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HomeMy WebLinkAboutCC & SA Regular Agenda Packets 03-24-2015NOTICE OF CANCELLATION CLOSED SESSION MEETING HAS BEEN CANCELLED. NOTICE IS HEREBY GIVEN that the regular City Council Closed Session meeting of Tuesday, March 24, 2015, has been cancelled. The City Council and Successor Agency will meet at the regularly scheduled meeting at 7:00 p.m. on March 24, 2015, at the Cultural Center located at 183 N. Main Street, Lake Elsinore, California. Date: March 24, 20] 5 OU Virgin'a, . Blo m, ' ity Glerl< U4K NOTICE OF POSTPONEMENT OF REGULAR CLOSED SESSION MEETING OF THE CITY COUNCIL OF THE CITY OF LAKE ELSINORE NOTICE IS HEREBY GIVEN that the Closed Session Regular Meeting of the City Council of the City of Lake Elsinore scheduled for 5:00 p.m. on Tuesday, March 24, 2015, is postponed to 6:00 p.m. on Tuesday, March 24, 2015, at the Lake Elsinore Cultural Center, 183 Main Street, Lake Elsinore, California. Date: March 19, 2015 STATE OF CALIFORNIA COUNTY OF RIVERSIDE CITY OF LAKE ELSINORE I, Virginia J. Bloom, declare as follows: SS AFFIDAVIT OF POSTING That I am the City Clerk of the City of Lake Elsinore and that I caused to be posted this Notice of Postponement in a conspicuous place at City Hall, 130 S. Main Street, Lake Elsinore, CA, within 72 hours of said postponement. I declare under penalty of perjury that the foregoing is true and correct. Dated: March 19, 2015 tVirgii J. 0o, City Clerk CI I LIKE OLS11'10R-1 -+ I)I. Ln Tuesday, March 24, 2015 City of Lake Elsinore Regular Agenda City Council STEVE MANOS, MAYOR BRIAN TISDALE, MAYOR PRO TEM DARYL HICKMAN, COUNCIL MEMBER ROBERT MAGEE, COUNCIL MEMBER NATASHA JOHNSON, COUNCIL MEMBER GRANT YATES, CITY MANAGER 7:00 PM CLOSED SESSION at 6:00 p.m. PUBLIC SESSION at 7:00 PM Cultural Center 183 N. Main St., Lake Elsinore LAKE-ELSINORE.ORG (951) 674-3124 PHONE CULTURAL CENTER 183 N. MAIN STREET LAKE ELSINORE, CA 92530 Cultural Center The City of Lake Elsinore appreciates your attendance. Citizens' interest provides the Council and Agency with valuable information regarding issues of the community. Meetings are held on the 2nd and 4th Tuesday of every month. In addition, meetings are televised live on Time Warner Cable Station Channel 29 and Verizon subscribers can view the meetings on Channel 31. If you are attending this City Council Meeting, please park in the parking lot across the street from the Cultural Center. This will assist us in limiting the impact of meetings on the Downtown Business District. Thank you for your cooperation. The agenda is posted 72 hours prior to each meeting outside of City Hall and is available at each meeting. The agenda and related reports are also available at City Hall on the Friday prior to the Council meeting and are available on the City's website at www.Lake-Elsinore.org. Any writings distributed within 72 hours of the meeting will be made available to the public at the time it is distributed to the City Council. In compliance with the Americans with Disabilities Act, any person with a disability who requires a modification or accommodation in order to participate in a meeting should contact the City Clerk's Department at (951) 674-3124 Ext. 269, at least 48 hours before the meeting to make reasonable arrangements to ensure accessibility. City of Lake Elsinore Page 1 Printed on 311912015 City Council Regular Agenda March 24, 2015 CALL TO ORDER - 6:00 P.M. ROLL CALL CITY COUNCIL CLOSED SESSION PUBLIC EMPLOYEE PERFORMANCE EVALUATION (GOV7 CODE SECTION 54957(b)): CITY ATTORNEY PUBLIC COMMENTS CALL TO ORDER - 7:00 P.M. PLEDGE OF ALLEGIANCE INVOCATION — MOMENT OF SILENT PRAYER ROLL CALL CLOSED SESSION REPORT PRESENTATIONS / CEREMONIALS ** Opening Day of the Lake ** Public Health Community forums PUBLIC COMMENTS — NON-AGENDIZED ITEMS — 1 MINUTE (Please read & complete a Request to Address the City Council form prior to the start of the City Council meeting and turn it into the City Clerk. The Mayor or City Clerk will call oil you to speak.) CONSENT CALENDAR (All matters on the Consent Calendar are approved in one motion, unless a Council Member or any member of the public requests separate action on a specific item.) 1) ID# 14-495 Approval of Minutes Recommendation: It is recommended that the City Council approve the Minutes as submitted. Attachments: CC Minute Report January 27, 2015 Special Budget Workshop CC Minutes 3-10-2015 CC Minutes City of Lake Elsinore Page 2 Printed on 311912015 City Council Regular Agenda March 24, 2015 2) ID# 14-496 Warrant List dated March 12, 2015 Recommendation: It is recommended that the City Council of the City of Lake Elsinore receive and file the Warrant List dated on March 12, 2015. Attachments: City Staff Report 3-24-15 Warrant Summary City 03 12 15 Warrant List City 03 12 15 3) ID# 14-497 City Investment Report for February 2015 Recommendation: Staff recommends that the City Council receive and file the City's Investment Report for February 2015. Attachments; City Investment -Staff Report 2015-02.pdf City Investment Report 2015-02.pdf 4) ID# 14-498 Resolution Regarding County Service Area 152 and Setting the Benefit Assessment Unit Rate for Fiscal Year 2015-2016 for the City of Lake Elsinore to Fund the City's National Pollutant Discharge Elimination System (NPDES) Permit Compliance Activities Recommendation: Adopt Resolution No. 2015-020 setting the benefit assessment unit rate for County Service Area 152. Attachments: Staff Report CSA 152 FY15-16 Levy Draftv3 Resolution CSA 152 FY15-16 Levy-Draftv2 5) ID# 14-499 Murrieta Creek Regional Trail and Logo Update Recommendation: Receive and file the Murrieta Creek Regional Trail and Logo Update. Attachments: Staff Report - MURRIETA CREEK REGIONAL TRAIL AND LOGO UPDATE MP Attachment A - MURRIETA CREEK TRAIL LOGO DESIGN REQUIREMENTS Attachment B - Lana Cook Award Letter with Logo ATTACHMENT C - Photos of Lana Cook Receiving Award Check 6) ID# 14-500 Tuscany Hills Park Emergency Field Lighting Repairs Recommendation; 1. Approve an exception to bid for emergency field lighting repairs at Tuscany Hills Park and award the Agreement for Contractor Services to West Coast Lighting & Energy in the amount of $75,544, plus contingency of $4,456, for a total construction budget of $80,000. 2. Appropriate a Public Works maintenance budget increase of $80,000 in the General Fund out of reserves. 3. City Council approve the Agreement for Contractor Services in substantially the form and authorize the City Manager to execute the Agreement for Contractor Services in such final form as approved by the City Attorney. Attachments: Staff Report - Tuscany Hills Park Emergency Repairs Tuscany Hills - Contractor Services Agreement 2015 City of Lake Elsinore Page 3 Printed on 311912015 City Council Regular Agenda March 24, 2015 7) ID# 14-501 Agreement for Architectural and Engineering Services for Phase II of Rosetta Canyon Park Improvements from STK Architecture, Inc. Recommendation: 1. Authorize the City Manager to negotiate and approve agreement by and between the STK Architecture, Inc. and the City of Lake Elsinore in an amount not to exceed $250,000 for architecture and engineering services related to schematic design phase, design development phase, and construction document phase for Rosetta Canyon Park phase II improvements and authorize the City Manager to execute the agreement, subject to approve as to form by the City Attorney; 2. Authorize the City Manager to approve change orders up to 10% of the agreement in the amount of $25,000. Attachments: CC Staff Report Award STK Architects STK PSA Rosetta Park Design Agreement 8) ID# 14-502 Agreement and Escrow Instructions for Purchase and Sale of Real Property: APN 370-120-045 Recommendation: It is recommended that the City Council approve the Agreement and Escrow Instructions for Purchase and Sale of Real Property in substantially the form attached, authorize the Mayor to execute the Agreement in such final form as approved by the City Attorney, and direct the City Manager to execute the Certificate of Acceptance. Attachments: Staff Report re Kane Purchase Sale Agr Kane Map Purchase & Sale Agmt Kane -Ryan 032415 PUBLIC HEARING(S) 9) ID# 14-494 Public Hearing on the AB1600 Annual Report for Fiscal Year 2013-14 Recommendation: 1. Conduct a public hearing and take testimony related to the AB1600 Annual Report for Fiscal Year 2013-14 prepared in accordance with California Government Code Section 66006. 2. Receive and file the AB1600 Annual Report for Fiscal Year 2013-14 and adopt the Findings set forth. Attachments: STAFF REPORT AB 1600 AS 1600 Annual Report APPEALS) - None BUSINESS ITEM(S) 10) ID# 14-503 Presentation of the Association of California Cities, Orange County (ACC -OC) by Lacy Kelly, CEO Recommendation: It is recommended that the City Council receive the presentation and consider formally joining this group. Attachments: ACC -OC Staff Report City of Lake Elsinore Page 4 Printed on 311912015 City Council Regular Agenda March 24, 2015 11) ID# 14-504 Update on Park Maintenance Program Recommendation: This staff report is an update of staffs efforts on the City's preventative maintenance program for the City's existing 18 parks. Staff has begun the assessment of the City's parks as part of the Parks Facilities Master Plan Update which is currently in progress. Staff has prepared a short presentation to update the City Council to receive and file. Attachments: Update on Parks Maintenance Program 032415 PUBLIC COMMENTS — NON-AGENDIZED ITEMS — 3 MINUTES (Please read & complete a Request to Address the City Council form prior to the start of the City Council Meeting and turn it in to the City Clerk. The Mayor or City Clerk will call on you to speak.) CITY MANAGER COMMENTS 12) ID# 14-505 City Departmental MonthlV Reports Attachments: Monthly CITY ATTORNEY COMMENTS CITY COUNCIL COMMENTS ADJOURNMENT The Lake Elsinore City Council will adjourn this meeting to the next regularly scheduled meeting of Tuesday, April 14, 2015. The regular Closed Session meeting will be held at 5:00 p.m. at Cultural Center and the regular Public meeting will be held at 7:00 p.m. at the Cultural Center located at 183 N. Main Street, Lake Elsinore, CA. AFFIDAVIT OF POSTING I, Virginia J. Bloom, City Clerk of the City of Lake Elsinore, do hereby affirm that a copy of the foregoing agenda was posted at City Hall 72 hours in advance of this meeting. Virginia J. Bloom, City Clerk City of Lake Elsinore Page 5 Printed on 311912015 Ct'tY OF LAKE 01SIAME DREAM REPORT TO CITY COUNCIL TO: Honorable Mayor and Members of the City Council FROM: Virginia J. Bloom, City Clerk DATE: March 24, 2015 SUBJECT: Approval of Minutes Recommendation It is recommended that the City Council approve the Minutes as submitted. Discussion The following minutes are submitted for approval: a. Special Budget Workshop City Council meeting of January 27, 2015 b. Regular City Council meeting of March 10, 2015 Prepared by: Diana Giron Deputy City Clerk Approved and Submitted by: Virginia J. Bloom City Clerk Approved by: Grant Yates City Manager Attachment: Draft Minutes of January 27, 2015 Draft Minutes of March 10, 2015 Ll�KCsLSI["I0IZG :-� nnrav, rpCrnr Lv Tuesday, January 27, 2015 CALL TO ORDER - 6:00 P.M. Y LAKE (951) 674-3124 PHONE -312 PHONE CULTURAL CENTER 163 N. MAIN STREET Meeting Minutes y LAKE ELSINORE, CA 92530 City Council STEVE MANOS, MAYOR BRIAN TISDALE, MAYOR PRO TEM DARYL HICKMAN, COUNCIL MEMBER ROBERT MAGEE, COUNCIL MEMBER NATASHA JOHNSON, COUNCIL MEMBER GRANT YATES, CITY MANAGER 6:00 PM Cultural Center Mayor Manos called the meeting to order at 6:04 p.m. ROLL CALL PRESENT: Council Member Johnson, Council Member Magee, Mayor Pro Tem Tisdale, and Mayor Manos ABSENT: Council Member Hickman Also present: City Manager Yates, City Attorney Leibold, Administrative Services Director Simpson, Community Development Director Taylor, Public Works Director Damasse, Community Servings nirectnr skinner, Planning Manager MacHott, Police Cpt. Hollingsworth, Fire Cheif Barr, and Deputy City Clerk Giron. PUBLIC COMMENTS — None STUDY SESSION ITEM(S) 1) ID# 14421 Fiscal Year 2014-15 Mid -Year Operating Budget Status Report - General Fund Attachments: 2014-15 Mid -Year Budget Report final Staff recommends that the City Council review and discuss the Fiscal Year 2014-15 Mid -Year Operating Budget, as reflected and adjusted in the Exhibits. EORG Cit of Lake Elsinore City or Lake Elsinore Page 1 City Council Meeting Minutes January 27, 2015 Administrative Services Director Simpson provided the status of the Mid -Year 2014-2015 operating budget to Council. He stated that the external factors continue to negatively impact the City. The revenues and expenditures are monitored and the budget continues implementing Council's public safety goals. Director Simpson reported that the City is still losing approximately $1 Million per year in property taxes due to the ERAF and continues to recover from property tax declines, which were part of the Property 8 roll backs implemented in 2009 and 2010 by the County Assessor. He explained that the expenditure funds are impacted by Calipers and also vulnerable to any contract decisions made by the Police Department and Fire Department, Director Simpson reviewed the unemployment rate in Lake Elsinore and reported that the rate is going down and recovering. The number of jobs has increased by 42% and sales tax revenues are at $7.8 Million. The Property Tax Nets Assessed Tax Values is at $4.5 billion which is still less than in 2009, but it is recovering. He reported the total revenues at mid -year is $35.5 Million and reviewed the revenue adjustments with a total net reduction to the revenue of $355,000. The appropriations in the City's budget is at approximately $36.8 Million; approximately 50% is for public safety and provided the breakdown of the remaining 50%. The appropriation adjustments with a total net reduction to the expenditures is $873,301. The FY2014-15 Mid -Year projected ending fund balance is $9.7 Million. When the budget was adopted it was approximately negative $2.1 Million; it is now at approximately $1.6 Million and staff will continue monitoring all the line items. Director Simpson reported that the operating transfers from the general funds to other funds going out are going down by $20,000. Staff completed a full electric bill audit and will save approximately $44,000 a year and receive approximately $20,000 in refunds. Director Simpson stated that the FY2014-15 provides a foundation for the FY2015-16 budget and includes a five year financial projection. Director Simpson provided an update of the CRS Accounts and reported that the City has approximately $1,327,000 in deposit with the net outstanding balance at approximately $136,000. Director Simpson reported the CIP (Capital Improvement Program) was adopted at $25.4 Million, however based on the current street and park project activities the CIE is at $50.2 Million and approximately $43 Million of that total is funded. City of Lake Elsinore Page 2 City Council Meeting Minutes January 27, 2015 Public Works Director Damasse provided status of the CIP projects. Director Damasse provided a report for the following projects: Rosetta Canyon Park Improvements has an allocation of $6.8 Million for a planning consultant and an architect firm that will provide space planning with staff providing project options to Council at a future date; Serenity Parks improvements are currently in the first phase for the design build of the skate park and the second phase consist of restrooms, parking spaces and lights; Whiskers Beach Improvements are currently in design and in the process of the environmental clearance; 1-15/Rafroad Canyon Deceleration Lane Project is in the process of obtaining an encroachment permit from Caltrans and will go out to bid in April 2015; Facility Master Plan includes a citywide evaluation of all City buildings and facilities, an assessment of the City parks has been completed, and energy audits will be conducted at each of the facilities which will result in a short-term to long-term CIP (Capital Improvement Project) for each of the facilities; Storm Drain Master Plan is currently in the process of a field study of the facilities for data and hydraulic analysis; the City acquired the Ennis property on Lakeshore Drive for paving of a parking lot with a parking structure; City Monuments project has been awarded and the two ground monuments will be completed by the end of this fiscal year; City-wide Sidewalk Survey will be conducted in February 2015 to look at the state and condition of existing sidewalks, as well as repair methods and costs which will result in a CIP development program for the sidewalk program; staff is currently assessing the replacement of the sailboat logos on street signs and reviewing the operations budget to see how many street signs can be replaced. Director Damasse stated that 30 streets have been completed in Phase 1 of the Pavement Management Plan; Phase 2 will focus on major street rehabilitation, address drainage improvements, and includes 10 lane -miles of reconstructive streets. A total of 38 streets will be primarily funded by the TRIP bond. Director Damasse reviewed the Pavement Management Plan and stated that the City has spent approximately $4.3 Million for Phase 1 and Phase 2. City Treasurer Baldwin stated the City's transition in staff talent and tools has provided a laser sharp budget and laser sharp method to monitor the budget into the future. John Franco, Lake Elsinore resident, spoke regarding public safety concerns and conditions of dirt roads located on Driscol at Hill Avenue in Country Club Heights. He stated that for the past five years the budget has included road pavement, but the roads still remain unpaved and property values have declined due to unpaved roads. Council Member Magee stated that there are funds in the budget for unpaved streets, but he did not recall Driscol on the street pavement list that has already been completed. Council Member Magee stated that at this point Driscol needs to be put on the CIP list to move forward. Staff will need to assess what is appropriate and put together a priortiy list and start paving the streets again. City o/ Lake Elsinore Page 3 City Council Meeting Minutes January 27, 2015 Council Member Johnson asked if Driscol was a private or City road. She requested that staff look at the PMP Index to see why Driscol was not previously included in the street pavement schedule. Council Member Johnson stated that she has received calls regarding the deplorable conditions of Gunnerson Street. Director Damasse responded that Gunnerson Street is currently scheduled to be paved, but it is still going through environmental clearances. Council Member Johnson asked if the need for a CIP phase project for the replacement of the sailboat logo street signs was an indication that the inventory of signs throughout the City is large. Director Damasse explained that the best approach for the replacement of the sailboat street signs is to phase the project, so that the project is performed correctly. Council Member Johnson stated that the City is moving forward with monument signs and City branding efforts, but falling behind in the scale of the City's image. She requested an inventory list of the street signs with an update to the Council as to when the signs can be phased in. City Manager Yates stated the cost for replacing the signs is $70,000 to $80,000. Staff has a listing of all the signs that have sailboats on them and it was a significant amount that puts it over the threshold to create a capital project, but there may be opportunities to replace signs at intersections that have higher visibility and staff will provide that list. City Manager Yates stated staff will keep this project visible and understands the concept of being consistent in branding efforts. He also stated that because of the cost, staff wants to ensure that this project is done systematically to stay within the total of the City's budget. Council Member Magee clarified that Gunnerson Street is funded in the budget. Mayor Manos stated that this meeting was a budget workshop to be informative in nature and announed there will also be a strategic planning session to set priorities. Mayor Manos stated the report will be received and filed. ADJOURNMENT Mayor Manos adjourned the meeting at 6:45 p.m. to the regular City Council meeting to be held on Tuesday, January 27, 2015, at 7:00 p.m. Steve Manos, Mayor Diana Giron, Deputy City Clerk City of Lake Elslnoro Page 4 Cit of Lake Elsinore LAKE-ELsiNOREORG Y (951) 674-3124 PHONE L,0 KE LSI NO RF CULTURAL CENTER ��. n�u:r,,,-, sRrnrwe 183 N. MAIN STREET Meeting Minutes LAKE E 92530 E, CA 92530 City Council STEVE MANOS, MAYOR BRIAN TISDALE, MAYOR PRO TEM DARYL HICKMAN, COUNCIL MEMBER ROBERT MAGEE, COUNCIL MEMBER NATASHA JOHNSON, COUNCIL MEMBER GRANT YATES, C17YMANAGER Tuesday, March 10, 2015 7:00 PM Cultural Center CALL TO ORDER 6:30 P.M. Mayor Manos called the meeting to order at 6:30 p.m. ROLL CALL PRESENT: Council Member Hickman, Council Member Johnson, Council Member Magee, Mayor Pro Tem Tisdale, and Mayor Manos Also present: City Manager Yates, City Attorney Leibold, and City Clerk Bloom CITY COUNCIL CLOSED SESSION CONFERENCE WITH REAL PROPERTY NEGOTIATORS (Gov't Code § 54956.8) Property: APN #370-120-045 Agency negotiator: City Manager Yates Negotiating parties: City of Lake Elsinore and Richard Kane & Darlene Ryan Under negotiation: Price and terms of payment City Attorney Leibold announced that the City Council would be meeting in Closed Session to conference with real property negotiators. The City Council recessed to Closed Session at 6:31 p.m. PUBLIC COMMENTS - None CALL TO ORDER - 7:00 P.M. Mayor Manos reconved the meeting at 7:00 p.m. City Wake Elsinore Page 7 City Council Meeting Minutes March 10, 2015 PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Mayor Manes, ROLL CALL PRESENT: Council Member Hickman, Council Member Johnson, Council Member Magee, Mayor Pro Tem Tisdale, and Mayor Manes Also present: City Manager Yates, City Attorney Leibold, City Clerk Bloom, Administrative Services Director Simpson, Community Development Director Taylor, Public Works Director Damasse, Community Services Director Skinner, Police Chief Hollingsworth, Fire Cheif Barr, Deputy City Clerk Giron CLOSED SESSION REPORT City Attorney Leibold announced that the City Council met in Closed Session regarding Conference with Real Property Negotiators pursuant Government Code 54956.8, APN #370-120-045, and that there was no reportable action taken. PUBLIC COMMENTS — NON-AGENDIZED ITEMS — 1 MINUTE Ruth Atkins, stated that there was an issue with transients living in a stairwell located behind the Cultural Center. She stated that the Public Works staff responded to the incident by mounting a light, and fabricating and installing a door in the stairwell. Ms. Atkins commended and thanked the Public Works staff for the work they performed to ensure the safety of the historical museum. Daryl Smith, Representative for the NWACP Lake Elsinore, thanked City Council for their outstanding support with the celebration of Black History month on February 22nd. Mr. Smith stated that they were represented by Mayor Pro Tem Tisdale and thanked him for his correspondence. Mr. Smith presented Mayor Pro Tem Tisdale with a certificate of appreciation. PRESENTATIONS / CEREMONIALS ** Amphibious Bridge Presentation by the U.S. Marine Corp. Community Services Director Skinner introduced Captain Hicks of the 7th EBS Bridge Company and stated that staff has been working with the group. City of Lake Elsinore Page 2 City Council Meeting Minutes March 10, 2015 Captain Hicks provided an overview of the Lake Elsinore Bridging Operation to Council. He explained that the Bridge Company will conduct a Marine Corps Combat Readiness Evaluation in the City of Lake Elsinore, Captain Hicks stated the exercise will take place March 23 - 27. He explained the logistics of the operation and equipment that they will use during the operation. Captain Hicks also provided an overview the operation timeline and stated that they have been in contact with public safety agencies to ensure public safety. Council Member Magee asked if the levy access will be closed off to pedestrians during the week of March 23rd? Captain Hicks responded in the affirmative. Council Member Magee asked if there will an alternative route designated for jogger and dog walkers. Community Services Director Skinner responded that there will be another entrance to the south side of the levy for pedestrian access, as well as signage to keep the public informed. CONSENT CALENDAR 1) IN 14476 Approval of Minutes Attachments: CC MinuteReport CC 2-24-2015 Minutes It is recommended that the Council approve Minutes as submitted, 2) ID# 14.477 Warrant List dated February 26, 2015 Attachments: City Staff Report 3-10-15 Warrant Summary City 02 26 15 Warrant List City 02 26 15 It is recommended that the City Council of the City of Lake Elsinore receive and file the Warrant List dated on February 26, 2015. 4) ID# 14-479 Notice of Completion of Traffic Signal Improvements at Canyon Hills Road I Sage Lane Project No. 4368 Attachments: Notice of Completion Traffic Signal at Canyon Hills Rd - Sage Lane Signed Cony NOC Traffic Signal 1.) Accept the improvements into the City Maintained System; 2.) Authorize staff to file the Notice of Completion with the County Recorder; and 3.) Authorize staff to release contract retention monies 35 days after filing the Notice of Completion. 5) ID# 14-480 Award Agreement for Public Works Construction for Electric Vehicle Charging Stations, Project No. Z20001 Attachments: Notice to Award Electric Vehicle Charging Stations MB DB VD Clean Fuel Connection Construction Services Agmt CFC Proposal 1.) Award the Agreement for Public Works Construction for the Electric Vehicle Charging Stations Project to Clean Fuel Connection, Inc., in the amount of City of Lake Elsinore Page 3 City Council Meeting Minutes March 10, 2015 $123,901; Approve a total construction budget of $142,486, which includes an approximate 15% construction contingency of $18,585; Authorize the City Manager to execute contract amendments not to exceed the construction contingency of $18,585; 2.) City Council approve the Agreement for Public Works Construction in substantially the form and authorize the City Manager to execute the Agreement in such final form as approved by the City Attorney; and 3.) Authorize the Public Works Director to record the Notice of Completion once he determines the work is complete, accepts the improvements into the City's maintained system, and releases the retention to Clean Fuel Connection, Inc., if no claims are filed against the project. 7) ID# 14-482 Award the Agreement for Public Works Construction for the ADA Sidewalk Senior Center, Project No. 4424 Attachments: Notice to Award.FY2014-2015 ADA Sidewalk Senior Center Sidewalk Project VD Comments 022615 Attachment - Construction Services Aomt ADA Senior Center Sidewalk Exhibit_A - Bidder's Proposal Attachment - Sr Center ADA Imp - Vicinity Map 1.) Award the Construction Contract for the ADA Sidewalk Senior Center Sidewalk Project to Southwest Construction Co. Inc., in the amount of $111,420; Allocate a total construction budget of $139,275 (includes an approximate 25% construction contingency of $27,855); 2.) Authorize the City Manager to execute the contract with Southwest Construction Co., Inc., in the amount of $111,420,and authorize the City Manager to execute contract amendments not to exceed $139,275; 3.) City Council approve the Agreement for Public Works Construction in substantially the form and authorize the City Manager to execute the Agreement in such final form as approved by the City Attorney; and 4.) Authorize the Public Works Director to record the Notice of Completion once he determines the work is complete, accepts the improvements into the City's maintained system, and releases the retention to Southwest Construction Co. Inc., if no claims are filed against the project. Mayor Manes pulled Agenda Item No. 6 and Council Member Johnson pulled Agenda Item No. 3 from the Consent Calendar. Motion by Mayor Pro Tem Tisdale, second by Council Member Johnson, to approve the Consent Calendar less Agenda Item Nos. 3 and 6, passed by unanimous vote as follows: AYES Mayor Pro Tem Tisdale, Council Member Johnson, Council Member Hickman, Council Member Magee, and Mayor Manes NOES None ABSENT: None ABSTAIN: None City Of Lake Elsinore Page 4 City Council Meeting Minutes March 10, 2015 PULLED CONSENT CALENDAR ITEM(S) 3) ID# 14-478 Notice of Completion - McVicker Dog, Park Fencing Project No. Z40000 Attachments: McVicker Dog Park Staff Report Notice of Completion two 1.) Accept the improvements into the City maintained system; 2.) Direct staff to file the Notice of Completion with the County Recorder's Office; and 3.) Direct staff to release any remaining retention funds 35 days after filing of the Notice of Completion. Council Member Johnson stated that there was a need for a dog park at McVicker park and staff was able to create a dog park where one was not intended. Council Member Johnson thanked Community Services Director Skinner, Project Analyst McCarthy and Public Works Director Damasse for their work. Motion by Council Member Johnson, second by Council Member Hickman, to accept the improvements into the City maintained system; direct staff to file the Notice of Completion with the County Recorder's Office; and direct staff to release any remaining retention funds 35 days after filing of the Notice of Completion, passed by unanimous vote as follows: AYES Council Member Johnson, Council Member Hickman, Council Member Magee, Mayor Pro Tem Tisdale, and Mayor Manes NOES None ABSENT: None ABSTAIN: None 6) ID# 14481 Approval of a Cooperative Agreement with the County of Riverside for the Grand Avenue Resurfacing Improvements, CIP Project, No. Z10018 Attachments: Grand Avenue Resurfacinq Improvements Staff Report Grand Avenue Resurfacing Improvements Cooperative Agreement Grand Avenue Resurfacing Location Map Grand Avenue Resurfacing Impv. City Budget Grand Avenue Resurfacing LE Alternative Bid 1.) Approve the Cooperative Agreement with the County of Riverside (County) as to form; and 2.) Authorize TRIPP fund expenditures in an amount not to exceed $130,000 for the City portion of the Grand Avenue Resurfacing Improvements, per the terms of the Cooperative Agreement. City of Lake Elsinore Page 5 City Council Meeting Minutes March 10, 2015 Public Works Director Damasse stated that this is a Joint Cooperative Project with the County of Riverside, City of Wldomar, and City of Lake Elsinore for the repaving project of Grand Avenue and several sections throughout the City's jurisdiction. Director Damasse introduced Michael Mueting, Transportation Project Manager from Riverside County. Michael Mueting, Transportation Project Manager from Riverside County, provided an overview of the resurfacing improvements project on Grand Avenue. He explained the project is 4.8 miles in length and that the road will be widened so that vehicles have the ability to move out of the way when making a right turn. There are six (6) existing concrete dip sections that will be repaired and bad segments will be replaced; special pavement will be used as you approach the dips; and one new dip section will be added. Project Manager Mueting stated that larger street name signs will be be installed at each intersection and access ramps located at corners are going to be improved to comply with ADA standards. The total project construction cost is $4.5 Million. The construction starts May and will take approximately 12 weeks.' Project Manager Mueting informed Council that the City received a reduced cost for the asphalt. Council Member Hickman asked for confirmation of the City's percentage for the project of $130,000. Public Works Director Damasse responded in the affirmative. Council Member Magee stated this project will have a seamless transition. He stated that Grand Avenue has already had 12 Edison lights installed and a traffic signal installed at the intersection of Brightman Avenue. Those improvement were for public safety and curb appeal. Council Member Magee thanked Director Damasse and Transportation Project Manager Mueting for their work. Motion by Council Member Magee, seconded by Council Member Johnson, to approve the Cooperative Agreement with the County of Riverside (County) as to form; and authorize TRIPP fund expenditures in an amount not to exceed $130,000 for the City portion of the Grand Avenue Resurfacing improvements, per the terms of the Cooperative Agreement, passed by unanimous vote as follows: AYES Council Member Magee, Council Member Johnson, Council Member Hickman, Mayor Pro Tem Tisdale, and Mayor Manos NOES None ABSENT: None ABSTAIN: None Cityor Lake Elsinore Page 6 City Council Meeting Minutes March 10, 2015 PUBLIC HEARING(S) 8) ID# 14483 Resolution of Necessity and Authorization to Commence Eminent Domain Proceedings to Acquire Real Property Necessary for the Expansion of Serenity Park Attachments: CC Staff Report re Resolution of Necessity 031015-1 Mao Reso of Necessity 031015 Legal Description 1.) Conduct a public hearing on the proposed Resolution of Necessity; and 2.) Adopt Resolution No. 2015019 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKE ELSINORE, CALIFORNIA, FINDING AND DETERMINING THE PUBLIC INTEREST AND NECESSITY FOR ACQUIRING AND AUTHORIZING THE CONDEMNATION OF CERTAIN REAL PROPERTY WITHIN THE CITY OF LAKE ELSINORE. Mayor Manes opened the Public Hearing a1 7:33 p.m. City Attorney Leibold provided an overview of staffs report and recommendation to Council. Attorney Leibold explained proposed Resolution No. 2015-019 of necessity and stated that the City has engaged in negotiations to acquire a 2.6 acre parcel adjacent to Serenity park for one year. A purchase and sales agreement has not yet been reached. Serenity park is missing on site parking and restroom facilities and the acquisition of the proposed parcel would enable the City to provide those improvements. The acquisition would also expand the recreational opportunities to meet the existing and future population needs of the City. Attorney Leibold stated that the City would continue to negotiate with the property owner; and explained the next step in the acquisition process would be to request the City's adoption of a resolution of necessity and the findings relating to the public interest and necessity in acquiring the property. Attorney Leibold reviewed the findings set forth in staffs report and proposed Resolution No. 2015-019. Mayor Manes called for public comments. There being no public comments Mayor Manes closed the Public Hearing at 7:35 p.m. Motion by Mayor Pro Tem Tisdale, second by Council Member Magee, to adopt Resolution No. 2015-019 A RESOLUTION OF THE CITY COUNCIL OFF THE CITY OF LAKE ELSINORE, CALIFORNIA, FINDING AND DETERMINING THE PUBLIC INTEREST AND NECESSITY FOR ACQUIRING AND AUTHORIZING THE CONDEMNATION OF CERTAIN REAL PROPERTY WITHIN THE CITY OF LAKE ELSINORE, passed by unanimous vote as follows: AYES Mayor Pro Tem Tisdale, Council Member Magee, Council Member Hickman, Council Member Johnson, and Mayor Manes NOES None ABSENT: None ABSTAIN: None City or Lake Elsinore Page 7 City Council Meeting Minutes March 10, 2015 APPEAL(S) - None BUSINESS ITEMS) 9) ID# 14.484 La Laguna Resort and Boat Launch License Agreement Attachments;. Staff Reoed - LA LAGUNA RESORT_AND_BOAT LAUNCH AGREEMENT MARCH 10 2015 City Council to authorize staff to begin cancellation procedures of the License Agreement with Pyramid Enterprise (Licensee) for Operation of the Campground, Day Use and Boat Launch Concession at the Lake Elsinore Recreation Areas described in the 2013 Agreement of Operations with Pyramid Enterprises, Section 17. Community Services Director Skinner provided an overview of the staff report and recommendation to Council. Director Skinner introduced Joe Moore of Moore Campground Consulting. Mr. Moore provided an overview of the Feasibility Study and Recommendations Report of La Laguna Resort. He explained the analysis process included historical research, interview process, observations, industry standards, SWOT (Strength, Weakness, Opportunities and Threats) analysis, industry research comparisons, and site visits of campgrounds. He pointed out the resort's strengths are the lake, boat launch, 85 acre park, mature trees, and a lot of fishing. He also stated that some of the weaknesses at the resort included no swimming in the lake, utility infrastructure and structure issues, sewer services, 50 amp service, and inadequate pathways, additional parking, landscaping and aesthetics. Mr. Moore reviewed marketing opportunities identified at the campground resort that can generate revenue. There are potential threats that include flooding and drought; water quality and safety, preconceived perception of the lake and park; funding sources, and competition infringement. Mr. Moore reviewed financial goals for the park to be self sustained and Operational Goals of the park. Mr. Moore provided an overview of recommendations included master planning, phasing sections of the park, staffing, and accomodations to create an ultimate lake destination. Community Services Director Skinner stated the City appreciates Pyramid Enterprise for their operation of the facilities for the past 10 years. He explained the next steps to move forward are the cancellation policy, temporary operation and staffing of the campground facility, and a marketing plan. Director Skinner stated that for the long-term goals the City needs to look at a master plan of campground professionals. Community input meetings will be held at the Cultural Center and at the campground site. Community Services Director Skinner stated that he has been working on a pro forma with the Finance Department to present it to the Economic Development Sub -Committee. The goal for the campground facility is to make it cost neutral and an enterprise zone. Kim Cousins, Chamber of Commerce Representative, stated the Chamber of Commerce is in support of making the campground site the ultimate destination and looks forward to participating in the development of future plans for that site. City of Lake Elsinore Page 8 City Council Meeting Minutes March 10, 2015 Mayor Pro Tem Tisdale asked how long the timeline for this process is. Director Skinner responded 18 to 24 months to plan and implement that plan. City Manager Yates stated that staff will look at funding alternatives and various service levels. He also stated that this will be an ongoing process and Council will have opportunities to assist in developing the costs, funding and finance options. Council Member Magee thanked Director Skinner and Mr. Moore for the campground presentation. He stated that Pyramid Enterprise has been a good partner to the City during a difficult situation and throughout the entire recession. Council Member Magee stated that Pyramid Enterprise's current employees should have prioritization on the interview list for future employment at the campground facility. Council Member Magee also stated that William's Bait and Tackle and All Day Jet Ski provided services for tourists and private sector partners are needed in order to move forward with this project. Council Member Magee also stated that the City needs to maximize businesses that have remained loyal and that he is in support of this project. Mayor Manos thanked Community Services Director Skinner and Council Member Johnson. Mayor Manos acknowledged that there is on going work and discussions relating to this project. Mayor Manos asked if the recommendation was approved, would the annual cost with expected revenues be covered. Director Skinner explained that staff has been working on a budget to present to the Economic Development Sub -Committee. There maybe a shortfall during the operational transition, but staff expects to generate revenue during the summer season. Council Member Magee stated that the Santee Lake's model is a great model. He stated that Director Skinner has already worked on this type of operation and Council is confident he can perform this operation. Council Member Magee stated that the Division of Boating and Water Ways provided the City with a grant to pay for part of the La Laguna Resort boat launch ramp On that commission, is Matt Webb who spoke at the boat launch dedication and asked for assistance to acquire more funds for the lake. Council Member Magee stated that the City needs to reach out to Matt Webb to acquire funds from the Division of Boating and Waterways. Motion by Council Member Magee, second by Council Member Johnson, to authorize staff to begin cancellation procedures of the License Agreement with Pyramid Enterprise (Licensee) for Operation of the Campground, Day Use and Boat Launch Concession at the Lake Elsinore Recreation Areas described in the 2013 Agreement of Operations with Pyramid Enterprises, Section 17. City of Lake Elsinore pone 9 City Council Meeting Minutes March 10, 2015 Mayor Manes asked Administrative Services Director Simpson if he would like to speak regarding bonding. Director Simpson responded that staff will return to Council in April with a plan that considers the City's overall budget position in the general fund. Director Simpson stated Staff will present a preliminary plan that aids in laying out next year's budget which will also consider the La Laguna resort. Council Member Johnson pointed out that there are solar and storage services that will provide immediate revenue to the campground. The motion passed by unanimous vote as follows: AYES Council Member Mage, Council Member Johnson, Council Member Hickman, Mayor Pro Tem Tisdale, and Mayor Manes NOES None ABSENT: None ABSTAIN: None PUBLIC COMMENTS — NON-AGENDIZED ITEMS — 3 MINUTES Jerry Harmatz spoke regarding volunteers and support for the charity to support the HOPE center. He presented "support and charity begins at home" idea to Council and asked Mayor Manes to appoint a Council Member to form and head a subcommittee that helps this City move forward. Garrett Brown invited the public to visit All Day Jet Ski at 500 W. Elms Grove Beach, Lake Elsinore. The website is www.alldayjetski.com. Kellee Stevenson, Lake Elsinore resident, stated she is involved with a car club that enjoys their visits to the La Laguna Resort as well as the staff. Ms. Stevenson stated that she is concerned that the resort will be closed and the car club will have to look for another resort. Mayor Manes asked Ms. Stevenson to contact Community Services Director Skinner and clarified that the City is not closing the park but simply taking over the management of the resort. Autumn Crawford, President of the Lake Elsinore PTSA Council, announced their campaign to raise funds so that all school sites are equipped with an Automated External Defibrillator (AED). Ms. Crawford spoke about the importance for all schools to be equipped with an AED. The cost is $45,000, but they are expecting that cost to decrease. She announced an e -waste fund raiser on April 11th at Lake Elsinore Unified School District (LEUSD) and invited Council to attend and support the program; and PTSA Council established a "Go Fund me" at www.gofundme.com for donations. She asked for Council's support to promote awareness of the campaign. The PTSA Council, in collaboration with the LEUSD, is raising funds for the AEDs and the LEUSD will continue the maintenance and care of the AEDs. City of Lake Elsinore Page 10 City Council Meeting Minutes March 10, 2015 Council Member Johnson asked how far in the PTSA Council was on the fund raising goal. Ms. Crawford responded that the PTSA has raised $4000. Council Member Johnson asked where each student could make a donation of $2. Ms. Crawford explained that the PTSA Council created a flyer asking for a $2 donation and will be distributing to all students. The donation will be made directly to the student's school and the PTA will direct the funds to the PTSA. Ms. Crawford announced the PTSA Council meeting on March 24th at 7:00 p.m. in the Board Room at Lake Elsinore Unified School District. The $2 donation flyers will be distributed in two (2) weeks and an a -waste event flyer will also be distributed. Mayor Manos advised Ms. Crawford to contact Management Analyst Dailey to assist her in reaching out to members of the community. Council Member Johnson invited Ms. Crawford to return to a Council meeting to provide goal updates, CITY MANAGER COMMENTS City Manager Yates recognized the IT Department for their work and new equipment. CITY ATTORNEY COMMENTS - None CITY COUNCIL COMMENTS Council Member Hickman announced the Easter Egg Hunt event at the Elk's Club on March 14th from 10:00 a.m. to 12:00 p.m.; and the Elsinore High School Basketball Team won the City champion trophy. He wished everyone a happy St. Patrick's Day. Council Member Johnson congratulated the Temescal Canyon Varsity Girls Soccer team CIF Winners and announced the team was playing in the State Championship game. She thanked Mr. Moore for his presentation and stated that she was looking forward to the work that will be continued. Council Member Johnson thanked Pyramid Enterprise for their partnership, Council Member Magee wished former Council Member Fred Dominguez a Happy Birthday. He stated that Mr. Dominguez served on the School Board and City Council and is a pioneer who saw the future in this City. Mayor Pro Tem Tisdale stated that he attended a historical event, the swearing in ceremony of Supervisor Chuck Washington, the first African American Supervisor in the County of Riverside. He stated that Supervisor Washington understands his District and will be a great Supervisor. Mayor Pro Tem Tisdale thanked the Marines for their attendance and staff for their work. City of Lake Elsinore page 11 City Council Meeting Minutes March 10, 2015 Mayor Manos announced the Children's Fair and Egg Hunt on Saturday, April 4th at 10:00 a.m. at McVicker Canyon Park; Opening Day at the Lake - Free Lake Use on Saturday April 4th; and Storm baseball on April 9th. Mayor Manos requested an update of the City parks at the next City Council Meeting. ADJOURNMENT Mayor Manos adjourned the meeting at 8:40 p.m. to the next regularly scheduled meeting to be held on Tuesday, March 24, 2015, at 7:00 p.m. Steve Manos, Mayor Virginia J. Bloom, City Clerk City or Lake Elsinore Page 12 City of Lake Elsinore 130 South Main Street Lake Elsinore, CA 92530 ' www.lake-elsinore.org Text File File Number: ID# 14-496 Agenda Date: 3/24/2015 Version: 1 Status: Approval Final In Control: City Council File Type: Report Agenda Number: 2) City of Lake Elsinore Page 1 Printed on 311912015 IlY01 . LAKE LSIIA0RJE REPORT TO CITY COUNCIL TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: GRANT YATES CITY MANAGER DATE: MARCH 24, 2015 SUBJECT: WARRANT LIST DATED MARCH 12, 2015 Recommendation It is recommended that the City Council of the City of Lake Elsinore receive and file the Warrant List dated on March 12, 2015. Discussion The warrant list is a listing of all general checks issued since the prior warrant list. Prepared By: Frances Ramirez Account Specialist II Reviewed By: Jason Simpson Administrative Services Director Approved By: Grant Yates City Manager Attachments: Warrant List 3-12-15 MARCH 12, 20B CITY OF ,LAKJC ]ELS111NORE PUNL)# FUND D SCRIP"]']ON 100 GENERALFUND 110 STATE GAS TAX FUND 130 LIGHTING/LANDSCAPE MAINTENANCE Fl 135 L.L.M D. N0. 1 FUND 160 PEG GRANT RESTRICTED FUND 345 C.F.D 2003-2 IA -D (2014A) DEBT SERVICE 500 CAPITAL IMPROVEMENT PLAN 608 TRUST DEPOSITS 617 SA RDA HOUSING FUND 620 COST RECOVERY TRUST DEPOSIT FUND WARRANT R 101 AL GRAND TOTAL $ 1,862,158.06 3/16/2015 Warrant 03 12 15 City i of 1 IMAM RCI 12, 2015 CITY 01F LAIKE C1LSINORIE (:1-3ECK# VENDOR NAMF 121374 121375 121376 121377-121378 121_381 121382 121383 121384 INC. VOID-HARRAH'S RESORT SOUTHERN ACTION GAS & WELDING SUPPLY ALLEGRA MARKETING PRINT MAIL ALLIED TRAFFIC EQUIPMENT RENTAL AMERICAN EXPRESS -CORP. PURCHASING ANALYSIS TRAINING INSTITUTE CAPIO CDW GOVERNMENT, INC. CHANDLER AGGREGATE: INC. W/',R RAiN r 1.aS 1' AMOUN F (400.00) 158.12 2,478.57 222.48 125.00 547.03 472.81 121385 DISH NETWORK 1010.2/ 121386 DOWNS COMMERCIAL FUELING, INC. 1,453.07 121387-121389 E V M. W. D. 5,024.91 121390 E S BABCOCK & SONS, INC. 900.00 121391 EAGLE ROAD SERVICE & TIRE 916.49 121392-121395 EXCEL LANDSCAPE, INC. 6,994.86 121396 FILARSKY & WATT, LLP _ _ _ 6,415.32 121397 GREAT AMERICA FINANCIAL SERVICES 500.61 121398 GUS PAPAGOLOS CONSULTING_ 3,300.00 12 1399 INLAND EMPIRE LOCK & KEY 284.32 121400 INLAND URGENT CARE, MEDICAL CORP 80.00 121401 JIVE COMMUNICATIONS INC. 1,997.04 121402 LEIBOLD, MCCLENDON & MANN _ _ _ 206.46 121403 LIVING LEGACY PRODUCTIONS_ _ 34.00 121404 MIRACLE RECREATION EQUIPMENT CO. 150.94 121405 MISSION SAN JUAN CAPISTRANO 48.00 121406 t4toPcSTUSA, INC. - 2,000.00 121407 NTH GENERATION COMPUTING, INC. 17,224.64 121408 OFFICE MAX INCORPORATED 561.81 121409 ORKIN, INC 121410 GENARO & MABLE PRATS 121411 RCGIA 121412 RIVERSIDE COUNTY REGISTRAR 1413 SCOTT MORRISON & ASSOCIA SECRETARY OF STATE 21417 SOUTHERN CALIFORNIA EDISON CO 183.38 112.80 260.00 249.59 845.00 40.00 760.25 121418 STAPLES ADVANTAGE 277.74 121419 STAUFFER'S LAWN EQUIPMENT 501.36 121420 SUNICITYGRANITE, INC. 2,326.92 121421 SUSTAINABLE CIVIL ENG SOLUTIONS, INC. 6,680.00 121422 TYLER TECHNOLOGIES, INC. 1,500.00 D PARCEL SERVICE 22 121424 UNITED STATES POSTAL SERVICE _ _ 2,250.00 121425 VCS ENVIRONMENTAL 8,541.98 121426 _ VERIZON WIRELESS *2) _ 60.58 121427 VILLA ROOT BARRIER _ 475.20 121428 VISION TECHNOLOGY SOLUTION, LLC _ 200.00 WESTERN RIVERSIDE COUNCIL OF GOVERNMENTS 26,619.00 _121429 121430 ABOVE ALL NAMES CONSTRUCTION, INC. _ 18,429.94 121431 ALLEGRA MARKETING PRINT MAIL 75.60 3/16/2015 Warrant 03 12 15 City 1 OF 3 MAR( -;I 1 M 2015 0TY OF LAKE EIL.SiINORIE 0-1ECK11 VIINDOR NAMI? 121432 AMERICAN PAYROLL ASSOCIATION 121433 ANIMAL FRIENDS OF THE VALLEY 121434 APPLE ONE 121435 BANK OF AMERICA, CITY -BANK 121436 OF AMERICA, CITY 121437 BANK OF AMERICA,CITY 121438 BANK OF AMERICA, CITY 121439 CANON FINANCIAL SERVICES, INC 121440 CDW GOVERNMENT, INC 121441 - DISCOUNT HAULING & CLEANUP SERVICE 121442 CAROLEDONAHOEA.I.C.P. --- --- 121443 DOWNS COMMERCIAL FUELING INC 121444 MARGARET ANN DRAKE 121445-121446 E V. M. W. D. 121447 EAGLE ROAD SERVICE & TIRE 121448-121449 EXCEL LANDSCAPE, INC. 121450 FEDERAL EXPRESS CORPORATION 121451 ANGELICA GONZALEZ 121452 - LORENA HANCOCK 121453 LORENA HANCOCK 121454 I.C.M.A. RETIREMENT TRUST 121455 INNOVATIVE DOCUMENT SOLUTIONS 121456 _ LINNA KIM 121457 _ LAKE ELSINORE UNIFIED SCHOOL DISTRICT 121458-121460 LOWE'S HOME CENTERS INC. 121461-121462 MANPOWERTEMP 121463 _SERVICES NTH GENERATION COMPUTING, INC. 121464 OMEGA PAVING, INC. 121465 GUSTAV0 POLETTI - 121466-121467 PRUDENTIAL OVERALL SUPPLY 121468 RIGHTWAY SITE SERVICES INC. 121469 RIVERSIDE COUNTY FIRE DEPT. 121470 RIVERSIDE COUNTY RECORDER - 121471 RIVERSIDE COUNTY SHERIFF COURT SERVI 121472 _. RIVERSIDE COUNTY EXECUTIVE OFFICE 121473. _ROBBINS PEST MANAGEMENT, INC 121474 ROW TRAFFIC SAFETY INC 121475 SAN DIEGO COUNTY CITY CLERKS 121476 SC ENGINEERING 121477 SHRM 1478-121480 SO CAL LAND MAINTENANCE, INC ---SOUTHERN 121481-121487 CALIFORNIA EDISON CO. 121488 STAPLES ADVANTAGE 121489 STK ARCHITECTURE, INC. 121490 _ SUN PAC CONTAINERS 121491 UNION BANK OF CALIFORNIA - - 121492 VARSITY GYMNASTICS LLC - 121493 VCS ENVIRONMENTAL 121494-121496 VE RIZONCALIFORNIA 121497 _ VISION TECHNOLOGY SOLUTION LLC 121498 WAXIE SANITARY SUPPLY 121499 WEST COAST SERVICES 3/16/2015 Warrant 03 12 15 City 2 OF 3 WARRAN r LIST AMOUNI 652.50 MARCH 12, 2015 CITY OF LAKE ELSINORE`, CliJlC # VENDOR NIAME PAY DATE 03/03/15 CALIFORNIA P E R S.- 03/03/15 -CALIFORNIA P.E.R.S. _ 03/12/15 PAYROLL CASH 03/12/15 PAYROLL TAXES WA R KAN f' ;LIS'T' AMOUN r 781.87 123,630.94 ,.. 137 653.41 57.263.68 GRAND TOTAL $ 1,862,158.06 3/16/2015 Warrant 03 12 15 City 3 OF 3 City of Lake Elsinore 130 South Maio Street Lake Elsinore, CA 92530 www.lake-elsinore.org Text File File Number: ID# 14-497 Agenda Date: 3/24/2015 Version: 1 Status: Approval Final In Control: City Council File Type: Report Agenda Number: 3) City of Lake Elsinore Page 1 Printed on 3/19/2015 CITY OF i/`c� LADELSIIYORE DREAM EXTRLMF.,. REPORT TO CITY COUNCIL TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: GRANT M. YATES CITY MANAGER DATE: MARCH 24, 2015 SUBJECT: INVESTMENT REPORT— FEBRUARY 2015 Recommendation Staff recommends that the City Council receive and file the Investment Report for February 2015. Discussion The Investment Report is a listing of all funds invested for the City as of the date shown on the report. Prepared By: Nancy L. Lassey Finance Administrator Approved By: David Bilby Finance Manager Approved By: Grant M. Yates City Manager Attachments: Investment Report for February 2015 CITY OF LAKE t(jLSINORX DREAM EXTREME, CITY OF LAKE ELSINORE INVESTMENT REPORT FEBRUARY 2015 Unrealized Gain/ (Loss) at 6-30-14 (LAIF) 3,406 Unrealized Gain/ (Loss) at 6-30-14 (CAMP General) (72,383) Unrealized Gain/ (Loss) at 6-30-14 (CAMP Housing) (29,370) Total Unrealized Gain/ (Loss) at 6-30-14 per GASB 31 (98,347) Total Investments Cashier Drawers #1 & #2 City of Lake Elsinore Petty Cash Fund TOTAL POOLED CASH AND INVESTMENTS 50,583,054 3,406 (72,383) (29,370) (98,347) 50,583,054 $ 52,570,127 $ 20,198 $ (1,328,136) $ 51,262,189 300 1,000 $ 51,263,489 I certify that this report accurately reflects all pooled investments and it is in conformity with the investment policy as approved by the City Council on November 12, 2013. A copy of this policy is available in the office of the City Clerk. The pooled investments shown above provide sufficient cash flow liquidity to meet the next six months estimated expenditures. Jason P. Simpson March 16, 2015 Director of Administrative Services Date CITY OF LAKE ELSINORE INVESTMENT REPORT OF POOLED CASH AND INVESTMENTS AS OF FEBRUARY 28, 2015 BANK DEPOSITS OUTSTANG BOOK ACTIVE ACCOUNTS BALANCE IN TRANSIT CHECKS BALANCE Bank of America - General $ 1,921,396 $ 20,198 $ (1,326,739) $ 614,854 Bank of America - Payroll 14,257 - (1,398) 12,859 Bank of America - Flex Benefit 51,421 - 51,421 Total Active Accounts 1,987,073 20,198 (1,328,136) 679,135 INVESTMENTS City Local Agency Investment Fund 16,418,042 - - 16,418,042 City CAMP Investments: CAMP Pool Account 88,527 - - 88,527 U.S. Treasury Bond / Note 11,541,683 - - 11,541,683 Municipal Bond / Note 125,000 - - 125,000 Federal Agency Bond / Note 8,009,882 - - 8,009,882 Corporate Note 8,497,538 - - 8,497,538 Certificate of Deposit 1,025,000 - - 1,025,000 Housing CAMP Investments: - Housing CAMP Pool Account 19,298 - - 19,298 Housing U.S. Treasury Bond / Notes 1,918,847 - - 1,918,847 Housing Federal Agency Bond / Notes 11484,774 - - 1,484,774 Housing Corporate Notes 1,452,808 - - 1,452,808 Housing Certificate of Deposit 100,000 - - 100,000 Sub -total Investments 50,681,401 - - 50,681,401 Unrealized Gain/ (Loss) at 6-30-14 (LAIF) 3,406 Unrealized Gain/ (Loss) at 6-30-14 (CAMP General) (72,383) Unrealized Gain/ (Loss) at 6-30-14 (CAMP Housing) (29,370) Total Unrealized Gain/ (Loss) at 6-30-14 per GASB 31 (98,347) Total Investments Cashier Drawers #1 & #2 City of Lake Elsinore Petty Cash Fund TOTAL POOLED CASH AND INVESTMENTS 50,583,054 3,406 (72,383) (29,370) (98,347) 50,583,054 $ 52,570,127 $ 20,198 $ (1,328,136) $ 51,262,189 300 1,000 $ 51,263,489 I certify that this report accurately reflects all pooled investments and it is in conformity with the investment policy as approved by the City Council on November 12, 2013. A copy of this policy is available in the office of the City Clerk. The pooled investments shown above provide sufficient cash flow liquidity to meet the next six months estimated expenditures. Jason P. Simpson March 16, 2015 Director of Administrative Services Date CITY OF LAKE ELSINORE LOCAL AGENCY INVESTMENT FUND TRANSACTION SUMMARY FOR THE MONTH ENDING FEBRUARY 28, 2015 Interest Rate Purchase Date 0266% Daily Beginning Balance Net Increase/(Decrease) $ 6,418,042 $ 10,000,000 Maturity Rate 24 -Hour Ending Balance 16,418,042 CITY OF LAKE ELSINORE POOLED CASH AND INVESTMENTS BY FUND AS OF FEBRUARY 28, 2015 FUND NO FUND NAME 100 General Fund 101 Supplemental Law Enforcement Fund 104 Traffic Offender Fund 106 Affordable Housing In Lieu Fund 107 Developer Agreement Revenue 110 State Gas Tax Fund 112 Transportation Fund 114 SB1186 CAS Program Fund 115 Traffic Safety Fund 116 City Hall -Public Works DIF Fund 117 Community Center DIF Fund 118 Lake Side Facility DIF Fund 120 Camino Del Norte DIF 135 Lighting & Landscape Maintenance Fund - Dist. No. 1 140 Geothermal Fund 150 C.D.B.G.Fund 155 CSA152 -- N.P.D.E.S. 160 PEG Grant Fund 201 Street C.I.P. Fund 204 Signal C.I.P. Fund 205 Traffic Impact Fee Fund 211 Storm Drain C.I.P. Fund 221 Quimby Park C.I.P. Fund 231 Library C.I.P. Fund 235 2011 Series A Bonds -Boat Launch Construction Fund 254 AD 89-1 Railroad Canyon Rd. Improvement Fund 332 CFD 2006-1 Improvement Area B, Summerly 342 CFD 2007-5 Red Kite Service Fund 344 CFD 2005-2 Alberhill Ranch Services Fund 345 CFD 2003-2S Improvement Area D, Canyon Hills 346 CFD 2014-1 Southshore Debt Service Fund 347 CFD 2006-1 Improvement Area A, Summerly 348 CFD 2003-2 Improvement Area C, Canyon Hills 349 CFD 88-3 (20138) Debt Service Fund 350 CFD 98-1 Summerhill Debt Service Fund 352 AD 86-1 Debt Service Fund 354 CFD 90-2 Successor RDA Debt Service Fund 356 AD 90-1A Debt Service Fund 357 CFD 2003-2 Canyon Hills Debt Service Fund 360 AD 93-1 Debt Service Fund 365 CFD 98-1 (2002) Debt Service Fund 366 CFD 2005-6 City Center Townhomes Debt Service Fund 367 CFD 2005-3 Summerly Debt Service Fund 1 of 2 mrima11111 11,309,857 56,316 75,114 2,180,474 1,042,241 1,220, 973 1,610, 079 3,350 135,112 893,187 377,423 715,249 36,272 271,670 19,517 (7,261) (39,275) 70,774 96 5,061 3,227,486 3,516,908 361,759 1,607,084 2,271 126,253 52,256 302 53,911 192,914 61,618 44,663 62,787 1,455,634 295,148 628,242 838,452 36,032 219,566 17,932 109,211 52,633 76,233 CITY OF LAKE ELSINORE POOLED CASH AND INVESTMENTS BY FUND AS OF FEBRUARY 28, 2015 FUND NO FUND NAME AMOUNT 368 CFD 2006-2 Viscaya Debt Service Fund 130,937 369 CFD 2004-3 Area 1 Rosetta Canyon Debt Service Fund 101,795 371 CFD 2005-1 Serenity Debt Service Fund 133,191 372 CFD 2005-2 Alberhill Ranch Debt Service Fund 413,407 373 CFD 2005-5 Wasson Canyon Debt Service Fund 55,621 374 CFD 2005-4 Lakeview Villas Debt Service Fund 39,945 375 CFD 2006-4 Tract No. 30698 & 32129 Debt Service Fund 12,361 376 CFD 2006-3 La Strada Debt Service Fund 17,361 377 CFD 2006-6 Tessara Debt Service Fund 9,979 378 CFD 2006-8 Tract No. 31957 Debt Service Fund 41,791 382 CFD 2006-9 Trieste Debt Service Fund 31,345 384 CFD 2003-2 Area B Canyon Hills Debt Service Fund 278,450 385 CFD 2004-3 Area 2 Rosetta Canyon Debt Service Fund 382,298 386 CFD 2007-4 Mekenna Debt Service Fund 3,923 387 CFD 2007-5 Red Kite Debt Service Fund 49,108 388 CFD 2007-6 Holiday Inn Debt Service Fund 3,775 389 CFD 88-3 (2008A) West Lake Elsinore Debt Service Fund 160,515 390 CFD 2003-2 Area C Canyon Hills Debt Service Fund 745 392 CFD 95-1 City Center Debt Service Fund 70,894 393 AD 93-1 Debt Service Fund 284,022 394 CFD 2005-5 (2012A) Wasson Canyon Debt Service Fund 139,833 604 Endowment Trust Fund 10,927 605 Public Improvement Trust Fund 859,677 606 Mobile Source Air Polution Reduction Fund 233,556 608 Trust Deposit & Pre Paid Expense Fund 1,360,801 617 Successor Agency Housing Fund 10,458,071 620 Cost Recovery System Fund 1,371,389 631 Lake Destratification Equipment Replacement Fund 127,048 650 CFD 2003-1 Law & Fire Service Fund 562,224 651 CFD 2006-5 Park & Open Space Service Fund 35,737 652 CFD 2007-1 Law & Fire Service Fund 94,862 653 CFD 2009-1 Parks & Lighting Service Fund 83,408 654 CFD 2003-2S Fire Service Fund 588,971 Total Pooled Cash & Investments $ 51,163,489 `Amounts due from other entities or sources and expected to arrive within this fiscal year. 2of2 TYPES OF SECURITIES U.S. Treasury Bills U.S. Treasury Bond / Notes CITY OF LAKE ELSINORE SUMMARY OF POLICY LIMITATIONS FOR THE MONTH ENDING FEBRUARY 28, 2015 Current Balance Federal Agency Bond / Notes Current Balance Municipal Bond / Notes Banker's Acceptances Certificates of Deposit Current Balance Current Balance Negotiable Certificates of Deposits Commercial Paper Medium Term Corporate Notes Current Balance Repurchase Agreements Reverse Repurchase Agreements LAIF (Local Agency Investment Fund) Current Balance CAMP -Pooled Sweep Account Current Balance TOTAL DIVERSIFICATION PERCENTAGE 0.00% MAXIMUM PERCENTAGE UNLIMITED 26.56% UNLIMITED $ 13,460,531 18.73% UNLIMITED $ 9,494,657 0.25% UNLIMITED 50,681,401 $ 125,000 0.00% 40.00% 2.22% 25.00% $ 1,125,000 0.00% 30.00% 0.00% 15.00% 19.63% 30.00% $ 9,950,347 0.00% UNLIMITED 0.00% 20.00% 32.39% UNLIMITED $ 16,418,042 0.21% UNLIMITED $ 107,825 50,681,401 100.00% $ Note: Local agencies are only eligible to purchase medium term corporate notes that have a rating of "A" or better by both Moody's Investors Service, Inc., and Standard and Poor's Corporation (S & P) If a security falls below "A" by both rating agencies, then PFM Asset Management LLC will evaluate the need to sell the security prior to maturity. The CAMP Portfolio Summary and Statistics shows the credit quality held by the City's investments. *No more than 40% in any one federal agency. See CAMP Portfolio Statement for listing of agencies *Totals include the Housing CAMP Portfolio. w W O� a w U 1-1 C� G E 3 C y0 U Ln R C LL r N C C� G Y R V) Y C 7 u u u a M m N v � c W � Y � L D � C =o H � O U U =o ti Vw+t u .7 Ill O O V v� O d' O N O O W, N �O O pj Oi O M ti o N V 26 O V m rvi m rn N ut N o� d O C O CO N > G > n C Y L N O O O U E V c U m in u� a a c 01 OI N O L C C C d O O. 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W y O O O O O O O O O O O O O ui Y `Y -LL N _ In In vl In M In In In In M vl In In N N N N N N N N N N N U' o � ym LL LL. 3 G N O s m a+ � �a 0 f lL v o 0 I� N � r r O N tMD O � � .i M � 9 U d � } j� C m T j � ,� a � C N O m f O � � T C ry i N �' C O j O u a f N N O O OJ �O n O n ro ro 0 �n m m 0 m v .+ vi M .i N of of o ri � o � � � o o �o rn 0 � o � rj ti Uj m � � V W U i . C V d x u v c � Cl in O h c A a p L E Y a � v s O a K U n � ri m rn ry Oi H n ri m N N ti E U N C m u '^ � a � C N 9 m .� �o c N z o '^ U V v a r ^J r ry J �f r' R' if. v; Y!� rfl� II% Agenda Date: 3/24/2015 In Control: City Council Agenda Number: 4) City of Lake Elsinore Text File File Number: ID# 14-498 Version: 1 130 South Main Street Lake Elsinore, CA 92530 ea w lake-elsinore.org Status: Approval Final File Type: Report City Of Lake Elsinore Page 1 Printed on 3119/2015 LAKE�=LS11`t0RE -,'ter— REPORT TO CITY COUNCIL TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: GRANT YATES CITY MANAGER DATE: MARCH 24, 2015 SUBJECT: RESOLUTION REGARDING COUNTY SERVICE AREA 152 AND SETTING THE BENEFIT ASSESSMENT UNIT RATE FOR FISCAL YEAR 2015-2016 FOR THE CITY OF LAKE ELSINORE TO FUND THE CITY'S NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM (NPDES) PERMIT COMPLIANCE ACTIVITIES Recommendations 1. Adopt Resolution No. 2015-. County Service Area 152. Background setting the benefit assessment unit rate for The NPDES program originates from the Federal Clean Water Acts and the 1969 State of California Porter -Cologne Water Quality Control Act. The State Water Resources Control Board establishes the regulations that govern activities to improve water quality statewide. The governance takes the form of Permits for stormwater discharge; the Permits mandate activities, which if not performed place the Permittee at risk for substantial penalties. The City together with other local agencies is covered by the Permit referred to as the National Pollutant Discharge Elimination System (NPDES) Municipal Separate Storm Sewer System (MS4) Permit. To fund the costs of the mandated activities, the County of Riverside established County Service Area ("CSA") 152. In 1994, the County of Riverside annexed the City of Lake Elsinore into CSA 152. Enabling the City to impose a charge on individual parcels within City limits that contain a structure. Each parcel is assigned a certain number of "benefit assessment units" or "BAU." For instance, a single family home is assigned one BALI, commercial property is assigned 12 BAUs per acre. AGENDA ITEM NO. _ Resolution — County Service Area 152 — Approval of Fiscal Year 2015-2016 Levy March 24, 2015 Page 2 At the time of annexation, the City established the rate at $13.88 per BAU. Subsequently, the rate has fluctuated from a low of $6.24 per BAU to the current rate of $8.24 per BAU. The current charge is $8.24 per BAU. This has been adequate for several years to meet the fiscal program demands of the City. However, due to increasing requirements of the MS4 Permit and rising costs of mandated activities staff is proposing an adjustment in the rate. Discussion With neither the State nor Federal governments providing funding for the activities mandated by the NPDES Permit, the requirements appear to constitute an unfunded mandate and as such would merit State funding, however, due to language in the Permit, the City is required to seek and secure funding: II.B.10. This Order does not constitute an unfunded mandate subject to subvention under Article XIII.B, Section (6) of the California Constitution for several reasons including the following: c. The Permittees have the authority to levy service charges, fees, or assessments to pay for compliance with this Order. To ensure compliance with the NPDES MS4 Permit the City must perform the required activities. The Fiscal Year 2015-2016 NPDES program budget is estimate at $436,711. These funds are used to cover mandated activities that include: staff administrative costs, electronic program database, GIS mapping and program tracking, maintenance of storm drains, catch basins, purchase and maintenance of equipment, inter -agency program cost shares, in lake water quality monitoring, and inspection of residential, commercial, industrial and construction sites in the City. Current CSA revenues are insufficient to cover the increasing cost of required activities. Activities which grow in scope every year. For the current Fiscal Year, 15,383 properties in the City of Lake Elsinore are listed for CSA 152 assessment and would generate $221,951 at the existing rate. The projected operating deficit of $214,760 will be covered using a balance of unused CSA 152 monies (approximately $300,000) from prior years. If not for the unused fund balance, the General Fund would bear the entire program budget deficit of $214,760. With the depletion of the CSA 152 unused fund balance, Staff is recommending the City Council approve an adjustment in the BAU rate from $8.24 to $13.88 in Fiscal Year 2015- 2016. This will start the process of bringing the BAU into line with actual program compliance costs, while reducing the program reliance on the General Fund. Resolution — County Service Area 152 — Approval of Fiscal Year 2015-2016 Levy March 24, 2015 Page 3 Fiscal Impact No negative fiscal impact. The BAU rate increase to $13.88 will generate an additional $137,206 in program revenue for FY 15-16. Prepared by: Jason Simpson Director of Administrative Services Approved by: Grant Yates City Manager Attachments: Resolution No. 2015- RESOLUTION NO. 2015 - RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKE ELSINORE, CALIFORNIA, MAINTAINING COUNTY SERVICE AREA 152 AND AUTHORIZING THE BENEFIT ASSESSMENT UNIT RATE FOR FISCAL YEAR 2015-2016 FOR THE CITY OF LAKE ELSINORE TO FUND THE CITY'S NATIONAL POLLUTION DISCHARGE ELIMINATION SYSTEM (NPDES) PERMIT PROGRAM WHEREAS, the County of Riverside established a Community Service Area, (CSA) 152, for the purpose of collecting parcel charges for National Pollutant Discharge Elimination System ("NPDES") services within its boundaries; and WHEREAS, the County of Riverside annexed the City of Lake Elsinore into CSA 152 in 1994, thereby providing the City a funding source for its NPDES program activities; and WHEREAS, the City has determined that the proposed CSA 152 parcel charge is a benefit assessment; and WHEREAS, the existing parcel charge is $8.24 per Benefit Assessment Unit; and WHEREAS, the City desires to adjust the 2015-2016 parcel charge rate to $13.88 per Benefit Assessment Unit to continue to fund the activities mandated by the Environmental Protection Agency and State Water Resources Control Board through the NPDES Permits; and WHEREAS, Section 5(a) of Article XIIID of the California Constitution states that existing assessments on the effective date of Article XIIID imposed exclusively to finance the capital costs or maintenance and operation expenses flood control and drainage systems are exempt from the provisions of Article XIIID; and WHEREAS, Section 5(a) of Article XIIID of the California Constitution also states that future increases to an exempt assessment are subject to the provisions of Article XIIID; and WHEREAS, the proposed changes to the annual assessment do not exceed the maximum assessment established in 1994 and does not constitute an increase in assessment for purposes of Article XIIID. THE CITY COUNCIL OF THE CITY OF LAKE ELSINORE, CALIFORNIA, DOES HEREBY RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS: SECTION 1. The above recitals are true and correct. SECTION 2. That the City of Lake Elsinore continue participation in CSA 152. City Council Resolution No. 2015 - Page 2 of 3 SECTION 3. That the City of Lake Elsinore requests that the County of Riverside levy for 2015-2016 a parcel charge in the amount of $13.88 per Benefit Assessment Unit. SECTION 4. The City Clerk shall certify to the passage and adoption of this resolution and the same shall thereupon take effect and be in force. PASSED, APPROVED AND ADOPTED at a regular meeting of the City Council of the City of Lake Elsinore, California, this 24th day of March 2015. STEVE MANOS, MAYOR CITY OF LAKE ELSINORE ATTEST: VIRGINIA BLOOM CITY CLERK APPROVED AS TO FORM: BARBARA LEIBOLD CITY ATTORNEY City Council Resolution No. 2015-_ Page 3 of 3 STATE OF CALIFORNIA COUNTY OF RIVERSIDE SS CITY OF LAKE ELSINORE I, VIRGINIA BLOOM, City Clerk of the City of Lake Elsinore, California, hereby certify that Resolution No. 2015- was adopted by the City Council of the City of Lake Elsinore, California, at a regular meeting held on the 241h day of March 2015, and that the same was adopted by the following vote: AYES: NOES: ABSENT: ABSTAIN: VIRGINIA BLOOM CITY CLERK i fFl�f �`\Itt. Agenda Date: 3/24/2015 In Control: City Council Agenda Number: 5) City of Lake Elsinore Text File File Number: ID# 14-499 Version: 1 130 South Main Street Lake Elsinore, CA 92530 w lake-elsinore.org Status: Approval Final File Type: Report City o/ Lake Elsinore Page 1 Printed on 311912015 CITY OF LAIJE OLSIROKE c� I�Ei[:An� I:XTrcer�E;n REPORT TO CITY COUNCIL TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: GRANT YATES, CITY MANAGER DATE: MARCH 24, 2015 SUBJECT: MURRIETA CREEK REGIONAL TRAIL AND LOGO UPDATE RECOMMENDATION Receive and file the Murrieta Creek Regional Trail and Logo Update. BACKGROUND The Murrieta Creek Regional Trail Conceptual Alignment was approved by Resolution 2014-22 on May 13, 2014. Since that approval, representatives from Lake Elsinore, Murrieta, Temecula, Wildomar and the Santa Margarita Group of the San Gorgonio Chapter of the Sierra Club have continued to meet monthly and work towards connectivity implementation throughout these communities. The group facilitated a logo design contest which included local college graphic design departments. Attachment A includes the design logo submission requirements. The committee received 22 design submittals. Lana Cook, a student from California State University, San Marcos, was selected as the logo that best meet the requirements and captured the connectivity of the trail. On February 12, 2015 at the Temecula Library on Pauba Road, the trail committee awarded Ms. Cook an award letter with her logo design on the letter hear (Attachment B) and a $500 check from the Sierra Club. The trail committee's next action(s) will focus on the National Trails Day event on June 6, 2015, where all four entities will be holding special events in their communities. FISCAL IMPACT No fiscal impact in support the Murrieta Creek logo design and selection. MURRIETA CREEK REGIONAL TRAIL AND LOGO UPDATE MARCH 24, 2015 Page 2 Prepared by: Johnathan O. Skinner Director of Community Services Approved by: Grant Yates City Manager Attachments: Attachment A — Logo Submission Requirements Attachment B — Lana Cook Award Letter with Logo Attachment C — Photos of Lana Cook receiving Award Check ATTACHMENT A RIV #4822-2109-1865 V1 Murrieta Creek Regional Trail CALL FOR SUBMISSIONS: Logo Design Concepts About The Murrieta Creek winds its way south alongside the cities of Lake Elsinore, W ildomar, Murrieta and Temecula until it merges with the Temecula Creek and carries on to the sea. For decades, locals have dreamed of having a trail alongside the creels, which would also serve as a spine to connect to many other regional trails. Until recently, though, the obstacles to establishing connectivity along the 16 mile route have been too great. bi a new effort to create the trail, the fou' cities have joined forces with the Sierra Club, through a pro- cess facilitated by the National Parks Service, and are now working with Riverside County Flood Con- trol, County Parks, the Army Corp of Engineers and other agencies to make the dream a reality. Plans have been drawn, approvals sought and won, and after more than two years of dedicated work the pro- ject is on course for an interim trail linking the four cities along the river's edge to be in place next year. On National Trails Day, June 6, 2015, the four cities will each host a ribbon cutting event which will promote the new trail and the linkages to follow. An important component of this event will be the un- veiling of the logo that will appear on all trail signage and maps. The project team would like to draw on local student talent to design this logo, which should reflect the theme of "connections" - as above. Submissions will be due Jan 7th, 2015, by SPM, and the winners and runners up announced early February. The artist with the winning submission will receive $500 prize money, an award letter, and the oppor- tunity to enhance their portfolio with their logo adorning the Murrieta Creek Trail signage and accom- panying materials. More delails on the project can be seen here: http://murrieta.org/services/cs/trailsZdefault.asp#.VDL36L6BM20. Click oil "NhlrrielaCreek Regional Trails Proiecl. "A snap can he found on page 18 and 19. Purpose / Use / Audience Design concepts are requested for: Murrieta Creek Trail Logo: The logo will be utilized as the main "branding" icon for the Murrieta Creek "hail. Potential applications of the logo include trail markers, print maps, brochures, web/social media sites, exhibits and displays, way -finding signs, roadway directional signs, etc. Requirements Murrieta Creek Regional Trail Page 1 of 2 The trail logo should be: • Suitable for full color (CMYK) printing • Legible, easy to read/decipher • Effective without color (in black and white) • Scalable, so as to work well at a variety of sizes In addition, top entries will be memorable, easily identifiable, and capture the spirit of the Murrieta Creek Trail and surrounding community. Digital photos, scans, and any other raster images should be rendered at 300-40ODPI at final output size. Submissions are not to use any copyrighted images or trademarked material. Deliverables Entry Submissions: Full color PDT,,, or .IPGs on one single -sided page. Must feature the logo design only (can include tag lines, color palette, typeface selections, etc.) Winning Submission: The winning entrant will provide the project team with final graphics for the logo in its original file format (e.g. Al or PSD), including all layers and any linked images. Not to ex- ceed 5 MB in size. Timeline The project team will review submissions and a winner will be selected by early February, 2015. All applicants will be notified that their submissions have been received, and of the results of the contest. How to Submit A brief cover tetter explaining the applicant's concept, as well as contact information such as name, email address, and contact phone number should accompany the submission. Submissions to be sent to MurrietaCreeldogocontest@gmail.com. Murrieta Creek Regional Trail Page 2 of 2 ATTACHMENT B RIV #4822-2109-1865 V1 Murrieta Creek Regional Trail The river connects the cities The trail connects the communities People connect with nature Lana Cook, your submission has been chosen as the winner of the Murrieta Creek Regional Trail logo competition. A team of reviewers representing the Cities of Temecula, Murrieta, Wildomar and Lake Elsinore felt that your work best represented the iconic features along the trail, which link the four cities. The logo will be used on maps, signage and communication about the new trail. As a graphic design student, it should be a valuable addition to your portfolio. The 16 -mile -long Murrieta Creek Regional Trail is the product of three years of close coordination and planning between the four cities, the National Park Service and the Sierra Club to produce this recreational asset. This new trail will link the four cities, and provide significant opportunities for regional trail connections. We congratulate you on your achievement and wish you well in your future design pursuits! ATTACHMENT C Murrieta Creek Regional Trai: Agenda Date: 3/24/2015 In Control: City Council Agenda Number: 6) City of Lake Elsinore Text File File Number: ID# 14-500 Version: 1 130 South Main Street Lake Elsinore, CA 92530 w lake-elsinore.org Status: Approval Final File Type: Report City of Lake Elsinore Page 1 Printed on 3/19/2015 CITY OF ^ LASE 0 LS I I`IO1ZE FK'l�REME. REPORT TO CITY COUNCIL TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: GRANT M. YATES CITY MANAGER DATE: MARCH 24, 2015 SUBJECT: TUSCANY HILLS PARK EMERGENCY FIELD LIGHTING REPAIRS Recommendations Approve an exception to bid for emergency field lighting repairs at Tuscany Hills Park and award the Agreement for Contractor Services to West Coast Lighting & Energy in the amount of $75,544, plus contingency of $4,456, for a total construction budget of $80,000. Appropriate a Public Works maintenance budget increase of $80,000 in the General Fund out of reserves. City Council approve the Agreement for Contractor Services in substantially the form attached and authorize the City Manager to execute the Agreement for Contractor Services in such final form as approved by the City Attorney. Background During routine field light maintenance City staff discovered several exposed and damaged wires throughout the underground conduit and electrical junction boxes located at Tuscany Hills Park. After an initial evaluation it was determined that damaged wiring throughout the underground conduit led to the failure of the electrical system for the park's field lighting; a situation that poses a potential hazard to the City's residents if left unattended. In an effort to prevent such hazards the electrical system for the park's field lights has been shut down. Tuscany Hills Park was opened by the City of Lake Elsinore in the early part of the 1990's. Tuscany Hills Park is utilized by many of the City's residents; it is home to two lighted softball fields, and one smaller tee -ball field. In addition, the City of Lake Elsinore and Lake Elsinore Unified School District, have a joint use agreement allowing the students of Tuscany Hills Elementary School to utilize the fields for school functions and activities. The softball fields at Tuscany Hills Park are home to one of Lake Elsinore's oldest organized youth sports leagues, Lake Elsinore Girls Softball (LEGS). The Lake Elsinore Tuscany Hills Park Emergency Field Light Repairs March 24, 2015 Page 2 Girls Softball organization has over 200 participants that are adversely being affected by the unexpected failure of the electrical system. The inoperable system does not allow for any night time field use, which directly affects youth group participation. To the best of City staff's knowledge, the damaged wiring within the park is the original wiring that was first installed during the park's initial construction. Discussion The exposed and damaged wires have the potential to release 480 volts of electricity into the surrounding ground areas. City Staff recommends that a complete rewiring of the electrical system for the park's field lighting should be performed to render the system operational and remove any potential electrical hazards to the City's residents. In order to achieve this goal, the existing wiring must be removed, large electrical junction boxes will need to be installed, and new wiring will need to be pulled and re -circuited to the existing lighting features at the park. The City of Lake Elsinore Municipal Code Section 2.20.020 defines a "Local emergency" as "the duly proclaimed existence of conditions of disaster or of extreme peril to the safety of persons and property within the territorial limits of a county, city and county, or city caused by such conditions as air pollution, fire, flood, storm, epidemic, riot, drought, sudden and severe energy shortage". Pursuant to Municipal Code Section 3.08.070.C, an exception to bid is requested in order to expedite the emergency repairs at Tuscany Hills Park. City staff solicited bids from two electricians that are familiar with City parks: Contractor Bid Amount West Coast Lighting and Energy Inc. $75,543 Performance Electric Non - Responsive West Coast Lighting and Energy Inc. was selected to perform the emergency repairs. Fiscal Impact Staff is recommending an $80,000 appropriation of General Fund reserves to increase the Public Works maintenance budget. Prepared by: Rick De Santiago Public Works Superintendent Approved by: Vince Damasse Director of Public Works Approved by: Grant M. Yates City Manager Attachments: Tuscany Hills Park Emergency Field Light Repair - Agreement for Contractor Services AGREEMENT FOR CONTRACTOR SERVICES West Coast Lighting & Energy Emergency Electrical Services Tuscany Hills Park This Agreement for Contractor Services (the "Agreement') is made and entered into as of March 24, 2015, by and between the City of Lake Elsinore, a municipal corporation ("City") and West Coast Light and Energy Inc. ("Contractor"), RECITALS A. The City has determined that it requires the following services: Repair of field lights at Tuscany Hills Park, B. Contractor has submitted to City a proposal, dated March 16, 2015, attached hereto as Exhibit A ("Contractor's Proposal') and incorporated herein, to provide services and related work to the City pursuant to the terms of this Agreement. C. Contractor possesses the skill, experience, ability, background, certification and knowledge to perform the services and related work described in this Agreement on the terms and conditions described herein. D. City desires to retain Contractor to perform the services and related work as provided herein and Contractor desires to provide such services and related work as set forth in this Agreement. AGREEMENT 1. Scope of Services. Contractor shall perform the services and related work described in Contractor's Proposal (Exhibit A). Contractor shall provide such services and related work at the time, place, and in the manner specified in Contractor's Proposal (Exhibit A), subject to the direction of the City through its staff that it may provide from time to time. 2. Time of Performance. a. Time of Essence. Time is of the essence in the performance of this Agreement. The time for completion of the services and related work to be performed by Contractor is an essential condition of this Agreement. Contractor shall prosecute regularly and diligently the services and related work contemplated pursuant to this Agreement consistent with Contractor's Proposal (Exhibit A) and shall provide, furnish and pay all labor, materials, necessary tools, expendable equipment, and all taxes, utility and transportation services required to perform such the services and related work. b. Performance Schedule. Contractor shall commence the services and related work pursuant to this Agreement upon receipt of a written notice to proceed and shall perform all services and related work within the time period(s) established in the Contractor's Proposal (Exhibit A). When requested by Contractor, extensions to the time period(s) specified may be approved in writing by the City Manager. Tuscany Hills - Contractor Services Agreement 2015 Page 1 C. Term. The term of this Agreement shall commence upon execution of this Agreement and shall continue until the services and related work are completed in accordance with the Contractor's Proposal (Exhibit A). Contractor hereby agrees and acknowledges that any and all work or services performed pursuant to this Agreement shall be based upon the issuance of a project task order by the City. Contractor acknowledges that it is not guaranteed any minimum or specific amount of work or services as all work or services shall be authorized through task order issued by the City. 3. Compensation. Compensation to be paid to Contractor shall be in accordance with the fees set forth in Contractor's Proposal (Exhibit A), which is attached hereto and incorporated herein by reference. In no event shall Contractor's compensation exceed SEVENTY FIVE THOUSAND FIVE HUNDRED FORTY FOUR dollars ($75,544) without additional written authorization from the City. Notwithstanding any provision of Contractor's Proposal to the contrary, out of pocket expenses set forth in Exhibit A shall be reimbursed at cost without an inflator or administrative charge. Payment by City under this Agreement shall not be deemed a waiver of defects, even if such defects were known to the City at the time of payment. 4. Method of Payment. Contractor shall promptly submit billings to the City describing the services and related work performed during the preceding month to the extent that such services and related work were performed. Contractor's bills shall be segregated by project task, if applicable, such that the City receives a separate accounting for work done on each individual task for which Contractor provides services. Contractor's bills shall include a brief description of the services performed, the date the services were performed, the number of hours spent and by whom, and a description of any reimbursable expenditures. City shall pay Contractor no later than forty-five (45) days after receipt of the monthly invoice by City staff. Suspension or Termination. a. The City may at any time, for any reason, with or without cause, suspend or terminate this Agreement, or any portion hereof, by serving upon the Contractor at least ten (10) days prior written notice. Upon receipt of such notice, the Contractor shall immediately cease all work under this Agreement, unless the notice provides otherwise. If the City suspends or terminates a portion of this Agreement such suspension or termination shall not make void or invalidate the remainder of this Agreement. b. In the event this Agreement is terminated pursuant to this Section, the City shall pay to Contractor the actual value of the work performed up to the time of termination, provided that the work performed is of value to the City. Upon termination of the Agreement pursuant to this Section, the Contractor will submit an invoice to the City, pursuant to Section entitled "Method of Payment" herein. 6. Ownership of Documents. All plans, studies, documents and other writings prepared by and for Contractor, its officers, employees and agents and subcontractors in the course of implementing this Agreement, except working notepad internal documents, shall become the property of the City upon payment to Contractor for such work, and the City shall have the sole right to use such materials in its discretion without further compensation to Contractor or to any other party. Contractor shall, at Contractor's expense, provide such reports, plans, studies, documents and other writings to City upon written request. City acknowledges that any use of such materials in a manner beyond the intended purpose as set forth herein shall Page 2 be at the sole risk of the City. City further agrees to defend, indemnify and hold harmless Contractor, its officers, officials, agents, employees and volunteers from any claims, demands, actions, losses, damages, injuries, and liability, direct or indirect (including any and all costs and expenses in connection therein), arising out of the City's use of such materials in a manner beyond the intended purpose as set forth herein. a. Licensing of Intellectual Property. This Agreement creates a nonexclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Contractor under this Agreement ("Documents & Data"). Contractor shall require that all subcontractors agree in writing that City is granted a nonexclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement. Contractor represents and warrants that Contractor has the legal right to license any and all Documents & Data. Contractor makes no such representation and warranty in regard to Documents & Data which were prepared by design professionals other than Contractor or provided to Contractor by the City. City shall not be limited in any way in its use of the Documents & Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City's sole risk. b. Confidentiality. All ideas, memoranda, specifications, plans, procedures, drawings, descriptions, computer program data, input record data, written information, and other Documents & Data either created by or provided to Contractor in connection with the performance of this Agreement shall be held confidential by Contractor. Such materials shall not, without the prior written consent of City, be used by Contractor for any purposes other than the performance of the services under this Agreement. Nor shall such materials be disclosed to any person or entity not connected with the performance of the services under this Agreement. Nothing furnished to Contractor which is otherwise known to Contractor or is generally known, or has become known, to the related industry shall be deemed confidential. Contractor shall not use City's name or insignia, photographs relating to project for which Contractor's services are rendered, or any publicity pertaining to the Contractor's services under this Agreement in any magazine, trade paper, newspaper, television or radio production or other similar medium without the prior written consent of City. Contractor's Books and Records. a. Contractor shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services, or expenditures and disbursements charged to City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Contractor to this Agreement. b. Contractor shall maintain all documents and records which demonstrate performance under this Agreement for a minimum period of three (3) years, or for any longer period required by law, from the date of termination or completion of this Agreement. C. Any records or documents required to be maintained pursuant to this Agreement shall be made available for inspection or audit, at any time during regular business hours, upon written request by the City Manager, City Attorney, City Auditor or a designated representative of these officers. Copies of such documents shall be provided to the City for Page 3 inspection at City Hall when it is practical to do so. Otherwise, unless an alternative is mutually agreed upon, the records shall be available at Contractor's address indicated for receipt of notices in this Agreement. d. Where City has reason to believe that such records or documents may be lost or discarded due to dissolution, disbandment or termination of Contractor's business, City may, by written request by any of the above-named officers, require that custody of the records be given to the City and that the records and documents be maintained in City Hall. Access to such records and documents shall be granted to any party authorized by Contractor, Contractor's representatives, or Contractor's successor -in -interest. 8. Independent Contractor. It is understood that Contractor, in the performance of the work and services agreed to be performed, shall act as and be an independent contractor and shall not act as an agent or employee of the City. 9. PERS Eligibility Indemnification. In the event that Contractor or any employee, agent, or subcontractor of Contractor providing services under this Agreement claims or is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS as an employee of the City, Contractor shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Contractor or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City. Notwithstanding any other federal, state and local laws, codes, ordinances and regulations to the contrary, Contractor and any of its employees, agents, and subcontractors providing service under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in PERS as an employee of City and entitlement to any contribution to be paid by City for employer contribution and/or employee contributions for PERS benefits. 10. Interests of Contractor. Contractor (including principals, associates and management employees) covenants and represents that it does not now have any investment or interest in real property and shall not acquire any interest, direct or indirect, in the area covered by this Agreement or any other source of income, interest in real property or investment which would be affected in any manner or degree by the performance of Contractor's services hereunder. Contractor further covenants and represents that in the performance of its duties hereunder no person having any such interest shall perform any services under this Agreement. Contractor is not a designated employee within the meaning of the Political Reform Act because Contractor: a. will conduct research and arrive at conclusions with respect to his/her rendition of information, advice, recommendation or counsel independent of the control and direction of the City or of any City official, other than normal agreement monitoring, and b. possesses no authority with respect to any City decision beyond rendition of information, advice, recommendation or counsel. (FPPC Reg. 18700(a)(2).) Page 4 11. Ability of Contractor. City has relied upon the training and ability of Contractor to perform the services hereunder as a material inducement to enter into this Agreement. Contractor shall therefore provide properly skilled personnel to perform all services under this Agreement. All work performed by Contractor under this Agreement shall be in accordance with applicable legal requirements and shall meet the standard of quality ordinarily to be expected of competent contractors in Contractor's field of expertise. 12. Compliance with Laws. Contractor shall use the standard of care in its profession to comply with all applicable federal, state and local laws, codes, ordinances and regulations. 13. Licenses. Contractor represents and warrants to City that it has the licenses, permits, qualifications, insurance and approvals of whatsoever nature which are legally required of Contractor to practice its profession. Contractor represents and warrants to City that Contractor shall, at its sole cost and expense, keep in effect or obtain at all times during the term of this Agreement, any licenses, permits, insurance and approvals which are legally required of Contractor to practice its profession. Contractor shall maintain a City of Lake Elsinore business license. 14. Indemnity. Contractor shall indemnify, defend, and hold harmless the City and its officials, officers, employees, agents, and volunteers from and against any and all losses, liability, claims, suits, actions, damages, and causes of action arising out of any personal injury, bodily injury, loss of life, or damage to property, or any violation of any federal, state, or municipal law or ordinance, to the extent caused, in whole or in part, by the willful misconduct or negligent acts or omissions of Contractor or its employees, subcontractors, or agents, by acts for which they could be held strictly liable, or by the quality or character of their work. The foregoing obligation of Contractor shall not apply when (1) the injury, loss of life, damage to property, or violation of law arises from the sole negligence or willful misconduct of the City or its officers, employees, agents, or volunteers and (2) the actions of Contractor or its employees, subcontractor, or agents have contributed in no part to the injury, loss of life, damage to property, or violation of law. It is understood that the duty of Contractor to indemnify and hold harmless includes the duty to defend as set forth in Section 2778 of the California Civil Code. Acceptance by City of insurance certificates and endorsements required under this Agreement does not relieve Contractor from liability under this indemnification and hold harmless clause. This indemnification and hold harmless clause shall apply to any damages or claims for damages whether or not such insurance policies shall have been determined to apply. By execution of this Agreement, Contractor acknowledges and agrees to the provisions of this Section and that it is a material element of consideration. 15. Insurance Requirements. a. Insurance. Contractor, at Contractor's own cost and expense, shall procure and maintain, for the duration of the contract, unless modified by the City's Risk Manager, the following insurance policies. i. Workers' Compensation Coverage. Contractor shall maintain Workers' Compensation Insurance and Employer's Liability Insurance for his/her employees in accordance with the laws of the State of California. In addition, Contractor shall require each subcontractor to similarly maintain Workers' Compensation Insurance and Employer's Liability Insurance in accordance with the laws of the State of California for all of the subcontractor's employees. Any notice of cancellation or non -renewal of all Workers' Compensation policies must be received by the City at least thirty (30) days prior Page 5 to such change. The insurer shall agree to waive all rights of subrogation against City, its officers, agents, employees and volunteers for losses arising from work performed by Contractor for City. In the event that Contractor is exempt from Worker's Compensation Insurance and Employer's Liability Insurance for his/her employees in accordance with the laws of the State of California, Contractor shall submit to the City a Certificate of Exemption from Workers Compensation Insurance in a form approved by the City Attorney. ii. General Liability Coverage. Contractor shall maintain commercial general liability insurance in an amount not less than one million dollars ($1,000,000) per occurrence for bodily injury, personal injury and property damage. If a commercial general liability insurance form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit. Required commercial general liability coverage shall be at least as broad as Insurance Services Office Commercial General Liability occurrence form CG 0001 (ed. 11/88) or Insurance Services Office form number GL 0002 (ed. 1/73) covering comprehensive General Liability and Insurance Services Office form number GL 0404 covering Broad Form Comprehensive General Liability. No endorsement may be attached limiting the coverage. iii. Automobile Liability Coverage. Contractor shall maintain automobile liability insurance covering bodily injury and property damage for all activities of the Contractor arising out of or in connection with the work to be performed under this Agreement, including coverage for owned, hired and non -owned vehicles, in an amount of not less than one million dollars ($1,000,000) combined single limit for each occurrence. Automobile liability coverage must be at least as broad as Insurance Services Office Automobile Liability form CA 0001 (ed. 12/90) Code 1 ("any auto"). No endorsement may be attached limiting the coverage. b. Endorsements. Each general liability and automobile liability insurance policy shall be with insurers possessing a Best's rating of no less than A:VII and shall be endorsed with the following specific language: I. The City, its elected or appointed officers, officials, employees, agents and volunteers are to be covered as additional insured with respect to liability arising out of work performed by or on behalf of the Contractor, including materials, parts or equipment furnished in connection with such work or operations. ii. This policy shall be considered primary insurance as respects the City, its elected or appointed officers, officials, employees, agents and volunteers. Any insurance maintained by the City, including any self-insured retention the City may have, shall be considered excess insurance only and shall not contribute with it. Iii. This insurance shall act for each insured and additional insured as though a separate policy had been written for each, except with respect to the limits of liability of the insuring company. iv. The insurer waives all rights of subrogation against the City, its elected or appointed officers, officials, employees or agents. Page 6 V. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City, its elected or appointed officers, officials, employees, agents or volunteers. vi. The insurance provided by this Policy shall not be suspended, voided, canceled, or reduced in coverage or in limits except after thirty (30) days written notice has been received by the City. C. Deductibles and Self -Insured Retentions. Any deductibles or self-insured retentions must be declared to and approved by the City. At the City's option, Contractor shall demonstrate financial capability for payment of such deductibles or self-insured retentions. d. Certificates of Insurance. Contractor shall provide certificates of insurance with original endorsements to City as evidence of the insurance coverage required herein. Certificates of such insurance shall be filed with the City on or before commencement of performance of this Agreement. Current certification of insurance shall be kept on file with the City at all times during the term of this Agreement. 16, Notices. Any notice required to be given under this Agreement shall be in writing and either served personally or sent prepaid, first class mail. Any such notice shall be addressed to the other party at the address set forth below. Notice shall be deemed communicated within 48 hours from the time of mailing if mailed as provided in this section. If to City: City of Lake Elsinore Attn: City Manager 130 South Main Street Lake Elsinore, CA 92530 With a copy to: City of Lake Elsinore Attn: City Clerk 130 South Main Street Lake Elsinore, CA 92530 If to Contractor: West Coast Lighting & Energy Attn: Jim Raeburn 18550 Minthorn Street Lake Elsinore, CA 92530 17. Entire Agreement. This Agreement constitutes the complete and exclusive statement of Agreement between the City and Contractor. All prior written and oral communications, including correspondence, drafts, memoranda, and representations, are superseded in total by this Agreement. 18. Amendments. This Agreement may be modified or amended only by a written document executed by both Contractor and City and approved as to form by the City Attorney. 19. Assignment and Subcontracting. The parties recognize that a substantial inducement to City for entering into this Agreement is the reputation, experience and competence of Contractor and the subcontractors listed in Exhibit B. Contractor shall be fully responsible to City for all acts or omissions of any subcontractors. Assignments of any or all rights, duties or Page 7 obligations of the Contractor under this Agreement will be permitted only with the express consent of the City. Contractor shall not subcontract any portion of the work to be performed under this Agreement except as provided in Exhibit B without the written authorization of the City. If City consents to such subcontract, Contractor shall be fully responsible to City for all acts or omissions of those subcontractors. Nothing in this Agreement shall create any contractual relationship between City and any subcontractor nor shall it create any obligation on the part of the City to pay or to see to the payment of any monies due to any such subcontractor other than as otherwise is required by law. 20. Waiver. Waiver of a breach or default under this Agreement shall not constitute a continuing waiver of a subsequent breach of the same or any other provision under this Agreement. 21. Severability. If any term or portion of this Agreement is held to be invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions of this Agreement shall continue in full force and effect. 22. Controlling Law Venue, This Agreement and all matters relating to it shall be governed by the laws of the State of California and any action brought relating to this Agreement shall be held exclusively in a state court in the County of Riverside. 23. Litigation Expenses and Attorneys' Fees. If either party to this Agreement commences any legal action against the other party arising out of this Agreement, the prevailing party shall be entitled to recover its reasonable litigation expenses, including court costs, expert witness fees, discovery expenses, and attorneys' fees. 24. Mediation. The parties agree to make a good faith attempt to resolve any disputes arising out of this Agreement through mediation prior to commencing litigation. The parties shall mutually agree upon the mediator and share the costs of mediation equally. If the parties are unable to agree upon a mediator, the dispute shall be submitted to JAMS or its successor in interest. JAMS shall provide the parties with the names of five qualified mediators. Each party shall have the option to strike two of the five mediators selected by JAMS and thereafter the mediator remaining shall hear the dispute. If the dispute remains unresolved after mediation, either party may commence litigation. 25. Execution. This Agreement may be executed in several counterparts, each of which shall constitute one and the same instrument and shall become binding upon the parties when at least one copy hereof shall have been signed by both parties hereto. In approving this Agreement, it shall not be necessary to produce or account for more than one such counterpart. 26. Authority to Enter Agreement. Contractor has all requisite power and authority to conduct its business and to execute, deliver, and perform the Agreement. Each party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and to bind each respective party. The City Manager is authorized to enter into an amendment or otherwise take action on behalf of the City to make the following modifications to the Agreement: (a) a name change, (b) grant extensions of time; (c) non - monetary changes in the scope of services; and/or (d) suspend or terminate the Agreement. 27, Prohibited Interests. Contractor maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Contractor, to solicit or secure this Agreement. Further, Contractor warrants that it has not paid Page 8 nor has it agreed to pay any company or person, other than a bona fide employee working solely for Contractor, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom. 28. Equal Opportunity Employment. Contractor represents that it is an equal opportunity employer and it shall not discriminate against any subcontractor, employee or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex or age. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination. 29. Prevailing Wages. Contractor is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., ('Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on "public works" and "maintenance" projects. Contractor agrees to fully comply with all applicable federal and state labor laws (including, without limitation, if applicable, the Prevailing Wage Laws). It is agreed by the parties that, in connection with the Work or Services provided pursuant to this Agreement, Contractor shall bear all risks of payment or non-payment of prevailing wages under California law, and Contractor hereby agrees to defend, indemnify, and hold the City, and its officials, officers, employees, agents, and volunteers, free and harmless from any claim or liability arising out of any faiiure or alleged failure to comply with the Prevailing Wage Laws. The foregoing indemnity shall survive termination of this Agreement. 30. Execution. This Agreement may be executed in several counterparts, each of which shall constitute one and the same instrument and shall become binding upon the parties when at least one copy hereof shall have been signed by both parties hereto. In approving this Agreement, it shall not be necessary to produce or account for more than one such counterpart. [Signatures on next page] IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the date first written above. "CONTRACTOR" "CITY" WEST COAST LIGHTING & ENERGY CITY OF LAKE ELSINORE, a municipal corporation By: Its: Grant Yates, City Manager ATTEST: City Clerk APPROVED AS TO FORM: City Attorney Attachments: Exhibit A — Contractor's Proposal Exhibit B — List of Subcontractors Page 10 EXHIBIT A CONTRACTOR'S PROPOSAL [ATTACHED] EXHIBIT A EXHIBIT 'A' TO: City of Lake Elsinore ATTN: Stew Rutledge ADDRESS: Job Tuscany Hills sports Itg. Fax # 951-471-6134 WestlCoast Lighting and Energy, lnc.Use Only: Researched: i7 By: Jim Raeburn Date Submitted: March 16, 2015 Submitted By: Jim Raeburn Origin of Call Emergency Call. Corporate Office: 0 Contact: ❑ Qty Parts/Materials/Equipment Unit Price Total 14000 #6 THHN cu $0.49 $6,860.00 1500 #10 THHN cu ground $0.20 $300.00 8 17 x 30 concrete hand hole with concrete cover $120.95 $967.60 10 1-1/4 slip coupling PVC $0.75 $7.50 30 1-1/4 PVC $0.56 $16.80 60 Polaris direct burial splice 4-6 $43.48 $2,608.80 60 inline fuse holder $24.70 $1,482.00 60 type CC fuses 5 amp $11.70 $702.00 2000 mule tape $0.27 $540.00 1 misc hardware $250.00 $250.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 1 bond requirement $2,200.00 $2,200.00 1 engineering fee for plans $3,250.00 $3,250.00 Hours Rate *a 360 Journeyman (3) $89.50 $32,220.00 360 japprentice. (3) 1 $64.00 $23,040.00 $0.00 $0.00 Summary: ` Note if Overtime Material $19,184.70 Labor $55,260.00 Tax $1.098.80 Total: $75,543.50 This is a Prevailing Wage project estimated for a 3 week duration. Total of 3 Journeyman and 3 apprentice remove existing conductors accept for the outfield pole at field 2, could not prove conduit. repull home runs if possible, could not prove conduits. Remove and replace 8 of the 11 hand holes with a larger 17 x 30 with concrete lid. Ring out all conductors from the base of the pole to the top of the pole for recircuiting. Terminate using a direct burial splice for all, Each circuit will have no more than 4 heads per circuitre wire the existing control to split Approved By: field 1 and field 2. lift equipment by City Of Elsinore Date Approved: NONE LIST OF SUBCONTRACTORS [ATTACHED] EXHIBIT B City of Lake Elsinore 1308oi,th Main Street Lake Elsinore., CA 92530 w .lake-osinore.org Text File File Number: ID# 14-501 Agenda Date: 3/24/2015 Version: 1 Status: Approval Final In Control: City Council File Type: Report Agenda Number: 7) City of Lake Elsinore Page 1 Printed on 3/19/2015 CITY OF i/`�. LAKE LSIT OU- DREAM EXTREMF- REPORT TO CITY COUNCIL TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: GRANT YATES CITY MANAGER DATE: MARCH 24, 2015 SUBJECT: AGREEMENT FOR ARCHITECTURAL AND ENGINEERING SERVICES FOR PHASE II OF ROSETTA CANYON PARK IMPROVEMENTS FROM STK ARCHITECTURE, INC. Recommendation Authorize the City Manager to negotiate and approve agreement by and between the STK Architecture, Inc. and the City of Lake Elsinore in an amount not to exceed $250,000 for architecture and engineering services related to schematic design phase, design development phase, and construction document phase for Rosetta Canyon Park phase 2 improvements and authorize the City Manager to execute the agreement, subject to approve as to form by the City Attorney; 2. Authorize the City Manager to approve change orders up to 10% of the agreement in the amount of $25,000. Background and Executive Summary On May 23, 2006, the City Council approved an agreement for professional services with STK Architecture, Inc. to provide architectural and construction management services for the Rosetta Canyon Fire Station and design of the park improvements. On February 13, 2007, the City Council endorsed the conceptual plans. Subsequently, STK submitted formally for Design Review approval, and on May 1, 2007, the Planning Commission unanimously recommended that the City Council approve the design review. On May 8, 2007, the City Council approved the plans. Fiscal Impact Due to funding constraints, the project has been phased. Phase I included the 3 -bay, 8,657 square foot fire station, two (2) basketball courts, three (3) tennis courts, picnic areas with tables, a 1,400 square foot restroom building, tot lot, parking lot, and the Agreement for A/E Services from STK Architecture, Inc. March 24, 2015 Page 2 installation of irrigation and grass on Parcel C, the future park site. Phase II will include five lighted softball and little league ball fields, football field, concession/rest room facility, the supplemental parking lot along the west side of the park, and other improvements (additional picnic areas, walking paths, etc.). Phase III will include the Community Center and could commence in several years, upon the accumulation of estimated $3 million to fund the cost. The architecture and engineering service costs are estimated at $585,894, however, city staff are currently modifying the scope and believe the fees will be lower than estimated. Nevertheless, the $275,000 provides the resources for the architect to work while we further evaluate the civil engineering component, which STK have agreed to do. Staff will return to seek additional authorization for architecture and engineering services needed to fast track the process when construction documents are ready to be released for bid, which is expected to occur this summer. Prepared by: Jason Simpson Director of Administrative Services Approved by: Grant Yates City Manager Attachments: Attachment 1: Agreement A/E Proposal for Services — STK Architecture, Inc. AGREEMENT FOR PROFESSIONAL SERVICES STK ARCHITECTURE, INC ROSETTA CANYON PARK PHASE 2 DESIGN SERVICES This Agreement for Professional Services (the "Agreement") is made and entered into as of March 24, 2015, by and between the City of Lake Elsinore, a municipal corporation ("City") and STK ARCHITECTURE, INC., a CORPORATION ("Consultant") RECITALS A. The City has determined that it requires the following professional services: Complete plans and specifications as described in more detail in the scope of project proposal attached as Exhibit A. B. Consultant has submitted to City a proposal, dated March 11, 2015, attached hereto as Exhibit A ("Consultant's Proposal") and incorporated herein, to provide professional services to City pursuant to the terms of this Agreement. C. Consultant possesses the skill, experience, ability, background, certification and knowledge to perform the services described in this Agreement on the terms and conditions described herein. D. City desires to retain Consultant to perform the services as provided herein and Consultant desires to provide such professional services as set forth in this Agreement. AGREEMENT 1. Scope of Services. Consultant shall perform the services described in Consultant's Proposal (Exhibit A). Consultant shall provide such services at the time, place, and in the manner specified in Consultant's Proposal (Exhibit A), subject to the direction of the City through its staff that it may provide from time to time. Time of Performance. a. Time of Essence. Time is of the essence in the performance of this Agreement. The time for completion of the professional services to be performed by Consultant is an essential condition of this Agreement. Consultant shall prosecute regularly and diligently the professional services contemplated pursuant to this Agreement according to the agreed upon performance schedule in Consultant's Proposal (Exhibit A). b. Performance Schedule. Consultant shall commence the services pursuant to this Agreement upon receipt of a written notice to proceed and shall perform all services within the time period(s) established in the Consultant's Proposal (Exhibit A). When requested by Consultant, extensions to the time period(s) specified may be approved in writing by the City Manager. STK PSA Rosetta Park Design Page 1 C. Term. The term of this Agreement shall commence upon execution of this Agreement and shall continue until the services and related work are completed in accordance with the Consultant's Proposal (Exhibit A). Consultant hereby agrees and acknowledges that any and all work or services performed pursuant to this Agreement shall be based upon the issuance of a project task order by the City. Consultant acknowledges that it is not guaranteed any minimum or specific amount of work or services as all work or services shall be authorized through task order issued by the City. 3. Compensation. Compensation to be paid to Consultant shall be in accordance with the fees set forth in Consultants' Proposal (Exhibit A), which is attached hereto and incorporated herein by reference. In no event shall Consultant's compensation exceed Two Hundred Fifty thousand dollars ($250,000) without additional written authorization from the City. Notwithstanding any provision of Consultant's Proposal to the contrary, out of pocket expenses set forth in Exhibit A shall be reimbursed at cost without an inflator or administrative charge. Payment by City under this Agreement shall not be deemed a waiver of defects, even if such defects were known to the City at the time of payment. 4. Method of Payment. Contractor shall promptly submit billings to the City describing the services and related work performed during the preceding month to the extent that such services and related work were performed. Contractor's bills shall be segregated by project task, if applicable, such that the City receives a separate accounting for work done on each individual task for which Contractor provides services. Contractor's bills shall include a brief description of the services performed, the date the services were performed, the number of hours spent and by whom, and a description of any reimbursable expenditures. City shall pay Contractor no later than forty-five (45) days after receipt of the monthly invoice by City staff. 5. Suspension or Termination. a. The City may at any time, for any reason, with or without cause, suspend or terminate this Agreement, or any portion hereof, by serving upon the Consultant at least ten (10) days prior written notice. Upon receipt of such notice, the Consultant shall immediately cease all work under this Agreement, unless the notice provides otherwise. If the City suspends or terminates a portion of this Agreement such suspension or termination shall not make void or invalidate the remainder of this Agreement. b. In the event this Agreement is terminated pursuant to this Section, the City shall pay to Consultant the actual value of the work performed up to the time of termination, provided that the work performed is of value to the City. Upon termination of the Agreement pursuant to this Section, the Consultant will submit an invoice to the City, pursuant to Section entitled "Method of Payment" herein. 6. Ownership of Documents. All plans, studies, documents and other writings prepared by and for Consultant, its officers, employees and agents and subcontractors in the course of implementing this Agreement, except working notepad internal documents, shall become the property of the City upon payment to Consultant for such work, and the City shall have the sole right to use such materials in its discretion without further compensation to Consultant or to any other party. Consultant shall, at Consultant's expense, provide such reports, Page 2 plans, studies, documents and other writings to City upon written request. City acknowledges that any use of such materials in a manner beyond the intended purpose as set forth herein shall be at the sole risk of the City. City further agrees to defend, indemnify and hold harmless Consultant, its officers, officials, agents, employees and volunteers from any claims, demands, actions, losses, damages, injuries, and liability, direct or indirect (including any and all costs and expenses in connection therein), arising out of the City's use of such materials in a manner beyond the intended purpose as set forth herein. a. Licensing of Intellectual Property. This Agreement creates a nonexclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement ("Documents & Data"). Consultant shall require that all subcontractors agree in writing that City is granted a nonexclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data which were prepared by design professionals other than Consultant or provided to Consultant by the City. City shall not be limited in any way in its use of the Documents & Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City's sole risk. b. Confidentiality. All ideas, memoranda, specifications, plans, procedures, drawings, descriptions, computer program data, input record data, written information, and other Documents & Data either created by or provided to Consultant in connection with the performance of this Agreement shall be held confidential by Consultant. Such materials shall not, without the prior written consent of City, be used by Consultant for any purposes other than the performance of the services under this Agreement. Nor shall such materials be disclosed to any person or entity not connected with the performance of the services under this Agreement. Nothing furnished to Consultant which is otherwise known to Consultant or is generally known, or has become known, to the related industry shall be deemed confidential. Consultant shall not use City's name or insignia, photographs relating to project for which Consultant's services are rendered, or any publicity pertaining to the Consultant's services under this Agreement in any magazine, trade paper, newspaper, television or radio production or other similar medium without the prior written consent of City. Consultant's Books and Records. a. Consultant shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services, or expenditures and disbursements charged to City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant to this Agreement. b. Consultant shall maintain all documents and records which demonstrate performance under this Agreement for a minimum period of three (3) years, or for any longer period required by law, from the date of termination or completion of this Agreement. C. Any records or documents required to be maintained pursuant to this Agreement shall be made available for inspection or audit, at any time during regular business Page 3 hours, upon written request by the City Manager, City Attorney, City Auditor or a designated representative of these officers. Copies of such documents shall be provided to the City for inspection at City Hall when it is practical to do so. Otherwise, unless an alternative is mutually agreed upon, the records shall be available at Consultant's address indicated for receipt of notices in this Agreement. d. Where City has reason to believe that such records or documents may be lost or discarded due to dissolution, disbandment or termination of Consultant's business, City may, by written request by any of the above-named officers, require that custody of the records be given to the City and that the records and documents be maintained in City Hall. Access to such records and documents shall be granted to any party authorized by Consultant, Consultant's representatives, or Consultant's successor -in -interest. 8. Independent Contractor. It is understood that Consultant, in the performance of the work and services agreed to be performed, shall act as and be an independent contractor and shall not act as an agent or employee of the City. 9. PERS Eligibility Indemnification. In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services under this Agreement claims or is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS as an employee of the City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City. Notwithstanding any other federal, state and local laws, codes, ordinances and regulations to the contrary, Consultant and any of its employees, agents, and subcontractors providing service under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in PERS as an employee of City and entitlement to any contribution to be paid by City for employer contribution and/or employee contributions for PERS benefits. 10. Interests of Consultant. Consultant (including principals, associates and professional employees) covenants and represents that it does not now have any investment or interest in real property and shall not acquire any interest, direct or indirect, in the area covered by this Agreement or any other source of income, interest in real property or investment which would be affected in any manner or degree by the performance of Consultant's services hereunder. Consultant further covenants and represents that in the performance of its duties hereunder no person having any such interest shall perform any services under this Agreement. Consultant is not a designated employee within the meaning of the Political Reform Act because Consultant: a. will conduct research and arrive at conclusions with respect to his/her rendition of information, advice, recommendation or counsel independent of the control and direction of the City or of any City official, other than normal agreement monitoring; and b. possesses no authority with respect to any City decision beyond rendition of information, advice, recommendation or counsel. (FPPC Reg. 18700(a)(2).) Page 4 11. Professional Ability of Consultant. City has relied upon the professional training and ability of Consultant to perform the services hereunder as a material inducement to enter into this Agreement. Consultant shall therefore provide properly skilled professional and technical personnel to perform all services under this Agreement. All work performed by Consultant under this Agreement shall be in accordance with applicable legal requirements and shall meet the standard of quality ordinarily to be expected of competent professionals in Consultant's field of expertise. 12. Compliance with Laws. Consultant shall use the standard of care in its profession to comply'with all applicable federal, state and local laws, codes, ordinances and regulations. 13. Licenses. Consultant represents and warrants to City that it has the licenses, permits, qualifications, insurance and approvals of whatsoever nature which are legally required of Consultant to practice its profession. Consultant represents and warrants to City that Consultant shall, at its sole cost and expense, keep in effect or obtain at all times during the term of this Agreement, any licenses, permits, insurance and approvals which are legally required of Consultant to practice its profession. Consultant shall maintain a City of Lake Elsinore business license. 14. Indemnity. Consultant shall indemnify, defend, and hold harmless the City and its officials, officers, employees, agents, and volunteers from and against any and all losses, liability, claims, suits, actions, damages, and causes of action arising out of any personal injury, bodily injury, loss of life, or damage to property, or any violation of any federal, state, or municipal law or ordinance, to the extent caused, in whole or in part, by the willful misconduct or negligent acts or omissions of Consultant or its employees, subcontractors, or agents, by acts for which they could be held strictly liable, or by the quality or character of their work. The foregoing obligation of Consultant shall not apply when (1) the injury, loss of life, damage to property, or violation of law arises from the sole negligence or willful misconduct of the City or its officers, employees, agents, or volunteers and (2) the actions of Consultant or its employees, subcontractor, or agents have contributed in no part to the injury, loss of life, damage to property, or violation of law. It is understood that the duty of Consultant to indemnify and hold harmless includes the duty to defend as set forth in Section 2778 of the California Civil Code. Acceptance by City of insurance certificates and endorsements required under this Agreement does not relieve Consultant from liability under this indemnification and hold harmless clause. This indemnification and hold harmless clause shall apply to any damages or claims for damages whether or not such insurance policies shall have been determined to apply. By execution of this Agreement, Consultant acknowledges and agrees to the provisions of this Section and that it is a material element of consideration. 15. Insurance Requirements. a. Insurance. Consultant, at Consultant's own cost and expense, shall procure and maintain, for the duration of the contract, unless modified by the City's Risk Manager, the following insurance policies. i. Workers' Compensation Coverage. Consultant shall maintain Workers' Compensation Insurance and Employer's Liability Insurance for his/her employees in accordance with the laws of the State of California. In addition, Consultant shall require each subcontractor to similarly maintain Workers' Compensation Insurance and Employer's Liability Insurance in accordance with the laws of the State of California for all of the subcontractor's employees. Any notice of cancellation or non -renewal of all Page 5 Workers' Compensation policies must be received by the City at least thirty (30) days prior to such change. The insurer shall agree to waive all rights of subrogation against City, its officers, agents, employees and volunteers for losses arising from work performed by Consultant for City. In the event that Consultant is exempt from Worker's Compensation Insurance and Employer's Liability Insurance for his/her employees in accordance with the laws of the State of California, Consultant shall submit to the City a Certificate of Exemption from Workers Compensation Insurance in a form approved by the City Attorney. ii. General Liability Coverage. Consultant shall maintain commercial general liability insurance in an amount not less than two million dollars ($2,000,000) per occurrence for bodily injury, personal injury and property damage. If a commercial general liability insurance form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit. Required commercial general liability coverage shall be at least as broad as Insurance Services Office Commercial General Liability occurrence form CG 0001 (ed. 11/88) or Insurance Services Office form number GL 0002 (ed. 1/73) covering comprehensive General Liability and Insurance Services Office form number GL 0404 covering Broad Form Comprehensive General Liability. No endorsement may be attached limiting the coverage. iii. Automobile Liability Coverage. Consultant shall maintain automobile liability insurance covering bodily injury and property damage for all activities of the Consultant arising out of or in connection with the work to be performed under this Agreement, including coverage for owned, hired and non -owned vehicles, in an amount of not less than one million dollars ($1,000,000) combined single limit for each occurrence. Automobile liability coverage must be at least as broad as Insurance Services Office Automobile Liability form CA 0001 (ed. 12/90) Code 1 ("any auto"). No endorsement may be attached limiting the coverage. iv. Professional Liability Coverage. Consultant shall maintain professional errors and omissions liability insurance appropriate for Consultant's profession for protection against claims alleging negligent acts, errors or omissions which may arise from Consultant's services under this Agreement, whether such services are provided by the Consultant or by its employees, subcontractors, or sub consultants. The amount of this insurance shall not be less than two million dollars ($2,000,000) on a claims -made annual aggregate basis, or a combined single limit per occurrence basis. b. Endorsements. Each general liability and automobile liability insurance policy shall be with insurers possessing a Best's rating of no less than A:VII and shall be endorsed with the following specific language: i. The City, its elected or appointed officers, officials, employees, agents and volunteers are to be covered as additional insured with respect to liability arising out of work performed by or on behalf of the Consultant, including materials, parts or equipment furnished in connection with such work or operations. ii. This policy shall be considered primary insurance as respects the City, its elected or appointed officers, officials, employees, agents and volunteers. Page 6 Any insurance maintained by the City, including any self-insured retention the City may have, shall be considered excess insurance only and shall not contribute with it. iii. This insurance shall act for each insured and additional insured as though a separate policy had been written for each, except with respect to the limits of liability of the insuring company. V. The insurer waives all rights of subrogation against the City, its elected or appointed officers, officials, employees or agents. V. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City, its elected or appointed officers, officials, employees, agents or volunteers. vi. The insurance provided by this Policy shall not be suspended, voided, canceled, or reduced in coverage or in limits except after thirty (30) days written notice has been received by the City. C. Deductibles and Self -Insured Retentions. Any deductibles or self-insured retentions must be declared to and approved by the City. At the City's option, Consultant shall demonstrate financial capability for payment of such deductibles or self-insured retentions. d. Certificates of Insurance. Consultant shall provide certificates of insurance with original endorsements to City as evidence of the insurance coverage required herein. Certificates of such insurance shall be filed with the City on or before commencement of performance of this Agreement. Current certification of insurance shall be kept on file with the City at all times during the term of this Agreement. 16. Notices. Any notice required to be given under this Agreement shall be in writing and either served personally or sent prepaid, first class mail. Any such notice shall be addressed to the other party at the address set forth below. Notice shall be deemed communicated within 48 hours from the time of mailing if mailed as provided in this section. If to City: City of Lake Elsinore Attn: City Manager 130 South Main Street Lake Elsinore, CA 92530 With a copy to: City of Lake Elsinore Attn: City Clerk 130 South Main Street Lake Elsinore, CA 92530 If to Consultant: STK ARCHITECTURE, INC. Attn: G.V. Salts 42095 Zevo Drive, Suite A15 Temecula, CA 92590 17. Entire Agreement. This Agreement constitutes the complete and exclusive statement of Agreement between the City and Consultant. All prior written and oral Page 7 communications, including correspondence, drafts, memoranda, and representations, are superseded in total by this Agreement. 18. Amendments. This Agreement may be modified or amended only by a written document executed by both Consultant and City and approved as to form by the City Attorney. 19. Assignment and Subcontracting. The parties recognize that a substantial inducement to City for entering into this Agreement is the professional reputation, experience and competence of Consultant and the subcontractors listed in Exhibit B. Consultant shall be fully responsible to City for all acts or omissions of any subcontractors. Assignments of any or all rights, duties or obligations of the Consultant under this Agreement will be permitted only with the express consent of the City. Consultant shall not subcontract any portion of the work to be performed under this Agreement except as provided in Exhibit B without the written authorization of the City. If City consents to such subcontract, Consultant shall be fully responsible to City for all acts or omissions of those subcontractors. Nothing in this Agreement shall create any contractual relationship between City and any subcontractor nor shall it create any obligation on the part of the City to pay or to see to the payment of any monies due to any such subcontractor other than as otherwise is required by law. 20. Waiver. Waiver of a breach or default under this Agreement shall not constitute a continuing waiver of a subsequent breach of the same or any other provision under this Agreement. 21, Severability. If any term or portion of this Agreement is held to be invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions of this Agreement shall continue in full force and effect. 22. Controlling Law Venue. This Agreement and all matters relating to it shall be governed by the laws of the State of California and any action brought relating to this Agreement shall be held exclusively in a state court in the County of Riverside. 23. Litigation Expenses and Attorneys' Fees. If either party to this Agreement commences any legal action against the other party arising out of this Agreement, the prevailing party shall be entitled to recover its reasonable litigation expenses, including court costs, expert witness fees, discovery expenses, and attorneys' fees. 24. Mediation. The parties agree to make a good faith attempt to resolve any disputes arising out of this Agreement through mediation prior to commencing litigation. The parties shall mutually agree upon the mediator and share the costs of mediation equally. If the parties are unable to agree upon a mediator, the dispute shall be submitted to JAMS or its successor in interest. JAMS shall provide the parties with the names of five qualified mediators. Each party shall have the option to strike two of the five mediators selected by JAMS and thereafter the mediator remaining shall hear the dispute. If the dispute remains unresolved after mediation, either party may commence litigation. 25. Execution. This Agreement may be executed in several counterparts, each of which shall constitute one and the same instrument and shall become binding upon the parties when at least one copy hereof shall have been signed by both parties hereto. In approving this Agreement, it shall not be necessary to produce or account for more than one such counterpart. 26. Authority to Enter Agreement. Consultant has all requisite power and authority to conduct its business and to execute, deliver, and perform the Agreement. Each party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and to bind each respective party. The City Manager is authorized to enter into an amendment or otherwise take action on behalf of the City to make the following modifications to the Agreement: (a) a name change; (b) grant extensions of time; (c) non - monetary changes in the scope of services; and/or (d) suspend or terminate the Agreement. 27. Prohibited Interests. Consultant maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Consultant, to solicit or secure this Agreement. Further, Consultant warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Consultant, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom. 28. Equal Opportunity Employment. Consultant represents that it is an equal opportunity employer and it shall not discriminate against any subcontractor, employee or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex or age. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination. 29. Prevailing Wages. Consultant is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on "public works" and "maintenance" projects. Consultant agrees to fully comply with all applicable federal and state labor laws (including, without limitation, if applicable, the Prevailing Wage Laws). It is agreed by the parties that, in connection with the Work or Services provided pursuant to this Agreement, Consultant shall bear all risks of payment or non-payment of prevailing wages under California law, and Consultant hereby agrees to defend, indemnify, and hold the City, and its officials, officers, employees, agents, and volunteers, free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. The foregoing indemnity shall survive termination of this Agreement. 30. Execution. This Agreement may be executed in several counterparts, each of which shall constitute one and the same instrument and shall become binding upon the parties when at least one copy hereof shall have been signed by both parties hereto. In approving this Agreement, it shall not be necessary to produce or account for more than one such counterpart. [Signatures on next page] Page 9 IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the date first written above. "CITY" CITY OF LAKE ELSINORE, a municipal corporation Grant Yates, City Manager ATTEST: Clerk APPROVED AS TO FORM: City Attorney Attachments: Exhibit A — Consultant's Proposal Exhibit B — List of Subcontractors "CONSULTANT" STK ARCHITECTURE, INC., a Corporation By: Its: Page 10 EXHIBIT A CONSULTANT'S PROPOSAL [ATTACHED] EXHIBIT A March 11, 2015 Jason P. Simpson Director of Admin. Services City of Lake Elsinore 130 South Main Street Lake Elsinore, CA 92530 RE', A/E PROPOSAL FOR SERVICES ROSETTA CANYON PARK — PHASE 2 LAKE ELSINORE, CA APN 347-120-050 AND -053 Dear Mc Simpson: STK Architecture, Inc is pleased to submit our Proposal for Services on the above -referenced project. 1.0 Scone of Project 1.1 The addition to the Parl< includes A. 5 Softball Diamonds (200' Home Run) B. Concessions/Restroom with full commercial Kitchen C. Football Field D. Community Garden E. Splash Pad F, 45 Space Parking Lot G. 240 Space Parking Lot H. 2 Gazebos 1.2 The Fee includes complete plans and specifications as approved by the City of Lake Elsinore. Service during the Construction Administration phase shall be in conformance to AIA Form 13101 (Standard Form of Agreement between Owner & Architect). ��".CHII GCi URL1NlI MON WlJ ] ' r, Jason P. Simpson March 11, 2015 Page 2 of 4 1.3 Consultants provided with this scope to include Geotechnical Engineering (preliminary soils report and construction material/compaction testing), Landscape Architecture, Civil, Survey, Structural, Mechanical, Electrical Engineering, 1.4 Our scope of work for the site plan is to develop a design incorporating the access ingress and egress, parking, trash enclosure, CMU retaining and grade walls, etc. 1.5 Offsite coordination services (utility coordination for service and coordination of any other S.C.E. or AT&T conditions for approval), are included in the fee amount. 1.6 For construction observation, it is anticipated that the Architect will conduct 36 site visits (based on a nine month construction schedule, with weekly site visits), plus a punch list and final review meeting. The mechanical/electrical and structural engineer- will each conduct a total of two site visits. If more site visits are required, these will be "Extra Services" at $500/per site visit 1.7 Anticipated design meetings (6 meetings) between the Architect and the City are included. 1.8 STK's COnSfIUCtIOn Administration services will include the following: A. Weekly site visits and meetings to document the construction STK will prepare all meeting minutes and distribute to City Project Manager, document the status of RFIs, Change Orders, Construction Schedule, etc. B. Shop drawing review/approval. C. Pay application review/approval. D. Change order review/approval. E. Review contractor daily reports. F. Coordinate STK's consultants. G. Coordinate with City Departments and City Project Manager. H As-builts will be provided on disc in ACRD. 1.9 Engineering Resources will provide a WQMP and SWPPP plan/detail manual and N.O.I (Notice of Intent) to the State. 1.10 Additional services will he billed on an hourly basis per the attached hourly rate schedules. 1.11 STK will provide a One -Year Job Wall< Review, meeting minutes and coordination with the City and Contractor. 1.12 The Preliminary Project Schedule is based on the following: A. Design Phase -- March 2015 -June 2015 Jason P. Simpson March 11, 2015 Page 3 of 4 B. Bid and Award Phase —Aug. 2015-Sept.2015 C Notice of Construction Award — Oct. 2015 D. Begin Construction — Oct. 2015 E. Complete Construction — June 2016 F. Occupancy — July 2016 2.0 Professional Service Fee 2.1 The estimated construction cost of the Park is $5.8 Million, STK proposes a used fixed fee of $585,894 (10%)- Architect/Struct./M/P/E Inland Found. — (Geotech Eng & Material Testing) E.R. -- (Survey & Civil Eng) " Alhambra — (Landscape Architect) Total Fee 'See enclosed proposals (Inland,E.R. and Alhambra). 2.2 The proposed Fee Schedule breakdown would be as follows: Schematic Design Phase Design Development Phase Construction Document Phase Bidding/Negotiation Phase Construction Administration Phase $2_77,800 $57,900 $229,246 X20,948 $585,894 (10%) 15% $87,884 15% $87,884 50% $292,947 5% $29,295 15% L87,884 $585,894 2.3 The Fee will be invoiced monthly, based on the percentage of work completed, plus any reimbursable expenses. For budget purposes, miscellaneous reimbursable expenses will be approximately $12,000. 2.4 All invoices are payable upon presentation and fully due within 30 days of invoice date. Unpaid invoices, over 30 days past invoice date, bear interest at the rate of 1.5% per month, or 18% per year. 2.5 Relmbursable expenses shall include, but not be limited to, all mailing, printing, and photocopying. These costs will be fully itemized and shall be reimbursed in accordance with this Proposal. Travel expenses outside of the Southern California Region (if any) will also be reimbursable at the above rates. Jason P. Simpson March 11, 2015 Page 4 of 4 2.6 Insurance: STK maintains general Errors and Omissions Professional Liability Insurance in the amount of $2,000,000 per occurrence, with an annual aggregate limit of $2,000,000. If you have any questions regarding this Proposal, or wish to discuss specifics in detail, please do not hesitate to call me. Sincerely, _ G . Salts Architect/Owner gvs/ss Fnciosures Inland Foundation Eng, — Proposal - Engineering Resources — Proposal - Alhambra Group — Proposal T & B Engineering — Proposal T -Squared Prof. Eng. — Proposal STK I sourly Billing Rates Concept Cost Estimate Concept Site and Floor Plans EXHIBIT B LIST OF SUBCONTRACTORS [ATTACHED] EXHIBIT B Agenda Date: 3/24/2015 In Control: City Council Agenda Number: 8) City of Lake Elsinore Text File File Number: ID# 14-502 Version: 1 130 South Main Street Lake Elsinore, CA 92530 w lake-elsinore.org Status: Approval Final File Type: Report City of Lake Elsinore Page 1 Printed on 3/1912015 CITY OF i/`cam LADE C LSIf10RE DREAM EXTREME, REPORT TO CITY COUNCIL TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: GRANT YATES CITY MANAGER DATE: MARCH 24, 2015 SUBJECT: Agreement and Escrow Instructions for Purchase and Sale of Real Property: APN 370-120-045 Recommendation It is recommended that the City Council approve the Agreement and Escrow Instructions for Purchase and Sale of Real Property in substantially the form attached, authorize the Mayor to execute the Agreement in such final form as approved by the City Attorney, and direct the City Manager to execute the Certificate of Acceptance. Background In February 2014, the City Council directed staff to begin negotiations to acquire an unimproved 2.68 acre parcel (APN 370-120-045) located at Corydon Street and Palomar Road adjacent to Serenity Park. Serenity Park is a neighborhood park located at 19685 Palomar Road. This park features basketball courts, a tennis court, open turf field, children's playground and picnic tables. The City's CIP Budget includes construction of the Skate Zone at Serenity Park. Two basic features lacking at the park are restrooms and on-site parking. The proposed acquisition of the 2.68 acre parcel would provide for the expansion of Serenity Park to include these features and increased recreational opportunities which may include a bicycle skills park. Based on that direction and in accordance with applicable law, City staff presented a written offer to acquire the Serenity Park Expansion Site and has engaged in good faith negotiations with the property owners for the past twelve months. Although the property owners expressed an interest in selling the Serenity Park Expansion Site, the parties were unable to agree on the purchase price and terms of the proposed acquisition. On March 10, 2015 the City Council adopted a Resolution of Necessity authorizing the City Attorney to commence condemnation proceedings. Agreement and Escrow Instructions for Purchase and Sale of Property March 24, 2015 Page 2 Discussion Following the City Council's adoption of the Resolution of Necessity, the City Manager engaged in further negotiations with the property owner. These negotiations resulted in agreement as to the price and terms of payment for the City's acquisition of the property. Attached is an Agreement and Escrow Instructions for Purchase and Sale of Property which provides for the purchase of the property by the City for $220,000. Escrow fees will be paid equally by the City and the Seller and other costs shall be paid as is customary in real estate transactions in Riverside County. Acquisition of the property will provide a public benefit by providing recreational opportunities envisioned by the proposed expansion of Serenity Park, Fiscal Impact The Serenity Park Expansion Project is budgeted in the City's CIP and funds are available for Property acquisition and completion of the expansion project from CFD 2005-1. The potential for a bicycle skills park will require participation by the County of Riverside. By purchasing the property pursuant to the proposed Agreement and Escrow Instructions for Purchase and Sale of Property, the City will avoid litigation expenses and delay involved in prosecuting an eminent domain action. Prepared by: Barbara Leibold, City Attorney Approved by: Grant Yates, City Manager Attachments: • Vicinity Map • Agreement and Escrow Instructions OWNER: The Richard Irwin Kane 2006 Trust APN: 370-120-045 ESCROW/TITLE NO.: First American Title Insurance Company AGREEMENT AND ESCROW INSTRUCTIONS FOR PURCHASE AND SALE OF REAL PROPERTY THIS AGREEMENT AND ESCROW INSTRUCTIONS FOR PURCHASE AND SALE OF REAL PROPERTY ((his "Agreement"), dated for identification purposes only as of March 24, 2015, is made by and between the CITY OF LAKE ELSINORE, a California municipal corporation (`Buyer"). on the one hand, and THE RICHARD IRWIN KANE 2006 TRUST ("Setter"). on the other hand. This Agreement is for acquisition by the Buyer of certain real property hereinafter set forth in Attachment No. I to Exhibit "A" and is made on the basis of the following facts, intentions and understandings. RECITALS A. Seller is the present owner of that certain unimproved real property located at 32395 Corydon Street in the City of Lake Elsinore, California, generally described as Assessor's Parcel No. 370- 120-045 and more particularly described in Attachment No. 1 to Exhibit "A" (the "Property"). B. Seller desires to convey fee simple absolute title in the Property to Buyer in accordance with the terms and conditions of this Agreement, and Buyer desires to acquire the Property in accordance with this Agreement. AGREEMENT NOW, THEREFORE, for good and valuable consideration, receipt of which is acknowledged, the parties agree as follows: ARTICLE I PURCHASE AND SALE; PURCHASE PRICE; PUBLIC PURPOSE 1.1 Purchase and Sale. Buyer agrees to purchase the Property from Seller and Seller agrees to sell the Property to Buyer, on and subject to the conditions,. covenants and terms contained in this Agreement. 1.2 Purchase Price. The purchase price shall be Two Hundred Twenty Thousand Dollars ($220,000) (the "Purchase Price"). 1.3 Public Purpose. Buyer desires to purchase the Property for a public purpose. ARTICLE II ESCROW 2.1 Open Escrow. Within five (5) days after the execution of this Agreement by both parties, Seller and Buyer shall open escrow ("Escrow") with First American Title Insurance Company (the "Escrow/Title Company') located at 43620 Ridge Park Drive, Suite 200, "Temecula, CA 92590, Attention: Debra Fritz, PuTellase & Sale Agmt Kane -Ryan 032415 2.2 Close of Escrow. The "Close of Escrow" shall mean the time and day the Grant Deed is filed for record with the Riverside County Recorder, which shall be on or before forty-five (45) days after the opening of Escrow ("Closing Date"). The Close of Escrow shall be in accordance with Article IV of this Agreement. 2.3 Escrow Instructions. This Agreement shall constitute joint primary escrow instructions to the Escrow/Title Company; provided, however, that the parties shall execute such additional instructions as requested by the Escrow/Title Company not inconsistent with the provisions hereof. In the event of any inconsistency between such escrow instructions and this Agreement, this Agreement shall control the rights and obligations of the parties. ARTICLE III CONDITIONS PRECEDENT The purchase and sale under this Agreement shall be subject to the satisfaction of the conditions precedent set forth in this Article III (unless waived in writing by the party to whom the benefit of such condition runs) on or before the Closing Date or such earlier date as is specified in this Agreement, each of which conditions shall be a covenant of the party required to perform such condition. 3.1 Conditions to Buyer's Obligations and Due Diligence Period. A. Delivery of Title and Title Insurance. Seller shall convey title to the Property to Buyer at the Close of Escrow, subject only to Permitted Exceptions. The term "Permitted Exceptions" shall mean: (i) liens for real property taxes shown as exceptions in the Title Report provided that the taxes are not delinquent; (ii) the standard exclusions to coverage under Escrowffitle Company's ALTA Extended Coverage Owner's Policy of Title Insurance ("Title Policy"): and (iii) any other lien, encumbrance, title exception or defect that appears in the Title Report which Buyer has approved or which is caused by Buyer prior to the Close of Escrow. Notwithstanding the foregoing, in no event shall the following be considered Permitted Exceptions: deeds of trust or mortgages; judgments; mechanics' and materialmen's liens: tax fief or liens, encumbrances or other title matters created by Seller after the date of this Agreement without the prior written consent of Buyer. Buyer agrees that Seller's obligation to convey title to Buyer shall be deemed satisfied upon Escrow/Title Company's willingness to issue the Title Policy subject only to the Permitted Exceptions. B. Delivery of Title Report Delivery of Natural I lazard Zone Disclosure Report. (i) Within five (5) days following the opening of Escrow and at Seller's expense, Escrow/Title Company shall deliver to Buyer a preliminary title report for the Property ("Title Report") together with copies of any exceptions referred to in Schedule B of the Title Report. (ii) Within five (5) days following the opening of Escrow and at Seller's expense, Escrow/Title Company shall deliver to Buyer a Natural Hazard Zone Disclosure Report, including environmental ("NI Z Report"). C. Due Diligence Period. Buyer shall have seventeen (17) days after the delivery of the Title Report and the NJ Z Report (the "Due Diligence Period") to (i) review the exceptions, legal descriptions and other matters contained in the Title Report and (ii) conduct or review such surveys, investigations, studies and inspections and make or review such geologic, environmental and soils tests and other studies of the Property which Buyer deems necessary and appropriate in its sole and absolute discretion, including any "Phase I" and/or `Phase 2" investigations of the Property and such soils, geological, toxic waste, hazardous substance, and/or any other kind of soil or water contamination tests Purchase & Sale Agml Kanc-Ryan 032415 and analyses. Seller shall deliver to Buyer during the Due Diligence Period any other documents relating to the Property to the extent they are requested by Buyer and reasonably available to Seller. Buyer shall promptly provide to Seller a copy of all reports and test results. 11' the Buyer reasonably determines within the Due Diligence Period that the condition of title or the condition of the Property is not satisfactory for any reason, Buyer may elect to terminate this Agreement by promptly notifying the Seller and Escrow/Title Company in writing of its decision to terminate. D. Access to Property. Seller hereby grants to Buyer and any of Buyer's consultants a right of entry to the Property at reasonable times for the purpose of conducting soils and geological investigation and tests for toxic or hazardous substances and other contamination. Buyer may perform such tests either before or after the opening of Escrow as part of an environmental site assessment or in accordance with the Comprehensive, Environmental Response, Compensation and Liability Act (42 USC 9061 el seq.). With respect to such entry and investigation, Buyer shall be responsible for all costs and expenses associated with the inspection and such other cost as may be related thereto. E. Representations and Warranties. Each of the representations and warranties by Seller contained in Section 7.1 was true and correct in all material respects as of the date made and continues to be true and correct in all material respects as of the Close of Escrow. I''. Delivery of Close of Escrow Documents. Execution, delivery and acknowledgement as appropriate by Seller of the Close of Escrow documents set forth in Section 4.1 and other necessary Close of Escrow documents as may be reasonably requested by Buyer or Escrow/Title Company. G. No Material Change. No material change in the status of the use, title, occupancy or physical condition of the Property, unless caused by Buyer or its agents, shall have occurred with respect to the Property prior to Close of Escrow that has not been approved in writing by Buyer, which approval can be withheld in Buyer's sole discretion. Additionally, Seller shall (i) maintain its existing insurance policies in full force and effect; (ii) provide prompt written notice to Buyer of any casualty or condemnation affecting any portion of the Property after the date of this Agreement; (iii) deliver to Buyer, promptly after receipt by Seller, copies of all notices of violation issued by any governmental authority with respect to the Property received by Seller after the date of this Agreement; (iv) advise Buyer promptly of any litigation, arbitration or other judicial or administrative proceeding which concerns or affects the Property; and (v) comply in material respects with the requirements of all contracts, licenses, permits, approvals, guaranties and warranties. H. Seller Performance. Seller shall have performed each and every undertaking, covenant and agreement required to be performed by Seller under this Agreement prior to or at the Close Of Escrow. 3.2 Conditions to Seller's Obligations. A. Delivery of Purchase Price. Buyer shall have deposited the Purchase Price and Buyer's share of costs described in Section 4.2 A. (ii) below with Escrow/Title Company. B. Representations and Warranties. Each of the representations and warranties by Buyer contained in Section 8.2 below shall be determined to have been true and correct in all material respects as of the date made and shall continue to be true and correct in all material respects as of the Close of Escrow. I'urchase & Sale AgmI Kane -Ryan 03241.5 3 C. Delivery of Close of Escrow Documents. Execution, delivery and acknowledgement as appropriate by Buyer of the Close of Escrow documents set forth in Section 4.1 B(ii) and other necessary Close of Escrow documents as may be reasonably requested by Buyer or Buyer shall not have deposited the Purchase Price and Buyer's share of casts described in Section 4.3(b) above with Escrow/Title Company. D. Buyer Performance. Buyer shall have performed each and every undertaking, covenant and agreement required to be performed by Buyer under this Agreement prior to or at the Close of Escrow. 3.3 Failure of Conditions. The failure of Seller or Buyer to satisfy any of the conditions precedent contained in this Article 111 within the times specified in this Agreement shall constitute a default hereunder and unless such conditions are waived or the time for satisfaction extended by the party to whose benefit the conditions run, the party to whose benefit the conditions run shalt have the right to terminate this Agreement by delivering written notice to the other party and Escrow/Title Company. ARTICLE IV CLOSE OF ESCROW 4.1 Close of Escrow. The purchase and sale of the Property shall be consummated on or prior to the Closing Date in accordance with the following: A. Time. When Escrow/Title Company is in a position to issue the Title Policy and all required documents and funds have been deposited with Escrow/Title Company, and Buyer and Seller have advised the Escrow/Title Company in writing that the Conditions of Close of Escrow set forth herein have been satisfied or waived, Escrow/Title Company shall immediately close Escrow as provided below. B. Close of Escrow Documents. (i) Seller. No later than the day prior to the Closing Date, Seller shall duly execute and acknowledge as appropriate and deliver to Escrow/Title Company the following: (a) A grant deed ("Deed") conveying the Property to Buyer in the form attached to this Agreement as Exhibit C; (b) A Non -foreign Entity Affidavit ("Affidavit"), in the form attached to this Agreement as Exhibit D, pursuant to Section 10.2; and (c) Such documents and instruments as Escrow/Title Company may reasonably require to evidence the due authorization and execution of the documents and instruments to be delivered by Seller under this Agreement and to issue the Title Policy. The obligations of Seller to deliver documents and instruments into Escrow in accordance with this Section 4.IB(i) are separate, independent covenants of Seller and shall not be conditioned upon Buyer's deliveries in accordance with Section 4.1 B(ii). (ii) Buyer. No later than the day prior to the Closing Date, Buyer shall duly execute and acknowledge as appropriate and deliver to the Escrow/Title Company the following: (a) The amount of the Purchase Price, along with Buyer's share of any costs and expenses to be paid to or through Escrow/Title Company, less the Deposit; Purohase & Sale Agml Kane -Ryan 032415 4 (b) A Change of Ownership Statement, as required by Escrow/Title Company or Escrow/Title Company; (c) Such documents and instruments as Escrow/Title Company may reasonably require to evidence the due authorization and execution of the documents and instruments to be delivered by Buyer under this Agreement and to issue the Title Policy. The obligations of Buyer to deliver funds, documents and instruments into Escrow under this Section 4.IB(ii) shall be separate, independent covenants of Buyer and shall not be conditioned upon Seller's deliveries in accordance with Section 4.1B(i). C. Close of Escrow Procedure. At such time as the Escrow/"Title Company has received all of the items specified in Section 4.1 B, and at such time as Escrow/Title Company is prepared to issue the Title Policy in accordance with Section 3.IB, Buyer and Seller hereby authorize and instruct Escrow/Title Company to: (i) cause Escrow/Title Company to record the Deed, and issue the Title Policy to Buyer; (ii) pay any applicable recordation fees and transfer taxes; (iii) compute pro -rations relating to the Property for the accounts of Seller and Buyer; (vi) pay to Seller an amount equal to the Purchase Price, less any pro -rations chargeable to Seller and any amounts payable by Seller to Escrow/Title Company f'or its services and expenditures in connection with this Agreement (iv) pay to Buyer the balance of the funds then held by Escrow/Title Company, less any pro -rations chargeable to Buyer and any amounts payable by Buyer to Escrow/Title Company for its services and expenditures in connection with this Agreement; and (vii) deliver to Buyer and Seller a conformed copy of the Deed showing the recording information. 4.2 Fees; Expenses; Prorations. A. Fees, Expenses, Transfer Taxes. (i) Seller. Seller shall pay or satisfy, as applicable: (a) all documentary transfer taxes imposed in connection with the recording of the Deed; (b) one-half ('/z) of the Escrow fees; (c) the cost of the Title Policy for Buyer as is reasonable and customary in the amount of the Purchase Price; (d) the cost of the NHZ Report, and (e) any other customary fees and charges and expenditures authorized by Seller, including all costs (if any) associated with the conveyance to and/or from the Trust and the individual TrnStOr(S). (ii) Buyer. Buyer shall pay: (a) one-half ('/) of the Escrow fees; (b) the cost of recording the Deed and all other documents recorded at the Close .of Escrow; and (c) any other customary fees and charges and expenditures authorized by Buyer. Buyer shall have the right to procure all ALTA Extended Coverage Owner's Policy of Title Insurance ("ALTA Policy") and Buyer shall pay for the increased cost of such ALTA Policy above the cost of the Title Policy, the cost of any survey that the Escrow/Title Company requires for issuance of an ALTA Policy and for the cost of any other increase in the annount or Scope of title insurance if Buyer elects to increase the amount or scope of title insurance coverage or to obtain endorsements to the fide Policy or ALTA Policy. All other costs, if any, shall be apportioned between Buyer and Seller in the customary manner for real estate transactions in the County of Riverside, State of California. B. Real Property Taxes and Assessments. All real property taxes and assessments lar the fiscal years of the taxing and assessing authorities in which the Close of Escrow occurs shall be prorated on the basis of a three hundred sixty-five (365) day year at the Close of Escrow with appropriate debits and credits to the accounts of Buyer and Seller so that Seller shall be responsible for paying all of the same, to the extent duly allocable to the period ending on the day immediately prior to the Closing Purchase & Sale Agmr Kane -Ryan 032415 Date and Buyer shall be responsible for paying all of the same (if any shall be due), to the extent duly allocable to the period commencing upon the Closing Date. C. Commissions. Buyer and Seller represent and warrant to each other that no person or entity may claim or is entitled to a real estate commission, finder's fees or any similar payments with respect to this Agreement or the sale of the Property. Buyer and Seller shall each protect, defend, indemnify and hold the other harmless from and against all such claims for real estate commissions, finder's fees or any similar payments with respect to the sale of the Property in accordance with this Agreement. ARTICLE V BREACH 5.1 General. If either party breaches its obligations under this Agreement prior to the Close of Escrow, then the other party may, without terminating this Agreement, suspend performance by giving written notice to the other party until such breach is cured by the other party. Except for Seller's and Buyer's respective delivery obligations under Article IV, including, without limitation, Buyer's delivery to the Escrow/Title Company of the Purchase Price, neither party shall be in default under this Agreement unless it fails to cure a breach of such party's obligations under this Agreement within twenty-four (24) hours after receipt of written notice of such breach from the non -breaching party. Nothing contained in this Agreement is intended nor shall permit any party in default to terminate this Agreement or the Escrow provided for in this Agreement as a result of such default. 5.2 Termination. If either party breaches any of its obligations under this Agreement prior to the Close of Escrow and fails to cure such breach within twenty-four (24) hours after receipt of written notice from the other party, then the non -defaulting party may terminate this Agreement by written notice to the defaulting party and to the Escrow/Title Company. Termination of this Agreement shall be without prejudice as to whatever legal rights the party may have against the other arising out of this Agreement. If neither party has fully complied with the provisions of Escrow and notice has not been delivered pursuant to Section 5.1, then Escrow/Title Company shall proceed with the Close of Escrow as soon as possible. ARTICLE VI CONDITION OF PROPERTY 6.1 "As Is" Condition. The Property is purchased and sold in "AS IS" condition. Buyer, as specified in Section 11C, has or shall have inspected and conducted tests, inspections, investigations and studies of the Property as Buyer, in Buyer's discretion, deems necessary. Buyer is fully aware of earthquake faults on the Property and represents that it is acting and will act only upon information obtained by it from its own inspection and investigation of the Property and upon the express representations of Seller contained in this Agreement with the acknowledgement that Seller acquired the Property as a result of a foreclosure and has little knowledge of other conditions. ARTICLE VII REPRESENTATIONS AND WARRANTIES 7.1 Seller's Representations this Agreement and as an inducement to covenants, representations and warranties (and the continued truth and accuracy obligations hereunder): and Warranties. hi consideration of Buyer's entering into Buyer to purchase the Property, Seller makes the following each of which is material and is being relied upon by Buyer of which shall constitute a condition precedent to Buyer's A. Authority. Seller has the full power and authority to sell the Property, and this Agreement has been duly and validly authorized, executed and delivered by Seller and no other authorization or third party consent is requisite to the valid and binding execution, delivery and performance of this Agreement by Seller. B. Encumbrances. Seller is the owner of the fee interest in the Property free and clear of all liens, encumbrances and other matters other than those set forth in the Title Policy and the Property is not subject to any outstanding contract of sale, right of first refusal or purchase option, in favor of any person or entity, except Buyer. Seller will not sell, lease, sublease, assign, mortgage or otherwise encumber the Property without Buyer's prior written approval, which may be withheld in Buyer's sole discretion. C. Representations. All representations and warranties of Seller set forth in this Agreement shall be true on and as of the Close of Escrow as if those representations and warranties were made on and as of such time. D. Legal Power. The individuals executing this Agreement and the instruments referenced herein on behalf of Seller have the legal power, right and actual authority to bind Seller to the terms and conditions hereof and thereof. E. No Breach. There are no contracts or agreements relating to the leasing, operation and maintenance of the Property which will be effective as to the Property following the Close of Escrow. There are no agreements, rights or agreements under which any third person or party has any right or option to purchase the Property. This Agreement and all documents required hereby to be executed by Seller are and shall be valid, legally binding obligations of and enforceable against Seller in accordance with their terms, subject only to the applicable bankruptcy. insolvency, reorganization, moratorium laws or similar laws or equitable principles effecting or limiting the rights of contrasting parties generally. To Seller's knowledge, neither the execution and delivery of this Agreement and the documents referenced herein, nor the incurrence of the obligations set forth herein, nor the consummation of the transactions herein contemplated, nor compliance with the terms of this Agreement and the documents reference herein, result in the breach of any terms, conditions or provisions of, or constitute a default under, any bond, note, or other evidence of indebtedness or any contract, indenture, mortgage, deed of trust, loan, partnership agreement, lease, or other agreements or instruments to which Seller is a party Or effecting the Property. F. Litigation. There are no suits, claims, foreclosure proceedings, property tax protests, zoning or other administrative proceedings that are pending or, to the best of Seller's knowledge, threatened with respect to or in any manner affecting the Property. G. Condemnation; Eminent Domain. Except for the Resolution of Necessity adopted by the City Council of the City of Lake Elsinore on March 10, 2015, Seller has neither received any written notice from any governmental authority other than Buyer, nor has any knowledge of any action regarding eminent domain proceedings for the condemnation of all or any portion of the Property. To Seller's knowledge, Seller has not received any written notices of violations, including, without limitation, any environmental law violations, that still exist from any municipal or governmental bodies regarding the Property. H. Due Diligence. Seller has delivered to Buyer complete legible copies of all the material documents pursuant to Section 3.1 C. concerning the Property in Seller's possession or under its control. Purchase & Sale Agml Kane -Ryan 032415 7 I. Environmental Laws. To Seller's knowledge, Seller has not received written notice from any governmental authority that the Property or the use or operation thereof are in violation of any Environmental Laws, and to Seller's knowledge, no such written notice has been issued and, to Seller's knowledge, no violation of any Environmental Laws has occurred. To Seller's knowledge, no part of the Property has ever been used by any person or entity to refine, produce, use, store, handle, transfer, process, transport or dispose of any Hazardous Substances. 7.2 Buyer's Representations, Warranties and Covenants. In consideration of Seller entering into this Agreement and as an inducement to Seller to sell the Property to Buyer, Buyer makes the following representations, warranties and covenants, each of which is material and is being relied Upon by Seller (the continued truth and accuracy of which shall constitute a condition precedent to Seller's obligations hereunder): A. Authority. Buyer has the full power and authority to buy the Property, and this Agreement has been duty and validly authorized, executed and delivered by Buyer and no other authorization or third party consent is requisite to the valid and binding execution, delivery and performance of this Agreement by Buyer. B. Representations. All representations and warranties of Buyer set forth in this Agreement shall be true on and as of the Close of Escrow as if those representations and warranties were made on and as of such time. ARTICLE VIII CONDEMNATION, DAMAGE AND DESTRUCTION 8.1 Condemnation. If, between the date of this Agreement and the Closing Date, condemnation or eminent domain proceedings affecting any portions of the Property are initiated or are threatened to be initiated by any entity other than Buyer, then, Buyer shall have the right to either: (i) affirm this Agreement, which shall remain in full force and effect without any diminution of the Purchase Price and Seller shall assign to Buyer upon the Closing Date all of Seller's rights to any condemnation awards by depositing an assignment of said award with the Escrow/Title Company; or (ii) subject to and conditioned on Buyer's compliance with the remaining provisions of this Section 8.1, terminate this Agreement and neither party shall have any further obligations or liabilities to each other, except that Buyer's indemnity obligations under this Agreement shall survive any such termination. Buyer shall not propose, institute, cooperate with or permit any condemnation of all or any part of the Property prior to the Close of Escrow. 8.2 Damage and Destruction. If, between the date of this Agreement and the Closing Date. any portion of the Property is materially damaged or destroyed, then Buyer shall have the option by written notice to Seller to: (i) terminate this Agreement and Buyer shall have no obligation to purchase the Property and Seller shall have no obligation to sell the Property to or (ii) affirm this Agreement, which shall remain in full force and effect without delaying the Close of Escrow and without diminution of the Purchase Price. ARTICLE IX MISCELLANEOUS 9.1 No Foreign Investors. Seller warrants and represents to Buyer that Seller is not a foreign individual, foreign corporation, foreign partnership, foreign trust, or foreign estate (as those terms are defined in the Internal Revenue Code and Income Tax Regulations). Seller shall execute and deliver Pufchase & Sale Agml Kane -Ryan 032415 8 to Buyer at the Close of Escrow the Affidavit certifying the representations and warranties made pursuant to this Section. 9.2 Attorneys' Fees. If any action, proceeding or arbitration is brought to interpret or enforce the terms of this Agreement, the prevailing party shall be entitled to recover from the other party, in addition to all other damages, all costs and expenses of such action, proceeding or arbitration, including but not limited to actual attorneys' fees (including the allocated costs of in-house counsel), witness fees' and court costs. The phrase "prevailing party" as used in this Section shall mean the party who receives substantially the relief desired whether by dismissal, summary judgment or otherwise. The terms of this Section shall survive the Close of Escrow and shall not be merged with the Deed. 9.3 Notices. All notices and requests under this Agreement shall be in writing and shall be sent by personal delivery, facsimile or e-mail (with hard copy to follow the next business day by overnight mail), by nationally recognized overnight mail carrier such as FedEx or delivered in person to the following street addresses: SELLER: The Richard Irwin Kane 2006 Trust PO Box 1768 Wilmington, CA 90748 Telephone: Facsimile: E -Mail: richard a,originalrichard.com BUYER: City of Lake Elsinore 130 S. Main Street Lake Elsinore, CA 92530 Attn: Grant Yates, City Manager Telephone: (951) 674-3124 ext. 361 Facsimile: (951) 674-2392 E -Mail: barbaraacega.com.com With a copy to: Leibold McClendon & Mann PC 23422 Mill Creek Drive, Suite 105 Laguna Hills, CA 92653 Attention: Barbara Leibold Telephone: (949)457-6300 ext. 104 Facsimile: (949) 457-6305 E -Mail: barbaraa,cega.com.com Escrow/Title Company: First American Title Insurance Company 43620 Ridge Park Drive, Suite 200 Temecula, CA 92590 Attention: Debra Fritz Telephone: (951)296-2948 E -Mail: dfritz@61-stam.com All notices shall be effective upon the earlier of personal delivery or receipt of a facsimile confirmation statement, if sent by facsimile, or receipt ofconfirmation of delivery, if delivered by c -mail ora nationally recognized overnight mail carrier. Either party may change its address or designate a new street address for notices under this Agreement by notice complying with the terms of this Section. Purehas'e & Sale Apni Kane -Ryan 032415 9.4 Cooperation. Buyer and Seller shall reasonably cooperate with the other in connection with the requirements imposed by this Agreement and agree to cooperate with each other by executing such other documents or taking such other action as may be reasonably necessary in accordance with the intent of the parties as evidenced by this Agreement, provided such doerlmentS do not create any additional liability or expense for such party not contemplated by this Agreement. 9.5 Survival. Buyer's and Seller's representations, warranties and obligations under this Agreement shall survive the Close of Escrow and shall not be merged into or defeated by the execution, delivery or recordation of the Deed given in connection with this Agreement, 9.6 Interpretation, This Agreement shall be construed and enforced in accordance with the laws of the State of California as applicable to contracts entered into in California among parties doing business therein. This Agreement contains the entire agreement between the parties respecting the purchase and sale of the Property and supersedes all prior negotiations, discussions, understandings and agreements, both oral and written, between the parties with respect to such matters. This Agreement shall not be effective between the parties until the date this Agreement is executed and delivered into Escrow by both Seller and Buyer. This Agreement may not be modified or amended in any way except by a writing executed by both Buyer and Seller. The section headings of this Agreement are for convenience only and are not to be construed as part of this Agreement and do not in any way amplify or define the terms, conditions, and covenants of this Agreement and shall not be used in construction or interpretation of this Agreement. There are no third -party beneficiaries to this Agreement. Unless the context otherwise indicates, whenever used in this Agreement, the word "party" or "parties" means Buyer or Seller or both, as the context may require. Time is of the essence in the performance of each term of this Agreement. 9.7 Successors and Assigns. This Agreement shall be binding upon and inure to the benefits of the successors and assigns of the parties to this Agreement. In no event shall Buyer have any right to delay or postpone the Close of Escrow to create a partnership, corporation or other form of business association or to obtain financing to acquire title to the Property or to coordinate with any other sale, transfer, exchange or conveyance. 9.8 Severability. If any term or provision of this Agreement is determined to be invalid or unenforceable, the remaining terms and provisions shall not be affected thereby and shall remain in full force and effect to the maximum extent permitted by law. 9.9 Dates. Whenever any determination is to be made or action is to be taken on a date specified in this Agreement, if such date shall fall on Saturday, Sunday or legal holiday under the laws of the State of California, then in such event said date shall be extended to the next day which is not a Saturday, Sunday or legal holiday. 9.10 Counterparts; Telefaesimile Execution. ']'his Agreement may be executed in counterparts, all of which shall constitute the same Agreement, notwithstanding that all parties to this Agreement are not signatory to the same or original counterpart. 9.11 No Assumption of Seller's Liabilities. Buyer is acquiring only the Property from Seller and is not the successor of Seller. Except only for the obligations accruing after the Closing Date or assumed in writing by Buyer, Buyer does not assume or agree to pay, or indemnify Seller or any person or entity against any liability, obligation or expense of Seller or relating to the Property. 9.12 Limitation of Liability. No advisor, trustee, director, officer, partner, member, employee, beneficiary, shareholder, participant or agent of or in Seller or Buyer shall have any personal liability, directly or indirectly, under or in connection with this Agreement or any agreement made or Purchase & Sale Aim Kane-RNnn 03241 S 10 entered into under or pursuant to the provisions of this Agreement, or any amendment or amendments to any of the foregoing made at any time or times, heretofore or hereafter. The terms of this Section survive the Close of Escrow or termination of this Agreement. 9.13 Indemnification; Limitation on Liability. Seller hereby agrees to indemnify, defend and hold Buyer harmless from and against any claims, damages, demands, liabilities, losses, judgments, expenses and attorneys' fees and/or costs resulting firom any material breach of this Agreement by Seller, including, without limitation, the falsity of any representation or warranty made by Seller contained in this Agreement. Neither Buyer nor Seller shall in any event be entitled to, and each hereby waives, any right to seek consequential damages of any kind or nature from the other party arising out of or in connection with this Agreement. 9.14 Tax and legal advice. Seller represents and warrants that the buyer has not provided tax or legal advice to seller in connection with this agreement. Seller further represents and warrants that they have been advised of their right to legal counsel and tax advice and have either obtained the advice of independent legal counsel or a tax advisor with respect to the terms of this agreement and all attachments hereto and other agreements required hereby, or have knowingly and voluntarily decided not to consult with legal counsel or a tax advisor of his/her choosing. 9.15 Time of Essence. Time is expressly made of the essence with respect to the performance by Buyer and Seller of each and every obligation and condition of this Agreement including, without limitation, the Close of Escrow. 9.16 Exhibits Incorporated by Reference. All exhibits attached to this Agreement are incorporated in this Agreement by this reference. This Agreement is executed in three (3) duplicate originals, each of which is deemed to be an original. This Agreement includes eleven (11) pages, a signature page (Page 12) and two (2) exhibits including Exhibit "A", Grant Deed, and Exhibit "B", Seller's Certification of Non -Foreign Status. [Signatures on next page] PnfC11(15C S Sade Aonv Kano -Ryon 032415 I I IN WITNESS WHEREOF, the Buyer and the Seller have signed this Agreement and Escrow Instructions for Purchase and Sale of Real Property on the date set forth below. APPROVED AS TO FORM: LEIBOLD McCLENDON & MANN, P.C. By: Barbara Leibold, City Attorney "SELLER" THE RICHARD IRW IN KANE 2006 TRUST Richard Kane, Trustor . Trustor "BUYER" CITY OF LAKE ELSINORE By: Steve Manos, Mayor ESCROW/TITLE COMPANY'S CONSENT: Escrow/Title Company hereby acknowledges receipt of this Agreement and consents to the terms and conditions set forth herein. "ESCROW/TITLE COMPANY" m Name: Its: Dated: Purchase & Sale Agmt Kane -Ryan 032415 12 WHEN RECORDED MAIL AND MAIL TAX STATEMENTS TO: CITY OF LAKE ELSINORE 130 So. Main Street Lake Elsinore, CA 92530 EXHIBIT "A" GRANT DEED GRANT DEED "TRANSFER FAX % 'PO GOVI CODE SECTION 6103 FOR VALUABLE CONSIDERATION, receipt of which is hereby acknowledged, The RICHARD IRWIN KANE 2006 TRUST ("Seller"), hereby GRANT(S) to the CITY OF LAKE ELSINORE, a California municipal corporation, the real property referred to as APN No. 370-120-045 and described as: Dated: Dated: SEE ATTACHMENT NO. I TO EXHIBIT "A" ATTACHED HERETO AND INCORPORATED HEREIN BY REFERENCE "SELLER" THE RICHARD IRWIN KANE 2006 TRUST Richard Kane, Trustor Exhibit "A" Trustor ATTACHMENT NO. 1 TO EXHIBIT "A" LEGAL DESCRIPTION The land referred to herein is situated in the State of California, County of Riverside, City of LAKE ELSINORE, described as follows: A PN : 370-120-045 THE SOUTHWESTERLY 280 FEET OF LOT 17, 1N BLOCK E AS PER MAP OF RESUBDIVISION OF BLOCK D OF ELSINORE AS PER MAP RECORDED 1N BOOK 6, PAGES 296 OF MAPS, IN THE OFFICE OF THE COUNTY RECORDER OF SAN DIEGO COUNTY. EXCEPT "THE WESTERLY 720 FEET OF SAID LAND. ALSO EXCEPT THAT PORTION DEEDED TO THE CITY OF LAKE ELSINORE BY DEED RECORDED JANUARY 14, 1977 AS INSTRUMENT NO. 7573, OFFICIAL RECORDS. ALSO EXCEPT THAT PORTION MORE PARTICULARLY DESCRIBED AS FOLLOWS: BEGINNING AT THE SOUTHEASTERLY EXTENSION OF THE SOUTHWESTERLY LINE OF SAID LOT 17, AND THE CENTER LINE OF CORYDON ROAD; THENCE NORTH 530 29' 17" WEST. A DISTANCE OF 50.00 FEET TO THE TRUE POINT OF BEGINNING; TIIF_,NCE ALONG THE SOUTHERLY LOT LINE NORTH 530 29' 17" WEST, A DISTANCE OF 580.65 FEET, MORE OR LESS, TO THE WESTERLY LINE, OF THE ABOVE REFERRED PORTION OF SAID LOT 17, THENCE ALONG THE WESTERLY LOT LINE NORTH 360 37' 18" EAST, A DISTANCE OF 102.77 FEET; THENCE CONCAVELY THROUGH A CURVE HAVING A RADIUS OF 967.00 FEET, THROUGH AN ANGLE OF 40 56' 49' AND HAVING A LENGTH OF 83.77 FEET; THENCE SOUTH 530 29' 17" EAST, A DISTANCE OF 57.73 FEET THENCE NORTH 760 58' 00" FEET, A DISTANCE OF 35.45 FEET; THENCE SOUTH 36° 34' 48" WEST, A DISTANCE OF 89.97 FEET TO THE TRUE POINT OF BEGINNING. A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that dOCnment. STATE OF CALIFORNIA County of On before me, Notary Public, personally appeared who proved to rme on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their siguature(s) On the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct WITNESS my hand and official seal. Signature of Notary (Affix seal here) A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. STATE OF CALIFORNIA County of On , before me, a Notary Public, personally appeared who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are Subscribed to the Within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct WITNESS my hand and official seal. Signature of Notary (Affix seal here) ATTACHMENT NO. 2 to EXH1131T "A" CERTIFICATE OF ACCEPTANCE Government Code, Section 27281 THIS IS TO CERTIFY that the CITY OF LAKE ELSINORE, a California municipal corporation, acting through the Lake Elsinore City Council, hereby accepts for public purposes the real property, or interest therein, conveyed by Grant Deed executed by RICHARD KANE, Trustor and _ _, Trustor and dated 2015 and consents to the recordation thereof, IN WITNESS WHEREOF, I have hereunto set my hands and affixed the City's official seal, this day of CITY OF LAKE ELSINORE, a municipal corporation Attachment 2 to Exhibit A A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. STATE OF CALIFORNIA County of On , before me, _ a Notary Public, personally appeared who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their siguature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct WITNESS my hand and official seal. Signature of Notary (Affix seal here) EXHIBIT "B" SELLER'S CERTIFICATION OF NON -FOREIGN STATUS FIRST AMERICAN TRUST To inform the CITY OF LAKE ELSINORE. a California municipal corporation ("Transferee") that withholding of tax under Section 1445 of the Internal Revenue Code of 1986, as amended ("Code") will not be required upon the transfer of certain real property described as Assessor's Parcel No. 370-120-045 located in the City of Lake Elsinore, California to the Transferee by THE RICHARD IRWIN KANE 2006 TRUST (collectively, the "Transferor"), the undersigned hereby certify the following: 1/we am/are not a nonresident alien for purposes of United States income taxation; 2. My/our United States taxpayer identifying number (Social Security Number) is Richard Kane, Trustor Trustor 3. My/ow address is Transferor understands that this Certification may be disclosed to the Internal Revenue Service by the Transferee and that any false statement contained herein could be punished by fine, imprisonment, or both. Under penalty of perjury, I/we declare that I/we have examined this Certification and to the best of my/our knowledge and belief it is true, correct, and complete, and we further declare that I/we have authority to sign this document on behalf of the Transferor. Dated: "SELLER" THE RICHARD IRWIN KANE 2006 TRUST Richard Kane, Trustor Exhibit "13" Trustor Agenda Date: 3/24/2015 In Control: City Council Agenda Number: 9) City of Lake Elsinore Text File File Number: ID# 14-494 Version: 1 130 South Main Street Lake Elsinore, CA 92530 w .lake-elsinore.org Status: Approval Final File Type: Report City of Lake Elsinore Page 1 Printed on 3/19/2915 C k "I'Y 0 r 571 1 LADE ... " LSINO E 1`1 rte DREAM Exli l.ml- REPORT TO CITY COUNCIL TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: GRANT YATES CITY MANAGER DATE: MARCH 25, 2015 SUBJECT: PUBLIC HEARING ON THE AB1600 ANNUAL REPORT FOR FISCAL YEAR 2013-14 Recommendations 1. Conduct a public hearing and take testimony related to the AB1600 Annual Report for Fiscal Year 2013-14 prepared in accordance with California Government Code Section 66006. 2. Receive and file the AB1600 Annual Report for Fiscal Year 2013-14 and adopt the Findings set forth hereinbelow. Backaround The City of Lake Elsinore collects development impact fees for Traffic Infrastructure, City Hall and Public Works Facilities, Community Center Facilities, Lake Side Facilities, Animal Shelter Facilities, Fire Facilities and Library Facilities. The Mitigation Fee Act (AB 1600; Government Code Section 66000 et seq.) sets forth the requirements the City must follow in connection with such development impact fees which are imposed to defray the cost of construction of public facilities related to development projects. In addition, AB 1600 imposes certain accounting and comprehensive annual reporting requirements with respect to the fees collected. For accounting purposes, the development impact fees must be segregated from the general funds of the City and from other funds or accounts containing fees collected for other improvements. Interest on each development fee fund or account must be credited to that special revenue fund or account and used for the purposes for which the fees were collected. AB1600 Annual Report March 25, 2015 Page 2 Government Code Section 66006 contains comprehensive annual reporting requirements for development impact fees. This statute requires the City to make the following information available to the public annually for each development impact fee: • A brief description of the type of fee in the account. • The amount of the fee. • The beginning and ending balance of the account for the fiscal year. • The amount of fees collected. • The interest earned. • Identification of each public improvement on which fees from the account were expended, the amount of expenditures on each improvement and an identification of the percentage of the cost of the improvement that is being funded with impact fees. • Identification of an approximate date by which construction of the public improvement will commence if the local agency determines that sufficient funds have been collected to complete financing on an incomplete public improvement and the public improvement remains incomplete. • Description of each inter -fund transfer or loan made from the account, including the public improvement for which the transferred or loaned fees will be expended. • Findings, pursuant to Government Code section 66001(d) with respect to portions of the fee account that are unexpended in the fifth fiscal year following the initial deposit in the account and every five years thereafter. • The amount of any refunds made pursuant to statute. Staff has compiled the attached AB 1600 Report for Fiscal Year 2013-14 in accordance with the Fee Mitigation Act. The Report provides an annual accounting of the activity in each of development impact fee special revenue fund for the fiscal year ended June 30, 2014 and a five year history. The Report also provides a plan for future uses of the unexpended special revenue fund balances. The Report is available on the City's website and copies were also sent to the Building Industry Association ('BIA") and others for review as requested by them. In addition to the development impact fees reported in the attached AB 1600 Report, the City imposes the Western Riverside County Transportation Uniform Mitigation Fee (TUMF) and the local development fee for the Multiple Species Habitat Conservation Plan (MSHCP). These fees are a "pass through" to WRCOG and RCA, respectively, through the City's participation in these specific regional programs. Evaluation and accounting of these regionally -based fees are outside the scope of the City's AB 1600 Report. Discussion On June 11, 2002, City Council adopted Ordinance Number 1081, establishing its first AB 1600 development fee for Traffic Infrastructure. Subsequently, the City Council adopted and updated various other development impact fees applicable to new development within the City. The purpose of development impact fees is to finance the design, construction and acquisition of facilities and equipment necessary to AB1600 Annual Report March 25, 2015 Page 3 accommodate future development within the City. Through the General Plan and fee studies, the City of Lake Elsinore has established the nexus between development, the capital improvements necessary to mitigate the effects of development, and approved fees to fund the mitigation measures. Impact fees are generally reviewed every five years. City Council has approved an agreement with Wildan Financial Services to prepare an update to the impact fee study and analysis for the City with anticipated completion by April 2015. Development impact fees that are collected are segregated and placed in special revenue funds, which earn interest. Those funds are held for the facilities for which the fees are collected, in accordance with Government Code Section 66006. As of June 30, 2014, the City had 7 separate and distinct fees that are collected pursuant to AB 1600. Following is a summary listing of the fees, along with the balance for each fee account at June 30.2014: • Traffic Infrastructure Fee $3,189,630 • City Hall and Public Works Facilities Fee 896,610 • Community Center Fee 337,680 • Lake Side Facilities Fee 709,826 • Animal Shelter Facilities Fee (137,307) • Fire Facilities Fee 138 • Library Facilities Fee 1.591,245 The AB 1600 Report includes a detailed expenditure and revenue report for each development impact fee special revenue fund. The nature of the development impact fee special revenue funds is such that timing of receipt of revenues and construction of the related capital projects rarely coincide. As a practical matter, revenues are collected over time and accumulated until a development related project is needed; in years of construction, accumulated reserves will be used up. In certain instances, the City has constructed projects in advance of collecting sufficient funds through borrowing from other City funds, or by issuing long term external debt. This practice has resulted in certain categories of the AB1600 funds to operate with a deficit balance. In using the expenditure and revenue reports to determine whether the fees have been spent within five years of collection, the total expenditures and transfers -out over the five-year period must be added together, and then that total must be subtracted from the earliest fund balance. In a number of instances, this calculation shows that not only have fees collected five years ago been spent, but depending on the fund, fees collected in ensuing years have also been spent. Although AB1600 requires fees collected from developers be expended or committed within five years, the law, allows exceptions in recognition that some project costs can be of a magnitude that is takes more than five years to accrue adequate funds; or matching funds may not be available within the five-year period. AB 1600 requires the City to make the certain findings as to any unexpended development impact fee funds, whether committed or uncommitted, remaining after the fifth fiscal year following the first deposit and every five years thereafter. AB1600 Annual Report March 25, 2015 Page 4 All development impact fee categories with the exception of Traffic Infrastructure satisfy the provision of AB1600 that funds be expended within five years. Moreover, the City's Five Year (2013/14-2017/18) Capital Improvement Program (CIP), adopted on June 11, 2013, provides detail regarding the sources, amounts, and approximate dates of funding anticipated over a five year period that will be used to complete the financing of future capital projects such that all fund equity balances have been programmed to fund projects. The required findings as to the unexpended portion of the Traffic Infrastructure Fee special revenue fund are set forth below: 1. Identify the purpose to which the fee is to be put (Section 66001(d)(1) (A). The City Council finds that the purpose of the Traffic Infrastructure Fee is to mitigate traffic burdens created by new development to the City's arterial and collector street system and is imposed to finance the cost of new traffic infrastructure. 2. Demonstrate a nexus between the fee and the purpose for which it was originally charged (Section 66001(d)(1)(B). The City Council finds that the findings and facts as set forth in the City's Traffic Infrastructure Fee Nexus Studies and City Ordinance No. 1081 which findings and facts are incorporated herein by reference, amply demonstrate that there is a reasonable relationship and nexus between the fees imposed and the purpose for which said fees are charged. 3. Identify all sources and amounts of funding anticipated to complete financing of incomplete improvements (Section 66001(d)(1)(C). The City Council finds that that all of the sources and amounts of funding anticipated to complete financing for any incomplete improvements are identified and described in the attached AB 1600 Report. 4. Designate the approximate dates on which the anticipated funding is expected to be deposited into the fund (Section 66001(d)(1)(D). The City Council finds that that the approximate date on which the funding referred to in Finding No. 3, above, is expected to be deposited into the appropriate fund is designated and described in the City's Five Year (2013/14- 2017/18) Capital Improvement Program (CIP) which is incorporated herein by reference and in the attached AB 1600 Report. AB1600 Annual Report March 25, 2015 Page 5 Fiscal Impact Tracking of the fund activities, summarizing the activity for the AB 1600 Report, and preparation of the Report requires accounting and administrative resources. No funds were expended on outside sources to comply with this unfunded State mandate. This is a required reporting and compliance report per the California Government Code 66006. Prepared by: Shannon Buckley Fiscal Officer Approved by: Jason Simpson Director of Administrative Services Approved by: Grant Yates City Manager Attachments AB1600 Annual Report City of Lalcc Elsinore Traffic Infrastructure Fee Government Code 66000 Calculation FY2013-2014 The Traffic Infrastructure Fee became effective on June 11th, 2002 with the adoption of City Ordinance #1081. Traffic Infrastructure is considered aqy road and highway networks, including structures (bridges, tunnels, enlvarts, retnhring walls), .signage arid rnarldng.s, electr ical.systems (street lighting and traffic lights), edge treatments (curbs, sidewalks, landscaping), and specialieedfacilities such as road maintenance depots and restareas. The Tiaffic Infrastructure fee is collected to mitigate the additional traffic burdens created by new development to the City's arterial and collector street system arid is imposed to finance the costs of new traffic infrastructure. The fees voles depending on development type and is collected for each building payable upon the issuance of the certificate of occupancy. The fee is based on the attached formula and data sheet and varies fr'on project to project. The fee is based upon the attached fmrnula and data .sheet and varies from project to project Five Year Test Beginning Using First In first Out Method finding Account Description _ Fund Bulmrce FY2013-2014 Fund Balance Revenues & Other Sources Revenues Collected from 2009 390,190 Revenues Collected from 2010 Inve.sianent Earnings Revenues Collected from 2011 5 44,244 Revenues Collected from 2012 Recoverable Expenditures Revenues Collected from 2013 395 Revenues Collected from 2014 Developer Impact Fees _ Total Ending Fund Balance .8 3:37,273 Resu1C Flve Year Spent Test was met in accordance with Government Code 66001. _.._- Total Sources ---- _...-..__ ---- .-.Total.Sources .F 381,912 2014-2018 Capital Improvement Program, as noted below. Expenditto es ,C Other Uses 100% 57,932 183,467. Total Uses. Traffic Signal Installation @ Summerhill/Via Scenic - 44'. $ 57932 100% TnlnlAvnilohle $ '1,865,650 $ 323,980 $ 3,189,6BlJ Five Year Test 2014-2015 Using First In first Out Method Alignment study -230001 Unspent Funds Represent Ending Fund Balance June 30, 2014 Revenues Collected from 2007 $ 877,160 Revenues Collected from 2008 802,066 Revenues Collected from 2009 390,190 Revenues Collected from 2010 99,125 Revenues Collected from 2011 272,041 Revenues Collected from 2012 144,922 Revenues Collected from 2013 222,214 Revenues Collected from 2014 381,912 _ Total Ending Fund Balance .8 3,189,630 Resu1C Flve Year Spent Test was met in accordance with Government Code 66001. The City makes a finding that it will design and/or construction of major arterial aand collector sireet system in accordance withthe Fiscal Year 2014-2018 Capital Improvement Program, as noted below. 33,000 d improvement Facilities 2014-2015 'nlurnlea w Alignment study -230001 nl knFrnverngnf;Facilities Actual Ezputses FY2013.2014 %Complete 00%funded with Tra!fir Signal lnstallatton @ Grand/Riverside 4392 $ 12,177 Z5% 4% Traffic Signalltstallation@Stunme'hill/VlaScenlc-44: 23,603 50% 9% Cite Traffic Model Ululate - 4426 7.2,152 SO% 174b ipated Future ProjectsFY 2014-2015 'nlurnlea w Alignment study -230001 5 200,0,00 100x% City Traffic Model Update. - 4426 110,073 100% Development Impact Fee Study, - Z30003 1.5,000 38% 1-15/Rldh'oad Canyon Ultimate Intercbarnge. - Z10016 1,942,858 45% Inter change Operational Improvements- 150,000 100% Lake Street/Temescal Canyon Interchange - Z10025 100,000 100% Main Street Interchange - 710017 200,000 33% State Route 74 Roadway Widening -Z100'24 133,333 12'% Traffic Monitoring Cameras - Z10011 33,000 100% Traffic Signal Installation @ Grand/R{verside - 4392 183,467. 69% Traffic Signal Installation @ Summerhill/Via Scenic - 44'. 321,030 100% Traffic Swnal Phasim, Modifications -210012 70,000 100% City of Lake Elsinore City Hall and Public Works Facilities Fees Government Cade 66000 Calculation FY2013-2014 The City Hall and Public Works Facilities Fee became effective on August 23rd, 2005 with the adoption of City Ordinance #7153. City Hall and Publir. Works Facihtlesserve both homes and businesses citywide, The City Hall and Public Works Facilities fee is collected to in d late the additional burdens created by new development for cigr hall and public wanks facPh ie.s and is imposed to finance the costs oj'new city hail and public work.5 faril ities. 'The fee varied depending on development type and is collectedfor each building payable upon the Issuance a] the certhicate ofocnrpancy. Thefeeis based on the attached formula and data sheet and varies from project to project The fee is based upon the attached jarmula and data sheet and varies from project to project Account Description Beginning Fund Balance FY2013-2014 Ending Fund Balance Revenues & Other Sources Interest income Developer fees June 30,2014 $ 15,941 241,821 $ 27,489 Total Sources $ 257,762 80,001 Expenditures & Other Uses 77,658 -175,724 89,594 Total Uses 82,262 $ 475,724 121,594 Revenues Collected from 2014 257,762 Total Ending Fund Balance $ 096,610 TotalAvailable $ 1,114,572 $ (217,962) $ 096,610 Five Year Test FY2013-2014 Using Ficstln First Out Method %)funded with j'ee Unspent Funds Represent Ending Fund Balance June 30,2014 Revenues Collected from 2007 $ 27,489 Revenues Collected from 2008 160,049 Revenues Collected from 2009 80,001 Revenues Collected from 2010 77,658 Revenues Collected from 2011 89,594 Revenues Collected f ,om 2012 82,262 Revenues Collected from 2013 121,594 Revenues Collected from 2014 257,762 Total Ending Fund Balance $ 096,610 ResulL Five Year Spent Test was met in accordance with Government Code 66001. 'fire Ctiymakes a fending Clmt it pians to construct o new Civic Center and expand the Public Works Corporation Yard in the east part of the City within 1henext5yews. CorrenrlY, the City hasdecign plans Jul construction on that site, Theexpectedcostfarthispwjectis Cophol Irnpr'ovementP'acilities Gnpiml7mprovenrentPocilities Actual Expenses FY2013-2014 °%Complete %)funded with j'ee Downtown Seismic Retrofit -4327 $ 34.6,490 95% 31% Cultural Center Technology Upgrade -4354 13,584 1000/o 14% Veterans Memorial -4402 15,416 50% 45% Cultural Center Expansion- J415 83,316 1000/% 1000/% _City Hall Carpet Retrofit -4427 14,918 10% 100% Total Capitan Lnpruvarnent l'ncfIitles Arwal Expenses $ 475,724 Anticipated Future Projects _ FY2014-2015 %funded with fee City Facilities- Cltyflall/PWCm'p Yard Expansion $ 1,049,166 70% Development Impact Fee Study - Z30003 5,000 13% Downtown Se15/1110 Retrofit - 43'27 70,443 1.00% Facilitics Master Plan - Z30000 27,000 33% __.._.___ Total Anticiprtted Future Projects $ 1,151.,609 City of Lake Elsinore Community Center Facilities Fees Government Code 66000 Calculation FY2013-2014 The Conus unity Center Facilities Fee become effective on August 23rd, 2005 with the adoption of City Or 111153, Cornnnmity Center Facilities will primarily serve residents in the City by providing ,space and facilities for recreation and Soldier programs. The Community (,'oil ter Faclldiesfee is collected to mitigate the additional burdens created by new developmentfor City community center facilities and is imposed to finance the costs of new community center facilities. The fee out depending on development type and o collected for each building payable upon the Issuance of the certificate ofocruponcy. Thefee is bused on the attached formula and data sheet and variesfFom project to project. The fee is based upon the attached farm ula and data sheet and varies from project to project. Account Desertion Beginning FundBalance FY2013-2014 Ending Fund Balance Revenues&Other Sources Interestincome Developer fees $ $ 3,820 161,865 100% Total Sources $ 165,685 614 Expenditures&Other Uses - 1% 16,146 Total Uses 95% $ 16,146 Total Capdal Improvement Facilities Actual Expenses Tat,,,Avoflabll $ 188,141 .$ 149,539 $ ?i7,680 Using Post In First Out Method tins eat Funds Representiinrling Funrl Balance June 30,2014 Revenues Collected from 2011 $ 46,995 Revenues Collected from 2012 43,706 Revenues Collected firout 2013 81,294 Revenges Collected nro_m_ 2014 _ 165,685 Total Ending Fund Balance $ 337,680 Resnik Five Year -Spent was metro accnrdmuc withGovernrnrnt lode li!>ODl, Capital Improvement Facilities Capftal improvement Facilities Actual Expenses FY2013-2014 %Complete %funded withfee Senior Center Expansion -4310 $ 5,007 100% 20% Cultural Center Renovations - 508 614 100% 1% Downtown Seismic Retrofit -4327 10,525 95% 1% Total Capdal Improvement Facilities Actual Expenses $ _ 16,146 Anticipated Future FroJvcts _ FY2014-2015 %funded will)fee _-_- City Facilities- $ 447,9513 30% Development Impact Fee Study -Z30003 5,000 13% Facilities Master Plan - Z30000 17,000 21% Senior Center Sidewalks - 4 424 31,2M 9% .�_.. Total Anticipated Future Projects $ 501,180 City oj'Lake Elsinore Lake Side Facilities Fees Govern meet Code 66000 Calculation FY2013-2014 The lake Side Facilities Fee became effective on August 23rd, 2005 with the adoption of City 0?ditionce#1153, Lake Side Facilities will primarily serve residents in the City by providing recreation (it the lake. The Lake Side Facilities fee is collected to mitigate the additional burdens created by new development for City lake side fucilities and is imposed to mance the costs of new lain side facilities. 'Phe fee varied depending on development type and is collected jar each building payable upon the issuance of the cert(jicate of occupancy. The fee is based on the attached formula and dater sheet and varies from project to project. The fee is based upon the attached formula and data sheet and varies from project to project Account Description Beginning Fund Balance 17112013-2014 Ending Fund Balance Revenues & Other Sources Interest income Developer fees 84,817 $ 9,150 231,363 55,213 Total Sources 60,745 240,513 70,223 Expenditures & Other Uses 63,580 _$ 52,239 116,153 Total Uses .$ 52,239 $ 709,826 Anticipated Future Projects _...._..............._.....__-. FY2014-2015 % inuled with fee TotalAvailoble $-� 521,552 $ 188,274 $ 709,826 First In First Out Method mt Funds Represent Ending Fund Balance June 30, 2014 Revenues Collected born 2007 _S l 18,582 Revenues Collected from 2008 84,817 Revenues Collected from 2009 55,213 Revenues Collected from 2010 60,745 Revenues Collected from 2011 70,223 Revenues Collected from 2012 63,580 Revenues Collected from 2013 116,153 Revenues Collected front 2014 240,513_ Total Ending Fund Balance $ 709,826 j Result: Five Year Spent Test was met in accordance with Government Code 66001. The City makes a finding that it (plans to begin the anticipated future projects in accordance with the fiscal Year 2014-2018 Capital improvement Program, as noted below. Capitol improvement Facilities Capital Improvement Facilities Actual Expenses FY2013-2014 %_Complete % jimded_w_ithfee Whisker's fishing Beach improvements -4369 y. 1,621 5% 1% La Laguna Bait Shop Improvements -4430 24,286 100% 100% Lake Elsinore Aquatic Center -AQUA14 26,330 50% 1000A Total Capital Improvement Factlilies Acttml h'xpenses S _ 52,239 Anticipated Future Projects _...._..............._.....__-. FY2014-2015 % inuled with fee Developntentlmpact Dee Study -230003 _.� $' 5,000 13% Facilities Master Plan - Z30000 17,000 21% Lake Facilities Improvements 391,626 100% SCADA Upgrades - 05,000 100% Sportfish Nursery -4420 150,000 100% Whisker's Pis_hln{d Beach Improvements- 4369 420,000 100% ToCalAnfictpaeed Fudrr•e t'r•aJects 5' 1,068,826 City of Lake Elsinore Animal Shelter Facilities Fees Government Code 66000 Calculation FY2013.2014 The AnfmaI Shelter Facilities Fee become effective on August 23rd, 2005 with the adoption of City Ordinance #11.53. Anbnal Sheiterracilities will primari]y serve residents in the City by providing animal control and adoption services. 7'he Anomal Shelter Facil itle.s fee is collected to mitigate the additional burdens created by new development for Ciry animal facilities and is imposed to finance the costs of new anbnal facilities. The fee varied depending ori development type and is collected for each building payable upon the issuance of the certificate of occupancy. The fee is based on the attached formula and data sheet and varies from project to project. The fee is based upon the attached formula and data sheet and varies from project to project. Account Description Beginning Fund Balance FY2013-2014 Ending Fund Balance _ Revenues & Other Sources Interest incmne Developer tees $ 253 103,356 Tota15'omres $ 103,609 Expenditures & Other Uses 302,256 Total Uses $ 302,256 TotalAvailable $ 61,340 $ (198,647)$ (1.37,307) Five Year Test, Using First Jn First Out Method Unspent Funds Represent Ending Fund Balance June 30, 2014 _ Revenues Collected from 2014 (137,307) Total Ending Fund Balance $ m(137,307) Resu[d five YemSpent Test wa.r meth accurdmice with Government Code 66001. Capital Inapt ovement Foc'Oiifes Capital Impeovemen t Facilities Actual Expenses FY2013-2014 %Complete % jun (it'll witb fee. _ New Animal Shelter $ 302,256 100% 1.00% Total Capital Improvement Eaefli fes Aclual Expenses $ 302,256 AnUcirated Fuhrre Pralects FY2014-2015 %funded will](ee ._. _..._.__ $ Total Anticipated Future Protects 4 City ofbake Elsinore Fire Facilities Fees Government Code 66000 Calculation FY2013-2014 The Fire Facilities Fee becarne effective on June 13th, 2006 with the adoption of City Ordinance#1181. Fire Facilities a re considered fire stations and similar public saj'ety facilities that will primarily serve residents in the City by providing the physical facilities necessary to.support'fre, paroinPak and em erg ency response programs. The Pire Facilitiesjee is collected to mitigate the additional burdens created by new develop nentforCity f reJacilitles and is imposed refinance the costs ofnewfirefacilftles. Thefee varied depending on development type and is collectedfor each building payable upon the issuance of the certificate of occupancy, The fee is based on the attached formula and data sheet and varies from project to project. TheJee Is based upon the attached formula and data .sheet and varies from project to project. Account Description Beginning Fund Balance FY2013-2014 Ending Fund B❑lance Revenues & Other Sruirces Interest income Developer fees $ 980 236,312 Tota/Sources $ 237,29_2 _ Expenditures & Other Uses 196,635 _ _ Total Uses $ 196,635 Tot,�F,Available .$ (40,519) .$ 40,657 $ 138 fibe Year Test Using First In First Out Method _Unspent Funds Reprevent. Endirkg Fund Balance June 30, 2014 Revenues Collected from 2014 138 Total Ending Fund Balance _$_ 138 Result. Five Yen'Spentlest was met in accor'rlonve with Government Code 66001. Rosetta Canyon Fire n #97 Ladder Truck - 4398 FY2013.2014 % FY2014-2015 City oy'Lake Elsinore Library Mitigation Fees Government Code 66000 Calculation FY2013-2014 The Librcuy Mitigation Fee became effective on June 25th, 1977 with the adaption of City Or (bounce 11573.1 (C) (1-6) and City Ordinance #764,1 in 1986, Library Facilities are considered librar'iesthat meet. the Riverside City/Co unry Library 5'tandurds that will primarily serve residents in the City by providing the physical facilities necessary to support library. The Library Mitigatlon fee is collected forfature construction of library improvements to assure the necessary library f icilities o -e provided to the emnntwiity. The fee varied depending on development type and is collected fo each building payable upon the issuance of the certificate of occupancy. The fee is based on the attached formula and data sheet and varies from project to project. The fee is based upon the attached formula and data sheet and varies from protect to project Account Description Beginning Fund Balance FY2013-2014 Ending Fund Balance Revenues & Other Sources Interest haeme Developer fees June 30, 2014 $ 22,176 89,250 $ 37,476 Totalsources 96,959 111,426 —9,61.6 127,439 lixpenditures&Other Uses -- Revenues Collected from 2005 171,854 Total Uses 377.920 $ 9,616 164,934 Revenues Collected from 2008 81,752 Revenues Collected from 2009 50,693 TotalAvailable $ 1,489,435 $ 101,810 $ 1,591,245 ear Test FY2013.2014 _ First In First Out Method Library Supplies for Lake Elsinore Library snt Funds Represent Ending Fund Balance June 30, 2014 Revenues Collected from 2001 $ 37,476 Revenues Collected from 2002 96,959 Revenues Collected from 2003 127,439 Revenues Collected from 2004 107,100 Revenues Collected from 2005 171,854 Revenues Collected from 2006 377.920 Revenues Collected from 2007 164,934 Revenues Collected from 2008 81,752 Revenues Collected from 2009 50,693 Revenues Collected from 2010 59,383 Revenues Collected from 2011 74,372 Revenues Collected from 2012 49,143 Revenues Collected from 2013 86,794 Revenues Collected from 2_014 111,426 Total Ending Fund Balance $ 1,591,245 ala five Year Spent Test was met in accordance with Government Code 66001. The City hakes a finding that it begin the acquisition and design phase to construct a new Library within rhe next,5 year In accordance with the al Year 2014-2018 Capital Improvement Program- The expected cost to this project is approximately $19.2 Capital Improvement Facilities Copy/ruprovonrent Facilities Actual Lxpense.s FY2013.2014 _ Vo Complete % JLnded with fee Library Supplies for Lake Elsinore Library $ 4,004 100`Ye 10'% Supphes for Vi 11"gb,h Library 'i,532 _1000/0 14% —L", —"IY 'fatal C'apttallmprovoneut PnciRt(es Actrud Expenses _$ 9,G16 Anticipated Future Projects FY2014-2015 % fundort with%ee City Librnr_�Site _ $ 1,654,11_9 100% Total Anticipated Future Projects $ 1,654,119 City of Lake Elsinore 130 South Main Street Lake Elsinore, CA 92530 /r.at www lake-elsinore org Text File File Number: ID# 14-503 Agenda Date: 3/24/2015 Version: 1 Status: Approval Final In Control: City Council File Type: Report Agenda Number: 10) City of Lake Elsinore Page 7 Printed on 3/19/2015 CITY or�� LADE LLSIA0P E `� DIUA a EXrREMr.,. REPORT TO CITY COUNCIL TO: Honorable Mayor and Members of the City Council FROM: Grant Yates, City Manager DATE: March 24, 2015 SUBJECT: Presentation of the Association of California Cities, Orange Count (ACC -OC) by Lacv Kellv, CEO Recommendation It is recommended that the City Council receive the presentation and consider formally joining this group. Discussion Ms. Kelly of the ACC -OC will be making a presentation to join this select group. The Association works to create dialogue around the policies, principles and people that help shape our local communities; monitors the Legislation that impacts our area, and works toward focusing the local State and Federal representatives on this specific region. Their Committee Roundup includes: Energy & Environment Committee; Legislative and Regulatory Committee; Local Government and Innovation Committee, Public Engagement Committee; and Technology and Infrastructure Committee. Committees are determined by the members of the organization each year via survey and feedback. Additionally, the ACC focuses advocacy on regional agencies netting significant wins on behalf of cities in this niche area where a majority of threats are posed to local control and city funding. Fiscal Impact The Council will need to budget for the membership on an annual basis. Membership is based on population and the cost for FY 2015-16 will be $16,300.00. Prepared By: Virginia J. Bloom, City Clerk Approved By: Grant M. Yates, City Manager Agenda Date: 3/24/2015 In Control: City Council Agenda Number: 11) City of Lake Elsinore Text File File Number: ID# 14-504 Version: 1 130 South Main Street Lake Elsinore, CA 92530 w lake-elsinore.erg Status: Approval Final File Type: Report City of Lake Elsinore Page 1 Printed on 3/19/2015 CITY OF LADE LSINOR '-N- DRC^AM FXrIUME. REPORT TO CITY COUNCIL TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: GRANT M. YATES CITY MANAGER DATE: MARCH 24, 2015 SUBJECT: UPDATE ON PARK MAINTENANCE PROGRAM Discussion This staff report is an update of staff's efforts on the City's preventative maintenance program for the City's existing 18 parks. Staff has begun the assessment of the City's parks as part of the Parks Facilities Master Plan Update which is currently in progress. Staff has prepared a short presentation to update the City Council to receive and file. Prepared by: Vince Damasse, P.E. Director of Public Works Approved by: Grant M. Yates City Manager Agenda Date: 3/24/2015 In Control: City Council Agenda Number: 12) City of Lake Elsinore Text File File Number: ID# 14-505 Version: 1 130 South Main Street Lake Elsinore, CA 92530 w lake-elslncre. are Status: Approval Final File Type: Report City of Lake Elsinore Page 1 Printed on 3/19/2015 � ) 3 \ } \ ƒ � � e \ y � \ } !IE dew\ ( ? . } / ! : , . LUM ( } may\ . a � Raw ��§ \ - Cal � � ^ } A N N = U T @ C T @ N C O O) Q CA N ro N = L1 c C N (6 @ -O N T N T Q1 N a ¢ 3 > u o m Q. O ,C N d) O) O N O @ n N N 0 O U � N O. C (D N O (D C) Q O(i ,T N O UJ a) Ui U U r C N N N .0- @ p L — O L T U w- O a) "a) m m m uNi = m Y@ O cu o L :c .0 o N 0"� m e N O @ C O_ 7 N N 0 > C N0 N X E N N 5 N N (1)Q N N O > C O z >° > c c c co UN Z ¢?� C6 a m M SD U c� c CJ O O CL i`) N N N ci U o N o_ o O N `m Q N O y N m -c N K o c LY _ a n d a n a O. N a o a m .n v w tp `i N a 0 v .N L U 4� N r • 4. �4 U yt.� l�piyt' IYS i A71 A2� '1fi< q7z c) }�i� • iN 4 � 1 $ a= IJ1' w4£t p� pt ap, 4; p gk a 0 v .N L U 4� N r a u � c n ° o •s N O c � o C2 N O O 4 � "e v TI � '> E o E a` o .. 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ILL X) a Mm N at E Z mm -tq w 0 LL 0 Z m 0� mu) .E- m O U 9 Z LIJ Z z :5 0 0 0 --------- - ------- m C < 0 w C) E m 0 M.9 >> > W E 0 (D � M 0 0 Lu Z U) ol 0,0 '6 0 05 17 a) i W E - m m < (D C C) 0 ILL z 0) () 0 110- z - 0 > , c m - , — -a Z.0 0 w Lu 0 �w 0 0- w E c m D uj z 0) 0 cl� 0 D� < 0) Lli , — 2 .— o 0 0 z U- �ol 0 co L LL L) C) OM �o \ §a/...�. }~a \ \ E z /\ƒ\ j / § ( \ \ za / 0 /Ld 4 0 a / \ K j \ e § < g / \ < \ \ L < \ § g / } } % / / < LU IL $ $ j \ ƒ u / LL 0 u LO /.. \ � \ \ § 2 2 z ¥ z y z 2%[z % \ \®� % / { \ / \ \ \ \ \ E z / \0 �\ E \ aU) m / G% \$ CA\ j 0 i2 \ \ \ i / \ 0 ® 0 4 m \// %/ z \\� U. ) \i / a >$/ // 0 G ±\zr—< \ / *`> \ Q-' \� \ z z % �W\ƒ Z ;u E z §\JJ E )//)_\ )/\\\/ {z__z« � � j / § ( \ \ za / 0 /Ld 4 0 a / \ K j \ e § < g / \ < \ k \ L < \ § g / } } % / / { LU IL $ $ j \ ƒ u / � � LD/ IL § u u \ � \ \ § 2 2 z ¥ z y z / % \ % / { \ / \ \ \ \ \0 �\ aU) m / G% \$ j \ \ \ i / \ 0 ® 0 4 m \// %/ z \\� \i / >$/ // 0 /®/7§/ve ±\zr—< \ / *`> \ Q-' \ z z % � � COMMUNITY SERVICES DEPARTMENT AGENDA REPORT TO: Grant Yates, City Manager FROM: Johnathan O. Skinner, Community Services Director DATE: March 16, 2015 SUBJECT: Community Services Monthly Report PREPARED BY: Vicky Saavedra, Community Services Office Specialist II. RECOMMENDATION: Receive and file. BACKGROUND: The following provides a summary of the Community Services Department's programs, activities and events for February 2015. VOLUNTEERS We currently are recruiting volunteers to work at our Children's Fair event that will be held on April 4, at McVicker Canyon Park. We also are recruiting clerical volunteers for City Hall, Public Works, Engineering, City Clerk's Office and the Senior Center. The current total of volunteer applications submitted this year is % COMMUNITY CENTER The Community Center is excited to offer new recreational classes which include; Craft Stars, Cyclone Athletics Basketball and Youth Tennis and Dog Training. Studio 395 hosted their monthly "Live Art & Music" event on Saturday, February 21. They had live music by local bands and vendors selling arts and crafts. SENIOR ACTIVITY CENTER Free tax services begin this month and will continue through mid-April for all seniors. Walk-in service is available on Wednesdays and Fridays from 9:30 am -1:30 pm 48 seniors attended the Harrah's Casino trip that was held on was on Wednesday, February 4. A free Blood Pressure Clinic was held and had 29 participants, other services offered were; Legal Advice, Successful Aging, Funeral Pre -Planning and Weekly Bread Distribution. We began a "Monthly Information Meeting" to replace the Coffee Club Program, this meeting will be held on the last Friday of each month. We will be available to answer questions and provide the activities schedule for the following month. This will make the registration process much easier. The new Dog Behavior Class was very informative. Teri Harvey, from All American Dog Training was exceptional in providing basic information and answering questions. Our nutrition program served a total of 792 meals. On an average attendance were serve 205 seniors daily. SPECIAL EVENT The Storm held their first time Black Light Run on February 7 at the Diamond Stadium from 6 to 9 pm. Over 4,000 participants were able to enjoy a colorful run along the levee and live entertainment in Parking Lot B of the Stadium. SKATE PARK The total attendance at the McVicker Skate Park for the month of February was 667. We had 6 rentals and 28 new waivers filled out. Skate 216 Scooter 325 BMX 126 CITY OF LAKE ELSINORE MEMORANDUM TO: MAYOR AND CITY COUNCIL FROM: GRANT M. YATES CITY MANAGER DATE: MARCH 24, 2015 SUBJECT: MONTHLY PUBLIC WORKS SUMMARY MARCH 2015 Public Works Street Maintenance_ February March_ _ Pot Hole Repairs 106 332 Graffiti Removal 118 141 Stone Drains Cleaned 30 17 Illegal Dumping Clean-ups 39 79 Signs Installed 0 -- 19 --- .._...... .. ._ - -._... --- Sign Repairs 42 _ _ 32 — Sidewalk Repairs (Square Ft) 701 -- ------..._.-------- 260 _... — - __... Curb & Gutter Repairs (Linear Ft) 62 0 Removed Illegal Signs 86 336 Area Sprayed With Herbicide (in acres) 22 16 Shopping Carts Pick -Ups 20 71 Trimmed Trees Various Locations 6 7 Drain Inspections 30 17 Removal of Road Hazards 0 30 Heatwurx Repair Units0 - - -------- 0 - -------- Vehicle Maintenance Vehicle Repairs 10 12 Vehicle Service -- 6 7 _ __._._- - - Alignmonts0 0 Tire Installation & Repairs 19 _ 17 Small Equipment Repairs 4 8 Service Calls 5 9 Mufflers & Tailpipes 0 0 Body Shop Repairs -0 . Traders Repaired _. 9 12 Batteries & Jump Starts __.,... Boat Repairs 2 0 Heavy Equipment Repairs 6 17 Vehicle Maintenance Program (Fleet 2000) 0 8 Weed Abatement Lots Cleaned 0 0 City Lots Cleaned 2 6 Trees Trimmed 15 16 Illegal Dumping Clean-ups 5 10 Replaced irrigation clocks 0 0 Shopping Carts Picked Up 1 15 Checked all Landscaped areas for Major Issues 1 Day 0 Removed Illegal Signs 5 4 ENGINEERING DIVISION - PUBLIC COUNTER --- - - Research Requests 3 7 Plan Checks 5 5 — — - - Final Maps - 1 -- 0 Grading 4 _...__ 5 - — -....----------- -- Street Improvement 2 2 Development Review 2 6 Flood Plain Determination 1 0 Bond Release Requests 1 0 Oversize Transportation Permits 1 4 Encroachments Permit Applications 18 9 Encroachment Permit Traffic Issues 8 0 _i CIP UPDATE _.. ---- --- -- ...._._ Project Construction ,... Project Status Project Location Design Senior Centei Sidewalk Senior 100% plans In progress Contractor submittals Improvements Center completed approved. Materials on Project No. 4424 order I i MW ker Dog Park McVicker 100% I 100% completed j i Project completed Fence Improvements Park Complete Project No. 240000 Project is under close- out phase Notice of Completion filed on 3/10/2015 — —- Lakepoint Park Electrical Lakepoint 100% _- ------- -- In progress West Coast lighting & Panel Park Complete Energy (Contractor) Project No.4414 submittals and ordering of equipment in progress Serenity Park- Skate Serenity Park 30% Scheduled for April Design -build in progress Zone completion 2015 Project No. 4419 Facilities Master Plan Citywide Project underway. Data Project No. Z30000 collection completed. CIP project list to be provided in March 2015 Completion by June/July 2015 -- Parks Facilities Master ---- Citywide .......... Pioiect underway. Data Plan collection completed. Project No. 4106 CIP project list to be provided in March 2015 i i Completion by June/July 2015 CIP UPDATE ------ —._.__. Protect ._ Project Location -.- Design .......... Construction _. Project Status ! City Master Drainage City In progress Base map and Plan Update Project watershed del!neation No.120 90% complete. Completion anticipated for December 2015 User Fee Study Citywide In progress Fee study underway by Project No. 230002 Willdan Engineering. Cost allocation study completed. Anticipated completion March/April I 2015 Gunnerson Street Gunnerson 95% design Under Plan Check for Rehabilitation between completed 95% design plans. Project No. 4350 Lakeshore NEPA environmental Drive and clearance is underway SR -74 Staff to submit RFA package to Caltrans for construction by 7/1/2015 Collier Island Outlet Mall 80% Construction Developer Agreement Modification Phase I completed anticipated for approved. Plans are Project No. 4388 April/May 2015 being finalized by staff and Developer to bid the I project City Monument Signs Lake Elsinore 100% In progress Materials submittals Project No. 4396 design have been approved. completed Contractor has already placed an order for the sign Third Street Drainage – Lake Elsinore In progress Three (3) alignments Phase 1 identified and Project No. 4296 undergoing feasibility review f CIP UPDATE Project Traffic Signal Installation Canyon Hills/Sage Road Project No. 4368 Project Location Sage at Canyon Hills Design 100% Construction 100% Project Status Project completed Notice of Completion filed with City Council on 3/10/15 Traffic Signal Installation Riverside 85% City Coordinating with Grand Avenue at Drive (HWY County on development Riverside 74) @ Grand projects and obtaining Project No. 4392 Ave and signal plans from Riverside Dr. developer (HWY 74) @ Lakeside H.S. Slurry Seal Project Various 100% 100°/o Project is substantially Pro 1 Project No. Z10014 streets completed. Project citywide under Close out phase. - - --- Pavement Management _t Citywide ---- re In progress ____-.._. Design RFP received Program (Grind & and evaluated in March Overlay / R&R Phase 2) 2015. Design PSA to be Project No. Z10008 awarded in April 2015 Annual Pavement Citywide In progress Citywide sidewalk Management Plan - survey project kick-off Project No. Z10005 meeting conducted by Bucknam & Associates on March 17, 2015 Anticipated completion in June/July 2015 -15/Railroad Canyon-15 @ In progress i PA&ED in progress. City Road Interchange Railroad Council Roundabout Improvements (PAED) Canyon Project progress update Project No. Z10016 Interchange conducted in March 2015. Anticipated PA&ED completion in December 2015 CIP UPDATE Project ProjectLocation Design Construction Project Status Railroad Canyon/1-15 -1--15 @ 100% Plans approved by Bidding documents Southbound Off Ramp Railroad CALTRANS. City being prepared for Deceleration Lane Canyon proceeding with Summer / Fall 2015 Project No. 4432 _Wa�n_§treet Interchange construction bidding construction start Interc—h-amg—e ____B­eing_ -added—to the---- Project No. Z10017 TUMF Network, being placed on the upcoming CIP to perform PSR, Needs to be improved by 2024. City to perform feasibility analysis of Main St, new interchange and Camino Del Norte RG CII) 01 Cit of Lake Elsinore LAKE-EL-3124 PONE _ y (951) 674-3124 PHONE Jy,l'.)X f--g ]ySl(y(}} ], CULTURAL CENTER 183 N. MAIN STREET IJI1A6111 i 4, iat.Ml Reg u la r Ag ends LAKE E92530 RE, CA Successor Agency STEVE MANOS, CHAIR BRIAN TISDALE, VICE -CHAIR NATASHA JOHNSON, AGENCY MEMBER DARYL HICKMAN, AGENCY MEMBER ROBERT MAGEE, AGENCY MEMBER GRANT YATES, EXECUTIVE DIRECTOR Tuesday, March 24, 2015 7:00 PM Cultural Center CLOSED SESSION - None PUBLIC SESSION at 7:00 PM Cultural Center 183 N. Main St., Lake Elsinore The City of Lake Elsinore appreciates your attendance. Citizens' interest provides the Council and Agency with valuable information regarding issues of the community. Meetings are held on the 2nd and 4th Tuesday of every month. In addition, meetings are televised live on Time Warner Cable Station Channel 29 and Verizon subscribers can view the meetings on Channel 31. If you are attending this City Council Meeting, please park in the parking lot across the street from the Cultural Center. This will assist us in limiting the impact of meetings on the Downtown Business District. Thank you for your cooperation. The agenda is posted 72 hours prior to each meeting outside of City Hall and is available at each meeting. The agenda and related reports are also available at City Hall on the Friday prior to the Council meeting and are available on the City's website at www,Lake-Elsinore.org. Any writings distributed within 72 hours of the meeting will be made available to the public at the time it is distributed to the City Council. In compliance with the Americans with Disabilities Act, any person with a disability who requires a modification or accommodation in order to participate in a meeting should contact the City Clerk's Department at (951) 674-3124 Ext. 269, at least 48 hours before the meeting to make reasonable arrangements to ensure accessibility. City of Lake Elsinore Page 1 Printed on 311912015 Successor Agency Regular Agenda CALL TO ORDER - 7:00 P.M. PLEDGE OF ALLEGIANCE INVOCATION - MOMENT OF SILENT PRAYER ROLL CALL PUBLIC COMMENTS — NON-AGENDIZED ITEMS — 1 MINUTE March 24, 2015 (Please read & complete a Request to Address the Successor Agency form prior to the start of the meeting and turn it into the Cleric The Chair or Clerk will call on you to speak.) CONSENT CALENDAR (All matters on the Consent Calendar are approved in one motion, unless a Council Member or any member of the public requests separate action on a specific item.) 1) TMP -726 Approval of Minutes Recommendation: It is recommended that the Successor Agency approve Minutes as submitted. Attachments: SA Staff Rpt Minutes for Approval 3-10-2015 SA Minutes 2) TMP -720 Warrant List dated March 12, 2015 Recommendation: It is recommended that the Successor Agency of the Redevelopment Agency of the City of Lake Elsinore receive and file the Warrant List dated March 12, 2015. Attachments: SA RDA Staff Report 3-24-15 SA RDA Warrant summary 03 12 15 SA RDA Warrant List 03 12 15 3) TMP -728 Successor Agency Investment Report for February 2015 Recomrnendatiow Staff recommends that the Members of the Successor Agency of the Redevelopment Agency of the City of Lake Elsinore receive and file the Successor Agency's Investment Report for February 2015 Attachments: SA RDA Investment Staff -Report 2015-02. pdf SA RDA Investment Report 2015-2.pdf PUBLIC HEARING(S) - None APPEALS) - None BUSINESS ITEM(S) - None City of Lake Elsinore Page 2 Printed on 311912015 Successor Agency Regular Agenda March 24, 2015 ADJOURNMENT The Lake Elsinore Successor Agency will adjourn this meeting to the next regularly scheduled meeting of Tuesday, April 14, 2015. The regular Closed Session meeting will be held at 5:00 p.m. at Cultural Center and the regular Public meeting will be held at 7:00 p.m. at the Cultural Center located at 183 N. Main Street, Lake Elsinore, CA. AFFIDAVIT OF POSTING I, Virginia J. Bloom, City Clerk of the City of Lake Elsinore, do hereby affirm that a copy of the foregoing agenda was posted at City Hall 72 hours in advance of this meeting. Virginia J. Bloom, City Clerk City of Lake Elsinore Page 3 Printed on 7/1912015 01 Lkj�IE SI :-�"'� t7 ti t: t�iYt t.'.,�t li t, !♦�. t: REPORT TO SUCCESSOR AGENCY OF THE REDEVELOPMENT AGENCY OF THE CITY OF LAKE ELSINORE TO: Honorable Chair and Members of the Successor Agency FROM: Virginia J. Bloom, Agency Clerk DATE: March 24, 2015 SUBJECT: Approval of Minutes Recommendation It is recommended that the Successor Agency approve Minutes as submitted. Discussion The following minutes are submitted for approval: a. Regular Successor Agency meeting of March 10, 2015 Prepared and Submitted by: Virginia J. Bloom Agency Clerk Approved by: Grant Yates Executive Director Attachment: Draft Minutes of March 10, 2015 L1-1_ 1, LME ? DRIJ6R f.XT IU:f.11. Tuesday, March 10, 2015 CALL TO ORDER - 7:00 P.M. City of Lake Elsinore Meeting Minutes Successor Agency STEVE MANOS, CHAIR BRIAN TISDALE, VICE -CHAIR NATASHA JOHNSON, AGENCYMEMBER DARYL HICKMAN, AGENCY MEMBER ROBERT MAGEE, AGENCYMEMBER GRANT YATES, EXECUTIVE DIRECTOR 7:00 PM Chairman Manos called the meeting to order at 8:22 p.m. ROLL CALL LAKE-ELSINORE.ORG (951) 6743124 PHONE CULTURAL CENTER 183 N. MAIN STREET LAKE ELSINORE, CA 92530 PRESENT: Agency Member Johnson, Agency Member Magee, Agency Member Hickman, Vice Chair Tisdale and Chair Manos ABSENT: None Also present: Executive Director Yates, Agency Counsel Leibold, Agency Clerk Bloom, Administrative Services Director Simpson, Community Development Director Taylor, Public Works Director Damasse, Community Services Director Skinner, Police Chief Hollingsworth, Fire Cheif Barr, and Deputy City Clerk Giron. PUBLIC COMMENTS — None CONSENT CALENDAR 1) ID# 14474 Approval of Minutes Attachments- SA Staff Rot Minutes for Approval SA 2-24-2015 Minutes It is recommended that the Successor Agency approve Minutes as submitted. 2) ID# 14475 Warrant List dated February 26, 2015 Attachments: SA RDA Staff report 031015 SA RDA Warrant Summary 02 26 15 SA SA RDA Warrant List 02 26 15 Cultural Center it is recommended that the Successor Agency of the Redevelopment Agency of the City of Lake Elsinore receive and file the Warrant List dated February 26, 2015. City of Lake Elsinore Page 1 Successor Agency Meeting Minutes March 10, 2015 Motion by Vice Chair Tisdale, second by Agency Member Hickman, to approve the Consent Calendar, passed by unanimous vote as follows: AYES Vice Chair Tisdale, Agency Member Johnson, Agency Member Magee, Agency Member Hickman, and Chair Manos NOES None ABSENT: None ABSTAIN: None PUBLIC HEARING(S) - None BUSINESS ITEM(S) - None ADJOURNMENT Chairman Manos adjourned this meeting at 8:23 p.m. to the next regularly scheduled meeting on Tuesday, March 24, 2015. Steve Manos, Chair Virginia J. Bloom, Agency Clerk City of Lake Elsinore Page 2 E p ki' SII\t)R,1_ Agenda Date: 3/24/2015 In Control: Successor Agency Agenda Number: 2) City of Lake Elsinore Text File File Number: ID# 14-507 Version: 1 130 South Main Street Lake Elsinore, CA 92530 w lake-elsinore.org Status: Approval Final File Type: Report City of Lake Elsinore Page 1 Printed on 3/1912015 Ct,l,y OF LIJE LSII10f--E DREAM E,)(1-RLML REPORT TO SUCCESSOR AGENCY OF THE REDEVELOPMENT AGENCY OF THE CITY OF LAKE ELSINORE TO: HONORABLE AGENCY CHAIRMAN AND MEMBERS OF THE SUCCESSOR AGENCY FROM: GRANT YATES EXECUTIVE DIRECTOR DATE: MARCH 24, 2015 SUBJECT: WARRANT LIST DATED MARCH 12, 2015 Recommendation It is recommended that the Successor Agency of the Redevelopment Agency of the City of Lake Elsinore receive and file the Warrant List dated March 12, 2015. Discussion The warrant list is a listing of all general checks issued by the Successor Agency of the Redevelopment Agency of the City of Lake Elsinore since the prior Warrant List. Prepared By: Frances Ramirez Account Specialist II Reviewed By: Jason Simpson Administrative Services Director Approved By: Grant Yates City Manager Attachments: Warrant List 3-12-15 MARC 1 12, 2015 WARRANT SUMMARY SUCCESSOR AGENCY OF THE �REID E'VIE;LO PM:EIN"7C AGILN C:Y OF THY", Y", CITY OF LAKE ;ELSIINORE PUND# FUND :DESCRIPTION '10 1 AL 510 SUCCESSOR TO RDA AREA 1 $ 3,093.75 520 SUCCESSOR TO RDA AREA 2 1,089.00 530 SUCCESSOR TO RDA AREA 3 767.25 .--.-.......... .... .... 540 SUCCESSOR STADIUM CAPITAL 7,887.54 GRAND TOTAL $ 12,837.54 3/16/2015 Warrant 03 12 15 SA RDA 1 of 1 MARCH 12, 201; WARRAN' LI.S,1. SUCCESSOR AGENCY till' "IFHE ;REIDE'VE;LOPM]EN'7r AGENCY OF -F]PIE CITY OF ;LAKE E'LSIN RE Cl1ECKV WNDOR NAME AMOUN'7 72 ELSINORE UNION BANK OF LP go] WARRANT TOTAL 12,837.54 GRAND TOTAL $ 12,837.54 3/16/2015 Warrant 03 12 15 SA RDA 1 of 1 i ftfi}�tyll�i}-0�t; Agenda Date: 3/24/2015 In Control: Successor Agency Agenda Number: 3) City of Lake Elsinore Text File File Number: ID# 14-508 Version: 1 130 South Main Street Lake Elsinore, CA 92530 w lake-elsinore.org Status: Approval Final File Type: Report City of Lake Elsinore Page 1 Printed on 3119/2015 CITY OF LADE Cog LSIROI-ZE DREAM EXTRGMF- REPORT TO SUCCESSOR AGENCY OF THE REDEVELOPMENT AGENCY OF THE CITY OF LAKE ELSINORE TO: HONORABLE AGENCY CHAIRMAN AND MEMBERS OF THE SUCCESSOR AGENCY FROM: GRANT M. YATES EXECUTIVE DIRECTOR DATE: MARCH 24, 2015 SUBJECT: SUCCESSOR INVESTMENT REPORT— FEBRUARY 2015 Recommendation Staff recommends that the Members of the Successor Agency of the Redevelopment Agency of the City of Lake Elsinore receive and file the Investment Report for February 2015. Discussion The Investment Report is a listing of all funds invested for the Successor Agency of the Redevelopment Agency of the City of Lake Elsinore as of the date shown on the report. Prepared By: Nancy L. Lassey Finance Administrator Approved By: David Bilby Finance Manager Approved By: Grant M. Yates Executive Director Attachments: Investment Report for February 2015 CITY OPrl- i/�� LADE LLSI1`iOIJE DREAM EXTREMEn SUCCESSOR AGENCY OF THE REDEVELOPMENT AGENCY INVESTMENT REPORT FEBRUARY 2015 SUCCESSOR AGENCY OF THE REDEVELOPMENT AGENCY OF THE CITY OF LAKE ELSINORE INVESTMENT REPORT OF POOLED CASH AND INVESTMENTS AS OF FEBRUARY 28, 2015 BANK DEPOSITS OUTSTANG. BOOK ACTIVE ACCOUNTS BALANCE IN TRANSIT CHECKS BALANCE Bank of America - Successor Agency General Total Active Accounts INVESTMENTS Successor: Successor Local Agency Investment Fund Successor CAMP Pool Account Successor U.S. Treasury Bond / Notes Successor Federal Agency Bond / Notes Successor Corporate Notes Successor Certificate of Deposit Sub -total Investments Unrealized Gain/ (Loss) at 6-30-14 (LAIF SUC) Unrealized Gain/ (Loss) at 6-30-14 (CAMP SUC) Total Unrealized Gain/ (Loss) at 6-30-14 per GASB 31 Total Investments Cashier Drawers #1 & #2 City of Lake Elsinore Petty Cash Fund TOTAL POOLED CASH AND INVESTMENTS $ 1,604,557 $ - $ (56,972) $ 1,547,585 1,604,557 - (56,972) 1,547,585 1,888,377 - - 1,888,377 22,017 - - 22,017 2,170,075 - - 2,170,075 1,454,693 - - 1,454,693 1,418,196 - - 1,418,196 100,000 - - 100,000 7,053,357 - - 7,053,357 3,236 - - 3,236 3,783 - - 3,783 7,018 7,018 7,060,376 - - 7,060,376 $ 8,664,933 $ $ (56,972) $ 8,607,961 0.00 $ 8,607,961 I certify that this report accurately reflects all pooled investments and it is in conformity with the investment policy as approved by the Members of Successor Agency of the Redevelopment Agency on November 12, 2013. A copy of this policy is available in the office of the City Clerk. The pooled investments shown above provide sufficient cash flow liquidity to meet the next six months estimated expenditures. Jason P. Simpson March 16, 2015 Director of Administrative Services Date SUCCESSOR AGENCY OF THE REDEVELOPMENT AGENCY OF THE CITY OF LAKE ELSINORE LOCAL AGENCY INVESTMENT FUND TRANSACTION SUMMARY FOR THE MONTH ENDING FEBRUARY 28, 2015 Interest Rate Purchase Date Maturity Rate 0,266% Daily 24 -Hour Beginning Balance Net Increase/Decrease Ending Balance $ 1,888,377 $ $ 1,888,377 SUCCESSOR AGENCY OF THE REDEVELOPMENT AGENCY OF THE CITY OF LAKE ELSINORE POOLED CASH AND INVESTMENTS BY FUND AS OF FEBRUARY 28, 2015 FUND NAME Area I Area II Area III Housing Stadium Trust Fund Total Pooled Cash & Investments * Amount due from Successor Agency Housing Fund held by the City AMOUNT 1,394,597 4,748,423 1,005,127 458,980 1,000,834 $ 8,607,961 SUCCESSOR AGENCY OF THE REDEVELOPMENT AGENCY OF THE CITY OF LAKE ELSINORE SUMMARY OF POLICY LIMITATIONS FOR THE MONTH ENDING FEBRUARY 28, 2015 TYPES OF SECURITIES U.S. Treasury Bills U.S. Treasury Bond / Notes Current Balance Federal Agency Bond / Notes Current Balance Banker's Acceptances Certificates of Deposit Negotiable Certificates of Deposits Commercial Paper Medium Term Corporate Notes Current Balance Repurchase Agreements Reverse Repurchase Agreements LAW (Local Agency Investment Fund) Current Balance CAMP - Pooled Sweep Account Current Balance TOTAL DIVERSIFICATION MAXIMUM PERCENTAGE PERCENTAGE 0.00% UNLIMITED 30.77% UNLIMITED $ 2,170,075 20.62% UNLIMITED $ 1,454,693 0.00% 40.00% 1.42% 25.00% $ 100,000.00 0.00% 30.00% 0.00% 15.00% 20.11% 30.00% $ 1,418,196 0.00% UNLIMITED 0.00% 20.00% 26.77% UNLIMITED $ 1,888,377 0.31% UNLIMITED $ 22,017 7,053,357 100.00% $ Note: Local agencies are only eligible to purchase medium term corporate notes that have a rating of "A" or better by both Moody's Investors Service, Inc., and Standard and Poor's Corporation (S & P). If a security falls below "A" by both rating agencies, then PFM Asset Management LLC will evaluate the need to sell the security prior to maturity. The CAMP Portfolio Summary and Statistics shows the credit quality held by the City's investments. *No more than 40% in any one federal agency. See CAMP Portfolio Statement for listing of agencies. 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