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Annual Operating Budget FY 2014-2015
`/ �\ CITY or- ET LAKE ELSI NORE 1^�� ANNUAL O�CAL YEAR 201ETING 4-15 Amon Amon Sports (opgol of the Wog d ANNUAL OPERATING BUDGET Fiscal Year 2014-2015 Ci tv Council Natasha Johnson, Mayor Steve Manos, Mayor Pro Tem Daryl Hickman Robert E. Magee Brian Tisdale City Manager Grant Yates Administrative Services Department Jason Simpson Director of Administrative Services 130 South Main Street Lake Elsinore, California 92590 (951) 674-3124 www.lake-elsinore.org %_ lw TM CITE' OF LAKE ELSINORE ��'� ANNUAL FISC.AALL YEAR BUDGET 014 is Action Spon faprolofthe Woad TABLE OF CONTENTS BUDGETTRANSMITTAL LETTER.....................................................................................................................1 RESOLUTION ADOPTING THE FISCAL YEAR 2014-15 ANNUAL OPERATING BUDGET ............ 7 VISIONSTATEMENT...............................................................................................................................................9 VALUESTATEMENT............................................................................................................................................10 GOVERNMENT FINANCE OFFICERS ASSOCIATION AWARD..............................................................11 CALIFORNIA SOCIETY OF MUNICIPAL FINANCE OFFICERS AWARD .............. I ....................... ....... 12 DIRECTORY... ............................................................................................................................... ........................ — 13 CITYORGANIZATIONAL CHART.....................................................................................................................14 BUDGETPROCESS................................................................................................................................................15 BUDGETCALENDAR............................................................................................................................................18 UNDERSTANDINGTHE BUDGET DOCUMENT.......................................................................................... 19 DESCRIPTIONOF FUNDS................................................................................................................................... 20 SUMARY OF ACCOUNTING PRINCIPLES. .......................................................................................... ......... 24 EXPLANATION OF MAJOR REVENUE SOURCES....................................................................................... 25 DEBTADMINISTRATION 28 ................................................................................................................................... GANNAPPROPRIATIONS LIMIT....................................,................................................................................ 29 COMMUNITYPROFILE 30 ........................................................................................................................................ LOCATORMAP...................................................................................................................................................... 31 BUDGETSUMMARIES OVERVIEW................................................................................................................. 33 GENERALFUND REVENUES ............................... ,.............................................................. ,.............................. 35 GENERALFUND REVENUES BY SOURCE.................................................................................................... 36 EXPENDITURE BY DEPARTMENT GENERAL FUND........................................................................... 37 EXPENDITURE SUMMARY BY CATEGORY — GENERAL FUND........................................................... 38 EXPENDITURE SUMMARY BY DEPARTMENT — GENERAL FUND .................................................... 39 14i� _ �\ CITY OF LAKE ELSIN�RE --•� ANNUAL OPERATING BUDGET FISCAL YEAR 2014-15 A Won Sports Capital of the Worm{ TABLE OF CONTENTS (cont.) SUMMARY OF AUTHORIZED POSITIONS..., ............. ........................................................... ...................... 46 CORE STAFFING ALLOCATION PLAN BY DEPARTMENT..................................................................... 47 GENERAL FUND OVERVIEW BY DEPARTMENT...................................................................................... 53 CITYCOUNCIL........................................................................................................................................................ 55 CITYTREASURER.................................................................................................................................................. 61 CITYATTORNEY.................................................................................................................................................... 63 CITYCLERK............................................................................................................................................................. 66 CITYMANAGER...................................................................................................................................................... 69 ADMINISTRATIVE SERVICES........................................................................................................................... 73 COMMUNITYDEVELOPMENT......................................................................................................................... 84 POLICESERVICES................................................................................................................................................. 97 FIRESERVICES.....................................................................................................................................................104 ANIMALSERVICES..............................................................................................................................................107 PUBLICWORKS.............................................................................,......,..................,............................................109 COMMUNITYSERVICES....................................................................................................................................125 NON-DEPARTMENTAL.....................................................................................................................................131 PUBLICFINANCE AUTHORITY......................................................................................................................132 LAKE ELSINORE RECREATON AUTHORITY............................................................................................133 SUCCESSOR AGENCY TO THE LAKE ELSINORE REDEVELOPMENT AGENCY ...........................134 FIVE-YEAR FORECAST......................................................................................................................................135 GLOSSARYOF TERMS .......................................................................................................................................136 //�� CITY OF ET LAKE ELSINORE ~�'��' ANNUAL FISCAL YEAR 2014TING -15 ARfon Sports (oplof of the World TRANSMITTAL LETTER June 10, 2014 The Honorable Mayor and Members of the City Council: On behalf of City Staff, it is my privilege to submit for your information and consideration the adopted budget for Fiscal Year 201.4-2015 for the City of Lake Elsinore. Once again, staff developed the proposed budget in support of the Mayor and City Council adopted key initiatives and vision statement: Lake Elsinore will be the ultimate lake destination where all can live, work, and play, build futures and fulfill dreams. The City of Lake Elsinore has met or exceeded its budget expectations over the past several years, and, this year, once again the City is well positioned for growth and success in the coming fiscal year. On June 10, 2014, the City Council adopted the proposed City of Lake Elsinore Operating Budget, which included a summary of the Special Revenue Funds, Capital Improvement Program (CIP), and Agency Funds. The complete 5 -year CIP for Fiscal Year 2014-2019 will be made available as a separate document. The fiscal year 2014-15 proposed Annual Operating Budget has been developed after a considerable review process. Departmental budget submittals were prepared and reviewed by line item in connection with projected revenues and detailed performance objectives. Five-year revenue and expenditure projections were developed to identify the future impacts of proposed staffing and program changes, as well as the impact of proposed capital improvement projects. The result is this document: a conservative, balanced budget that provides for quality services while effectively utilizing available resources. This budget document serves not only as a financial plan for the immediate future, but also as a management and communications tool outlining the City Council's vision and key initiatives for the year. By focusing on public safety, improving recreational opportunities and neighborhoods, delivering the highest quality of public services, preserving and enhancing the City's economic prosperity, and celebrating the diversity of our citizens, we have outlined plans that make the City of Lake Elsinore the desirable place to live, work and play. Each fiscal year, staff and the City Council has the responsibility to identify its budget priorities, immediate and future fiscal issues, community needs, and the resources required to enhance vital programs and services within the City in order to maintain a strong community and take advantage of coming growth and develop- ment opportunities. CITY OF LAKE ELSINORE PROFILE The City of Lake Elsinore is a community comprised of approximately 56,718 citizens. The City maintains 18 parks on 71 acres throughout the community, which provide recreation opportunities for both the citizens of Lake Elsinore, as well as surrounding communities. Police and Fire protection are provided through a contract with Riverside County. The Lake Elsinore Unified School District provides 24 schools for 21,400 students. The City of Lake Elsinore prides itself on its community focus and quality of life. Lake Elsinore residents enjoy perfect climate, blue sky, clean air, world-famous thermal winds for aerial sports and, their crowning jewel, a sparkling 3,000 -acre recreational lake for exciting water sports. All of this is set against the spectacular Ortega Mountains and Cleveland National Forest, providing opportunities for hiring, i/� CITY OF LAS ELsrNortr:~1��"� ANNUALOPERATING BUDGET FISCAL YEAR 2014-15 A(Von Spons (apttol of the Wodd biking, bird watching or just plain relaxing in the beauty that abounds in this outdoor recreation destination. It is impossible to review the economic forces affecting Lake Elsinore and the Inland Empire without predicting a prospering future for the City. The region's geographic location, competitive cost structure and sophisticated logistics have put it in a position to remain one of the fastest growing communities in the Inland Empire. REVENUE AND ECONOMIC CONDITIONS Fiscal Year 2014-15 General Fund revenues are projected to reachej $35,872,965 an increase of $6,543,250 or 22.31% from Fiscal Year 2013-14, and reflect the continued growth of the local economy. The City has continued to work with the Chamber of Commerce and the Visitor's Bureau in its effort to encourage the expansion and relocation of industries that generate local sales tax and employment opportunities. The City has also worked with these organizations to develop and market Lake Elsinore as a tourist destination. The following graph details the major components of the City's General Fund revenues. FISCAL YEAR 2014-15 GENERAL FUND REVENUES $35,872,965 PropertyTax, $8,033,6761 Sales Tax, - $8,185,889 Other FranchiseTax, $2,359,500 Other Taxes, i f f $2,318,500 Investment Earnings, $105,000 CHANGES IN REVENUES: GENERAL FUND mbursements, $1,450,230 Licenses, Permit& Fees, $6,834,875 Special Assessmentsfor Service, $3,076,600 Intergovernmental, $847,769 Sales and Use Tax: Sales and Use Tax revenue is projected to increase 3.11% from an estimated $7,938,727 in fiscal year 2013-14 to $8,185,889 in fiscal year 2014-15. This increase is primarily a result of retail development and an anticipated increase in consumer activity as economic indicators begin to show a slight turnaround in the economy. Sales tax is one of the City's largest revenue sources, representing 22.93°/% of the total General Fund revenue. Property Tax: The fiscal year 2014-15 revenue estimate for property taxes is based on an assumed 13.27% increase in assessed valuation. The fiscal year 2014-2015 estimate of $8,033,676 represents approximately 22.39% of the total General Fund revenues. i/� CITY OF i ,'I ANNUAL OPERATING BUDGET 1AICE ELSNOREFISCAL YEAR 201415 Amon Sports (upitcl of the World Franchise and Other Tax: An overall increase of $1,524,853 from $3,197,400 to $4,678,000 on the amount of fees paid by phone, cable, natural gas, refuse collection, and electricity companies for use of the public right of way. This increase is attributed primarily to an anticipated increase in electricity usage and cable subscribers in addition to one time developer agreement fees to off set animal control debt service payment and information technology upgrades to City facilities. Licenses, Permits and Fees: An overall increase from $5,528,690 to $6,834,875 is projected in Fiscal Year 2014-15, The anticipated increase is due to the modification of user fees across all departments Citywide. EXPENDITURES Total General Fund expenditures (excluding operating transfers out) are proposed to be $37,675,788 in fiscal year 2014-15. This proposed expenditure level results in a shortfall margin of for projected operating revenues over proposed operating expenditures in the General Fund of $2,186,921. The shortfall will be mitigated using the General Fund Stabilization Reserve. It is important to note that the City of Lake Elsinore has substantial growth and development capacity, which will increase revenues and offset shortfalls as growth takes place. Public safety continues to represent the largest single portion of the General Fund operating budget a t 5 1 . 2 0 % . Proposed expenditures for Police, Fire services and Animal Control total $19,291,056 (net of an estimated $2.02 million fire tax credit). Proposed public safety expenditure increases total $1,610,887 for fiscal year 2014-15 and includes increased personnel costs passed through the County and sharing in the costs of the Southwest Communities Animal shelter. FY 2014-15 GENERAL FUND BUDGET BY FUNCTION Community Developme 8,21% Admii Servii Non -Departmental Services 4M% General 7.57% Government 4.00% blic Services 18-81% CITY OF LAKE ELSINORE -� Amon Sports (oplal of the World GOALS, OBJECTIVES AND PERFORMANCE MEASURES ANNUAL OPERATING BUDGET FISCAL YEAR 2014 -IS During the 2013-14 fiscal year, the City Council adopted the City's Vision Statement. The Vision Statement is used as 1) a tool in the employee hiring/selection process, 2) a guide in conducting City business, and 3) a statement to the citizens affirming what the City, as an organization, stands for and the level of service they can expect from the City. Departmental goals and objectives are updated annually and are included in the Operating Budget section of this document. Goals and objectives are listed by program within each department. The budget document has been formatted to detail the operational goals, objectives, and performance measures of each department. Administrative Services Department staff has worked with all departments to identify significant accomplishments, as well as to develop qualitative and quantitative performance measures. The goal of the organization is to establish a comprehensive reporting system, which will give the public, City Council, and City staff the ability to evaluate the level and value of service provided to the community. The City Council established the following Fiscal Year 2014-2015 budget guidelines, or key initiatives, with fis- cal stability and community responsibility as they relate to the City's Vision Statement: 1. Public Safety 2. Recreation 3. Transportation 4. Economic Development S. image 5. Education 7. Service MAINTAIN A SAFE AND SECURE ENVIRONMENT • Working with our regional partners to respond to tails for police service in a timely manner • Perform public safety educational programs, maintain neighborhood watches, and conduct timely traffic investigations • Encourage community participation in public safety and emergency preparedness • Promote high quality animal control services • Utilize social media to keep the community informed and involved • Minimize the impact to life, property, and the environment from natural hazards and emergency situations • Respond to all fire and medical emergency calls within five minutes • Conduct a comprehensive fire education program ENCOURAGE PROGRAMS FOR ALL AGES • Promote family oriented program opportunities at the community center • Provide signature special events and cultural opportunities • Maintain a safe and family oriented environment • Maintain the natural beauty of the community • Promote activities and opportunities for children at local parks during the summer months CITY of ET LAKE ELSINORE ANNUAL ©��E YEAR 20415 Amon Sports Capital of the WMd PROVIDE INFRASTRUCTURE CONCURRENT WITH DEVELOPMENT • Continue to maintain local roads and streets • Update the five-year Capital Improvement Program (CIP) • Design and construct capital projects within funding and time requirements • Allocate $18,440,349 for citywide circulation, facilities, infrastructure and park projects • Maintain significant access and available frontage space on the Inland Empire's main transportation artery (Interstate 15) PROVIDE QUALITY JOBS AND PROMOTE COMMERCE • Encourage growth and expansion by providing high quality municipal services, facilities, and economic assistance • Create a business friendly regulatory environment • Promote a jobs/housing balance • Maintain effective marketing program to promote increasing awareness on City's comprehensive, recognizable tourist destination with a range of attractions • Continue to collaborate with current property owners, business owners, business alliances and the Chamber of Commerce in promoting the City's unique location and opportunities ACCOUNTING, AUDITING AND FINANCIAL REPORTING POLICY The City of Lake Elsinore receives an independent audit annually and maintains a solid internal audit capacity. The City prepares all annual financial reports in strict compliance with Generally Accepted Accounting Procedures (GAAP), as outlined by the Governmental Accounting Standards Board (GASB). The City maintains a strong system of internal controls, which resulted in an unqualified audit opinion for the past several years. STAFFING POLICY Recently, the City began restructuring the organization to ensure core staffing, internally and externally, is in place to meet current and future economic opportunities, while also providing the highest level of service. The City has established a policy of annually focusing on reorganizing department structures in an effort to streamline processes and enhance efficiencies without reducing essential public services to the community. The total City staffing for Fiscal Year 2014-15 will include 78 regular full-time equivalent positions and 33 part- time positions, an increase of 2 full-time and 1 part-time positions from the prior year. RESERVE POLICY The City Council previously identified and objective of developing and maintaining a reserve in the General fund for economic uncertainties and contingencies. In addition, the City Council recently increased the Economic Uncertainty Reserve from 15% to 17.5%. LAKE ELSINORE PUBLIC FINANCING AUTHORITY The Lake Elsinore Public Financing Authority is a joint exercise of powers between the City of Lake Elsinore and the Lake Elsinore Redevelopment Agency, created by a joint powers agreement dated July 25, 1989. The purpose of the LFPFA is to provide financing for public capital improvements for the City and the former Redevelopment Agency. Revenue includes investment earnings and expenditures are restricted for debt service payments. LAKE ELSINORE RECREATION AUTHORITY The Lake Elsinore Recreation Authority is a joint exercise of powers between the City of Lake Elsinore and the Lake Elsinore Redevelopment Agency created by a joint powers agreement dated December 1, 1996. CITY OF LAKE ELSINORE ~'���� ANNUAL OPERATING BUDGET FISCAL YEAR 201415 Aaron Sports (apdol a the world The Recreation Authority continues to function without the Agency. The purpose of the Authority is to provide, through the issuance of revenue bonds, a financing pool to fund capital improvement projects. These revenue bonds are to be repaid solely from the revenues of certain public obligations. SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY (SARDA) In June 2011, the Governor of California signed ABx1 26, which dissolved redevelopment agencies effective February 1, 2012 and provided for the designation of successor agencies to oversee the completion of previously obligated redevelopment activities. As a result, all assets of the redevelopment agency were transferred to the Successor Agency of the Redevelopment Agency on February 1, 2012 and the City Council began serving as the successor agency. FIVE-YEAR FORECAST A five-year forecast is developed as a part of the budget process to assist in long range planning and policy development. The five-year forecast provides a tool to evaluate the ability of the City to fund proposed programs, operating costs, and meet the operational requirements of capital improvement projects in the future, CAPITAL IMPROVEMENT PLAN The City's five-year Capital Improvement Plan (CIP) is presented to the City Council under a separate cover. This program provides a multi-year plan for capital improvements that is updated annually to ensure compliance with the program. The impact of capital projects on maintenance and operating costs were taken into consideration in the development of the operating budget. Circulation, Facilities, Infrastructure and Park projects are identified in the CIP budget with estimated five-year project costs totaling $18,440,349. CONCLUSION The fiscal year 2014-15 Operating Budget demonstrates the City Council's continued investment in public safety and other services as the City moves forward out of the effects of the recession. The budget was constructed by utilizing a conservative approach in projecting revenues and corresponding expenditures. However, it does include utilization of fund balance to provide for core services to the community. This conservative approach is necessary, as the City must continue to be sensitive to potential changes in the condition of the State and local economy. If there are any legislative actions that create any adverse impacts to the City, or if local conditions change that negatively impact the projected revenue stream, staff will return to the City Council with recommendations to make appropriate adjustments. I would like to express my appreciation to the City Council for providing the direction and support which are crucial to the ability of the City to achieve its goals. I would also like to recognize the contributions of every staff member for not only creating a successful operating budget, but also contributing to the City's annual budget process. Their efforts and dedication indicated the meaning of "team" work, which is reflected in this report and in other documents resulting from the annual financial management process. Special recognition should go to the Administrative Services staff for their long hours and dedication to the City and this budget process. I would also like to recognize our Elected Treasurer, Allen Baldwin for his dedication and commitment to the City. His oversight in the budget process is invaluable. I commend the Mayor, Budget Committee, members of the City Council and Management for their continued interest, dedication and support in conducting business on behalf of the Citizens of Lake Elsinore in a responsible and progressive manner while still preserving an economical quality for the City. Respectfully Submitted, Grant Yates City Manager 6 140!z� CITY OF LAKE ELSINORE ANNUAL OPERATING BUDGET FISCAL YEAR 2014-15 AM017 SpOM (opnaf of the Wog d RESOLUTION RESOLUTION NO. 2014- A A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKE ELSINORE, CALIFORNIA, ADOPTING THE FY 2014-15 ANNUAL OPERATING BUDGET AND ESTABLISHING THE CON- TROLS ON CHANGES IN THE APPROPRIATIONS WHEREAS, the City Council has a policy of adopting an annual operating budget to plan expendi- tures and to snatch anticipated revenues available in various City accounts in order to make the most efficient use of the City's limited resources for each fiscal year; and WHEREAS, the City of Lake Elsinore Municipal Code Section 3.04.010 defines the fiscal year for the City of Lake Elsinore as extending from July 1s' of each year to and including June 301h of the following year. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LAKE ELSINORE, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. The City of Lake Elsinore Annual Operating Budget is hereby approved and adopted for the 2014-2015 fiscal year. SECTION 2. A copy of the City of Lake Elsinore Operating Budget hereby adopted and certified by the City Clerk shall be filed with the City Manager or a designated representative, and a further copy so certified shall be placed and shall remain on file in the Office of the City Clerk where it shall be available for inspection. Copies of the certified budgets shall be made available for the use of departments, offices and agencies of the City. SECTION 3. That the following controls are hereby placed on the use and transfer of budget appropria- tions: A. No expenditure of finds shall be made unless there is an unencumbered appropriation available to cover the expenditure. B. The Department Director may prepare a transfer of appropriations within departmental budget accounts, with the approval of the City Manager. C. The City Council must authorize transfers (appropriations) of funds from the Unreserved Fund Balance and transfers between departmental budget accounts. D. The City Council must authorize any changes to the Schedule of Authorized Positions. The City Manager may authorize the hiring of temporary or part-time staff as necessary within the limits imposed by the controls listed above. E. The City Manager may approve change orders on Public Works contracts approved by the City Council in amounts cup to project contingency established by the City Council. F. Outstanding encumbrances shown on the City books at June 30, 2014, are hereby appropri- ated for such contracts or obligations for FY2014-15. i� LAKE OF ANNUAL LAKE �LSINORE r� OPERATING BUDGET FISCAL YEAR 2014-15 Action Spam [opgal of the Woed RESOLUTION (cola.) SECTION 4, This Resolution slnall take effect from and after the date of its Passage and adoption. PASSED, APPROVED AND ADOPTED on this 10th day of June, 2014. Natasha Johnson, Mayor City of Lake Elsinore ATTEST: Virginia J Bloom, City Clerk APPROVED AS TO FORM: Barbara Zeid Leibold, City Attorney CITY OF PERATING ET LAKE ELSINORE � `"' ANNUAL FIYEAR 2015 Amon Sports (aprtal of the World VISION STATEMENT THE CITY OF LAKE ELSINORE WILL BE THE ULTIMATE LAKE DESTINATION WHERE ALL CAN LIVE, WORK, AND PLAY, BUILD FUTURES AND FULFILL DREAMS. s CITY OF LAKE ELSi NORE ~���"�+ ANNUAL OPERATING BUDGET FISCAL YEAR 2014-15 Anion Sports Capiol of the Worn VALUE STATEMENT As employees of the City of Lake Elsinore, in striving to be dedicated to our local government, we value the following: CITY OF LAKE ELSINORE E,Apressions of Extreme Customer Service C .A.A. R E . CUSTOMER SERVICE PERSPECTIVE • Treat your customer the way you would want to be treated. • Be overtly courteous, a good listener and extremely respectful. • Treat your fellow employees as your customersl ilJ T HUM I IC. BEST • Be your best self and provide sincere customer service. • Always remember, there Is no way that the quality of customer service can exceed the quality of the people who provide lt! ANTICIPATE CUSTOMER NEEDS • Improve the quality of customer service by preparing In advance for common inquiries. RESPOND TO CUSTOMER'S NEEDS • Provide responses that are timely, accurate and complete. • Respond within a business day, and assure customers that your are personally accessible If they have further concerns. EXTREME CUSTOMER SERVICE • Make It extremely easy to do business with! • Providing Extreme Customer Service is our business. 10 r'� \ CITY OF ERATING ET I..AKE EL.SINORE �--� ANNUAL OSCAL YEAR 2015 Action Sports (appal of the Wodd GOVERNMENT ADMINISTRATIVE SERVICES OFFICERS ASSOCIATION AWARD The Government Finance Officers Association of the United States and Canada (GFOA) presented an award of Distinguished Budget Presentation to the City of Lake Elsinore for its annual budget for the fiscal year beginning July 1, 2013. In order to receive this award, a governmental unit must publish a budget document that meets program criteria as a policy document, operations guide, financial plan, and communication device. M /ham CITY OF LAKE ELSINORE .__�"� ANNUAL OPERATING BUDGET FISCAL YEAR 2014-15 Aaton Sports tapttal of the World CALIFORNIA SOCIETY OF MUNICIPAL FINANCE OFFERS AWARD CaCfornia Society of MunicipatFinance Officers CenYiT cate o f Award Operating Budget Excellence Award Fiscal Year 2414 Presented to the City of Lake Elsinore For meeting the criteria cstahlished to achieve the Operating Budget Excellence Award. February 11, 2014 i Aanline,ltarr Ren Brown, Chair CS 11FO Previden1 YroJi ssinrurf Siurulurrts and Reeognirion Civanrinee Dedicated L'.reellence in,ll►udripal Financial Reporting 12 C I1Y 01, ET LAKE AKE ELSI NORE ANNUAL OPERATING YEAR 2014-15 Armon Sports Capital of the Wodd Mayor Mayor Pro Tem Councilmember Councilmember Councilmember Treasurer DIRECTORY OF OFFICIALS July 1, 2014 Elected Officials Executive Management Team City Attorney City Clerk City Manager Director of Community Services Director of Administrative Services Director of Public Works Director of Community Development Chief of Police Fire Chief 13 Natasha Johnson Steve Manos Daryl Hickman Robert E. Magee Brian Tisdale Allen Baldwin Barbara Leibold Virginia J. Bloom Grant Yates Vacant Jason Simpson Vince Damasse Grant Taylor Leonard Hollingsworth Mark Barr Citizens of Lake Elsinore Public Safety Advisory M City Council (Aty A t t o n ioy Commission City Treasurer Public Finance Authority Planning Commission ■ Lake Elsinore Recreation Authority ■ City Clerk City Manager Administrative Services Police Services Community Development Fire Services Public Works Community Services CITY Or ERATING ET LAKE E LSI NORE ���� ANNUAL FISCAL YEAR 2014---1 5 Argon Sports [opital of the Wodd BUDGET PROCESS The Annual Budget sets forth a strategic resource allocation plan that addresses the City Council's Strategic Goals. The Budget can be thought of as a policy document, financial plan, operations guide, and communication device all in one document as a guide for the public as well as staff. The Budget also performs the following: Determines the quality and quantity of the City programs and services. • Details expenditures requirements and the estimated revenue available to meet these requirements. • Connects the activities of individuals City Departments to the City Council's Strategic Goals. Sets targets and provides a means of measuring actual accomplishments against goals. The Annual Budget provides the legal authority for expenditures and means for control of municipal operations throughout the fiscal year. Accordingly, the City Council mandates that a budget he adopted prior to the beginning of the fiscal year, which begins July 1S1 of each year. The budget process gives the department director an opportunity to justify departmental work programs, to propose changes in services, and to recommend revisions in organizational structure and work methods. It also enables the City Manager to review these aspects and make appropriate recommendations to the City Council. Presenting the annual preliminary budget to the City Council usually takes place in May of each year, which allows the Council to judge the adequacy of the proposed operating programs, to determine basic organizational and personnel staffing requirements and to establish the level of municipal services to be rendered with the available resources. The annual proposed budget is presented at one of the City Council meeting during the month of June of each year for adoption. The City of Lake Elsinore fiscal year begins each July 1st and concludes on June 30th. In accordance with fundamental democratic principles, the City embraces citizen participation, especially in key planning and resource allocation activities. In addition, Departments obtain citizen input through Boards and commission meetings, Mayor's Night Out forums, public hearings, and other forms of written and oral communication. The Administrative Services Department began the annual budget process in March 2014. The budget team updated the policies and procedures for budget preparation, created the budget process calendar, and prepared current budget schedules for each department to use in preparing the new budget. On March 12, 2014 a Budget Kickoff Workshop was held with the City Manager, Department Directors, and Department Analysts. This workshop included a briefing on the status of the current fiscal year budget, a review of the fiscal year 2014-15 budget process calendar, and a discussion on essential principles and elements of the budget process. Staff was provided with a practical application to assist in the development of the departmental budget requests, which included thefollowing: Review and evaluate current goals (and performance measurements); Identify new goals and programs; 16 i� CITY OF LAKE ELSINORE ^W'"�! ANNUAL OPERATING BUDGET FISCAL YEAR 2014-15 Acton Spom (apital of the Wodd BUDGET PROCESS (cont.) • Identify the impacts of new programs on existing resources, examine organizational efficiency, and reallocate existing resources to address these impacts; • Identify additional resource requirements (if existing resources will be exhausted). The operating budget preparation guidelines were distributed at this time. The guidelines serve to outline the policies and procedures to be used in preparing the fiscal year 2014-15 budget, Clearly defined budget requirements and time sensitive budget document objectives were discussed, ensuring complete and accurate understanding by all. The milestones were outlined in the guidelines, along with the concurrent development of financial projections, objectives, and requirements at the staff level. With this approach, the policies and priorities that guide expenditure considerations were incorporated into the proposed budget prior to formal submission to the City Council. The City Manager and key Administrative Services Department staff later held individual meetings with each de- partment to assist in the budget process. Assistance was provided to each department in reviewing historical expenditure information, personnel costs, and in refining departmental goals, objectives, and performance measures. For the purpose of budget preparation and formulation, department budget submittals consisted of detail by expenditure line item. Specific justification was required for the following: • Significant expend iture changes • Personnel costs, including all temporary personnel costs and proposed staffing reclassifications • Contracted services and supplies • Purchases of new equipment (greater than $5,000) • Outlays for improvements and facility repairs • All special project expenses and one-time expenses • Travel, conference, and education expenses • Dues, memberships, and publications Review and analysis was conducted of each department's request. The review of the budget requests included comparative analysis of historical and current expenditure levels. Revenue estimates were compiled from department projections. Five-year revenue and expenditure projections were developed by the Administra- tive Services Department to assist in identifying the long-range impacts of proposed staffing and program changes. The information was compiled for City Manager review. In the last two weeks of April, City Manager and key Administrative Services Department staff held meetings with each Department Director to discuss their department budget request and to obtain additional information to assist in the assessment of the requests. Following this review, Department Directors adjusted line item requests in accordance with the City Manager's direction. 16 fes\ CITY OI s ANOW ANNUAL OPERATING BUDGET LAKE ELSI N0)RE FISCAL YEAR 201415 Aaron Sports fapaol of the Woad BUDGET PROCESS (cont.) Finally, a budget workshop is held with the City Council to receive public comment and to review the components of the proposed budget, prior to formal consideration for adaption. Any changes or modifications based on this review will be prepared by Administrative Services. The Lake Elsinore municipal code requires that the City Manager submit the proposed annual budget and salary plan to the City Council for approval. The City Council approves the annual operating budget submitted by the City Manager prior to the beginning of the new fiscal year. All appropriations lapse at year-end, except for those relating to encumbrances, which are approved for carryover to the subsequent year. The City Council has the legal authority to amend the budget at any time during the fiscal year. The City Manager has the authority to make adjustments within de- partmental budgets. Adjustments between departments and additional appropriations require the approval of the City Council. Budgetary controls are maintained to ensure compliance with the budget as approved by the City Council. The level of budgetary control (that is, the level at which expenditures cannot legally exceed the appropriat- ed amount) is at the department level. Department directors and other management staff with budgetary responsibilities are provided with bi- weekly budget versus actual expenditure reports. Quarterly financial statements are prepared for the City Council, which include a budget -to -actual analysis for both revenues and expenditures. Revenue projections are revised as part of the mid -year budget analysis, and appropriations are adjusted if required. iIF1 1'� �\ CITY OF LAKE E LSI NORE ��� ANNUAL OPERATING BUDGET FISCAL. YEAR 2014-15 Action Sports Capital of the W d APKIi 111,H BUDGET CALENDAR 2014-15 • Development of budgetarameters strategic goals • Distribution of Budget Preparation Manual • Budget workshop with key City staff • Development of program goals and objectives • Development of performance measures • Budget requests submitted to Administrative Services for review • Proposed CIP projects sttbmitted to Administrative Setvices • Revenue estimates completed by Administrative Services • Budget analysis prepared for City Manager's review • C project timing and priorities modified based on availahlr, resources • Departmental operating budget submittals reviewed • Preliminary operating and CIP budgets srepared • Five-year financial projection conj�fete • Public budget workshop with City Council allowing for public input • Prepare staff reports and proposed budget documents • Council adoption of final operating -and CIP budgets • Council adoption of schedule oauthorized positions and Gann Appropriations Limit • Bi -weekly budget/actual reports reviewed • Quarterly financial statements prepared • Mid -year budget analysis and revision is CITY OF � ANNUAL OPERATING BUDGET LAKE ELSI NORE FISCAL YEAR 2014-15 Arnow Sports (apitol of the World UNDERSTANDING THE BUDGET DOCUMENT This budget document provides the public with concise and readable information about City government and displays the City's objectives and budget for the Fiscal Year 201445. The budget document begins with the City Manager's transmittal letter, which provides an overview of the FY2014-15 Operating Budget by highlighting programs and major projects. The budget document is then divided into the following sections: • Introduction • Budget Summaries • General Fund • Lake Elsinore Public Finance Authority • Lake Elsinore Recreation Authority • Successor Agency • Five Year Forecast • Capital Improvement Program • Appendix The Budget Summaries section provides revenue and expenditure analysis. This section presents historical and categorical data for comparative purposes, and includes a five-year projection of revenues and expenditures. Staffing levels are also summarized. The Operating Budgets section contains the program description, key objectives, performance measures, and resource allocation plans for each operating program. Budget information is organized by department and identifies the major services provided by the City. Finally, the Appendix includes: • Glossary of Terms Additional information on the City's fiscal affairs is available in the following documents, which are available at: http://www.lake-elsinore.org/Departments & Services/Departments A-G/Administrative Services/ Finance/Financial Reports • City's Monthly Treasurer's Report • Quarterly Financial Statements • Comprehensive Annual Financial Report For further information, please contact the Lake Elsinore Administrative Services Department at (951) 674-3124. 19 1 141 -\ CITY OF LAKE ELSINORE ~��� ANNUAL OPERATING BUDGET FISCAL YEAR 201415 Anton Sports (aplol of the Wald DESCRIPTION OF FUNDS The City of Lake Elsinore revenues and expenditures are accounted in a series of funds. Each fund is an autonomous accounting entity, established in accordance with legal and professional accounting standards. Funds are used to segregate the various financial activities of a governmental entity and to demonstrate compliance with specific regulations, restrictions or limitations, (i.e., demonstrating that restricted revenues are spent only for allowed purposes). Funds used in government are classified into three broad categories: governmental, proprietary and fiduciary. Governmental funds include activities usually associated with the operations of a typical state or local government (public safety, general government activities, etc.). Proprietary funds are used in government to account for activities often found in the private sector (utilities, stadiums, and golf courses are prime examples). Fiduciary funds are utilized in situations where the government is acting in a fiduciary capacity as a trustee or agent. The funds utilized by the City of Lake Elsinore are as follows: GOVERNMENTAL FUNDS General Fund: This is the general operating fund for the City, utilized to account for all resources not required to be accounted for in another fund. Special Revenue Fund: Special Revenue Funds are used to account for specific resources that are legally restricted to expenditure for particular purposes. Supplemental Law Enforcement Services Fund (SLESF) - The City maintains this fund to account for the Supplemental Law Enforcement Services (SLESF) monies, which are exclusively expended to provide front line law enforcement services provided by the State of California. These monies supplement existing services and are unable to be used to supplant any existing funding for law enforcement services provided by the City. Local Law Enforcement Block Grant (LLEBG)/Justice Assistance Grant (JAG) Fund - This fund was originally established for LLEBG but has been replaced with JAG. This fund was established to account for a grant received through the Department of justice to support law enforcement services activities to prevent and control crime within the City. Office of Traffic and Safety Fund - This fund is to account for monies received for a grant by the State to local and state public agencies for programs that help them enforce traffic laws, educate the public in traffic safety, and provide varied and effective means of reducing fatalities, injuries and economic losses from collisions. Traffic Offender Fund - This fund is for the purposes of receiving and expending administrative fees administrative fees generated from charges to drivers who have been arrested for DUI, who are driving on suspended/revoked licenses, or have never been issued a driver's license. These funds may only be used to further the traffic safety goals of the City and are subject to OTS audit. Miscellaneous General Project Fund - The City maintains this fund to account for miscellaneous general projects of the City. Affordable Housing in Lieu - The Affordable Housing fund contains the assets as well as loan and rental income from the former Redevelopment Agency which have been transferred to the City of Lake Elsinore. 20 CITY OF - �_,� ANNUAL OPERATING BUDGET LAKE ELSiNOU FISCAL YEAR 2014-15 ARlon Sports (apital of rhe Word DESCRIPTION OF FUNDS (cont.) Developer Agreement Fund - This fund is maintained to account for developer lot fees. Miscellaneous Grants Fund - This fund was established to track expenditures and revenues from miscellaneous Federal, State and County grants requiring segregated fund accounting. Gas Tax Fund - The City maintains this fund to account for the Highway User's Tax revenues received from the State of California under Sections 2013, 2105, 2107, and of the Streets and Highways Code. Transportation Uniform Mitigation Fee Fund (TUMF) - Under the TUMF, developers of residential, industrial, and commercial property pay a development fee to fund transportation projects that will be required because of the growth the projects create. The Western Riverside Council of Governments administers the TUMF. The TUMF funds both local and regional arterial projects. Local area projects receive 48.1°/% of all funds and the funds are programmed in each of five "zones" proportionately to the fees paid. These zone projects are proposed by local jurisdictions. Transportation/Measure A Fund - This fund was established to account for the City's share of the County of Riverside's additional one-half percent sales tax allocation. These monies are restricted for use on local streets and roads. Senate Bill 821 Bicycle and Pedestrian Facilities Program Fund - This fund tracks the grant revenue and expenditures received from RCTC for eligible projects. Each year 2% of the Local Transportation Fund (LTF) revenue is made available for use on bicycle and pedestrian facility projects through the Commission's SB 821 Program. All of the cities and the county are notified of the SB 821 program estimate of available funding and are requested to submit project proposals. Eligible projects include sidewalks, bike paths {Class I], bike lanes (Class 11), bike routes (Class III), and access ramps or curb cuts. Senate Bill 1186 California Disability Access and Education Fee Fund - This fund collects and tracks the law required State fee of $1.00on every applicant for a local business license or renewal. The purpose is to increase disability access and compliance with construction related accessibility requirements and to develop educational resources for businesses in order to facilitate compliance with Federal and State disability laws. Traffic Safety Fund - Used to account for revenue generated from enforcement of California vehicle codes and city ordinances. These restricted funds may he used only for traffic signals, school crossing guards, and other related traffic safety expenditures. Development Impact Fees - These funds are used to track revenues and expenditures of fees collected by developers to mitigate impacts of new development n the level of service capacity. Lighting, Landscape and Maintenance District (LLMD)Funds - These funds account for revenues derived from annual assessments which are used to pay the costs incurred by the City for landscape maintenance and street light maintenance. Benefit assessments, and a special tax are charged to property owners within the District (City), and funds are received to provide recreation, park development, street lighting, slope maintenance, refuse collection, emergency road construction and maintenance, and library services. 21 CITY OF LAKE ELSINORE ��'� ANNUAL OPERATING BUDGET FISCAL YEAR 2014-15 Anton Spans (opgol of the World DESCRIPTION OF FUNDS (cant.) Geothermal Fund - A fund to track expenditures for State grant monies used to maintain hot water wells owned by the City. Community Development. Work Grant (CDBG) - This fund is used to account for grants received from the U.S. Department of Housing and Urban Development (HUD). The grants are used for the community development activities and projects. National Pollutant Discharge System (N.P.D.E.S.) Fund - This is to track fees assessed to property owners for N.P.D.E.S, program, which is mandated by the federal government. This requires cities to clean up storm water runoff. Public Education and Government Grant Fund - This fund is used to track the expenditures used to purchase applicable media equipment. Community Facilities Districts (CFD) - These funds are established by the City as means of obtaining com- munity funding to he used to pay for public works and other public services, maintenance, new construction, and debt service payments. Public Improvement In -Lieu - This fund accounts for special designated improvements to City property, financed by developer fees. Assembly Bill 766 Air Pollution Reduction - This account for revenue South Coast Air Quality Board requirements to develop systems to reduce air pollution. Successor Agency Housing Fund - This account is used to track low and moderate -income projects. Expenditures for this fund are restricted to low and moderate income housing projects. Debt Service funds are used to account for the accumulation of resources and payment of all general long-term debt obligations of the City and related entities. These funds are used to account for the payment of interest and principal. CapitiI Improvement Project Fund: Capital Improvement Project Fund are used to account for financial resources used for the acquisition and improvement of major capital facilities. 22 A� CITY OF ET LAKE ELSI NORE �"�� ANNUAL FISCAL YEAR 241PERATING 1`4-,15 (von Sporn (appal of the Wofid DESCRIPTION OF FUNDS (cont.) FIDUCIARY FUNDS Private -Purpose Private -Purpose Trust Funds are used to account for resources held and administered by the reporting government when it is acting in a fiduciary capacity for other governments. Successor Agency to the Redevelopment Agency (SARDA) Debt Service Fund - This fund is used to account for payment obligations of the successor agency as a result of the State's dissolution of Redevelopment Agen- cies. Endowment Trust Fund - This fund is to account for assets held by the City as a trustee capacity for the Adolph Korn Estate. Money is held for building a nurses home for the proposed medical facility in the City. Until that time, interest earnings from the estate are used as a scholarship fund for college tuition for stu- dents seeking a degree in the nursing field. 23 'A� CITY OF LAKE ELSI NORE~-""�, ANNUAL OPERATING BUDGET FISCAL YEAR 2014-15 Amon Spom (a vital of the Wodd SUMMARY OF ACCOUNTING PRINCIPLES FUND ACCOUNTING The accounts of the City are organized based on funds and account groups, each of which is considered a separate accounting entity. The operations of each fund are accounted for with a separate set of self -balancing accounts that comprise its assets, liabilities, fund equity, revenues, and expenditures or expenses, as appropriate. Government resources are allocated to, and accounted for in individual funds based upon the purposes for which they are to be spent and the means by which spending activities are controlled. The various funds are grouped in the financial section in this report into generic fund types and broad fund categories as follows: Governmental Funds Fiduciary Funds General Fund Private -Purpose Trust Funds Special Revenue Fund Debt Service Fund Capital Projects Funds ACCOUNTING BASIS All governmental funds are accounted for and budgeted using the modified accrual basis of accounting. Their revenues are recognized when they become measurable and available as net current assets. The primary revenue sources susceptible to accrual are property and sales taxes, franchise fees, transient occupancy taxes, investment income, fines and forfeitures collected by County courts, and motor vehicle -in - lieu subventions. Expenditures are generally recognized under the modified accrual basis of accounting when the related fund liability is incurred. An exception to this general rule is principal and interest due on general long-term debt which is recognized when due. Proprietary and Fiduciary funds are accounted for and budgeted using the full accrual basis of accounting, i.e., revenues are recognized in the period earned and expenses are recognized in the period incurred. Encumbrance accounting, under which purchase orders, contracts, and other commitments for the expenditure of funds are recorded in order to reserve that portion of the applicable appropriation, is employed in the governmental funds. Outstanding encumbrances at the end of the fiscal year are recorded as reservation of fund balance since the commitments will be paid in the subsequent year. Encumbrances do not constitute expenditures or liabilities. 24 On of LAKE ELSINORE ��,-'� ANNUAL OPERATING BUDGET FISCAL YEAR 2014-15 Acttoo Sports (appal of the Worm EXPLANATION OF MAJOR REVENUE SOURCES GENERALFUND PROPERTY TAX Property Tax: The valuation of property in the City is determined by the Riverside County Tax Assessor. The $6,000,000 County levies a base tax at the rate of 1% of assessed $5,000,000 valuation. Approximately 4.78% of the base 1% levy is allocated to the City, 54.000,000 Fiscal Year 2014-15 revenue estimate for property tax $3,000,000 reflects a 7.19% increase over the projected Fiscal Year 2013-14 amount. This increase is a reflection of increasing $2,000,000 property values, new commercial and franchise fees. 51,000,000 5 - Actual Actual Estimated Projected 2011-12 2012-13 2013-14 2014-15 Franchise Fees: The City imposes fees primarily on refuse hauling, gas, electric, and cable television operating in the City. The fee is 5% of gross receipts for utility companies and $500 per year for towing companies. Overall, a 12.25% increase is projected in Fiscal Year 201.4-15 from the Fiscal Year 2013-1.4 estimated amounts. This increase is a result of anticipated increase in electricity rates and usage and cable subscribers. 58,500,000 58,000,000 57,500,000 $7,000,000 $6,500,000 56,000,000 55,500,000 $5,000,000 $4,500,000 $4,000,000 S3,500.000 S3,00o,000 52, 500,000 $2,000,000 $1,500.000 $1,000,000 SALES TAX Actual Actual Estimated Projected 2011-12 2012.13 2013-14 2014-15 FRANCHISE FEES $2,500,000 $2,300.000 $2,100.000 $1,900,000 $1,700,000 $1,500,000 $1,300,000 $1,100,000 $900,000 S700,000 6500,000 Actual Actual Estimated Projected 2011.12 2012.13 2013-14 2014-15 Sales and Use Tax: In accordance with the California Revenue and Taxation Code, the State of California imposes a 8% sales and use tax on all taxable sales in the City. Of that 8%, the City receives 1% of the taxable sales in the City. Sales and Use Tax is the City's largest revenue source representing 22,82% of the total General Fund revenues. As a result, the FY 2014-15 revenue projections for sales tax reflects a 3.11% increase from FY 2013-14 estimates. This increase is primarily due to an anticipated increase in consumer activity as economic indicators begin to show a slight turnaround in the economy. 25 iC,ITY OF LAKE ELSiNORE '"";:.0g ANNUAL OPERATING BUDGET FISCAL YEAR 2014-15 Arnow Sporn fapital of the Wodd EXPLANATION OF MAJOR REVENUE SOURCES (cont,) Property Transfer Tax: The Lake Elsinore Municipal Code authorizes the imposition f a transfer tax on real property sold in the City. The tax rate id $0.275 for each $500 of purchase value. The amount projected for FY 2014-15 of $245,000 represents an increase of $20,000 from FY 2013-14. Special Assessments for Service: Fees or service charges are imposed on the user for a service type for operating activities and do not result in the purchase or construction of fixed assets. In fiscal year 2014-15, Special Assessment revenue is projected to increase $876,211 from an estimated $2,200,389 in fiscal year 2013-14 to $3,076,600 in fiscal year 2014-15. Licenses, Permits & Fees: The California Government Code and State Constitution authorizes the City to assess certain license and permit fees as a means of recovering the cost of regulating various actives. Examples include building permits and business license. In fiscal year 2014-15, Licenses, Permits and Fee revenue is projected to increase 24.09%, or $1,327,070 from an estimated $5,507,805 in fiscal year 2013-14 to a projected $6,834,875 in fiscal year 2014-15. Intergovernmental: Intergovernmental Revenues include grants and other sources of revenue from governmental agencies. Major intergovernmental revenues include Motor Vehicle in Lieu and the Motor Vehicle in Lieu Triple Flip, FEMA Grants, Fire Grants, Law Enforcement Grants, Transportation Revenue and Lake Grants. The estimated intergovernmental revenue for fiscal year 2014-15 increased by $569,362, or 204.51% primarily as a result of the three Captain positions on medic truck #97 funded by the County of Riverside. Fines and Forfeitures: The City Vehicle and Penal Codes impose fines and penalties for traffic violations and vehicular parking, These revenues are collected by Riverside County through the County court system and a portion distributed to the City, less an administrative fee. The City has the responsibility for administering and collecting parking citation fines. Reimbursements: This category of revenue includes the recovery of personnel costs that are allocated to various capital improvement projects, and are thus reimbursed by various special revenue funding sources. Also included in this category is the Lake Elsinore Recreation Authority RDA lease payment. This payment is reimbursing the General Fund for making the debt service payment on this bond. Investment Earnings: The City pools its available cash from various funds and invests in instruments a allowed in the City's investment policy approved by City Council. Earnings are allocated to various funds on the basis of proportionate cash balances. A 46.15% decrease in investment earnings is anticipated in Fiscal Year 2014-15. 26 i� CITY OF ET LAKE ELSINORE ANNUAL FFIISCAL PERATING YEAR 2014-15 Alton Spom fapitol of the Wodd EXPLANATION OF MAJOR REVENUE SOURCES (cont.) OTHERFUNDS Gas Tax Fund: The State of California assesses a tax on gasoline purchases as authorized by Sections 2015, 2016, 2107, 2107.5 and 2103 of the California Streets and Highways Code. Section 2105 (b) allocated 11.5% of the tax revenues in excess of 9 cents per gallon monthly among cities based on population. Section 2106 revenues equal to 1.04 cents per gallon and are allocated as follows: $7.2 million per year to the State Bi- cycle Transportation Account, $400 per month to each city, and $800 per month to counties, with the remainder of the residual amount to each county and the cities in the that county based on registered vehicles. Section 2107 provides monthly allocations of 1.315 cents per gallon of gasoline, 1.8 centers per gallon of diesel and 2.59 cents per liquefied petroleum gas as follows: Each city with snow removal costs in excess of $5,000 is allocated 50% of the cost exceeding $5,000, the remainder is allocated to cities based on population. Section 2107.5 are allocated annually in July to cities in fixed amounts based on population. This section funds must be used for engineering costs and administrative expenses related to city streets. Section 2103 (Prop 42 Replace) provides for the distribution of the new gasoline excise tax revenues under the 2010 fuel tax swap. These revenues are allocated as follows: State transportation debt service, 44% State Transportation Improvement Plan (STIP), 12% State Highway Operation and Protection Program (SHOPP— the states highway improvement program), and 44% evenly split between cities and counties. Section 2103 funds are allocated to cities on a per capita ba- sis. Gas tax revenues is projected to decrease $163,138, or 12.24% in Fiscal Year 2014-15 over projected Fiscal Year 2013-14. This decrease is due to a number of administrative errors and changes in interpretation of the Section 2103 allocation and related provisions by the State (former Prop 42 funding). Measure A: In 1988 when voters approved MEASURE A REVENUE Measure A, Riverside County's half -cent sales tax for transportation congestion. In 2002, Measure A was extended by Riverside County voters. Now, Measure A will continue to fund $1,200,000 transportation improvements through 2039. Measure A revenue is projected to increase to $1,137,000 in Fiscal Year 2014-15, a $1.000,000 - 7.06% increase from Fiscal Year 2013-14. $800,000 $600,000 $400,000 $200,000 S_ Actual Actual Estimated Projected 2011.12 2012.13 2013-14 2014-15 27 CITY DE LAKE ELSINORE ��'� ANNUAL OPERATING BUCKET FISCAL YEAR 2014-15 Action Sports [oprtol of the Rlo,1 DEBT ADMINISTRATION In February 1990, the Public Financing Authority (PFA) was authorized to issue $500,000,000 in revenue bonds for the purpose of enabling the Public Financing Authority to acquire certain qualified obligations of the City or the former Redevelopment Agency. The Bonds were issued to provide funds to finance the acquisition and construction of land, buildings, equipment and other capital improvements. The 2014-15 fiscal year debt service requirements for the above mentioned obligations are as follows: ISSUE Fund # DATE DESCRIPTION INTEREST RATE PRINCIPAL INTEREST TOTAL 723 2008 Local Agency Revenue Bond Series A 3,25%- 6,25% $ 20,000 $ 446,463 $ 466,463 730 2011 Local Agency Revenue Bond Series A 3.00%- 6,12% 145,000 277,525 422,525 731 2011 Local Agency Revenue Gond Series A 1.75%- 5.50% 80,000 57,874 137,874 732 2012 Local Agency Revenue Bond Series B 1,50%- 5.25% 40,000 163,131 203,131 733 2012 Local Agency Revenue Bond Series A 2,00%- 5.12% 615,000 667,650 1,282,650 2012 Local Agency Revenue Bond Series B 2,00% - 5.00% - 261,175 261,175 734 2013 Local Agency Revenue Bond Series C 1,75% -5.00% - 169,631 169,631 736 2013 Local Agency Revenue Bond Series A 1,75% - 5.00% 705,000 95,513 800,513 737 2013 Local Agency Revenue Bond Series B 1.75% - 5,00% 475,000 599,831 1,074,831 725 2010 Tax Allocation Bond 2.00%-5,2510 325,000 660,106 985,106 726 2010 Tax Allocation Bond 2,00% - 4.75% 590,000 336,550 926,550 727 2010 Tax Allocation Bond 2.00%-5,00% 1,190,000 1,019,214 2,209,214 729 2011 TaxAllocation Bond 4,00%- 6,00% 485,000 246,481 731,481 601 2013 Revenue Refunding Bond 2,50% - 5,25% 450,000 19,589 469,589 350 2011 CFD 98-1 Summerhill - Series C 2,00% - 5.25% 475,000 590,231 1,065,231 552 2002 CFD 90.2 Tuscany Hills - Series A 2,50% - 2,62% 1,290,000 130,944 1,420,944 552 2007 CFD 90-2 Tuscany Hills - Series A 4M% 330,300 330,300 392 2011 CFU 95.1 City Center - Series B 1.75% - 5.50% 80,000 57,875 137,875 357 2004 CFD 2003-2 Canyon Hills - Series A 2.50%- S.25% 200,000 656,581 856,583 384 2010 CFD 2003-2 Canyon Hills- Series 2,50%- 5.25% 230,000 1,006,410 1,236,410 390 2010 CFD 2003-2 IA -C Cnyn I lills - Series A 3.25%- 6.25%, 20,000 446,463 466,463 348 2012 CFD 2003-2 IA -C Cnyn Hills - Series C 2,00%- 4,12% - 261,175 261,175 369 2005 CFD 2 004- 3 Roseta Canyon - Series A 3,45%- 4.87% 285,000 1,112,179 1,397,179 385 2006 CFD 2004-3 Roseta Canyon - Series A 4,00% - 5.00% 210,000 1,184,148 1,394,146 371 2006 CFD 2005-1 Serenity - Series A 4,00% - 5,00% 165,000 438,426 603,426 372 2005 CFD 2005-2 Alberhill Ranch - Series A 3.65% - 5.45%n 240,000 1,301,188 1,541,188 366 2006 CFD 2005-6 City Center - Series A 4.37% - 5,20% :35,000 180,311 215,311 373 2008 CFD 2005-5 Wasson Canyon - Series B 4.50% - 5,75% 15,000 219,430 234,430 394 2013 CFD 2005-5 Wasson Canyon - Series A 4.50% -5.75% 40,000 163,131 203,131 347 2006 CFD 2006-1 IA -A Stnnmerly - Series A 4.25% - 5.20% 75,000 377,265 452,265 368 2000 CFD 2006.2 Viscaya - Series 4.25%- 5.20% 75,000 377,265 452,265 349 2013 CFD 88-3 W.Lalce Elsinore - Series 13 2,00% - 125% 705,000 95,513 800,513 $9,260,000 $13,949,567 $23,209,567 28 �� CITY OF LAKE ELSI NORf; ANNUAL OPERATING BUDGET FISCAL YEAR 2014-15 Action Sports (oplal of the World GANN APPROPRIATIONS LIMIT Article XIIIB of the California State Constitution, more commonly referred to as the Gann Initiative or Gann Limit, was approved by California voters in November 1979, and placed limits on the amount of proceeds of taxes that state and local government agencies can receive and spend each year. For cities that incorporated after fiscal year 1978-79, the voters set the initial appropriations limit at the time of incorporation. Proposition 111. was approved by California voters in June 1990, which provided new adjustment formulas which make the appropriations limit more responsive to local growth issues. Each year the City Council must adopt by resolution the appropriations limit for the following year. Following is the calculation of the City's Gann Appropriations Limit for fiscal year 2014-1S: Ricral Year 2n i 3-14 Annrnnriations Limits.........................................................................................................................$73,0 75,959 CitvPnnulation Growth...... ............................ ........... ........................................ ........................ ..................................................... 2.30% PerCapita Personal Income Change .... .............................................................................. ........................................... ........................... 23% Fiscal Year 2013-14 Appropriations Limit ($73,075,959 x 1.0230 x 0.9977)................................................$77,575,034 Appropriations subject to the limit in the fiscal year 2014-15 budget total $23,076,212 which is $53,755,852 less than the computed limit. Additional appropriations to the budget funded by non -tax sources such as service charges, restricted revenues from other agencies, grants or beginning fund balances would be unaffected by the appropriations limit. However, any supplemental appropriations funded through increased tax sources would be subject to the appropriations limit and could not exceed the $53,755,852 variance indicated. Further, any overall actual receipts from tax sources greater than $53,755,852 from budget estimates will result in proceeds from taxes in excess of the City's appropriations limit, requiring refunds of the excess within the next two fiscal years or voter approval of an increase in the City's appropriations limit. Voter approval for an increase in the City's appropriations limit is not anticipated in the future due to the margin between the limit and tax revenue. $80,000,000 $70,000,000 $60,000,000 $50,000,000 $40,000,000 $30,000,000 $20,000,000 $10,000,000 FY 2011-12 I FY 2012-13 FY 2013-14 ■ Appropriatioms Subject to Limit a Legal Limit 29 FY 2014-15 �/`� LAKE OF -00" LAKE ELSIIIIORE r"""—�� ANNUAL OPERATING BUDGET FISCAL YEAR 2014-15 Anion Sports (apPol of the World COMMUNITY PROFILE GENERAL CITY DATA Date of Incorporation April 9, 1888 Form of Government City Manager Area 43 Square Miles Lake Surface Area 3,000 Acres Population (2014) 56,718 Annual Average Temperature 78.5 Degrees Annual Average Rainfall 11" Number of Police Officers per 1,000 Residents .92 Number of Fire Stations 4 Number of Parks 18 City Recreation Area and Campground 71 acres INCOME and HOUSING DATA: Median Household Income $64,327 Average Household Income $75,998 Number of Households 16,343 Median Household Size 3,5 Median Family Size 3.8 Median Age 30.5 Median Housing Price $222,500 EDUCATIONAL. DATA: Lake Elsinore Unified School District Number of Schools 24 Number of Teachers 969 Number of Students 21,400 Number of Public Libraries 2 30 CITY OI, ET LAKE ELSINORE '� ANNUAL FISCAL YEAR 20ERATING 14 15 Amon Spam (appal of the Woa'Q LOCATOR MAP cm 32 ice. CITY OF �-ANNUAL OPERATING BUDGET LAKE ELSI NORE FISCAL YEAR 201415 dctlon Sports fapital of the world BUDGET SUMMARIES OVERVIEW The Budget Summaries Section includes a breakdown of revenues and expenditures by funds including General Fund specifics and City totals. The graphs and summaries presented include the following: GENERALFUND REVENUES...........................................................................................................................................35 GENERALFUND REVENUES BY SOURCE..........................................................................................................................36 EXPENDITURE BY DEPARTMENT - GENERAL FUND.................................................................................................37 EXPENDITURE SUMMARY BY CATEGORY - GENERAL FUND........................................................................................38 EXPENDITURE SUMMARY BY DEPARTMENT - GENERAL FUND..............................................................................39 SUMMARYOF AUTHORIZED POSITIONS......................................................................................................................46 CORE STAFFING ALLOCATION PLAN BY DEPARTMENT............................................................................................47 33 TM 34 i� CITY OF LAKE ELSINORE - ANNUAL OPERATING YEAR 2014-15 Aaton Sports Captta/ of the Wade GENERAL FUND REVENUES FISCAL YEAR 2014-15 GENERAL FUND REVENUES $35,872,965 Sales Tax 22.82% $35,000,000 $30,000,000 $25,000,000 $20,000,000 $15,000,000 $10,000,000 $5,000,000 Franchise Tax PropertyTax 6.58% Other Taxes 22.39%nom I �� 6.46/0 Other. 4.56% Investment-/ ' Earnings 0.29% Reimbursements 4.04% Licenses, Permit & Fees 19.05% Special Assessments forService 6.58% Intergovernmental 2.36% FOUR YEAR COMPARISON Fines and Forfeitures 2.86% Actual Actual Estimated Projected 2011-12 2012-13 2013-14 2014-15 35 " �404\ CITY OF LAKE ELSINORE y�'~� ANNUALOPERATING BUDGET FISCAL YEAR 2014-15 A(Von WM (apiiol of the World GENERAL FUND REVENUES BY SOURCE Intergovernmental Intergovernmental 1213,322 79,706 118,407 218,407 Law Enforcement Grants 67,072 68,403 60,000 - Supplemental Law Enforcement Services F 100,000 75,123 100,000 100,000 County of Riverside - Station 97 (Truck) - 300,000 - 529,362 Fines and Forfeitures Fines and Forfeitures Traffic Safety Fund Traffic Offender Fund Reimbursements Reimbursements from RDA RDA Lease Pymts (LERA) Investment Earnings Other Miscellaneous Revenue Total 1,530,221 592,185 440,200 FY13-14 FY 14-15 335,593 FY11-12 FYI 2-13 PROJECTED ADOPED 121,000 ACTUALS ACTUALS BUDGET BUDGET Taxes and Franchises: 704,000 704,000 760,281 1,129,050 Sales Tax $ 7,370,448 $ 7,788,115 $ 7,938,727 $ 8,185,889 Property'1'ax 5,287,580 5,263,296 5,478,917 5,916,787 Franchise Tax 2,004,550 2,095,081 2,102,000 2,359,500 Property Transfer Tax 191,112 265,337 225,000 245,000 Other Taxes 345,290 277,042 252,000 275,000 Fire Service Tax Credit 1,828,658 2,073,402 1,917,662 2,018,889 RDA 58211 Pass Through 174,668 243,164 98,000 98,000 Reimbursements for Street Program - 771,494 574,147 1,798,500 Special Assessments - Law & Fire - 2003-1 1,513,924 1,643,077 2,150,389 2,091,200 Special Assessments - Law & Fire - 2007-1 34,613 29,131 50,000 52,800 Special Assessments - Fire - 2003-2 93,949 - - 505,700 Special Assessments - Parks, OS & Drainage - - 426,900 Licenses, Permits, and Fees: Building Permit Fee 702,259 1,867,598 1,900,000 1,700,000 Other Licenses & Permits 958,714 1,157,656 1,149,625 1,035,900 Fees 1,374,351 2,053,193 2,458,180 4,098,975 Intergovernmental Intergovernmental 1213,322 79,706 118,407 218,407 Law Enforcement Grants 67,072 68,403 60,000 - Supplemental Law Enforcement Services F 100,000 75,123 100,000 100,000 County of Riverside - Station 97 (Truck) - 300,000 - 529,362 Fines and Forfeitures Fines and Forfeitures Traffic Safety Fund Traffic Offender Fund Reimbursements Reimbursements from RDA RDA Lease Pymts (LERA) Investment Earnings Other Miscellaneous Revenue Total 1,530,221 592,185 440,200 479,800 320,199 335,593 565,000 451,150 57,500 74,155 121,000 95,000 492,600 314,760 321,180 321,180 704,000 704,000 760,281 1,129,050 242,769 9,010 195,000 105,000 863,413 740,754 354,000 1,634,977 $ 26,386,21 2 $ 28,821,275 S 29,329,717, $ 35,872,965 36 CITY of ET LAKE ELSiN4RE �'�- ANNUAL OSGL YE R 2PERATING 015 Anion Sports (oprld of the World Police Services $11,213,394 EXPENDITURE BY DEPARTMENT GENERAL FUND FISCAL YEAR 2014-15 PROJECTED EXPENDITURES $37,675,788 (Excluding Operating Tranfers Out) Coin munity *Fire Services Development $7,242,235 $3,093,837 Public Works $7,087,195 Community Seryices N $1,506,241 `--Animal Servi .. $835,427 Administrative City Council Non -Departmental Services $2.340,817. $275,174 $2,851,000 City Manager $466,059 City Attorney * Subject to change should the City of Canyon 1.,ake close Fire Station #60. 37 cInr of LAKE ELSINORE -� 'theWa�lr� ANNUAL OPERATING BUDGET FISCAL YFAR 2014-15 EXPENDITURE SUMMARY BY CATEGORY 38 Materials Personnel Contract and Capital Department Services Services Supplies Outlay Total City Council $ 85,061 $ 182,763 $ 7,350 $ $ 275,174 City Attorney - 325,000 - - 325,000 City Clerk 325,159 111,250 3,000 4,39,409 City Manager 439,284 I7,275 9,500 466,059 Administrative Services: Finance 874,960 111,015 7,000 - 992,975 Risk Management - 439,141 - - 439,141 Human Resources 198,942 57,645 5,620 262,207 Information Systems 230,858 256,873 47,533 111,230 646,494 Community Development: Planting Commission 9,807 150 1,500 - 11,457 Planning & Zoning 897,515 469,520 4,400 1,371,435 Economic Development 127,179 133,470 260,649 Building& Safety 648,207 139,820 5,800 793,827 Fire Inspection Prograin 234,340 1,000 235,340 Code Enforcement 386,179 22,200 12,750 421,129 Public Safety: Police Services 78,047 11,111,347 24,000 11,213,394 Fire Services - 7,225,735 11,000 5,500 7,242,235 Animal Services 835,427 - - 835,427 Public Works: Emergency Services 7,028 81800 10,500 26,328 Weed Abatement 369,478 20,700 7,000 397,178 Graffiti 160489 2,750 14,150 197AB9 Enviornmental Services - 27,840 3,800 - 31,640 Engineering 1,015,086 1,019,050 8,200 - 2,042,338 Administration 727,487 49,500 12,700 - 789,687 Park Maintenance 427,024 831,550 37,880 - 1,296,454 Facility Maintenance 87,072 214,100 19,000 - 320,172 Lake Administration 285,384 213,232 44,550 - 543,166 Lake Aeration 91,634 153,500 3,000 16,700 264,834 Boat Launch 23,720 3,300 - 27,020 Reclaimed Water Fill Lake - 650,000 650,000 Vehicles & Equipment Maintenance 200,419 219,970 80,500 500,889 Community Services Recreation 594,507 96,300 2,000 692,807 Community Center 385,484 199,830 19,500 604,814 Senior Center 133,752 71,168 3,700 208,620 Non -Departmental 654,450 2,104,050 _ 1,500 2,851,000 Total $ 9,460,594 _$'1_7,669,031 $412,733 $133,43{) $ 37,675,788 38 i� CITY OF LAKE ELSINaIz� �� ANNUALOPl:RATING BUDGE FISCAL YEAR 2014-15 Action Sports (apitol of the Wortd EXPENDITURE SUMMARY BY DEPARTMENT GENERAL FUND CITY COUNCIL Division: City Council Personnel Services Contract Services Materials and Supplies Total CITY ATTORNEY Contract Services CITY CLERK Personnel Services Contract Services Materials and Supplies Total CITY MANAGER Personnel Services Contract Services Materials and Supplies ADMINISTRATIVE SERVICES Division: Finance FY11-12 FY12-13 FY13-14 FY 14-15 ACTUALS ACTUALS BUDGETED ADOPTED $ 78,521 141,602 1,339 $ 221,462 $ 71,310 185,265 1,201 $ 257,776 $ 67,160 189,937 2,150 $ 259,247 $ 85,061 182,763 7,350 $ 275,174 FY11-12 FY12-13 FY13-14 FY 14-15 ACTUALS ACTUALS BUDGETED ADOPTED $ 353,420 $ 366,912 `n 325,000 $ 325,000 $ 353,420 $ 366,912 $ 325,000 $ 325,000 FY11-12 ACTUALS $ 208,699 13,309 1,076 $ 223,084 FY11-12 ACTUALS $ 704,142 29,001 1,457 $ 734,600 FY12-13 ACTUALS $ 223,853 63,453 3,203 $ 290,509 FY12-13 ACTUALS $ 345,421 64,369 10,279 $ 420,069 FY11-12 FY12-13 ACTUALS ACTUALS Personnel Services $ 670,715 $ 648,230 Contract Services 149,545 191,397 Materials and Supplies 5,453 _ 6,415 Total $ 8251713 $ 846,042 39 FY13-14 BUDGETED $ 296,511 64,320 4,350 $ 365,181 FY13-14 BUDGETED $ 448,157 16,795 10,000 $ 474,952 FY13-14 BUDGETED $ 631.,271 242,800 7,150_ $ 881,221 FY 14-15 ADOPTED $ 325,159 111,250 3,000 $ 439,409 FY 14-15 ADOPTED $ 439,284 17,275 9,500 $ 466 O59 FY 14-15 ADOPTED $ 874,960 111,015 7,000 $ 992,975 sem. CITY OF LAKE ELSINORE �'"� ANNUAL OPERATING BUDGET FISCAL YEAR 2014-15 Action Spans (apitol of the Wodd EXPENDITURE SUMMARY BY DEPARTMENT GENERAL FUND (cont.) Division: Risk Management Contract Services Division: human Resources Personnel Services Contract Services Materials and Supplies Total Division: Information Technology Personnel Services Contract Services Materials and Supplies Capital Outlay Total COMMUNITY DEVELOPMENT Division: Planning Commission Personnel Services Contract Services Materials and Supplies Total Division: Planning & Zoning Personnel Services Contract Services Materials and Supplies Total FY11-12 ACTUALS $ 691,561. $ 691,564 FY11-12 ACTUALS $ 287,007 5,651 770 $ 293,428 FY11-12 ACTUALS $ 383,818 204,346 47,312 FY12-13 ACTUALS $ 608,789 $ 608,789 FY12-13 ACTUALS $ 377,892 16,489 1,902 $ 396,283 FY12-13 ACTUALS $ 218,008 258,422 52,916 $ 635,476 $ 529,346 FY11-12 ACTUALS $ 9,523 736 467 $ 10,726 FY11-12 ACTUALS $ 456,071 233,547 2,67;3 $ 692,291 40 FY12-13 ACTUALS $ 7,434 4,797 1,54-5 $ 13,776 FY12-13 ACTUALS $ 495,302 267,835 2,377 $ 765,514 FY13-14 BUDGETED $ 462,790 $ 462,790 FY13-14 BUDGETED $ 256,370 17,247 5,1.00 $ 278,717 FY13-14 BUDGETED $ 176,520 350,740 84,750 10,000 $ 622,010 FY13-14 BUDGETED $ 9,635 150 800 $ 10,585 FY13-14 BUDGETED $ 639,750 289,737 3,376 $ 932,863 FY 14-15 ADOPTED $ 439,141 $ 439,141 FY 14-15 ADOPTED $ 198,942 57,645 5,620 $ 262,207 FY 14-15 ADOPTED $ "230,858 256,873 47,53:3 111,230 $ 646,494 FY 14-15 ADOPTED $ 9,807 150 1,500 $ 11,457 FY 14-15 ADOPTED $ 897,515 469,520 4,400 -$ 1,371,435 CITY OI, - LAKY EI,SI N4RE �'"� ANNUAL OSGF YEAR 2o�is Arnnn Spans fiapital of the WorfQ EXPENDITURE SUMMARY BY DEPARTMENT GENERAL FUND (cont.) Division: Economic Development Personnel Services Contract Services Materials and Supplies Total Division: Building&Safety Personnel Services Contract Services Materials and Supplies Total Division: Fire Inspection Contract Services Materials and Supplies Total Division: Code Enforcement Personnel Services Contract Services Materials and Supplies Total PUBLIC SAFETY Division: Police Services Personnel Services Contract Services Materials and Supplies Capital Outlay Total FY11-12 ACTUALS 16,057 94 FY11-12 ACTUALS $ 424,151 77,514 4,684 $ 506,550 FY11-12 ACTUALS 77,4.39 4,884 �$ 82,323 FY11-12 ACTUALS $ 203,600 64,428 9,162 $ 277,190 FV11-12 ACTUALS 7,492,376 562 $ 7,492,938 41 FY12-13 ACTUALS 133,911 53,511 241 $ 187,664 FY12-13 ACTUALS $ 383,875 95,704 9,359 $ 488,938 FY12-13 ACTUALS $ 95,704 9,359 $ 105,063 FY12-13 ACTUALS $ 146,"214 14,849 15,068 $ 176,131 FY12-13 ACTUALS 7,546,469 1,835 $ 7,548,304 FY13-14 BUDGETED $ 121,775 64,770 11,000 $ 197,545 FY13-14 BUDGETED $ 523,944 420,935 17,700 $ 962,579 FY13-14 BUDGETED $ 420,270 17,700 $ 437,970 FY 13-14 BUDGETED $ 153,996 28,100 12,750 $ 194,846 FY13-14 BUDGETED 8,291,850 13,500 16,500 $ 8,321,850 FY 14-15 ADOPTED $ 127,179 133,470 $ 260,649 FY 14-15 ADOPTED $ 648,207 139,820 s,800 $ 793,827 FY 14-1S ADOPTED $ 234,340 1,000 $ 235,340 FY 14-15 ADOPTED $ 386,179 22,200 12,750 $ 421,129 FY 14-15 ADOPTED $ 78,047 11,111,347 24,000 $ 11,213,394 CITY OF LAKE ELSINORE Action Sports Capital of the Wordd ANNUAL OPERATING BUDGET FISCAL YEAR 2014-15 Division: Fire Services Contract Services Materials and Supplies Capital outlay Total EXPENDITURE SUMMARY BY DEPARTMENT GENERAL FUND (cont.) FY11-12 FY12-13 FY13-14 ACTUALS ACTUALS BUDGETED $ 3,796,393 11,940 5,395 $ 3,8131728 $ 3,922,283 13,625 $ 9,2-62,144 26,700 $ 3,935,908 $ 5,290 844 FY 14-15 ADOPTED $ 7,225,735 11,000 5,500 $ 7,242,235 42 FY11-12 FY12-13 FY13-14 FY 14-15 Division: Animal Services ACTUALS ACTUALS BUDGETED ADOPTED Contract Services $ 378,274 $ 393,059 $ 439,220 $ 515,988 Other 92,102 299,404 319,439 Total $ 378,274 $ 485,161 $ 738,624 $ 835,427 PUBLIC SERVICES FY11-12 FY12-13 FYI 3-14 FY 14-15 Division: Emergency Services ACTUALS ACTUALS BUDGETED ADOPTED Personnel Services $ - $ 6,313 $ 10,311 $ 7,028 Contract Services 383 1,342 12,165 81800 Materials and Supplies 3,142 85,120 40,524 10,500 Capital Outlay - 7,425 - - Transfers 7,738 402 - - Total $ 11,263 $ 100,602 $ 63,000 $ 26,328 FY11-12 FY12-13 FY13-14 FY 14-15 Division: Weed Abatement ACTUALS ACTUALS BUDGETED ADOPTED Personnel Services $ 370,271 $ 250,277 $ 345,768 $ 369,478 Contract Services 18,903 30,096 30,325 20,700 Materials and Supplies 7,970 12,227 4,575 7,000 Capital Outlay - 1,678 - - Total $ 397,144 $ 294,278 $ 380,668 $ 397,178 FY11-12 FY12-13 FY13-14 FY 14-15 Division: Graffiti ACTUALS ACTUALS BUDGETED ADOPTED Personnel Services $ 80,539 $ 163,719 $ 158,899 $ 180,589 Contract Services 1,017 B96 910 2,750 Materials and Supplies 10,5, 43 6,691 9,750 14,150 Total $ 92,099 $ 1711306 $ 169,559 $ 197,489 42 i/0-0-4� LAKE OF E ELSINORE ANNUAL OPERATING BUDGET I.AIC FISCAL YEAR 201415 rnon Sports (aprlal of the world EXPENDITURE SUMMARY BY DEPARTMENT GENERAL FUND (cont.) Uivilion: Fnvironmenta1 Services Personnel Services Contract Services Materials and Supplies Total Division: Engineering Personnel Services Contract Services Materiels and Supplies Total Division: Administration Personnel Services Contract Services Materials and Supplies Capital Outlay Trial Division: Park Maintenance Personnel Services Contract Services Materials and Supplies Capital Outlay Total Division: facility Maintenance FV11-12 ACTUALS h 376 27,230 3,6137_ $ 31,293 FY11-12 ACTUALS -3(12,(166 328,545 3,010 $ 694,221 FY11-12 ACTUALS $ 122,206 10,981 2,444 FY11-12 ACTUALS 349,068 799,998 43,680 $ 16192,746 FY11-12 ACTUALS FY12-13 ACTUALS 83 17,829 5,083 $ 22995 FY12-13 ACTUALS $ 376,792 422,93:3 2,5 39 $ 8027.64 FY12-13 ACTUALS 200,77"2 30,101 13,499 1,049 $ 245421 FY12-13 ACTUALS $ 397.433 B86.841 54,024 1,678 1,331,976 FY12-13 ACTUALS PersonnelSetvices $ 63,090 $ 66,543 Contract Services 109,854 207,000 Materials and Supplies 9,()()13 121,223 Total $ 281,952 $ 291,766 43 FY13-14 BUDGETED $ 275 27,160 3,1300 $ 31,235 FY13-14 BUDGETED 633,575 4,000 S 1020,755 FY13-14 BUDGETED $ 199,632 36,200 3,500 239,332 FY13-14 BUDGETED 385,281 789,456 37,600 FY 14-15 ADOPTED 27,840 :3 E300 $ 31,640 FY 14-15 ADOPTED $ 1,015,0138 1,019,050 13,'200 $ 2,042,338 FY 14-15 ADOPTED $ 727.40 49,500 12,700 S 789,687 FY 14-15 ADOPTED S 427,024 8:31,550 37,880 $�1,212,337 $ 1,296.454 FY13-14 BUDGETED $ 05,116 '111,315 $ 315,431 FY 14-15 ADOPTED $ 07,072 214,100 19,()()0 320,172 A�� CIN OF LAKE ELSINORE � Aaron Sports (appal of the Woad ANNUAL OPERATING BUDGET FISCAL YEAR 2014-15 EXPENDITURE SUMMARY BY DEPARTMENT GENERAL FUND (cont.) FY11-12 Division: Lake Administration ACTUALS Personnel Services Contract Services Materials and Supplies Capital Outlay Total Division: Lake Aeration Personnel Services Contract Services Materials and Supplies Capital Outlay Total 539,778 238,034 48,819 21,381 $ 848,012 FY11-12 ACTUALS $ 82,638 101,034 299 16,667 $ 2100,():3-4 FY12-13 FY13-14 FY 14-15 ACTUALS BUDGETED ADOPTED $ 561,766 $ 565,212 $ 285,384 238,7S4 200,340 213,232 42,1123 44,550 44,550 1,1',70 - - $ 845,021 $ 810,102 $ 543,166 FY12-13 FY13-14 ACTUALS BUDGETED $ 84,04.3 $ 64,103 91,177 15;1,5()0 - 3,000 - 16,700 $ 175,220 $ Z57,303 FY 14-15 ADOPTED $ 91,634 153,50() 3,000 11,700 $ 264,634 44 FV11-12 FY12-13 FY13-14 FY 14-15 Division: Boat launch ACTUAI.S ACTUALS BUDGETED ADOPTED Contract Services $ 12,154 $ 12,672 $ 23,720 $ 23,720 Materials and Supplies 213 3,228 3,300 3,:100 Capital O utlay 14,74.0 - - - Total $ 26,922 $ 15,900 $ 27,020 $ 27,020 Division: Reclaimed Water Fill FY11-12 FY12-13 FY13-14 FY 14-15 Lake ACTUALS ACTUALS BUDGETED ADOPTED Contract Services $ 512,So() $ 650,000 $ 650,000 $ 650,000 Tntal $ 512,500 $ 650,000 $ 650,000 $ 650,000 Division: Vehicle& Equipment FY11-12 FY12-13 FY13-14 FY 14-15 Maintenance ACTUALS ACTUALS BUDGETED ADOPTED Personnel Services $ R1,388 $ 46,152 $ 49,765 $ 200,419 Contract Services 162,8136 213,855 212,345 219,970 Materials and Supplies 7 U15;1 78,774 711,000 130,500 Capital outlay - 1,678 15,()00 - Total $ 316,127 S 340,4,9 $ :1.55,110 500,889 44 i/� CITY or ET LAKE ELSI NO -�--mo ANNUAL FISCAL YEAR 20114-1 S Arnow Sports (apical of the Woad EXPENDITURE SUMMARY BY DEPARTMENT GENERAL FUND (coni!:,) COMMUNITY SERVICES Division: Recreation Personnel Services Contract Services Materials anti Supplies Total Division: Community Center Personnel Services Contract Services Materials and Supplies Capital Outlay Total Division: Senior Center Personnel Services Contract Services Materials and Supplies Capital Outlay Total NON -DEPARTMENTAL Personnel Services Contract Services Materials and Supplies Other Transfers Total General li and Total FY11-12 ACTUALS $ 126,888 28,382 1,797 $ 157,067 FY11-12 ACTUALS $ 306,087 154,749 19,545 $ 480,381 FY11-12 ACTUALS $ 130,997 45,489 2,912 $ 179,398 FY11-12 ACTUALS $ 449,159 1,371,766 409,066 6:1,000 $ 2,292,991 FY12-13 ACTUALS $ 156,323 58,981 1,920 $ 217,230 FY12-13 ACTUALS $ 301,269 180,846 20,716 5.906 $ 508,'137 „ FY12-13 ACTUALS $ 130,536 65,413 4,343 6,635_ $ 206,927 FY12-13 ACTUALS $ 679,398 1,245,845 1,196 428,880 FY13-14 BUDGETED $ 262,148 76,500 2,000 $ 340,648 FY13-14 BUDGETED $ "252,603 188,590 18,500 $ 459,693 FY13-14 BUDGETED $ 128,832 71,168 3,700 FY 14-15 ADOPTED $ 594,507 96,300 2,000 $ 692,807 FY 14-15 ADOPTED $ 385,484 199,830 19,500 $ 604,814 FY 14-15 ADOPTED $ 133,752 71,168 3,700 $ 203,700 $ 208,620 FY13-14 BUDGETED $ 654,450 1,170,000 2,500 760,281 FY 14-15 ADOPTED $ 654,450 1,065,000 2,500 1,129,050 $ 2,355,319 $ 2,587,231 $ 2,851,000 $ 25,099,299 $ 26,005,606 $ 29,879,948 $ 37,675,788 45 CITY OF LAKE ELSE NORE '�' '� ANNUAL OPERATING BUDGET FISCAL YEAR 2014-15 Action Sports tnprtta! of the SUMMARY OF AUTHORIZED POSITIONS Department FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 City Council 5.00 5,00 5.00 5.00 City Treasurer 1,00 1,00 1.00 1,00 City Clerk 2,00 3.00 3,00 3.00 City Manager 3.00 3.00 3.00 3.00 Administrative Services: Hinanace 6.00 7.00 5.00 7.00 Human Resources 3.00 4.00 3.00 3.00 Information Technology 3,00 4.00 4.00 2.00 Community Deve ent; Planning Commission 5.00 5.00 5,00 5.00 Planning &'Zoning 4.00 5.00 5,00 7.00 Economic Development 0.00 1.00 1.00 1.00 Building & Safety 4.00 5.00 8.00 7.00 Code Enforcement 3.00 4.00 4.00 4.00 Police 1.00 1,00 1.00 1.00 Public Works: Weed Abatement 4.00 4.00 5.00 5.00 Graffiti 1.00 2.00 2.00 2.00 Engineering 5.00 7.00 7,00 8.00 Public Works Administration 7.00 5.00 10.00 10.00 Park Maintenance 4.00 6.00 5.00 5.00 Facility Maintenance 1.00 1.00 1.00 1.00 Lake Administration 4.00 4.00 4.00 2.00 Lake Desertification System 1.00 1.00 1.00 1.00 Vehicle & Equipment Maintenance 1.00 2.00 2,00 2.00 Community Services Recreation 1.00 2.00 3.00 6.00 Community Center 20.00 15.00 15.00 18.00 Senior Center 2,00 2.00 2.00 1.00 Total Authorized Positions 91.00 105.00 108.00 111,00 46 _ "�/ `\ CITY OF PERATING BUDGET LAKE E L S I N ORE ""� ANNUAL OSCA L YEAR 2014-15 Anton Spoors fapitalofthe Wodd CORE STAFFING ALLOCATION PLAN BY DEPARTMENT AUTHORIZED PROPOSED FY CITY CQ -I, NCI FY 2013-14 CHANGES 2014-15 Council Member 5.00 0.00 5.00 1.00 1,00 1.00 1.00 3.00 1.00 1.00 1.00 3.00 CITY TREASURER City 'Treasurer CITY CLERK City Clerk Deputy City Clerk Office Specialist II Total City Manager Fxecutive Assistant Management Analyst Total ADMINISTRATIVE SERVICES FINANCE Director of Administrative Services Finance Manager Finance Administrator Fiscal Officer Budget Officer Graphics Technician Accountant I Account Specialist I1 Account Specialist I (Cashier) - PT Total HUMAN RESOURCES Human Resources Administrator Human Resources/Risk Management Analyst Human Resources Specialist I-luntan Resources Assistant Human Resources Technician Total 47 1.00 0.00 1.00 0.00 1.00 1.00 1.00 2.00 1.00 8.00 1.00 0.00 0,00 1.00 1.00 3.00 0.00 0.00 0.00 0.00 0.00 1.00 1.00 1.00 1.00 3.00 0.00 1.00 0.00 1.00 0.00 1.00 0.00 3.00 0.00 1.00 0.00 1.00 (1.00) 0.00 (1.00) 0.00 1.0a 11,00 0.00 1.00 1.00 (1.00) 1.00 0.00 1.00 1.00 1.00 1.00 0.00 1.00 0.00 2.00 0.00 7.00 1.00 1.00 1.00 0.00 0.00 3.00 /�\ CITY OF LAKE ELSINORE ANNUAL OPERATING BUDGET FISCAL YEAR 2014-15 Anton Sporn (rpt 'AP world CORE STAFFING ALLOCATION PLAN BY DEPARTMENT (cont.) AUTHORIZED PROPOSED FY ADMINISTRATIVE SERVICES FY 2013-14 CHANGK.S 2014-15 1.00 0,00 1.00 0.00 2.00 5.00 INFOItMA`I'ION 'TECHNOLOGY infnrination Technology Administrator IM0 0.00 Information Technician 1 - PT 1.00 (1.00) Infonnation Technology Database Analyst 1.00 0,00 GIS Specialist/Disaster 1.00 (1,00) Total COMMUNITY DEVELOPMENT 4.00 (2.00) PLANNING COMMISSION Planning Commissioner - PT 5.00 0.00 PLANNING &'ZONING Community Development Director 1,00 0,00 PIanning Manager 0.00 1.00 Principal Planner 1.00 (1.00) Senior Planner 0.00 1.00 Associate Planner 2.00 0.00 Coiwnunity Development Technician 0.00 1.00 Office Specialist 111 1.00 0.00 'Total 5,00 2.00 ECONOMIC DEVELOPMENT GIS Analyst 1,011 0,00 BUILDING & SAFETY Building & Safety Manger 1.00 0.00 Building Inspector 2.00 0.00 Building Inspector - PT 1.00 0,00 Community Development Technician If 1.00 0.00 C01111I1LIIlity Development Technician 2.00 (1.00) Office Specialist 1 1.00 0.00 Total 13.00 (1.()0) CODE ENFORCVMENT Code Enforcement Supervisor 1.00 0,00 Code Enforcement Officer I1 0.00 2.00 Code Enforcement Officer 1 2.00 (2.00) Code F'.nforcemetlt Offirer I - PT 1.00 (1.00) CmI11111111ity Developtm('nt Technlclan 0.00 1.00 Total 4.00 0.00 48 1.00 1.00 0.00 1.00 Z'00 1,00 1.00 7.00 1.00 1.00 2.00 1.00 1.00 1.00 1.00 7.00 1.00 2.00 0.00 0.00 1.00 4.00 14'�� CITY OF ANNUAL Q�Ro�isLAKE ELSINORE cY z Action Sports (apital of the World CORE STAFFING ALLOCATION PLAN BY DEPARTMENT (cont.) AUTHORIZED PROPOSED FY POLICE SERVICES FY 2013-14 CHANGES 2014-15 Account Specialist 11 PUBLIC SERVICES WEED ABATEMENT Senior Lead Worker Equipment Operator Maintenance Worker 11 Maintenance Worker I Total GRAFFITI MAINTENANCE Graffiti 'Technician Graffiti Technician Total ENGINEERING Director of Public Works/City Engineer Director of Public Works City Engineer Principal Engineer Engineer Inspector Senior Engineer Technician Management Analyst Administrative Assistant Office Specialist I Total PUBLIC WORKS ADMINISTRATION Public Works Superintendent Senior Streets Operation Lead Worker Equipment Operator Maintenance Worker 11 Maintenance Worker I Maintenance Worker 1 - PT Office Specialist III Total 49 1.00 0.00 1.00 1.00 1.00 1.00 2.00 5,00 0.00 1.00 0.00 1.00 0.00 1.00 0.00 2.00 0.00 5.00 1.00 0.00 1.00 1.00 0.00 1.00 2.00 0.00 2.00 1.00 (1.00) 0.00 0.00 1.00 1.00 0.00 1.00 1.00 1.00 (1.00) 0.00 1.00 0.00 1.00 3.00 0.00 3.00 0.00 1.00 1.00 0.00 1.00 1.00 1.00 (1.00) 0.00 7.00 1.00 8.00 1.00 0.00 1.00 1.00 0.00 1.00 1.00 0.00 1.00 2.00 0.00 2.00 3.00 0.00 3.00 1.00 0.00 1.00 1.00 0.00 1.00 10.00 0.00 10.00 CITY OF LAKE ELSWORE LAKE ELSiNORE ANNUAL OPERATING BUDGET - FISCAL YEAR 2014-15 A (tion Shorts Cop941 a the w0 de, CORE STAFFING ALLOCATION PLAN BY DEPARTMENT (cont.) AUTHORIZED PROPOSED FY PUBLICSERVICES FY2013-14 CHANGES 2014-15 PARKS MAINTENANCE Lead Worker 1.00 0.00 1.00 Park Specialist 1.00 0.00 1.00 Maintenance Worker I1 1.00 0.00 1.00 Maintenance Worker I 2.00 0.00 2.00 Total 5.00 0.00 5.00 FACILITY MAINTENANCE Maintenance Worker 1 1.00 0.00 1.00 LAKE ADMINISTRATION Director of Lake, Park & Recreation 1.00 (1.00) 0.00 Supervisor 1.00 0.00 1.00 Lead Worker 1.00 0.00 1.00 Office Specialist 111 1.00 (1.00) 0.00 Maintenance Worker 11 0.00 0.00 0.00 Total 4.00 (2.00) 2.00 LAKE AERATION Maintenance Worker 11 1.00 0.00 1.00 VEHICLE & EQUIPMENT MAINTENANCE Chief Mechanic L00 0.00 1.00 Mechanic 1.00 0.00 1.00 Total COMMUNITY SERVICES 2.00 0.00 2.00 RECREATION Directorof Community Services 0.00 1.00 1.00 Recreation Manager 1.00 0.00 1.00 Project Analyst - PT 0.00 1.00 1.00 Special Events Coordinator 1.00 0.00 1.00 Volunteer Coordinator - PT 1.00 0.00 1.00 Office Specialist 11 0.00 1.00 1.00 Total 3.00 3.00 6.00 50 CITY OF LAKE ELSINORE "�"� ANNUAL OPERATING ISCAL YEA 20114--, ET F 15 mon Sports (apital of the Worid CORE STAFFING ALLOCATION PLAN BY DEPARTMENT (cont.) COMM UN ITYSERVICES COMMUNITY CENTER Supervisor- Recreation Recreation Aide - P'f Recreation Specialist - P'1' Recreation Leader - PT Water Safety Instructor - PT Total SENIOR CENTER Community Services Coordinator Bus Driver - PT Recreation Leader - PT Office Specialist I - PT Total General Fund Total 51 AUTHORIZED PROPOSED FY FY 2013-14 (AIANCES 2014-15 1.00 0.00 1.00 3.00 3.00 6.00 1.00 1.00 2.00 4.00 (2.00) MO 6.00 0.00 6.00 15.00 1.00 17.00 1.00 0.00 0.00 1.00 0.00 1.00 1.00 1.00 2.00 1.00 108.00 3.00 1.00 1.00 1.00 0.00 3.00 111.00 TM ,rig C11-y Or tNG BUDGET LADE ELSINORE —r—�" ANNUALOSCA YEAR 2014-15 Action Sports (aptalof the World GENERAL FUND OVERVIEW BY DEPARTMENT The following section includes an expenditure summary with narrative account of the General Fund Operating Budget. The City functions have been categorized by department and operating program, and are presented in the following order: nRPART TENT CITY COUNCIL............................................................................................................55 DEPARTMENTCITY TREASURER.....................................................................................................61 DEPARTMENTCITY ATTORNEY.......................................................................................................63 DEPARTMENTCITY CLERK................................................................................................................66 DEPARTMENTCITY MANAGER.........................................................................................................69 DEPARTMENT ADMINISTRATIVE SERVICES................................................................................73 PROGRAMFINANCE................................................................................................................76 PROGRAMRISK MANAGEMENT.........................................................................................79 PROGRAMHUMAN RESOURCES.........................................................................................80 PROGRAM INFORMATION TECHNOLOGY.......................................................................82 DEPARTMENT COMMUNITY DEVELOPMENT..............................................................................84 PROGRAM PLANNING COMMISSION.................................................................................87 PROGRAM PLANNING AND ZONING..................................................................................88 PROGRAM ECONOMIC DEVELOPMENT............................................................................90 PROGRAMBUILDING AND SAFETY...................................................................................92 PROGRAMFIRE INSPECTION..............................................................................................94 PROGRAMCODE ENFORCEMENT.......................................................................................95 DEPARTMENTPOLICE SERVICES.....................................................................................................97 PROGRAMADMINISTRATION.............................................................................................99 PROGRAMPATROL..............................................................................................................101 PROGRAMINVESTIGATIONS............................................................................................103 DEPARTMENTFIRE SERVICES.......................................................................................................104 DEPARTMENTANIMAL SERVICES................................................................................................107 DEPARTMENTPUBLIC WORKS...............................................................I......................................109 PROGRAMENGINEERING..................................................................................................116 PROGRAMADMINISTRATION..........................................................................................119 PROGRAMMAINTENANCE................................................................................................1.21 53 ,��� �\ CITY OF LAKE AKE ELSINORE --�� ANNUAL OPERATING BUDGET FISCAL YEAR 2014-15 Acgon Sports Cavalofthe World GENERAL FUND OVERVIEW BY DEPARTMENT (cont.) DEPARTMENT COMMUNITY SERVICES.......................................................................................125 PROGRAMRECREATION....................................................................................................128 PROGRAM COMMUNITY CENTER...................................................................................129 PROGRAM SENIOR CENTER..............................................................................................130 DEPARTMENT NON-DEPARTMENTAL........................................................................................131 54 �/'`R CITY OF ET LAKE ELSINORE �-�—�� ANNUAL OSGG YEAR 20TING 415 Arnon Sports [apgal of theWo#d CITY COUNCIL MISSION: To provide an overall quality of life in the City of Lake Elsinore by enhancing our security, recreation, and neighborhoods, delivering quality public services, preserving and enhancing the City's economic prosperity, embracing the diversity of our citizens, and making Lake Elsinore a desirable place to raise a family. The City Council oversees two additional programs, Public Safety Advisory Committee and Citizen Corp. Mayor Mayor Pro Tem Natasha Johnson 11 I 11 Steve Manos Councilmember Daryl Hickman Councilmember Robert E. Magee .S.7 Councilmember Brian Tisdale CITY OF LAKE ELSINORE _� ANNUAL OPERATING BUDGET I ISCAL YEAR 2014-15 Acttor�Spatsfn�r;,; rFheWor�d Division: City Council Expenditure Summary Personnel Services Contract Services Materials and Supplies Personnel Allocation Council Memiier Department Total CITY COUNCIL Funding Source. General Fund FY11-12 FYi2-13 FY13-14 FY 14-15 ACTUALS ACTUALS BUDGETED ADOPTED $ 7B,521 $ 71,310 $ 67,160 $ 85,061 141,602 185,265 189,937 182,763 1,339 1,201 2,150 7,350 _ $221,462 S 257,776 $ 259,247 $ 275,174 AUTHORIZED ADOPTED FY FY2013-14 CHANCES 2014.15 5.00 0.00 5.00 5.00 0.00 5.000 56 i/� CITY Or ET LAKE E�,SINa� ANNUAL�SGLYf RPERATING?Ol�4J]5 Anion Spam (opt o! of the World CITY COUNCIL Division: CITY COUNCIL MISSION: rhe City Council is elected by the voters of Lake Elsinore to establish and adopt overall policies, legislative and otherwise, to give direction to the City Manager to ensure effective and efficient operation of the City and to identify the types and levels of programs and services to be provided to its residents. The Mayor and City Council serve to provide an overall quality of life in the City of Lake Elsinore by enhancing security, recreation, and neighborhoods, delivering quality public services, preserving and enhancing the City's economic prosperity, and embracing the diversity of the citizens. ACCOMPLISHMENTS FISCAL YEAR 2013-14: * Officially opened the City's fourth fire station, Station #97 in Rosetta Canyon, including the purchase of the City's first Quint ladder truck. * Supported policy efforts to move forward with much needed intergovernmental collaboration and improvements to Railroad Canyon/Diamond Drive Interchange including the approval of an additional auxiliary lane on the southbound off -ramp slated to begin construction in Octo- ber 2014. * Reinitiated business recognition efforts including monthly new business announcements and Business of the Quarter. * Secured participation in the Riverside County Economic Development Agency's HOME Consortium to offer the First Time Homebuyer Program to potential homeowners beginning in FY 2015-16. * Launched the City Home Improvement Program (CHIP) providing low income homeowners with up to $5,000 in grants for exterior beautification projects. * Provided more than $43,000 in community support funding to eight local community groups and $57,750 in CDBG funding to five local nonprofits for FY 2014-15. * Provided financial support to the local Chamber of Commerce for economic development and visitor's bureau activities. GOALS FISCAL YEAR 2014-15: Maintain regular, ongoing participation in regional, statewide and national intergovernmental committees such as the League of California Cities, Western Regional Council of Governments, and Riverside Transit Agency. * Maintain and participate in ongoing communication and regional efforts to address local homeless issues to ensure mutually beneficial options for the community, the homeless, and the region. Expand business recognition and collaboration efforts including new business announce- ments, business of the quarter and/or business retention visits. 57 CITY OF LAKE ELSINORE ��� ANNUAL OPERATING BUDGET FISCAL YEAR 2014-15 A(lion 5pom Caprga/ of the World CITY COUNCIL Division: CITY COUNCIL GOALS FISCAL YEAR 2014-15 (cont.): * Support policy decisions that improve traffic congestion including plans for the Railroad Can- yon/Diamond Drive interchange and Highway 74/Gunnerson Avenue improvements. * Support City efforts to expand special needs activities and opportunities within the City such as additions to community parks or conditions on future developments. * Restore the Veteran's Memorial Committee to complete a redesign and installation of a new memorial. * Protect the City's financial strength with fiscal policies, five-year projections, and a balanced budget by June 2015. * Review and prioritize the City's Capital Improvement Projects including the establishment of realistic timelines and/or financial constraints. * Provide financial assistance to nonprofit agencies for community programs and groups through the Community Services funding program and Community Development Black Grants. * Provide clear direction and support for responsible and positive economic development and tourism within the City including evaluating and assigning financial resources to key groups including the Chamber of Commerce/Visitors Bureau. * Implement a Regional Coordinated Marketing Program and review other proposed fee, ser- vice or ordinance changes to reduce pet overpopulation and costs, while exploring future pos- sibilities of no -kill community. * Assess City-wide revenue resources including conducting fee studies and reviewing applica- ble franchise agreement fees. * Expand the City Home Improvement Program (CHIP) to provide more funding per grant to have a greater impact on neighborhood beautification efforts. PERFORMANCE MEASURES Provide ongoing financial assistance to a variety of local community groups. Number of community organizations supported through General Fund. Provide financial assiZince to local nonprofit groups through the Community Development Block Grant Public Service Program, Percent of citizen concerns or questions responded to within three business days. Number of outside organization meetings attended. Percent of new businesses announced at City Council meetings. Number of businesses recognized through Business of the Quarter Program. 58 FY 2012.13 FY 2012.13 FY 2013-14 FY 2014-15 Target Actuals Targetw Target NA NA $ 43,000 S 43,000 NA NA 8 8 NA NA NA $ 57,750 75% 95% 750/o 75% NA NA NA 25 NA NA 100% 100% NA NA 4 4 CITY OF ET LAKE ELS! NnRE ~�—'�ANNUAL OSG YEA 20RATING 1415 Mon Sports (apgal of the Wog d CITY COUNCIL Division: PUBLIC SAFETY ADVISORY COMMITTEE (PSAC) MISSION: Public Safety Advisory Commission (PSAC) is made up of five community members or business owners appointed by the City Council. The Commission serves as a conduit of information for City residents and businesses to express their concerns regarding traffic and pedestrian safety, lake safety, code enforcement, animal control, and emergency services. The Commission also investigates, reviews and analyzes traffic and pedestrian safety, lake safety, code enforcement, an- imal control, and emergency services issues. PSAC assists in developing traffic, pedestrian and lake safety programs that will help reduce and/or prevent accidents, injuries and deaths on the lake and roadways within the City. Maintain ongoing dialogue with various community organiza- tions. Review and suggest disaster planning, preparedness and crisis management programs and resources for further consideration by the City Council and/or staff. ACCOMPLISHMENTS FISCAL YEAR 2013-14.- Redefined 013-14: Redefined the PSAC roles and responsibilities including adoption of changes to the Lake Elsinore Municipal Code. * Restored the Commission with four new Commissioners in coordination and direction with the City Council. * Formally established the date and time of the PSAC meetings. GOALS FISCAL YEAR 2014-15: * Review and update ordinances, policies and procedures related to public safety such as nuisances, lake safety and/or lighting. * Review school circulation and transportation improvement suggestions for consideration. * Review neighborhood calming studies and best practices to prevent high speeds and reckless driving in neighborhoods. * Create public outreach opportunities for education on critical public safety measures in the community including Crime -Free Multi -housing, emergency preparedness, citizens emergency response team and lake safety. PERFORMANCE MEASURES Host monthly PSAC meetings at scheduled date and time. Provide quarterly updates to the City Council of accomplishments. Review and provide recoromendations oil ordinances, policies and procedures. Provide educational moterial and plLLsentatiolls fol- the colunlunity and stakeholders. 59 FY 2012.13 FY 2012-13 FY 2013-14 FY 2014.15 ^ Target Actuals Target Target NA NA NA 12 NA NA 1 4 NA NA NA 4 NA NA NA a CITY OF ~���+ ANNUAL OPERATING BUDGET LAKE ELSI NORE FISCAL YEAR 2014-15 Adlon Sporn (appal of the World CITY COUNCIL Division: CITIZEN CORP MISSION: Volunteer based program to harness the power of every individual through education, training and volunteer service to make the community safer, stronger and better prepared for terrorism, crime, public health issues and disasters of all kinds. Citizen Corp has three sub -committees, which focus on funding, recruitment and training. ACCOMPLISHMENTS FISCAL YEAR 2013-14: * Conducted 4 -CERT and one teen CERT classes. * Completed Emergency Operation Plan. * Planned and facilitated 2013 Shake Out Expo. GOALS FISCAL YEAR 2014-15: * Add 4 more teen CERT classes. * Purchase tablets for the Emergency Services staff. * Add two teen CERT classes and one Spanish CERT class. * Establish a permanent location for a training facility or Emergency Operations Center (EOC). PERFORMANCE MEASURES County operational Area Planning Committee (OAPC) Meetings Participation in County -wide Disaster Exercise SEMSTraining/Nines Special Events/outreach Assistance at Special Events Common" Emergency Preparedness Radio Communications rest CERT Training 60 FY 2012-13 FY 2012-13 FY 2013-14 FY 2014.15 Target Actuals Tar et Target 12 12 36 48 1 1 1 2 12 12 S7 30 NA NA 2/8 3/12 NA NA 24 30 NA NA 12 24 4 4 5 R A/� CITY of ET LAKE ELSI NORE "'� ANNUAL FISC�AALL Yi R 20TING 14-15 41100 Sports (Qpgai of the Woad CITY TREASURER MISSION: The City Treasurer is elected by the voters of Lake Elsinore to monitor and validate the safe collection. investment, custody and disbursement of City funds. The City Treasure serves a four -year terns and works closely with the City Manager and Administrative Services Departments. The City Treasurer is a member of the Mayor's Audit and Budget Committee, 61 CITY OF LAKE ELSINORE ~"—"-� 010 ANNUAL OPERATING BUDGET FISCAL YEAR 2014-15 (HortSry -' 0the World CITY TREASURER Personnel Allocation City Treasurer DepartmentTotal ACOMPLISHMENTS FISCAL YEAR 2013-14: AUTHORIZED PROPOSED FY 2013-14 CHANGES FY 2014-15 1.00 0.00 1.00 1.00 0.00 1.00 * Participate as a member of the Audit/Budget Committee in accordance with City Policy. * Collaborate with the Administrative Services Director on all matters regarding the Council's Investment Policy. * Continue working on the establishment of a comprehensive audit policy that includes provision for an audit committee of two councilmember's and the treasurer. * Review and give input into financial budget process for current year and five year budget pro- jections. GOALS FISCAL YEAR 2014-15: * Review and give input into financial budget process for current year and five year budget projections. * Cooperate with the Audit/Budget Committee in the creation of a five year budget and an associated Strategic Plan. * Serve as a member of the Budget Committee, along with two Council members with support from City Manager and Director of Administrative Services. * Continue working on the establishment of a comprehensive audit policy that includes provision for an audit committee of two councilmembers and the treasurer. FY 2012-13 FY 2012-13 FY 2013-14 FY 2014-15 PERFORMANCE MEASURES Target Actuals Target Target Inspects the City's accounting records fat -fiscal responsibility and 100% 100% 100% 100% accuracy. Participates in the annual audit and budget process. Review City investments 62 100% 100% 100% 100% 100% 100% 100% 100% j�\ CITY of ET LAKE ELSINORE '"� ANNUAL OPERATING Yf R 20415 Amon Sports tdpnoJ of rhe World CITY ATTORNEY MISSION: The City Attorney serves as legal advisor to the City Council, City Manager, and the various City departments, commissions, conulrittees, and boards. The City Attoruey prepares and approves for legality the majority of proposed City ordinances, resolutions, contracts, and other legal documents. The City Attorney also represents the City in all litigation. 63 l%�\ i CITY OF Lkm ELSINORE ANNUAL OPERATING BUDGET FISCAL YEAR 2014-15 amort Spom Cvpnlal of the World CITY ATTORNEY Division: City Attornry Funding SOnrce: General Fund FY11-12 FY12-13 FY13-14 FY 14-15 Expenditure Summary ACTUALS ACTUALS BUDGETED PROPOSED Contract Services :353,420 $ 366,912 $ 325,000 $ 325,000 353,420 $ 36{,912 $ :325,[11){1 $ ;325,000 ACOMPLISHMENTS FISCAL YEAR 2013-14: Advised City and Successor Agency in redevelopment dissolution procedures, preparation of ROPS, Long Range Property Management Plan; Housing and Other Funds DDRB, and repre- sented Successor Agency in Oversight Board meetings and SCO audit. * Secured DOF approval of LERA Bond refunding and Real Property Tax trust Funds (RPTTF) allocation for City reimbursement of debt service. * Secured RPTTF funding for Stadium Capital improvements and ongoing management, maintenance and operations. * Structured in excess of $8.5 million of RPTTF toward city and housing loan repayments. * Obtained in excess of $102,000 in restitution to City from Global Captive Breeders in connec- tion with animal cruelty case. * Assisted City staff on numerous projects including the successful and timely update to the City's Housing Element, Annual Housing Element Progress reporting and consistency up- dates to the City's Zoning Ordinance and LEMC. * Represented and protected City interests in dealings with EVMWD, WRCOG and RCA in con- nection with issues involving the Back Basin, MSHCP and TUMF implementation and related matters. * Monitored and continued implementation of Amended and Restated DDA, Development Agreement, Golf Course CC&Rs, Conservation Easements and related documentation (McMillin-Summerly/Civic). GOALS FISCAL YEAR 2014-15: * To provide timely, cost-effective quality legal services to the City Council, the City Manager and all City departments, boards, commissions and committees in achieving the City Coun- cil's goals while limiting risk and costs to the City of Lake Elsinore. To attend meetings, con- ferences and work sessions as needed or directed. * Prepare recommendations to City Council regarding Ordinance adoption/revision & Munici- pal Code update. * Prepare and review all legal documents and contracts, increase staff and public official train- ing by preparation and presentation of training materials and continued preparation and im- plementation of standardized forms and contracts. 64 ice, CITY 01: LAKE ELS! NOKL ""� ANNUAL OPERATING Bi1DGET FISCAL YEAR 201415 4rnon Sports (opgof of the woad CITY ATTORNEY GOALS FISCAL YEAR 2014-15 (cont.): Assist City Manager and Administrative Services Department in connection with develop- ment impact fee studies and LEMC updates, cost recovery systems and fee schedules. Assist and insure proper implementation of Development Agreements. * Advise City Manager and staff regarding Sack Basin conservation, flood storage, 404 permit and regulatory compliance, potential development activity and Lake related projects. * Assist City Manager and staff on the implementation and prioritization of the City's EOC plan- ning and procedures. * Continue to guide the Successor Agency in the preparation of the ROPS, implementation of its enforceable obligations and Property Management Plan to promote local projects and pro- tect local assets. Represent the Successor Agency in all dealings with the Oversight Board, DOF, SCO and local taxing agencies. 65 i� CM OF LAKE ELSINORE '~--`� ANNUAL OPERATING BUDGET FISCAL YEAR 201415 Amon Sporn Cnpaa! of the World CITY CLERK MISSION: To compile and maintain the official records of the City and to make them readily accessible to all; to conduct fair and impartial municipal elections; to prepare, certify, and/or adhere to public notice requirements with regard to legal documents, ordinances, resolutions, public hearings, etc.; to codify and disseminate the City's Municipal Code; to promote public awareness of the processes of government, to provide meeting, administrative, and legislative support to the Mayor, City Councilmembers, and its Commissions and Committees. City Clerk Virginia Bloom Meetings and Elections I Records Management Council/Commission Support Archival, Retrieval and Research Elections and Fair Political Practices Commission (FPPC) Filings Public Records Requests Legislative History I I Document Destruction Agenda Process I I Document Scanning Contracts/Agreements Process 66 A^\ Ci-nr 01- ET LAKE ELSINOR:E �""~"� ANNUAL OPERATING YEAR 2014-15 Arnow Sports topift of the World CITY CLERK Division: City Clerk Funding Source: General Find FY11-12 FY12-13 FY13-14 FY 14-15 Expenditure Summa ACTUALS ACTUALS BUDGETED PROPOSED Personnel Services $ 208,649 $ 223,853 r 296,511 $ 312,733 Contract Services 13,309 63,453 64,320 111.250 Materials and Supplies 1,076 3,203 4,350 3,000 $ Z234084 $ 290,509 $ 3651181 AUTHORIZED PROPOSED Personnel Allocation FY 2013-14 CHANGES FY 2014-15 City Clerk 1.00 0.00 1.00 Uepnty City Clerk 1.00 0,00 1.00 Office Specialist it 3.00 0.00 1.00 Department Total 3.00 0.00 3.00 ACCOMPLISHMENTS FISCAL YEAR 2013-14: * Implement an electronic staff report and agenda management system to streamline the preparation process, reduce errors, tracking of legislative actions, uniformity of Staff Reports, Resolutions, Ordinances and Agreements and assist with document management. * Update the City's website to incorporate electronic agendas for public access and improvements. * Create a legislative calendar for better administration and tracking of Council appointments to other legislative organizations. * Hire and train a Deputy City Clerk for better office management and customer service. * Review of all off-site storage documents for purging of documents pursuant to records retention schedule. * Recruited volunteers for appointment to both the Planning Commission and Public Safety Advisory Commission. GOALS FISCAL YEAR 2014-15: * implement an electronic portal of public access to all public records and tracking of public records requests. * Train personnel for upcoming City General Election. * Implement a Records Management program for citywide records naming and filing system; and better implementation of record retention schedules. 67 l�� CITY OF LAKE ELS[NORE �`�"� ANNUAL OPERATING BUDGET FISCAL YEAR 2014-15 At7fan imrn (apltol of the Wood CITY CLERK GOALS FISCAL YEAR 2014-15 (cont.): * Training of personnel on FPPC filing requirements of Statements of Economic Interests, Campaign reporting and Ethics Training. * Create a City Directory to include all commissions, committees and ad hoc advisory groups. * Implementation of a Passport Program, hiring and training of personnel. * Implement an electronic voting system on the dais for legislative tracking purposes and transparency. * Development of a Contracts Management and Tracking system. * Implementation of an on-line Campaign Finance and Statements of Economic Interests filing system. * Finalize City Clerk's Department Procedures Manual. * Review and revise all Council Policies with City Attorney. * Continue education of director and staff for certification programs and association committees. * Implement a City Clerk's fee schedule for services. * Build Council Member webpages identifying which subcommittees and other legislative bodies each participate in on behalf of the City. FY 2012-13 FY 2012-13 FY 2013-14 FY 2014-15 PERFORMANCE MEASURES Tar et Actuals Target Target Average time for distributing of Council packets before meetings 96 hours 96 hours 96 hours 96 hours Average time to finalize meeting minutes 2 weeks 2 weeks 2 weeks 2 weeks Average processing of ordinances and resolutions from time of adoption 2 weeks 6 weeks 2 weeks 2 weeks Average processing of contracts from time of City Council action 2 weeks 6 weeks 2 weeks 2 weeks Number of City Council agenda packets prepared 26 26 27 27 Number of claims processed 20 22 26 30 Number of resolutions processed 80 80 68 8o Number of proclamations and awards prepared 65 65 75 75 Number of ordinances processed 10 10 10 15 Number of public records requests 235 250 265 275 Approve all minutes at regularly scheduled City Council meetings with a 100% 100% 100% 100% 98%accuracy level Deliver and post all City Council agendas 96 hours prior to meeting 100% 95%, 100% 100% 68 CITY OF LATING PEP LAKE ELSINOPKJE �ET ' ANNUALFISCALY AR?O114 15 Amon Sports (opnol of the Woed CITY MANAGER MISSION: The City Manager is appointed by the City Council to serve as the Chief Administrative Officer of the organization. The City Manager's Office coordinates the implementation of policy and programs established by the City Council. The City Manager provides overall direction to the administration of City programs and services; coordinates economic development and marketing activities; intergovernmental relations, lobbying. and public relations efforts; oversees imerdepailmental programs for strategic planning, emergency preparedness and aminal control. The City Manager's Office is committed to the policy of providing extreme cusWuier services to the community, and promoting overall safety to the staff and citizens of Lake Elsinore. General Administration Intergovernmental Public Relations Community Funding I I Public Information 69 CITY OF LAKE ELSINORE _.J__-'� ANNUAL OPERATING BUDGET FISCAL YEAR 2014-15 Action Sports Capitol of the Wordd Division: City Manager Expenditure Summary Personnel Services Contract Services Materials and Supplies Personnel Allocation City Manager Executive Assistant Management Analyst Department Total CITY MANAGER Funding Source: General Fund FY11-12 FY12-13 ACTUALS ACTUALS $ 704,141 29,001 1,457 $ 734,600 ACCOMPLISHMENTS FISCAL YEAR 2013-14: $ 345,421 64,369 10,279 $ 420,069 FY13-14 FY 14-15 BUDGETED PROPOSED $ 448,157 16,795 10,000 $ 474,952 $ 440,497 17,275 9,500 $ 467,272 AUTHORIZED PROPOSED FY 2013-14 CHANGES FY 2014-1S 1.00 0.00 1.00 1.00 0.00 1.00 1.00 0.00 1.00 3.00 0.00 3.00 * Completed interior and exterior renovations as part of structural retrofit of the Cultural Cen- ter, which is home to the City Council meetings. * Initiated Regional Coordinated Marketing Program through the Southwest Communities Financing Authority to promote responsible animal control measures throughout the region. * Revised Rotational Tow Services Ordinance, Franchise Agreements and Franchise Fees. Secured new agreements with applicable operators. * Reenergized the City's Clean Extreme Committee and engaged additional stakeholder groups to participate. Hosted the most successful Clean Extreme event to date with more than 645 volunteers participating in the Historic Main Street event on April 26, 2014. * Hired and recruited key positions within City Hall to fill critical vacancies in the agency due to resignations, retirements and/or additional staffing needs. * Launched new tourism marketing campaign, "Action Sports Capital of the World," at the annual State of the City Address. * Assisted in the development and launch of bimonthly regional Mid -Manager meetings to increase collaboration and information sharing among neighboring cities. * Improved media relationships and coverage in local publications, including hosting three media events and several media tours and briefings to improve the City's image. * Reviewed, updated and restored the Public Safety Advisory Commission, including the installation of four new Commissioners, 70 i� CITY OF ERATING ET LAKE ELSI NOIRUE ANNUAL FISCAL Y> R 201415 Aalon Sports Capital of the Worm CITY MANAGER GOALS FISCAL YEAR 2014-15: * Foster positive working relationships with area stakeholders by participating in regional, collaborative meetings with surrounding cities, agencies and stakeholders. * Develop a City-wide Strategic Plan with short and long-term goals for all departments. * Review and develop a plan of proposed updates to existing, outdated ordinances, policies and procedures to ensure they are up-to-date and align with today's standard practices. * Identify short and long-term facility needs for City Hall including completing minor renovations. * Research innovative technologies and opportunities to improve public safety while reducing costs. Increase city-wide transparency and access by offering new engagement opportunities such as conducting Community Workshops and Study sessions with City Council to strategize priorities including Capital Improvement Projects and Budget Planning. * Create and implement a three-year communications and community outreach plan. * Maintain regular, ongoing communications with the community through various media outreach opportunities including the website, social media and newspapers. Increase the City's Facebook and Twitter likes by 25%. * Promote, support and grow community engagement through events such as the City's Clean Extreme event to increase community involvement and build positive relationships. * Develop a staffing and management plan including restructuring and hiring key personnel or consultants to create a core staffing model and address critical needs in the City such as grants, economic development and lobbying. * Promote the City's new campaign "Action Sports Capital of the World," through the creation of an Extreme Marketing Alliance and the Chamber of Commerce. * Develop and plan for a City-wide banner program for implementation in FY 2015-16. * Kick off efforts to identify short and long-term projects to improve and maintain the Lake's water quality in coordination with local and regional partners. 71 1400;!, � LAKEOF LAKE ELSINORE —+�I ANNUAL OPERATING BUDGET FISCAL YEAR 2014-15 Amon Spam (apital of the Wodd CITY MANAGER PERFORMANCE MEASURES Conduct Community Workshops/Study Sessions to strategize regarding future Capital Improvement Projects and Budget Planning. Meet weekly with the Executive Management team to brainstorm and collaborate regarding key projects and programs within the City. Host a State of the City Program on behalf of the City Council in coordination with the Chamber of Commerce. Restructure and hire key personnel or consultants to create a store staffing model for the City. Initiate and attend monthly collaboration meetings with the Elsinore Valley Municipal Water District. Increase followers on social media sites by 25%. Host a minimum of one large Clean Extreme event and expand participation by 10%n per year. Review and update outdated ordinances, policies and prucedures, 72 FY 2012-13 FY 2012.13 FY 2013-14 FY 2014-15 Target Actuals Target Target 3 2 3 "2 80% 80% 80% 80% 1 1 1 1 750A 75% 90% 100% NA 12 12 8 NA 970 1,163 1,454 NA NA NA 700 NA NA NA 4 CITY OF --,��� ANNUM OPERATING BUDGET LAKE ELSINORE FISCAL YEAR 2014-15 A,_tton Sports Caphlofthe Wodd ADMINISTRATIVE SERVICES MISSION: The Administrative Services Department provides customer support for all City Departments, to provide titnely and accurate Financial information and to pursue continuous improvement practices across all City Departments. The Department is comprised of (4) Division: Finance, Finance DivisionIII Risk Management II Human Resources II information Technology Accounts Payable Employee Safety Payroll Network Operations Accounts Receivable I F Risk Assessment Benefits Technical Support Litigation Insurance Cashiering Management Media Services Business License Employment CLEI'V Computer Graphic Design Employee Training Maintenance Budget Copier & Printer [Operating & Capital] Employee Relations Support Communications Financial Reporting Support Cash & Investments 73 /r�-\ CITY" OF LAKE ELSIir1FE "'� ANNUAL OPERATING BUDGET FISCAL YEAR 2014-15 4ctmw Stats Captalofthe World ADMINISTRATIVE SERVICES Division: Finance Funding Source: General Fund FYI 1.12 FY12-13 FY13-14 FY 14-15 Expenditure Summary ACTUALS ACTUALS BUDGETED PROPOSED Personnel Services $ 670,715 $ 648,230 $ 631,271 $ 874,960 Contract Services 149,545 191,397 242,800 111,015 Materials and Supplies 5,453 6,415 7,150 1,000 $ 825,713 $ 846,042 $ 881,221 $ 992,975 Division: Risk Management Funding Source: General Fund FY11.12 FY12-13 FY13-14 FY 14-15 Expenditure Summary ACTUALS ACTUALS BUDGETED PROPOSED Contract Services $ 691,564 $ 608,789 $ 462,790 $ 439,141 $ 691,564 $ 608,789 $ 462,790 $ 439,141 Division: Human Resources Funding Source: General Fund PY11-12 FY12-13 PY13-14 FY 14-15 Expenditure Summary ACTUALS ACTUALS BUDGETED PROPOSED Personnel Services $ 287,007 $ 377,892 $ 256,370 $ 198,942 Contract Services 5,651 16,489 17,247 57,645 Materials and Supplies 770 1,902 5,100 5,620, 5 293,428 $ 396,283 5 278,717 $ 262,207 Division: Information Technology Funding Source: General Fund FY11.12 FY12.13 FY13-14 FY 14-15 Expenditure Summary ACTUALS ACTUALS BUDGETED PROPOSED Personnel Services $ 383,818 $ 218,008 $ 176,520 $ 230,858 Contract Services 204,346 258,422 350,740 256,873 Materials and Supplies 47,312 52,916 84,750 47,533 Capital Outlay - - 10,000 111,230 $ 635,476 $ 529,346 $ 622,010 $ 646,494 74 A10 t\ CITY OF s "vunE OPERATING SLA014 1 sLAKE ELSINORE CAYEAR. BUDGET Ac9on Sports (apital of the Wodd Personnel Allocation FINANCE ADMINISTRATIVE SERVICES AUTHORIZED PROPOSED FY 2013-14 CHANGES FY 2014-15 Director of Administrative Services 1.00 0.00 1.00 Finance Manager 0.00 1.00 1.00 Finance Administrator 1.00 0.00 1.00 Fiscal Officer 0.00 1.00 1.00 Budget Officer 1.00 (1.00) 0.00 Graphics Technician 1.00 0.00 1.00 Accountant I 1.00 (1.00) 0.00 Account Specialist Il 2.00 0.00 2.00 Account Specialist I (Cashier) - PT 1.00 [1.00) 0,00 Total 8.00 [1.00) 7.00 HUMAN RESOURCES Human Resources Administrator 1,00 0,00 1.00 Human Resources/Risk Management Analyst 0.00 1.00 1.00 Human Resources Specialist 0.00 1.00 1.00 Human Resources Assistant 1.00 (1.00) 0.00 Human Resources Technician 1.00 1.00 0.00 Total 3.00 0.00 3.00 lNFO MATION TECHNOLQ Y Information Technology Administrator 1.00 0.00 1.00 Information Technician I - PT 1.00 (1.00) 0.00 Information Technoio&v Database Analyst 1.00 0.00 1.00 GIS Specialist/Disaster 1.00 (1.00) 0.00 Total 4.00 2.00 2.00 Department Total 15.00 3.00 12.00 75 '41014_11� CSN OF LAKE ELSWORE ANNUAL OPERATING BUDGET FISCAL YEAR 2014-15 Action Sports (apiralofthe Wodd ADMINISTRATIVE SERVICES Division: FINANCE MISSION: The Finance Division is responsible for general accounting, payroll, accounts payable, cash management, fixed assets, special districts formation and administration, accounts receivable, cashiering, business license. Financial transactions are recorded in compliance with Generally Accepted Accounting Principles (GAAP). In addition, the Department oversees the annual budget, city audits, and the comprehensive annual financial report (CAFR). ACCOMPLISHMENTS FISCAL YEAR 2013-14: * Completed prep and laser fiche scanning of 2008/2009 Accounts Payable documents. * Enhance Laser Fiche template to include journal entry, encumbrance, and liquidation documents. * Improved document management process for accounts payahtes by providing A/P Clerk with a Quick Fields laser fiche scanner. This streamlined the scanning and document storage process. * Expand cashier's duties to include internal and external fee reporting. * Prepared the Parks & Recreation Quarterly Brochure for web -site and printing. * Performed shredding document event to destroy stale dated documents. * Design for the Storm and Outlet Center's digital signs on Highway 215. * Continued to improve centralized Grant tracking and reporting for improved recording and audit results. * Obtained the Distinguished Budget Award from GFOA and CSMFO for FY2013/2014. GOALS FISCAL YEAR 2014-15: Prepare monthly budget reports for each department by 2 weeks after the close of each month. * Obtain the Distinguished Budget Award from GFOA and CSMFO. * Perform fee analysis, update fee schedules throughout City, and process updated resolutions. * Update purchasing policy ordinance. * Reduce annual audit completion time to 5 months from close of fiscal year. * Reduce CAFR completion time to 6 months from close of fiscal year. * Reduce Fiscal Agent Activity recording to one month after statements are received. * Continually improve accounting processes and internal controls 76 /0_�_ ,4. CITY OF LAKE ELSINORE 1 ""''� A.NPIUAI_ FISCAL Y AR BUDGET 0 4 IS Action Sports Capital of the World ADMINISTRATIVE SERVICES Division: FINANCE GOALS FISCAL YEAR 2014-15 (cont.): * Obtain Certificate of Achievement of Excellence in Financial Reporting from GFOA. * Implement the Positive Pay system through SunGard and bank. * Continue to scan prior fiscal year documents into Laser Fiche. * Continue to improve document management and destruction process. * Cross -train payable process within division. * Implement the use of laser fiche document management for account receivable records. * Implement the use of laser fiche document management for business license applications. * Utilize State Board of Equalization's software to find unlicensed businesses within the City limits. * Implement the use of Laser Fiche system for document management of financial transaction documents. * Implement the use of Laser Fiche system for document management of employee time sheets. * Implement the use of Laser Fiche system for document management of payroll registers. * Improve time sheet tracking by utilizing digital time -clock system. * Prepare the Parks & Recreation Quarterly Brochure for web -site and printing. * Provide graphics for various projects, advertising, etc. throughout the City. * Take photographs of City -stapes and events for future graphic projects and economic development. 77 ,A � CITY OF -'-� ANNUAL OPERATING BUDGETT++EL I I FISCAL YEAR 2014-15 A rnon Sports Capital of the World ADMINISTRATIVE SERVICES Division: FINANCE PERFORMANCE MEASURES Percentage of bank reconciliations performed before the close of the subsequent month, Invoices processed per year Number of new business licenses issued per year. Number of business licenses renewed. Complete quarterly reporting to State and County by the 15th of the subsequent month. Complete monthly reporting to County for MSHCP and TUMF within 10 days of the reporting month end. Complete and distribute monthly internal reports within 30 days of month end. Prepare and present Investment reporting to Council in the second council meeting of each month. Months from close of fiscal year to completion of annual audit. Months from close of fiscal year and audit to completion ofCAFR. Complete monthly budget reports for each City department, including special revenue funds, by the second of each month, Management letter comments as a result of City's annual audit. CSMFO and GFOA award winning budgets prepared. 78 FY 2012.13 FY 2012-13 FY 2013-14 FY 2014-15 Target Actuals Target Target 100% 100% f00% 100% 3,200 3,233 3,400 3,400 300 300 350 375 1,500 1,500 1,600 1,700 4 4 4 4 12 12 12 12 12 12 12 12 12 8 12 12 5 5 5 5 6 11 F 6 12 12 12 12 2 2 2 2 CITY OF GET LAKE ELSINOP yi� --40 ANNUAL FFIISCAL YEAR 201PERATING O4--1 s A mon Spot fopitoi of the Word ADMINISTRATIVE SERVICES Division: RISK MANAGEMENT MISSION: The Risk Management Division is responsible for ensuring employee safety, the prompt and fair delivery of workers compensation benefits, risk assessment and cost effective risk transfer when appropriate, litigation management and the fair and fiscally responsible analysis of the third -party claims. ACCOMPLISHMENTS FISCAL YEAR 2013-14: * Coordinated a Risk Management Evaluation. * Created Incident Reporting Program. * Renewed the City's property insurance policy at a premium and maintained the same deductible levels. * Reduced administrative cost associated with claims due to efficient internal review. GOALS FISCAL YEAR 2014-15: * Implement a Risk Management Evaluation. * Implement Incident Reporting Program. * Continue to participate in monthly safety meetings. 79 CITY OF LAKE ELSI NORE --�� ANNUAL OPERATING BUDGET FISCAL YEAR 2011-15 Amon Sports Capital of the Wo#d ADMINISTRATIVE SERVICES Division: HUMAN RESOURCES MISSION: The Human Resources Division is to maintain a comprehensive employment package for the City. The Division is involved in compensation studies, labor negotiations, comprehensive personnel management including benefits analysis, self insurance liability, workers' compensations and recruitment and advertising personnel administration. ACCOMPLISHMENTS FISCAL YEAR 2013-14: * Maintained effective labor relation through a successful new MOU negotiations. * Created new Part-time Employee Evaluation Form. * Created new Full-time Employee Evaluation and Guidelines. * Coordinated Health and Wellness Fair during open enrollment. * Initiated training for staff of benefit programs. * Provided continuous information and resources on Affordable Health Care Program through Covered California. * Completed Management Training through WESA Management Training Program. * Created Performance Management Program. * Established an employee party committee to organize monthly employee events. * Event coordinated City employee service awards luncheon. * Coordinated City-wide training for CPR/AED/First Aid, Bloodborne Pathogens/Aerosol Transmissible Diseases/Fire Extinguisher Operation. * Successfully hired 14 employees. * Set up PDF printer in AS400 for digital payroll report creation. GOALS FISCAL YEAR 2014-15: * Complete new Full-time Employee Evaluation and Guidelines, * Continue to coordinated Health and Wellness Fair during open enrollment. * Provided continuous information and resources on Affordable Health Care Program through Covered California. * Implement Performance Management Program. * Streamline the job application process. • Establish administrative support staff meetings. * Ergonomics review employee workstations. * Improve employee evaluation process. * Apply for Fit City designation and establish a health committee. 80 CITY OF LAKE E LSI N ORE --r.�' ""' FISCAL. � AR BUDGET 014 is A €riorr Sports [apital of the World ADMINISTRATIVE SERVICES Division: HUMAN RESOURCES 81 FY 2012-13 FY 2012-13 FY 2013-14 FY 2014-15 PERFORMANCE MEASURES '!mar et _ Actuals Target Target Number of recruitments conducted 17 11 12 15 Percentage of recruitments within a six-week timeline NA NA 2% 3% Number of applications processed 600 631 600 700 Number of employee safety meetings 4 4 4 4 Number of mid -management meetings NA NA 48 48 Number of training days provided per employee NA NA NA 10 Number of employees receiving recognition awards 13 13 20 5 Number of employee quarterly luncheons NA NA NA 2 Number of administrative support group meetings NA NA 2 12 Percentage of evaluations processed within prescribed timeframes NA NA NA 20% 81 CI4TY OF -00" � ANNUAL OPERATING BUDGET LAKE ELSINORRE FISCAL YEAR 2014-15 Action Sports Copitalofthe Woad ADMINISTRATIVE SERVICES Division: INFORMATION TECHNOLOGY MISSION: The Information Technology Division aggressively addresses all technology challenges and establishes enhancements computer programs and web -based systems, which can be critique to individual requirements or citywide to each Department/Division. ACCOMPLISHMENTS FISCAL YEAR 2013-14: * Install and configure Granicus legislate for review of paperless agendas, supporting documents and archived videos. * Audio/Visual upgrade to the Cultural Center that included new audio infrastructure, video distribution equipment, video switching technology, a custom dais and lectern. * Support Laser Fiche user support and training. * Computer replacement to all the departments with Windows 7 operating systems and Microsoft Office 2013. * Provide iPads to mobile users for remote connectivity to ERP system and Granicus legislate. GOALS FISCAL YEAR 2014-15: * Implement VoteCast for legislate on the iPad for next generation of public meeting voting. * Impiement Microsoft SharePoint and Project. * Acquisition of a new phone system for City. * Upgrade the city's website. * Deploy the PZ module on the SungGard Enterprise System, * Integrate Laserfiche Weblink into the City's website for access to public records. * Establish a Disaster Recovery Plan for IT Department. * Improve internal and external business processes and customer service levels for the City. * Manage the City's rapidly growing information systems needs. 82 CITY OF �--Jv ANNUAL OPERATING BUDGET I.Am ELSINOREFISCAL YEAR 2014-15 (Pon Sports fapgal of the WON ADMINISTRATIVE SERVICES Division: INFORMATION TECHNOLOGY PERFORMANCE MEASURES Number of Delp Desk requests completed Number of computers installed/supported Amount of data backed up on the SAN overall Customer Services satisfaction rating for IT response to sertdce city-wide. Percentage of Non -Urgent service desk incident request closed within 3 business days, Percentage Urgent service desk incident request closed within 1 business day. Assistance with other Departments and/or Agencies on major project studies/analysis. 83 Flt' 2012.13 FY 2012-13 FY 2013-14 FY 2014-15 Target _ Actuals Target Target 500 783 650 550 95 109 115 118 850 GB 965 GB 1.3 TS 1.6 TB 90% 94% 95% 95°% 90% 89% 90% 9546 100% 100% 100°% 100% 20 24 25 2S i� CITY OF LAKE ELSINORE ANNUAL OPERATING BUDGET FISCAL YEAR 2014-15 Amort Sporn the wy* COMMUNITY DEVELOPMENT MISSION: Colmntniity Development is a multi -disciplinary department providing a range of planning, development services, and affordable housing and related programs to citizens, elected officials, appointed boards, commissions, and City Departments. The department ensures that all development is consistent with the Municipal and Building Cosies, the goals of the community, life safety, and Neighborhood preservation. The Community Development Department is comprised of six Divisions: Planning Commission, Planning & zoning, Economic Development/ GIS, Building & Safety, Fire Inspection, and Code Enforcement. The Community Development activities are primarily involved in the Planning Division, which provides support for the Planning Commission, and assists the Commission and the community in fulfilling the vision, goals, and policies as defined by the City Council. 1 1 1 tannin & Zonin Economic Fire Code Division g Development/ Building & Safety GIS Inspection Enforcement Public Business Information and Nuisance Permit Issuance Information Attraction Education Abatement Business Inspection Planning and Parking Plan Processing Retention Services Engineering Enforcement Public Municipal General Plan Marketing Information Enforcement [Code Enforcement L - Plan Review Permit Issuance Tourism Processing Investigation F Zoning Ordinance Development 84 CITY OF BUET LAKE ELSINO KE �_�,,,�/' ANNUAL FIPERATING SCAL YEAR 20114,15 Action Sports (apgot of the World COMMUNITY DEVELOPMENT Division: Planning Commission Funding Source: General Fund FY11-12 FY12-13 FY13.14 FY 14-15 Ex enditure Summar ACTUAIS ACTUALS BUDGETED PROPOSED Personnel Services $ 9,523 $ 7,434 S 9,635 $ 9,807 Contract Services 736 4,797 150 150 Materials and Sttppiies 467 1,545 800 1,500 $ 10,726 _ $ 13,776 $ 10-585 $ 11,457 Division: Planning & Zoning Funding Source: General Fund FY11-12 FY12-13 FYI 3-14 FY 14-15 Expenditure Summary ACTUALS ACTUALS BUDGETED PROPOSED Personnel Services $ 456,071 $ 495,302 $ 639,750 $ 897,515 Contract Services 233,547 267,835 289,737 469,520 Materials and Supplies 2,673 2,377 3,376 4,400 $ 692,291 $ 765,514 S 932,863 $j 3 Division: Economic Development Funding; Source: General Fund FYI 1-12 FY12-13 FY13-14 FY 14-15 Expenditure Summary ACTUALS ACTUAI S BUDGETED PROPOSED Personnel Services $ - $ 133,912 $ 121,775 $ 127,179 Contract Services 16,057 53,511 64,770 133,470 Materials and Supplies 94 '.,,11 11,000 - +; 16,151 Is 187,664 $ 197,545 $ 260,649 Division: Building &Safety Funding Source; (4,1wrul 1,1111d FYI 1-12 FY12-13 FY13-14 FY 14-15 Expenditure Summa ACTUAI S ACTUALS BUDGETED PROPOSED Personnel Services $ 424,152 $ 383,875 $ 523,944 $ 658,560 Contract Services 77,514 95,704 420,935 139,620 Materials and Supplies 4,884 9,359_ 17,700 5,800 $ 506,550 $ 488,938 $ 962,579 $ 804,180 Division: Fire inspection Funding Source: General Fund FYI 1-12 FY12-13 FY13-14 FY 14.15 Expenditure Summary ACTUALS ACTUAIS BUDGETED PROPOSED Contract Services $ 77,431) S 95,704 $ 420,270 $ 234,340 Materials and Supplies 4,884 9,359 �$ 17,700 11000 $ 82,323 105,263 $ 437,970 $ 23340 Division: Code Enforcement Funding Source: General Fund FYI I-12 FYIZ-13 FY13-14 FY 14-15 Expenditure Sunimary ACTUALS ACTUALS BUDGE'T'ED PROPOSED Personnel Services $ 203.600 $ 146,214 $ 153,996 $ 386,745 Contract Services 64,428 14,849 28,100 22,200 Materials and Supplies 9,162 15,068. 12,750. 12,750 277,190 $ 176,131 85 "_ CITY OF LAKE ELSI NORE �Ao ANNUAL OPERATING BUDGET FISCAL YEAR 2014-15 Action Scats (vpiin.+nf the Woo COMMUNITY DEVELOPMENT pj ANNING COMMISSION Planning Commissioner- PT 5.00 0.00 5.00 Total 5.00 0.00 5.00 PLANNING &ZONING 2.00 (2.00) 0.00 Community Development Director 1.00 0.00 1.00 Planning Manager 0,00 1.00 1.00 Principal Planner 1,00 (1.00) 0.00 Senior Planner 0.00 1.00 1.00 Associate Planner 2.00 0.00 2,00 Community Development Technician 0.00 1.00 1.00 Office Specialist 111 1,00 0.00 1.00 Total ECONOMIC DEVELOPMENT 5.00 2.00 7.00 GIS Analyst 1.00 0.00 1.00 Total 1,00 0.00 1.00 BUILDING &,SAELTY Building & Safety Manager 1.00 0.00 1.00 Building Inspector 2.00 0.00 2.00 Building inspector - PT 1.00 0.00 1.00 Community Development Technician I1 1,00 0.00 1.00 Community Development Technician 2.00 (1.00) 1.00 Office Specialist 1 1.00 0.00 1.00 Total 8.00 (1.00) 7.00 CODE ENFORCEMENT Code Enforcement Supervisor 1.00 0.00 1.00 Code Enforcement Officer H 0.00 2.00 2.00 Code Enforcement Officer 1 2.00 (2.00) 0.00 Code Enforcement Officer I - PT 1,00 (1.00) 0.00 Community Development Technician 0.00 1.00 1.00 Total 4.00 0.00 4.00 DepartnzentTotal 23.00 1.00 24.00 86 '14� CITY OF ET LAKE ELSINORE �"�'� ' ANNUAL FISGF YEAR 20ING �1S (Tion Sports Captral of the Warp COMMUNITY DEVELOPMENT Division: PLANNING COMMISSION MISSION: The Planning Commission has the authority to review all development proposals for approval consideration. The Commission may advise the City Council in the development and application of policies affecting land use and development within the City. The Commission may also review and make recommendations regarding any proposed changes to the General Plan, Zoning Regulations and Design Standards. ACCOMPLISHMENTS FISCAL YEAR 2013-14: * Held fourteen Planning Commission meetings. * Made recommendations to the City Council regarding 16 current and advanced planning projects. * Approved ten development applications. GOALS FISCAL YEAR 2014-15: * Hold public hearings to review ongoing phases of the Consistency Zoning Project and make recommendations regarding these project to the City Council. * Provide public review regarding proposed land use, design and development projects and related environmental impact analysis and when serving in an advisory capacity, make recommendations regarding these projects to the City Council. * Provide policy recommendations to the City Council regarding land use, development and design regulations and requirements, PERFORMANCE MEASURES H 2012-13 FY 2012.13 FY 2013-14 FY 2014-15 Target Actuals .� Target Target Resolutions adopted related to zoning and development applications, 81 81 95 95 Commissura meetings conducted, 14 14 18 18 87 CITY OF LAKE ELSINaRE �`�~""� ANNUAL OPERATING BUDGET FISCAL YEAR 201415 Action Sports Capital of the Wordd COMMUNITY DEVELOPMENT Division: PLANNING & ZONING MISSION: The Planning & Zoning Division provides a variety of planning services to the community, including reviewing and processing of development proposals for conformance with City policies and regulations. In addition, staff provides support to the Planning Commission and City Council and assists the general public and development applicants regarding planning information and application process. ACCOMPLISHMENTS FISCAL YEAR 2013-14: Processing of Housing Element for the 2014-2021 period leading to City Council adoption on August 27, 2013. * Complied with Senate Bill (SB] 244 by amending the General Plan's Land Use Element to identify and analyze the three unincorporated "fringe" communities of Lakeland Village, Warm Springs and Meadowbrook. * Adoption of Consistency Zoning Phase I111 bringing zoning within the Lake View, East Lake and North Peak Districts into alignment with the General Plan. * Prepared update of Municipal Code's Conditional Use Permit provisions, which were adopted by City Council on April 8, 2013, in order to further the City's efforts to foster new businesses and development opportunities. * Demonstrated compliance with goals and policies set forth in the 2014-2021 Housing Element. * Updated and made available to the public the Planning Division's Entitlement Process & Flow Chart. * Scanned and posted copies of all adopted Specific Plans on the Planning Division's Web Site in order to make the documents readily available to the public. GOALS FISCAL YEAR 2014-15: * Complete Consistency Zoning Phase IV bringing zoning in the Riverview District and Country Club Heights into conformance with the adopted General Plan. * Create a new Lakeshore Residential (L) zoning district and bring zoning within Lake Edge District into alignment with the General Plan. * Complete the Consistency zoning Project by bringing zoning in the Ballpark, Lake Elsinore Hills, Historic, and Alberhill Districts into alignment with the General Plan. * Reformat the Residential Zoning Districts set forth in Title 17 (Zoning) the Lake Elsinore Municipal Code in order to make it easier for the public to understand. * Update of the City's Rules to Implement the California Environmental Quality Act. * Provide professional planning services to the public that is customer friendly, responsive, efficient and effective. 88 //�� CITY OF ET LAKE Elis NORE �"""�� ANNUAL FIPERATING SCAL YEAR 2015 (Von sports (vpftal of the Wodd COMMUNITY DEVELOPMENT Division: PLANNING & ZONING GOALS FISCAL YEAR 2014-15 (cont.): * Continue to review, update and implement City regulations, development codes and specific plans to meet the needs of the community and to comply with legislative changes. * Promote balanced community development with the proper mix of residential, employment opportunities, commercial/retail services and recreation and cultural opportunities for the residents of the City. * Provide continuing professional and technical support and services to the Planning Commission. * Maintain staff participation with regional and local agencies and districts to ensure coordination of efforts related to land use planning, transportation and environmental issues. * Continue to streamline the development review process; thereby reducing costs to developers/applicants/public. PERFORMANCE MEASURES Current planningapplic.ations processed Advance planting application processed Over-the-puhlic counter permit approvals Landscaping plans received, plan checked and approved Customers helped at counter, by telephone & via a -mail Public Records Requests Number of pre -application meetings scheduled Percent of all customer requests responded to within 24 hours Percent of updated permit handouts Issue all comment letters within 30 days of receipt of application 89 FY 2012.13 FY 2012.13 FY 2013.14 FY 2014.15 Target Actuals Target Target 50 5o 60 60 15 15 20 16 120 120 150 150 5 8 1"2 28 9,000 9,000 10,400 12,500 120 120 120 250 NA NA NA 150 NA NA NA 70% NA NA NA 100% NA NA 100 100 ,I�,� CITY OF LAKE ELSINORE �dO ANNUAL OPERATING BUDGET FISCAL YEAR 201415 Aaron Sports Capital of the World COMMUNITY DEVELOPMENT Division: ECONOMIC DEVELOPMENT/GIS MISSION: Economic Development Division is responsible for maintaining a sound and diverse economic base for business development and tourism for the City. Economic Development partners have been a key component to the City's success as they have worked together with City Council and City Staff. This Division builds professional partnerships to create a strong healthy economy and enhance our exceptional quality of life. ACCOMPLISHMENTS FISCAL YEAR 2013-14: Represented the City of Lake Elsinore at two (2) ICSC Conferences and two (2) Fred Hall Shows to further economic development and tourism. Provided specialized assistance to 9 Lake Elsinore companies, * Created new marketing handout. * Developed new partnership with DiscoverlE/Visit California to nationally and globally promote Lake Elsinore. * Provided analyses and maps for Phase 1-4 of Zoning Consistency Project. * Migrated 2 hardcopy Specific Plans into digital GIS format. * Updated all web -based GIS Gallery maps * Upgraded city-wide computers to ArcGIS/ArcReader 10.2 GOALS FISCAL YEAR 2014-15: * Work closely with the Chamber of Commerce and other economic development organizations to further economic development opportunities in the city and media. * Represent Lake Elsinore at Economic Development/Tourism specific Trade Shows. * Outreach to local businesses and provide assistance as identified. * Create interactive online GIS mapping site. * Completion of hardcopy Specific Plans into digital GIS format. * Provide analyses and maps for future phases of Zoning Consistency Project. 90 i/� CITY of ET LAKE ELSINORE -�_"� 0020 ANNUAL OsC�i YFAR 2O1ERTING D4 15 Acflott Sports (opl al of the Wand COMMUNITY DEVELOPMENT Division: ECONOMIC DEVELOPMENT/GIS PERFORMANCE: MEASURES Number of general requests Numberof local site visits Number of trade show/business attraction events Number of media, networking events, speaking events NLimber of ads placed Contpjjnies assisted in conjunction with the Economic Development Program Membership in Economic Development related organizations Njimher of major studies/analyses provided GIS Assistance Number of City department mapping requests completed N umber of web maps updated Percentage of shape files to Geo -database migrations completed Number of County data updates 91 FY 2012-13 FY 2012.13 FY 2013-14 FY 2014-15 Target Actuals Target Target NA NA 100 125 NA NA 10 12 NA NA 5 5 NA NA 20 30 NA NA 5 0 NA NA 1 12 NA NA 5 7 NA 24 :30 5 NA 5 15 130 NA NA NA 20 NA NA NA 90% NA NA NA 4 /ice\ CITY OF LAKE ELSINORE �-•"�' ANNUAL OPERATING BUDGET FISCAL YEAR 2014-15 AMon Shorts (op Ltn.i of the 4t Md COMMUNITY DEVELOPMENT Division: BUILDING & SAFETY MISSION: Building Division is responsible for enforcing the City's Building and Safety codes along with State laws; performing plan checks on construction documentation to ensure that project proposals meet City codes; distributing plans for review by other agencies or City departments; issuing building permits after plans are completed and corrected; completing final inspections; and issuing certificates of occupancy. The Division also performs special inspections; implements certain State Laws such as the California Disabled Access Regulations; is responsible for updating Building and Fire codes required by the State of California; provides guidance to the general public and development community regarding the Uniform Building Codes and project applications. ACCOMPLISHMENTS FISCAL YEAR 2013-14: Hired full-time Building Inspector. * Began Laser fiche scanning 98% of Building Plans, and permits are scanned. * Demo of 9 structures. * Started receivership program. * Updated staff with latest technology. GOALS FISCAL YEAR 2014-15: * Work with all departments through the AS400 system. * Add help to the Building Counter. * Cross train Code, Building and Fire. * Provide electronic access of archived plans and documents to the public through the internet using Laser fiche. * Create an interactive form on City's Web site for inspection requests through the internet. * Update the Building & Safety Division's Website. * Automate the phone inspection request process. * Work with other departments for fees. 92 CITY OF ET LAKE ELSINORE% -'�_.+��I :Sip ANNUAL FISCALYERPETINGg41�4---15 drnon Sports (apical of the Woad COMMUNITY DEVELOPMENT Division: BUILDING & SAFETY 93 FY 2012-13 FY 2012-13 FY 2013-14 FY 2014.15 PERFORMANCE MEASURES Target— Actuals Target _ Target Total building permits issued 1.5011 1,561 2,500 4,000 Number of inspections performed NA NA 35,000 40,000 Number of mitiai plan reviews completed NA NA 500 800 Percentage of initial plan re -reviews completed within 10 working days 100% 100% 100% 100% Number of residential plan reviews completed NA NA 400 Soo Percentage of residential plan re -reviews completed within 7 working days 100% 100% 100% 100% Number of commercial plan reviews completed NA NA 10 30 Percentage of commercial plan re -reviews completed within 10 working days 100% 100% 100% 100% Numberof Certificates of Occupancy inspections performed NA NA 90 100 93 LAKEOF Lt'lKE ELSINORE —••••I ANNUAL OPERATING BUDGET FISCAL YEAR 2014-15 Ardor Sports (opitol of the World COMMUNITY DEVELOPMENT Division: FIRE INSPECTION MISSION: The Fire Prevention Division is to preserve and enhance the quality of life for the citizens of Lake Elsinore through the application of a comprehensive fire and hazard program. ACCOMPLISHMENTS FISCAL YEAR 2013-14: * Hired full-time Fire Inspector. * Create and evaluate fire planning processes and refine to provide comprehensive customer service. Including form creation, plan intake processes, and inspection procedures. * Place forms on the internet for ease of use. * Hire and train a Fire Systems Inspector. * Evaluate and refine the Fire Department fee schedule. * Create an inspection and plan check baseline for future years. * Conducted business license inspections with the Building Department to better customer safety. * Evaluate and modify the 2013 California Fire Code and adopt through the Lake Elsinore Mu- nicipal Code. * Began issuing operating permits. GOALS FISCAL YEAR 2014-1S: * Ensure a reasonable degree of life safety in all buildings open to the public through enforcement of and compliance with applicable codes, regulations and standards. * Provide in-depth inspections of new construction in a timely manner. * Educate and assist engine companies in inspection process. * Implement an Annual Fire Inspection Program in order to provide fire and life safety inspections to all businesses in the City. * Inspect all state Fire Marshall regulated facilities on an annual basis for fire and life safety. * Begin the Lake Elsinore Unified School inspection program. * Begin Residential Care Facility inspections. * Take over the fireworks program from the County of Riverside. 94 ,41 -�\ CITY OFy�:,y� ANNUAL. OPERATING BUDGET LAKE ELSI NORE FISCAL YEAR 201415 coon Spom foplral of the Wodd COMMUNITY DEVELOPMENT Division: FIRE INSPECTION GOALS FISCAL YEAR 2014-15 (coat.): Obtain comprehensive inspection software to streamline and track annual/ operating permit inspections. * Continue to develop and refine forms, process, procedures, and improve the Fire website. PERFORMANCE MEASURES Number of businesses inspected Number of plan checks Nnmher of fire planning review Number of fire construction inspections Number of school/care facility inspections Number of special events/fireworks inspections FY 2012.13 FY 2012.13 FY 2013-14 FY 2014-15 Target Actuals Target Target - NA NA 200 240 NA NA 200 228 NA NA 50 100 NA NA 1,000 1,500 NA NA 40 46 NA NA 40 41 ��� _ `\ CITY OF LAKE ELSINORE ~���� ANNUAL OPERATING BUDGET FISCAL YEAR 20141 S Action Sports (opital of the Wodd COMMUNITY DEVELOPMENT Division: CODE ENFORCEMENT MISSION: Code Enforcement Division provides a variety of services to the community, including; monitoring regional agencies and programs; and coordinating with outside agencies to protect the quality of life within the community. This Division provides commercial and residential neighborhood preservation to ensure a high quality standard of living and sustainability in communities. The Code Enforcement Division identifies substandard housing to promote life, health and safety standards. ACCOMPLISHMENTS FISCAL YEAR 2013-14- • Updated staff with latest technology, * Established the Nuisance Abatement Board. * Established relationship with the Lake Elsinore Police Department (Riverside County Sheriffs Department) by attending briefings. GOALS FISCAL YEAR 2014-15: x Coordinate with Riverside County Sheriffs Department to provide better support for Code Enforcement personnel in field situations. Increase staffing levels to provide coverage for weekends and to enforce Municipal Code Violations. * Educate the public regarding Code Enforcement through an update of the City's web site and through other forms of public outreach. Maintain a level of excellence in the enforcement of codes. * Code Enforcement Officers to get Building Inspector certifications for Post Disaster Certification. PERFORMANCE. MEASURES Neighborhood Enhancement Team (NET) Project areas completed Numberof houses placed in structure abatement Nwnber of nuisance cases processed Number- of nuisance cases resolved Number of nuisance abatement hearings held Number of citations hearings held Code Enforcement concerns responded to within 3 working days Percent of resource information made available to the public within 24 hours NUmber of closed cases 96 FY Z012.13 FY 2012.13 FY 2013-14 FY 2014-15 Target Actuals Target Target NA NA NA NA 6 6 it 5 1,500 L,500 1,500 2,000 750 750 1,000 1,900 NA NA 20 36 10 10 11 80 NA NA 100% 100% NA NA 100% 100% NA NA 2,000 2,000 CITY OF LAKE ELSINORE '�� ANNUAL FISCAL YEA BUDGET45 7100 Sports faprtal of the World POLICE SERVICES MISSION: The Police Department is tasked with ensuring the safety of aur comnnttnity while maintaining the outstanding quality of life we all enjoy. The City contracts with the Riverside County Sheriffs Department for Police services. The Lake Elsinore Police Department provides the City of Lake Elsinore with the highest quality law enforcement services possible while ensuring the safety of the community and responding to duality of life issues within the conutuutity. The Police Department identifies legal options and strategies for implementing and achieving the goals, objectives and policies of City Council. The Lake Elsiuore Police Department provides a wide - range of services to the community, including Administrative Bureau, Detective Bureau, Patrol Operations, Traffic Bureau, Special Enforcement. Special Event Services, Crime Prevention and Lake Patrol. Police Chief Leonard Hollingsworthm Administration Patrol Investigations Traffic Patrol Officers Detectives Community Resource[ School Resource Accident Investigations nrt;rPrc Officers Special Enforcement Team (SET) Lake Operations Crime Prevention Special Events 97 Youth Accountability i/4� CITY OF LADE ELSINORE ��� ANNUAL OPERATING BUDGET FISCAL YEAR 2414-15 Action i.pc s (opttaf tithe Wodd POLICE SERVICES Division: Police Seivices Funding Source: General Fund FYII-12 FY12-13 FY13-14 FY 14-15 Expenditure Summary ACTUALS ACTUALS BUDGETED PROPOSED Personnel Services $ - $ - $ - $ 78,047 Contract Services 7,492,376 7,546,469 8,291,850 11,011,347 Materials and Supplies 502 1,835 13,500 24,000 Capital Outlay - 16,500 $ 7,492,938 $ 7,548,304 $ 8,321,850 _11 Division: Police Services Funding Source: Supplement Law Enl'arceiuent Services Fund FYI I-12 FYI 2-13 FY13-14 FY 14-15 Expenditure Summary ACTUALS ACTUALS BUDGETED PROPOSED Contract Services Materials and Supplies Capital Outlay Personnel Allocation Accounting Specialist 11 Department Total 100,000 164,526 79,500 44,394 1,978 10,500 - 14,941 10,000 1 14,39 1 y 181,445 $ 100,000 98 AUTHORIZED FY 2013-14 1.00 1.00 CHANGES 0.00 100,000 $ 100,000 PROPOSED FY 2014-15 1.00 1.00 A/� CIN OF ET LAKE ELSI NORE '^� ANNUAL OSCAI YF! R 20415 Arilon Sports (opital of the Wodd POLICE SERVICES Division: POLICE ADMINISTRATION MISSION: The Police Administration Division is responsible for providing leadership, direction and general administrative support required for effective and efficient law enforcement. The division also includes budget coordination and management, personnel and payroll administration, planning, organizational development and community support. Additionally, this division ensures cooperation between the Police Department and the City Council, City Manager, other departments. ACCOMPLISHMENTS FISCAL YEAR 2013-14: * Continued Zero Tolerance approach to combatting Graffiti by working in cooperation with Public Works, Parks and Recreation, Code Enforcement and Information Technologies. * Continued Zero Tolerance enforcement of DUI boating. * Continued with a strong volunteer base to include; Posse, Explorers, Lake Elsinore Marine Search & Rescue and station volunteers. * The Lake Elsinore Station had the Deputy Sheriff of the year for the County of Riverside. GOALS FISCAL YEAR 2414-15: * Working with the City of Lake Elsinore to acquire the building and parking lot located adjacent to the Lake Elsinore Police Station to accommodate growth and expansion. * Continue to seek COPS, OTS and other grants for appropriate grant funding to support law enforcement services and equipment. * Working with the City of Lake Elsinore to maintain and possibly increase patrol hour funding at an optimal level for public safety. * Working with the City of Lake Elsinore to increase funding for special team operations to include directed enforcement of criminal street gangs and drug violations, as well as, community oriented policing for Lake Elsinore's retail areas. * Working with the City of Lake Elsinore to maintain funding for Lake Patrol Operations for safe boating enforcement and vessel accident investigations. * Addition of one officer to be assigned to the Gang Task Force Region 6. * Continued collaboration with Public Safety Advisory Commission (PSAC). 99 CITY of �JJ LAKE ELSINORE "� Amon S pone CapNol of the Worfd POLICE SERVICES Division: POLICE ADMINISTRATION ANNUAL OPERATING BUDGET FISCAL YEAR 2014-15 Systems training. 100 FY 2012-13 FY 2012-13 FY 2013-14 FY 2014-15 PERFORMANCE MEASURES Target Actuals Target Target Number of volunteers 23 25 25 27 P.O.S.T. trainingcompliance NA NA 63% 1000/x, Percent of City Council and Public Siifety Advisory Committee meetings NA 98% 98% 1 001y attended. Number of livescans taken NA l 1 to 10 Percentage of management team with Advanced Incident Command 75% 75% 100% 1000/4 Systems training. 100 A� CITY OF LAKE ELSI NO1tF —�__.I ANNUAL OPERATING ET FISCAL YEAR 2015 mon Sports (opitol of the Wordd POLICE SERVICES Division: PATROL SERVICES MISSION: The Patrol Services Division provides first responders to law enforcement related public safety requests. The division is divided into two areas: General Patrol Officers and Community Service Officers. Patrol Officers are responsible for maintaining safety and order in the community. Patrol staff is involved in focused efforts to reduce crime, which includes general patrol and motorcycle patrol. A part of this component also includes Community Resource Officers. ACCOMPLISHMENTS FISCAL YEAR 2013-14: * Implemented Community Services Officer Position to support Crime Free Multi -Housing and Neighborhood Watch Programs. * Targeted high priority traffic areas with the support of two 2 new motor positions and riding sergeant position. * Achieved and maintained lower response times than previous year on patrol calls. * Quickly solved a takeover bank robbery, arresting four suspects and recovering all the stolen money. * Solved several in -progress burglaries where suspects were arrested and property recovered. GOALS FISCAL YEAR 2014-15: Ensure effective and efficient law enforcement in the community. * Increase level of training for patrol officers to maintain a high level of competency and keep officers abreast of current crime trends. * Maintain quick response on priority 1 and 2 calls, while also ensuring a high level of pro- active enforcement. * Continue Community Oriented Policing concepts to establish and maintain good communication with the public we serve. * Ensure crime trends and statistical data are considered in deployment strategies. * Reduce the number of injury traffic collisions through enforcement and public education in traffic, pedestrian and bicycle safety. * Maintain a high visibility, crime deterring presence in business and residential areas. * Ensure all personnel are in compliance with POST and all state training mandates. 101 i� CITY OF �� LAKE ELSI NORF T!=0 ANNUAL OPERATING BUDGET DISCAL YEAR 2014-15 Arden Shorts (apt al of the Wd POLICE SERVICES Division: PATROL SERVICES PERFORMANCE MEASURES Numher of general patrol officer hours provided per day Response time for Priority 1 calls (minutes) Response time for Priority 2 calls (minutes) Number of traffic collision Investigations Number of high visibility traffic checkpoints Number of Priority 1 calls Overall calls for service Number of boating citations Percentage of CSOs trained in the operation and setup of the Mobile Command Post. Number of narcotic arrests Number of DUI arrests 102 FY 2012.13 FY 2012.13 FY 2013-14 FY 2014.15 Target Actuals Target Target 130.8 1100 1.30.8 130.8 7.50 7,97 8.45 8.45 20.00 23.33 18.53 18.53 400 408 275 275 11 11 11 12 500 536 359 360 41,000 40,773 35,247 35.000 300 317 287 300 30% 30% 30% 1000/0 320 340 362 600 200 207 142 200 CITY OF ~� ANNUAL OPERATING ELSINOP CAL YEAR o (flan Sports (oplal of the World POLICE SERVICES Division: INVESTIGATIONS MISSION: The Investigations Bureau conducts follow-up investigations of initial reports handled by Patrol Services. The Investigations Bureau is comprised of a Crimes Against Property Division and Crimes Against Persons Division. Investigators from either division may also be utilized at times to initiate and complete investigations that are high profile in nature, in order to speed up the in- vestigative process, and provide a single source contact for victims and prosecutors. The Investi- gation Bureau's focus is to take initial investigations conducted by Patrol Services, and complete the necessary steps that cannot be completed by a field officer, due to time and resources, to en- sure the identity and successful prosecution of criminal offenders. The Investigations Bureau is also comprised of School Resource Officers (SRO) and the Youth Accountability Team (YAT). ACCOMPLISHMENTS FISCAL YEAR 2013-14: * Solved a cold case homicide of a local dignitary. * Solved several child molestation cases that resulted in convictions with significant prison sentences. * Solved several identity theft cases through forensic analysis of computers. * Through creative investigative techniques, detectives were able to identify and arrest the suspect of a homicide that had previously been committed in the City of Riverside. GOALS FISCAL YEAR 2014-15: * Working with City of Lake Elsinore and Lake Elsinore Unified School District to restore 2 School Resource Officers positions. * Obtain funding for additional training to maintain high competency levels. Obtain funding for additional computer forensics equipment. * Maintain high quality level of investigations that will result in successful prosecutions. * Continue to provide effective and efficient investigations of criminal violations. * Contact victims of crimes in a timely manner. * Act as a liaison between the District Attorney's office and the victim(s) to ensure successful prosecution. PERFORMANCE MEASURES Number of Crime Free Housingehecks Number of casesclosed by investigation unit Case closure rate N umber of open cases per detective 103 FY 2012-13 FY 2012-13 FY 2013-14 FY 2014-15 Target Actuals Target — Target NA NA 27 20 650 670 647. 700 40% 40% 44% 60% 17 is 12 1.2 CITY OF LAKE ELSI;7.. �-�+`� ANNUAL OPERATING BUDGET FISCAL YEAR 2014-15 A (lion Spom CapRal of the Wold FIRE SERVICES MISSION: The Fire Departinent maintains the highest levels of fire and disaster preparedness, prevention, and community involvement in order to ensure the safety of both our residents and visitors. The City contracts with the Riverside County Fire Department for Fire services, Emergency Operations provides comprehensive emergency services utilizing a highly trained work force, progressive technology and modern equipment to provide Fire and Paramedic services. The Lake Elsinore Fire Department is dedicated to protect life, property, and the environment throughout the City, accomplished by a comprehensive emergency service response program utilizing responsible fiscal managetment, a highly trained work force, progressive technology and modern equipment. Emergency Operations Fire Suppression Emergency Medical Services All Risk Responses Non -Response Activities 104 cl-nr of ANNUAL OPERATING BUDGET LAKE ELSINOR.E FISCAL YEAR 2014-15 Arnow Sports Capgol of the Wodd Division: Fire Services Fx enditure Summar Contract Services Materials and Supplies Capital Outlay ACCOMPLISHMENTS FISCAL YEAR 2013-14: EIRE SERVICES Funding Source: General Fund FY11-12 FY12-13 ACTUALS ACCUAI S $ 3,796,393 $ 3,922,283 11,940 13,625 5,395 $ 3,813,728 $ 3,935,908 1~Y13-14 BUDGETED $ 5,262,144 28,700 $ 5,290,844 FY 14-15 PROPOSED $ 7,225,735 11,000 5,500 $ 7,242,235 * Opened and staffed Rosetta Canyon fire station. * Ordered new medic truck for the City of Lake Elsinore. Equipped and staffed the county reserve truck at Rosetta Canyon fire station. Purchased equipment to outfit the new city truck. * Developed rescue boat program, trained battalion personnel and placed boat in service. * City of Lake Elsinore entered into a Wildland Fire Protection Contract with Cal Fire. GOALS FISCAL YEAR 2014-15: * Maintain 5 minute service level as the City grows geographically and demographically. * Continue to expand and develop technology solutions to enhance fire service delivery capabilities. * Continue to expand and develop technology solutions to enhance EMS delivery capabilities. * Continue to respond to emergency calls in five minutes or less 90% of the time. * Provide AEU locations via a public mobile app or City website. * Continue to confine and effectively suppress 90% of all structure fires within the City of Lake Elsinore with first alarm resources. * Contain and control 95% of all unwanted wildland fires at ten acres or less. * Continue to work toward opening Rosetta Canyon station 97 with a fully staffed ALS truck company and relocate City Battalion Chief office to station 97. 105 CITY OF LAKE ELSINORE `^� ANNUAL OPERATING BUDGET FISCAL YEAR 2014-15 A(Von Sports (opitol of the Wodd FIRE SERVICES GOALS FISCAL YEAR 2014-15 (cont.): * Continue to work toward opening Rosetta Canyon station 97 with a fully staffed ALS truck company and relocate City Battalion Chief office to station 97. * Re -fund the City Fire Prevention Specialist position for Fire Department and Code Enforce- ment to assist with inspections and administrative duties. * Work toward the purchasing and staffing of an ALS engine for station 97. * Be able to provide and complete all life hazard safety inspections on an annual basis, with ad- ditional staff to be shared with Code Enforcement. * Provide leadership and assist with direction from the City in identifying a new fixed location for a City E.O.C. FY 2012-13 FY 2012-13 FY 2013-14 FY 2014-15 PERFORMANCE MEASURES Target Actuals Target Target Average response time [minutes] 5 5 5 5 Percent of calls on scene in 5 minutes or less 85% 85% 89% 9S% Initiate emergency advanced life support within 15 minutes of dispatch 100% 100% 100% 100% initiate suppression action on Fires within 15 minutes of dispatch 90% 90% 90% 90% 106 CITY 4F LAKE E L S I Nom _-� ANNUAL FISCAL YEAR 2014-15 4cttof Sports (opmalof rhe world ANIMAL SERVICES MISSION: To contract with and support the Animal Friends of the Valleys to provide adequate and reasona- ble animal control sheltering and field services for our residents including dog and cat licensing, community patrols, spay and neuter, microchipping and adoption services to protect the public safety of our community while reducing pet overpopulation and saving animal lives. Division: Animal SeivicE s Funding Source: General Fund FY11-12 FY12-13 FY13-14 FY 14-15 Expenditure Summar ACTUALS ACTUALS BUDGETED PROPOSED Contract Services $ 378,274 $ 393,059 $ 439,220 $ 515,988 Other 92,102 299,404 319,439 S :i7!! 271 4E35 161 $ 7;!!!,h'L4 $ !!;!5,427 ACCOMPLISHMENTS FISCAL YEAR 2013-14: * Opened low cost spay and neuter clinics. * Successfully adopted the Regional Coordinated Marketing Program. * Reduced animal license fees to align more closely with neighboring cities. GOALS FISCAL YEAR 2014-15: * Increase the total number of active animal control patrol hours from five to eight hours per day. * To partner with the Southwest Communities Financing Authority's member agencies to launch a Regional Coordinated Marketing Program to leverage existing resources to educate and increase public awareness throughout the region about important pet ownership measures including licensing, spay and neutering and microchipping to reduce pet overpopu- lation in the shelter by 10% and adoptable euthanasia by 15% next year. * To implement reduced license fees and fee holiday and amnesty programs to encourage more pet owners to license their pets including sterilized or unsterilized dogs and cats. * Offer spay and neuter and microchipping incentives for approximately 250 free spay and neuter services and 1,000 microchips within our City. 107 /%\ CITY OF LAKE ELSINORE -`~� ANNUAL OPERATING BUDGET FISCAL YEAR 2014-15 Action Sports fapgol of the Wodd ANIMAL SERVICES ANIMAL CONTROL PERFORMANCE MEASURES Number of animals licensed in the City Number of newly licednsed animals in the City Number of adoptable animals euthanized Number of animals taken into the shelter Number of animals adopted Free spay & netitering vouchers given Number of reduced cost microchlpping done 108 Target Actuals Target Target 6,500 6,600 6,600 6,500 NA NA NA 1,000 NA NA NA 21000 NA NA NA 8,100 NA NA NA 1,850 NA NA NA 250 NA NA NA 1,000 A^^- am CITY OF LAKE ELSINORE �-���� ANNUAL OPERATING YEA 2015 Rton Sports (aprtal of the Wood PUBLIC WORKS MISSION: The mission of the Public Works Department is to provide quality services that support the infrastructure demands of the City and enhance the safety, welfare and aesthetic environment of the residents, businesses and visitors. This is accomplished through the development and maintenance of City streets, sidewalks, traffic systems, bike lanes, parks, buildings, trails and drainage facilities; professional engineering oversight of public and private improvement projects; and implementation of erosion/sediment controls and storm water quality measures. The Public Works Department is comprised of two Divisions: Engineering and Maintenance and ten [10] programs: Emergency Services, Weed Abatement, Engineering, Public Works Administration, Graffiti Maintenance, Environmental Services, Street & Sidewalk Maintenance, Vehicle & Equipment Maintenance, Park and Facility Maintenance, and Lake Operations. 109 CCTV OF LAKE ELSINORE `-�""'� ANNUAL OPERATING BUDGET' FISCAL YEAR 2014-1 S Action Sports OpNol of the Wodd Engineering Administration ( Maintenance Land Outreach Education TiraftieStreet Spe iAIEeenc Slll)pUl't & Landscape, Lighting & SI"pe Capital Projects Fmergenry Sidewalk Facility lake&Pa He Ikvelopment NPDES Engineering Administration Services Maintenance Maintenanre Maintenanco PrajeaReview Storm water 51 nal g Proje:; Managm10 111 K Special Event Asphalt Building Maintenance & Park &Plan Check Management Maintenatlrn Inspection � Support Piro Concrete Rehab landscape Maintenance Permits& Otrtreach (il;lni Recycling Building Lake Inspections Education TtaffirAnalysis Adnliuistratioll Programs Ping Si s&Strl In landscape Maintenance Maintenance Honks/Map 1—C.I.:c PublicHids F"',dAbatemen! e8&ptian Cnnttul CERT EEE Service Mai ntena nue Gas Tax, Measure Spill Clean-ups Speed Surveys "A"&TUMF HHw Graflitiltemoval PublieSeuviae Lala+ Administration CAlectio I I Pecluesta Aeration 1'uhlirSF'tvice R,•,tllests Outreach Education Drainage Ft illNe11A 111'P Spe iAIEeenc Slll)pUl't Landscape, Lighting & SI"pe Maintenance Sh"ll igh i hlaiutenatn•e 110 �/' CITY OF�REN%S--' *y'►ANNUAL OPERATING BUDGET LAKE ELS! NFISCAL YEAR 2014-15 Division; Emergency Services Expenditure Summary Personnel Services Contract Services Materials and Supplies Capital Outlay Transfers Division: Weed Abatement Expenditure Summary Personnel Services Contract Services Materials and Supplies Capital Outlay Division, Graffiti Expenditure Summary Personnel Services Contract Services Materials and Supplies Division: Envirorunental Services Expenditure Summary Personnel Services Contract Services Materials and Supplies Division: Engineering Expenditure Summary Personnel Services Contract Services Materials and Supplies mon Sports (apgal of the World PUBLIC WORKS Funding Source. General Fund FY11-12 FY12-13 ACTUAI S ACTUALS 383 3,142 7,738 $ 11,'263 $ 6,313 1,342 85,120 7,4'25 402 FY13-14 BUDGETED $ 10,311 12,165 40,524 FY 14-15 PROPOSED $ 7,028 8,800 10,500 $ 100602 a; b.i,t1t111 b It),,-A4a Funding Source- General Fund FY11-12 FY12-13 ACTUALS ACTUALS :3,687 $ 370,271 $ 250,277 18,903 30,096 7,970 12,227 $ 92,099 1,678 $ ,397,144 $ 294,278 Funding Source. General Fund FY11-12 FY12-13 ACTUALS ACTUALS :3,687 $ 80,539 $ 163,719 1,017 896 10,543 6,691 $ 92,099 $ 171,306 Funding Source. General Fund FY11-12 FY12-13 ACTUALS ACTUALS $ 376 $ 83 27,230 17,829 :3,687 5,083 $ 31293 $ 22,995 Funding Source: General Fund FY11-12 FY12-13 ACTUALS ACTUALS $ 362,666 $ 376,792 328,545 422,933 3,010 2,539 $ 694,221 $ 802,264 WE FY13-14 BUDGETED $ 345,768 30,325 4,575 $ 380,668 FY13-14 BUDGETED $ 158,899 910 9,750 $ 169,559 FY13-14 BUDGETED $ 275 27,160 3,800 $ 31,235 FY13-14 BUDGETED $ 383,180 633,575 4,000 $ 1,020,755 FY 14-15 PROPOSED $ 369,478 20,700 7,000 $ 397,17H FY 14-15 PROPOSED $ 180,589 2,750 14,150 $ 197,489 FY 14-15 PROPOSED 27,840 3,800 $ 31 640 FY 14-15 PROPOSED $ 1,015,088 1,019,050 8,200 $ 2,042,338 CIS of LAKE ELSINORE ANNUAfL OPERATING BUDGET FISCAL YEAR 2014-15 Division: Administration Expenditure Summar Personnel Services Contract Services Materials and Supplies Capital Outlay Division: Park Maintenance Expenditure Summa! j Personnel Services Contract Services Materials and Supplies Capital Outlay Division: Facility Maintenance Expenditure Summary Personnel Services Contract Services Materials and Supplies Division: Lake Administration Ex enditureSummar Personnel Services Contract Services Materials and Supplies Capital Outlay Division: Lake Aeration Expenditure Summar Personnel Services Contract Services Materials and Supplies Capital Outlay Acton Sports tnprhtl of ,+he Woad PUBLIC WORKS Funding Source: General Fund FY11-12 FY12-13 ACTUALS ACTUALS $ 122,206 $ 200,772 10,981 30,101 2,444 13,499 • 1,049 $ 135,631 $ 245,421 Funding Source: General Fund FYI 1-12 FY12-13 ACTUAFS ACTUALS $ 349,068 $ 397,433 799,998 886,841 43,680 54,024 $ 85,116 1,678 $ 1,192,746 $ 1,339,976 FYI 3-14 BUDGETED FY 14-15 PROPOSED $ 199,632 $ 727,487 36,200 49,500 3,500 12,700 $ 239,332 $ 789,687 FYI 3-14 BUDGE'T'ED $ 385,281 789,456 37,600 $ 1,212,337 Funding Source. General Fund $ 561,766 FY1i-12 FY12-13 FY13-14 ACTUALS ACTUALS BUDGETED $ 63,090 $ 66,543 $ 85,116 209,854 207,000 211,315 91008 18,223 19,000 $ 281,952 $ 291,766 S t 15,43 1 Funding Source: General Fund FY11-12 FY12.13 ACTUALS AC"TUAI S $ 539,778 $ 561,766 238,034 238,754 48,819 42,823 21,381 1,678 $ 848,012 $ 845,021 Funding Source. General Fund FY11-12 FY12-13 ACTUALS ACTUALS $ 82,638 $ 84,043 101,034 91,177 295 - 16,667 - $ 200,634 $ 175,220 112 FYI 3-14 BUDGETED $ 565,212 200,340 44,550 FY 14-15 PROPOSED $ 427,024 831,550 37,880 $ 1,296,454 FY 14-15 nn rinncnr� $ 87,072 214,100 19,000 $ 320,172 FY 14-15 PROPOSED $ 285,384 213,232 44,550 $ 910,102 $ 543,166 FY13-14 BUDGETED $ 84,103 153,500 3,000 16,700 $ 257,303 FY 14-15 PROPOSED $ 91,634 153,500 3,000 16,700 ti 264,834 CITY OF ET LAKE ELSINORE �/ ANNUAL FOSCAL YEAR 201415 Accton sports (opttal of the world PUBLIC WORKS Division: Boat Launch Expenditure Summary Contract Services Materials and Supplies Capital Outlay Division: Reclaimed Water Fill Lake Expenditure Summar Contract Services Division: Vehicle & Equipment Maintenance Expenditure Summary Personnel Services Contract Services Materials and Supplies Capital Outlay Funding Source: General Fund FV11-12 FY12-13 ACTUALS ACTUALS $ 12,154 28 14,740 '$ 26,922 $ 12,672 3,228 FV13-14 FY 14-15 BUDGE'T'ED PROPOSED $ 23,720 3,300 $ 15,900 $ 27,020 Funding Source: General Fund FY11-12 FY12-13 ACTUALS ACTUALS $ 23,720 3,300 $ 27,0'20 FY13-14 FY 14-15 BUDGETED PROPOSED 512,500 $ 650,000 $ 650,000 $ 650,000 S 512,500 $ 650,000 $' 650,000 $ 650,000 Funding Source: General Funis FY11-12 FY12-13 ACTUALS ACTUALS $ 81,388 $ 46,152 162,886 213,855 71,853 78,774 - _ 1,678__ $ 316,127 $ 340,459 113 FY13-14 BUDGETED $ 49,765 212,345 78,000 15,000 $ 355,110__ FY 14-15 PROPOSED $ 200,419 219,970 80,500 �$ 500,889 i� CITY OF LAKE ELSINORE "~--�� ANNUAL, OPERATING BUDGET FISCAL YEAR 201415 Amon Spom (apit lheWedd PUBLIC WORKS 114 AUTHORIZED PROPOSED Personnel Allocation FY 2013-14 CHANGES F'Y2014-15 WEED ABA'S'EMENT Senior Lead Worker 1.00 0.00 1.00 Equipment Operator 1.00 0.00 1.00 Maintenance Worker li 1.00 0.00 1.00 Maintenance Worker 1 :1.00 0.00 2.00 Total 5.00 O.DO 5.00 GRAFFITI MAINTENANCE Graffiti Technician 1.00 0.00 1.00 Graffiti Technician 1.00 0.00 1.00 Total 2.00 0.00 2.00 _ENGINEERING Director of Public Works/City Engineer- 1.00 (1.00) 0.00 Director ol' Public Works U00 1.00 1.00 City Engineer 0.00 1.00 1,00 Principal Engineer 1.00 (1.00) 0.00 Engineer Inspector 1.00 0.00 1.00 Senior Engineer Technician 3.00 0.00 3.00 Management Analyst 0.00 1.00 1.00 Administrative Assistant 0.00 1.00 1.00 Office Specialist 1 1.00 [1.00) 0.00 Total 7.00 1.00 8.00 PUBLIC WORKS ADMINISTRATION Public Works Superintendent 1.00 0.00 1,00 Streets Operation Lead Worker 1,00 0.00 1.00 Equipment Operator 1.00 0.00 1.00 Maintenance Worker II 2.00 0.00 2.00 Maintenance Worker 1 3.00 0.00 3.00 Maintenance Worker I - PT 1.00 0.00 1.00 Office Specialist Ili 1.00 0.00 1.00 Total PARKS MAINTENANCE 10.00 0.00 10.00 Lead Worker 1.00 0.00 1.00 Park Specialist 1.00 0.00 1.00 Maintenance Worker 1I 1.00 0.00 1.00 Maintenance Worker 1 2.00 0.00 2.00 Total 5.00 0.00 5.00 114 CITY OF ET LAKE ELSINORE r'_��• ANNUAL FIPERATING SCAL YEAR 20141 S Aalon Sports Capital of the World PUBLIC WORKS Personnel Allocation FACILITY MA1N'1'EAMU Maintenance Worker I Total LAKE ADMINISTRATION Lake Superintendent Lead Worker Office Specialist III '1'o to i Maintenance Worker 11 Total VEHICLE & EQUIPMENT MAINTENANCE Chief Mechanic Mechanic Total Department Total 115 AUTHORIZED PROPOSED FY 2013-14 CHANGES FY 2014-15 1.00 0.00 1.00 1.00 0.00 1.00 1M 0.00 1.00 1..00 0.00 1.00 1.00 (1.00) 0.00 3.00 (1.00) 2.00 1.00 0.00 1.00 1.00 0.00 1.00 1.00 0.00 1.00 1.00 0.00 1.00 2.00 0.00 2.00 36.00 0.00 36.00 i� CITY OF LAKE ELSINORE ��- ANNUAL OPERATING BUDGET DISCAL YEAR 201415 Acton Sports tapftal of the World PUBLIC WORKS Division: ENGINEERING MISSION: The Engineering Divisions are responsible for the development of public infrastructure and all physical improvement within the public right-of-way. These improvements include the development of public streets (roadways, curbs, gutters, and sidewalks), traffic controls including: signal, striping, and signage, sewer systems, and storm drains. The Department provides public counter support, development review for grading, drainage and traffic issues, and timely inspections of Capital Improvement and private development Projects. ACCOMPLISHMENTS FISCAL YEAR 2013-14: * Reorganized staff to improve counter/phone coverage and be more responsive to the public. * Upgraded mailing process for improved program notification. * Completed SCE process for Underground District on Lakeshore Drive. * Continued lead agency status for SMARA implementation. * Completed FEMA training. * Completed 1-15/Railroad Canyon Interchange Signal Timing Project. * Installed/activated 18 Speed Feedback Signs at various school locations. * Updated speed limits at various locations for enforcement purposes. * Completed SB821 Sidewalk Projects at various locations throughout the City. * Completed Seismic Retrofit of City Hall and Cultural Center. * Completed parking lot improvements at Lake Point Park & La Laguna Resort/Boat Launch. * Completed paving of Elm Street; rehabilitation of Hunch Way; and slurry seal on Summer hill Drive. * Completed drainage improvements on Lakeshore Drive and other locations throughout the City. * Completed requirements of the NPDES and FEMA annual reporting process. * Received additional 1/2% discount on flood insurance premiums for property owners in the City as a result of proactive FEMA/NFIP activities. GOALS FISCAL YEAR 2014-15: * Ensure completion of Capital Improvement Projects in a cost-effective and timely manner. * Facilitate development activity by continuing to implement efficient processing procedures. * Continue to improve responsiveness to resident concerns. IM i� CITY OF ET LAKE ELSI NOP ANNUAL FISCAL YEAR 20]PERATING 14.15 Amon Spam Capital of the Wordd PUBLIC WORKS Division: ENGINEERING GOALS FISCAL YEAR 2014-15 (cont.): * Continue productive working relationship with Caltrans, RCTC, County of Riverside HHW and WRCOG. * Continue to work w/CR&R on consumer education for mandatory commercial recycling program. * Update Grading Ordinance & Construction Standards, including Engineering Division information/farms on the City's website. * Update PW Fee Schedule to ensure cost recovery with plan review, permitting and inspection processes. * Implement new ordinance to facilitate street light installation in older developments. * Continue effective preventative signal/communication equipment maintenance program to minimize equipment failures. * Update City-wide traffic counts; implement traffic calming measures to enhance neighborhood safety. * Install new traffic signals at Via Scenic/Summer hill Drive and Canyon Hills/Sage Road. * Install Traffic Signal Interconnect on Mission Trail from Diamond Drive to Corydon; and protective left -turn phasing at Lincoln/Machado. * Complete engineering design for Collier Avenue Medians and Gunner son Street Rehabilitation. * Initiate engineering design for Timescale Canyon Bridge Replacement project. * Complete rehabilitation of Main Street. * Complete engineering design and initiate construction of City Entry Mon mentation project. * Continue Survey Mon mentation Preservation to replace disturbed or missing survey mon- uments. * Study and implement NPDES requirements and fees/assessments to ensure compliance and cost recovery associated with program compliance measures. * Maintain National Flood Insurance Program (NFIP) discounts for property owners within the City by implementing various FEMA/NFIP activities. 117 /%�\ CITY OF LAKE ELSCNORE ��� ANNUAL OPERATING BUDGET FISCAL YEAR 2014-15 Action Spots Capitol of the World PUBLIC WORKS Division: ENGINEERING PERFORMANCE MEASURES Capital Improvement Program plans reviewed Capital Improvement Projects completed Total capital project costs incurred Projects completed within budget Projects completed on schedule Grading Plan Checksand issuance of grading permits Tract/Parcel maps reviewed and recorded Encroachment/Use permits issued First plan check turnaround time Subsequent plan checks turnaround time Permit inspection requests within 24 hours Review traffic control and construction plans Respond to traffic signal complaints during business hours Respond to after hour callout traffic signal 2 hours or less Traffic and Safety Investigations and rerommendations for improvements Street improvement plan check for private development and issuance of encroachment permits Implement neighbnrhood calming measures Average citizen correspondence per day Public outreach/Property owner notices regarding FEMA programs Flood Zone determinations Notices to financial institutions and real estate agencies Construction/Commercial & Industrial site inspections Water quality complaints investigated/resolved Water quality monitoring sites 118 FY /.012-13 FY 2012.13 FY 2013-14 FY 2014.15 Target Actuals Target �. Target 5 5 4 3 5 5 9 5 $ 12,000,000 5 10,000,000 $ 8,800,000 $ q,000,000 100% 90% 100% 100% 100% 95% 100% 100% 40 44 40 50 NA NA 4 4 300 344 374 374 3 weeks 3 weeks 3 weeks 3 weeks 2 weeks 2 weeks 2 weeks 2 weeks 100% 100% 100% 100% NA NA 41 50 1000/0 100% 100% 100% 100%) 100% 100% 100% 40 43 65 80 220 223 225 250 NA NA 12 18 NA NA 15 18 NA NA 186 16 NA NA 8 10 NA NA 82 82 NA NA 35 60 NA NA 6 10 NA NA 18 40 ,41^0--�\ CITY OF BUET LAKE ELSE NoRE r"Wry ANNUAL FISCAL YEAR 20114-15 Aaron Sports fapttal of the Wodd PUBLIC WORKS Division: PUBLIC WORKS ADMINISTRATION MISSION: The Public Works Division provides infrastructure maintenance. The Division conducts programs and provides services related to storm drains, hazardous waste collections, citywide clean-up, street repair, weed abatement, city trees, streetscapes, graffiti abatement, fleet maintenance and replacement, environmental and emergency services. ACCOMPLISHMENTS FISCAL YEAR 2013-14: Conducted 4 -CERT and one teen CERT classes. x Completed Emergency Operation Plan. * Implemented Headword Program. * Completed Main Street conduit project. * Completed upgrades at City Yard; installation of security alarm system/surveillance cameras. Completed Grand/Machado landscape improvement project. Conducted first annual Public Works Week; supported various special events and programs. Planned and facilitated 2013 Shake Out Expo. GOALS FISCAL YEAR 2014-15: * Add two teen CERT classes and one Spanish CERT class. * Purchase AS/400 Public Works Module to more efficiently track work orders and assets. * Implement new street crew dedicated for concrete, sidewalk, crack fill and asphalt repair to increase street/sidewalk maintenance programs and reduce costs associated with outside contractors. * Install concrete bunkers/covers at PW Yard to satisfy NPDES requirements. * Implement a comprehensive slurry seal program to extend the useful life of streets and roads. * Renovate/upgrade right-of-way and LLMD landscaping at various locations with drought -tolerant plant materials and water efficient irrigation equipment. * Certify PW Maintenance staff in confined space training/herbicide applications; re -certify staff in traffic control/work zone safety. * Establish a permanent location for a training facility or Emergency Operations Center. * Continue the Pavement Management Program (PMP) to address life -cycle maintenance and rehabilitation of the City's street system. * Investigate alternative fuel vehicle use to reduce fuel costs. 119 i� CITY OF LAKE ELSINORE �'�"`"'� ANNUAL OPERATING BUDGET FISCAL YEAR 2014-15 mon Sports fopltni n(thP IVMd PUBLIC WORKS Division: PUBLIC WORKS ADMINISTRATION PERFORMANCE MEASURES Percent Solid Waste Diversion Household Hazardous Waste (HHW) collection events/number of vehicles Household Hazardous Waste (HHW) collected {pounds Percentage of Construction and Demolition Waste Diversion City-wide clean-up events was collected {tons) Number of County EMS meetings Participation in County -wide disaster exercise Number of SEMS and NIMS training County Operational Area Planning Committee {OAPC) meetings Participated in special events Outreach assistance at special events Community emergency preparedness Radio communications test CERT training drills Number of citizen complaints processed each day Special event support Council agendas prepared/processed Number of contracts/agreements awarded 120 FY 2012-13 FY 2012-13 FY 2013-14 FY 2014-15 Target Actuals Target Target NA NA 20% 200/a NA 10/1,450 :10/2,450 10/2,530 130,000 132,000 132,000 138,000 10% 14% 14% 15% 200 211 211 240 10 12 10 10 1 1 1 2 4 4 57 30 NA NA 36 48 NA NA 2 3 NA NA 8 12 NA NA 24 30 NA NA 12 24 NA NA 5 8 5 5 5 10 NA NA 17 17 57 66 72 87 NA 30 27 44 A `\ CITY OF--�_,��� ANNUAL OPERATING BUDGET LAKE ELSI NOPE FISCAL YEAR 201415 Amon Sports tapltal of the Wodd PUBLIC WORKS Division: MAINTENANCE MISSION: The Maintenance Division is responsible or all City street & sidewalks, parks, facilities, and lake maintenance. Street maintenance provides well- maintained right-of-way areas for the safety and mobility of motorists, bicyclists and pedestrians, including traffic signing and striping as directed by the Engineering Division. This program will also maintain City -owned storm drains, catch basins, and surface drainage facilities, and monitor illegal dump areas in support of the City's NPDES program. Park maintenance provide services to include mowing and trimming of turf areas, pruning shrubs and ground cover, trimming trees, applying fertilizer applications, litter removal, weed control, repair and monitoring of irrigation systems, replacement of plant materials, payment of water and electric utility charges, and administration costs. Lake maintenance maximizes the beneficial use of the City's unique aquatic resources for the betterment of the community by developing and implementing measures to protect water quality, stabilize the Lake -level, enhance wildlife habitat, ensure public safety and expand recreational lake activities. ACCOMPLISHMENTS FISCAL YEAR 2013-14: * Completed the Tuscany Hills Planting Project and Monument Replacement for the Tuscany Hills HDA. * Installed the City's first Special Needs Swing at Canyon Hills Community Park. * Reduced the volume of irrigation water lost to broken pipes, sprinklers and other leaks by increased monitoring and installation of electronically actuated valves, with flow sensors, to automatically turn off water during major leaks. * Reduced injury and liability by retrofitting or replacing concrete pads, sidewalks and curbs that were lifting, cracking or in general poor condition. * Completed Interior and Exterior Painting, Window Replacements, Brick Stairs, Portico Lighting and various additional upgrades for the Cultural Center Retrofit Project. * Reduced operating cost of Seaport Boat Launch Facility by continuing to perform the majority of maintenance tasks in-house, such as annual parking lot striping, landscaping and janitorial. * Support revisions to the Local Cooperative Agreement to add supplemental water to the lake at an elevation below 1,247' MSL. * Maintain dissolved oxygen levels above 2ppm at 1 -foot off the bottom to reduce algal biomass by 25% and prevent fish kills. * Collaborate with EVMWD in developing standard operating procedures to optimize the efficiency of the DE stratification and Diffused Aeration systems based on the data collected through the aeration monitoring. 121 LAKEOF TC ELSINOF�E �-`o ANNUAL OPERATING BUDGET _.... FISCAL YEAR 2014-15 Arlon Sports fnpitalofthe Wodd PUBLIC WORKS Division. MAINTENANCE GOALS FISCAL YEAR 2014-15: * Develop a park assessment program for maintenance and repairs of park facilities. * Improve turf on sports fields by re -sodding hare patches during off season. * Reduce injury and liability, as well as meet ADA compliance in children's play areas by replacing sand with wood fiber. * Develop a preventative maintenance program for asphalt paving of parking lots. * Develop a painting program for park facilities. * Systematically replace fallen or missing trees. * Reduce capital costs and major repair costs by implementing a preventative maintenance program For City facilities. * Reduce capital costs and liability through increased inspection and performing frequent minor repairs of flooring in City facilities. * Improve aesthetics of City facilities and control costs by increased frequency of touch-up painting. * Develop a preventative maintenance program for asphalt paving of parking lots. * Obtain private investment to improve LERA Campground by preparing Request for Proposals (RFP) for long-term concessions agreement in exchange for development. * Administer Prop -40 Grant for Wetlands Enhancement Project to demonstrate and foster the ecological approach to improve the Lake's water quality. * Deter introduction of Invasive Mussels through public education, public information and training of commercial Boat Launch Facility Staff. * Improve flow distribution of Axial Flow Pump DE stratification System. * In conjunction with the TMDL Task Force, develop pollutant trading program to offset nutrient flux from sediments through in -lake treatments to increase nutrient load allocations for watershed stakeholders. * Construct improvements to Whiskers Fishing Beach to provide expanded parking, paved ADA parking and safety fencing to channel visitors past safety signage. 122 %ice� CITY OF ET LAKE ELSINORE "�! ANNUAL FISCAL YEAR 20PERATING 14415 Aaron Sports taprtol of the World PUBLIC WORKS Division: MAINTENANCE PERFORMANCE MEASURES Number of storin drain inspected and cleaned Number of street signs replaced, repaired and installed Asphalt/pot hole repairs (square feet) Paved surface streets maintained (miles) DO surface streets maintained (miles) Citizen service order requestsand responded within 3 days Curbs painted (linear feet) Sidewalk repair (square feet) Slurry Seal applied (square feet) Crack Seal applied (linear feet) Vehicles and trailers maintained 'rracturs and Implements maintained Vessels maintained Small power equipment maintained AL1CUO11 off'surplus vehicles and equipment Citizen service order requests and responded within 3 business days Number of graffiti cases reported and abated via gr-affhf hotline Number of graffiti eases reported and abated via webslte Number of graffiti cases reported and abated via "See Click Fix" Number of graffiti cases reported and abated via front counter Graffiti removed from parks (square feet) Numher of notices mailed to property owners Nuimber• of private lots cleaned by staff Number of cases investigated Number of properties assessed for weed abatement Acres of parkland maintained Number of sites maintainer} Playgrorard equipment audits Number of volunteers 123 1112012-13 FY 2012-13 FV 2013-14 FY 2014-15 Target _ Actuals ... Target Target NA 1,082/127 1,082/127 1,100/135 NA 1,031 1,031 1,050 NA 1,631 1,631 2,000 280 280 280 280 7 7 7 7 NA NA 100% 100% NA 7,072 7,072 8,000 NA NA 3,895 4,000 NA NA 180,000 180,000 NA 300 300 600 86 86 93 95 30 30 41 43 13 13 13 13 138 138 140 144 21 21 25 28 100% 100% 100% 100% 5 5 5 5 34 34 34 40 20 20 20 30 80 E30 80 99 1,500 1,500 1,500 1,500 5,000 5,000 7,500 7,500 630 631 395 420 115 115 120 50 NA NA 13 13 135 135 135 135 22 22 22 22 6 6 6 6 100 100 100 100 rC+ITY OF LNKE ELSINORE �� ANNUAL OPERATING BUDGET FISCAL YEAR 2014-15 Action Sports ito! of the Wodd PUBLIC WORKS Division: MAINTENANCE PERFORMANCE. MEASURES (cont.) Number of facilities maintained Total square footage of facilities maintained Number of daily lake use passes sold Number of lake citations issued Number of boating collisions reported Average algae biomass (micrograms of chlorophyll -per liter) Percentage of monitoring period with oxygen levels above 2,0 mg/Las measured t -foot off the bottom Percentage of monitoring period with a temperature difference less than 2oF between surface and bottom waters Number of boats launched Number of boat ramp accident claims Annual supplemental water additions (acre-feet) Unit cost per acre-foot of supplemental water ($/AF) Number of months lake elevation is above 1,240 -feet MSL 124 FY 2012-13 FY 2012-13 FY 2013.14 FY 2014.15 Target Actuals Target w Target 9 9 9 9 31,113 31,113 31,113 31,113 22,000 22,000 22,000 22,000 350 350 350 350 3 3 3 3 40 40 40 40 95% 95% 95% 95% 95% 95% 9590 95% 11,000 11,000 11,000 11,000 4,000 4,000 4,000 4,000 225 225 225 225 12 12 12 12 A� CITY OF RE �-"� ANNUAL OPERATING BUDGET LAKE ELSINO FISCAL YEAR 201415 Amon Spom foetal of the World COMMUNITY SERVICES MISSION: The Commtinity Set -vices Department provide a variety of programs that educate, entertain and enrich the community. The Department delivers exceptional special events for the entire fancily. Arrange for services and programs that are needed by those with special needs, teens, and seniors. Provide professional leadership through recreational programs, services, and events that enhance the quality of life in the community. Citywide EventsI Ij Athletics II I Community mm i Recreation Winterfest L Youth Sports Programming Children's Fair Field Rentals Contract Classes Community Park Aquatics Events I Development Cultural Events I I Facility Rentals Volunteers 125 Human Services Senior Center Teens CInr of LAKE ELSINORE `�� ANNUAL OPERATING BUDGET FISCAL YEAR 2014-15 AMon W45lrvpnaroltheWodd COMMUNITY SERVICES Division: Recreation Funding Source: General Fund FY11-12 FY12-13 FY13-14 FY 14-15 Expenditure Summa ACTUALS ACTUALS BUDGETED PROPOSED Personnel Set -vices $ 126,888 $ 156,323 $ 262,148 $ 594,507 Contract Services 28,382 58,981 76,500 96,300 Materials and Supplies 1,797 1,926 2,000 2,000 $ 157,067 $ 217,230 $ 340,648 $ 692,807 Division: Community Center Funding Source: General Fund FY11-12 FY12-13 FY13-14 FY 14-15 Expenditure Summary ACTUALS ACTUALS BUDGETED PROPOSED Personnel Services $ 306,087 $ 301,269 $ 232,603 $ 385,484 Contract Services 154,749 180,846 188,590 199,830 Materials and Supplies 19,545 20,716 18,500 19,500 Capital Outlay - 5,906 - - $ 480,381 $ S08,737 $ 459,693 $ 604,1114 Division: Senior Center Funding Source: General Fund FY11-1.2 FY12-13 FY13-14 FY 14-15 Expenditure Summa ACTUALS ACTUALS BUDGETED PROPOSED Personnel Services $ 130,997 $ 130,536 $ 128,832 $ 133,752 ContractSetvices 45,489 65,413 71,168 71,168 Materials and Supplies 2,912 4,343 3,700 3,700 Capital Outlay 6,635 $ 179,398 $ 206,927 $ 203,700 $ 208,620 126 CITY OF ET LAKE ELSENORE -r-,� ANNUAL FISCAL YEAR 201PERATING 14-15 Personnel Allocation Director of Community Services Recreation Manager Project Analyst - PT Special Events Coordinator Volunteer Coordinator - PT Office Specialist II Total COMMUNITY CENTER Supervisor -Recreation Recreation Aide - PT RecreationSpec ialist- PT Recreation Leader- PT Water Safety Instructor - PT Total SENIOR CENTER Community Services Coordinator Bus Driver - PT Recreation leader - PT Office Specialist I - PT Total Department Tata! Acton Sports (opttol of the World COMMUNITY SERVICES 127 AUTHORIZED PROPOSED FY 2013-14 CHANGES FY 2014-15 0.00 1.00 0.00 1.00 1.00 r, nr. 3.00 1.00 3.00 1.00 4.00 6.00 15.00 1.00 0.00 1.00 0.00 0.00 1.00 1.00 1.00 1.00 1.00 1.00 I nn 0.00 1.00 3,00 6.00 1.00 2.00 (2.00) 2.00 A nn c !1!1 � nn 1.00 0.00 0.00 1.00 0.00 1.00 1.00 (1.001 2.00 1.00 20.00 6.00 17.00 1.00 1.00 1.00 0.00 3.00 26.00 I _ �\ CITY OF L_J��.� ANNUAL OPERATING BUDGET LA EL51 NYRE FISCAL YEAR 2014-15 Action Sports Capita+of the War!, COMMUNITY SERVICES Division: RECREATION MISSION: The Recreation Division is responsible for providing comprehensive, Citywide recreation programs that meet the recreation and human services need within the community. ACCOMPLISHMENTS FISCAL YEAR 2013-14: * Obtained DBW Grant for the Lake Elsinore Aquatics Center. Submitted for the Housing -Related Parks Program Grant. GOALS FISCAL YEAR 2014-15: * Develop global agreement for facility use of schools and parks with LEUSD. * Seek alternative revenue sources through grants, stimulus funding, and fees. Develop criteria and categories for "Park User Fees" and adjust fees accordingly. x Assist with administration of CDBG funds for improvements to Lakepoint Park. * Plan and conduct Music Festival in coordination with EVAN. PERFORMANCE MEASURES Process special event applications Numberof private rentals held at the Cultural Center Community meetings at the Cultural Center Co -spa nsored events Nmmber of new recreation programs implemented 128 FY 203 2-13 FY 2012-13 FY 2023-14 FY 2014-15 Target Actuals Target Target 5 5 26 22 5 8 20 12 10 15 15 20 5 6 6 7 5 5 5 5 CITY OF ET LAKE ELSI NORE ~+'�� ANNUAL FISCAL YEAR 20ING 1415 (tion Sports tapRal of the W64d COMMUNITY SERVICES Division: COMMUNITY CENTER MISSION: The Community Center Division is provides an array of activities that are both educational and entertaining for the community. ACCOMPLISHMENTS FISCAL YEAR 2013-14: * Developed a system to allow both unsupervised and supervised sessions at McVicker Spate Park. GOALS FISCAL YEAR 2014-15: * Collaborate with FIOA's to develop seasonal events; combined efforts will increase recreational activities and reduce expenses for the City. * Increase revenue by stimulating rental use of City Recreational Facilities through development of web page, flyers and cable ad. * Create a site manual for the McVicker Canyon Skate Park to include documents, policies, procedures and staff training guidelines. * Collaborate with LEUSD to establish a city-wide needs assessment aimed at identifying and developing programs for Special Needs Children and their Families. PERFORMANCE MEASURES Special events Rentals Number of classes offered Number of new classes Community Center users Community meetings 129 FY 2012.13 FY 2012.13 FY 2013-14 FY 2014-15 Tam Actuals Target Tar et 5 6 6 12 10 15 1s 24 20 33 33 30 5 5 5 3 40,000 40,000 40,000 42,700 10 15 15 15 i/� CITY OF LAKE ELSINORE �Q-00 ANNUAL OPERATING BUDGET FISCAL YEAR 2014-15 Amon Sports Caprtal of the Woad COMMUNITY SERVICES Division: SENIOR CENTER MISSION: The Senior Center Division provides a wide variety of recreational, self -enrichment and education programs for the over 50 generation. The facility includes a state of the art computer lab, billiard room, television lounge, a reading room, dinning hall, patio areas, garden boxes and a service kitchen. The Division provides social, recreational, physical and educational opportunities at low or no cost. ACCOMPLISHMENTS FISCAL YEAR 2013-14: * Developed Senior Van Program to transport seniors to events and activities outside of the Center. The Program provides two activities per month, including trip and shuttle services. * Supported programs and services for seniors through fund-raising efforts. GOALS FISCAL YEAR 2014-15: * Collaborate with agencies to provide health, education and screening services for senior citi- zens. * Increase participation in Health related programs and services (including the Smart Walkers, Health Screenings and education programs). * Develop programs that encourage active participation and challenges the creativity of the participants. * Offer two new classes and two new programs; increasing activity and providing improved health for older adults. PERFORMANCE MEASURES Offer health education & screenings per year Number of private rentals ('.ommun" meetings at Senior Center Average daily program attendance New programs and classes 130 FY 2012-13 FY 2612-13 FY 2013-14 FY 2014-15 Target Actuals Target Target 35 36 36 48 10 12 12 6 10 16 16 10 100 100 100 120 4 4 4 S 141^ 4 N \ CI-IY OF ANNUAL OPERATING BUDGET ELSINORFISCAL YS 4(tlon Sports fapgal of the Warp NON -DEPARTMENTAL MISSION: The Nora -Departmental Division is a cost center for general administrative expenditures such as retiree medical premiums, sales tax agreements property tax administration fee, and miscellaneous banking fees. Division: Nun -Departmental Fundinig Source: General Fund FY11-12 FY12-13 FYI 3-14 FY 14-15 Ex enditure Summary ACTUALS ACTUALS BUDGETED PROPOSED Personnel Services $ 449,159 $ 679,398 $ 654,450 $ 654,450 Contract Services 1,371,766 1,245,845 1,170,000 1,065,000 Materials and Supplies 1,196 2,500 2,500 Other 409,066 428,880 760,281 1,129,050 Transfers 63,000 - $ 2,292,991 $ 2,35513196 $ 2,587,231_ $ 2,851,000 Division: Transfers Funding Source: General Fund FY11-12 FY12-13 FY13-14 FY 14-15 Expenditure Summary ACTUALS ACTUALS BUDGETED PROPOSED Transfers $ 1,031,561 $ 677,417 _$_ 384,098 _$ 384,098 $ 1,031,561 $ 677,417 384,098 131 i� CITY OF LAKE ELSINORE ^`�~I ANNUAL OPERATING BUDGET FISCAL YEAR 2014-15 Action Spam fnpital of the World LAKE ELSINORE PUBLIC FINANCING AUTHORITY MISSION: The Lake Elsinore Public Financing Authority (LEPFA) is a joint exercise of powers between the City of Lake Elsinore and the Lake Elsinore Redevelopment Agency, created by a joint powers agreement dated July 25, 1989. The LEPFA provides financing for public capital improvements for the City and the former Redevelopment Agency. The LEPFA has the power to issue special revenue bonds to pay the cost of any public capital improvement. IICN �/'`el�' CITY OF PERATING ET LAKE ELSINOP 'r'"''"� ANNUAL FISCAL YEAR 2014-15 Amon Sports Capftoi of the Wodd LAKE ELSINORE RECREATION AUTHORITY MISSION: The Lake Elsinore Recreation Authority (LERA) is a joint exercise of powers between the City of Lake Elsinore and the Lake Elsinore Redevelopment Agency, which was created by a joint powers agreement dated December 1, 1996. The LERA continues to function without the Agency. The purpose of the LERA is to provide, through the issuance of revenue bonds, a financing pool to fund capital improvement projects. These revenue bonds are to be repaid solely from the revenues of certain public obligations. TM 133 CITY OF LAKE ELSINORE —"� ANNUAiUPERATING BUDGET FISCAL YEAR 2014-15 Action Spom (aprtd of the Woad SUCCESSOR AGENCY TO THE LAKE ELSINORE REDEVELOPMENT AGENCY MISSION: In June 2011, the Governor of California signed ABx1 26, which dissolved redevelopment agencies effective February 1, 2012 and provided for the designation of successor agencies to oversee the completion of previously obligated redevelopment activities. As a result, all assets of the redevelopment agency were transferred to the Successor Agency of the Redevelopment Agency (SARDA) on February 1, 2012 and the City Council began serving as the successor agency. iRL! /�\ CITY OF„�� ANNUAL OPERATING BUDGET LAKE ELSI NORE FISCAL YEAR 2014-15 Amon sports Opal of the World FIVE-YEAR FINANCIAL FORECAST The five-year financial forecast was developed to assist in long range planning and policy development. The five-year financial forecast provides a tool to evaluate the ability of the City to fund proposed programs, operating and maintenance costs, capital expenditures, as well as operating costs related to future capital improvement projects. However, as the City continues to grow, it is important to ensure that it can meet increasing demands, and be in a position to respond to possible changes in economic conditions, The five-year financial forecast is a dynamic tool that requires periodic update and monitoring of its underlying assumptions to keep the City in a position of strong fiscal condition. The five-year financial forecast will be presented at a later time. ap=.x� TM W11 A.11^�_ CITY OF LAKE ELSINORE �"`� ANNUAL OPERATING BUDGET FISCAL. YEAR 2014-15 Aalon Sports Capitatofthe World GLOSSARY OF TERMS ACCRUAL BASIS - The recording of the financial effects on a government of transactions and other events and circumstances that have cash consequences for the government in the periods in which those transactions, events, and circumstances occur, rather than only in the periods in which cash is received or paid by the government. ACTUAL - Represents the actual costs from the results of operations. ADOPTED - Represents the budget as approved by the City Council. AGENCY FUND - A fund normally used to account for assets held by a government as an agent for individuals, private organizations or other governments and/or other funds. APPROPRIATION - A legal authorization granted by the City Council to make expenditures and incur obligations for specific purposes. AUDIT - A systematic collection of the sufficient, competent evidential matter needed to attest to the fairness of management's assertions in the financial statements or to evaluate whether management has efficiently and effectively carried out its responsibilities. BALANCE SHEET - The financial statement disclosing the assets, liabilities, and equity of an entity at a specified date. BUDGET - A plan of financial operation embodying an estimate of proposed expenditures for a given period and the proposed means of financing them. Used without any modifier, the term usually indicates a financial plan for a single fiscal year. BUDGETARY CONTROL - The control or management of a government or enterprise in accordance with an approved budget for the purpose of keeping expenditures within the limitations of available appropriations and revenues. CAPITAL EXPENDITURES - Expenditures resulting in the acquisition of or addition to the government's general fixed assets having a unit cost of greater than $5,000 and a useful life exceeding five years. CAPITAL IMPROVEMENT PROGRAM [CIP] - A comprehensive plan which projects the capital needs of the community. Generally, it is a cyclical process that projects the needs for a set number of years. Capital improvements plans are essential to sound infrastructure and financial planning. The annual capital budget is derived from the long-term GIP. CAPITAL OUTLAY - Expenditures which qualify as capital costs according to accounting standards. This includes furniture, fixtures, machinery, equipment, and other relatively minor fixed assets. COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) - Funds allocated to local government from the federal government, usually through a local clearinghouse (Riverside County Economic Development Agency), based on a formula, but required to he applied for and required to be used within a broad functional area such as community development. 136 TCITY OF _/_� ANNUAL OPERATING BUDGET IAKI ELSINORE FISCAL YEAR 2014-15 coon Spurts (apitolofthe Wodd GLOSSARY OF TERMS (cont,) CONTINGENCY - A budgetary reserve set aside for emergency or unanticipated expenditures. DEBT SERVICE FUND - A fund established to account for the accumulation of resources for, and the payment of, general long-term debt principal and interest. Sometimes referred to as a Sinking Fund. DESIGNATED FUND BALANCE - Management's intended use of available expendable financial resources in governmental funds reflecting actual plans approved by the City Council. ENCUMBRANCE - Obligations in the form of purchase orders, contracts, or other commitments. They cease to be encumbrances when paid, cancelled, or when the actual liability is set up. ESTIMATED - Represents the original adopted budget plus any approved changes and anticipated year-end adjustments. i EXPENDITURES - Decreases in net financial resources that include current operating expenses that require the current or future use of net current assets, debt services, and capital outlays. FEES - Charges for specific services. FISCAL YEAR - The period designated by the City for the beginning and ending of financial transactions. The fiscal year begins July 1 and ends June 30. FRANCHISE - A special privilege granted by a government, permitting the continued use of public property, such as refuse disposal and cable television, and usually involving the elements of monopoly and regulation. FULL-TIME EQUIVALENTS (FTE) - The amount of time a position has been budgeted for in terms of the amount of time a regular, full-time employee normally works in a year. Most full- time employees are paid for 2,080 hours in a year. FUND - A fiscal and accounting entity with a self -balancing set of accounts recording cash and other financial resources together with all related liabilities and residual equities or balances and changes therein which are segregated for the purpose of carrying on specific activities or attaining certain objectives in accordance with special regulations, restrictions, or limitations. FUND BALANCE - The balance of net financial resources that are spendable or available for appropriation. GANN APPROPRIATIONS LIMIT - This term refers to Article X1I113 of the California State Constitution that places limits on the amount of proceeds from taxes that state and local governmental agencies can receive and spend each year. GENERAL FUND - The fund used to account for all financial resources except those required to be accounted for in another fund (i.e., enterprise or grant funds). Usually, the General Fund is the largest fund in a municipality. 137 A/10!�� CITY OF LAKE ELSI NORE ANNUAL OPERATING BUDGET FISCAL NEAR 2014-15 Action Sports (appal of the World GLOSSARY OF TERMS (cont.) GENERALLY ACCEPTED ACCOUNTING PRINCIPALS (GAAP) - The uniform minimum standards of and guidelines to financial accounting and reporting. They govern the form and content of the basic financial statements of an entity. GAAP encompass the conventions, rules, and procedures necessary to define the accepted accounting practices at a particular time. They include both broad guidelines of general application and detailed practices and procedures. GAAP provides a standard by which to measure financial presentations. GOALS - The desired result of accomplishments within a given time frame. GRANTS - Contributions or gifts of cash or other assets from another government to be used or expended for a specified purpose, activity, or facility. INTERNAL SERVICE FUNDS - A fund used to account for financing of goods or services provided by one department to other departments on a cost -reimbursement basis. LONG-TERM DEBT - Debt with a maturity of more than one year after the date of issue. MODIFIED ACCRUAL BASIS - The accrual basis of accounting adapted to the governmental fund -type measurement focus. Under it, revenues and other financial resource increments are recognized when they become susceptible to accrual that is when they become both "measurable" and "available" to finance expenditures of the current period. Expenditures are recognized when the fund liability is incurred except for (1) inventories of materials and supplies that may be considered expenditures either when purchased or when used. All governmental funds, expendable trust funds and agency funds are accounted for using the modified accrual basis for accounting. OBJECTIVES - The necessary steps that need to be accomplished to achieve a desired goal. OPERATING BUDGET - Plans of current expenditures and the proposed means of financing them. The annual operating budget is the primary means by which most of the financing, acquisition, spending and service delivery activities of a government are controlled. OPERATIONS & MAINTENANCE - Supplies and other materials used in the normal operations of City departments. Includes items such as books, maintenance materials, and contractual services. REVENUES - The yield of taxes and other sources of income that a governmental unit collects and receives for public use. SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY (SARDA) - Successor agency established due to ABx1. 26 which dissolved Redevelopment Agencies. Established to pay the debts and obligations and to perform the obligated activities of the former Temecula Redevelopment Agency (RDA). SPECIAL ASSESSMENT - A compulsory levy made against certain properties to defray all or part of the cost of a specific capital improvement or service deemed to benefit primarily those properties. 138 /0ir-�\ CITY OF �►`� ANNUA.L OPERATING BUDGET LAKE ELSINORE FISCAL YEAR 2014-15 ttlon sports (apltal of the Word GLOSSARY OF TERMS (cont.) TAXES - Compulsory charges levied by a government to Finance services performed for the common benefit. This term does not include specific charges made against particular persons or property for current or permanent benefits, such as special assessments. Neither does the term include charges for services rendered only to those paying such charges. TRANSFERS IN/OUT - Authorized exchanges of cash or other resources between funds. UNDESIGNATED FUND BALANCE - Available expendable financial resources in a governmental fund that are not the object of tentative management plans (i.e. designations.) USER CHARGES/BEES - The payment of a fee for direct receipt of a public service by the party benefiting from the service (i.e., building permit fees, recreation classes). 139 RESOLUTION NO. 2014-_ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKE ELSINORE, CALIFORNIA, REVISING THE SCHEDULE OF AUTHORIZED POSITIONS THE CITY COUNCIL OF THE CITY OF LAKE ELSINORE DOES HEREBY RESOLVE, DETERMINE AND ORDER AS FOLLOWS: SECTION 1. The Schedule of Authorized Positions, attached hereto, is hereby adopted pursuant to Section 4501 of the California Government Code. Such list is attached to this Resolution and incorporated herein by this reference. SECTION 2. The Schedule of Authorized Positions shall become effective July 1, 2014, and may be, thereafter, amended. SECTION 3. The City Manager shall implement the attached Schedule of Authorized Positions and has the authority to select and appoint employees in accordance with the City's personnel policies. SECTION 4. All prior resolutions and parts of this resolution in conflict with this Resolution are hereby rescinded. SECTION 5. The City Clerk shall certify to the adoption of this Resolution. SECTION 6. This Resolution shall take effect from and after the date of its passage and adoption. PASSED, APPROVED AND ADOPTED on this 10th day of June, 2014. Natasha Johnson, Mayor City of Lake Elsinore ATTEST: Virginia J Bloom, City Clerk APPROVED AS TO FORM: Barbara Zeid Leibold, City Attorney STATE OF CALIFORNIA SS COUNTY OF RIVERSIDE CITY OF LAKE ELSINORE I, VIRGINIA J. BLOOM, City Clerk of the City of Lake Elsinore, California, hereby certify that Resolution No. 2014-_ was adopted by the City Council of the City of Lake ld Elsinore at a regular meeting heon the 10th day of June, 2014 by the following vote: AYES: NOES: ABSENT: ABSTAIN: Virginia J. Bloom, CMC City Clerk CITY OF LAKE ELSINORE Aaron Sports (apitai of the World CITY OF LAKE ELSINORE, CALIFORNIA SCHEDULE OF AUTHORIZED POSITIONS for FY 2014-15 CITY COUNCIL Council Member CITY TREASURE City Treasurer CITY CLQ City Clerk Deputy City Clerk Office Specialist I1 Total CITY MANAGER City Manager Executive Assistant Management/Senior Analyst Total ADMINISTRATIVE SERVIC FINANCE Director of Administrative Services Finance Manager Finance Administrator Fiscal Officer Budget Officer Graphics Technician Accountant I Account Specialist II Account Specialist I (Cashier) - PT Total AUTHORIZED FY 2013-14 5.00 CHANGES 0.00 1.00 0.00 1.00 0.00 1.00 0.00 1.00 0.00 3.00 0.00 1.00 1.00 1.00 3.00 1.00 0.00 1.00 0.00 1.00 1.00 1.00 2.00 1.00 8.00 0.00 0.00 0.00 0.00 0.00 1.00 0.00 1.00 (1.00) 0.00 (1.00) 0.00 (1.00) (1.00) PROPOSED FY 2014-15 5.00 1.00 1.00 1.00 1.00 3.00 1.00 1.00 1.00 3.00 1.00 1.00 1.00 1.00 0.00 1.00 0.00 2.00 0.00 7.00 //� CITY OF -� LAKE ELSINORE ,1 Action Sports Capital of the World CITY OF LAKE ELSINORE, CALIFORNIA SCHEDULE OF AUTHORIZED POSITIONS for FY 2014-15 ADMINISTRATIVE SERVICES (cont.) HUMAN RESOURCES Human Resources Administrator Human Resources/Risk Management Analyst Human Resources Specialist Human Resources Assistant Human Resources Technician Total INFORMATION TECHNOLOGY Information Technology Administrator Information Technician I - PT Information Technology Database Analyst GIS Specialist/Disaster Total COMMUNITY DEVELOPMENT PLANNING COMMISSION Planning Commissioner - PT PLANNING & ZONING Community Development Director Planning Manager Principal Planner Senior Planner Associate Planner Community Development Technician Office Specialist III Total AUTHORIZED FY 2013-14 1.00 0.00 0.00 1.00 1.00 3.00 1.00 1.00 1.00 1.00 4.00 CHANGES 0.00 1.00 1.00 (1.00) (1.00) 0.00 0.00 (1.00) 0.00 (1.00) (2.00) 5.00 0.00 1.00 0.00 1.00 0.00 2.00 0.00 1.00 5.00 0.00 1.00 (1.00) 1.00 0.00 1.00 0.00 2.00 ECONOMIC DEVELOPMENT GIS Analyst 1.00 0.00 PROPOSED FY 2014-15 1.00 1.00 1.00 0.00 0.00 3.00 1.00 0.00 1.00 0.00 2.00 5.00 1.00 1.00 0.00 1.00 2.00 1.00 1.00 7.00 1.00 /'--O \ CITY Of LAKE ELSINORE Action Sports Capital of the World CITY OF LAKE ELSINORE, CALIFORNIA SCHEDULE OF AUTHORIZED POSITIONS for FY 2014-15 COMMUNITY DEVELOPMENT on . BUILDING & SAFETY Building & Safety Manger Building Inspector Building Inspector - PT Community Development Technician II Community Development Technician Office Specialist Total CODE ENFORCEMENT Code Enforcement Supervisor Code Enforcement Officer 11 Code Enforcement Officer I Code Enforcement Officer I - PT Community Development Technician Total POLICE SERVICE Account Specialist 11 PUBLIC SERVICES WEED ABATEMENT Senior Lead Worker Equipment Operator Maintenance Worker II Maintenance Worker I Total GRAFFITI MAINTENANCE Graffiti Technician Graffiti Technician AUTHORIZED FY 2013-14 1.00 2.00 1.00 1.00 2.00 1.00 8.00 1.00 0.00 2.00 1.00 0.00 4.00 1.00 1.00 1.00 1.00 2.00 5.00 1.00 1.00 CHANGES 0.00 0.00 0.00 0.00 (1.00) 0.00 (1.00) 0.00 2.00 (2.00) (1.00) 1.00 0.00 PROPOSED FY 2014-15 1.00 2.00 1.00 1.00 1.00 1.00 7.00 1.00 2.00 0.00 0.00 1.00 4.00 0100 1.00 0.00 1.00 0.00 1.00 0.00 1.00 0.00 2.00 0.00 5.00 0.00 1.00 0.00 1.00 Total 2.00 0.00 2.00 '100� �\ CITY OF LAKE ELSINORE Actim Sports Capital of the World CITY OF LAKE ELSINORE, CALIFORNIA SCHEDULE OF AUTHORIZED POSITIONS for FY 2014-15 PUBLIC SERVICES (cont.) ENGINEERING Director of Public Works/City Engineer Director of Public Works City Engineer Principal Engineer Engineer Inspector Senior Engineer Technician Management Analyst Administrative Assistant Office Specialist Total PUBLIC WORKS ADMINISTRATION Public Works Superintendent Senior Streets Operation Lead Worker Equipment Operator Maintenance Worker It Maintenance Worker Maintenance Worker I - PT Office Specialist III Total PARKS MAINTENANCE Lead Worker Park Specialist Maintenance Worker II Maintenance Worker I Total FACILITY MAINTENANCE Maintenance Worker I AUTHORIZED FY 2013-14 1.00 0.00 0.00 1.00 1.00 3.00 0.00 0.00 1.00 7.00 1.00 1.00 1.00 2.00 3.00 1.00 1.00 10.00 1.00 1.00 1.00 2.00 5.00 1.00 CHANGES (1.00) 1.00 1.00 (1.00) 0.00 0.00 1.00 1.00 (1.00) 1.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0,00 0.00 0.00 0.00 0.00 0.00 PROPOSED FY 2014-15 0.00 1.00 1.00 0.00 1.00 3.00 1.00 1.00 0.00 8.00 1.00 1.00 1.00 2.00 3.00 1.00 1.00 10.00 1.00 1.00 1.00 2.00 5.00 1.00 %�- �\ CITY OF �- LAKE ELSINORE Action Sports Capital of the World CITY OF LAKE ELSINORE, CALIFORNIA SCHEDULE OF AUTHORIZED POSITIONS for FY 2014-15 PUBLIC SERVICEScont.). LAKE ADMINISTRATION Director of Lake, Park & Recreation Supervisor Lead Worker Office Specialist III Maintenance Worker 11 Total LAKE AERATION Maintenance Worker II VEHICLE & EQUIPMENT MAINTENANCE Chief Mechanic Mechanic Total COMMUNITY SERVICE RECREATION Director of Community Services Recreation Manager Project Analyst - PT Special Events Coordinator Volunteer Coordinator - PT Office Specialist II Total COMMUNITY CENTER Supervisor -Recreation Recreation Aide - PT Recreation Specialist - PT Recreation Leader - PT Water Safety Instructor - PT AUTHORIZED FY 2013-14 1.00 1.00 1.00 1.00 0.00 CHANGES (1.00) 0.00 0.00 (1.00) 0.00 PROPOSED FY 2014-15 0.00 1.00 1.00 0.00 0.00 4.00 (2.00) 2.00 1.00 0.00 1.00 0.00 1.00 0.00 2.00 0.00 1.00 0.00 1.00 1.00 0.00 3.00 1.00 3.00 1.00 4.00 6.00 0.00 1.00 0.00 1.00 0.00 0.00 1.00 3.00 0.00 3.00 1.00 (2.00) 0.00 Total 15.00 2.00 1.00 1.00 1.00 2.00 1.00 1.00 1.00 1.00 1.00 1.00 6.00 1.00 6.00 2.00 2.00 6.00 17.00 .ice OTY OF _�► LAKE ELS I N RE Action Sports Capitai of the World CITY OF LAKE ELSINORE, CALIFORNIA SCHEDULE OF AUTHORIZED POSITIONS for FY 2014-15 AUTHORIZED PROPOSED FY COMMUNITY SERV(cont-I FY 2013-14 CHANGES 2014-15 SENIOR CENTER Community Services Coordinator 1.00 0.00 1.00 Bus Driver - PT 0.00 1.00 1.00 Recreation Leader - PT 0.00 1.00 1.00 Office Specialist l - PT 1.00 (1.00) 0.00 Total 2.00 1.00 3.00 General Fund Total 108.00 3.00 111.00 RESOLUTION NO. 2014-_ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKE ELSINORE, CALIFORNIA, ESTABLISHING THE APPROPRIATIONS LIMIT FOR FY 2014-15 AND SELECTING THE POPULATION AND INFLATION FACTOR ACCORDINGLY THE CITY COUNCIL OF THE CITY OF LAKE ELSINORE DOES HEREBY RESOLVE, DETERMINE AND ORDER AS FOLLOWS: SECTION 1. The Appropriations Limit will be calculated based on the changes in City population and California per capita personal income. SECTION 2. The Appropriations Limit for the City of Lake Elsinore for FY 2014- 15, attached hereto, is hereby adopted. SECTION 3. The City Clerk shall certify to the adoption of this Resolution. SECTION 4. This Resolution shall take effect from and after the date of its passage and adoption. PASSED, APPROVED AND ADOPTED on this 10th day of June, 2014. Natasha Johnson, Mayor City of Lake Elsinore ATTEST: Virginia J Bloom, City Clerk APPROVED AS TO FORM: Barbara Zeid Leibold, City Attorney STATE OF CALIFORNIA COUNTY OF RIVERSIDE SS CITY OF LAKE ELSINORE I, VIRGINIA J. BLOOM, City Clerk of the City of Lake Elsinore, California, hereby certify that Resolution No. 2014-_ was adopted by the City Council of the City of Lake Elsinore at a regular meeting held on the 10th day of June, 2014 by the following vote: AYES: NOES: ABSENT: ABSTAIN: Virginia J. Bloom, CMC City Clerk CITY OF LAKE ELSINORE APPROPRIATIONS (GANN) LIMIT FISCAL YEAR 2014-15 APPROPRIATIONS SUBJECT TO THE LIMIT FY 2014-15 Total Revenue* Less Non -Proceeds of Tax A) Total Appropriations Subject to the Limit APPROPRIATIONS LIMIT B) FY 2013-14 Appropriations Limit C) Change Factor** Cost of Living Adjustment - CPI Population Adjustment - PA Change Factor (CPI x PA) D) Increase (decrease) in Appropriations Limit E) FY 2014-15 Appropriations Limit (B x C) REMAINING APPROPRIATIONS CAPACITY (E -A) Remaining Capacity as Percent of the FY 2014-15 Appropriations Limit *Revenues are based on FY 2014-2015 Proposed Budget State Department of Finance Percent of Change in California Per Capita Income Percent of Change in City of Lake Elsinore Population % Increase Factor -0.23 0.9977 2.30 1.0230 1.0206 EXHIBIT B $ 34,188,561 11,112,350 $ 23,076,212 73,075,959 $ 3,756,104 $ 76,832,063 $ 53,755,852 69.97% ORDINANCE NO. 2014-_ AN ORDINANCE OF THE CITY OF LAKE ELSINORE, CALIFORNIA, AMENDING CHAPTER 3.08 AND CHAPTER 3.12 TO THE LAKE ELSINORE MUNICIPAL CODE REGARDING PURCHASING AND SURPLUS PROPERTY. WHEREAS, Chapter 3.08 of the Lake Elsinore Municipal Code establishes purchasing procedures for the City of Lake Elsinore; and WHEREAS, Chapter 3.12 of the Lake Elsinore Municipal Code establishes surplus property procedures for the City of Lake Elsinore; and WHEREAS, the City Council of the City of Lake Elsinore has determined that it is in the public interest and welfare to amend Chapters 3.08 and 3.12 of the Lake Elsinore Municipal Code. THE CITY COUNCIL OF THE CITY OF LAKE ELSINORE, CALIFORNIA, ORDAINS AS FOLLOWS: SECTION 1: That Chapter 3.08 of the Lake Elsinore Municipal Code is hereby amended and restated in its entirety, as follows: CHAPTER 3.08 GENERAL PROVISIONS 3.08.010 Adoption of purchasing system. In order to establish efficient procedures for the purchase of supplies, services and equipment, to secure for the City supplies, services and equipment at the lowest possible cost commensurate with quality needed, to exercise positive financial control over purchases, to clearly define authority for the purchasing function and to assure the quality of purchases, a purchasing system is adopted. 3.08.015 Scope of Chapter. The procedures established by this Chapter shall apply only to the purchase of supplies, equipment and services, and shall not apply to public projects as defined in Section 20161 of the California Public Contracts Code. A purchase shall include leasing or renting of equipment and shall be valued for purposes of applying the procedures established by this Chapter at the net present value of the payment amounts as determined by the Purchasing Officer. 3.08.020 Purchasing Officer --Office created. There is created the position of Purchasing Officer. The Purchasing Officer shall be responsible and have general supervision of the purchasing function. The duties of the Purchasing Officer shall be combined with those of the Director of Administrative Services. The Purchasing Officer shall have the authority to: A. Purchase or contract for supplies and equipment required by any using agency or department in accordance with purchasing procedures prescribed by this Chapter, such administrative regulations as the Purchasing Officer shall adopt for the internal management and operation of the Purchasing Department, and such other rules and regulations as shall be prescribed by the City Council or City Manager; Ordinance No. 2014 - Page 2 of 9 B. Negotiate and recommend execution of contracts or purchase orders for the purchase of supplies and equipment; C. Act to procure for the City the needed quality in supplies and equipment at least expense to the City; D. Discourage uniform bidding and endeavor to obtain as full and open competition as possible on all purchases; E. Prepare and recommend to the City Council rules governing the purchase of supplies and equipment for the City; F. Prepare and recommend to the City Council revisions and amendments to the purchasing rules; G. Keep informed of current developments in the field of purchasing, prices, market conditions and new products; H. Prescribe and maintain such forms as reasonably necessary to the operation of this Chapter and other rules and regulations; I. Coordinate the inspection of all supplies and equipment purchased to insure conformance with specifications; J. Recommend the transfer of surplus or unused supplies and equipment between departments as needed and the sale of supplies and equipment which cannot be used by any department or which becomes unsuitable for City use; and K. Maintain a bidder's list, vendor's catalog file and records needed for the efficient operation of purchasing functions. 3.08.030 Additional authorization for purchasing. The Purchasing Officer, with approval of the City Council, may authorize in writing any agency or department to purchase or contract for specified supplies, services and equipment independently of the Purchasing Officer, but shall require that such purchases be made in conformity with the procedures established by this Chapter. The Purchasing Officer shall also require that all documents supporting the formal or informal bidding procedures be attached to the City's copy of purchase order. 3.08.035 Estimates of requirements. All City departments shall file detailed estimates of their requirements in supplies and equipment in such manner, at such time, and for such future periods as the Purchasing Officer shall prescribe. 3.08.040 Requisitions. Each City departments shall submit requests for supplies, services and equipment to the Purchasing Officer by standard requisition forms, or by other means, as may be established by the purchasing rules and regulations. 3.08.045 Purchase orders. Purchases of supplies, services and equipment shall be made by purchase order, or by such other procedures established by the Purchasing Officer. Ordinance No. 2014 - Page 3 of 9 3.08.050 Encumbrance of funds. Except in cases of emergency, the Purchasing Officer shall not issue any purchase order for supplies or equipment unless there exists an unencumbered appropriation in the fund account againstwhich such purchase is to be charged. 3.08.055 Inspection and testing. The Purchasing Officer or requesting department shall inspect supplies and equipment delivered and contractual services performed to determine their conformance with the specifications set forth in the order or contract. The Purchasing Officer shall have the right to waive any defect or informality. The Purchasing Officer shall have the authority to require chemical and physical tests of samples, submitted with bids and samples of deliveries which are necessary to determine their quality and conformance with specifications. 3.08.060 Purchase Order Splitting Prohibited. The Purchasing Officer or requesting department shall not engage in contract splitting or purchase order splitting in order to avoid the bidding procedures as set forth in this Chapter. 3.08.065 City Manager. The City Manager is authorized to enter into contracts for the purchase of supplies or equipment or contracts for personal, professional, consultant and maintenance services where the amount of such contract does not exceed $30,000. 3.08.070 Exceptions to Bid Procedures. Notwithstanding the purchase procedures set forth in this Chapter, bidding procedures for the purchases of supplies, services and equipment shall not apply to the following situations: A. An emergency requires that an order be placed with the nearest available source of supply; B. The commodity or service can be obtained from only one (1) vendor; C. The commodity or service can be obtained through a cooperative purchasing program devoted to local government procurement so long as the underlying procurement was made using bid procedures at least as restrictive as provided in this Chapter 3.08. D. Professional services contracts for accountants, attorneys, architects, engineers, surveyors, construction managers and other professionals and consultants; E. When in the best interest of the City, the City Manager may authorize the Purchasing Officer to bypass the formal bid process for the purchase of surplus property from another governmental entity; F. When in the best interest of the City, the City Manager may authorize the Purchasing Officerto bypass the bid process required under this Chapter for purchases of thirty thousand dollars ($30,000) or less; G. When in the best interest of the City, the City Council may authorize the City Manager or Purchasing Officer to bypass the bid process required Ordinance No. 2014 - Page 4 of 9 under this Chapter for purchases greater than thirty thousand dollars ($30,000); or H. Purchases of less than five thousand dollars ($5,000). The City Council will be advised by the City Manager of procurements over five thousand dollars ($5,000.00) which were exempted from the bid process set forth in this Chapter. OPEN MARKET PURCHASE PROCEDURES 3.08.100 Limits. Except as provided in this Chapter, purchases of supplies, equipment, contractual services and sales of personal property of an estimated value in the amount of thirty thousand dollars ($30,000.00) or less, and in the case of public works projects in the amount of five thousand dollars ($5,000.00) or less, may be made by the Purchasing Officer in the open market as follows without observing the procedure prescribed in Section 3.08.200 through 3.08.240 3.08.110 Minimum number of bids. Open market purchases shall, whenever possible, be based on at least three (3) bids and shall be awarded to the lowest responsible bidder. 3.08.120 Request for bids. The Purchasing Officer shall solicit bids by written requests, telephone, facsimile or electronic mail, to prospective vendors. 3.08.130 Written bids. Written bids shall be submitted to the Purchasing Officer who shall keep a record of all open market orders and bids for a period of one (1) year after the submission of bids or the placing of orders. This record, while so kept, shall be open to public inspection. 3.08.230 Award. The bid shall be awarded to the lowest responsible bidder except as otherwise provided herein. Bidders located within the City of Lake Elsinore may be given a three percent (3%) pricing allowance when calculating the lowest responsive bid due to the City of Lake Elsinore's interest in promoting growth and stimulate the local economy. To qualify for this preference, the purchase (or portion of purchase) must be subject to sales tax collection reported as collected within the City of Lake Elsinore, the vendor has a fixed facility with employees within the City of Lake Elsinore and such vendor shall hold a current and valid City of Lake Elsinore business license. FORMAL BIDDING PURCHASE PROCEDURES 3.08.200 Procedure for purchases exceeding fifteen thousand dollars. Except as provided in this Chapter, purchases of supplies, services, equipment and the sale of personal property of estimated value greater than thirty thousand dollars ($30,000.00) shall be by written contract as follows: 3.08.205 Request for bids. Notices inviting bids shall include a general description of the articles to be purchased or sold, state where bid blanks and specification may be secured, and the time and place for opening bids. Ordinance No. 2014 - Page 5 of 9 3.08.210 Notice of bids. At least five (5) days before the date of opening of bids, a notice inviting bids shall be posted on the City's website and either: (a) posted on a website devoted to procurement services, bid and vendor management such as Planetbids.com, or (b) published in a newspaper of general circulation in the City. 3.08.215 Bidder's list. The Purchasing Officer shall also solicit sealed bids from any responsible prospective suppliers. 3.08.220 Bid opening procedure. Sealed bids shall be submitted to the City Clerk and shall be identified as bids on the envelope. It is the responsibility of the bidder to ensure receipt of the bid document by the City Clerk by the designated hour. Bids shall be opened in public at the time and place stated in the public notice. A tabulation of all bids received shall be open for public inspection during regular business hours for a period of not less than thirty (30) calendar days after the bid opening. 3.08.225 Rejection of bids. The Purchasing Officer may recommend to the City Manager, the rejection of any and all bids and readvertise for bids. 3.08.230 Award. Contracts shall be awarded by the City Council to the lowest responsible bidder except as otherwise provided herein. Bidders located within the City of Lake Elsinore may be given a three percent (3%) pricing allowance when calculating the lowest responsive bid due to the City of Lake Elsinore's interest in promoting growth and stimulate the local economy. To qualify for this preference, the purchase (or portion of purchase) must be subject to sales tax collection reported as collected within the City of Lake Elsinore, the vendor has a fixed facility with employees within the City of Lake Elsinore and such vendor shall hold a current and valid City of Lake Elsinore business license 3.08.235 Tie bids. If two (2) or more bids received are for the same total amount or unit price, quality and service being equal, and if the public interest will not permit the delay of readvertising for bids, the City council may accept the one it chooses or accept the lowest bid made by negotiation with the tie bidders at the time of the bid opening. JOB ORDER CONTRACTING FOR NON-PUBLIC WORKS MAINTENANCE AND REPAIRS 3.08.300 Purpose. The purpose of this section and the following is to provide for the use of job order contracts that will benefit the public by providing an effective means of reducing the total lead-time and cost for recurring expenses or purchase of unique or non-standard supplies and equipment. 3.08.305 Procedures. In lieu of the open market and formal bid procedures set forth herein, the Purchasing Officer may issue a purchase order to a job order contractor pursuant to an approved contract under Section 3.08.345 for maintenance, minor repairs, rehabilitation, or alteration of facilities that is of a recurring nature or for such other purchases of supplies and equipment which, due to the wide variation of Ordinance No. 2014 - Page 6 of 9 options and cost factors, best serves the needs of the City and provides the City with the highest quality and cost effective goods and services. 3.08.310 Request for proposals. Notices inviting proposal shall include a general description of the supplies, equipment, or contractual services to be purchased and state where proposal blanks and specification may be secured, and the time and place for opening proposals. 3.08.315 Notice of Request for Proposals. At least five (5) days before the date of opening of bids, a notice inviting bids shall be posted on the City's website and either: (a) posted on a website devoted to procurement services, bid and vendor management such as Planetbids.com, or (b) published in a newspaper of general circulation in the City. 3.08.320 Proposer's list. The Purchasing Officer shall also solicit sealed proposals from any responsible prospective job order contractor. 3.08.325 Proposal opening procedure. Sealed proposals shall be submitted to the City Clerk and shall be identified as proposals on the envelope. It is the responsibility of the proposer to ensure receipt of the bid document by the City Clerk by the designated hour. Proposals shall be opened in public at the time and place stated in the public notice. A tabulation of all proposals received shall be open for public inspection during regular business hours for a period of not less than thirty (30) calendar days after the proposal opening. 3.08.330 Rejection of bids. The Purchasing Officer may recommend to the City Manager, the rejection of any and all proposals and readvertise the request for proposals. 3.08.335 Recommendation. The Purchasing Officer shall consider the following factors when recommending the selection of a job order contractor to the City Council: A. The extent to which the proposal meets the needs of the City for the equipment or supplies; B. The quality of the equipment or supplies proposed; C. The overall cost to the City of the proposal, including, but not limited to, pricing of the equipment or supplies, delivery schedule, terms of payment, warranties, maintenance requirements and required site preparation; D. The experience and qualifications of vendor submitting a proposal to successfully meet the requirements for the equipment or supplies; E. Previous performance of the vendor submitting a proposal in providing similar equipment or supplies; F. Financial ability of the vendor submitting the proposal to provide the equipment or supplies to the City; G. Vendor's conformity to the specifications for the equipment or supplies set forth in the request for proposal; and Ordinance No. 2014 - Page 7 of 9 H. Such similar factors as may be specifically included in the request for proposal. 3.08.340 Award. Contracts forjob order contractors shall be awarded by the City Council. 3.09.345 Term. Job order contracts shall be in writing and shall be approved by the City Council for an initial contract term of not to exceed three years. Such job order contracts shall be reviewed periodically by the City Council. SECTION 3: That Chapter 3.12 of the Lake Elsinore Municipal Code is hereby amended and restated in its entirety, as follows: CHAPTER 3.12 SURPLUS PROPERTY 3.12.010 Surplus supplies and equipment. All City departments shall submit to the Purchasing Officer, at such times and in such form as the Purchasing Officer shall prescribe, reports showing all supplies and equipment which are no longer needed or which have become obsolete or worn out. 3.12.015 Disposition. The Purchasing Officer shall have authority to sell all supplies and equipment which cannot be used or which have become unsuitable for City use, or to exchange the same for, or trade in the same on, new supplies and equipment. 3.12.020 Notice. In the event that surplus property is to be sold, at least five (5) days before the date of opening of bids or holding of an auction, a notice shall be posted on the City's website and either: (a) posted on a website devoted to procurement services, bid and vendor management such as Planetbids.com., or (b) published in a newspaper of general circulation in the City. All bids submitted to the City shall be immediately available upon request by the public and all auctions shall be open to the public. 3.12.025 No bids. If there are no bids, the property may be sold at private sale or donated as provided herein. 3.12.030 Surplus supplies and equipment --Donation. The Purchasing Officer shall have authority, subject to the approval of the City Manager, to donate surplus supplies and equipment subject to the following: A. Surplus supplies and equipment may be donated to nonprofit organizations or school districts located or operating within the City, or if none are identified, then to nonprofit organizations or school districts whose operations benefit Lake Elsinore residents. B. Donations made to nonprofit organizations or school districts, ("recipient entity"), shall be on a first-come, first -serve basis. Ordinance No. 2014 - Page 8 of 9 C. Prior to transfer of the donated supplies or equipment, the recipient entity shall provide a statement executed by a person duly authorized to legally bind the recipient entity that the donated property will: Be accepted "as is," with no express or implied warranties; and, 2. That an immediate need exists for the property and that it will be put into immediate use; and, 3. That the property not be sold or otherwise transferred for profit; and, 4. That the recipient entity shall assume all costs and liability associated with the removal and transportation of the surplus property from the City. D. City shall provide notice of the surplus property to be donated. E. If, in the opinion of the Purchasing Officer, the property to be donated pursuant to this section has a value of two thousand dollars ($2,000) or more, the Purchasing Officer shall notify the City Council, in writing, of the property to be donated, the estimated value of the property to be donated, and the recipient of the property proposed to be donated at least thirty (30) days prior to the donation of the property. 3.12.035 Surplus supplies or equipment --Scrap or other disposal of surplus supplies or equipment. A. The Purchasing Officer shall have authority, subject to the approval of the City Manager, to scrap surplus supplies or equipment if the surplus supplies or equipment cannot otherwise be traded -in, sold, auctioned, donated, or salvaged. At least thirty (30) days prior to any such action, the Purchasing Officer shall notify the City Council, in writing, of the property to be scrapped. B. If after reviewing the procedures outlined herein, the Purchasing Officer determines that trade-in or sale of the surplus supplies or equipment is not practicable and after offering said surplus supplies or equipment for donation in accordance with Section 3.12.030, the Purchasing Officer may dispose of such surplus supplies or equipment as he/she determines is in the best interests of the City. Prior to such final disposition of the surplus supplies or equipment, the Purchasing Officer shall notify the City Manager and City Council of the proposed method of disposal which shall be done not less than thirty (30) days thereafter unless the City Manager or City Council directs further review or takes other action as appropriate. SECTION 2. If any provision, clause, sentence or paragraph of this Ordinance or the application thereof to any person or circumstance shall be held invalid, such invalidity shall not affect the other provisions of this Ordinance and are hereby declared to be severable. Ordinance No. 2014 - Page 9 of 9 SECTION 3. This Ordinance shall take effect thirty (30) days after the date of its final passage. The City Clerk shall certify as to adoption of this Ordinance and cause this Ordinance to be published and posted in the manner required by law. INTRODUCED at a regular meeting of the City Council of the City of Lake Elsinore, California, on the 10th day of June, 2014, and adopted at a regular meeting of the City Council of the City of Lake Elsinore, California, on the _ day of 2014. Natasha Johnson, Mayor ATTEST: Virginia J. Bloom, City Clerk APPROVED AS TO FORM: Barbara Zeid Leibold, City Attorney A1^0- � CITY OF-..,� ANNUAL OPERATING BUDGET LAKE ELSI NORE FISCAL YEAR 2014-15 mon Sports topial of the Wodd ANNUAL OPERATING BUDGET Fiscal Year 2014-2015 Citv Council Natasha Johnson, Mayor Steve Manos, Mayor Pro Tem Daryl Hickman Robert E. Magee Brian Tisdale City Manager Grant Yates Administrative Services Department Jason Simpson Director of Administrative Services 130 South Main Street Lake Elsinore, California 92590 (951) 674-3124 www.lake-elsinore.org CITY OF �Wr ANNUAL OPERATING BUDGET IAKE ELSINOP FISCAL YEAR 2014-15 ction Sports (appal of the World TABLE OF CONTENTS BUDGETTRANSMITTAL LETTER.....................................................................................................................1 RESOLUTION ADOPTING THE FISCAL YEAR 2014-15 ANNUAL OPERATING BUDGET ............ 7 VISIONSTATEMENT...............................................................................................................................................9 VALUESTATEMENT............................................................................................................................................10 GOVERNMENT FINANCE OFFICERS ASSOCIATION AWARD.............................................................. 11 CALIFORNIA SOCIETY OF MUNICIPAL FINANCE OFFICERS AWARD.............................................12 DIRECTORY.............................................................................................................................................................. 13 CITYORGANIZATIONAL CHART..................................................................................................................... 14 BUDGETPROCESS ...................................... ................... ..................................................... ,..................... ............ 15 BUDGETCALENDAR............................................................................................................................................18 UNDERSTANDING THE BUDGET DOCUMENT ........ ......................... .............................. I—....................... 19 DESCRIPTIONOF FUNDS ..................... ............... ........ ......................................................... I ............ ................. 4u SUMARYOF ACCOUNTING PRINCIPLES..................................................................................................... 24 EXPLANATION OF MAJOR REVENUE SOURCES ................. ............... .................................... I.................. z5 28 DEBTADMINISTRATION................................................................................................................................... 29 GANNAPPROPRIATIONS LIMIT..................................................................................................................... 30 COMMUNITYPROFILE ........................................................................................................................................ 31 LOCATORMAP...................................................................,................................................................................... BUDGETSUMMARIES OVERVIEW................................................................................................................. 33 35 GENERALFUND REVENUES .......................... -.................... ............................................................................. GENERALFUND REVENUES BY SOURCE.................................................................................................... 36 EXPENDITURE BY DEPARTMENT - GENERAL FUND........................................................................... 37 EXPENDITURE SUMMARY BY CATEGORY -- GENERAL FUND........................................................... 38 EXPENDITURE SUMMARY BY DEPARTMENT -- GENERAL FUND .................................................... 39 CITY OF LAKE ELSINORE -~���~'"'� ANNUAL OPERATING BUDGET FISCAL YEAR 2014-15 AWon Sport (ap talof the Work( TABLE OF CONTENTS (cont.) SUMMARY OF AUTHORIZED POSITIONS.................................................................................................... 46 CORE STAFFING ALLOCATION PLAN BY DEPARTMENT..................................................................... 47 GENERAL FUND OVERVIEW BY DEPARTMENT...................................................................................... 53 CITYCOUNCIL........................................................................................................................................................ 55 CITYTREASURER.................................................................................................................................................. 61 CITYATTORNEY.................................................................................................................................................... 63 CITYCLERK............................................................................................................................................................. 66 CITYMANAGER...................................................................................................................................................... 69 ADMINISTRATIVESERVICES........................................................................................................................... 73 COMMUNITYDEVELOPMENT......................................................................................................................... 84 POLICESERVICES................................................................................................................................................. 97 FIRESERVICES.....................................................................................................................................................104 ANIMALSERVICES., ...... ...................................................................................................... _ ............................ 107 PUBLICWORKS....................................................................................................................................................109 COMMUNITYSERVICES....................................................................................................................................125 NON-DEPARTMENTAL.....................................................................................................................................131 PUBLICFINANCE AUTHORITY......................................................................................................................132 LAKE ELSINORE RECREATON AUTHORITY............................................................................................133 SUCCESSOR AGENCY TO THE LAKE ELSINORE REDEVELOPMENT AGENCY ...........................134 FIVE-YEAR FORECAST......................................................................................................................................135 GLOSSARYOF TERMS.......................................................................................................................................136 CITY OF ET IAKE ELSINOP ANNUAL F5� YEAP, 2PERATING 015 Amon Sports fapttol of the World TRANSMITTAL LETTER June 10, 2014 The Honorable Mayor and Members of the City Council: On behalf of City Staff, it is my privilege to submit for your information and consideration the adopted budget for Fiscal Year 2014-2015 for the City of Lake Elsinore. Once again, staff developed the proposed budget in support of the Mayor and City Council adopted key initiatives and vision statement: Lake Elsinore will be the ultimate lake destination where all can live, work, and play, build futures and fulfill dreams. The City of Lake Elsinore has met or exceeded its budget expectations over the past several years, and, this year, once again the City is well positioned for growth and success in the coming fiscal year. On June 10, 2014, the City Council adopted the proposed City of Lake Elsinore Operating Budget, which included a summary of the Special Revenue Funds, Capital Improvement Program (CIP), and Agency Funds. The complete 5 -year CIP for Fiscal Year 2014-2019 will be made available as a separate document. The fiscal year 2014-15 proposed Annual Operating Budget has been developed after a considerable review process. Departmental budget submittals were prepared and reviewed by line item in connection with projected revenues and detailed performance objectives. Five-year revenue and expenditure projections were developed to identify the future impacts of proposed staffing and program changes, as well as the impact of proposed capital improvement projects. The result is this document: a conservative, balanced budget that provides for quality services while effectively utilizing available resources. This budget document serves not only as a financial plan for the immediate future, but also as a management and communications tool outlining the City Council's vision and key initiatives for the year. By focusing on public safety, improving recreational opportunities and neighborhoods, delivering the highest quality of public services, preserving and enhancing the City's economic prosperity, and celebrating the diversity of our citizens, we have outlined plans that make the City of Lake Elsinore the desirable place to live, work and play. Each fiscal year, staff and the City Council has the responsibility to identify its budget priorities, immediate and future fiscal issues, community needs, and the resources required to enhance vital programs and services within the City in order to maintain a strong community and take advantage of coming growth and develop- ment opportunities. CITY OF LAKE ELSINORE PROFILE The City of Lake Elsinore is a community comprised of approximately 56,718 citizens. The City maintains 18 parks on 71 acres throughout the community, which provide recreation opportunities for both the citizens of Lake Elsinore, as well as surrounding communities. Police and Fire protection are provided through a contract with Riverside County. The Lake Elsinore Unified School District provides 24 schools for 21,400 students. The City of Lake Elsinore prides itself on its community focus and quality of life. Lake Elsinore residents enjoy perfect climate, blue sky, clean air, world-famous thermal winds for aerial sports and, their crowning jewel, a sparkling 3,000 -acre recreational lake for exciting water sports. All of this is set against the spectacular Ortega Mountains and Cleveland National Forest, providing opportunities for hiking, '.I �10� CITY OF 1. mLSI NOR --��! ANNUAL OPERATING BUMET FISCAL YEAR 201415 Amon Sporn Capital of the World biking, bird watching or just plain relaxing in the beauty that abounds in this outdoor recreation destination. It is impossible to review the economic forces affecting Lake Elsinore and the Inland Empire without predicting a prospering future for the City. The region's geographic location, competitive cost structure and sophisticated logistics have put it in a position to remain one of the fastest growing communities in the Inland Empire, REVENUE AND ECONOMIC CONDITIONS Fiscal Year 2014-15 General Fund revenues are projected to reaches $35,872,965 an increase of $6,543,250 or 22.31% from Fiscal Year 2013-14, and reflect the continued growth of the local economy. The City has continued to work with the Chamber of Commerce and the Visitor's Bureau in its effort to encourage the expansion and relocation of industries that generate local sales tax and employment opportunities. The City has also worked with these organizations to develop and market Lake Elsinore as a tourist destination. The following graph details the major components of the City's General Fund revenues. FISCAL YEAR 20 14- 15 GENERAL FUND REVENUES $35,872,965 PropertyTax, $8,033,6761 Sales Tax, - $8,185,889 Other Franchise Tax, $2,359,500 Other Taxes, x..$2,318,500 Investment Earnings, $105,000 CHANGES IN REVENUES: GENERAL FUND Reimbursements, $1,450,230 Licenses, Permit & Fees, $6,834,875 Special Assessments for Service, $3,076,600 Intergovernmental, $847,769 Sales and Use Tax: Sales and Use Tax revenue is projected to increase 3.11% from an estimated $7,938,727 in fiscal year 2013-14 to $8,185,889 in fiscal year 2014-15. This increase is primarily a result of retail development and an anticipated increase in consumer activity as economic indicators begin to show a slight turnaround in the economy. Sales tax is one of the City's largest revenue sources, representing 22.93% of the total General Fund revenue. Property Tax: The fiscal year 2014-15 revenue estimate for property taxes is based on an assumed 13.27% increase in assessed valuation. The fiscal year 2014-2015 estimate of $8,033,676 represents approximately 22.39% of the total General Fund revenues. CITY OF LAKE ELSINORE Amon Sports (opitol of the World ANNUAL OPERATING BUDGET FISCAL YEAR 2014-15 Franchise and Other Tax: An overall increase of $1,524,853 from $3,197,400 to $4,678,000 on the amount of fees paid by phone, cable, natural gas, refuse collection, and electricity companies for use of the public right of way. This increase is attributed primarily to an anticipated increase in electricity usage and cable subscribers in addition to one time developer agreement fees to off set animal control debt service payment and information technology upgrades to City facilities. Licenses, Permits and Fees: An overall increase from $5,528,690 to $6,834,875 is projected in Fiscal Year 2014-15. The anticipated increase is due to the modification of user fees across all departments Citywide. EXPENDITURES Total General Fund expenditures (excluding operating transfers out) are proposed to be $37,675,788 in fiscal year 2014-1.5. This proposed expenditure level results in a shortfall margin of for projected operating revenues over proposed operating expenditures in the General Fund of $2,186,921. The shortfall will be mitigated using the General Fund Stabilization Reserve. It is important to note that the City of Lake Elsinore has substantial growth and development capacity, which will increase revenues and offset shortfalls as growth takes place. Public safety continues to represent the largest single portion of the General Fund operating budget a t 5 1 . 2 0 % . Proposed expenditures for Police, Fire services and Animal Control total $19,291,056 (net of an estimated $2.02 million fire tax credit). Proposed public safety expenditure increases total $1,610,887 for fiscal year 2014-15 and includes increased personnel costs passed through the County and sharing in the costs of the Southwest Communities Animal shelter. FY 2014-15 GENERAL FUND BUDGET BY FUNCTION Communit Developme 8.21% Admit Servh Non -Departmental Services4.00% General 7.57% Government 4.00% lic Services 18-81% -AA CITY OF LAKE ELSINORE ~��� ANNUAL OPERATING BUDGET FISCAL YEAR 20141 S Alton Sports (appal of the Wodd GOALS, OBJECTIVES AND PERFORMANCE MEASURES During the 2013-14 fiscal year, the City Council adopted the City's Vision Statement. The Vision Statement is used as 1) a too] in the employee hiring/selection process, 2) a guide in conducting City business, and 3) a statement to the citizens affirming what the City, as an organization, stands for and the level of service they can expect from the City. Departmental goals and objectives are updated annually and are included in the Operating Budget section of this document. Goals and objectives are listed by program within each department. The budget document has been formatted to detail the operational goals, objectives, and performance measures of each department. Administrative Services Department staff has worked with all departments to identify significant accomplishments, as well as to develop qualitative and quantitative performance measures. The goal of the organization is to establish a comprehensive reporting system, which will give the public, City Council, and City staff the ability to evaluate the level and value of service provided to the community. The City Council established the following Fiscal Year 2014-2015 budget guidelines, or key initiatives, with fis- cal stability and community responsibility as they relate to the City's Vision Statement: 1. Public Safety 2. Recreation 3. Transportation 4. Economic Development S. image 6. Education 7. Service MAINTAIN A SAFE AND SECURE ENVIRONMENT • Working with our regional partners to respond to calls for police service in a timely manner • Perform public safety educational programs, maintain neighborhood watches, and conduct timely traffic investigations • Encourage community participation in public safety and emergency preparedness • Promote high quality animal control services • Utilize social media to keep the community informed and involved • Minimize the impact to life, property, and the environment from natural hazards and emergency situations • Respond to all fire and medical emergency calls within five minutes • Conduct a comprehensive fire education program ENCOURAGE PROGRAMS FOR ALL AGES • Promote family oriented program opportunities at the community center • Provide signature special events and cultural opportunities • Maintain a safe and family oriented environment • Maintain the natural beauty of the community • Promote activities and opportunities for children at local parks during the summer months A_,^ �\ CITY OF TING BUDGET LAKE ELSINORE "�, ANNUAL FISCAL YEAR 20114-15 (von Sports Copltol of the Wodd PROVIDE INFRASTRUCTURE CONCURRENT WITH DEVELOPMENT • Continue to maintain local roads and streets • Update the five-year Capital Improvement Program (CIP) • Design and construct capital projects within funding and time requirements • Allocate $18,440,349 for citywide circulation, facilities, infrastructure and park projects • Maintain significant access and available frontage space on the Inland Empire's main transportation artery (Interstate 15) PROVIDE QUALITY JOBS AND PROMOTE COMMERCE • Encourage growth and expansion by providing high quality municipal services, facilities, and economic assistance • Create a business friendly regulatory environment • Promote a jobs/housing balance • Maintain effective marketing program to promote increasing awareness on City's comprehensive, recognizable tourist destination with a range of attractions • Continue to collaborate with current property owners, business owners, business alliances and the Chamber of Commerce in promoting the City's unique location and opportunities ACCOUNTING, AUDITING AND FINANCIAL REPORTING POLICY The City of Lake Elsinore receives an independent audit annually and maintains a solid internal audit capacity. The City prepares all annual financial reports in strict compliance with Generally Accepted Accounting Procedures (GAAP), as outlined by the Governmental Accounting Standards Board (GASB). The City maintains a strong system of internal controls, which resulted in an unqualified audit opinion for the past several years. STAFFING POLICY Recently, the City began restructuring the organization to ensure core staffing, internally and externally, is in place to meet current and future economic opportunities, while also providing the highest level of service. The City has established a policy of annually focusing on reorganizing department structures in an effort to streamline processes and enhance efficiencies without reducing essential public services to the community. The total City staffing for Fiscal Year 2014-15 will include 78 regular full-time equivalent positions and 33 part- time positions, an increase of 2 full-time and 1 part-time positions from the prior year. RESERVE POLICY The City Council previously identified and objective of developing and maintaining a reserve in the General fund for economic uncertainties and contingencies. In addition, the City Council recently increased the Economic Uncertainty Reserve from 15% to 17.5%. LAKE ELSINORE PUBLIC FINANCING AUTHORITY The Lake Elsinore Public Financing Authority is a joint exercise of powers between the City of Lake Elsinore and the Lake Elsinore Redevelopment Agency, created by a joint powers agreement dated July 25, 1989. The purpose of the LEPFA is to provide financing for public capital improvements for the City and the former Redevelopment Agency. Revenue includes investment earnings and expenditures are restricted for debt service payments. LAKE ELSINORE RECREATION AUTHORITY The Lake Elsinore Recreation Authority is a joint exercise of powers between the City of Lake Elsinore and the Lake Elsinore Redevelopment Agency created by a joint powers agreement dated December 1, 1996. ,00,�/� CITY OF LAKE ELSINORE ANNUAL OPERATING BUDGET FISCA€. YEAR 2014-15 Amon Sporn Capital of the wodd The Recreation Authority continues to function without the Agency. The purpose of the Authority is to provide, through the issuance of revenue bonds, a financing pool to fund capital improvement projects. These revenue bonds are to be repaid solely from the revenues of certain public obligations. SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY (SARDA) In June 2011, the Governor of California signed ABx1 26, which dissolved redevelopment agencies effective February 1, 2012 and provided for the designation of successor agencies to oversee the completion of previously obligated redevelopment activities. As a result, all assets of the redevelopment agency were transferred to the Successor Agency of the Redevelopment Agency on February 1, 2012 and the City Council began serving as the successor agency. FIVE-YEAR FORECAST A five-year forecast is developed as a part of the budget process to assist in long range planning and policy development. The five-year forecast provides a tool to evaluate the ability of the City to fund proposed programs, operating costs, and meet the operational requirements of capital improvement projects in the future. CAPITAL IMPROVEMENT PLAN The City's five-year Capital Improvement Plan (CIP) is presented to the City Council under a separate cover. This program provides a multi-year plan for capital improvements that is updated annually to ensure compliance with the program. The impact of capital projects on maintenance and operating costs were taken into consideration in the development of the operating budget. Circulation, Facilities, Infrastructure and Park projects are identified in the CIP budget with estimated five-year project costs totaling $18,440,349. CONCLUSION The fiscal year 2014-15 Operating Budget demonstrates the City Council's continued investment in public safety and other services as the City moves forward out of the effects of the recession. The budget was constructed by utilizing a conservative approach in projecting revenues and corresponding expenditures. However, it does include utilization of fund balance to provide for core services to the community. This conservative approach is necessary, as the City must continue to be sensitive to potential changes in the condition of the State and local economy. If there are any legislative actions that create any adverse impacts to the City, or if local conditions change that negatively impact the projected revenue stream, staff will return to the City Council with recommendations to make appropriate adjustments. I would like to express my appreciation to the City Council for providing the direction and support which are crucial to the ability of the City to achieve its goals. I would also like to recognize the contributions of every staff member for not only creating a successful operating budget, but also contributing to the City's annual budget process. Their efforts and dedication indicated the meaning of "team" work, which is reflected in this report and in other documents resulting from the annual financial management process. Special recognition should go to the Administrative Services staff for their long hours and dedication to the City and this budget process. I would also like to recognize our Elected Treasurer, Allen Baldwin for his dedication and commitment to the City. His oversight in the budget process is invaluable. I commend the Mayor, Budget Committee, members of the City Council and Management for their continued interest, dedication and support in conducting business on behalf of the Citizens of Lake Elsinore in a responsible and progressive manner while still preserving an economical quality for the City. Respectfully Submitted, Grant Yates City Manager 6 CITY OF LAKE ELSINORE r-"'� ANNUAL OPERATING BUDGET FISCAL YiAR 20141 S Amon Spam Capool of the Woad RESOLUTION RESOLUTION NO. 2014- A A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKE ELSINORE, CALIFORNIA, ADOPTING THE FY 2014-15 ANNUAL OPERATING BUDGET AND ESTABLISHING THE CON- TROLS ON CHANGES IN THE APPROPRIATIONS WHEREAS, the City Council has a policy of adopting an annual operating budget to plan expendi- tures and to snatch anticipated revenues available in various City accounts in order to make the most efficient use of the City's limited resources for each fiscal year, and WHEREAS, the City of Lake Elsinore Municipal Code Section 3.04.010 defines the fiscal year for the City of Lake Elsinore as extending from July 1s' of each year to and including June 301' of the following year. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LAKE ELSINORE, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. The City of Lake Elsinore Annual Operating Budget is hereby approved and adopted for the 2014-2015 fiscal year. SECTION 2. A copy of the City of Lake Elsinore Operating Budget hereby adopted and certified by the City Clerk shall be filed with the City Manager or a designated representative, and a further copy so certified shall be placed and shall remain on file in the Office of the City Clerk where it shall be available for inspection. Copies of the certified budgets shall be made available for the use of departments, offices and agencies of the City. SECTION 3. That the following controls are hereby placed on the use and transfer of budget appropria- tions: A. No expenditure of fiends shall be made unless there is an unencumbered appropriation available to cover the expenditure. B. The Department Director may prepare a transfer of appropriations within departmental budget accounts, with the approval of the City Manager. C. The City Council must authorize transfers (appropriations) of funds from the Unreserved Fund Balance and transfers between departmental budget accounts. D. The City Council must authorize any changes to the Schedule of Authorized Positions. The City Manager may authorize the hiring of temporary or part-time staff as necessary within the limits imposed by the controls listed above. E. The City Manager may approve change orders on Public Works contracts approved by the City Council in amounts up to project contingency established by the City Council. F. Outstanding encumbrances shown on the City books at June 30, 2014, are hereby appropri- ated for such contracts or obligations for FY2014-15. CITY OF LAKE ELSINORE �`�� ANNUAL OPERATING BUDGET FISCAL YEAR 2014-15 Amon Spom Caprral of the Ward) RESOLUTION (cont.) SECTION 4. This Resolution shall take effect from and after the date of its passage and adoption. PASSED, APPROVED AND ADOPTED on this 1 Oth day of June, 2014. Natasha Johnson, Mayor City of Lake Elsinore ATTEST: Virginia J Bloom, City Clerk APPROVED AS TO FORM: Barbara Zeid Leibold, City Attorney i/� CITY OF LAKE yr ELSINORE ANNUAL OPERATING BUDGET LAKE FISCAL YEAR 2014-15 Aalon Spoils fapgal of the Wodd VISION STATEMENT THE CITY OF LAKE ELSINORE WILL BE THE ULTIMATE LAKE DESTINATION WHERE ALL CAN LIVE, WORK, AND PLAY, BUILD FUTURES AND FULFILL DREAMS. s C I1 -Y of: , LAKE ELSINORE Anton Spotts (opitol of the World VALUE STATEMENT ANNUAL OPERATING BUDGET FISCAL YEAR 2014-15 As employees of the City of Lake Elsinore, in striving to be dedicated to our local government, we value the following: 0 El CITY OF LAKE ELSI NORE E,Vressions of rE.Y,�treme Customer Service C.A.A. R. E. CUSTOMER SERVICE PERSPECTIVE - Treat your customer the way you would want to be treated. - Be overtly courteous, a good listener and extremely respectful. • Treat your fellow employees as your customers! AUTHENTIC BEST • Be your best self and provide sincere customer service. • Always remember, there Is no way that the quality of customer service can exceed the quality of the people who provide Ill ANTICIPATE CUSTOMER NEEDS • Improve the quality of customer service by preparing In advance for common inquiries. RESPOND TO CUSTOMER'S NEEDS • Provide responses that are timely, accurate and complete. • Respond within a business day, and assure customers that your are personally accessible if they have further concerns. EXTREME CUSTOMER SERVICE • Make It extremely easy to do business with! - providing Extreme Customer Service is our business. CIrY OF ET LAKE ELSINORE `�"� ANNUAL OSCA L YEAR 2014.PERATING 115 Amon Sports (apnl of the Woad GOVERNMENT ADMINISTRATIVE SERVICES OFFICERS ASSOCIATION AWARD The Government Finance Officers Association of the United States and Canada (GFOA) presented an award of Distinguished Budget Presentation to the City of Lake Elsinore for its annual budget for the fiscal year beginning July 1, 2013. In order to receive this award, a governmental unit must publish a budget document that meets program criteria as a policy document, operations guide, financial plan, and communication device. M //�� CITY OF J LAKE ELSINORE '"� ANNUAL OPERATING BUDGET FISCAL YEAR 2014-15 Action Spans Capital of the Wodd CALIFORNIA SOCIETY OF MUNICIPAL FINANCE OFFERS AWARD CalifSociety of MunicipaCFinance Officers Cerlifrcctle gfAwartl Operating Bridget Excellence Award Fiscal Year 2014 Presented to the City of ' Lake Elsinore For meeting the criteria established to achieve the Operating Budget Excellence Award. Fehrttary Il, 2014 Pauline Marr lien, Hrowa. Chair CSMFO President Professional Standards and Recognition Committee Dedicated E.vicelleave in Municipal Fincntcial Reportitng 12 CITY OF LAKE ELSINORE -��"�� ANNUM OPERATING Scni YEAR 2015 Action Spots (opttal of the World Mayor Mayor Pro Tem Councilmember Councilmember Councilmember Treasurer DIRECTORY OF OFFICIALS July 1, 2014 Elected Officials Executive Management Team City Attorney City Clerk City Manager Director of Community Services Director of Administrative Services Director of Public Works Director of Community Development Chief of Police Fire Chief 13 Natasha Johnson Steve Manos Daryl Hickman Robert E. Magee Brian Tisdale Allen Baldwin Barbara Leibold Virginial Bloom Grant Yates Vacant Jason Simpson Vince Damasse Grant Taylor Leonard Hollingsworth Mark Barr Citizens of Lake Elsinore Public Safety Advisory I• City Council City Attorney Commission City Treasurer Public Finance Authority 110 Planning Commission ■ Lake Elsinore Recreation Autliority ■ City Clerk City Manager Administrative Services Police Services Community Development- Fire Services Public Works Community Services iii �� CIZY OF LAKE ELSINORE -�'� ANNUn>. OPERATING YEAR BUDGET1 Action sports (appal of the world BUDGET PROCESS The Annual Budget sets forth a strategic resource allocation plan that addresses the City Council's Strategic Goals. The Budget can be thought of as a policy document, financial plan, operations guide, and communication device all in one document as a guide for the public as well as staff. The Budget also performs the following: • Determines the quality and quantity of the City programs and services. • Details expenditures requirements and the estimated revenue available to meet these requirements. • Connects the activities of individuals City Departments to the City Council's Strategic Goals. Sets targets and provides a means of measuring actual accomplishments against goals. The Annual Budget provides the legal authority for expenditures and means for control of municipal operations throughout the fiscal year. Accordingly, the City Council mandates that a budget be adopted prior to the beginning of the fiscal year, which begins July 1st of each year. The budget process gives the department director an opportunity to justify departmental work programs, to propose changes in services, and to recommend revisions in organizational structure and work methods. It also enables the City Manager to review these aspects and make appropriate recommendations to the City Council. Presenting the annual preliminary budget to the City Council usually takes place in May of each year, which allows the Council to judge the adequacy of the proposed operating programs, to determine basic organizational and personnel staffing requirements and to establish the level of municipal services to be rendered with the available resources. The annual proposed budget is presented at one of the City Council meeting during the month of June of each year for adoption. The City of Lake Elsinore fiscal year begins each July 1st and concludes on June 30th. In accordance with fundamental democratic principles, the City embraces citizen participation, especially in key planning and resource allocation activities. In addition, Departments obtain citizen input through Boards and commission meetings, Mayor's Night Out forums, public hearings, and other forms of written and oral communication. The Administrative Services Department began the annual budget process in March 2014. The budget team updated the policies and procedures for budget preparation, created the budget process calendar, and prepared current budget schedules for each department to use in preparing the new budget. On March 12, 2014 a Budget Kickoff Workshop was held with the City Manager, Department Directors, and Department Analysts. This workshop included a briefing on the status of the current fiscal year budget, a review of the fiscal year 2014-15 budget process calendar, and a discussion on essential principles and elements of the budget process. Staff was provided with a practical application to assist in the development of the departmental budget requests, which included the following: Review and evaluate current goals [and performance measurements}; Identify new goals and programs; 15 ,41^01- ltll�� CITY OF �1` J ._ j"p LAKE ELORE "'""� S[N Athan Spam (apical of the Wold BUDGET PROCESS (cont.) ANNUAL OPERATING BUDGET FISCAL YEAR 2014-15 • Identify the impacts of new programs on existing resources, examine organizational efficiency, and reallocate existing resources to address these impacts; • Identify additional resource requirements (if existing resources will be exhausted). The operating budget preparation guidelines were distributed at this time. The guidelines serve to outline the policies and procedures to be used in preparing the fiscal year 2014-15 budget. Clearly defined budget requirements and time sensitive budget document objectives were discussed, ensuring complete and accurate understanding by all. The milestones were outlined in the guidelines, along with the concurrent development of financial projections, objectives, and requirements at the staff level. With this approach, the policies and priorities that guide expenditure considerations were incorporated into the proposed budget prior to formal submission to the City Council, The City Manager and key Administrative Services Department staff later held individual meetings with each de- partment to assist in the budget process. Assistance was provided to each department in reviewing historical expenditure information, personnel costs, and in refining departmental goals, objectives, and performance measures. For the purpose of budget preparation and formulation, department budget submittals consisted of detail by expenditure line item. Specific justification was required for the following: • Significant expenditure changes • Personnel costs, including all temporary personnel costs and proposed staffing reclassifications • Contracted services and supplies • Purchases of new equipment (greater than $5,000) • Outlays for improvements and facility repairs • All special project expenses and one-time expenses • Travel, conference, and education expenses • Dues, memberships, and publications Review and analysis was conducted of each department's request. The review of the budget requests included comparative analysis of historical and current expenditure levels. Revenue estimates were compiled from department projections. Five-year revenue and expenditure projections were developed by the Administra- tive Services Department to assist in identifying the long-range impacts of proposed staffing and program changes. The information was compiled for City Manager review. In the last two weeks of April, City Manager and key Administrative Services Department staff held meetings with each Department Director to discuss their department budget request and to obtain additional information to assist in the assessment of the requests. Following this review, Department Directors adjusted line item requests in accordance with the City Manager's direction. 16 CITY OF ET LAKE ELSINORE ~� 00 ANNUAL OS CAL YEAR 2ERATING 015 Action Sporn (0,001 of the Wn d BUDGET PROCESS (cont.) Finally, a budget workshop is held with the City Council to receive public comment and to review the components of the proposed budget, prior to formal consideration for adoption. Any changes or modifications based on this review will be prepared by Administrative Services. The Lake Elsinore municipal code requires that the City Manager submit the proposed annual budget and salary plan to the City Council for approval. The City Council approves the annual operating budget submitted by the City Manager prior to the beginning of the new fiscal year. All appropriations lapse at year-end, except for those relating to encumbrances, which are approved for carryover to the subsequent year. The City Council has the legal authority to amend the budget at any time during the fiscal year. The City Manager has the authority to make adjustments within de- partmental budgets. Adjustments between departments and additional appropriations require the approval of the City Council. Budgetary controls are maintained to ensure compliance with the budget as approved by the City Council. The level of budgetary control (that is, the level at which expenditures cannot legally exceed the appropriat- ed amount) is at the department level. Department directors and other management staff with budgetary responsibilities are provided with bi- weekly budget versus actual expenditure reports. Quarterly financial statements are prepared for the City Council, which include a budget -to -actual analysis for both revenues and expenditures. Revenue projections are revised as part of the mid -year budget analysis, and appropriations are adjusted if required. 17 i/� CITY OF LAKE ELSiNOI�E—� ANNUAL OPERATING BUDGET FISCAL YEAR 201415 JUNE ONGOING kttlo.R Sports Capita! of the Wed BUDGET CALENDAR 2014-15 • Development of budgetaranieters/strategic goals • Distribution of Budget Preparation Manual • Budget workshop with key City staff • Development of program goals and objectives • Development of performance measures • Budget requests submitted to Administrative Services for review • Proposed CIP projects submitted to Administrative Services • Revenue estimates completed by Administrative Services • Budget analysis prepared for City. Manager's review • CIP project timing and priorities modified based on available resources • Departmental operating budget submittals reviewed • Preliminary operating and CIF budets prepared • Five-year financial projection coin eted • Public budget workshop with CitylCouucil allowing for public input • Prepare staff reports and proposed budget documents Council adoption of final operating and CIP budgets • Council adoption of schedule of authorized positions and Gann Appropriations Limit • Bi -weekly budget/actual reports reviewed • Quarterly financial statements prepared • Mid -year budget analysis and revision 18 CITY OF��■� ANNUAL OPERATING BUDGET' LAKE ELSINORE FISCAL YEAR 201415 mon Sports [apital of the World UNDERSTANDING THE BUDGET DOCUMENT This budget document provides the public with concise and readable information about City government and displays the City's objectives and budget for the Fiscal Year 2014-1S. The budget document begins with the City Manager's transmittal letter, which provides an overview of the FY2014-15 Operating Budget by highlighting programs and major projects. The budget document is then divided into the following sections: • Introduction • Budget Summaries • General Fund • Lake Elsinore Public Finance Authority • Lake Elsinore Recreation Authority • Successor Agency • Five Year Forecast • Capital Improvement Program • Appendix The Budget Summaries section provides revenue and expenditure analysis. This section presents historical and categorical data for comparative purposes, and includes a five-year projection of revenues and expenditures. Staffing levels are also summarized. The Operating Budgets section contains the program description, key objectives, performance measures, and resource allocation plans for each operating program. Budget information is organized by department and identifies the major services provided by the City. Finally, the Appendix includes: • Glossary of Terms Additional information on the City's fiscal affairs is available in the following documents, which are available at: http://www.lake-elsinore.org/Departments & Services/Departments A-G/Administrative Services/ Finance/Financial Reports • City's Monthly Treasurer's Report • Quarterly Financial Statements • Comprehensive Annual Financial Report For further information, please contact the Lake Elsinore Administrative Services Department at (951) 674-31.24. 19 CITY OF LAKE ELS1 NORE ""'� ANNUAL OPERATING BUDGET FISCAL YEAR 201415 AQlon Spots (apitol of the Woad DESCRIPTION OF FUNDS The City of Lake Elsinore revenues and expenditures are accounted in a series of funds. Each fund is an autonomous accounting entity, established in accordance with legal and professional accounting standards. Funds are used to segregate the various financial activities of a governmental entity and to demonstrate compliance with specific regulations, restrictions or limitations, (i.e., demonstrating that restricted revenues are spent only for allowed purposes). Funds used in government are classified into three broad categories: governmental, proprietary and fiduciary. Governmental funds include activities usually associated with the operations of a typical state or local government (public safety, general government activities, etc.]. Proprietary funds are used in government to account for activities often found in the private sector (utilities, stadiums, and golf courses are prime examples). Fiduciary funds are utilized in situations where the government is acting in a fiduciary capacity as a trustee or agent. The funds utilized by the City of Lake Elsinore are as follows: GOVERNMENTAL FUNDS (iClIeral_Fun_d• This is the general operating fund for the City, utilized to account for all resources not required to be accounted for in another fund. Special Revenue Funds: Special Revenue Funds are used to account for specific resources that are legally restricted to expenditure for particular purposes. Supplemental Law Enforcement Services Fund (SLESF) - The City maintains this fund to account for the Supplemental Law Enforcement Services (SLESF) monies, which are exclusively expended to provide front line law enforcement services provided by the State of California. These monies supplement existing services and are unable to be used to supplant any existing funding for law enforcement services provided by the City. Local Law Enforcement Block Grant (LLEBG)/justice Assistance Grant (JAG) Fund - This fund was originally established for LLEBG but has been replaced with JAG. This fund was established to account for a grant received through the Department of justice to support law enforcement services activities to prevent and control crime within the City. Office of Traffic and Safety Fund - This fund is to account for monies received for a grant by the State to local and state public agencies for programs that help them enforce traffic laws, educate the public in traffic safety, and provide varied and effective means of reducing fatalities, injuries and economic losses from collisions. Traffic Offender Fund - This fund is for the purposes of receiving and expending administrative fees administrative fees generated from charges to drivers who have been arrested for DUI, who are driving on suspended/revoked licenses, or have never been issued a driver's license. These funds may only be used to further the traffic safety goals of the City and are subject to QTS audit. Miscellaneous General Project Fund - The City maintains this fund to account for miscellaneous general projects of the City. Affordable Housing in Lieu - The Affordable Housing fund contains the assets as well as loan and rental income from the former Redevelopment Agency which have been transferred to the City of Lake Elsinore. 20 CITY OF ANNUAL OPERATING BUDGET LAKE ELSINOIZE FISCAL YEAR 20]4]5 Men Sports Capital of the World DESCRIPTION OF FUNDS (cont.) Developer Agreement Fund - This fund is maintained to account for developer lot fees. Miscellaneous Grants Fund - This fund was established to track expenditures and revenues from miscellaneous Federal, State and County grants requiring segregated fund accounting. Gas Tax Fund - The City maintains this fund to account for the Highway User's Tax revenues received from the State of California under Sections 2013, 2105, 2107, and of the Streets and Highways Code. Transportation Uniform Mitigation Fee Fund (TUMF) - Under the TUMF, developers of residential, industrial, and commercial property pay a development fee to fund transportation projects that will be required because of the growth the projects create. The Western Riverside Council of Governments administers the TUMF. The TUMF funds both local and regional arterial projects. Local area projects receive 48.1% of all funds and the funds are programmed in each of five "zones" proportionately to the fees paid. These zone projects are proposed by local jurisdictions. Transportation/Measure A Fund - This fund was established to account for the City's share of the County of Riverside's additional one-half percent sales tax allocation. These monies are restricted for use on local streets and roads. Senate Bill 821 Bicycle and Pedestrian Facilities Program Fund - This fund tracks the grant revenue and expenditures received from RCTC for eligible projects. Each year 2% of the Local Transportation Fund (LTF) revenue is made available for use on bicycle and pedestrian facility projects through the Commission's SB 821. Program. All of the cities and the county are notified of the SB 821 program estimate of available funding and are requested to submit project proposals. Eligible projects include sidewalks, bike paths (Class 1), bike lanes (Class ll), bike routes (Class 111), and access ramps or curb cuts. Senate Bill 1186 California Disability Access and Education Fee Fund - This fund collects and tracks the law required State fee of $1.00on every applicant for a local business license or renewal. The purpose is to increase disability access and compliance with construction related accessibility requirements and to develop educational resources for businesses in order to facilitate compliance with Federal and State disability laws. Traffic Safety Fund -Used to account for revenue generated from enforcement of California vehicle codes and city ordinances. These restricted funds may be used only for traffic signals, school crossing guards, and other related traffic safety expenditures. Development Impact Fees - These funds are used to track revenues and expenditures of fees collected by developers to mitigate impacts of new development n the level of service capacity. Lighting, Landscape and Maintenance District (LLMD)Funds - These funds account for revenues derived from annual assessments which are used to pay the costs incurred by the City for landscape maintenance and street light maintenance. Benefit assessments, and a special tax are charged to property owners within the District (City), and funds are received to provide recreation, park development, street lighting, slope maintenance, refuse collection, emergency road construction and maintenance, and library services. 21 CITY of LAKE ELSINORE - ■I ANNUAL OPERATING BUDGET FISCAL YEAR 201415 Action Sports Capital of the World DESCRIPTION OF FUNDS (cont,) Geothermal Fund - A fund to track expenditures for State grant monies used to maintain hot water wells owned by the City. Community Development Block Grant (CDBG) - This fund is used to account for grants received from the U.S. Department of Housing and Urban Development (HUD). The grants are used for the community development activities and projects, National Pollutant Discharge System (MAD.E.S) Fund - This is to track fees assessed to property owners for N.P.DY.S. program, which is mandated by the federal government. This requires cities to clean up storm water runoff. Public Education and Government Grant Fund - This fund is used to track the expenditures used to purchase applicable media equipment. Community Facilities Districts (CFD) - These funds are established by the City as means of obtaining com- munity funding to be used to pay for public works and other public services, maintenance, new construction, and debt service payments. Public Improvement In -Lieu - This fund accounts for special designated improvements to City property, financed by developer fees. Assembly Bill 766 Air Pollution Reduction - This account for revenue South Coast Air Quality Board requirements to develop systems to reduce air pollution. Successor Agency Housing Fund - This account is used to track low and moderate -income projects. Expenditures for this fund are restricted to low and moderate income housing projects. Debt Servicp, Fund: Debt Service funds are used to account for the accumulation of resources and payment of all general long-term debt obligations of the City and related entities. These funds are used to account for the payment of interest and principal. Capital Improvement Project Fund: Capital Improvement Project Fund are used to account for financial resources used for the acquisition and improvement of major capital facilities. 22 CITY of e-- �ANNUAL OPERATING BUDGET LAKE ELSIN4REFISCAL YEAR 2014]5 (tion Sports Capital of the Word DESCRIPTION OF FUNDS (cont.) FIDUCIARYFUNDS Private -Purpose Trust Private -Purpose Trust Funds are used to account for resources held and administered by the reporting government when it is acting in a fiduciary capacity for other governments. Successor Agency to the Redevelopment Agency (SARDA) Debt Service Fund --This fund is used to account for payment obligations of the successor agency as a result of the State's dissolution of Redevelopment Agen- cies. Endowment Trust Fund - This fund is to account for assets held by the City as a trustee capacity for the Adolph Korn Estate. Money is held for building a nurses home for the proposed medical facility in the City. Until that time, interest earnings from the estate are used as a scholarship fund for college tuition for stu- dents seeking a degree in the nursing field. 23 iC.�ITY OF LKm ELSINORE �--60 ANNUAL OPERATING BUDGET FISCAL YEAR 201415 A lon Sports (apgal of the Wodd SUMMARY OF ACCOUNTING PRINCIPLES FUND ACCOUNTING The accounts of the City are organized based on funds and account groups, each of which is considered a separate accounting entity. The operations of each fund are accounted for with a separate set of self -balancing accounts that comprise its assets, liabilities, fund equity, revenues, and expenditures or expenses, as appropriate. Government resources are allocated to, and accounted for in individual funds based upon the purposes for which they are to be spent and the means by which spending activities are controlled. The various funds are grouped in the financial section in this report into generic fund types and broad fund categories as follows; Governmental Funds Fiduciary Funds General Fund Private -Purpose Trust Funds Special Revenue Fund Debt Service Fund Capital Projects Funds ACCOUNTING BASIS All governmental funds are accounted for and budgeted using the modified accrual basis of accounting. Their revenues are recognized when they become measurable and available as net current assets. The primary revenue sources susceptible to accrual are property and sales taxes, franchise fees, transient occupancy taxes, investment income, fines and forfeitures collected by County courts, and motor vehicle -in - lieu subventions. Expenditures are generally recognized under the modified accrual basis of accounting when the related fund liability is incurred. An exception to this general rule is principal and interest due on general long-term debt which is recognized when due. Proprietary and Fiduciary funds are accounted for and budgeted using the full accrual basis of accounting, i.e., revenues are recognized in the period earned and expenses are recognized in the period incurred. Encumbrance accounting, under which purchase orders, contracts, and other commitments for the expenditure of funds are recorded in order to reserve that portion of the applicable appropriation, is employed in the governmental funds. Outstanding encumbrances at the end of the fiscal year are recorded as reservation of fund balance since the commitments will be paid in the subsequent year. Encumbrances do not constitute expenditures or liabilities. 24 .1 �/10*� CIN OF --__o ANNUAL OPERATING BUDGET LAKE ELSI NORE FISCAL YEAR 2014-15 Amon Sports (apftal of the Wodd EXPLANATION OF MAJOR REVENUE SOURCES GENERAL FUND PROPERTY TAX Property Tax: The valuation of property in the City is determined by the Riverside County Tax Assessor. The $6,000,000 County levies a base tax at the rate of 1% of assessed $x.000,000 valuation. Approximately 4.78% of the base 1% levy is allocated to the City. $4,000,000 Fiscal Year 2014-15 revenue estimate for property tax S3,000,000 reflects a 7.19% increase over the projected Fiscal Year 2013-14 amount. This increase is a reflection of increasing $2,000,000 property values, new commercial and franchise fees. $1,000,000 Actual Actual Estimated Projected 2011.12 2012.13 2013-14 2014.15 Franchise Fees: The City imposes fees primarily on refuse hauling, gas, electric, and cable television operating in the City. The fee is 5% of gross receipts for utility companies and $500 per year for towing companies. Overall, a 12.25% increase is projected in Fiscal Year 2014-15 from the Fiscal Year 2013-14 estimated amounts. This increase is a result of anticipated increase in electricity rates and usage and cable subscribers. $0,500,000 S6,000,000 $7,500,000 57,000,000 $6,500,000 56,000,000 S 5, 500,000 35,000,000 $4,500,000 $4,000,000 $3,500,000 $3,000,000 S2,500.000 $2,000,000 51,500,000 $1,000,000 SALES TAX Actual Acetal Estimated Projected 2011-12 2012.13 2013.14 2014-15 $2,500,000 $2,300,000 $2,100,000 $1,900,000 $1,700,000 $1,500,000 $1,300.000 $1,100,000 5900,000 $700,000 $ 500,000 FRANCHISE FEES Actual Actual Estimated Projected 2011.12 2012-13 2013-14 2014.15 Sales and Use Tax: In accordance with the California Revenue and Taxation Code, the State of California imposes a 8% sales and use tax on all taxable sales in the City. Of that 8%, the City receives 1% of the taxable sales in the City. Sales and Use Tax is the City's largest revenue source representing 22.82% of the total General Fund revenues. As a result, the FY 2014-15 revenue projections for sales tax reflects a 3.11% increase from FY 2013-14 estimates. This increase is primarily due to an anticipated increase in consumer activity as economic indicators begin to show a slight turnaround in the economy. 25 `.� —� CITY OF LAKE ELSINOItE ANNUAL OPERATING BUDGET FISCAL YEAR 2014-15 Artfon Sports 0pitol of the Wordd EXPLANATION OF MAJOR REVENUE SOURCES (cont.) Property Transfer Tax: The Lake Elsinore Municipal Code authorizes the imposition f a transfer tax on real property sold in the City. The tax rate id $0.275 for each $500 of purchase value. The amount projected for FY 2014-15 of $245,000 represents an increase of $20,000 from FY 2013-14. Special Assessments for Service: Fees or service charges are imposed on the user for a service type for operating activities and do not result in the purchase or construction of fixed assets. In fiscal year 2014-15, Special Assessment revenue is projected to increase $876,211 from an estimated $2,200,389 in fiscal year 2013-14 to $3,076,600 in fiscal year 2014-15. Licenses, Permits & Fees: The California Government Code and State Constitution authorizes the City to assess certain license and permit fees as a means of recovering the cost of regulating various actives. Examples include building permits and business license. In fiscal year 2014-15, Licenses, Permits and Fee revenue is projected to increase 24.09%, or $1,327,070 from an estimated $5,507,805 in fiscal year 2013-14 to a projected $6,834,$75 in fiscal year 2014-15. Intergovernmental: Intergovernmental Revenues include grants and other sources of revenue from governmental agencies. Major intergovernmental revenues include Motor Vehicle in Lieu and the Motor Vehicle in Lieu Triple Flip, FEMA Grants, Fire Grants, Law Enforcement Grants, Transportation Revenue and Lake Grants. The estimated intergovernmental revenue for fiscal year 2014-15 increased by $569,362, or 204.51% primarily as a result of the three Captain positions on medic truck #97 funded by the County of Riverside. Fines and Forfeitures: The City Vehicle and Penal Codes impose fines and penalties for traffic violations and vehicular parking. These revenues are collected by Riverside County through the County court system and a portion distributed to the City, less an administrative fee. The City has the responsibility for administering and collecting parking citation fines. Reimbursements: This category of revenue includes the recovery of personnel costs that are allocated to various capital improvement projects, and are thus reimbursed by various special revenue funding sources. Also included in this category is the Lake Elsinore Recreation Authority RDA lease payment. This payment is reimbursing the General Fund for making the debt service payment on this bond. Investment Earnings: The City pools its available cash from various funds and invests in instruments a allowed in the City's investment policy approved by City Council. Earnings are allocated to various funds on the basis of proportionate cash balances. A 46.15% decrease in investment earnings is anticipated in Fiscal Year 2014-15. CITY OF LAKE ELSINORE ,J_�� ANNUAI.OSGL YEAR zo�is Action Spam (appal of the World EXPLANATION OF MAJOR REVENUE SOURCES (cont.) OTHERFUNDS Gas Tax Fund: The State of California assesses a tax on gasoline purchases as authorized by Sections 2015, 2016, 2107, 2107.5 and 2103 of the California Streets and Highways Code, Section 2105 (b) allocated 11.5% of the tax revenues in excess of 9 cents per gallon monthly among cities based on population. Section 2106 revenues equal to 1.04 cents per gallon and are allocated as follows: $7.2 million per year to the State Bi- cycle Transportation Account, $400 per month to each city, and $800 per month to counties, with the remainder of the residual amount to each county and the cities in the that county based on registered vehicles. Section 2107 provides monthly allocations of 1.315 cents per gallon of gasoline, 1.8 centers per gallon of diesel and 2.59 cents per liquefied petroleum gas as follows: Each city with snow removal costs in excess of $5,000 is allocated 50% of the cost exceeding $5,000, the remainder is allocated to cities based on population. Section 2107.5 are allocated annually in July to cities in fixed amounts based on population. This section funds must be used for engineering costs and administrative expenses related to city streets. Section 2103 (Prop 42 Replace) provides for the distribution of the new gasoline excise tax revenues under the 2010 fuel tax swap. These revenues are allocated as follows: State transportation debt service, 44% State Transportation Improvement Plan (STIP), 12% State Highway Operation and Protection Program (SHOPP— the states highway improvement program), and 44% evenly split between cities and counties. Section 2103 funds are allocated to cities on a per capita ba- sis. Gas tax revenues is projected to decrease $163,138, or 12.24% in Fiscal Year 2014-15 over projected Fiscal Year 2013-14. This decrease is due to a number of administrative errors and changes in interpretation of the Section 2103 allocation and related provisions by the State (former Prop 42 funding). Measure A: In 1988 when voters approved MEASURE A REVENUE Measure A, Riverside County's half -cent sales tax for transportation congestion. in 2002, Measure A was extended by Riverside County voters. Now, Measure A will continue to fund $1,200,000 transportation improvements through 2039. Measure A revenue is projected to increase to $1,137,000 in Fiscal Year 2014-15, a $1,000,000 . 7.06% increase from Fiscal Year 2013-14. $800,000 $600,000 $400,000 $200,000 Actual Actual Estimated Projected 2011-12 2012-13 2013-14 201415 27 f�i �\ CITY OF J LAM E�S��d� r\NNUAL OPERATING BUDGET FISCAL YEAR 2014-1S Action Sporn Capital of the Wodd DEBT ADMINISTRATION In February 1990, the Public Financing Authority (PFA) was authorized to issue $500,000,000 in revenue bonds for the purpose of enabling the Public Financing Authority to acquire certain qualified obligations of the City or the former Redevelopment Agency. The Bonds were issued to provide funds to finance the acquisition and construction of land, buildings, equipment and other capital improvements. The 2014-15 fiscal year debt service requirements for the above mentioned obligations are as follows: $9,260,000 $13,949,567 $23,209,567 28 ISSUE INTEREST Fund # DATE DESCRIPTION RATE PRINCIPAL INTEREST TOTAL 723 2008 Local Agency Revenue Bond Series A 3.25'x/0 - 6.25% $ Z0,000 $ 446,463 $ 466,463 730 2011 Local Agency Revenue Bond Series A 3.00% -6.12% 145,000 277,525 422,525 731 2011 Local Agency Revenue Bond Series A 1.75% - 5,50% 80,000 57,874 137,874 732 2012 Local Agency Revenue Bond Series B 1.50% - 5.25/0 40,000 163,131 203,131 733 2012 Local Agency Revenue Bond Series A 2,00%- 5.12% 615,000 667,650 1,282,650 2012 Local Agency Revenue Bond Series B 2,00%- U0% - 261,175 261,175 734 2013 Local Agency Revenue Bond Series C 1,75%- 5.00% - 169,631 169,631 736 2013 Local Agency Revenue Bond Series A 1.75%- 5.00% 705,000 95,513 800,513 737 2013 Local Agency Revenue Bond Series B 1.75% - 5.00% 475,000 599,831 1,074,831 725 2010 `lax Allocation Bond 2.00% - 5.25% 325,000 660,106 985,106 726 2010 Tax Allocation Bond 2.00% - 4.75% 590,000 336,550 926,550 727 2010 TaxAllocation Bond 2,00%- 5,00% 1,190,000 1,019,214 2,209,214 729 2011 Tax Allocation Bond 4,00%-6,00% 485,000 246,481 731,481 601 2013 Revenue Refunding Bond 2,50% -5.25% 450,000 19589 469,589 350 2011 CFD 98-1 Summerhill - Series C 2.00% -5,25% 475,000 590,231 1,065,231 552 2002 CFD 90-2 Tuscany Hills - Series A 2,50% - 2,62% 1,290,000 130,944 1,420,944 552 2007 CFD 90-2 Tuscany Hills - Series A 4,50% 330,300 330,300 392 2011 CFD 95-1 City Center - Series B 1.75'/0 - 5,50% 80,000 57,875 137,875 357 2004 CFD 2003-2 Canyon Hills- Series A 2.50%- 5.25/0 200,000 656,581 856,581 384 2010 CFD 2003-2 Canyon Hills - Series A 2,50% - 5.25% 230,000 1,006,410 1,236,410 390 2010 CFD 2003-2 IA -C Cnyn Hills - Series A 3.25% - 6.25% 20,000 446,463 466,463 348 2012 CFD 2003 -21A -C Cnyn Hills - Series C 2,00%- 4,12% - 261,175 261,175 369 2005 CFD 2004-3 Roseta Canyon - Series A 3,45% - 4,87% 285,000 1,112,179 1,397,179 385 2006 CFD 2004-3 Roseta Canyon - Series A 4,00%- 5.00% 210,000 1,184,148 1,394,148 371 2006 CFD 2005-1 Serenity - Series A 4,00% - 5.00% 165,000 438,426 603,426 372 2005 CFD 2005-2 Alberhill Ranch - Series A 3,65°/% - 5.45% 240,000 1,301,188 1,541,188 366 2006 CFD 2005-6 City Center -Series A 4.37% - 5.20% 35,000 180,311 215,311 373 2008 CFD 2005-5 Wasson Canyon - Series B 4,50% - 5.75% 15,000 219,430 234,430 394 2013 CFD 2005-5 Wasson Canyon - Series A 4,50% - 5.75% 40,000 163,131 203,131 347 2006 CFD 2006-11 A -A Summerly - Series A 4.25% - 5,20% 75,000 377,265 452,265 368 2006 CFD 2006-2 Viscaya - Series A 4,25% - 5,20% 75,000 377,265 452,265 349 2013 CFD 88-3 W.Lake Elsinore - Series B 2.00% - 3,25% 705,000 95,513 800,513 $9,260,000 $13,949,567 $23,209,567 28 CITY OF ET LAKE ELSINOIRE rte`~�' ANNUM FISCAL YEAR 20PERATING 141 5 Aaron Sports (oplrol of the Woad GANN APPROPRIATIONS LIMIT Article XIIIB of the California State Constitution, more commonly referred to as the Gann Initiative or Gann Limit, was approved by California voters in November 1979, and placed limits on the amount of proceeds of taxes that state and local government agencies can receive and spend each year. For cities that incorporated after fiscal year 1978-79, the voters set the initial appropriations limit at the time of incorporation. Proposition 111 was approved by California voters in June 1990, which provided new adjustment formulas which mare the appropriations limit more responsive to local growth issues. Each year the City Council must adopt by resolution the appropriations limit for the following year. Following is the calculation of the City's Gann Appropriations Limit for fiscal year 2014-15: FiscalYear 2013-14 Appropriations Limits.........................................................................................................................$73,075,959 ONhnnelation Growth...-.... ..................... ......... ......................................................................................... .......................... ........ 2.30% PerCapita Personal Income Change ................................ .................................. ...................................................................................... 23% Fiscal Year 2013-14 Appropriations Limit ($73,075,959 x 1.0230 x 0.9977)................................................$77,575,034 Appropriations subject to the limit in the fiscal year 2014-15 budget total $23,076,212 which is $53,755,852 less than the computed limit. Additional appropriations to the budget funded by non -tax sources such as service charges, restricted revenues from other agencies, grants or beginning fund balances would be unaffected by the appropriations limit. However, any supplemental appropriations funded through increased tax sources would be subject to the appropriations limit and could not exceed the $53,755,852 variance indicated. Further, any overall actual receipts from tax sources greater than $53,755,852 from budget estimates will result in proceeds from taxes in excess of the City's appropriations limit, requiring refunds of the excess within the next two fiscal years or voter approval of an increase in the City's appropriations limit. Voter approval for an increase in the City's appropriations limit is not anticipated in the future due to the margin between the limit and tax revenue. $80,000,000 $70,000,000 $60,000,000 $50,000,000 $40,000,000 $30,000,000 $20,000,000 $10,000,000 FY 2011-12 FY 2012-13 FY 2013-14 ■ Appropriations Subject to Limit s Legal Limit 29 FY 2014-15 CITY OF LAKE ELSINORE �Q-00 ANNUAL OPERATING BUDGET FISCAL YEAR 201415 Action Sports Capital of the W ofd COMMUNITY PROFILE GENERAL. CITY DATA Date of Incorporation April 9, 1888 Form of Government City Manager Area 43 Square Miles Lake Surface Area 3,000 Acres Population (2014) 56,718 Annual Average Temperature 78.5 Degrees Annual Average Rainfall 1,1" Number of Police Officers per 1,000 Residents .92 Number of Fire Stations 4 Number of Parks 18 City Recreation Area and Campground 71 acres INCOME and HOUSING DATA: Median Household Income $64,327 Average Household Income $7,,998 Number of Households 16,343 Median Household Size 3.5 Median Family Size 3.8 Median Age 30.5 Median Housing Price $222,500 EDUCATIONAL DATA: Lake Elsinore Unified School District Number of Schools 24 Number of Teachers 969 Number of Students 21,400 Number of Public Libraries 2 30 CITY of RE ��'"�� ANNUAL OPERATING BUDGET LAKE ESS NO FISCAL YEAR 20141 S rnon Sports foplal ofthe Wadd LOCATOR MAP SAN BERNARDWO -RIALTO C00011 - A MG✓J�/rOtOH LDYI1LNIgA YVCAN/A .. �....—._ ORAND RRRACE YALLIY CORONA w PERRrS', N JACINTO OYLLWXD )-",o NEIN oNN t 44 WA D06AR CHESTER ANiA WIN LL1KV (,Lti[�fic�II WARNETA TIMECMA 31 TM 32 1411 0^-, \ CITY OF BUET LAKE ELSINORE —`"'� ANNUAL OPERATING SCAL YEAR 20114.15 Amor► Sports topmol of the NO BUDGET SUMMARIES OVERVIEW The Budget Summaries Section includes a breakdown of revenues and expenditures by funds including General Fund specifics and City totals. The graphs and summaries presented include the following: GENERALFUND REVENUES...........................................................................................................................................35 GENERALFUND REVENUES BY SOURCE.........................................................................................................................36 EXPENDITURE BY DEPARTMENT - GENERAL FUND.................................................................................................37 EXPENDITURE SUMMARY BY CATEGORY - GENERAL FUND........................................................................................38 EXPENDITURE SUMMARY BY DEPARTMENT - GENERAL FUND..............................................................................39 SUMMARYOF AUTHORIZED POSITIONS......................................................................................................................46 CORE STAFFING ALLOCATION PLAN BY DEPARTMENT............................................................................................47 33 air TM 34 CITY of FY2014-15 PROPOSED OPERATING & CAPITAL BUDGET LAKE ELSINOAE �'_ SUMMARY OF ALL FUNDS Action Sports Capital of the World PROJECTED NET PROJECTED BEGINNING ESTIMATED TRANSFERS ENDING FUND FUND NAME FUND BALANCE REVENUES APPROPRIATIONS IN/(OUT) BALANCE FY2014-15 Proposed Operating Budget Fund:001 GENERAL FUND $ 10,561,308 35,872,965 37,675,788 (384,098) $ 8,374,387 Fund: 101 SUPPLEMENTAL LAW ENE (SLESF) 17,123 100,000 117,123 - Fund: 104 TRAFFIC OFFENDER FUND 66,883 66,883 - - Fund: 107 DEVELOPER AGREEMENT REVENUE 1,670,073 830,669 839,404 Fund: 110 STATE GAS TAX FUND (OPER & CIP) 205,940 1,472,973 1,675,640 3,273 Fund: 115 TRAFFIC SAFETY FUND (6,883) 6,883 - - - Fund: 155 NPDES (OPER & CIP) - 403,658 403,658 119,066 119,066 Fund: 130 CITY-WIDE LLMD FUND - 1,388,233 1,637,600 249,367 - Fund: 135 LLMD NO. 1 65,344 269,490 350,499 15,665 Fund: HOUSING FUND - - Fun& CFD's/AD's/PFA/LERA 49,654,966 23,438,806 23,610,196 _ 49,483,575 SUBTOTALS62� 754 62,953,008 66,368,056 - 58 9,706 FY2014-15 Proposed Capital Budget Fund: 105 GENERAL PROJECTS (OPER & CIP) 394,938 1,435,000 1,554,733 - 275,205 Fund: 106 AFFORDABLE HOUSING IN -LIEU 1,456,311 - 100,000 - 1,356,311 Fund: 111 TUMF CAPITAL PROSECT FUND - 3,967,724 3,967,724 - Fund: 112 MEASURE 'A' FUND 635,090 6,648,060 7,283,150 - - Fund: 112-1 SHOPP - CALTRANS GRANT - 500,000 500,000 - - Fund: 112-2 FHWA - HIGHWAY BRIDGE GRANT 761,358 761,358 Fund: 113 58821 PEDESTRIAN SIDEWALK FUND (82,751) 82,751 - - Fund: 114 SBI 186 CAS EDUCATION FUND 2,274 - - 2,274 Fund: 116 CITY HALL/P.W. DIF FUND 963,260 70,000 893,260 Fund: 117 COMMUNITY CENTER DIF FUND 282,236 80,000 - 202,236 Fund: 118 LAKE SIDE FACILITIES DIF FUND 350,234 350,000 400,000 - 300,234 Fund: 119 ANIMAL SHELTER FACILITY DIF (159,579) - - (159,579) Fund: 120 CAMINO DEL NORTE DIF FUND 35,908 - 35,908 Fund: 140 GEOTHERMAL FUND 19,814 - - 19,814 Fund: 150 CDBG FUND - 312,817 312,817 Fund: 160 PEG GRANT FUND 34,185 - - - 34,185 Fund: 201 STREET CIP FUND 14,009 14,009 Fund: 204 SIGNAL CIP FUND (28,541) 201,369 171,919 909 Fund: 204-1 LEUSD - SIGNAL CONTRIBUTION - 65,000 65,000 - - Fund: 205 TRAFFIC IMPACT FEE FUND 2,595,460 424,492 982,492 - 2,037,460 Fund: 211 STORM DRAIN CIP FUND 5,189,578 - 2,772,000 - 2,417,578 Fund: 221 QUIMBY FUND (230,563) 616,536 512,000 - (126,027) Fund: 231 LIBRARY CIP DIF FUND 1,559,825 - 1,559,825 - - Fund: 232 FIRE PROTECTION DIF FUND 113,988 - 113,000 - 988 Fund: 605 PUBLIC IMPROVEMENTS IN -LIEU 676,144 111,598 IB9,000 - 598,742 Fund: 606 AB2766 AIR POLLUTION REDUCTION 146,760 167,100 229,400 - 84,460 Fund: SUCCESSOR AGENCY -DRAINAGE 4,387,841 - 700,000 3,667,841. Fund: ZONE 3 RCFC FUNDS - 100,000 100,000 Fund: RULE 20A - SCE FUNDS - 1,328,256 1,328,256 - Fun& 630 LAKE MAINTENANCE FUND 699,787 1,300,000 1,300,000 699,787 Fund: 631 DESTRATIFTCATION EQUIP. REPLACE. 75,984 - - 75,984 SUBTOTALS 19,132,192 18,372,061 25,066,683 12,437,570 TOTALS $ 81.,366,946 $ 81,325,069 $ 91,434,739 $ - $ 71,257,276 Cin OF LAKE ELSiNORE �-" o ANNUAL OPERATING BUDGET I SGL YEAR 201415 Action Sporn (apttal of the Wodd GENERAL FUND REVENUES FISCAL YEAR 2014-15 GENERAL FUND REVENUES $35,872,965 Sales Tax 22.82% $35,000,000 $30,000,000 $25,000,000 $20,000,000 $15,000,000 $10,000,000 $5,000,000 Franchise Tax PropertyTax 16.58% Other Taxes 22.39% ! _� 6.46% Other. 4.56% InvestmentJ Earnings0.29% Reimbursements 4.04% Licenses, Permit & Fees 19.05% Special Assessments for Service 8.513% Intergovernmental 2.36% FOUR YEAR COMPARISON Finesand Forfeitures 2.86/0 Actual Actual Estimated Projected 2011-12 2012-13 2013-14 2014-15 41; i� CITY OF ET LAKE ELSINORE �"� ANNUAL FISCAL YEAR 20PERATING 141 s Arnon Spom (opitol of the Wodd GENERAL FUND REVENUES BY SOURCE Intergovernmental Intergovernmental 128,322 79,706 FY13-14 FY 14-15 Law Enforcement Grants FY11-12 FY12-13 PROJECTED ADOPED Supplemental Law Enforcement Services F ACTUALS ACTUALS BUDGET BUDGET Taxes and Franchises: - 300,000 - 529,362 Sales Tax $ 7,370,448 $ 7,788,115 $ 7,938,727 $ 8,185,889 Property Tax 5,287,580 5,263,296 5,478,917 5,916,787 Franchise Tax 2,004,550 2,095,081 2,102,000 2,359,500 Property Transfer Tax 191,112 265,337 225,000 245,000 Other Taxes 345,290 277,042 252,000 275,000 Fire Service Tax Credit 1,828,658 2,073,402 1,917,662 2,018,889 RDA SB211 Pass Through 174,668 243,164 9B4O00 98,000 Reimbursements for Street Program - 771,494 574,147 1,798,500 Special Assessments - Law & Fire - 2003-1 1,513,924 1,643,077 2,150,389 2,091,200 Special Assessments - Law & Fire - 2007-1 34,613 29,131 50,000 52,800 Special Assessments - Fire - 2003-2 93,949 - - 505,700 Special Assessments - Parks, OS & Drainage - - - 426,900 Licenses, Permits, and Fees: Building Permit Fee 702,259 1,867,598 1,900,000 1,700,000 Other Licenses & Permits 958,714 1,157,656 1,149,625 1,035,900 Fees 1,374,351 2,053,193 2,458,180 4,098,975 Intergovernmental Intergovernmental 128,322 79,706 118,407 218,407 Law Enforcement Grants 67,072 68,403 60,000 - Supplemental Law Enforcement Services F 100,000 75,123 100,000 100,000 County of Riverside - Station 97 (Truck) - 300,000 - 529,362 Fines and Forfeitures Fines and Forfeitures 1,530,221 592,185 440,200 479,800 Traffic Safety Fund 320,199 335,593 565,000 451,150 Traffic Offender Fund 57,500 74,155 121,000 95,000 Reimbursements Reimbursements from RDA 492,600 314,760 321,180 321,180 RDA Lease Pymts (LERA) 704,000 704,000 760,281 1,129,050 Investment Earnings 242,769 9,010 195,000 105,000 Other Miscellaneous Revenue 863,413 740,754 354,000 1,634,977 Total $ 26,386,2.1.2_ $ 28,821,275 $ 29,329,715 $ 35,872,965 36 i� CITY OF LAKE ELSINORE dice Services 11,213,394 ANNUAL OPERATING BUDGET FISCAL YEAR 2014-15 Anion Spom (opNol of the Wadd EXPENDITURE BY DEPARTMENT GENERAL FUND FISCAL YEAR 2014-15 PROJECTED EXPENDITURES $37,675,788 (Excluding Operating Tranfers Out) Community "Fire Services Development $7,242,235 `$1,093,837 Administrative Services $2,340,817 Manager Public Works _$7,0$7,195 Community Services' $1,506,241 Animal Service - 7"__"`. $835,427 \$275,174 Council Non -Departmental 1: 4,2 851,000 City Attorney City Clerk $439,409 ; $325,000 * Subject to change should the City of Canyon Lake close Fire Station #60. 37 //�\ CITY OF LAKE ELSil�I4RE _~1^�� ANNUAL OPERATING BUDGET DISCAL YEAR 201415 Ammon Sports (aprtol of the Warp EXPENDITURE SUMMARY BY CATEGORY 38 Materials Personnel Contract and Capital Department Services Services Supplies Outlay Total_ City Council $ 85,061 $ 182,763 $ 7,350 $ $ 275,174 City Attorney - 325,000 - 325,000 City Clerk 325,159 111,250 3,000 439,409 City Manager 439,284 17,275 9,500 - 466,059 Administrative Services: Finance 874,960 111,015 7,000 992,975 Risk Management - 439,141 - 439,141 Human Resources 198,942 57,645 5,620 - 262,207 Information Systems 230,858 256,873 47,533 111,230 646,494 Commtmity Development: Planning Commission 9,807 150 1,500 - 11,457 Planning & Zoning 897,515 469,5"20 4,400 - 1,371,435 Economic Development 127,179 133,470 - - 260,649 Building & Safety 648,207 139,820 5,800 - 793,827 Fire Inspection Program - 234,340 1,000 235,340 Code Enforcement 386,179 22,200 12,750 421,129 Puhiic Safety: Police Services 78,047 11,111,347 24,000 - 11,213,394 Fire Services - 7,225,735 11,000 5,500 7,242,235 Animal Services - 835,427 - - 835,427 Public Works: Emergency Services 7,028 8,800 10,500 26,328 Weed Abatement 369,478 20,700 7,000 397,178 Graffiti 180,589 2,750 14,150 197,489 Enviornntent<al Services - 27,840 3,800 31,640 Engineering 1,015,088 1,019,050 8,200 - 2,042,338 Administration 727,487 49,500 12,700 - 789,687 Paris Maintenance 427,024 831,550 37,880 - 1,296,454 Facility Maintenance 87,072 214,100 19,000 - 320,172 Lake Administration 285,384 213,232 44,550 - 543,166 Lake Aeration 91,634 153,500 3,000 16,700 264,834 Boat Latmch - 23,720 3,300 - 27,020 Reclaimed Water Fill Lake - 650,000 - 650,000 Vehicles & Equipment Maintenance 200,419 219,970 80,500 500,889 Community Set -vices Recreation 594,507 96,300 2,000 - 692,807 Cotntnunity Center 385,484 199,830 19,500 - 604,814 Senior Center 133,752 71,168 3,700 208,620 Non -Departmental 654,450 2,194,050 2,500 2,851,000 Total $ 9,460,594 $ 27,669,031 $412 7, 33 _ $133,430 $ 37,675,788_ 38 ,I/'`� Clrr of LAKE �LSIN[OR� �`�I/ ANNUAL OPERATING BUDGET FISCAL YEAR 201415 A(Von Sports (opito! ct !h, i' EXPENDITURE SUMMARY BY DEPARTMENT GENERAL FUND CITY COUNCIL Division: City Council Personnel Services Contract Services Materials and Supplies Total CITYATTORNEY Contract Services CITY CLERK Personnel Services Contract Services Materials and Supplies Total CITY MANAGER Personnel Services Contract Services Materials and Supplies ADMINISTRATIVE SERVICES Division: Finance FYII-12 ACTUALS $ 78,521 141,602 1,339 $ 221,462 FYI 1-12 ACTUALS $ 353,420 $ 353,420 FY11-12 ACTUALS $ 208,699 13,309 1,076 $ 223,084 FY11-12 ACTUALS $ 704,142 29,001 1,457 $ 734,600 FYI 1-12 ACTUALS FY12-13 ACTUALS $ 71,310 185,265 1,201 $ 257,776 FY12-13 ACTUALS $ 366,912 $ 366,912 FY12-13 ACTUALS $ 223,853 63,453 3,203 $ 290,509 FY12-13 ACTUALS $ 345,421 64,369 10,279 $ 420,069 FY12-13 ACTUALS Personnel Services $ 670,715 $ 648,230 Contract Services 149,545 191,397 Materials and Supplies 5,453 6,415 Total $ 825,713 $ 846,042 39 FY13-14 BUDGETED $ 67,160 189,937 2,150 $ 259,247 FY13-14 BUDGETED $ 325,000 $ 325,000 FY13-14 BUDGETED $ 296,511 64,320 4,350 $ 365,181 FY13-14 BUDGETED $ 448,157 16,795 10,000 $ 474,952 FY13-14 BUDGETED $ 631,271 242,800 7,150 $ 881,221 FY 14-15 ADOPTED $ 85,061 182,763 7,350 $ 275,174 FY 14-15 ADOPTED $ 325,000 $ 325,000 FY 14-15 ADOPTED $ 325,159 111,250 3,000 $ 439,409 FY 14-15 ADOPTED $ 439,284 17,27S 9,500 $ 466,059 FY 14-15 ADOPTED $ 874,960 111,015 7,000 $ 992,975 " �� CITY OF ET L�1I�.Ir ELSINORE �-�."�"I ANNUAL OPERATING R 2015 coon Spom fapmal of theWodd EXPENDITURE SUMMARY BY DEPARTMENT GENERAL FUND (cont.) Division: Risk Management Contract Services Division: Human Resources Personnel Services Contract Services Materials and Supplies Total Division: Information Technology Personnel Services Contract Services Materials and Supplies Capital Outlay Total COMMUNITY DEVELOPMENT Division: Planning Commission Personnel Services Contract Services Materials and Supplies Total Division: Planning&Zoning FY11-12 FY12-13 ACTUALS ACTUALS $ 691,564 $ 608,789 $ 691,564 $ 608,789 FY11-12 ACTUALS $ 287,007 5,651 770 $ 293,428 FY11-12 ACTUALS $ 383,818 204,346 47,312 FY12-13 ACTUALS $ 377,892 16,4.89 1,902 $ 396,283 FY12-13 ACTUALS $ 218,008 258,422 5'2,916 $ 635,476 $ 529,346 FY11-12 ACTUALS $ 9,523 736 467 $ 10,726 FY11-12 ACTUALS FY12-13 ACTUALS $ 7,434 4,797 1,545 $ 13,776 FY12-13 ACTUALS Personnel Services $ 456,071 $ 495,302 Contract Services 233,547 267,835 Materials and Supplies 2,673 2,:377 Total $ 692,291 $ 765,514 40 FY13-14 BUDGETED $ 462,790 $ 462,790 FY13-14 BUDGETED $ 256,370 17,247 5,100 $ 278,717 FY13-14 BUDGETED $ 176,520 350,740 84,750 10,000 $ 622,010 FY13-14 BUDGETED $ 9,635 150 800 $ 10,585 FY13-14 BUDGETED $ 639,750 289,737 3,376_ $ 932,863 FY 14-15 ADOPTED $ 439,141 $ 439,141 FY 14-15 ADOPTED $ 198,942 57,645 5,620 $ 262,207 FY 14-15 ADOPTED $ 230,858 2 56, 873 47,533 111,230 $ 646,494 FY 14-15 ADOPTED $ 9,807 150 1,S00 $ 11,457 FY 14-15 ADOPTED $ 897,515 469,520 4,100 $ 1,371,435 /41^*111� CITY OF LAKE ELSINOM � '�'+� ANNUAL OPERATING BUDGET FISCAL YEAR 2014-15 A(Von Sports Copltnl of the EXPENDITURE SUMMARY BY DEPARTMENT GENERAL FUND [cont.] Division: Economic FY11-12 FY12-13 FY13-14 FY 14-15 Development ACTUALS ACTUALS BUDGETED ADOPTED Personnel Services $ - $ 133,912 $ 121,775 $ 127,179 Contract Services 16,057 53,511 64,770 133,470 Materials and Supplies 94 241 11,000 - Total $ 16,151 $ 187,664 $ 197,545 $ 260,649 FY11-12 FY12-13 FY13-14 FY 14-15 Division: Building&Safety ACTUALS ACTUALS BUDGETED ADOPTED Personnel Services $ 424,152 $ 383,875 $ 523,944 $ 648,207 Contract Services 77,514 95,704 420,935 139,820 Materials and Supplies 4,884 9,359 17,700 5,800 Total $ 506,550 $ 488,938 $ 962,579 $ 793,827 FYI 1-12 FY12-13 FY13-14 FY 14-15 Division: Fire Inspection ACTUALS ACTUALS BUDGETED ADOPTED Contract Services $ 77,439 S 95,704 $ 420,270 $ 234,340 Materials and Supplies 4,884 9,359 17,700 1,000 Total $ 82,323 $ 105,063 $ 437,970 $ 235,340 I?Y11-12 FY12-13 FY13-14 FY 14-15 Division: Code Enforcement ACTUALS ACTUALS BUDGETED ADOPTED Personnel Services $ 203,600 $ 146,214 $ 153,996 $ 386,179 Contract Services 64,428 14,849 28,100 22,200 Materials and Supplies 9,162 15,068 12,750 12,750 Total $ 277,190 $ 176,131 $ 194,846 $ 421,129 PUBLIC SAFETY FY11-12 FY12-13 FY13-14 FY 14-15 Division: Police Services ACTUALS ACTUALS BUDGETED ADOPTED Personnel Services $ $ - $ - $ 78,047 Contract Services 7,492,376 7,546,469 8,291,850 11,111,347 Materials and Supplies 562 1,835 13,500 24,000 Capital Outlay - - 16,500 - Total $ 7,492,938 $ 7,548,304 $ 8,321,850 $ 11,213,394 41 ,/1/, � CITY OF LAKE ELSINDIZE-11M_.�•� ANNUAL OPERATING BUDGET FISCAL YEAR 201415 Action Sports (apdol of the Wodd EXPENDITURE SUMMARY BY DEPARTMENT GENERAL FUND (cont.) Division: Fire Services Contract Services Materials and Supplies Capital Outlay Total Division: Animal Services Contract Services Other Total PUBLIC SERVICES Division: Emergency Services Personnel Services Contract Services Materials and Supplies Capital Outlay Transfers Total Division: Weed Abatement Personnel Services Contract Services Materials and Supplies Capital Outlay Total Division: Graffiti Personnel Services Contract Services Materials and Supplies Total FYI 1-12 FY12-13 ACTUALS ACTUALS $ 3,796,393 11,940 5,395_ T$ 3813728 FY11-12 ACTUALS $ 378,274 $ 3,922,283 13,625 FY13-14 FY 14-15 BUDGETED ADOPTED $ 5,262,144 28,700 $ 39935,908 $ 5,290,844 FY12-13 ACTUALS $ 393,059 92,102 $ 378,274 $ 485161 FY11-12 ACTUALS 383 3,142 7J38 $ 11,263 FY11-12 ACTUALS $ 370,271 18,903 7,970 $ 397,144 FY11-12 ACTUALS $ 80,539 1,017 10,543 $ 92,099 42 FYIZ-13 ACTUALS $ 6,313 1,342 85,120 7,425 FY13-14 BUDGETED $ 439,220 299,404 $ 738,624 FYI 3-14 BUDGETED $ 10,311 12,165 40,524 4oz - $ 100,602 $ 63,000 FY12-13 ACTUALS $ 250,277 30,096 12,227 1,678 $ 294,278 FY12-13 ACTUALS $ 163,719 896 6,691 $ 171,306 FY13-14 BUDGETED $ 345,768 30,325 4,575 $ 7,225,735 11,000 5,500 $ 7,242,235 FY 14-15 ADOPTED $ 515,988 319,439 $ 835,427 FY 14-15 ADOPTED $ 7,028 8,800 10,500 $ Z61328 FY 14-15 ADOPTED $ 369,478 20,700 7,000 $ 380,668 $ 397,178 FY13-14 BUDGETED $ 158,899 910 9,750 $ 169,559 FY 14-15 ADOPTED $ 180,589 2,750 14,150 $ 197,489 �� CITY OF LAKE ELSINORE ANNUAL OPERATING BUDGET FISCAL YEAR 2014-15 Amon Sporn Capnalofthe Wor+d EXPENDITURE SUMMARY BY DEPARTMENT GENERAL FUND (cont.) Division: Environmental Services Personnel Services Contract Services Materials and Supplies Total Division: Engineering Personnel Services Contract Services Materials and Supplies Total Division: Administration Personnel Services Contract Services Materials and Supplies Capital Outlay Total Division: Park Maintenance Personnel Services Contract Services Materials and Supplies Capital Outlay Toial Division: Facility Maintenance Personnel Services Contract Services Materials and Supplies Total FY11-12 ACTUALS $ 376 27,230 3,687 $ 31,293 FY11-12 ACTUALS $ :362,666 328,545 3,010 $ 694221 FYI 1-12 ACTUALS $ 122,206 10,901 2,444 $ 135,631 FY11-12 ACTUALS $ 349,068 799,998 43,680 $ 1,192,746 FY11-12 ACTUALS $ 63,090 "209,654 ')_0{iii $ 281,952 43 FV12-13 ACTUALS $ 83 17,829 5,083 $ 22,995 FY12-13 ACTUALS :376,792 422,933 2,5;39 $ 80Z.264 FY12-13 ACTUALS $ 200,77"2 30,101 13,499 1,049 $ 245,421 FY12-13 ACTUALS $ 397,433 886,841 54,024 1,6713 $ 1,339,976 FY12-13 ACTUALS $ 66,543 207,000 18,22:3 291,766 FY13-14 BUDGETED $ '275 27,160 3,11m) S 31,235 FY13-14 BUDGETED $ :ill.i,180 633,575 4,000 $1,020.755 FY13-14 BUDGETED $ 199,632 36,200 3,500 FY 14-15 ADOPTED "27,840 $_ 31,640 FY 14-15 ADOPTED $ 1,o15,Ofif3 1,019,050 8,2()() $ 2,042933$ FY 14-15 ADOPTED $ 727,487 49,500 12,700 $ 239,332 S 789,687 FY13-14 BUDGETED $ 385,281 709,456 37,600 $ 1,212.6337 FY13-14 BUDGETED $ 65,116 211,315 19,00[1 $ 3159431 FY 14-15 ADOPTED $ 427,024 831, 550 :37,880 S 11296.454 FY 14-15 ADOPTED $ 87,072 "214,100 S 320,,172 /�\ CITY OF OPERATING BUET LAKE ELSINORE ���� ANNUM FISCAL Y AR 20114.1 s (Von Sporn Cow/ of the world EXPENDITURE SUMMARY BY DEPARTMENT GENERAL FUND (cont.) Division: lake Administration Personnel Services Contract Services Materials and Supplies Capital Outlay Total Division: Lake Aeration Personnel Services Contract Services Materials and Supplies Capital Outlay Totz)l Division: Boat Launch Contract Services Materials and Supplies Capital Outlay Total Division: Reclaimed Water Fill Lake Contract Services Total Division: Vehicle & Equipment Maintenance Personnel Services Contract Services Materials and Supplies Capital Outlay Total FY11-12 ACTUALS $ 539,778 238,034 48,819 21,381 $ 848,011 FY11-12 ACTUALS S 82,638 101,0:4 295 16,667 $ 200,634 FY11-12 ACTUALS $ 12,154 28 14,740 $ 26,922 FY11-12 ACTUALS $ 512,500 $ 512,500 FY11-12 ACTUALS $ 81,388 162,886 71,853 $ 316,127 44 FY12-13 ACTUALS $ 561,766 238,754 42,823 1,678 $ 845,021 FY12-13 ACTUALS $ 84,043 91,177 $ 175,220 FY12-13 ACTUALS $ 12,67'2 3,228 $ 15,900 FY12-13 ACTUALS $ 650,000 $ 650,000 FY12-13 ACTUALS $ 46,152 213,855 78,774 1,678 340,459 FY13-14 BUDGETED $ 565,212 200,340 44,550 FY 14-15 ADOPTED $ 285,384 21:3,232 44,550 $ 810,102 $ 543,166 FY13-14 BUDGETED $ 84,103 153,500 3,000 16,700 $ 257,303 FY13-14 BUDGETED $ 23,72.0 3,300 $ 27,020 FY 14-15 ADOPTED $ 91,634 15:3,500 3,000 16,700 S 264,834 FY 14-15 ADOPTED $ 23,720 ;3,;300 $ 27,020 FY13-14 FY 14-15 BUDGETED ADOPTED $ 650,000 $ 650,000 $ 650,000 $ 650,000 FY13-14 BUDGETED $ 49,765 212,345 78,000 15,000 $ 35.x,,110 FY 14-15 ADOPTED 200,419 219,970 80,500 $ 500,889 CITY OF _J LAKE ELSINORE Action Sports C, . r rhe Wo>fi ANNUAL OPERATING BUDGET FISCAL YEAR 201415 EXPENDITURE SUMMARY BY DEPARTMENT GENERAL FUND (cont.) COMMUNITY SERVICES Division: Recreation Personnel Services Contract Services Materials and Supplies Total Division: Community Center Personnel Services Contract Services Materials and Supplies Capital Outlay Total Division: Senior Center Personnel Services Contract Services Materials and Supplies Capital Outlay Total NON -DEPARTMENTAL Personnel Services Contract Services Materials and Supplies Other Transfers Total General Fund Total FYI 1-12 ACTUALS $ 126,888 28,382 1,797 $ 157,067 FYI 1-12 ACTUALS $ 306,087 154, 749 19,545 $ 480,381 FY11-12 ACTUALS $ 130,997 45,489 2,912 $ 179,398 FYI 1-12 ACTUALS $ 449,159 1,371,766 409,066 03,000 $ 2,292,991 FY12-13 ACTUALS $ 156,323 58,981 1,926 $ 217,230 FY12-13 ACTUALS $ 301,269 180,846 20,716 5.906 $ 50,737 FY12.13 ACTUALS $ 130,536 65,413 4,343 6,635 $ 206,927 FY12-13 ACTUALS $ 679,398 1,2.45,845 1,196 428,880 $ 2,355,319 $ 25,099,299 $ 26,005,606 45 FY13-14 FY 14-15 BUDGETED ADOPTED $ 162,148 $ 594,507 76,500 96,300 2,000 :2,000 $ 340,648 $ 692,807 FY13-14 BUDGETED $ 252,603 188,590 18,500 $ 459,693 FY13-14 BUDGETED $ 128,832 71,168 3,700 FY 14-15 ADOPTED $ 385,484 199,830 19,500 $ 604,814 FY 14-15 ADOPTED $ 133,752 71,168 3,700 $ 203,700 $ 208,620 FY13-14 BUDGETED $ 654,450 1,170,000 2,500 760,281 FY 14-15 ADOPTED $ 654,450 1,065,000 2,500 1,129,050 $ 2,587,231 $ 2,851,000 $ 29,879,948 $ 37,675,788 CM OF BUET LAKE ELSI NORE--_,,,,! ANNUAL OPERATINGFISCAL YEAR 20114--1S Mon Spam (opgol of the World SUMMARY OF AUTHORIZED POSITIONS Department City Council City Treasurer City Clerk City Managei Administrative Services: F inanace lluman resources I nformation 'Technology Community Development Planning Commission Planning & Zoning Economic Development Building & Safety Code Enforcement Police Public Works: Weed Abatement Graffiti Fngineering Public Works Administration Park Maintenance Facility Maintenance Lake Administration Lake Desertification System Vehicle & Equipment Maintenance Community Services Recreation Community Center Senior Center Total Authorized Positions FY 2011-12 5.00 1.00 2.00 3.00 FY 2012-13 5.00 1.00 3.00 3.00 FY 2013-14 5.00 1.00 3.00 3.00 FY 2014-15 5.00 1.00 3.00 3.00 6.00 7.00 8.00 7.00 3.00 4.00 3.00 3.00 3.00 4.00 4.00 2.00 5.00 5.00 5.00 5.00 4.00 5.00 5.00 7.00 0.00 1.00 1.00 1.00 4.00 8.00 8.00 7.00 3.00 4.00 4.00 4.00 1.00 1.00 1.00 1.00 4.00 4.00 5.00 5.00 1.00 2.00 2.00 2.00 5.00 7.00 7.00 8.00 7.00 8.00 10.00 10.00 4.00 6,00 5,00 5.00 1.00 1.00 1.00 1.00 4.00 4.00 4.00 2.00 1.00 1.00 1.00 1.00 1.00 2.00 2.00 2.00 1.00 2.00 3.00 6.00 20.00 15.00 15.00 18.00 2.00 2.00 2.00 2.00 91.00 105.00 108.00 111.00 46 �/� CITY OF LAKE ELSINORE �'�'� ANNUAL OPERATING BUDGET FISCAL YEAR 201415 Arden Spam Cepirn+of rhe Wn�� CORE STAFFING ALLOCATION PLAN BY DEPARTMENT AUTHORIZED PROPOSED FY CITY COUNCIL FY2013-14 CHANGES 2014-15 Council Member 5.00 0.04 5.00 CITY TREAS,IJRER City 'Treasurer CITY CLERK City Clerk Deputy City Clerk Office Specialist 11 Total CITY MANAGER City Manager Executive Assistant Management Analyst Total ADMINISTRATIVE SERVICES FINANCE Director of Administrative Services Finance Manager Finance Administrator Fiscal Officer Budget Officer Graphics Technician Accountant I Account Specialist II Account Specialist I (Cashier) - PT Total HUMAN RESOURCES Human Resources Administrator Human Resources/Risk Management Analyst Human Resources Specialist Human Resources Assistant Human Resources Technician 'rota) iim 1.00 1.00 1.00 3.00 1,00 1.00 1.00 3.00 1.00 0.00 1.00 0.00 1.00 1.00 1.00 2.00 1.00 8.00 1.00 0.00 0.00 1.00 1.00 3.00 47 0.00 1.00 0.00 1.00 0.00 1.00 0.00 1.00 0.00 3.00 0.00 1.00 OAO 1.00 0.00 1.00 0.00 3.00 0.00 1.00 1.00 1.00 0.00 1.00 1.00 1.00 (1.0o) 0.00 0.00 1.00 (1.00) 0.00 0.00 2.00 (1.00) 0.00 0.00) 7.00 0.00 1.00 1.00 (1.00) (1.00) 0.00 1.00 1.00 1.00 0.00 0.00 3.00 i� CITY LOF LAKE GLSTNQ�Z�: �--00 ANNUAL OPERATING BUDGET FISCAL YEAR 201415 Amon Sporn (appal of the WoOd CORE STAFFING ALLOCATION PLAN BY DEPARTMENT (cont.) A u ► .; 1w w Ikj M11 91 11 VA INFORMATION TECHNOLOGY Information Technology Administrator Information Technician l - PT Information Technology Database Analyst GIS Specialist/Disaster Total PLANNING COMMISSION Planning Commissioner - PT PLANNING & ZONING Community Development Director Planning Manager Principal Planner Senior Planner Associate Planner Community Development Technician Office Specialist III 'total ECONOMIC DEVEI.OPMF.N,r GIS Analyst BUILDING & SAFETY Building & Safety Manger Building Inspector Building Inspector- PT Community Development Technician Il Community Development Technician Office Specialist 1 'rotas CODE ENFORCEMENT Code Enforcement Supervisor Code Enforcement Officer Il Code Enforcement Officer 1 Code Enforcement Officer 1 - PT Community Development Technician Total 48 AUTHORIZED FY 2013-14 1.00 1.00 1.00 1.00 SlCtZI� 5.00 1.00 0.00 1.00 0.00 2.00 0.00 1.00 5.00 1.00 1.00 2.00 1.00 1.00 2.00 1.00 8.00 1.00 0.00 2.00 1.00 0.00 4.00 CHANGE'S 0.00 (1.00) 0.00 (1.00) (2.00) 0.00 0.00 1.00 (1.00) 1.00 0.00 1.00 0.00 2.00 0.00 0.00 0.00 0.00 0.00 (1.00) 0.00 1.00 0.00 2.00 (2.00) (1.00) 1.00 0.00 PROPOSED FY 2014-15 1.00 0.00 1.00 0.00 2.00 5.00 1.00 1.00 0.00 1.00 2.00 1.00 1.00 7.00 1.00 1.00 2.00 1.00 1..00 1.00 1.00 7.00 1.00 2.00 0.00 0.00 1.00 4.00 A � CITY OF LAKE: ELSINORIr%��' ANNUAL OPERATING BUDGET FISCAL YEAR 20141 S Amon Sports Capttal of the world CORE STAFFING ALLOCATION PLAN BY DEPARTMENT (cont.) AUTHORIZED PROPOSED FY POLICE SERVICES FY 2013-14 CHANGES 2014-15 Account Specialist 11 PUBLIC SERVICES WEED ABATEMENT Senior bead Worker Equipment Operator Maintenance Worker If Maintenance Worker I Total GRAFFITI MAINTENANCE Graffiti Technician Graffiti Technician Total ENGINEERING Director of Public Works/City Engineer Director of Public Works City Engineer Principal Engineer Engineer Inspector Senior Engineer Technician Management Analyst Administrative Assistant Office Specialist Total PUBLIC WORKS ADMINISTRATION Public Works Superintendent Senior Streets Operation Lead Worker Equipment Operator Maintenance Worker II Maintenance Worker I Maintenance Worker I - PT Office Specialist III Total 49 1.00 0.00 1.00 1.00 0.00 1.00 1.00 0.00 1.00 1.00 0.00 1.00 2.00 0.00 2.00 5.00 0.00 5.00 1.00 _0.00 1.00 0.00 1.00 2.00 0.00 2.00 1.00 (1.00) 0.00 0.00 1.00 1.00 0.00 1.00 1.00 1.00 (1.00) 0.00 1.00 0.00 1.00 3.00 0.00 3.00 0.00 1.00 1.00 0.00 1.00 1.00 1.00 (1.00) 0.00 7.00 1.00 8.00 1.00 0.00 1.00 1.00 0.00 1.00 1.00 0.00 1.00 2.00 0.00 2.00 3.00 0.00 3.00 1.00 0.00 1.00 1.00 0.00 1.00 10.00 0.00 10.00 A!^ � CITY OF LAKE ELsr NORE ^_r 00 ANNUAL OPERATING BUDGET FISCAL YEAR 2014-15 Amon Sports fopitol of the World CORE STAFFING ALLOCATION PLAN BY DEPARTMENT (cont.) AUTHORIZED PROPOSED FY PUBLIC SERVICES FY2013-14 CHANGES 2014-15 PARKS MAINTENANCE Lead Worker 1.00 0.00 1.00 Park Specialist 1.00 0.00 1.00 Maintenance Worker I1 1.00 0.00 1.00 Maintenance Worker I 2.00 0.00 2.00 Total 5.00 0.00 5.00 FACILITY MAINTENANCE Maintenance Worker 1 1.00 0.00 1.00 LAKE ADMINISTRATION Director of Lake, Park & Rec reation 1.00 (1.00) 0.00 Supervisor 1.00 0.00 1.00 Lead Worker 1.00 0.00 1.00 Office Specialist I I 1 1.00 (1.00) 0.00 Maintenance Worker I1 0.00 0.00 0.00 Total 4.00 (2.00) _ 2.00 LAKE AERATION Maintenance Worker I1 1.00 0.00 1.00 VEHICLE & EQUIPMENT MAINTENANCE Chief Mechanic 1.00 0.00 1.00 Mechanic 1.00 0.00 1.00 Total 2.00 0.00 2.00 COMMUNITY SERVICES RECREATION Director of Community Services 0.00 1.00 1.00 Recreation Manager 1.00 0.00 1.00 Project Analyst - PT 0.00 1.00 1.00 Special Events Coordinator 1.00 0.00 1.00 Volunteer Coordinator - PT 1.00 0.00 1.00 Office Specialist II 0.00 1.00 1.00 Total 3.00 3.00 6.00 50 i� CITY OF LAKE ELSINORF ~W*�'�i ANNUAL OPERATING BUDGET FISCAL YEAR 2014-15 Amon sports 6VItol of the wodd CORE STAFFING ALLOCATION PLAN BY DEPARTMENT (cont.) General Fund Total 51 108.00 3.00 111.00 AUTHORIZED PROPOSED FY COMMUNITY SERVICES FY 2013-14 CIIAN(iES 2014-15 COMMUNITY CENTER Supervisor -Recreation 1.00 0.00 1.00 Recreation Aide - PT 3.00 3.00 6.00 Recreation Specialist - PT 1.00 1.00 2.00 Recreation Leader - PT 4.00 (2.00) 2.00 Water Safety I nstructor - PT 6.00 0.00 6,00 Total 15.00 2.00 17.00 SENIOR CENTER Community Services Coordinator 1.00 0.00 1.00 Bus Driver - PT 0.00 1.00 1.00 Recreation Leader - PT 0.00 1.00 1.00 Office Specialist I - PT 1.00 (1.00) 0.00 Total 2.00 1.00 3.00 General Fund Total 51 108.00 3.00 111.00 52 , A'10�-- LAKEOF L.C1 I< Ei.s i of - ANNUAL OPERATING .BUDGET FISCAL. YEAR 2014-15 Amon Sports Capital of the Klod l GENERAL FUND OVERVIEW BY DEPARTMENT The following section includes an expenditure summary with narrative account of the General Fund Operating Budget. The City functions have been categorized by department and operating program, and are presented in the following order: DEPARTMENTCITY COUNCIL............................................................................................................55 DEPARTMENT CITY TREASURER.....................................................................................................61 DEPARTMENT CITY ATTORNEY.......................................................................................................63 DEPARTMENTCITY CLERK................................................................................................................66 DEPARTMENTCITY MANAGER.........................................................................................................69 DEPARTMENT ADMINISTRATIVE SERVICES................................................................................73 PROGRAMFINANCE................................................................................................................76 PROGRAM RISK MANAGEMENT.........................................................................................79 PROGRAM HUMAN RESOURCES..... .................................................................................... 80 PROGRAM INFORMATION TECHNOLOGY.......................................................................82 DEPARTMENT COMMUNITY DEVELOPMENT..............................................................................84 PROGRAM PLANNING COMMISSION.................................................................................87 PROGRAM PLANNING AND ZONING..................................................................................88 PROGRAM ECONOMIC DEVELOPMENT............................................................................90 PROGRAM BUILDING AND SAFETY...................................................................................92 PROGRAM FIRE INSPECTION..............................................................................................94 PROGRAM CODE ENFORCEMENT.......................................................................................95 DEPARTMENT POLICE SERVICES.....................................................................................................97 PROGRAM ADMINISTRATION.............................................................................................99 PROGRAMPATROL..............................................................................................................101 PROGRAM INVESTIGATIONS............................................................................................103 DEPARTMENT FIRE SERVICES.......................................................................................................104 DEPARTMENT ANIMAL SERVICES................................................................................................107 DEPARTMENT PUBLIC WORKS......................................................................................................109 PROGRAMENGINEERING..................................................................................................116 PROGRAM ADMINISTRATION..........................................................................................119 PROGRAMMAINTENANCE................................................................................................121 53 /fes �\ CITY OF PETING BUDGET LAKE ELSINO�" � ANNL�ALF FISCAL RA YEAP, 0114-15 cttorr Stats (OPNO! Of the l Odd GENERAL FUND OVERVIEW BY DEPARTMENT (cont.) DEPARTMENT COMMUNITY SERVICES.......................................................................................125 PROGRAMRECREATION....................................................................................................128 PROGRAMCOMMUNITY CENTER.........................................I.........................................129 PROGRAMSENIOR CENTER..............................................................................................130 DEPARTMENT NON-DEPARTMENTAL........................................................................................131 54 CITY OF 1 LAKE ELSINORE �� ANNUAL OPERATING BUDGET FISCAL YEAR 2014-15 Action Spats Capitol of the Woed CITY COUNCIL MISSION: To provide an overall quality of life in the City of Lake Elsinore by enhancing our security, recreation, and neighborhoods, delivering quality public services, preserving and enhancing the City's economic prosperity, embracing the diversity of our citizens, and snaking Lake Elsinore a desirable place to raise a family. The City Council oversees two additional programs; Public Safety Advisory Committee and Citizen Corp. Mayor Natasha Johnson Councilmember Daryl Hickman Councilmember Robert E. Magee 55 Mayor Pro Tem Steve Manos Councilmember Brian Tisdale Ae^ � CITY OF LAKE SLS{ 0 0 E --a ANNUAL OPERATING BUDGET FISCAL YEAR 201415 Division: City Council Expenditure Summary Personnel Services Contract Services Materials and Supplies Personnel Allocation Council Member Department Total Accton Sports (apflol of the Wold CITY COUNCIL Funding Source: General Fund FYI 1-12 FY12-13 FY13-14 FY 14-15 ACTUALS ACTUALS BUDGETED ADOPTED $ 78,521. $ 71,310 $ 67,160 $ 85,061 141,602 185,265 189,937 182,763 1,339 1,201_ 2,150 7,350 $ ZZ1,462 $ 257,776 $ 259,247 $ 275,174 AUTHORIZED ADOPTED FY FY 2013-14 CHANGES 2014-15 5.00 0.00 5.00 5.00 0.00 5.00 56 LAKEOF LAKE ELSINIORE _^�•�, ANNUAL OPERATING BUDGET FISCAL YEAR 2014-15 A(Ven sports topltat of the Wordd CITY COUNCIL Division: CITY COUNCIL MISSION: The City Council is elected by the voters of Lake Elsinore to establish and adopt overall policies, legislative and otherwise, to give direction to the City Manager to ensure effective and efficient operation of the City and to identify the types and levels of programs and services to be provided to its residents. The Mayor and City Council serve to provide an overall quality of life in the City of Lake Elsinore by enhancing security, recreation, and neighborhoods, delivering quality public services, preserving and enhancing the City's economic prosperity, and embracing the diversity of the citizens. ACCOMPLISHMENTS FISCAL YEAR 2013-14: * Officially opened the City's fourth fire station, Station #97 in Rosetta Canyon, including the purchase of the City's first Quint ladder truck. * Supported policy efforts to move forward with much needed intergovernmental collaboration and improvements to Railroad Canyon/Diamond Drive Interchange including the approval of an additional auxiliary lane on the southbound off -ramp slated to begin construction in Octo- ber 2014. * Reinitiated business recognition efforts including monthly new business announcements and Business of the Quarter. * Secured participation in the Riverside County Economic Development Agency's HOME Consortium to offer the First Time Homebuyer Program to potential homeowners beginning in FY 2015-16. * Launched the City Home Improvement Program (CHIP) providing low income homeowners with up to $5,000 in grants for exterior beautification projects. * Provided more than $43,000 in community support funding to eight local community groups and $57,750 in CDBG funding to five local nonprofits for FY 2014-15. * Provided financial support to the local Chamber of Commerce for economic development and visitor's bureau activities. GOALS FISCAL YEAR 2014-15: * Maintain regular, ongoing participation in regional, statewide and national intergovernmental committees such as the League of California Cities, Western Regional Council of Governments, and Riverside Transit Agency. * Maintain and participate in ongoing communication and regional efforts to address local homeless issues to ensure mutually beneficial options for the community, the homeless, and the region. * Expand business recognition and collaboration efforts including new business announce- ments, business of the quarter and/or business retention visits. 57 �/`kN1�, CITY OF LAKE �LS1 MORE �'�'� ANNUAL OPERATING BUDGET FISCAL YEAR 201415 Amon Sports (aprtal of the Mild CITY COUNCIL Division: CITY COUNCIL GOALS FISCAL YEAR 2014-15 (cont.): * Support policy decisions that improve traffic congestion including plans for the Railroad Can- yon/Diamond Drive Interchange and Highway 74/Gunnerson Avenue improvements. * Support City efforts to expand special needs activities and opportunities within the City such as additions to community parks or conditions on future developments. * Restore the Veteran's Memorial Committee to complete a redesign and installation of a new memorial. * Protect the City's financial strength with fiscal policies, five-year projections, and a balanced budget by June 2015, * Review and prioritize the City's Capital Improvement Projects including the establishment of realistic timelines and/or financial constraints. * Provide financial assistance to nonprofit agencies for community programs and groups through the Community Services funding program and Community Development Block Grants. * Provide clear direction and support for responsible and positive economic development and tourism within the City including evaluating and assigning financial resources to key groups including the Chamber of Commerce/Visitors Bureau. * Implement a Regional Coordinated Marketing Program and review other proposed fee, ser- vice or ordinance changes to reduce pet overpopulation and costs, while exploring future pos- sibilities of a no -kill community. * Assess City-wide revenue resources including conducting fee studies and reviewing applica- ble franchise agreement fees. * Expand the City Home Improvement Program (CHIP) to provide more funding per grant to have a greater impact on neighborhood beautification efforts. PERFORMANCE MEASURES Provide ongoing financial assistance to a variety of local community groups. Number of community organizations supported through General Fund, Provide financial assistance to local nonprofit groups through the Community Development Block Grant Public Service Program. Percent of citizen concerns or questions responded to within three business days. Number of outside organization meetings attended. Percent of new businesses announced at City Council meetings. Number of businesses recognized through Business of the Quarter program. 58 FY 2012-13 FY 2012-13 FY 2013-14 FY 2014-15 Target Actuals Target Tar eft NA NA $ 43,000 $ 43,000 NA NA 8 8 NA NA NA $ 57,750 75% 9s% 75% 75% NA NA NA 25 NA NA 100% 100% NA NA 4 4 CITY OF LAKE ELSINOU ��- ANNUAL OPERATING BUDGET FISCAL YEAR 2014-15 Action Sports OpItal ofthe Wodd CITY COUNCIL Division: PUBLIC SAFETY ADVISORY COMMITTEE (PSAC) MISSION: Public Safety Advisory Commission (PSAC) is made up of five community members or business owners appointed by the City Council. The Commission serves as a conduit of information for City residents and businesses to express their concerns regarding traffic and pedestrian safety, lake safety, code enforcement, animal control, and emergency services. The Commission also investigates, reviews and analyzes traffic and pedestrian safety, lake safety, code enforcement, an- imal control, and emergency services issues. PSAC assists in developing traffic, pedestrian and lake safety programs that will help reduce and/or prevent accidents, injuries and deaths on the lake and roadways within the City. Maintain ongoing dialogue with various community organiza- tions. Review and suggest disaster planning, preparedness and crisis management programs and resources for further consideration by the City Council and/or staff. ACCOMPLISHMENTS FISCAL YEAR 2013-14: * Redefined the PSAC roles and responsibilities including adoption of changes to the Lake Elsinore Municipal Code. Restored the Commission with four new Commissioners in coordination and direction with the City Council. * Formally established the date and time of the PSAC meetings. GOALS FISCAL YEAR 2014-15: * Review and update ordinances, policies and procedures related to public safety such as nuisances, lake safety and/or lighting. * Review school circulation and transportation improvement suggestions for consideration. * Review neighborhood calming studies and best practices to prevent high speeds and reckless driving in neighborhoods. * Create public outreach opportunities for education on critical public safety measures in the community including Crime -Free Multi -housing, emergency preparedness, citizens emergency response team and lake safety. PERFORMANCE MEASURES Host monthly PSAC meetings at scheduled date and time. Provide quarterly updates to the City Council of accomplishments. Review and provide recommendations on ordinances, policies and procedures, Provide educational material and presentations for the community and stakeholders. 59 FY 2012-13 FY 2012.13 FY 2413-14 FY 2014-15 Target Actuals Target Target NA NA NA 12 NA NA 1 4 NA NA NA 4 NA NA NA 8 CITY OF ERANG ET LAKE E LS I NO kE `�"'� ' IvuA1 OP Y R 2014--1 S rnon Sports (aprtaf of the World CITY COUNCIL Division: CITIZEN CORP MISSION: Volunteer based program to harness the power of every individual through education, training and volunteer service to make the community safer, stronger and better prepared for terrorism, crime, public health issues and disasters of all kinds. Citizen Corp has three sub -committees, which focus on funding, recruitment and training. ACCOMPLISHMENTS FISCAL YEAR 2013-14: * Conducted 4 -CERT and one teen CERT classes. * Completed Emergency Operation Plan. * Planned and facilitated 2013 Shake Out Expo. GOALS FISCAL YEAR 2014-15: * Add 4 more teen CERT classes. * Purchase tablets for the Emergency Services staff. * Add two teen CERT classes and one Spanish CERT class. * Establish a permanent location for a training facility or Emergency Operations Center (EOC). PERFORMANCE MEASURES County Operational Area Planning Committee (OAPQ Meetings Participation in County -wide Disaster Exercise SEMS Training/Nims Special Events/Outreach Assistance at Special Events Community Emergency Preparedness Radio Communications Test CERT Training 60 FY 2012-13 FY 2012-13 FY 2013-14 FY 2014-15 Target Actuals T�araet Target 12 12 36 48 1 1 1 2 12 12 57 30 NA NA 2/6 3/12 NA NA 24 30 NA NA 12 24 4 4 5 8 CITY OF LAKE ELSINORE —.~/ ANNUAL OPERATING BUDGET FISCAL YEAR 201415 Amon Sports Capital of the Wodd CITY TREASURER MISSION: The City Treasurer is elected by the voters of Lake Elsinore to monitor and validate the safe collection, investment, custody and disbursement of City fluids. The City Treasure serves a four -year term and works closely with the City Manager and Administrative Services Departments. The City Treasurer is a member of the Mayor's Audit and Budget Committee. 61 ,414 — k\ CITY OF LAKE ELSIND�ZE --�_' ANNUAL OPERATING BUDGET FISCAL YEAR 201415 Artlon Sports (appal of the Wodd CITY TREASURER Personnel Allocation City Treasurer DepartmentTotal ACOMPLISIIMENTS FISCAL YEAR 2013-14: AUTHORIZED PROPOSED FY 2013-14 CHANGES FY 2014-15 1.00 0.00 1.00 1.00 0.00 1.00 * Participate as a member of the Audit/Budget Committee in accordance with City Policy. * Collaborate with the Administrative Services Director on all matters regarding the Council's Investment Policy. * Continue working on the establishment of a comprehensive audit policy that includes provision for an audit committee of two councilmember's and the treasurer. * Review and give input into financial budget process for current year and five year budget pro- jections. GOALS FISCAL YEAR 2014-15: * Review and give input into financial budget process for current year and five year budget projections. * Cooperate with the Audit/Budget Committee in the creation of a five year budget and an associated Strategic Plan * Serve as a member of the Budget Committee, along with two Council members with support from City Manager and Director of Administrative Services. * Continue working on the establishment of a comprehensive audit policy that includes provision for an audit committee of two councilmembers and the treasurer. PERFORMANCE MEASURES Inspects the City's accounting records for fiscal responsibility and accuracy. Participates in the annual audit and budget process. Review City investments 62 FY 2012-13 FY 2012-13 FY 2013.14 FY 2014-15 Target Actuals TargetTarget 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% CITY OF LAKE ELSINORE ��""�� ANNUAL OPERATING BUDGET FISCAL YEAR 20141 S A(roq Sports Capaal of the Woad CITY ATTORNEY MISSION: The City Attorney serves as legal advisor to the City Council, City Manager, and the various City departments, commissions, committees, and boards. The City Attorney prepares and approves for legality the majority of proposed City ordinances, resolutions, contracts, and other legal documents. The City Attorney also represents the City in all litigation. i� CITY OF .90 ET LAM ELSINORE ~~—.,� ANNUAL FIPERATING SCAL YEAR 20415 Acton Sports (apital of the Wodd CITY ATTORNEY Division: City Attorney Funding Source: General Fund FY11-12 FY12-13 FY13-14 FY 14-15 Expenditure Summary ACTUALS ACTUALS BUDGETED PROPOSED Contract Services $ :353,420 $ 366,912 $ 325,000 $ 325,000 $ :ii3,42D $ 366,912 $ 325,000 $ 321000 ACOMPLISHMENTS FISCAL YEAR 2013-14: Advised City and Successor Agency in redevelopment dissolution procedures, preparation of ROPS, Long Range Property Management Plan; Housing and Other Funds DDRB, and repre- sented Successor Agency in Oversight Board meetings and SCO audit. * Secured DOF approval of LERA Bond refunding and Real Property Tax trust Funds (RPTTF) allocation for City reimbursement of debt service. * Secured RPTTF funding for Stadium Capital improvements and ongoing management, maintenance and operations. * Structured in excess of $8.5 million of RPTTF toward city and housing loan repayments. * Obtained in excess of $102,000 in restitution to City from Global Captive Breeders in connec- tion with animal cruelty case. * Assisted City staff on numerous projects including the successful and timely update to the City's Housing Element, Annual Housing Element Progress reporting and consistency up- dates to the City's Zoning Ordinance and LEMC. * Represented and protected City interests in dealings with EVMWD, WRCOG and ACA in con- nection with issues involving the Back Basin, MSHCP and TUMF implementation and related matters. * Monitored and continued implementation of Amended and Restated DDA, Development Agreement, Golf Course CC&Rs, Conservation Easements and related documentation (McMillin-Summerly/Civic). GOALS FISCAL YEAR 2014-15: * To provide timely, cost-effective quality legal services to the City Council, the City Manager and all City departments, boards, commissions and committees in achieving the City Coun- cil's goals while limiting risk and costs to the City of Lake Elsinore. To attend meetings, con- ferences and work sessions as needed or directed. * Prepare recommendations to City Council regarding Ordinance adoption/revision & Munici- pal Code update. * Prepare and review all legal documents and contracts, increase staff and public official train- ing by preparation and presentation of training materials and continued preparation and im- plementation of standardized forms and contracts. 64 CITY OF LAKE ELSINORE ��� ANNUAL OPERATING BUDGET FISCAL YEAR 2014-15 Adiorl Spam Opsaf of the world CITY ATT0RNEY GOALS FISCAL YEAR 2014-15 [cont.]: * Assist City Manager and Administrative Services Department in connection with develop- ment impact fee studies and LEMC updates, cost recovery systems and fee schedules, Assist and insure proper implementation of Development Agreements. * Advise City Manager and staff regarding Back Basin conservation, flood storage, 404 permit and regulatory compliance, potential development activity and Lake related projects. * Assist City Manager and staff on the implementation and prioritization of the City's EOC plan- ning and procedures. * Continue to guide the Successor Agency in the preparation of the RODS, implementation of its enforceable obligations and Property Management Plan to promote local projects and pro- tect local assets. Represent the Successor Agency in all dealings with the Oversight Board, DOF, SCO and local taxing agencies. 65 Ami - �\ CITY OF PERATING BUDGET ? , KE ELSINO� -;�, �,_j ANNUALFIFISCAL YEAR 2014-15 Aaloo Sports Oprlolo(the Woed CITY CLERK MISSION: To compile and maintain the official records of the City and to make them readily accessible to all; to conduct fair and impartial municipal elections; to prepare, certify, and/or adhere to public notice requirements with regard to legal documents, ordinances, resolutions, public hearings, etc.t to codify and disseminate the City's Municipal Code; to promote public awareness of the processes of government; to provide meeting, administrative, and legislative support to the Mayor. City Councilmenibers, and its Commissions and Committees, Meetings and Elections 11 II Records Management Council/Commission Support Archival, Retrieval and Research Elections and Fair Political Practices Commission (FPPC) Filings Public Records Requests Legislative History I Document Destruction Agenda Process ! I Document Scanning Contracts/Agreements Process 66 CITY OF LAKE ELSINORE ~�'� ANNUAL OPERATING BUDGET FISCAL YEAR 2014-15 Division: Co Clerk Expenditure Summary Personnel Services Contract Services Materials and Supplies Personnel Allocation City Clerk Deputy City Clerk Office Specialist 11 Department Total ACCOMPLISHMENTS FISCAL YEAR 2013-14: Adton Sports (appal of the Woad CITY CLERK Funding Source: General Fund FY11-12 FY12-13 FY13-14 ACTUALS ACTUALS BUDGETED $ 208,699 $ 223,853 $ 296,511 13,309 63,453 64,320 1,076 3,203 4,350 $ 223,084 $ 290,509 $ 3 65, 18 1 AUTHORIZED FY 2013.14 1.00 1.00 1.00 FY 14-15 oanancGn $ 312.733 111,250 3,000 $ 4Z6,983 PROPOSED CHANGES FY 2014-15 0.00 1.00 0.00 1.00 0.00 1.00 3.00 0.00 3.00 * Implement an electronic staff report and agenda management system to streamline the preparation process, reduce errors, tracking of legislative actions, uniformity of Staff Reports, Resolutions, Ordinances and Agreements and assist with document management. * Update the City's website to incorporate electronic agendas for public access and improvements. * Create a legislative calendar for better administration and tracking of Council appointments to other legislative organizations. * Hire and train a Deputy City Clerk for better office management and customer service. * Review of all off-site storage documents for purging of documents pursuant to records retention schedule. * Recruited volunteers for appointment to both the Planning Commission and Public Safety Advisory Commission. GOALS FISCAL YEAR 2014-15: * Implement an electronic portal of public access to all public records and tracking of public records requests. Train personnel for upcoming City General Election. Implement a Records Management program for citywide records naming and filing system; and better implementation of record retention schedules. 67 I/`IZ�l CITY OF ET LAKE ELSINORE �_�,� nNNUAI. OF I YEAR 2ING 015 mon Sporn (appal of the Wodd CITY CLERK GOALS FISCAL YEAR 2014-15 (cont.): * Training of personnel on FPPC filing requirements of Statements of Economic Interests, FY 2014-15 Campaign reporting and Ethics Training. * Create a City Directory to include all commissions, committees and ad hoc advisory groups. * Implementation of a Passport Program, hiring and training of personnel. * Implement an electronic voting system on the dais for legislative tracking purposes and 96 hours transparency. * Development of a Contracts Management and Tracking system. * Implementation of an on-line Campaign Finance and Statements of Economic Interests filing 6 weeks system. * Finalize City Clerk's Department Procedures Manual. * Review and revise all Council Policies with City Attorney. * Continue education of director and staff for certification programs and association 26 committees. * Implement a City Clerk's fee schedule for services. * Build Council Member webpages identifying which subcommittees and other legislative 30 bodies each participate in on behalf of the City. PERFORMANCE MEASURES Average time for distributingofCouncii packets before meetings Average time to finalize meeting minutes Average pro cessingof ordinancesand resolutlons from time of adoption Average processing of contracts from time of City Council action Number of City Council agenda packets prepared Number of claims processed Number of resolutions processed Number of proclamations and awards prepared Number of ordinances processed Number of public records requests Approve all minutes at regularly scheduled City Council meetings with a 98%accuracy level Deliver and post all City Council agendas 96 hours prior to meeting 68 FY 2012.13 FY 2012-13 FY 2013-14 FY 2014-15 Target Actuals Target^ Target 96 hours 96 hours 96 hours 96 hours 2 weeks 2 weeks 2 weeks 2 weeks 2 weeks 6 weeks 2 weeks 2 weeks 2 weeks 6 weeks 2 weeks 2 weeks 26 26 27 27 20 22 26 30 80 80 68 80 65 65 75 75 10 10 10 15 235 250 265 275 100% 100% 100% 100% 100% 95% 100% 100% CITY OF LAKE ELSINORE __rI ANNUAL OPERATING BUDGET FISG1l. YEAR 2014-15 Anton Spom Coprtet of the world CITY MANAGER MISSION: The City Manager is appointed by the City Council to serve as the Chief Administrative Officer of the organization. The City Manager's Office coordinates the implementation of policy and programs established by the City Council. The City Manager provides overall direction to the administration of City programs and services; coordinates economic development and marketing activities; intergovernmental relations, lobbying, and public relations efforts; oversees interdepartmental programs for strategic planning, emergency preparedness and animal control. The City Manager's Office is committed to the policy of providing extreme customer services to the community, and promoting overall safety to the staff and citizens of Lake Elsinore. 69 A�� CITY OF LAKE ELSINORE –^�— ANNUAL FISCAL YEAR zo�is Amon Sports (apttot of the World Division: City Manager Expenditure Summary personnel Services Contract Services Materials and Supplies Personnel Allocation City Manager Fxecutive Assistant Management Analyst Department Total CITY MANAGER Funding Source: General Fund FY11-12 FY12-13 FY13-14 FY 14-15 ACTUALS ACTUALS BUDGETED PROPOSED $ 704,142 $ 345,421 $ 448,157 $ 440,497 29,001 64,369 16,795 17,275 1,457 10,279 10,000 9,500 $ 734,600 $ 420,069 $ 474,952 $ 467,272 AUTHORIZED PROPOSED FY 2013-14 CHANGES FY 2014-15 1.00 0.00 1.00 1.00 0.00 1.00 1.00 0.00 1.00 3.00 0.00 3.00 ACCOMPLISHMENTS FISCAL YEAR 2013-14: * Completed interior and exterior renovations as part of structural retrofit of the Cultural Cen- ter, which is home to the City Council meetings. * Initiated Regional Coordinated Marketing Program through the Southwest Communities Financing Authority to promote responsible animal control measures throughout the region. * Revised Rotational Tow Services Ordinance, Franchise Agreements and Franchise Fees. Secured new agreements with applicable operators. * Reenergized the City's Clean Extreme Committee and engaged additional stakeholder groups to participate. Hosted the most successful Clean Extreme event to date with more than 645 volunteers participating in the Historic Main Street event on April 26, 2014. * Hired and recruited key positions within City Hall to fill critical vacancies in the agency due to resignations, retirements and/or additional staffing needs. * Launched new tourism marketing campaign, "Action Sports Capital of the World," at the annual State of the City Address. * Assisted in the development and launch of bimonthly regional Mid -Manager meetings to increase collaboration and information sharing among neighboring cities. * Improved media relationships and coverage in local publications, including hosting three media events and several media tours and briefings to improve the City's image. * Reviewed, updated and restored the Public Safety Advisory Commission, including the installation of four new Commissioners. 70 CITY OF ,J LAKE ELSINORE 0 Anton Sports fopltol of the World CITY MANAGER GOALS FISCAL YEAR 2014-15; ANNUAL OPERATING BUDGET FISCAL YEAR 2014-15 * Foster positive working relationships with area stakeholders by participating in regional, collaborative meetings with surrounding cities, agencies and stakeholders. * Develop a City-wide Strategic Plan with short and long-term goals for all departments. * Review and develop a plan of proposed updates to existing, outdated ordinances, policies and procedures to ensure they are up-to-date and align with today's standard practices. * Identify short and long-term facility needs for City Hall including completing minor renovations. * Research innovative technologies and opportunities to improve public safety while reducing costs. * Increase city-wide transparency and access by offering new engagement opportunities such as conducting Community Workshops and Study sessions with City Council to strategize priorities including Capital Improvement Projects and Budget Planning. * Create and implement a three-year communications and community outreach plan. * Maintain regular, ongoing communications with the community through various media outreach opportunities including the website, social media and newspapers. Increase the City's Facebook and Twitter likes by 25%. * Promote, support and grow community engagement through events such as the City's Clean Extreme event to increase community involvement and build positive relationships. * Develop a staffing and management plan including restructuring and hiring key personnel or consultants to create a core staffing model and address critical needs in the City such as grants, economic development and lobbying. * Promote the City's new campaign "Action Sports Capital of the World," through the creation of an Extreme Marketing Alliance and the Chamber of Commerce. * Develop and plan for a City-wide banner program for implementation in FY 2015-16. * Kick off efforts to identify short and long-term projects to improve and maintain the Lake's water quality in coordination with local and regional partners. 71 i� CITY of LAKE ELSINORE 1�"� A""U�" OPERATING YEAR 204]5 rtron Sports Capital of the Wadd CITY MANAGER collaborate regarding key projects and programs within the City. Host a State of the City Program on behalf of the City Council in FY 2012-13 FY 2012-13 FY 2013-14 FY 2014-15 PERFORMANCE MEASURES Target Actuals Target Target Conduct Community Workshops/Study Sessions to strategize regarding 3 2 3 2 future Capital Improvement Projects and Budget Planning. 90% 100% staffing model for the City. Meet weekly with the Executive Management team to brainstorm and 80% 80% 80% 80% collaborate regarding key projects and programs within the City. Host a State of the City Program on behalf of the City Council in 1 1 1 1 coordination with the Chamber of Commerce. Restructure and hire key personnel or consultants to create a store 75% 75% 90% 100% staffing model for the City. Initiate and attend monthly collaboration meetings with the Elsinore NA 12 12 8 Valley Municipal Water District. Increase followers on social media sites by 25u/4. NA 970 1,163 1,454 [dost a minimum of one large Clean Extreme event and expand NA NA NA 700 participation by 10% per year. Review and update outdated ordinances, policies and procedures. NA NA NA 4 72 CM OF LAKE ELSI�ORE �"~""� ANNUAL c�]?>=RATlr•1� BuoCil:T FISCAL YEAR 20t4-15 ArtfOn Spurts Opftaf of the WOrfrl ADMINISTRATIVE SERVICES MISSION: The Administrative Services Department provides customer support for all City Departments, to provide timely and accurate financial information and to pursue continuous improvement practices across all City Departments. The Department is comprised of (4) Division: Finance, Finance Division Risk Management Human Resources1 1 I Information Technology Accounts Payable Employee Safety Payroll Network Operations Accounts Receivable Risk Assessment Benefits Technical Support Litigation Cashiering Management Insurance Media Services Business License Employment CLETV Graphic Design Employee Training Computer Maintenance Budget Copier & Printer (Operating & Capital) Employee Relations Su ort pp Financial Reporting Communications Support Cash & Investments 73 ��{ `\ CITY OF �--00 ANNUAL UDELAKELSINOROPERATING (fiat? Sprats Capital of the Woad ADMINISTRATIVE SERVICES Division: Finance Funding Source: General Fund FY11-12 FYIZ-13 FY13-14 FY 14-15 Expenditure Summary ACTUALS ACTUALS BUDGETED PROPOSED Personnel Services $ 670,715 $ 648,230 $ 631,271 $ 874,960 Contract Services 149,545 191,397 242,800 111,015 Materials and Supplies 5,453 6,415 7,150 7,000 $ 825,713 $ 846,042 S 881,221 $$ 992,975 Division: Risk Management Funding Source: General Fund FY11.12 FY12-13 PY13-14 FY 14-15 Expenditure Summary ACTUALS ACTUALS BUDGETED PROPOSED Contract Services $ 691,564 5 608,789 $ 462,790 $ 439,141 $ 691,564 $ 608,789 $ 462,790 $ 439,141 Division: Human Resources Funding Source: General Fund FY11-12 FY12-13 FY13-14 FY 14-15 Expenditure Summary ACTUALS ACTUALS BUDGETED PROPOSED Personnel Services $ 287,007 $ 377,892 $ 256,370 $ 198,942 Contract Services 5,651 16,489 17,247 57,645 Materials and Supplies 770 1,902 5,100 5,620 $ 293,428 $ 396,283 $ 278,717 S 262,207 Division: Information Technology Funding Source: General Fund FY11-12 FY12-13 FY13-14 FY 14-15 Expenditure Summary ACTUALS ACTUALS BUDGETED PROPOSED Personnel Services $ 363,818 $ 218,008 $ 176,520 $ 230,858 Contract Services 204,346 258,422 350,740 256,873 Materials and Supplies 47,312 52,916 84,750 47,533 Capital Outlay - - 10,000 111,230 $ 635,476 $ 529,346 $ 622,010 $ 646,494 74 . , A � ^^- � CM OF LAKE � ANNUAL OPERATING BUDGET l.t'l ELSINORE FISCAL YEAFL2014-15 Personnel Allocation FINANCE Director of Administrative Services Finance Manager Finance Administrator Fiscal Officer Budget Officer Graphics Technician Accountant Account Specialist 11 Account Specialist I (Cashier) - PT Total HUMAN RESOURCES Human Resources Administrator Human Resources/risk Management Analyst Human Resources Specialist Human Resources Assistant Human Resources Technician Total INFORMATION TECHNOLOGY Information Technology Administrator Information Technician I - PT Information Technology Database Analyst GIS Specialist/Disaster Total Department Total Amon Setts Gapiraf of the 1,1,orl^ ADMINISTRATIVE SERVICES 75 AUTHORIZED PROPOSED FY 2013-14 CHANGES FY 2014.15 1.00 0.00 1.00 0.00 1.00 1.00 1.00 0.00 1.00 0.00 1.00 1.00 1.00 (1.00) 0.00 1.00 0.00 1.00 1.00 (1.00) 0.00 2.00 0.00 2.00 1.00 (1.00) 0.00 8.00 (1.00) 7.00 1.00 0.00 1.00 0.00 1.00 1.00 0.00 1.00 1.00 1.00 (1.00) 0.00 1.00 (1.00) 0.00 3.00 0.00 3.00 1,00 0.00 1.00 1.00 (1,00) 0.00 1.00 0.00 1.00 1.00 (1.00) 0.00 4.00 (2.00) 2.00 15.00 (3.00) 12.00 CITY OF PERATING BUDGET LAKE AKE ELSINOREANNUAL FISCAL YEAR. 2014-15 Action Sports (appal of the World ADMINISTRATIVE SERVICES Division: FINANCE MISSION: The Finance Division is responsible for general accounting, payroll, accounts payable, cash management, fixed assets, special districts formation and administration, accounts receivable, cashiering, business license. Financial transactions are recorded in compliance with Generally Accepted Accounting Principles {GAAP]. In addition, the Department oversees the annual budget, city audits, and the comprehensive annual financial report (CAFR). ACCOMPLISHMENTS FISCAL YEAR 2013-14: * Completed prep and laser fiche scanning of 2008/2009 Accounts Payable documents. * Enhance Laser Fiche template to include journal entry, encumbrance, and liquidation documents. * Improved document management process for accounts payables by providing A/P Clerk with a Quick Fields laser fiche scanner. This streamlined the scanning and document storage process. * Expand cashier's duties to include internal and external fee reporting. * Prepared the Parks & Recreation Quarterly Brochure for web -site and printing. * Performed shredding document event to destroy stale dated documents. * Design for the Storm and Outlet Center's digital signs on Highway 215. * Continued to improve centralized Grant tracking and reporting for improved recording and audit results. * Obtained the Distinguished Budget Award from GFOA and CSMFO for FY2013/2014. GOALS FISCAL YEAR 2014-15: * Prepare monthly budget reports for each department by 2 weeks after the close of each month. * Obtain the Distinguished Budget Award from GFOA and CSMFO. * Perform fee analysis, update fee schedules throughout City, and process updated resolutions. * Update purchasing policy ordinance. * Reduce annual audit completion time to 5 months from close of fiscal year. * Reduce CAFR completion time to 6 months from close of fiscal year. * Reduce Fiscal Agent Activity recording to one month after statements are received. * Continually improve accounting processes and internal controls 76 CITY OF LAKE ELSIN0RIE Action Sports (apical of the Woad ADMINISTRATIVE SERVICES Division: FINANCE ANNUAL OPERATING BUDGET FISCAL YEAR 2014-15 GOALS FISCAL YEAR 2014-15 (cont.): * Obtain Certificate of Achievement of Excellence in Financial Reporting from GFOA. * Implement the Positive Pay system through SunGard and bank. * Continue to scan prior fiscal year documents into Laser Fiche. * Continue to improve document management and destruction process. * Cross -train payable process within division. * Implement the use of laser fiche document management for account receivable records. * Implement the use of laser fiche document management for business license applications. * Utilize State Board of Equalization's software to find unlicensed businesses within the City limits. * Implement the use of .Laser Fiche system for document management of financial transaction documents. * Implement the use of Laser Fiche system for document management of employee time sheets. * Implement the use of Laser Fiche system for document management of payroll registers. * Improve time sheet tracking by utilizing digital time -clock system. * Prepare the Parks & Recreation Quarterly Brochure for web -site and printing. * Provide graphics for various projects, advertising, etc. throughout the City. * Take photographs of City -stapes and events for future graphic projects and economic development. 77 Al-,!-,,`\ CITY OF OPERATING BUGET 1AKE ELSINO"'� ANNUAL FISCAL YEAR 201 RtE 4-15 alon Sports (fiplra/cif the Wodd ADMINISTRATIVE SERVICES Division: FINANCE PERFORMANCE MEASURES Percentage of bank reconciliations performed before the close of the subsequent month. Invoices processed per year Number of new business licenses issued per year. Number of business licenses renewed. Complete quarterly reporting to State and County by the 15th of the subsequent month. Complete monthly reporting to County for MSHCP and TUMF within 10 days of the reporting month end. Complete and distribute monthly internal reports within 30 days of month end. Prepare and present investment reporting to Council in the second council meeting of each month. Months from close of fiscal year to completion of annual audit. Months from close of fiscal year and audit to completion of CAF& Complete monthly budget reports for each City department, including special revenue funds, by the second of each month. Management letter comments as a result of City's annual audit. CSMFO and GFOA award winning budgets prepared. 78 FY 2012-13 FY 2012-13 FY 2013-14 FY 2014-15 Target Actuals Target Target 100% 100% 100% 100% 3,200 3,233 3,400 3,400 300 300 350 375 1,500 1,500 1,600 1,700 4 4 4 4 12 12 12 12 12 12 12 12 12 8 12 12 5 5 5 5 6 11 6 6 12 12 12 12 2 2 2 2 f.1 ' i\ LAKEOF LH EEL I '"- -�� ANNUAL OPERATING BUDGET FISCAL YEAR 2014-15 A Mon Sports Capfid of the World ADMINISTRATIVE SERVICES Division: RISK MANAGEMENT MISSION: The Risk Management Division is responsible for ensuring employee safety, the prompt and fair delivery of workers compensation benefits, risk assessment and cost effective risk transfer when appropriate, litigation management and the fair and fiscally responsible analysis of the third -party claims. ACCOMPLISHMENTS FISCAL YEAR 2013-14: * Coordinated a Risk Management Evaluation. * Created Incident Reporting Program. * Renewed the City's property insurance policy at a premium and maintained the same deductible levels. * Reduced administrative cost associated with claims due to efficient internal review. GOALS FISCAL YEAR 2014-15: * Implement a Risk Management Evaluation. * Implement Incident Reporting Program. * Continue to participate in monthly safety meetings. 79 Air 1\ CITY OF LAKE ELSI CORE �� Ar�lt�unl osCAL YEAR BUDGET ction Sports Capital of the Wodd ADMINISTRATIVE SERVICES Division: HUMAN RESOURCES MISSION: The Human Resources Division is to maintain a comprehensive employment package for the City. The Division is involved in compensation studies, labor negotiations, comprehensive personnel management including benefits analysis, self insurance liability, workers' compensations and recruitment and advertising personnel administration. ACCOMPLISHMENTS FISCAL YEAR 2013-14: * Maintained effective labor relation through a successful new MDU negotiations. * Created new Part-time Employee Evaluation Form. * Created new Full-time Employee Evaluation and Guidelines. * Coordinated Health and Wellness Fair during open enrollment. * Initiated training for staff of benefit programs. * Provided continuous information and resources on Affordable Health Care Program through Covered California. * Completed Management Training through WESA Management Training Program. * Created Performance Management Program. * Established an employee party committee to organize monthly employee events. * Event coordinated City employee service awards luncheon. * Coordinated City-wide training for CPR/AED/First Aid, Bloodborne Pathogens/Aerosol Transmissible Diseases/Fire Extinguisher Operation. * Successfully hired 14 employees. * Set up PDF printer in AS400 for digital payroll report creation. GOALS FISCAL YEAR 2014-15: * Complete new Full-time Employee Evaluation and Guidelines. * Continue to coordinated Health and Wellness Fair during open enrollment. * Provided continuous information and resources on Affordable Health Care Program through Covered California. * Implement Performance Management Program. * Streamline the job application process. * Establish administrative support staff meetings. * Ergonomics review employee workstations. * Improve employee evaluation process. * Apply for Fit City designation and establish a health committee. 80 CITY OF LAKE ELSINORE ANNUAL OPERATiNG BUDGET FISCAL YEAR 2014-15 Action Sporb fa pal of the World ADMINISTRATIVE SERVICES Division: HUMAN RESOURCES 81 FY 2012-13 FY 2012-13 FY 2013-14 FY 2014-15 PERFORMANCE MEASURES _ Target Actuals Target Target Number of recruitments conducted 17 17 12 is Percentage of recruitments within a six-week timeline NA NA 2% 3% Number of applications processed 600 631 600 700 Number of employee safety meetings 4 4 4 4 Number of mid -management meetings NA NA 48 48 Number of training days provided per employee NA NA NA 10 Number of employees receiving recognition awards 13 13 20 5 Number of employee quarterly luncheons NA NA NA 2 Number of administrative support group meetings NA NA 2 12 Percentage of evaluations processed within prpsr_ribed timeframes NA NA NA 20%c 81 1001 - �\ CITY OF LAKE ELKNORE � ����� FISCAL OPERATING BUDGET 201 15 Acton Sport (appal of the World ADMINISTRATIVE SERVICES Division. INFORMATION TECHNOLOGY MISSION: The Information Technology Division aggressively addresses all technology challenges and establishes enhancements computer programs and web -based systems, which can be critique to individual requirements or citywide to each Department/Division. ACCOMPLISHMENTS FISCAL YEAR 2013-14: * Install and configure Granicus legislate for review of paperless agendas, supporting documents and archived videos. * Audio/Visual upgrade to the Cultural Center that included new audio infrastructure, video distribution equipment, video switching technology, a custom dais and lectern. * Support Laser Fiche user support and training. * Computer replacement to all the departments with Windows 7 operating systems and Microsoft Office 2013. * Provide iPads to mobile users for remote connectivity to ERP system and Granicus legislate. GOALS FISCAL YEAR 2014-15: * implement VoteCast for legislate on the iPad for next generation of public meeting voting. * implement Microsoft SharePoint and Project. * Acquisition of new phone system for City. * Upgrade the city's website. * Deploy the PZ module on the SungGard Enterprise System. * integrate haserfiche Weblink into the City's website for access to public records. * Establish a Disaster Recovery Plan for IT Department. * Improve internal and external business processes and customer service levels for the City. • Manage the City's rapidly growing information systems needs. 82 CITY OF LAKE ELSINORE —'� ANNUAL OPERATING BUDGET F1SCAL YEAR 2€14-15 A(#on Sports Capital of the Wo#d ADMINISTRATIVE SERVICES Division: INFORMATION TECHNOLOGY studies/analysis. 83 FY 2012-13 FY 2012.13 FY 2013-14 FY 2014-15 PERFORMANCE MEASURES Target Actuals Target Target Number of help Desk requests completed 500 783 650 550 Number of computers installed/supported 95 109 115 118 .Amount of data backed up on the SAN 850 GB 965 GB 1.3 TB 1.6 TB Overall Customer Services satisfaction rating for IT response to service 90% 94% 95% 95% city-wide. Percentage of Non -Urgent service desk incident request closed within 3 90% 89% 90% 95% business days. Percentage Urgent service desk incident request closed within 1 business 100% 100% 100% 100% day. Assistance with other Departments and/or Agencies on major project 20 24 25 25 studies/analysis. 83 �4 ` CITY OF LAKE ELSI NOfZE ��' ANNUAL OPERATING BUDG? 5 FISCAL YEAR .D Amon Sports (oprral of the Wand COMMUNITY DEVELOPMENT MISSION: Community Development is a multi -disciplinary department providing a range of planning, development services, and affordable housing and related programs to citizens, elected officials, appointed boards, commissions, and City Departments. The department ensures that all development is consistent with the Municipal and Building Codes, the goals of the community, life safety, and neighborhood preservation. The Community Development Department is comprised of six Divisions: Planning Commission, Planning & Zoning, Economic Development/ GIS, Building & Safety, Fire Inspection, and Code Enforcement. The Community Development activities are primarily involved in the Planning Division, which provides support for the Planning Commission, and assists the Commission and the conununity in fulfilling the vision, goals, and policies as defined by the City Council. lIOoningDevelopment/ I�IlBudtng &SafeI�I Enforcement Economic inspection 1!11 Public Business Permit Issuance Information and Nuisance Information Attraction Education Abatement Business inspection Planning and Parking Plan Processing Retention Services Engineering Enforcement FMarketing Public Enforcement Municipal General Plan g Information I Code Enforcemi Permit Issuance Zoning Ordinance Development Plan Review Tourism Processing Investigation ��r�� CITY OI: LAKE ELSINOIZE ��� ANNUAI.OPERATLNG BUDGET FISCAL. YEAR 201415 Aaron Spam Copmol of the Wodd COMMUNITY DEVELOPMENT Division: Planning Commission Funding Source-. General Fund FY11.12 FY12-13 FY13-14 FY 14-15 Expenditure Summary ACTUALS ACTUALS BUDGETED PROPOSED Personnel Services $ 9,523 $ 7,434 $ 9,635 $ 9,807 Contract Services 736 4,797 150 150 Materials and Supplies 467 1,545 800 1,500 $ 10,726 $ 13,776 $ 10,585 $ 11,457 Division: Planning & Zoning Funding Source: General Fund FY11-12 FY12-13 FY13-14 FY 14.15 Expenditure Summary ACTUALS ACTUALS BUDGETED PROPOSED Personnel Services $ 456,071 $ 495,302 $ 639,750 $ 897,515 Contract Services 233,547 267,835 289,737 469,520 Materials and Supplies 2,673 2,377 3,376 4,400 $ 692,291 $ 765,514 $ 93`L,863 $ 1,371,435 Division: Economic Development Funding Source: General Fund FY11-12 FY12-13 FY13-14 FY 14-15 Expenditure Summary ACTUALS ACTUALS BUDGETED PROPOSED Personnel Services $ $ 133,912 $ 121,775 $ 127,179 Contract Services 16,057 53,511 64,770 133,470 Materials and Supplies 94 241 11,000 - $ 16151 __$ _ 187,664 $ 197,545 $ 260,649 Division: Building& Safety Funding source: General Fund FYII-12 FY12-13 FY13-14 FY 14-15 Expenditure Summary ACTUALS ACTUAIS BUDGETED PROPOSED Personnel Services $ 424,152 $ 383,875 $ 523,944 $ 658,560 Contract Services 77,514 95,704 420,935 139,820 Materials and Supplies 4,884 9,359 17,700 5,800 $ 506,550 $ 488,938 $ 962,579 $ 804,180 Division: Fire luspelliou Funding Source: General Fund FY11-12 FY12-13 FY13-14 FY 14.15 _Expenditure Summary ACTUALS ACTUALS BUDGETED PROPOSED Contract Services $ 77,439 $ 95,704 $ 420,270 $ 234,340 Materials and Supplies 4,884 9,359 17,700 1,000 $ 82,"32:t S 105,063 $ 437,970 $ 235,340 Division: Code Enforcement Funding Source: General Fund FY11.12 FY12-13 FY13-14 FY 14-15 Expenditure Summary ACTUALS ACTUALS BUDGETED PROPOSED Personnel Services $ 203,600 $ 146,214 $ 153,996 $ 386,745 Contract Services 64,428 14,849 28,100 22,200 Materials and Supplies 9,162 15,068 _ 12,750 12,750 $ 277,190 $ 176,131 $ 194846 $ 4'11,695 85 ,4J� A `\ CITY OF ET LAKE E Ls I N O ESE �'�"'"'� ANNUAL OPERATINGFISCAL YEAR 2015 PLANNING COMMISSION Planning Commissioner - PT Total ,FLANNING & ZONING Community Development Director Planning Manager Principal Planner Senior Planner Associate Planner Community Development Technician Office Specialist III Total ECONOMIC DEVELOPMENT GIS Analyst Total BUILDING & SAFETY Building & Safety Manager Building Inspector Building Inspector - PT Community Development Technician 11 Community Development Technician Office Specialist I Total CODE ENFORCEMENT Amon Sports (apttol of the Wodd COMMUNITY DEVELOPMENT 5.00 0.00 5.00 5.00 0.00 5.00 1.00 0.00 1.00 0.00 2.00 0.00 1.00 � nn 1.00 r nn 0.00 1.00 (1.00) 1.00 0.00 1.00 2.00 0.00 0.00 1.00 0.00 2.00 0.00 1.00 0.00 1.00 0.00 2.00 (1.00) 1.00 0.00 0.00 (1.00) 1.00 1.00 0.00 1.00 2.00 1.00 1.00 i W.T. 1.00 2.00 1.00 1.00 1.00 1.00 Code Enforcement Supervisor 1.00 0.00 1.00 Code Enforcement Officer II 0.00 2.00 2.00 Code Enforcement Officer 1 2.00 (2.00) 0.00 Code Enforcement Officer I - PT 1.00 (1.00) 0.00 Community Development Technician 0.00 1.00 1.00 Total 4.00 0.00 4.00 Department Total 23.00 1.00 24.00 86 CITY OF LAKE ELSINORE 1�—~��I ANNUAL OPERATING BUDGET FISCAL YEAR 241415 Action Spats Capital a the World COMMUNITY DEVELOPMENT Division: PLANNING COMMISSION MISSION: The Planning Commission has the authority to review all development proposals for approval consideration. The Commission may advise the City Council in the development and application of policies affecting land use and development within the City. The Commission may also review and make recommendations regarding any proposed changes to the General Plan, Zoning Regulations and Design Standards. ACCOMPLISHMENTS FISCAL YEAR 2013-14: * Held fourteen Planning Commission meetings. * Made recommendations to the City Council regarding 16 current and advanced planning projects. * Approved ten development applications. GOALS FISCAL YEAR 2014-15: * Hold public hearings to review ongoing phases of the Consistency Zoning Project and make recommendations regarding these project to the City Council. * Provide public review regarding proposed land use, design and development projects and related environmental impact analysis and when serving in an advisory capacity, make recommendations regarding these projects to the City Council. * Provide policy recommendations to the City Council regarding land use, development and design regulations and requirements. PERFORMANCE MEASURES FY 2012-13 FY 2012-13 FY 2013-14 FY 2014-15 Target Actuals Target Target Resolutions adopted related to zoning and development applications, 81 81 95 95 Commission meetings conducted. 14 14 18 18 87 i� CITY of ET LAKE ELSI NOItE: J ANNUAL FISCAL YEAR 2PERATING 015 Aalon Sporn fopldal of the World COMMUNITY DEVELOPMENT Division: PLANNING & ZONING MISSION: The Planning & Zoning Division provides a variety of planning services to the community, including reviewing and processing of development proposals for conformance with City policies and regulations. In addition, staff provides support to the Planning Commission and City Council and assists the general public and development applicants regarding planning information and application process. ACCOMPLISHMENTS FISCAL YEAR 2013-14: * Processing of Housing Element for the 2014-2021 period leading to City Council adoption on August 27, 2013. * Complied with Senate Bill (SB) 244 by amending the General Plan's Land Use Element to identify and analyze the three unincorporated "fringe" communities of Lakeland Village, Warm Springs and Meadowbrook. * Adoption of Consistency Zoning Phase IIII bringing zoning within the Lake View, East Lake and North Peak Districts into alignment with the General Plan. * Prepared update of Municipal Code's Conditional Use Permit provisions, which were adopted by City Council on April 8, 2013, in order to further the City's efforts to foster new businesses and development opportunities. * Demonstrated compliance with goals and policies set forth in the 2014-2021 Housing Element. * Updated and made available to the public the Planning Division's Entitlement Process & Flow Chart. * Scanned and posted copies of all adopted Specific Plans on the Planning Division's Web Site in order to make the documents readily available to the public. GOALS FISCAL YEAR 2014-15: Complete Consistency Zoning Phase IV bringing zoning in the Riverview District and Country Club Heights into conformance with the adopted General Plan. * Create a new Lakeshore Residential (L) zoning district and bring zoning within Lake Edge District into alignment with the General Plan. * Complete the Consistency Zoning Project by bringing zoning in the Ballpark, Lake Elsinore Hills, Historic, and Alberhill Districts into alignment with the General Plan. * Reformat the Residential Zoning Districts set forth in Title 17 (Zoning) the Lake Elsinore Municipal Code in order to make it easier for the public to understand. * Update of the City's Rules to Implement the California Environmental Quality Act. * Provide professional planning services to the public that is customer friendly, responsive, efficient and effective. 88 " �1100� CITY OF LAKE ELSINORE "'� ANNUAL OPERATING BUDGET FISCAL YEAR 241415 ftoR Spots Coprtol of the World COMMUNITY DEVELOPMENT Division: PLANNING & ZONING GOALS FISCAL YEAR 2014-1S (cont.): * Continue to review, update and implement City regulations, development codes and specific plans to meet the needs of the community and to comply with legislative changes. * Promote balanced community development with the proper mix of residential, employment opportunities, commercial/retail services and recreation and cultural opportunities for the residents of the City. * Provide continuing professional and technical support and services to the Planning Commission. * Maintain staff participation with regional and local agencies and districts to ensure coordination of efforts related to land use planning, transportation and environmental issues. * Continue to streamline the development review process; thereby reducing costs to developers/applicants/public. PERFORMANCE MEASURES Current planning applications processed Advance planning -application processed Over -the -public counter permit approvals Landscaping pians received, plan checked and approved Customers helped at counter, by telephone & via e-mail Public Records Requests Number of pre -application meetings scheduled Percent of all customer requests responded to within 24 hours Percent of updated permit standouts Issue all comment letters within 30 days of receipt of application 89 FY 2012-13 FV 2012-13 FY 2013-14 FY 2014-15 Target Actuals Target Target 5o 50 60 60 15 15 20 16 120 120 150 I50 5 8 12 28 9,000 9,000 10,400 12,500 120 120 120 250 NA NA NA 150 NA NA NA 70% NA NA NA 100% NA NA 100 too CITY OF ET LAKE ELSI NORE ^ ""'S ANNUAL OPERATING SCAL YEAR 20141 S Adson sports (opitol of the worts! COMMUNITY DEVELOPMENT Division: ECONOMIC DEVELOPMENT/GIS MISSION: Economic Development Division is responsible for maintaining a sound and diverse economic base for business development and tourism for the City. Economic Development partners have been a key component to the City's success as they have worked together with City Council and City Staff. This Division builds professional partnerships to create a strong healthy economy and enhance our exceptional quality of life. ACCOMPLISHMENTS FISCAL YEAR 2013-14: * Represented the City of Lake Elsinore at two (2) ICSC Conferences and two (2) Fred Hall Shows to further economic development and tourism. Provided specialized assistance to 9 Lake Elsinore companies. * Created new marketing handout. * Developed new partnership with DiscoverlE/Visit California to nationally and globally promote Lake Elsinore. * Provided analyses and maps for Phase 1-4 of Zoning Consistency Project. * Migrated 2 hardcopy Specific Plans into digital GIS format. * Updated all web -based GIS Gallery maps * Upgraded city-wide computers to ArcGIS/ArcReader 10.2 GOALS FISCAL YEAR 2014 -IS: * Work closely with the Chamber of Commerce and other economic development organizations to further economic development opportunities in the city and media. * Represent Lake Elsinore at Economic Development/Tourism specific Trade Shows. * Outreach to local businesses and provide assistance as identified. * Create interactive online GIS mapping site. * Completion of hardcopy Specific Plans into digital GIS format. * Provide analyses and maps for future phases of Zoning Consistency Project. 90 LAKEOF LAKE ELSI MORE -��, ANNUAL OPERATING BUDGET FISCAL YEAR 2014-15 A(tim Sports (apaol of the Wodd COMMUNITY DEVELOPMENT Division: ECONOMIC DEVELOPMENT/GIS PERFORMANCE MEASURES Number of general requests Number of local site visits Number of trade show/business attraction events Number of media, networking events, speakingevents Number of ads placed Companies assisted in conjunction with the Economic Development Program Membership in Economic Development related organizations Number of major studies/analyses provided GIS Assistance Number of City department mapping requests completed Number of web maps updated Percentage of shape files to Geo -database migrations completed Ntimber of County data updates 91 FY 2012.13 FY 2012-13 FY 2013-14 FY 2014.15 Target Actuals Target Target NA NA 100 125 NA NA 10 12 NA NA 5 5 NA NA 20 30 NA NA 5 0 NA NA 1 12 NA NA 5 7 NA 24 30 5 NA 5 15 130 NA NA NA 20 NA NA NA 90% NA NA NA 4 i� CITY OF LkM ELSI NORE--�'_._„�► AN NUAi OPERATING YEAR 2014-15 (tlofl Spot (op of Of the Wodd COMMUNITY DEVELOPMENT Division: BUILDING & SAFETY MISSION: Building Division is responsible for enforcing the City's Building and Safety codes along with State laws; performing plan checks on construction documentation to ensure that project proposals meet City codes; distributing plans for review by other agencies or City departments; issuing building permits after plans are completed and corrected; completing final inspections; and issuing certificates of occupancy. The Division also performs special inspections; implements certain State Laws such as the California Disabled Access Regulations; is responsible for updating Building and Fire codes required by the State of California; provides guidance to the general public and development community regarding the Uniform Building Codes and project applications. ACCOMPLISHMENTS FISCAL YEAR 2013-14: * Hired full-time Building Inspector. * Began Laser fiche scanning 98% of Building Plans, and permits are scanned. * Demo of 9 structures. * Started receivership program. * Updated staff with latest technology. GOALS FISCAL YEAR 2014-15: * Work with all departments through the AS400 system. * Add help to the Building Counter. * Cross train Code, Building and Fire. * Provide electronic access of archived plans and documents to the public through the internet using Laser fiche. * Create an interactive form on City's Web site for inspection requests through the internet. * Update the Building & Safety Division's Website. * Automate the phone inspection request process. A Work with other departments for fees. 92 CITY OF LAKE ELSINORE �"� ANNUAL OPERATING BUDGET F1SGL YEAR 201415 Action Sports tapel of the W d COMMUNITY DEVELOPMENT Division: BUILDING & SAFETY PERFORMANCE MEASURES Total buildingpermits issued Number of inspections performed Number of initial plan reviews completed Percentage of initial plan re -reviews completed within 10 working days Number of residential plan reviews completed Percentage of residential plan re -reviews completed within 7 working days Numberof commercial plan reviews completed Percentage of commercial plan re -reviews completed within 10 workingdays Number of Certificates of Occupancy inspections performed 93 FY 2012.13 FY 2012-13 FY 2013-14 FY 2014-15 Target Actuals Target Target 1,500 1,561 21500 4,000 NA NA 35,000 40,000 NA NA 500 800 100% 100% 100% 1000/0 NA NA 400 500 100% 100% 100% 100% NA NA I0 30 100% 100% 100% 100% NA NA 90 100 //�� CITY OF ET LAKE E LS I N ORE wr"'"'� ANNUAL OPERATING SCAL YEAR 201141 S rnon Spots (apaol of the Wog d COMMUNITY DEVELOPMENT Division: FIRE INSPECTION MISSION: The Fire Prevention Division is to preserve and enhance the duality of life for the citizens of Lake Elsinore through the application of a comprehensive fire and hazard program. ACCOMPLISHMENTS FISCAL YEAR 2013-14: * Hired full-time Fire Inspector. * Create and evaluate fire planning processes and refine to provide comprehensive customer service. Including form creation, plan intake processes, and inspection procedures. * Place forms on the internet for ease of use. * Hire and train a Fire Systems Inspector. * Evaluate and refine the Fire Department fee schedule. * Create an inspection and plan check baseline for future years. * Conducted business license inspections with the Building Department to better customer safety. * Evaluate and modify the 2013 California Fire Code and adopt through the Lake Elsinore Mu- nicipal Code. * Began issuing operating permits. GOALS FISCAL YEAR 2014-15: Ensure a reasonable degree of life safety in all buildings open to the public through enforcement of and compliance with applicable codes, regulations and standards. * Provide in-depth inspections of new construction in a timely manner. * Educate and assist engine companies in inspection process. * Implement an Annual Fire Inspection Program in order to provide fire and life safety inspections to all businesses in the City. * Inspect all state Fire Marshall regulated facilities on an annual basis for fire and life safety. * Begin the Lake Elsinore unified School inspection program. * Begin Residential Care Facility inspections. * Take over the fireworks program from the County of Riverside. 94 �/� CITY OF LAKE ELSINORE '���, ANNUAL OPERATING BUDGET FISCAL YEAR 2014-15 Action Sports (ap,,tal of the Wodd COMMUNITY DEVELOPMENT Division: FIRE INSPECTION GOALS FISCAL. YEAR 2014-15 (cont.): Obtain comprehensive inspection software to streamline and track annual/ operating permit inspections. * Continue to develop and refine forms, process, procedures, and improve the Fire website. 95 FY 2012-13 FY 2012-13 FY 2013-14 FY 2014-15 PERFORMANCE MEASURES Target Actuals Target Target Number of businesses inspected NA NA 200 240 Number of plan checks NA NA 200 228 Number of fire planning review NA NA 50 100 Number of fire constniction inspections NA NA 1,000 1,500 Number of school/care facility inspections NA NA 40 46 Number of special events/fireworks inspections NA NA 40 41 95 1/1 _� CITY OF ERATING ET LAKE ELSI NORE "� ANNUAL FISCAL YFAR 20415 ctton Sports (opltol of the Wod d COMMUNITY DEVELOPMENT Division: CODE ENFORCEMENT MISSION: Code Enforcement Division provides a variety of services to the community, including; monitoring regional agencies and programs; and coordinating with outside agencies to protect the quality of life within the community. This Division provides commercial and residential neighborhood preservation to ensure a high quality standard of living and sustainability in communities. The Code Enforcement Division identifies substandard housing to promote life, health and safety standards. ACCOMPLISHMENTS FISCAL YEAR 2013-14: * Updated staff with latest technology. * Established the Nuisance Abatement Board. * Established relationship with the Lake Elsinore Police Department (Riverside County Sheriffs Department) by attending briefings. GOALS FISCAL YEAR 2014-15: * Coordinate with Riverside County Sheriffs Department to provide better support for Code Enforcement personnel in field situations. * Increase staffing levels to provide coverage for weekends and to enforce Municipal Code Violations. * Educate the public regarding Code Enforcement through an update of the City's web site and through other forms of public outreach. * Maintain a level of excellence in the enforcement of codes. * Code Enforcement Officers to get Building Inspector certifications for Post Disaster Certification. PERFORMANCE MEASURES Neighborhood Enhancement Team (NET) Project areas completed Number of houses placed in structure abatement N umber of nuisance cases processed Number of nuisance cases resolved Number of nuisance abatement hearings held Number of citations hearings held Code Enforcement concerns responded to within 3 working days Percent of resource information made available to the public within 24 hours Number of closed cases Fly FY 2012-13 FY 2012-13 FY 2013-14 FY 2014-15 Target Actuals Target _ Target NA NA NA NA 6 6 1.1 5 1,500 1,500 1,500 2,000 750 750 1,000 1,900 NA NA 20 36 10 10 11 80 NA NA 100% 100% NA NA 100% 100% NA NA 2,000 2,000 CITY OF ��, --�' ANNUAL OPERATING BUDGET LAKE ELS311NOPME FISCAL YEAR 2014-15 Aron Spores Opal of the Wodd POLICE SERVICES MISSION: The Police Department is tasked with ensuring the safety of our coinmunity while maintaining the outstanding quality of life we all enjoy. The City contracts with the Riverside County Sheriffs Department for Police services. The Lake Elsinore Police Department provides the City of Lake Elsinore with the highest quality law enforcement services possible while ensuring the safety of the community and responding to quality of life issues within the community. The Police Department identifies legal options and strategies for implementing and achieving the goals, objectives and policies of City Council. The Lake Elsinore Police Department provides a wide - range of services to the community, including Administrative Bureau, Detective Bureau, Patrol Operations, Traffic Bureau, Special Enforcement, Special Event Services, Crime Prevention and Lake Patrol. Police Leonard Hollingsworth rF cz rr2i�i2 LL.A�dministration I Patrai Investigations Traffic Patrol Officers Detectives Accident Investigations Community Resource School Resource Officers Officers Special Enforcement Team (SET) Lake Operations Crime Prevention Special Events 97 Youth Accountability "'/ � CITY OF ET LAKE ELSINORE �" """'♦ ANNUAL FFIISCAL YEAR 20PERATING 415 Amon Spam (opftal of the Wand POLICE SERVICES Division: Police Services Funding Source: General Fund FY11-12 FY12-13 FY13-14 FY 14-15 Egenditure Summary ACTUALS ACTUALS BUDGETED PROPOSED Personnel Services $ - $ - $ - $ 78.047 Contract Services 7,492,376 7,546,469 8,291,850 11,011,347 Materials and Supplies 562 1,835 13,500 24,000 Capital Outlay 16,500 - $ 7,492,938 3 7,548,304 $ 8,321,850 $ 1l 113,394 Division: Police Services Expenditure Summar Contract Services Materials and Supplies Capital Outlay Personnel Allocation Accounting Specialist II Department Total Funding Source: Supplement Law Enforcement Services Fund FYI 1-12 FY12-13 FY13-14 FY 14-15 ACTUALS ACTUALS BUDGETED PROPOSED 100,000 164,526 79,500 44,394 1,978 10,500 14,941 10,000 $ 144,394 $ 181,445 $ 100,000 9B AUTHORIZED CHANGES 1.00 0.00 1.00 0.00 100,000 $ 100,000 PROPOSED FY 2014-15 1.00 1.00 CITY OF '00 LAKE ELSINORE V~���5 ANNUAL OPERATING BUDGET FISCAL YEAR 201141 S Anion Sports (4pral of the Wodd POLICE SERVICES Division: POLICE ADMINISTRATION MISSION: The Police Administration Division is responsible for providing leadership, direction and general administrative support required for effective and efficient law enforcement. The division also includes budget coordination and management, personnel and payroll administration, planning, organizational development and community support. Additionally, this division ensures cooperation between the Police Department and the City Council, City Manager, other departments. ACCOMPLISHMENTS FISCAL YEAR 2013-14: * Continued Zero Tolerance approach to combatting Graffiti by working in cooperation with Public Works, Parks and Recreation, Code Enforcement and Information Technologies. * Continued Zero Tolerance enforcement of DUI boating. * Continued with a strong volunteer base to include; Posse, Explorers, Lake Elsinore Marine Search & Rescue and station volunteers. * The Lake Elsinore Station had the Deputy Sheriff of the year for the County of Riverside. GOALS FISCAL YEAR 2014-15: * Working with the City of Lake Elsinore to acquire the building and parking lot located adjacent to the Lake Elsinore Police Station to accommodate growth and expansion. * Continue to seek COPS, OTS and other grants for appropriate grant funding to support law enforcement services and equipment. * Working with the City of Lake Elsinore to maintain and possibly increase patrol hour funding at an optimal level for public safety. * Working with the City of Lake Elsinore to increase funding for special team operations to include directed enforcement of criminal street gangs and drug violations, as well as, community oriented policing for Lake Elsinore's retail areas. * Working with the City of Lake Elsinore to maintain funding for Lake Patrol Operations for safe boating enforcement and vessel accident investigations. * Addition of one officer to be assigned to the Gang Task Force Region 6. * Continued collaboration with Public Safety Advisory Commission (PSAC). 99 CITY OF LAKE ELSINORE �"„�� ANNUAL FISCAL YEAR 201415 Aaron Sports faplta! of the Wodd POLICE SERVICES Division: POLICE ADMINISTRATION PERFORMANCE MEASURES Number of volunteers P,O.S,T. training compliance Percent of City Council and Public Safety Advisory Committee meetings attended. Number of livescans taken Percentage of managementteam with Advanced Incident Command Systems training. 100 FY 2012.13 FY 2012-13 FY 2013-14 FY 2014-15 Target Actuals Target Target 23 25 25 27 NA NA 63% 100% NA 98% 98% 100% NA 11 1n 10 75% 75% 100% 100% CITY OF LSE ELSINORE �_�`� ANNUAL OPERATING BUDGET I:ISCAL YEAR 2014-15 Arlon Sports (appal of the Woad POLICE SERVICES Division: PATROL SERVICES MISSION: The Patrol Services Division provides first responders to law enforcement related public safety requests. The division is divided into two areas: General Patrol Officers and Community Service Officers. Patrol Officers are responsible for maintaining safety and order in the community. Patrol staff is involved in focused efforts to reduce crime, which includes general patrol and motorcycle patrol. A part of this component also includes Community Resource Officers. ACCOMPLISHMENTS FISCAL YEAR 2013-14: * Implemented Community Services Officer Position to support Crime Free Multi -Housing and Neighborhood Watch Programs. * Targeted high priority traffic areas with the support of two 2 new motor positions and riding sergeant position. * Achieved and maintained lower response times than previous year on patrol calls. * Quickly solved a takeover bank robbery, arresting four suspects and recovering all the stolen money. * Solved several in -progress burglaries where suspects were arrested and property recovered. GOALS FISCAL YEAR 2014-15: * Ensure effective and efficient law enforcement in the community. * Increase level of training for patrol officers to maintain a high level of competency and keep officers abreast of current crime trends. * Maintain quick response on priority 1 and 2 calls, while also ensuring a high level of pro- active enforcement. * Continue Community Oriented Policing concepts to establish and maintain good communication with the public we serve. * Ensure crime trends and statistical data are considered in deployment strategies. * Reduce the number of injury traffic collisions through enforcement and public education in traffic, pedestrian and bicycle safety. * Maintain a high visibility, crime deterring presence in business and residential areas. * Ensure all personnel are in compliance with POST and all state training mandates. 101 /%\ CITY OF ET LAKE ELSINORE ANNUAL Fl Fl�CAYFJ R2015 POLICE SERVICES Division: PATROL SERVICES PERFORMANCE MEASURES Number of general patrol officer hours provided per day Response time for Priority 1 calls (minutes) Response time for Priority 2 calls (minutes) Number of traffic collision investigations Number of high visibility traffic checkpoints Number of Priority 1 calls Overall calls for service Number of boating citations Percentage of CSOs trained in the operation and setup of the Mobile Command Post. Number of narcotic arrests Number of DUI arrests 102 FY 2012-13 FY 201213 FY 2013-14 FY 2014-15 Ta�et Actuals Target Target 130.8 130.8 130.8 130.8 7.50 7.97 8.45 8,45 20,00 23.33 18,53 18.53 400 408 275 275 11 11 11 12 500 536 359 360 41,000 40,773 35,247 35,000 300 317 287 300 30% 30% 30% 100% 320 340 362 600 200 207 142 200 iC,ITY OF �Q-00 ANNUALLAKE ELSINOREOPERATING BUDGET FISCAL YEAR 2014-15 Mon Sports Capital of the World POLICE SERVICES Division: INVESTIGATIONS MISSION: The Investigations Bureau conducts follow-up investigations of initial reports handled by Patrol Services. The Investigations Bureau is comprised of a Crimes Against Property Division and Crimes Against Persons Division, Investigators from either division may also be utilized at times to initiate and complete investigations that are high profile in nature, in order to speed up the in- vestigative process, and provide a single source contact for victims and prosecutors. The Investi- gation Bureau's focus is to take initial investigations conducted by Patrol Services, and complete the necessary steps that cannot be completed by a field officer, due to time and resources, to en- sure the identity and successful prosecution of criminal offenders. The Investigations Bureau is also comprised of School Resource Officers (SRO) and the Youth Accountability Team (YAT). ACCOMPLISHMENTS FISCAL YEAR 2013-14: * Solved a cold case homicide of a local dignitary. * Solved several child molestation cases that resulted in convictions with significant prison sentences. * Solved several identity theft cases through forensic analysis of computers. * Through creative investigative techniques, detectives were able to identify and arrest the suspect of a homicide that had previously been committed in the City of Riverside. GOALS FISCAL YEAR 2014-15: * Working with City of Lake Elsinore and Lake Elsinore Unified School District to restore 2 School Resource Officers positions. * Obtain funding for additional training to maintain high competency levels. * Obtain funding for additional computer forensics equipment. * Maintain high quality level of investigations that will result in successful prosecutions. * Continue to provide effective and efficient investigations of criminal violations. * Contact victims of crimes in a timely manner. * Act as a liaison between the District Attorney's office and the victim(s) to ensure successful prosecution. PERFORMANCE MEASURES Number of Crime Free Housing checks Number of cases closed by investigation unit Case closure rate Number of open cases per detective 103 FY 2012-13 FY 2012-13 FY 2013-14 FY 2014-15 Target Actuals Target Target NA NA 27 20 650 670 641 700 40% 40% 44% 60% 17 1s 12 12 CITY OF SAKE ELSINORE—`",,,,� ANNUAL OPERATING SGL YEAR 2015 an Spom (aural of the WoOd FIRE SERVICES MISSION: The Fire Department maintains the highest levels of fire and disaster preparedness, prevention, and community involvement in order to ensure the safety of both our residents and visitors. The City contracts with the Riverside County Fire Department for Fire services. Emergency Operations provides comprehensive emergency services utilizing a highly trained work force, progressive technology and modern equipment to provide Fire and Paramedic services. The Lake Elsinore Fire Departnient is dedicated to protect life, property, and the environment throughout the City, accomplished by a comprehensive emergency service response program utilizing responsible fiscal management, a highly trained work force, progressive technology and modern equipment. Emergency Operations Fire Suppression Emergency Medical Services All Risk Responses Non -Response Activities RIM CITY OF LAKE ELSINORE S�� w ANNUAL OPERATING BUDGET FISCAL YEAR 201415 Division: Fire Services Expenditure Summary Contract Services Materials and Supplies Capital Outlay ACCOMPLISHMENTS FISCAL YEAR 2013-14: Adloo Sports fgvttat of the Wodd FIRE SERVICES Funding Source: General Fund FY11-12 FY12-13 M3-14 FY 14-15 ACTUALS ACTUALS BUDGETED PROPOSED $ 3,796,393 $ 3,922,283 $ 5,262,144 $ 7,225,735 11,940 13.625 28,700 11,000 5,395 - - 5,500 $ 34813,728 $ 3,935,908 $ 5,290,844 $ 7,242,235 * Opened and staffed Rosetta Canyon fire station. * Ordered new medic truck for the City of Lake Elsinore. * Equipped and staffed the county reserve truck at Rosetta Canyon fire station. * Purchased equipment to outfit the new city truck. * Developed rescue boat program, trained battalion personnel and placed boat in service. * City of Lake Elsinore entered into a Wildland Fire Protection Contract with Cal Fire. GOALS FISCAL YEAR 2014-15: * Maintain 5 minute service level as the City grows geographically and demographically. * Continue to expand and develop technology solutions to enhance fire service delivery capabilities. * Continue to expand and develop technology solutions to enhance EMS delivery capabilities. * Continue to respond to emergency calls in five minutes or less 90% of the time. * Provide AED locations via a public mobile app or City website. * Continue to confine and effectively suppress 90% of all structure fires within the City of Lake Elsinore with first alarm resources. * Contain and control 95% of all unwanted wildland fires at ten acres or less. * Continue to work toward opening Rosetta Canyon station 97 with a fully staffed ALS truck company and relocate City Battalion Chief office to station 97. 106 A/^_ � CITY OF ET LAKE ELSINORE _.J__�I ANNUM FFIISCAL PERATING YEAR 2015 Anion Sports [appal of the World FIRE SERVICES GOALS FISCAL YEAR 2014-15 (cont.): * Continue to work toward opening Rosetta Canyon station 97 with a fully staffed ALS truck company and relocate City Battalion Chief office to station 97, + Re -fund the City Fire Prevention Specialist position for Fire Department and Code Enforce- ment to assist with inspections and administrative duties. * Work toward the purchasing and staffing of an ALS engine for station 97. Be able to provide and complete all life hazard safety inspections on an annual basis, with ad- ditional staff to be shared with Code Enforcement. Provide leadership and assist with direction from the City in identifying a new fixed location for a City E.O.C. PERFORMANCE MEASURES Average response time (minutes) Percent of calls on scene in 5 minutes or less Initiate emergency advanced life support within 15 minutes of dispatch Initiate suppression action on fires within 15 minutes of dispatch 106 FY 2012-13 FY 2012-13 FY 2013-14 FY 2014-15 Target Actuals Target Target 5 5 5 5 85% BS% 89% 95% 100% 100% 100% 100% 90% 90% 90% 90% /�\ CITY OF LAKE ELSINORE —'S ANNUAL OPERATING BUDGET FISCAL YEAR 201415 Action Sports topital of the World ANIMAL SERVICES MISSION: To contract with and support the Animal Friends of the Valleys to provide adequate and reasona- ble animal control sheltering and field services for our residents including dog and cat licensing, community patrols, spay and neuter, microchipping and adoption services to protect the public safety of our community while reducing pet overpopulation and saving animal lives. Division: Animal Services Funding Source: General Fund FYII-12 FY12-13 Expenditure Summary ACTUALS ACTUALS Contract Services $ 378,274 $ 393,059 Other - 92,102 $ 3711,274 $ 4$5,161 ACCOMPLISHMENTS FISCAL YEAR 2013-14: Opened low cost spay and neuter clinics. FY13-14 RUDGE rED $ 439,220 299,404 S 7313,624 * Successfully adopted the Regional Coordinated Marketing Program. * Reduced animal license Fees to align more closely with neighboring cities. GOALS FISCAL YEAR 2014-15• FY 14-15 PROPOSED $ 5 15.9 88 319,439 $ 035,417 Increase the total number of active animal control patrol hours from five to eight hours per day. * To partner with the Southwest Communities Financing Authority's member agencies to launch a Regional Coordinated Marketing Program to leverage existing resources to educate and increase public awareness throughout the region about important pet ownership measures including licensing, spay and neutering and microchipping to reduce pet overpopu- lation in the shelter by 10% and adoptable euthanasia by 15% next year. * To implement reduced license fees and fee holiday and amnesty programs to encourage more pet owners to license their pets including sterilized or unsterilized dogs and cats. * Offer spay and neuter and microchipping incentives for approximately 250 free spay and neuter services and 1,000 microchips within our City. 107 �ir��\ 1 CITY OF LAKE ELSINOP E �'� ANNUAL OSGL YEAR 2015 ANIMAL CONTROL PERFORMANCE MEASURES Number of animals licensed in the City Number of newly licednsed animals in the City Number of adoptable animals euthanized Number of animals taken into the shelter Number of animals adopted Free spay & neutering vouchers given Number of reduced cast microchipping done On Sports fapNo/ of the Woad ANIMAL SERVICES 108 Target Actuals Target w Target 6,500 6,600 6,600 6,500 NA NA NA 1,000 NA NA NA 2,000 NA NA NA 8,100 NA NA NA 1,850 NA NA NA 250 NA NA NA 1,000 i� CITY OF LAKE ELSINORE �•� ANNUAL OPERATING BUDGET FISCAL YEAR 201415 Action Sports (oplal of the Wodfd PUBLIC WORKS MISSION: The mission of the Public Works Department is to provide quality services that support the infrastructure demands of the City and enhance the safety, welfare and aesthetic environment of the residents, businesses and visitors. This is accomplished through the development and maintenance of City streets, sidewalks, traffic systems, bike lanes, parks, buildings, trails and drainage facilities; professional engineering oversight of public and private improvement projects; and implementation of erosion/sediment controls and storm water quality measures. The Public Works Department is comprised. of two Divisions: Engineering and Maintenance and ten (10) programs: Emergency Services, Weed Abatement, Engineering, Public Works Administration, Graffiti Maintenance, Environmental Services, Street & Sidewalk Maintenance, Vehicle & Equipment Maintenance, Park and Facility Maintenance, and Lake Operations. 109 CITY OF LAKE ELSINOAE �ET �"�� ANNUAL OPERATING SGL YEAR 2015 Amon sports fap1tol of the Wodd Engineering 11 11 Administration 11 11 Maintenance 110 Street & Land Traffic Capital Projects Emergency Sidewalk Facility Lake & Park Development NPDES Engineering Administration Services Maintenance Maintenance Maintettanre Siorot +eater Signal Pt�yen Magement& Special Event Asphalt & Concrete Building Maintenanrn & Park Project Revic+i &Plan Check Management g Maintenance Inspection Support Maintenance Rohab Landscape Periuits& Outreach Grant Rvcvding Building Laudscape Lake lospections uoti on Traffic Analysis AdministrationI,ruRrinis Signs&Striping Ma intena tier Maintenance Traffic pVeedAbacentenr Custodial Boat Launch Compliance& BondsjMap Recordation Inspection Control 1'idiLrBids CERT Service Maintenance HHW Graffiti Removal PublirServioeEA Gas Tax, Measure SpillCleau-ups SpaedSurveys "A"&TUMF Collection Requests Administration PoblicServire Outreach IAainagc• SperialE�ent Requests Education M1I tiilleliA7H'e $Itpport LAcaiscape, Lighting & Slope Maintenalice Street Li gh t Maintenance 110 i� CITY OF LADE ELSINORE "r'"♦-�•� ANNUAL OPERATING BUDGET FISCAL YEAR 2014-15 Action Sporn (opftal of the World PUBLIC WORKS Division: Emergency Services Expenditure Summary Personnel Services Contract Services Materials and Supplies Capital Outlay Transfers Division: Weed Abatement Expenditure Summary Personnel Services ContractSetvices Materials and Supplies Capital Outlay Division: Graffiti Expenditure Summary Personnel Services Contract Services Materials and Supplies Division: Environmental Services Expenditure Summary Personnel Services Contract Services Materials and Supplies Division: Engineering Exeenditure Summary .. Personnel Services Contract Services Materials and Supplies Funding Source: General Fund FY13-14 FY 14-15 8110GETED PROPOSED $ 10,311 12,165 40,524 $ 7,028 8,800 10,500 $ 63,000 $ 26,328 FY13-14 BUDGETED $ 345,768 30,325 4,575 $ 380,660 Funding Source: General Fund FY11.12 FY12-13 FY13-14 ACTUALS ACTUALS BUDGETED $ 80,539 $ 163,719 $ 158,899 1,017 896 910 10,543 6,691 9,750 $ 921099 $ 171,306 $ 169,559 Funding Source: General Fund FY11-12 FY11-12 ACTUALS FY12-13 $ 376 ACTUALS 27,230 ACTUALS $ - $ 6,313 383 1,342 3,142 85,120 - 7,425 7,738 402 $ 11,263 $ 100,602 Funding Source: General Fund FY11-12 FY12-13 ACCUAIS ACTUALS $ 370,271 $ 250,277 18,903 30,096 7,970 12,227 - 1,678 $ 397,144 $ 294,278 FY13-14 FY 14-15 8110GETED PROPOSED $ 10,311 12,165 40,524 $ 7,028 8,800 10,500 $ 63,000 $ 26,328 FY13-14 BUDGETED $ 345,768 30,325 4,575 $ 380,660 Funding Source: General Fund FY11.12 FY12-13 FY13-14 ACTUALS ACTUALS BUDGETED $ 80,539 $ 163,719 $ 158,899 1,017 896 910 10,543 6,691 9,750 $ 921099 $ 171,306 $ 169,559 Funding Source: General Fund FY11-12 FY12-13 ACTUALS ACTUALS $ 376 $ 83 27,230 17,829 3,687 5,083 $ 311293 $ 22,995 Funding Source: General Fund FY11-12 FY12-13 ACTUALS ACTUALS FY13-14 BUDGETED $ 275 27,160 3,800 $ 31,235 FY13-14 BUDGETED $ 362,666 $ 376,792 $ 383,180 328,545 422,933 633,575 3,010 2,539 4,000 $ 6941221 $ 802,264 $ 1,020,755 H FY 14-15 PROPOSED $ 369,478 20,700 _7,000 S' 347,1713 FY 14-15 PROPOSED $ 180,589 2,750 14,150 $ 197,489 FY 14-15 PROPOSED 27,840 3,800 $ 31640 FY 14-.15 PROPOSED $ 1,015,088 1,019,050 8,200 $ 2,042,338 " 11� CITY OF PERATING ET LAELSI NOP -�-"''r ANNUAL FISCAL YEAR 20 KE 15 Division: Administration (lion Spores foprtol of the World PUBLIC WORKS Funding Source: General Fund Division: Park Maintenance Funding Source: General Fund FY11-12 FY12-13 Expenditure Summary _ ACTUALS ACTUALS 209,854 Personnel Services $ 122,206 $ 200,772 Contract Services 10,981 30,101 Materials and Supplies 2,444 13,499 Capital Outlay - 1,049 $ 135,631 $ 245,421 Division: Park Maintenance Funding Source: General Fund Division: Facility Maintenance Expenditure Summa Personnel Services Contract Services Materials and Supplies Division: Lake Administration Funding Source: General Fund FY11-12 FY11-12 FY12-13 Expenditure Summary ACTUAIS ACTUALS 209,854 Personnel Services $ 349,068 $ 397,433 Contract Services 799,998 886,841 Materials and Supplies 43,680 54,024 Capital Outlay - 1,678 $ 1,192,746 $ 1,339,976 Division: Facility Maintenance Expenditure Summa Personnel Services Contract Services Materials and Supplies Division: Lake Administration Funding Source: General Fund FY11-12 FY12-13 ACTUALS ACTUALS $ 63,090 $ 66,543 209,854 207,000 9,008 18,223 $ 281,952 $ 291,766 Funding Source: General Fund Division: Lake Aeration Funding Source: General FUlld FY11-12 FY12-13 Expenditure Summa AC'L'UALS ACTUALS $ 84,103 Personnel Services $ 539,778 $ 561.766 Contract Services 238,034 238,754 Materials and Supplies 48,819 42,823 Capital Outlay 21,381 1,678 $ 848,012 $ 845,0-21 Division: Lake Aeration Funding Source: General FUlld M FY13-14 BUDGE'T'ED $ 199,632 36,200 3,500 FY 14-15 PROPOSED $ 727,487 49,500 12,700 11 L3'1,sSL a� I07,Paf FYI 3-14 BUDGETED $ 365,281 789,456 37,600 FY 14-15 PROPOSED $ 427,024 831,550 37,880 �;�lc,ssi a i,[yd,�t7t FY13-14 BUDGETED $ 85,116 211,315 19,000 $ 315,431 FYI 3-14 BUDGETED $ 565,212 200,340 44,550 FY 14-15 PROPOSED $ 87,072 214,100 19,000 $ 320,172 FY 14-15 PROPOSED $ 285,384 213,232 44,550 `y ti l li, I I7L FY11-12 FY12-13 Expenditure Summa ACTUALS ACTUALS $ 84,103 Personnel Services $ 82,638 $ 84,043 Contract Services 101,034 91,177 Materials and Supplies 295 - Capital Outlay 16,667 200,634 S 175,ZZO M FY13-14 BUDGE'T'ED $ 199,632 36,200 3,500 FY 14-15 PROPOSED $ 727,487 49,500 12,700 11 L3'1,sSL a� I07,Paf FYI 3-14 BUDGETED $ 365,281 789,456 37,600 FY 14-15 PROPOSED $ 427,024 831,550 37,880 �;�lc,ssi a i,[yd,�t7t FY13-14 BUDGETED $ 85,116 211,315 19,000 $ 315,431 FYI 3-14 BUDGETED $ 565,212 200,340 44,550 FY 14-15 PROPOSED $ 87,072 214,100 19,000 $ 320,172 FY 14-15 PROPOSED $ 285,384 213,232 44,550 `y ti l li, I I7L w +,s, nil FY13-14 FY 14-15 BUDGETED PROPOSED $ 84,103 $ 91,634 153,500 153,500 3,000 3,000 16,700 16,700 $ 257,:303 $ 264,834 CITY 4F LAKE ELSINORE ~�'�� ANNUAL OPERATING BUDGET FISCAL YEAR 2014-15 Action Sports rheWodd PUBLIC WORKS Division: Boat Launch Funding Source: General Fund FY13-14, ACTUALS ACTUALS FYII-12 FY12-13 FY13-14 FY 14-15 Expenditure Summary ACTUALS ACTUALS BUDGETED PROPOSED Contract Services $ 12,154 $ 12,672 $ 23,720 $ 23,720 Materials and Supplies 28 3,228 3,300 3,300 Capital Outlay 14,740 - - $ 26,922 $ 15,900 $ 27,020 $ 27,020 Division: Reclaimed Water Fill Lake Funding Source: General Fund FY11-12 FY12-13 FY13-14 FY 14-15 Expenditure Summary ACTUALS ACTUALS BUDGETED PROPOSED Contract Services Division: Vehicle & Equipment Maintenance Expenditure Summary Personnel Services Contract Services Materials and Supplies Capital Outlay $ 512,500 $ 650,000 $ 650,000 $ 650,000 $ 5121500 $_ 650,000 $ 650,000 $ 650,000 Funding Source: General Fund FY11-12 FY12-13 FY13-14, ACTUALS ACTUALS BUDGETED $ 81,388 $ 46,152 $ 49,765 162,886 213,855 212,345 71,853 78,774 78,000 - 1,678 15,000 $ 316,127 �wws $ 340,459 $ 355,110 113 FY 14-15 PROPOSED $ 200,419 219,970 80,500 3 7Uto,0mF Cr-rY oE, ET LAKE: ELSINOREANNUAL FISEC.AALLYEAR 201TING 1415 Amon Sports (apitol of the Wodd Personnel Allocation WEEDABATEMENT PUBLIC WORKS AUTHORIZED PROPOSED FY 2013.14 CHANGES FY 2014-15 Senior Lead Worker 1.00 0.00 1.00 Equipment Operator 1.00 0.00 1.00 Maintenance Worker II 1.00 0.00 1.00 Maintenance Worker 1 2.00 0.00 2.00 Total 5.00 0.00 5.00 GRAFFITI MAINTENANCE Graffiti Technician 1.00 0.00 1.00 Graffiti Technician 1.00 0.00 1.00 Total 2.00 0.00 2.00 ENGINEERING Director of Public Works/City Engineer 1.00 (1.00) 0.00 Director of Public Works 0,00 1.00 1.00 City Engineer 0.00 1.00 1.00 Principal Engineer 1.00 (1.00) 0.00 Engineer Inspector 1.00 0.00 1.00 Senior Engineer Technician 3.00 0.00 3.00 Management Analyst 0.00 1.00 1.00 Administrative Assistant 0.00 1..00 1.00 Office Specialist I 1.00 (1.00) 0.00 Total 7.00 1.00 8.00 PUBLIC WORKS ADMINISTRATION Public Works Superintendent 1.00 0.00 1.00 Streets Operation Lead Worker 1.00 0.00 1.00 Equipment Operator 1.00 0.00 1.00 Maintenance Worker II 2.00 0,00 2.00 Maintenance Worker 1 3.00 0.00 3.00 Maintenance Worker I - PT 1.00 0.00 1.00 Office Specialist 111 1.00 0.00 1.00 Total 10.00 0.00 10.00 PARKS MAINTENANCE Lead Worker 1.00 0.00 1.00 Park Specialist 1.00 0.00 1.00 Maintenance Woricer 11 1.00 0.00 1.00 Maintenance Worker 1 2.00 0.00 2.00 Total 5.00 0.00 5.00 114 AA4k4l., CITY OF LAKE ELSINORE -��J ANNUAL OPERATING BUDGET FISCAL YEAR 2014-15 Action Spam (aplal of the World PUBLIC WORKS Personnel Allocation FACILITY MAINTENANCE Maintenance Worker Total _LAKE ADMINISTRATION Lake Superintendent Lead Worker Office Specialist l If Total LAKE V ESTRATIFICATION SYSTEM 0 & M Maintenance Worker 11 Total VEHICLE & EQUIPMENT MAINTENANCE Chief Mechanic Mechanic Total Department To tal 115 AUTHORIZED PROPOSED FY 2013-14 CHANGES FY 2014-15 1.00 0.00 1.00 1.00 0.00 1.00 1.00 0.00 1.00 1.00 0,00 1.00 1.00 (1.00) 0.00 3.00 (1.00) 2.00 1.00 0.00 1.00 1.00 0.00 1.00 1.00 0.00 1.00 1.00 0.00 1.00 2A0 0.00 2.00 36.00 0.00 36.00 A _ `\ CITY of �"ANNUAL OPERATING 0ET LAKELSINOPR �AL YEAR 215 Adloa Sports Opal of the NO PUBLIC WORKS Division: ENGINEERING MISSION: The Engineering Divisions are responsible for the development of public infrastructure and all physical improvement within the public right-of-way. These improvements include the development of public streets (roadways, curbs, gutters, and sidewalks), traffic controls including: signal, striping, and signage, sewer systems, and storm drains. The Department provides public counter support, development review for grading, drainage and traffic issues, and timely inspections of Capital Improvement and private development Projects. ACCOMPLISHMENTS FISCAL YEAR 2013-14: * Reorganized staff to improve counter/phone coverage and be more responsive to the public. * Upgraded mailing process for improved program notification. Completed SCE process for Underground District on Lakeshore Drive. Continued lead agency status for SMARA implementation. * Completed FEMA training. * Completed I-IS/Railroad Canyon Interchange Signal Timing Project. * Installed/activated 18 Speed Feedback Signs at various school locations. * Updated speed limits at various locations for enforcement purposes. * Completed SB821 Sidewalk Projects at various locations throughout the City. * Completed Seismic Retrofit of City Hall and Cultural Center. * Completed parking lot improvements at Lake Point Park & La Laguna Resort/Boat Launch. * Completed paving of Elm Street; rehabilitation of Hunch Way; and slurry sea] on Summer hill Drive. * Completed drainage improvements on Lakeshore Drive and other locations throughout the City. * Completed requirements of the NPDES and FEMA annual reporting process. * Received additional 1/2% discount on flood insurance premiums for property owners in the City as a result of proactive FEMA/NFIP activities. GOALS FISCAL. YEAR 2014-15: Ensure completion of Capital Improvement Projects in a cost-effective and timely manner. * Facilitate development activity by continuing to implement efficient processing procedures. * Continue to improve responsiveness to resident concerns. 116 CITY OF_J LAKE ELSINORE Action Sports Capital of the Wodd PUBLIC WORKS Division: ENGINEERING GOALS FISCAL YEAR 2 014- 15 (cont.): ANNUAL OPERATING BUDGET FISCAL YEAR 2014-15 * Continue productive working relationship with Caltrans, RCTC, County of Riverside HHW and WRCOG. * Continue to work w/CR&R on consumer education for mandatory commercial recycling program. * Update Grading Ordinance & Construction Standards, including Engineering Division information/forms on the City's website. * Update PW Fee Schedule to ensure cost recovery with plan review, permitting and inspection processes. * Implement new ordinance to facilitate street light installation in older developments. * Continue effective preventative signal/communication equipment maintenance program to minimize equipment failures. * Update City-wide traffic counts; implement traffic calming measures to enhance neighborhood safety. * Install new traffic signals at Via Scenic/Summer hill Drive and Canyon Hills/Sage Road. * Install Traffic Signal Interconnect on Mission Trail from Diamond Drive to Corydon; and protective left -turn phasing at Lincoln/Machado. * Complete engineering design for Collier Avenue Medians and Gunner son Street Rehabilitation. * Initiate engineering design for Timescale Canyon Bridge Replacement project. * Complete rehabilitation of Main Street. * Complete engineering design and initiate construction of City Entry Mon mentation project. * Continue Survey Mon mentation Preservation to replace disturbed or missing survey mon- uments. * Study and implement NPDES requirements and fees/assessments to ensure compliance and cost recovery associated with program compliance measures. * Maintain National Flood Insurance Program (NFIP) discounts for property owners within the City by implementing various FEMA/NFIP activities. ilFi CITY OF TING ET LA K u E 1. S I N O REANNUAL OSCA YE R 201415 Action Sporn Capitol of the Wodd PUBLIC WORKS Division: ENGINEERING PERFORMANCE MEASURES Capital Improvement Program plans reviewed Capital improvement Projects completed Total capital project costs incurred Projects completed within budget Projects completed on schedule Grading Plan Checks and issuance of grading permits Tract/Parcel maps reviewed and recorded Encroachment/Use permits issued First plan check turnaround time Subsequent plan checks turnaround time Permit inspertion requests within 24 hours Review traffic control and construction plans Respond to traffic signal complaints during business hours Respond to after hour callous traffic signal 2 hours or less Traffic and Safety Investigations and recommendations for improvements Street improvement plan check for private development and issuance of encroachment permits implement neighborhood calming measures Average citizen correspondence per day Public outreach/Property owner notices regarding FEMA programs Flood Zone determinations Notices to financial institutions and real estate agencies Construction/Commercial & industrial site inspections Water quality complaints investigated/resolved Water duality monitoring sites 118 FY 2012-13 FY 2012.13 FY 2013.14 FY 2014-15 Target Actuals Target Target 5 5 4 3 5 5 9 5 $ 12,000,000 $ 10,000,000 $ 8,800,000 $ 9,000,000 100% 90% 100% 100% 100% 95% 100% 100% 40 44 40 5o NA NA 4 4 300 344 374 374 3 weeks 3 weeks 3 weeks 3 weeks 2 weeks 2 weeks 2 weeks 2 weeks 100% 100% 100% 100% NA NA 41 50 100% 100% 100% 100% 100% 100% 100% 100% 40 43 65 80 220 223 225 250 NA NA 12 18 NA NA 15 18 NA NA 186 16 NA NA 8 10 NA NA 82 82 NA NA 35 60 NA NA 6 10 NA NA 18 40 i� CITY OF LAKE ELSINORE Mon Sporn (ap0alofthe NO PUBLIC WORKS Division: PUBLIC WORKS ADMINISTRATION ANNUAL OPERATING BUDGET FISCAL YEAR 2014-15 MISSION: The Public Works Division provides infrastructure maintenance. The Division conducts programs and provides services related to storm drains, hazardous waste collections, citywide clean-up, street repair, weed abatement, city trees, streetscapes, graffiti abatement, fleet maintenance and replacement, environmental and emergency services. ACCOMPLISHMENTS FISCAL YEAR 2013-14: * Conducted 4 -CERT and one teen CERT classes. * Completed Emergency Operation Plan. * Implemented Headword Program. * Completed Main Street conduit project. * Completed upgrades at City Yard; installation of security alarm system/surveillance cameras. * Completed Grand/Machado landscape improvement project. * Conducted first annual Public Works Week; supported various special events and programs. * Planned and facilitated 2013 Shake Out Expo. GOALS FISCAL YEAR 2414-15: * Add two teen CERT classes and one Spanish CERT class. * Purchase AS/400 Public Works Module to more efficiently track work orders and assets. * Implement new street crew dedicated for concrete, sidewalk, crack fill and asphalt repair to increase street/sidewalk maintenance programs and reduce costs associated with outside contractors. * Install concrete hunkers/covers at PW Yard to satisfy NPDES requirements. * Implement a comprehensive slurry seal program to extend the useful life of streets and roads. * Renovate/upgrade right-of-way and LLMD landscaping at various locations with drought -tolerant plant materials and water efficient irrigation equipment. * Certify PW Maintenance staff in confined space training/herbicide applications; re -certify staff in traffic control/work zone safety. * Establish a permanent location for a training facility or Emergency Operations Center. * Continue the Pavement Management Program (PMP) to address life -cycle maintenance and rehabilitation of the City's street system. * Investigate alternative fuel vehicle use to reduce fuel costs. 119 CITY OF LAKE ELSIl�foEtE -�'�"�"� ANNUAL OPERATING BUDGET FISCAL YEAR 201415 A(Van Sports Coplal of the World PUBLIC WORKS Division: PUBLIC WORKS ADMINISTRATION PERFORMANCE MEASURES Percent Solid Waste Diversion Household Hazardous Waste (HHW) collection events/number of vehicles Household Hazardous Waste (HHW) collected (pounds Percentage of Construction and Demolition Waste Diversion City-wide clean-up events was collected (tons) Number of County EMS ineetings Participation in County -wide disaster exercise Number of SEMS and NIMStraining County Operational Area Planning Committee (OAPC) meetings Participated in special events Outreach assistance ar special events Community emergency preparedness Radio communications test CERT training drills Number of citizen complaints processed each day Special event support Council agendas prepared/processed Number of contracts/agreements awarded 120 FY 2012.13 FY 2012.13 FY 2013-14 FY 2014.15 Target Actuals 'Target Tam NA NA 20% 20% NA 10/1,450 10/2,450 10/2,530 130,000 132,000 132,000 138,000 10% 14% 14% 15% 200 211 211 240 10 12 10 10 1 1 1 2 4 4 57 30 NA NA 36 48 NA NA 2 3 NA NA 8 12 NA NA 24 30 NA NA 12 24 NA NA 5 8 5 5 5 10 NA NA 17 17 57 66 72 87 NA 30 27 44 CITY OF LAKE ELSINORE/ ANNUAL OPERATING BUDGET DISCAL YEAR 2014-15 Action Sports Capital of the World PUBLIC WORKS Division: MAINTENANCE MISSION: The Maintenance Division is responsible or all City street & sidewalks, parks, facilities, and lake maintenance. Street maintenance provides well- maintained right-of-way areas for the safety and mobility of motorists, bicyclists and pedestrians, including traffic signing and striping as directed by the Engineering Division. This program will also maintain City -owned storm drains, catch basins, and surface drainage facilities, and monitor illegal dump areas in support of the City's NPDES program. Park maintenance provide services to include mowing and trimming of turf areas, pruning shrubs and ground cover, trimming trees, applying fertilizer applications, litter removal, weed control, repair and monitoring of irrigation systems, replacement of plant materials, payment of water and electric utility charges, and administration costs. Lake maintenance maximizes the beneficial use of the City's unique aquatic resources for the betterment of the community by developing and implementing measures to protect water quality, stabilize the Lake -level, enhance wildlife habitat, ensure public safety and expand recreational lake activities. ACCOMPLISHMENTS FISCAL YEAR 2013-14: * Completed the Tuscany Hills Planting Project and Monument Replacement for the Tuscany Hills HOA. * Installed the City's first Special Needs Swing at Canyon Hills Community Park. * Reduced the volume of irrigation water lost to broken pipes, sprinklers and other leaks by increased monitoring and installation of electronically actuated valves, with flow sensors, to automatically turn off water during major leaks. * Reduced injury and liability by retrofitting or replacing concrete pads, sidewalks and curbs that were lifting, cracking or in general poor condition. * Completed Interior and Exterior Painting, Window Replacements, Brick Stairs, Portico Lighting and various additional upgrades for the Cultural Center Retrofit Project. * Reduced operating cost of Seaport Boat Launch Facility by continuing to perform the majority of maintenance tasks in-house, such as annual parking lot striping, landscaping and janitorial. * Support revisions to the Local Cooperative Agreement to add supplemental water to the lake at an elevation below 1,247' MSL. * Maintain dissolved oxygen levels above 2ppm at 1 -foot off the bottom to reduce algal biomass by 25% and prevent fish kills. * Collaborate with EVMWD in developing standard operating procedures to optimize the efficiency of the DE stratification and Diffused Aeration systems based on the data collected through the aeration monitoring. 121 %ifs\ CITY of LAKE ELSINoRE �"� ANNUAL OPERATING FISCAYEAR 2UDGE coon Sports Copltol of the World PUBLIC WORKS Division: MAINTENANCE GOALS FISCAL YEAR 2014-15: Develop a park assessment program for maintenance and repairs of park facilities. Improve turf on sports fields by re -sodding bare patches during off season. Reduce injury and liability, as well as meet ADA compliance in children's play areas by replacing sand with wood fiber. Develop a preventative maintenance program for asphalt paving of parking lots. Develop a painting program for park facilities. Systematically replace fallen or missing trees. Reduce capital costs and major repair costs by implementing a preventative maintenance program for City facilities. * Reduce capital costs and liability through increased inspection and performing frequent minor repairs of flooring in City facilities. * Improve aesthetics of City facilities and control costs by increased frequency of touch-up painting. * Develop a preventative maintenance program for asphalt paving of parking lots. * Obtain private investment to improve LERA Campground by preparing Request for Proposals (RFP) for long-term concessions agreement in exchange for development. * Administer Prop -40 Grant for Wetlands Enhancement Project to demonstrate and foster the ecological approach to improve the Lake's water quality. * Deter introduction of Invasive Mussels through public education, public information and training of commercial Boat Launch Facility Staff. * Improve flow distribution of Axial Flow Pump DE stratification System. * In conjunction with the TMDL Task Force, develop pollutant trading program to offset nutrient flux from sediments through in -lake treatments to increase nutrient load allocations for watershed stakeholders. * Construct improvements to Whiskers Fishing Beach to provide expanded parking, paved ADA parking and safety fencing to channel visitors past safety signage. 122 i/ 01�1 CITY OF LAKE ELSINORE —'� ANNUAL OPERATING BUDGET FISCAL YEAR 2014-15 kaon Spons (apital of the World PUBLIC WORKS Division: MAINTENANCE PERFORMANCE MEASURES Number of storm drain inspected and cleaned Number of street signs replaced, repaired and installed Asphalt/pot hole repairs (square feet) Paved surface streets maintained (miles) Dirt surface streets maintained (miles) Citizen service order requests and responded within 3 days Curbs painted (linear feet) Sidewalk repair (square feet) Slurry Seal applied (square feet) Crack Seal applied (linear feet) Vehicles and trailers maintained Tractors and implements waintaiued Vessels maintained Small power equipment maintained Auction off surplus vehicles and equipment Citizen service order requests and responded within 3 business days Number of graffiti cases reported and abated via graffiti hotline Number of graft3ti cases reported and abated via website Number of graffiti cases reported and abated via "See Click Fix" Number of grafflti cases reported and abated via front counter Graffiti removed from parks (square feet) Number of notices mailed to property owners Number of private lots cleaned by staff Number of cases investigated Number of properties assessed for weed abatement Acres of parkland maintained Number of sites maintained Playground equipment audits Number of volunteers 123 FY 2012-13 FY 2012-13 FY 2013-14 FY 2014.15 Target Actuals Target Target NA 1,082/127 1,082/127 1,100/135 NA 1,031 1,031 1,050 NA 1,631 1,631 2,000 280 280 280 280 7 7 7 7 NA NA 100% 100% NA 7,072 7,072 8,000 NA NA 3,895 4,000 NA NA 180,000 180,000 NA 300 300 600 86 86 93 95 30 30 41 43 13 13 13 13 136 138 140 144 21 21 25 28 100% 100% 100% 100% 5 5 5 5 34 34 34 40 20 20 20 30 80 80 80 99 1,500 1,500 1,500 1,500 5,000 5,000 7,500 7,500 6:30 631 395 420 115 115 120 50 NA NA 13 13 135 135 135 135 22 22 22 22 6 6 6 6 100 100 100 100 14� CITY OF LAKE ELSiNURE '�� ANNUALOPERA�'ING BUDCE3 FISCAL YEAR 2014-15 Amon Spom (opaol of the Wodd PUBLIC WORKS Division: MAINTENANCE PERFORMANCE MEASURES (cont) Number of facilities maintained Total square footage of facilities maintained Number of daily lake use passes sold Number of lake citations issued Number of boating collisions reported Average algae biomass (micrograms of chlorophyll -per liter) Percentage of monitoring period with oxygen levels above 2.0 mg/L as measured 1 -foot off the bottom Percentage of monitoring period with a temperature difference less than 2oF between surface and bottom waters Number of boats launched Number of boat ramp accident claims Annual supplemental water additions (acre-feet) Unit cost per acre-foot of supplemental water ($/AF) Number of months lake elevation is above 1,240 -feet MSL 124 FY Z01Z-13 FY 2012-13 FY 2013.14 FY 2014-15 Target Actuals Target Tar e$ t 9 9 9 9 31,113 31,113 31,113 31,113 22,000 22,000 22,000 22,000 350 350 350 350 3 3 3 3 40 40 40 40 95% 95% 95% 95% 95% 95% 95% 95% 11,000 11,000 11,000 11,000 4,000 4,000 4,000 4,000 225 225 225 225 12 12 12 1.2 "moi �\ CITv�Y. OF r_ UKE ELSINORE ANNUAL OPERATING BUDGET FISCAL Y>AR 2014-15 A (tion S pons topnef of the Woed COMMUNITY SERVICES MISSION: The Community Services Department provide a variety of programs that educate, entertain and enrich the community. The Department delivers exceptional special events for the entire family. Arrange for services and programs that are needed by those with special needs, teens, and seniors. Provide professional leadership through recreational programs, services, and events that enhance the quality of life in the community. Citywide Events 1 I Athletics I� �� Community II 1i Human Services ,■ !, Services IN Winterfest Youth Sports Recreation Senior Center Programming Children's Fair Field Rentals Contract Classes Teens Community Park Events Aquatics Development Cultural Events FFacility Rentals Volunteers 125 A � CtTY or, ET LAKE E LS I NORE J��"� ANNUAL FOISCAL YE R 20PERATING 14,15 Action Spam (appal of the Wodd COMMUNITY SERVICES Division: Recreation Funding Source: General Fund FY11-12 FY12-13 FY13-14 FY 14-15 Expenditure Summar ACTUALS ACTUALS BUDGETED PROPOSED Personnel Services $ 126,888 $ 156,323 $ 262,148 $ 594,507 Contract Services 28,382 58,981 76,500 96,300 Materials and Supplies 1,797 1,926 2,000 2,000 $ 157,067 $ 217,230 $ 340,640 $ 692,807 Division: Community Center Funding Source: General Fund FY11-12 FY12-13 FY13-14 FY 14-15 Expenditure Summa ACTUALS ACTUALS BUDGETED PROPOSED Personnel Services $ 306,087 $ 301,269 $ 252,603 $ 385,484 Contract Services 154,749 180,846 188,590 199,830 Materials and Supplies 19,545 20,716 18,500 19,500 Capital Outlay - 5,906 - - $ 480,381 $ 508,737 $ 459,693 $ 604,814 Division: Senior Center Funding Source: General Fund FY11-12 FY12-13 FY13-14 FY 14-15 Ex enditure Summary ACTUALS ACTUALS BUDGETED PROPOSED Personnel Services $ 130,997 $ 130,536 $ 1.28,832 $ 133,752 Contract Services 45,489 65,413 71,168 71,168 Materials and Supplies 2,912 4,343 3,700 3,700 Capital Outlay - 6,635 $ 179,3913 $ 206,927 $ 203,700 $ 208,620 126 CITY of LAKE E[sINaRE r�~�� ANNUAL OPERATING BUDGET FISCAL YEAR 2014-1S Avon Shorts capitol of the wedd COMMUNITY SERVICES 127 AUTHORIZED PROPOSED Personnel Allocation FY 2013-14 CHANGES FY 2014-1S x'11014 Director of Community Services 0.00 1,00 1.00 Recreation Manager 1.00 0,00 1.00 Project Analyst - PT 0.00 1.00 1.00 Special Events Coordinator 1.00 0.00 1.00 Volunteer Coordinator - PT 1.00 0.00 1.00 Office Specialist 11 0.00 1.00 1.00 Total 3.00 3.00 6.00 COMMUNITY CENTER Supervisor- Rec reati on 1.00 0.00 1.00 Recreation Aide - PT 3.00 3,00 6.00 RecreationSpecialist- PT 1.00 1,00 2.00 Recreation Leader - PT 4.00 {2,E10j 2.00 Water Safety Instructor - PT 6,00 0.00 6.00 Total 15,00 2.00 17.00 SENIOR CENTER Community Services Coordinator 1.00 0.00 1.00 Bus Driver - PT 0.00 1.00 1.00 Recreation Leader- PT 0.00 1.00 1.00 Office Specialist I - PT 1.00 (1.00) 0.00 Total 2.00 1.00 3.00 DepartmentTotali 20.00 6.00 16.00 127 CITY OF LAKE ELSII0IORE �•'—�� ANNUAL OPERATING SGL WAR 2015 Amon Sporn tapnal of the World COMMUNITY SERVICES Division: RECREATION MISSION: The Recreation Division is responsible for providing comprehensive, Citywide recreation programs that meet the recreation and human services need within the community. ACCOMPLISHMENTS FISCAL YEAR 2013-14: * Obtained DBW Grant for the Lake Elsinore Aquatics Center. * Submitted for the Housing -Related Parks Program Grant. GOALS FISCAL YEAR 2014-15: * Develop global agreement for facility use of schools and parks with LEUSD. * Seek alternative revenue sources through grants, stimulus funding, and fees. * Develop criteria and categories for "Park User Fees" and adjust fees accordingly. * Assist with administration of CDBG funds for improvements to Lakepoint Park. * Plan and conduct Music Festival in coordination with EVAN. PERFORMANCE MEASURES Process special event applications Number of private rentals held at the Cultural Center Community meetings at the Cultural Center Co-sponsored events Number of new recreation programs implemented 128 FY 2012-13 FY 2012-13 FY 2013-14 FY 2014-15 Target Actuals Target Target 5 5 26 22 5 8 20 12 10 15 15 20 5 6 6 7 5 5 5 5 CIrY of LAKE ELSINORE %���� ANNUAL OPERATING BUDGET FISCAL YEAR 201415 Anton Sports (apla/ of the Woad C0MMLINITY SERVICES Division: COMMUNITY CENTER MISSION: The Community Center Division is provides an array of activities that are both educational and entertaining for the community. ACCOMPLISHMENTS FISCAL YEAR 2013-14: * Developed a system to allow both unsupervised and supervised sessions at McVicicer Skate Park. GOALS FISCAL YEAR 2014-15: Collaborate with HOA's to develop seasonal events; combined efforts will increase recreational activities and reduce expenses for the City. * Increase revenue by stimulating rental use of City Recreational Facilities through development of web page, flyers and cable ad. * Create a site manual for the McVicker Canyon Skate Park to include documents, policies, procedures and staff training guidelines. * Collaborate with LEUSD to establish a city-wide needs assessment aimed at identifying and developing programs for Special Needs Children and their Families. 129 FY 2012.13 FY 2012.13 FV 2013-14 FY 2014-15 PERFORMANCE MF.A511RE5 Target Actuals Target - Target Special events 5 6 6 12 Rentals 10 i5 15 24 Number of classes offered 20 33 33 30 Number of new classes 5 5 5 3 Community Center users 40,000 40.000 40,000 42,700 Community meetings 10 15 is 15 129 i� CITY OF FZ� e--� ANNUALI OPERATING BUDGET LAKE ELSINO FISCAL YEAR 201415 Adfon Sports Capital of the Wordd COMMUNITY SERVICES Division: SENIOR CENTER MISSION; The Senior Center Division provides a wide variety of recreational, self -enrichment and education programs for the over 50 generation. The Facility includes a state of the art computer lab, billiard room, television lounge, a reading room, dinning hall, patio areas, garden boxes and a service kitchen. The Division provides social, recreational, physical and educational opportunities at low or no cost. ACCOMPLISHMENTS FISCAL YEAR 2013-14: * Developed Senior Van Program to transport seniors to events and activities outside of the Center. The Program provides two activities per month, including trip and shuttle services. * Supported programs and services for seniors through fund-raising efforts. GOALS FISCAL YEAR 2014-15: * Collaborate with agencies to provide health, education and screening services for senior citi- zens. * increase participation in Health related programs and services (including the Smart Walkers, Health Screenings and education programs). * Develop programs that encourage active participation and challenges the creativity of the participants. * Offer two new classes and two new programs; increasing activity and providing improved health for older adults. PERFORMANCE MEASURES Offer health education & screenings per year Number of private rentals community meetings atSenior Center Average daily program attendance New programs and classes 130 FY 2012.13 FY 2012-13 FY 2013-14 FY 2014.15 Target Actuals Target _ Target 35 36 36 48 10 12 12 h 10 16 16 10 100 100 100 120 4 4 4 S i� CITY OF LAKE ELSINORE �'� ANNUAL OPERATING BUDGET FISCAL YEAR 2014-15 Mon Sports (opgat of the Wald NON -DEPARTMENTAL MISSION: The Non -Departmental Division is a cost center for general administrative expenditures such as retiree medical premiums, sales tax agreements property tax administration fee, and miscellaneous banking fees, Division: Non -Departmental Expenditure Summary Personnel Services Contract Services Materials and Supplies Other Transfers Division: Transfers Expenditure Summary Transfers Funding Source: General Fund FY11-12 FY12-13 FY13-14 FY 14-15 ACTUALS ACTUALS BUDGETED PROPOSED $ 449,159 $ 679,398 $ 654,450 $ 654,450 1,371,766 1,245,845 1,170,000 1,065,000 - 1,196 2,500 2,500 409,066 428,880 760,261 1,129,050 63,000 $ 2,292,991 $ 1355,319 $ 2,587,231 $ 2,851,000 Funding Source: General Fund FY11-12 "12-13 FY13-14 FY 14-15 A!` II Ai c• .--.TAl C rYrin l`M+M irlh r�r��r��tnr � $ 1,031,561 $ 677,417 $ 384,098 $ 384,098 $ 1,031,561 $ 677,417 $ 384,098 $ 384,098 131 CITY OF ET LAKE ELSINOPR �- o ANNUAL OPERATING YEAR 20114.15 Atlon sports CopItal of the Wodd LAKE ELSINORE PUBLIC FINANCING AUTHORITY MISSION: The Lake Elsinore Public Financing Authority (LEPFA) is a joint exercise of powers between the City of Lake Elsinore and the Lake Elsinore Redevelopment Agency, created by a joint powers agreement dated July 25, 1989. The LEPFA provides financing for public capital improvements for the City and the former Redevelopment Agency. The LEPFA has the power to issue special revenue bonds to pay the cost of any public capital improvement. 132 /�� tCITY OF LAKE ELSINORE —� ANNUAL OPERATING BUDGET FISCAL YEAR 2014-15 A(Von Spam (spiral of the Wand LAKE ELSINORE RECREATION AUTHORITY MISSION: The Lake Elsinore Recreation Authority (LERA) is a joint exercise of powers between the City of Lake Elsinore and the Lake Elsinore Redevelopment Agency, which was created by a joint powers agreement dated December 1, 1996. The LERA continues to function without the Agency. The purpose of the LERA is to provide, through the issuance of revenue bonds, a financing pool to fund capital improvement projects. These revenue bonds are to be repaid solely from the revenues of certain public obligations. 133 /�\ CITY OF ANNUAL 2014-151BUDGET ELSINORe—w—ummo*oZ FISCAL OPERATING ctlon Sports Capital of the Wold SUCCESSOR AGENCY TO THE LAKE ELSINORE REDEVELOPMENT AGENCY MISSION: In June 2011, the Governor of California signed ABx1 26, which dissolved redevelopment agencies effective February 1, 2012 and provided for the designation of successor agencies to oversee the completion of previously obligated redevelopment activities. As a result, all assets of the redevelopment agency were transferred to the Successor Agency of the Redevelopment Agency (SARDA) on February 1, 2012 and the City Council began serving as the successor agency. 134 CITY OF LAKE ELSINORE —��i ANNUAL OPERATING BUDGET FISCAL YEAR 20141 S Action Sports Capitol of the World FIVE-YEAR FINANCIAL FORECAST The five-year financial forecast was developed to assist in long range planning and policy development. The five-year financial forecast provides a tool to evaluate the ability of the City to fund proposed programs, operating and maintenance costs, capital expenditures, as well as operating costs related to future capital improvement projects. However, as the City continues to grow, it is important to ensure that it can meet increasing demands, and be in a position to respond to possible changes in economic conditions. The five-year financial forecast is a dynamic tool that requires periodic update and monitoring of its underlying assumptions to peep the City in a position of strong fiscal condition. The five-year financial forecast will be presented at a later time. TM 135 14/0^__�\ CITY OF PERATING BUDGET L kM ELSINO�--��"._`y/► ANNUAL IS CAL YEAR 2014-15 Amon Sports Capitalo#the World GLOSSARY OF TERMS ACCRUAL BASIS — The recording of the financial effects on a government of transactions and other events and circumstances that have cash consequences for the government in the periods in which those transactions, events, and circumstances occur, rather than only in the periods in which cash is received or paid by the government. ACTUAL - Represents the actual costs from the results of operations. ADOPTED - Represents the budget as approved by the City Council. AGENCY FUND - A fund normally used to account for assets held by a government as an agent for individuals, private organizations or other governments and/or other funds. APPROPRIATION - A legal authorization granted by the City Council to make expenditures and incur obligations for specific purposes. AUDIT - A systematic collection of the sufficient, competent evidential matter needed to attest to the fairness of management's assertions in the financial statements or to evaluate whether management has efficiently and effectively carried out its responsibilities. BALANCE SHEET - The financial statement disclosing the assets, liabilities, and equity of an entity at a specified date. BUDGET - A plan of financial operation embodying an estimate of proposed expenditures for a given period and the proposed means of financing them. Used without any modifier, the term usually indicates a financial plan for a single fiscal year. BUDGETARY CONTROL - The control or management of a government or enterprise in accordance with an approved budget for the purpose of keeping expenditures within the limitations of available appropriations and revenues. CAPITAL EXPENDITURES - Expenditures resulting in the acquisition of or addition to the government's general fixed assets having a unit cost of greater than $5,000 and a useful life exceeding five years. CAPITAL IMPROVEMENT PROGRAM (CIP) - A comprehensive plan which projects the capital needs of the community. Generally, it is a cyclical process that projects the needs for a set number of years. Capital improvements plans are essential to sound infrastructure and financial planning. The annual capital budget is derived from the long-term CIP. CAPITAL OUTLAY - Expenditures which qualify as capital costs according to accounting standards. This includes furniture, fixtures, machinery, equipment, and other relatively minor fixed assets. COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) - Funds allocated to local government from the federal government, usually through a local clearinghouse (Riverside County Economic Development Agency), based on a formula, but required to be applied for and required to be used within a broad functional area such as community development. 136 �� CITY OF LAKE ELSINORE �...'r'� ANNUAL OPERATING BUDGET L 1SCAL YEAR 2014-1€5 Action Sports Copnol of the World GLOSSARY OF TERMS (cont.) CONTINGENCY - A budgetary reserve set aside for emergency or unanticipated expenditures. DEBT SERVICE FUND - A fund established to account for the accumulation of resources for, and the payment of, general long-term debt principal and interest. Sometimes referred to as a Sinking Fund. DESIGNATED FUND BALANCE - Management's intended use of available expendable financial resources in governmental funds reflecting actual plans approved by the City Council. ENCUMBRANCE - Obligations in the form of purchase orders, contracts, or other commitments. They cease to be encumbrances when paid, cancelled, or when the actual liability is set up. ESTIMATED - Represents the original adopted budget plus any approved changes and anticipated year-end adjustments. EXPENDITURES - Decreases in net financial resources that include current operating expenses that require the current or future use of net current assets, debt services, and capital outlays. FEES - Charges for specific services. FISCAL YEAR - The period designated by the City for the beginning and ending of financial transactions. The fiscal year begins July 1 and ends June 30. FRANCHISE - A special privilege granted by a government, permitting the continued use of public property, such as refuse disposal and cable television, and usually involving the elements of monopoly and regulation. FULL-TIME EQUIVALENTS (FTE) - The amount of time a position has been budgeted for in terms of the amount of time a regular, full-time employee normally works in a year. Most full- time employees are paid for 2,080 hours in a year. FUND - A fiscal and accounting entity with a self -balancing set of accounts recording cash and other financial resources together with all related liabilities and residual equities or balances and changes therein which are segregated for the purpose of carrying on specific activities or attaining certain objectives in accordance with special regulations, restrictions, or limitations. FUND BALANCE - The balance of net financial resources that are spendable or available for appropriation. GANN APPROPRIATIONS LIMIT - This term refers to Article X1I113 of the California State Constitution that places limits on the amount of proceeds from taxes that state and local governmental agencies can receive and spend each year. GENERAL FUND - The fund used to account for all financial resources except those required to be accounted for in another fund (i.e., enterprise or grant funds]. Usually, the General Fund is the largest fund in a municipality. 137 ,AIO �\ CITY OF PERATING BUDGET LAKE ELSINOIRE ANNUAL FISCAL YEAR 2014-15 A(Von Sports faphlof the Wodd GLOSSARY OF TERMS (cont.) GENERALLY ACCEPTED ACCOUNTING PRINCIPALS (GAAP) - The uniform minimum standards of and guidelines to financial accounting and reporting. They govern the form and content of the basic financial statements of an entity. GAAP encompass the conventions, rules, and procedures necessary to define the accepted accounting practices at a particular time. They include both broad guidelines of general application and detailed practices and procedures. GAAP provides a standard by which to measure financial presentations. GOALS - The desired result of accomplishments within a given time frame. GRANTS - Contributions or gifts of cash or other assets from another government to he used or expended for a specified purpose, activity, or facility. INTERNAL SERVICE FUNDS - A fund used to account for financing of goods or services provided by one department to other departments on a cost -reimbursement basis. LONG-TERM DEBT - Debt with a maturity of more than one year after the date of issue. MODIFIED ACCRUAL BASIS - The accrual basis of accounting adapted to the governmental fund -type measurement focus. Under it, revenues and other financial resource increments are recognized when they become susceptible to accrual that is when they become both "measurable" and "available" to finance expenditures of the current period. Expenditures are recognized when the fund liability is incurred except for (1) inventories of materials and supplies that may be considered expenditures either when purchased or when used. All governmental funds, expendable trust funds and agency funds are accounted for using the modified accrual basis for accounting. OBJECTIVES - The necessary steps that need to be accomplished to achieve a desired goal. OPERATING BUDGET - Plans of current expenditures and the proposed means of financing them. The annual operating budget is the primary means by which most of the financing, acquisition, spending and service delivery activities of a government are controlled. OPERATIONS & MAINTENANCE - Supplies and other materials used in the normal operations of City departments, Includes items such as books, maintenance materials, and contractual services. REVENUES - The yield of taxes and other sources of income that a governmental unit collects and receives for public use. SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY (SARDA) - Successor agency established due to ABxI 26 which dissolved Redevelopment Agencies. Established to pay the debts and obligations and to perform the obligated activities of the former Temecula Redevelopment Agency (RDA). SPECIAL ASSESSMENT - A compulsory levy made against certain properties to defray all or part of the cost of a specific capital improvement or service deemed to benefit primarily those properties. 138 ,A'� ;\ CITY OF LAKE ELSINOU �1~�� ANNUAL OPERATING BUDGET FISCAL YEAR 2014-15 Action Sports Capltalofthe Wand GLOSSARY OF TERMS (cont.) TAXES - Compulsory charges levied by a government to finance services performed for the common benefit. This term does not include specific charges made against particular persons or property for current or permanent benefits, such as special assessments. Neither does the term include charges for services rendered only to those paying such charges. TRANSFERS IN/OUT - Authorized exchanges of cash or other resources between funds. UNDESIGNATED FUND BALANCE - Available expendable financial resources in a governmental fund that are not the object of tentative management plans (i.e. designations.) USER CHARGES/FEES - The payment of a fee for direct receipt of a public service by the party benefiting from the service (i.e., building permit fees, recreation classes). 139