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REPORT TO CITY COUNCIL
To:Honorable Mayor and Members of the City Council
From:Grant Yates, City Manager
Prepared by: Johnathan O. Skinner, Community Services Director
Melissa Houtz, Special Events Coordinator
Date:November 12, 2019
Subject:2019 Winterfest Event -RoadClosures
Recommendation
1.ApproveTemporary RoadClosures for the Winterfest Event on Saturday, December 7,
2019.
Background
The City of Lake Elsinore will be hosting our annual Winterfest and Tree Lighting Event on
Saturday, December 7, 2019.The eventis held in Downtown Lake Elsinore with a variety of
holiday craft vendors, food booths, free activity booths, food vendors, snow sled area, Santa’s
Village, a holiday parade, entertainment, tree lighting ceremony, and visits with Santa. Local
downtown merchants often stay open late as we kick off thefestive holiday season with the
lighting of the Holiday Tree and Santa’s arrival.
Discussion
This year, the eventis planned to take place on Main Street in Downtown Lake Elsinore from 3
p.m. to 7 p.m.and include a parade at the beginning of the event.Staff anticipate approximately
10,000 attendees. As a result, staff are recommending roadclosures for event staging and
event festivities. The Sherriff’s Department,Fire Department, Public Works Department and
Community Services Department will coordinate resources to ensure the eventis a safe and
memorable experience. In order to ensure the safety of the participants, staff is recommending
the following road closures, as detailed in Exhibit A:
Library St. -Spring St.to Main St.
Main St. –Lakeshore Dr.to Heald Ave.
Lakeshore Dr. -closed at Main St.
Main St. –Temp. from Heald to St.
Limited Ave. –Spring St. to Main St
Peck St.-Main St. to northern alley
(Winterfest Staff Report Continued)
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Sulphur St. –Spring St. to Main St.
Peck St. –Spring St. to northern alley.
Chestnut St. –Peck St. to Prospect Ave
Prospect St. –Main St. to Chestnut St.
Various Alley Ways (as indicated on Road Closure/Detour Plan)
It is recommended that these roadclosures remain in place from 8:00a.m. to10:00p.m.and be
enforced by Law Enforcement personnel. The road closures and timing of the closures is
necessary to accommodate set up and tear down of stages, equipment and materials utilized for
the event. Parking for the event will be available at the vacant lot at the corner of Peck Street
and Main Street and along the surrounding public streets.
Fiscal Impact
The event expenditures would include equipment, materials, event preparations, and personnel.
The total cost for the eventisapproximately $18,000and is accommodated via the Community
Services Department 2019-20fiscal budget. In addition, the City receives donations from a
number of organizations to partially offset expenses. This year, we anticipate approximately
$1,000in donations. In addition, vendor feerevenuesare estimated to beapproximately $3,375.
Exhibits
A –Winterfest Road Closure/Detour Map