an employee who is out on maternity leave. Mayor Pro Tern Melendez questioned the following item: Warrant No. 100448 West Coast Motor Sports City Manager Brady stated this was for replacement motorcycle covers. Councilmember Hickman questioned why 5, to which City Manager Brady r confirmed the motorcycles are rotated. I Lake Elsinore City Council / Redevelopment Agenda Joint Study Session for Agenda Review Meeting Minutes of August 11, 2009 Page 4 of 11 (4) Claims Against the Citv NO COMMENTS / QUESTIONS Recommendation: Reject the claims listed and direct the City Clerk's office to send a letter informing the claimants of the decision. (5) Proclamation of the City Council Suspending Burning Permits and Other Uses of Open Fire NO COMMENTS / QUESTIONS Recommendation: Consider the attached proclamation suspending the issuance of burn permits and other uses of open fire. (6) Purchase of Pressure Washer / Vacuum and Filtration Unit Recommendation: Authorize the City Manager to execute any and all documentation on behalf of the City in Connection with the purchase of the pressure washer/ vacuum and filtration unit. Mayor Pro Tem Melendez asked what the total balance was for the NPES funds. Public Works Director / City Engineer Seumalo stated he did not know the exact amount but it was several hundred thousands of dollars i (7) Gravel Road Paving FY 2009 / 2010 - Notice of Inviting Bids Recommendation: Direct staff to advertise the Phase II Gravel Roads Paving project for construction bids. Councilmember Hickman asked if the majority of roads were in Country Club Heights. Public Works Director / City Engineer Seumalo responded yes, however, this did not include all of the roads, the work would be done in 2 Phases, and this was just related to Phase 1. (8) Residential Antidisplacement and Relocation Plan for The Pottery Court Project NO COMMENTS / QUESTIONS Recommendation: Adopt the attached Resolution No. 2009- approving the Residential Antidisplacement and Relocation Assistance Plan for Pottery Court, Lake Elsinore, California (on file with the City Clerk). PUBLIC HEARING(S) None. Lake Elsinore City Council / Redevelopment Agenda Joint Study Session for Agenda Review Meeting Minutes of August 11, 2009 Page 5 of 11 ~I APPEAL(S) (9) Appeal of Structure Abatement Action on 523 West Minthom Street (Continued from the July 14 , 2009 City Council Meeting) Recommendation: Deny the appeal and uphold the decision to place the property into Structure Abatement. Councilmember Hickman requested input from Erik Lunde, the current property owner regarding what his plans were regarding the property. Erik Lunde, stated he had filed the appeal giving history of the conflicts. He stated in October 2006 a lessee took the liberty of removing interior walls, all plumbing and electrical systems, and started construction on a major remodel without City approval or Building permits. Once discovered, the City worked with the owner, who evicted the tenant, and stopped the work. The house has been left in this state. He clarified he had been notified by the City starting in 2007 requesting removal of Graffiti and rubbish. He stated he has spent $15,000. cleaning the property, removing trash, boarding up the windows, installing K-rails to prevent future access, etc. The City contacts him periodically when graffiti needs to be removed, which he has taken care of immediately. He thought all issues were resolved. He noted he has received conflicting information from the City, the Planning Department felt keeping the house and incorporating it into the future development was a positive plan. Mr. Lunde stated previously when the original Environmental Impact Report was done; the house was referenced as Historic. He would still like to keep the property, 'and incorporate it as planned into the future development. Starting in October 2008, Mr. Lunde stated he started receiving notices the property structurally was unsafe and was being placed in Abatement proceedings. Mr. Lunde stated the house is structurally sound. Councilmember Hickman requested verification Mr. Lunde wanted to incorporate the structure into the new development, Spyglass Ranch to which Mr. Lunde responded positively. I I I Lake Elsinore City Council / Redevelopment Agenda Joint Study Session for Agenda Review Meeting Minutes of August 11, 2009 Page 6 of 11 Fill Eric Lunde noted the newspaper stated the house has been vacant for 20 years, which is false. He displayed a letter from the previous owner, Realty Center, Inc. in Lake Elsinore stating from October 1982 to February 2004, "The Villa was leased over those years as a residence and was never vacant in between tenants more than a month or two or so." He stated most of the speculation is who lived there; rumor has Johnny Weissmuller, former Olympian and television actor living and visiting the house. Mayor Magee noted the location of the house has made it a prime focal point when the property is painted as a canvas for graffiti. He noted if the house were to remain, the response time of cleanup needed to be quicker. He questioned Mr. Lunde regarding his plans for Spyglass Ridge Specific Plan. He noted previously the plans called for 9 estate lots, and current plans reflected only 2lots. Mayor Magee requested the applicant reconsider this reduction, stating estate lots are part of the City's Housing Element which we need more of. Mayor Magee questioned if the building remained; a structural evaluation and proper permitting would be requested, and asked what stage the future project (Spyglass Ranch) was at. Mr. Lunde responded the plans were ready to submit to the Planning Commission in several weeks. Councilmember Bhutta requested Mr. Lunde to keep at a minimum the amount of time City staff would need to spend monitoring the property. Councilmember Hickman responded, noting the staff report states the City has only spent 10 hours to date. Councilmember Hickman requested clarification of what the hours were used on. Building and Code Enforcement Manager Chipman stated the hours were administrative hours, and confirmed when graffiti abatement was needed Mr. Lunde took care of the abatement. Mayor Pro Tern Melendez requested a copy of the letter from the previous owner, which was provided to the City Clerk. Mr. Lunde noted the house lately has received ample exposure in newspapers and has drawn the interest of many. What he would like to receive tonight is clear direction from the Council for the future. BUSINESS ITEM(S) I Lake Elsinore City Council / Redevelopment Agenda Joint Study Session for Agenda Review Meeting Minutes of August 11, 2009 Page 7 of 11 (10) Resolution of Intention to Establish Community Facilities District No. 2009-01 (Park and Street Lighting Maintenance) and to Authorize the Lew of a Special Tax Recommendation: Adopt a resolution of intention to form Community Facilities District No. 2009-01 (Park and Street Lighting Maintenance) and to levy of a special tax within said district and scheduling the public hearing for September 22, 2009. City Manager stated Pardee Homes had requested this item be continued off calendar. PUBLIC COMMENTS - NON-AGENDIZED ITEMS - 3 MINUTES None. REDEVELOPMENT AGENCY Vice Chair Bhutta led the meeting in the absence of Chairman Buckley. PUBLIC COMMENTS - NON-AGENDIZED ITEMS -1 MINUTE None. PUBLIC COMMENTS - AGENDIZED ITEMS - 3 MINUTES None. CONSENT CALENDAR (2) Approval of Redevelopment Agency Minutes NO COMMENTS / QUESTIONS Recommendation: Approve the following minute(s): (a) Joint Study Session City Council / Redevelopment Agency July 14, 2009 and July 28, 2009 (b) Redevelopment Agency Regular Meeting July 14, 2009 and July 28, 2009 Lake Elsinore City Council I Redevelopment Agenda Joint Study Session for Agenda Review Meeting Minutes of August 11, 2009 Page 8 of 11 ^i (3) Warrant List Dated July 30, 2009 Recommendation: Authorize payment of Warrant List dated July 30, 2009. Agency member Melendez questioned the following item: Warrant No. 6698 Cooper Carry, Inc. She questioned the large dollar amount, asking the total funds which had been spent to date. Acting Community Development Director Weiner stated to date 85 percent had been spent of the total approved amount of $201,000. (4) Residential Antidisplacement and Relocation Plan for The Pottery Court Project Recommendation: Adopt the attached Resolution No. 2009-_ approving the Residential Antidisplacement and Relocation Assistance Plan for Pottery Court, Lake Elsinore, California (on file with the Agency Secretary). i Agency member Hickman requested Redevelopment Agency (RDA) Manager Steve McCarthy to come forward. Manager McCarthy is working to finding comparable units for the tenants to rent. Agency member Hickman questioned if there have been any problems. Mr. McCarthy noted there have been no complaints to date. Agency member Magee confirmed with Manager McCarthy if the relocation housing would be an upgrade to their current living conditions, to which he received a positive response. PUBLIC HEARING(S) None. BUSINESS ITEM(S) (5) Resolution Authorizing a Commitment of Low and Moderate Income Housing Funds to Provide Financing for the Neighborhood Stabilization I Program Lake Elsinore City Council / Redevelopment Agenda Joint Study Session for Agenda Review Meeting Minutes of August 11, 2009 r Page 9 of 11 I I Recommendation: Approve Resolution No. 2009-_ authorizing a commitment of $898,250. from the Redevelopment Agency's 20 percent Low / Mod Housing Set-Aside Fund for purposes of providing temporary financing for the acquisition / rehabilitation of foreclosed properties within the City of Lake Elsinore pursuant to the County's Neighborhood Stabilization Program and authorize the Executive Director to enter into a loan agreement with RHDC and related ancillary documents. It was noted representatives from RHDC would be available to answer questions at the City Council meeting. (6) Buxton Retail List Assessment NO COMMENTS / QUESTIONS Recommendation: Select ten companies to be provided with professionally prepared marketing packages. Executive Director Brady confirmed Buxton would not be present for the 7 p.m. meeting. PUBLIC COMMENTS - NON-AGENDIZED ITEMS - 3 MINUTES None. CLOSED SESSION Regarding the Redevelopment items, Agency Counsel Leibold stated there were only 2 items, not a total of 4. She clarified there was one potential case for Item 1 A and 1 B or you could interpret Item 1 B as deleted. REDEVELOPMENT AGENCY CLOSED SESSION (1A) CONFERENCE WITH LEGAL COUNSEL —ANTICIPATED LITIGATION Initiation of litigation pursuant to subdivision (c) of Gov't Code Section 54956.9: 2 1 cases Lake Elsinore City Council / Redevelopment Agenda Joint Study Session for Agenda Review Meeting Minutes of August 11, 2009 Page 10 of 11 I (113) CONFERENCE WITH LEGAL COUNSEL —ANTICIPATED LITIGATION Initiation of litigation pursuant to subdivision (c) of Gov't Code Section 54956.9: 2 1 cases THE MEETING WAS RECONVENED at 4:20 P.M. BY THE CITY COUNCIL PUBLIC COMMENTS - NON-AGENDIZED ITEMS - 3 MINUTES Mr. Sam Gregory noted he would like to start a RV Dry Camping "Seasonal" business on the corner of right side of Spring Street and Lakeshore Drive. Mayor Magee requested of Acting Community Development Director Weiner if what was being requested was permissible. It was confirmed the existing Municipal Code would not allow his request; therefore, there would be 2 options: 1 Submit an application to amend the Municipal Code; or 2 Submit an application to the Planning Commission for a Conditional Use Permit. City Attorney Liebold noted this item was not Agendized and therefore no discussion or decision could be made. Mr. Gregory was advised to follow up on his request at City Hall, and noted there would be a fee assessed with the permits. Councilmember Hickman requested where the location of the property was, it was noted it was on Spring Street where the house on the corner was located. Mayor Magee noted this subject was not on the Agenda; therefore no decision could be made, and ended any further discussion. CITY COUNCIL CLOSED SESSION City Attorney Leibold gave an overview of the scheduled Closed Session items identified on the City Council Agenda. (1) CONFERENCE WITH LEGAL COUNSEL--ANTICIPATED LITIGATION Significant exposure to litigation pursuant to subdivision (b) of Gov't Code Section 54956.9: 1 potential case ~I Lake Elsinore City Council / Redevelopment Agenda Joint Study Session for Agenda Review Meeting Minutes of August 11, 2009 Page 11 of 11 I ADJOURNMENT The City Council and the Redevelopment Agency completed the business before them at 4:35 p.m. and both adjourned to the Closed Session meeting scheduled to be hel :00 P.M. ert E. Magee, May h a, RDA Vice Chair City of Lake Elsinore alifornia City of Lake Elsinore, California Attest: ~'rt Debora Thomsen, CIVIC City Clerk / Redevelopment Agency Secretary~~ " City of Lake Elsinore, California _ ~I i ~I I`