HomeMy WebLinkAboutItem No. 15 Amend No. 2 Security Services Launch PointText File
City of Lake Elsinore 130 South Main Street
Lake Elsinore, CA 92530
www.lake-elsinore.org
File Number: ID# 19-276
Agenda Date: 8/13/2019 Status: Consent AgendaVersion: 1
File Type: AgreementIn Control: City Council / Successor Agency
Agenda Number: 15)
Page 1 City of Lake Elsinore Printed on 8/8/2019
REPORT TO CITY COUNCIL
To:Honorable Mayor and Members of the City Council
From:Grant Yates, City Manager
Prepared by: Jason Simpson, Assistant City Manager
Date:August 13, 2019
Subject:Amendment No. 2 for Security Services at Launch Pointe RV Resort
Recommendation
Approve and authorize the City Manager to execute Amendment No. 2 for Security Patrol
Services at Launch Pointe RV Resort in the amount not to exceed an additional $40,000, in
such final form as approved by the City Attorney.
Background
The Campground includes higher end finishes and amenities to attract visitors and events from
local areas. It is necessary to utilize security patrol services throughout the park overnight to
protect from theft and vandalism. Unfortunately, threats facing this facility on a daily basis have
the potential to severely impede intended operational uses and directly escalate City costs. City
Staff have worked to improve the overall security and surveillance capabilities at critical City
facilities and the implementation of electronic security and surveillance capabilities have proven
to be a highly effective deterrent.
In May 2018, the City entered into an Agreement with Protection Rescue Security Services to
provide patrol services at the campground. Continuation of these patrol services will be
necessary.
Discussion
Protection Rescue Security Services provides security patrol services and capabilities that can
be tailored to the City’s precise needs to help prevent incidents from happening. The work is
overnight at $24.75 per hour and is running about $8,300 a month on an as needed basis.
As the City continues to build and open top-notch facilities for the enjoyment of the entire
community, it is important to design and build into these facilities with highly capable security
and surveillance systems. Coupled with design and installation, it is also critical that the
programming and training on the system ensures optimum readiness and capability. The
continuity of designed solutions, engineering, installation, and support is critical to the overall
success of any security and surveillance system.
Security Patrol Services – Amendment No. 2
August 13, 2019
Page 2
Fiscal Impact
The Funding for the security is included in the from the Campground CIP budget as an
administrative cost.
Exhibits
A – Amendment No. 2
B – Amendment No. 1
C – Original Agreement
Page 1
AMENDMENT NO. 2
TO THE SHORT FORM PURCHASE/INSTALLATION CONTRACT
PROTECTION RESCUE SECURITY SERVICES, INC.
Security Services at Launch Pointe RV Resort
This Amendment No. 2 (“Amendment No. 2”) is made and entered into as of August 13,
2019, by and between the City of Lake Elsinore, a municipal corporation (‘‘City") and Protection
Rescue Security Services, Inc. ("Contractor").
RECITALS
A.The City and Contractor have entered into that certain Short Form
Purchase/Installation Contract dated as of May 15, 2018 (the “Original Agreement”) attached
hereto as Exhibit A. Except as otherwise defined herein, all capitalized terms used herein shall
have the meanings set forth for such terms in the Original Agreement.
B.The Original Agreement provides for patrol services at Launch Pointe RV Resort
during construction.
C.The Original Agreement provided for compensation to Contractor in an amount
not to exceed Sixty-Eight Thousand Dollars ($68,000.00).
D.On February 26, 2019, the City approved Amendment No. 1 and increased the
compensation under the Original Agreement an additional Forty Thousand Dollars ($40,000)
raising the total not to exceed compensation to One Hundred Eight Thousand Dollars
($108,000). The Original Agreement and Amendment No. 1 are collectively referred to herein as
the “Agreement.”
E.The parties now desire to amend the Agreement to increase the total
compensation to Contractor at the same hourly rates for patrol services in accordance with this
Amendment No. 2.
NOW, THEREFORE, in consideration of the mutual covenants and conditions set forth
herein, City and Contractor agree as follows:
1.Section 5. “Compensation” is hereby amended with the first sentence to read as
follows:
“Contractor’s total compensation for the goods and/or services performed under
this Contract is $148,000, to be paid at the rate set forth hereinbelow and in the
Contractor’s attached written quote (Exhibit A), up to a not to exceed amount of
$148,000.
2.Except for the changes specifically set forth herein, all other terms and conditions
of the Original Agreement shall remain in full force and effect.
IN WITNESS WHEREOF, the parties have caused this Amendment No. 2 to be executed on the
respective dates set forth below.
Page 2
“CITY”
CITY OF LAKE ELSINORE, a municipal
corporation
Grant Yates, City Manager
“CONTRACTOR”
Protection Rescue Security Services,
Inc.
By: _____________________
Its: _____________________
Date:
ATTEST:
City Clerk
APPROVED AS TO FORM:
City Attorney
Date:
APPROVED AS TO FORM:
Exhibits: A Contractor’s Proposal
B Original Agreement
C Amendment No. 1
EXHIBIT A
CONSULTANT’S PROPOSAL
[ATTACHED]
EXHIBIT B
ORIGINAL AGREEMENT
[ATTACHED]
EXHIBIT C
AMENDMENT NO. 1
AMENDMENT NO. 1
TO THE SHORT FORM PURCHASE/INSTALLATION CONTRACT
Protection Rescue Security Services, Inc.
Security Services at Launch Pointe RV Resort
This Amendment No. 1 to the Short Form Purchase/Installation Contract (“Amendment No.
1”) is made and entered into as of February 26, 2019, by and between the City of Lake Elsinore, a
municipal corporation (‘‘City") and Protection Rescue Security Services, Inc. ("Contractor").
RECITALS
A. The City and Contractor have entered into that certain Short Form
Purchase/Installation Contract dated as of May 15, 2018 (the “Original Agreement”) attached
hereto as Exhibit B. Except as otherwise defined herein, all capitalized terms used herein shall
have the meanings set forth for such terms in the Original Agreement.
B. The Original Agreement provides for patrol services at Launch Pointe RV Resort
during construction.
C. The Original Agreement provided for compensation to Contractor in an amount not
to exceed Sixty-Eight Thousand Dollars ($68,000.00).
D. The parties now desire to amend the Original Agreement to increase the total
compensation to Contractor at the same hourly rates for patrol services during construction until
opening in accordance with this Amendment No. 1.
NOW, THEREFORE, in consideration of the mutual covenants and conditions set forth
herein, City and Contractor agree as follows:
1. Section 5. “Compensation” is hereby amended with the first sentence to read as
follows:
Contractor’s total compensation for the goods and/or services performed under this
Contract is $108,000, to be paid at the rate set forth herein below and in the
Contractor’s attached written quote, up to a not to exceed amount of $108,000.
2. Except for the changes specifically set forth herein, all other terms and conditions of
the Original Agreement shall remain in full force and effect.
Signatures on next page]
DocuSign Envelope ID: 2185DCCD-EF8B-4014-9F81-9C39129BD6F8
IN WITNESS WHEREOF, the parties have caused this Amendment No. 1 to be executed on the
respective dates set forth below.
CITY”
CITY OF LAKE ELSINORE, a municipal
corporation
CONTRACTOR”
Protection Rescue Security Services, Inc.
Grant Yates, City Manager Robert Edwards, President, CEO
ATTEST: Date:
Deputy City Clerk
APPROVED AS TO FORM:
City Attorney
City Purchasing Agent/Risk Manager
Exhibit A: Proposal
Exhibit B: Original Agreement
DocuSign Envelope ID: 2185DCCD-EF8B-4014-9F81-9C39129BD6F8
3/1/2019 | 9:22 AM PST
EXHIBIT A
CONSULTANT’S PROPOSAL
ATTACHED]
DocuSign Envelope ID: 2185DCCD-EF8B-4014-9F81-9C39129BD6F8
JI(|sEclrRrrt oEErcER/ARMED [I(|sEctRrEr oFErcER/tNnnldED
f,| PArRot IrNrr/DEDTcAtED
PROTECTION RESCUE SECURITY SERVICES
36 VISTA PALERMO, LAKE ELSINORE,CA9213?
25233 STATE HIGITWAY 74, PERRIS,CA92570
9sl) 24$1974 t (95t)7tu9187
SERVICES PROVIDED
TASK DESCRIPTION
TSEIMITED sERvIcE CEARGES - ST3.A:GHT TIME RATE Cf 524.?5 PE3. HOUR: 73.5 X 524.75 = S.,3]9.i3
52 \IEEK AVERAGED) r $94,5)4.16 AlilNUAJ,tY
NCTE: NC TERM LI}\iT, MAY TERTIINATE {]PCN 3A DAYS NOTI:E(RECOMUENDED)WRrTEN AND/CR VERBAL
ESTIPIAT? ,CES NCT INCL:}DE AI,L r?|DEa.AI. rcLZDAYS O PRfuTTI,X a,IrE
ERTTFICAIEJFADDTT|CNALINSUREDINCLUDEDONCEXTRACHARGE
City of Lake EJ.siaore
La tagrraa Earbor t Rcsort Project
130 South Main Street
Lake Elsinore, CA 92530
STATE LIC.# PPO 9035
Attn: ilason Si-q>son, Director of A&inistration Services
95L-6'l 4-3L24 ext. 362 / j simpson@lake-eJ-sinore. org
ONE UNiTORMED ARMED/UNARMED SECURITY PATRCL CFEICER POSTED AT THE T,A T,AGUNA !{ARBOR AXD RESoR"
TACILITIES LOCATED IN LAKE EISINORE, CA. DUTIES IO PROVIDE HIGH VISIBIL:TY DETERENCE AGAINST
TRESPASS, CRIMINAI ACTIVITY, }dA:iC:OUS AND/OR UNAUTHORIZED CONDUCT WITHIN SITE FACILITIES &
NEWLY CONSTRUCTED PROJECT AREAS, CCNTACT OT CIIY MANAGEMENT AND/OR EMERGENCY SERViCES WHEN
WAi.RANTED.
EISIIiATED EOURS OF OPERATIOT{:
1 PATROL I'NIT / 1 SECI'RTTY OFFICER:
toloAt TEROUGE SInlDAl [?:30P1{ lO 6:00IMINIGEBLY erUE I.II8al}EIfl AD,TASTABT'E)
rorAL Esrrt4rED EoIrRs t73.51 llEEKLr
ST$IDARD SIR.AIGEI TIME RJAfE E $24.75 PER EOT'R
THIS FLAT RA]E SiiOWN iS At{ ATI. INCT,USIVE RATE COVERING A:L NORMAI COSTS ASSOCIATED W:TI{
1Hg PPQVISION OF A COMP:ETE SECUF.:TY PATROL SERVICE. IN A-1D:T:CN TO TltE BAS:C i{AGE, TH:S
OSTCoVERSPAYROLITAXES, ;IAB::ITY I\ISiJRANCE, .,,]
ORKEryS CCMPENSATICN CCVERAGE, Af.L COSIS
IsgocLLTED I'ITH \TEHICLE 9ATROL SERVICES O,II],EAGE, MAINTENANCE, A-JTC INSURANCE AND IUEL),
UN:FoRMS, EQUIPMENT, CoMMUNICAT:cNS AND ADDITIoNAI AREA SU?ERVIS]oN.
CLIENT
DocuSign Envelope ID: 2185DCCD-EF8B-4014-9F81-9C39129BD6F8
SHORT FORM PURCHASE/INSTALLATION CONTRACT
The parties to this Short Form Purchase of Goods
and/or Services Contract (Contract) do mutually
agree and promise as follows:
1. Parties: The parties to this Contract are the
CITY OF LAKE ELSINORE, a municipal
corporation (City) and the following named
Contractor:
Name) PROTECTION RESCUE SECURITY
SERVICES
Street Address) 36 VISTA PALERMO
Ci$/State/Zip) LAKE ELSINORE, CA 92532
Telephone) 951-245-1974 OR 951 -764-9187
Taxpayer lD #) 95-4325737
City Business License #) 012597
2. Term: The effective date of this contract is MAY
15, 2018 and it terminates JUNE30,2019
unless sooner terminated as provided herein.
3. Contractor's Obliqations:
a) To the satisfaction of the City's Project
Manager, Contractor shall provide the
following goods and/or services: (Attach
extra sheeUs if necessary)
SECURITY SERVICES AT CAMPGROUND
b) Contractor shall perform the above-
referenced services or delivery the required
goods at or to the following specified
location/s: (Attach extra sheeUs if
necessary)
LAUNCH POINTE RV PARK
4. Supplemental Conditions: This Contract is
subject to the Supplemental Conditions attached
hereto, which are incorporated herein by reference.
SHORT FORM PURCHASE/INSTALLATION CONTRACT
City of Lake Elsinore
5. Compensation: Contractor's total
compensation for the goods and/or services
performed under this Contract is $68,000.00, to be
paid as (check one): (1) tump sum upon
completion of all Contractor's Obligations; (2) n
lump sum per-task in the amounts indicated below,
payable upon completion of each task; (3) ltrmp
sum per-task in the amounts indicated below,
payable in monthly installments not to exceed the
percentagecompletionof e a c h ta s k ; (4 )
X p e r attached written quote, up to a
guaranteed not-to-exceed amount of $68,000.00.
Task Amount
1. HOURLY PATROL
SERVICES @tqrn7EDtrpHnllp /#n4.lsiryq +tae.^
2.
3.
4.
6. Siqnatures: These signatures attest the parties'
agreement hereto:
coNrR
Rfficrrov TgsC ue te^uR* 8r*,rr",*r.
Print Name tTiile T\WKT €Duan 6 t - ?R €,1 . - C€ o
CITY OF LAKE ELSINORE,
a municipal
By:
Approved
City Man
By:
1.
SHORT FORM PURCHASE/INSTALLATION CONTRACT
City of Lake Elsinore
3.
4.
SUPPLEMENTAL CONDITIONS
lndeoendent Contractor. lt is expressly agreed that Contractor is to perform or
deliver the goods and/or services described herein as an independent contractor
pursuant to California Labor Code Section 3353, under the control of the City as
to the result of his work only but not as to the means by which such result is
accomplished. Nothing contained herein shall in any way be construed to make
Contractor or any of its agents or employees, an agent, employee or representative
of the City. Contractor shall be entirely responsible for the compensation of any
assistants, employees, and subcontractors used by Contractor in providing said
goods and/or services.
Cancellation. Either the City or Conkactor may cancel this Contract at any time
upon giving the other party five (5) calendar days' written notice of such
cancellation. ln the event of cancellation, the City shall be liable only to pay to the
Contractor compensation for services rendered up to the date of the Contract's
cancellation. Under no circumstances shall City be responsible for payment of lost
profits, or damages beyond the total amount of compensation set in this Contract.
Assiqnment. Contractor shall not assign this Contract, or any part thereof, or any
right of the Contractor hereunder without the prior written consent of the City.
lndemnitv. Contractor shall indemnify, defend and hold the City harmless from and
against all claims, demands and causes of action for injury, death or damage to
any person or property that may arise or result from Contractor's performance of
this Contract or from acts or omissions of any person(s) employed by Contractor.
Anti-Discrimination. Contractor shall not discriminate against any employee or
applicant for employment because of race, color, religious creed, age, sex, actual
or perceived sexual orientation, national origin, disability as deflned by the
American with Disabilities Act (42 U.S.C. S 12010, et seq.) or veteran's status. To
the extent applicable, Contractor shall comply with all federal, state, and local laws
regarding non-discrimination, equal employment opportunity, affirmative action
and occupational-safety-health concerns, shall comply with all applicable rules and
regulations thereunder, and shall comply with same as each may be amended
from time to time.
Leqal Responsibilities. The Contractor shall keep itself informed of State, and
Federal laws and regulations and the Lake Elsinore Municipal Code which in any
manner affect those employed by it or in any way affect the performance of its
service pursuant to this Agreement. The Contractor shall at all times observe and
comply with all such laws and regulations. The City, and its officers and
employees, shall not be liable at law or in equity occasioned by failure of the
Contractor to comply with this section.
lnsurance. During the entire term of this Contract and any extension or modification
thereof, the Contractor shall keep in effect insurance policies meeting the following
insurance requirements:
b.
7.
2
7.1 Commercial General and Automobile Liabilitv lnsurance.
Contractor, at its own cost and expense, shall maintain commercial general
insurance in an amount not less than ONE MILLION DOLLARS
1,000,000.00) per occurrence, coverage and automobile liability
insurance in an amount not less than ONE MILLION DOLLARS
1,000,000.00) per occurrence for the term of this Agreement in an amount
not less than ONE MILLION DOLLARS ($1,000,000.00) per occurrence,
combined single limit coverage for risks associated with the work
contemplated by this Agreement. lf a Commercial General Liability
lnsurance or an Automobile Liability form or other form with a general
aggregate limit is used, either the general aggregate limit shall apply
separately to the work to be performed under this Agreement or the general
aggregate limit shall be at least twice the required occurrence limit. Such
coverage shall include but shall not be limited to, protection against claims
arising from bodily and personal injury, including death resulting therefore,
and damage to property resulting from activities contemplated under this
Agreement, including the use of owned and non-owned automobiles. The
following endorsements shall be attached to the policy:
7. 1.1 Policy shall cover on an "occurrence basis."
7.1.2 Policy must cover personal injuries as well as bodily injuries.
Exclusion of contractual liability must be eliminated from personal
injury endorsement.
7.1.3 Broad form propefi damage endorsement must be attached.
7.1.4 Policy must cover contractual liability by amending the definition of
incidental contract' to include any wriften contract.
7.1.5 The City, its officers and employees shall be named by endorsement
as an additional insured, and the policy shall stipulate that this
insurance will operate as primary insurance and that no other
insurance effected by the City will be called upon to contribute to any
loss suffered by Contractor hereunder.
Worker's Compensation.
The Contractor, at its own cost and expense shall carry and maintain
statutory Worker's Compensation lnsurance and Employer's Liability with
limits of not less than one Million Dollars ($1'000,000) with an insurance
carrier satisfactory to the City. ln the event Contractor is self-insured, it shall
furnish the City with a Certificate of Permission to Self-lnsure signed by the
Department of lndustrial Relations Administration of Self-lnsurance in
Sacramento, California. lf any injury occurs to any employee of Contractor
for which the employee, or his dependents in the event of his death, is
entitled to compensation from the City, the City may retain out of sums due
the Contractor under this Contract an amount sufficient to cover such
compensation as fixed by said Act, until such compensation is paid or until
it is determined that no compensation is due and if the City is compelled to
7.2
SHORT FORIVI PURCHASE/INSTALLATION CONTRACT
City of Lake Elsinore
8.
pay such compensation, it will deduct and retain from the sums due the
Contractor the amount so paid.
7.3 Additional lnsurance Provisions.
Said policies shall constitute primary insurance as to the City, and its
officers, agents, and employees, so that other insurance policies held by or
for them or the City's self-insurance program shall not be required to
contribute to any loss covered under the Contractois insurance policy or
policies.
7.4 CoveraoeVerification.
8.4. 1 Upon notification of receipt by the City of a notice of cancellation,
major change in coverage or expiration, Contractor shall file with the
City a certified copy of the required new or renewal policy.
8.4.1 lf , at any time during the life of the Contract or any extension thereof,
Contractor fails to maintain the required insurance in full force and
effect, all work under the Contract shall be discontinued immediately
and all payments due or that become due to the Contractor will be
withheld until notice is received by the City that the required
insurance has been restored to full force and effect and that the
premiums therefore have been paid for a period satisfactory to the
City. Any failure to maintain the required insurance will be sufficient
cause for City to immediately terminate the Contract.
Pavment of Prevailinq Waoes.
Contractor is aware of the requirements of California Labor Code Section 1 720,
et seq., and 1770, et seq., as well as California Code of Regulations, Title 8,
Section 1600, et seq., ("Prevailing Wage Laws"), which require the payment of
prevailing wage rates and the performance of other requirements on "Public
Works" and "Maintenance" projects. lf the services are being performed as part
of an applicable "Public Works" or "Maintenance" project, as defined by the
Prevailing Wage Laws, and if the total compensation is $1 ,000 or more, Contractor
agrees to fully comply with such Prevailing Wage Laws. Contractor shall
determine the applicable prevailing rates and make copies of the prevailing rates
of per diem wages for each craft, classiflcation or type of worker needed to
execute the services available to interested parties upon request, and shall
post copies at the Contractor's principal place of business and at the project site.
Contractor shall defend, indemnify and hold the City, its elected officials, officers,
employees and agents free and harmless from any claim or liability arising out
of any failure or alleged failure to comply with the Prevailing Wage Laws. The
provisions of this Section may be waived in if inapplicable to the services provided
hereunder.
SHORT FORIV PURCHASE/INSTALLATION CONTRACT
City of Lake Elsinore
4
PROTECTION RESCUE SECURITY SERVICES
36 VISTA PALERMO, LAKE ELSINORE, CA 92532
25233 STATE HIGHWAY 74, PERRTS, CA 92570
9s1) 24s-1974 t (gst)764-9187
CLIENT
City of Lake Elsinore
La Laguna llarbor & Resort Project
130 South Main Street
Lake EIsinore, CA 92530
STATE LIC.# PPO 9035
Attn: Jason Sirqrson, Director of Administration Services
957-67 4-3t24 exL.362 / jsimpsonGlake-elsinore.org
SERVIGES PROVIDED
E sEcrrRrry oEErcER/ARMED [| sEct RrEy oEErcER/t NARMED
f,]
PATROL T,NIT/DEDICATED
TASK DESC
ONE UNIFORMED ARMED/UNARMED SECURITY PATROL OEEICER POSTED AT THE LA T,AGTiNA HARBOR A.lrD IIESOR?
EACIL]TIES LOCATED IN LAKE ELSINORE, CA. DUTIES TO PROVIDE HIGH VISIBILITY DETERENCE AGAINST
TRESPASS, CRIMINAL ACTIV]TY, MALICIOUS AND/OR UNAUTHORIZED CONDUCT WITHIN S]TE FACILIT]ES &
NEWLY CONSTRUCTED PROJECT AREAS, CONTACT OE CITY MANAGEMENT AND/OR EMERGENCY SERVICES WHEN
WARRANTED.
EESIIAEED HOURS OF OPERAEION:
1 PATROI, T'NIT / 1 SECT'RITY OFFICER:
O![DAY THROUGH STNDAI [7:30PM TO 6:004[IINIGHTLY (TIME I'NCREI-IEMT AD,rlrSgABIE)
EOEAL ESf,rl,a'TED HOURS t73.51 T|EEKLY
STA}IDARD STR,AIGHT TIME RJAEE G $24.75 PER HOT'R
THIS FLAT RATE SHOWN IS AIiI AIL INCLUSTVE RATE COVERING ALL NORMAL COSTS ASSOCIATED WITH
THE PROVISION OF A COMPLETE SECURITY PATROL SERVICE. IN ADD]T]ON TO THE BAS]C WAGE/ THIS COST
COVERS PAYROLL TAXES, LIAB]L]TY INSURANCE/ WORKERS COMPENSATION COVERAGE, AIL COSTS
ASSOCIATED WITH VEHICLE PATROL SERVICES (MILEAGE, MAINTENANCE, AUTO INSURANCE AND FUEL),
UNIFORMS, EQUIPMENT, COMMUNICATIONS AND ADDITIONAT AREA SUPERVIS]ON.
ESTII{ATED SERI.rICE CEARGES @ STRAIGHT T]ME RATE OF I24.75 PER HOUR: 73.5 X $24.75 : $1,819.13
1,819.13 WEEKty tc $1 ,882.90 MONTHLY (52 WEEK AVERAGED) * $94,594.76 AIiINUATLY
NOTE: NO TERT,I Lil"lIT, MAY TERMINATE UPON 30 DAYS NOTICE(RECOMI'IENDED)WRITEN AND/OR VERBAL
ESTIMATE DOES NOT INCLUDE AI,L ?EDE:RAL HOLIDAYS O PREMTT'M RAW
CERTIFICATE OF ADDITIONAL INSURED INCLUDED G NO EXTRA CHARGE