HomeMy WebLinkAboutItem No. 04 Purchase of Decomposed Granite Material Chandler Aggregates, Inc. City of Lake Elsinore 130 South Main Street
__ Lake Elsinore,CA 92530
II www.lake-elsinore.org
VV°"` IKo- Text File
File Number: ID# 19-291
Agenda Date: 8/27/2019 Version: 1 Status:Approval Final
In Control: City Council/Successor Aqency File Type: Report
Agenda Number:4)
City of Lake Elsinore Page 1 Printed on 812212019
CITY OF
LADE LS I 1A0RE
DREAM EXTREME-
REPORT TO CITY COUNCIL
To: Honorable Mayor and Members of the City Council
From: Grant Yates, City Manager
Prepared by: Jason Simpson, Assistant City Manager
Date: August 27, 2019
Subject: Purchase of Decomposed Granite (DG) Material from Chandler Aggregates
Inc. for the RV Resort Rehabilitation Project (CIP Project#Z40007)
Recommendations
1. Authorize the City Manager to execute the Purchase Order in the amount of$80,000.00.
2. Authorize the City Manager to execute a Purchase Change Order not to exceed the 10%
contingency amount of$8,000.00 for adjustments in the material estimate quantities as needed.
Background
Staff has researched and sought the additional advice of the material providers for the RV Resort
Rehabilitation project and determined the direct purchase and delivery from Chandler Aggregates
Inc. for the estimated 200 truckloads of DG Material is the most cost effective and efficient
purchase approach. The DG material is available in the region, but a local purchase helps to hold
down the expensive transportation costs of this heavy bulky material. The price for DG ranges
from $400 to over$600 per truckload and the DG from Chandler Aggregates Inc. is sold at $400
per truckload. The greatest advantage of purchasing from Chandler Aggregates is the haul
because of their proximity (Nichols Road) to the project site. Haul rates are based on an 8-hour
day and if less than 8 hours the haul will be billed at an 8-hour minimum, at$100.00 per hour, per
truck. Therefore, delivery distance and haul rates are major considerations when purchasing bulk
construction material like DG. This purchase arrangement is advantageous to the City as
Chandler Aggregates Inc. is located within the City.
Discussion
DG material is needed to establish a stabilized nonflammable camp ground area for the RV
Resort. The DG will be placed behind and adjacent to the RV camping spaces at approximately
3 to 4 inches thick. The DG will be placed by means of attentive spreading and compacting to a
high level of relative compaction, thus providing a stable foundation. The DG will provide a clean
durable surface for camping and greater fire resistance for camp fires in the rear of the RV spaces.
Chandler Aggregates Inc.
August 27, 2019
Page 2
Fiscal Impact
RV Resort Rehabilitation Project(CIP PROJECT#Z40007) is included in the Capital Improvement
Plan (CIP) budget. Rates from vendor are based upon quantities delivered from their pricing
noted in the background.
Exhibits
None