HomeMy WebLinkAbout0011_1_Acquisition of Brush Chipper - SRREPORT TO CITY COUNCIL
To:Honorable Mayor and Members of the City Council
From:Grant Yates, City Manager
Prepared by:Catherine Eakins, Public Works Administration Assistant
Date:November 12, 2019
Subject:Acquisition of BC1000XL Brush Chipper
Recommendation
Approve and authorize the City Manager to execute equipment purchase in the amount of
$40,985.95, plus a 5% contingency,for the purchase of the BC1000XL Brush Chipper,by
piggybacking on the Joint Purchasing Cooperative agreement with Sourcewell/NJPA -National
Joint Powers Alliance. The approval of the contingency will fund outfitting the equipment with City
decals, and registration.
Background
The BC1000XL Brush Chipper is a heavy-duty machine used to chop large tree limbs or tree
trunks into mulch. They help with tree removal jobs that would require more extensive labor or
large dump vehicles which can quickly become costly.The City currently does not own a
wood/brush chipper; when the need for a wood chipper arises, staff hires a chipper. Large clearing
projects requires that staff make multiple trips back and forth to the Public Works yard to dump
the debris. Large dumpsters are then hired from CR&R to remove the debris from the yard.
Purchasing a brush chipper will enable staff to continue to efficiently maintain the city’s trees by
improving mechanical reliability,which will maintain consistent operating and repair costs. Staff
will be able to work onsite,disposing of debris generated during the removal and trimming of city
street trees and trees in parks and open spaces;loading branches directly into the machine. The
wood chips can then be used for landscape mulching around city parks and facilities.This meets
the departments goals of natural resource conservation and community aesthetics.
Staff has researched the purchase of the equipment from local distributors as well as cooperative
government equipment purchase contracts. The result that yielded the most favorable pricing is
from Vermeer Compass through Sourcewell Grounds Maintenance,Contract Number 062117-
VRM. These contracts are nationally solicited, competitively bid and awarded on behalf of
National Joint Powers Authorities (NJPA) current and potential government and education
member agencies. This national contract has been assigned to area Dealerships for equipment
sale and delivery at the competitive contracted price. State law authorizes "public agencies" to
Acquisitionof BC1000XL Brush Chipper
November 12, 2019
Page 2
participate in cooperative purchasing agreements like those established by NJPA. Therefore,all
City’sandGovernmentalagenciesmaytakeadvantageofthispricingwhenit is determinedto be
cost effective.
Discussion
This purchase will be made using National Joint Purchase Alliance(NJPA)now called Sourcewell,
which offer a wide variety of commodity products and services at prices, whichhave been
assessed to be fair, reasonable and competitive.
Sourcewell/National Joint Powers Alliance
Sourcewell/NJPA(“NJPA”)is a public corporation serving as a municipal contracting agency for
government and education agencies. While the NJPA does not complete a true public bidding
process, similar to the City’s policy or the State of Californiavehicle bidding process, to determine
the lowest single purchasing option for its members, it leverages the aggregation of volume
purchasing opportunities to achieve the lowest possible purchasing price for its members.
NJPA creates national cooperative contract purchasing solutions on behalf of its member
agencies to provide both time and money savings by consolidating the efforts of numerous
individually prepared solicitations to one national, cooperatively shared process. The NJPA
provides members with procurement of choice equipment, products and services that have been
competitively awarded under contracts featuring the highest quality solutions from industry-
leading and nationally recognized vendors. NJPA issues an annual Request for Proposal (RFP)
from manufacturers of equipmentutilizedby the membership. All NJPA contracts have been
competitively solicited nationally, reviewed, evaluated by the NJPA. Each RFP requests that bids
are provided by a manufacturer or vendor whom can sell and service participating member
agencies in all 50 states with the full understanding that these contracts will be under
consideration for use by government, education and non-profit member agencies throughout the
United States.
Fiscal Impact
The City hasallocatedfunding for thispurchased in the FY19-20 Internal Service Fund.
Exhibits
A –Quotes and Specifications