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HomeMy WebLinkAboutCity Council Special Meeting Agenda Packet 11-12-2014C. ITy UI' LA E j1S1I-i0IkE City of Lake Elsinore Special Meeting Agenda City Council NATASHA JOHNSON, MAYOR STEVE MANOS, MAYOR PRO TEM BRIAN TISDALE, COUNCIL MEMBER DARYL HICKMAN, COUNCIL MEMBER ROBERT MAGEE, COUNCIL MEMBER GRANT YATES, CITY MANAGER LAKE-ELSINOREORG (951) 674-3124 PHONE CULTURAL CENTER 183 N. MAIN STREET LAKE ELSINORE, CA 92530 Wednesday, November 12, 2014 7:00 PM Cultural Center CLOSED SESSION at 5:00 PM Cultural Center 183 N. Main Street, Lake Elsinore, CA PUBLIC SESSION at 7:00 PM Cultural Center 183 N. Main Street, Lake Elsinore, CA The City of Lake Elsinore appreciates your attendance. Citizens' interest provides the Council and Agency with valuable information regarding issues of the community. Meetings are held on the 2nd and 4th Tuesday of every month. In addition, meetings are televised live on Time Warner Cable Station Channel 29 and Verizon subscribers can view the meetings on Channel 31. If you are attending this City Council Meeting, please park in the parking lot across the street from the Cultural Center. This will assist us in limiting the impact of meetings on the Downtown Business District. Thank you for your cooperation. The agenda is posted 72 hours prior to each meeting outside of City Hall and is available at each meeting. The agenda and related reports are also available at City Hall on the Friday prior to the Council meeting and are available on the City's website at www.Lake-Elsinore.org. Any writings distributed within 72 hours of the meeting will be made available to the public at the time it is distributed to the City Council. In compliance with the Americans with Disabilities Act, any person with a disability who requires a modification or accommodation in order to participate in a meeting should contact the City Clerk's Department at (951) 674-3124 Ext. 269, at least 48 hours before the meeting to make reasonable arrangements to ensure accessibility. City of Lake Elsinore Page 1 Printed on 111612014 City Council Special Meeting Agenda November 12, 2014 CALL TO ORDER 5:00 P.M. ROLL CALL CITY COUNCIL CLOSED SESSION CONFERENCE WITH LEGAL COUNSEL --ANTICIPATED LITIGATION Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Section 54956.9: (1 potential case) PUBLIC COMMENTS CALL TO ORDER - 7:00 P.M. PLEDGE OF ALLEGIANCE INVOCATION — MOMENT OF SILENT PRAYER ROLL CALL CLOSED SESSION REPORT PRESENTATIONS / CEREMONIALS " Certificate of Recognition of Ben Wicke, EVMWD Board Member PUBLIC COMMENTS — NON-AGENDIZED ITEMS —1 MINUTE (Please read & complete a Request to Address the City Council form prior to the start of the City Council meeting and turn it into the City Clerk. The Mayor or City Clerk will call on you to speak.) CONSENT CALENDAR (All matters on the Consent Calendar are approved in one motion, unless a Council Member or any member of the public requests separate action on a specific item.) 1) ID# 14-343 Approval of Minutes Recommendation: It is recommended that the City Council approve the Minutes as submitted. Attachments: CC Minute Report 10-28-2014 CC Minutes 10-28-2014 City of Cake Elsinore Page 2 Printed on 111012014 City Council Special Meeting Agenda November 12, 2014 2) 3) 4) 5) ID# 14-344 Warrant List Dated October 30, 2014 Recommendation: It is recommended that the City Council of the City of Lake Elsinore receive and file the Warrant Listed dated on October. Attachments: City Staff Report 11 12 14 Warrant Summary City 10 30 14 Warrant List City 10 30 14 ID# 14-345 Winterfest Approval for Street Closures Recommendation: Approve temporary Street closures for the Winterfest Event on Saturday, December 6, 2014, from 10:00 a.m. to 11:00 p.m. Main Street, Peck Street, Heald Avenue, Sulphur Street, Chestnut Street, Limited Avenue and Graham Avenue, including some alleyways. Attachments: Staff Report - Winterfest November 12 2014 Winterfest Detour Plan 2014 ID# 14-346 Aareement for the Purchase of a Replacement Software Solution Including Financial, Human Resources, Permitting and Land Management Systems From Tyler Technologies. Recommendation: Approve agreement by and between the Tyler Technologies and the City of Lake Elsinore in the amount of $259,174 for new financial, human resources, permit tracking, land management software and authorize the City Manager to execute the agreement, subject to approve as to form by the City Attorney; and Authorize the City Manager to approve change orders up to 10% of the agreement in the amount of $25,917. Attachments: CC Staff Report Award ERP Financial Permitting FINAL BL project timeline tentative Lake Elsinore Agreement 10-28-14 ID# 14-347 Acceptance of the State Homeland Security Program Grant for FY 2014/2015 (SHSP-14) Recommendation: Staff recommends that the City Council accept the State Homeland Security Program Grant #2014 -SS -00093 (SHSP14) from the California Office of Emergency Services (Cal-OES) for FY 2014/2015. Attachments: Staff Report GrantAcceptance for FY14 SHSP VD Comments110414. Exhibit A - FY14 SHSP Award- Lake Elsinore Exhibit B -Assurances FY14 SHSP City of Lake Elsinore Page 3 Printed on 111612014 City Council Special Meeting Agenda November 12, 2014 6) ID# 14-348 Approving an Implementing Resolution regarding proposed Special Tax Bond Issuance to Refund the Outstanding Bonds related to City of Lake Elsinore Community Facilities District (CFD) No.'s 2004-3 IA -1 2005 Series A (Rosetta Canyon); CFD 2005-1 2006 <tel:2005-1 2006>Series A (Serenity); CFD 2005-6 2006 <tel:2005-6 2006>Series A City Center Townhomes: CFD 2003-2 IA -13 2006 Series A (Canyon Hills); CFD 2004-3 IA -2 2006 Series A (Rosetta Canyon): CFD 2005-2 IA -1 (Alberhill Ranch); and CFD 2006-2 (Viscaya), Appointing the financing team, and authorizing staff to initiate the process and draft all necessary documents in connection with the proposed bond issue. Recommendation: Adopt Resolution No. 2014-074 directing staff and the proposed Finance Team to pursue the refinancing of the outstanding Special Tax Bonds for City of Lake Elsinore Community Facilities District (CFD) No.'s 2004-3 IA -1 2005 Series A (Rosetta Canyon); CFD 2005-1 2006 <tel:2005-1 2006>Series A (Serenity); CFD 2005-6 2006 <tel:2005-6 2006>Series A City Center Townhomes; CFD 2003-2 IA -B 2006 Series A (Canyon Hills); CFD 2004-3 IA -2 2006 Series A (Rosetta Canyon), CFD 2005-2 IA -1 (Alberhill Ranch); and CFD 2006-2 (Viscaya) for savings and completion of improvements, as applicable. Attachments: Lake Elsinore - 2014-15 CFD Ref Program Approval - Staff Report (11-5-14) ips DOCSOC-#1685690-v2-Resolution Appointing Finance Team Lake Elsinore PUBLIC HEARING(S) 7) ID# 14-349 General Street Vacation for Street Right -of -Way and Portions of Public Utility Easements adjacent to Lot'H' (Obaria Wav) and Lot 'R' (Hermosa Drive) within Tract 36115-1 Recommendation: Conduct the Public Hearing to vacate portions of Lot'H' (Obaria Way) and Lot'R' (Hermosa Drive) and portions of public utility easements within Tract 36115-1 that was opened at the October 28, 2014 City Council meeting and continued to this November 12, 2014 meeting; and Adopt Resolution No. 2014-073 A Resolution of the City Council of the City of Lake Elsinore, California, Vacating Street Right -Of -Way and Portions of Public Utility Easements Adjacent to Lot 'H' and Lot 'R'within Tract 36115-1. Attachments: TR 36115-1 Street Vacation - CC Staff Report - 11-12-14 WA 2014-070 Intention to Vacate Portion of Lot H. Lot R & Easement Adiacent... Legal Description Vicinity Map Plat Map TR 36115-1 Street Vacation - PC Resolution - 9-2-14 TR 361151 StreetVacation_ cc Resolution to Vacate DHM_Clean APPEAL(S) - None City of Lake Elsinore Page 4 Printed on 111612014 City Council Special Meeting Agenda November 12, 2014 BUSINESS ITEM(S) 8) ID# 14-350 2015-2016 Community Development Block Grant (CDBG) Allocation Recommendation: Adopt the Community Development Block Grant (CDBG) Program for Fiscal Year 2015-2016; and Approve submittal of the City's program to the County of Riverside. Attachments: CDBG Allocation - CC Staff Report 11-12-14 Summary Matrix of Public Service Requests with Past Awards Helping our People in Elsinore Assistance League - Operation School Bell Boys & Girls Club of Southwest County PUBLIC COMMENTS — NON-AGENDIZED ITEMS — 3 MINUTES (Please read & complete a Request to Address the City Council form prior to the start of the City Council Meeting and turn it in to the City Clerk. The Mayor or City Clerk will call on you to speak.) CITY MANAGER COMMENTS 9) ID# 14-351 City Departmental Monthly Reports Attachments: Monthly Reports CITY ATTORNEY COMMENTS CITY COUNCIL COMMENTS ADJOURNMENT The Lake Elsinore City Council has cancelled the regular meeting of November 25, 2014. The City Council will adjourn this meeting to the following regularly scheduled meeting to be held on Tuesday, December 9, 2014. The regular Closed Session meeting will be held at 5:00 p.m. and the regular Public meeting will be held at 7:00 p.m. at the Cultural Center located at 183 N. Main Street, Lake Elsinore, CA. AFFIDAVIT OF POSTING I, Virginia J. Bloom, City Clerk of the City of Lake Elsinore, do hereby affirm that a copy of the foregoing agenda was posted at City Hall 72 hours in advance of this meeting. Virginia J. Bloom, City Clerk City of Lake Elsinore Page 5 Printed on 111612014 Agenda Date: 11/12/2014 In Control: City Council Agenda Number: 1) City of Lake Elsinore Text File File Number: ID# 14-343 Version: 1 130 South Main Street Lake Elsinore, CA 92530 w .lake-elsinore.org Status: Consent Agenda File Type: Report City of Lake Elsinore Page l Printed on 111612014 yCI'IY C>t- DREAM 1=,)r1U,M REPORT TO CITY COUNCIL TO: Honorable Mayor and Members of the City Council FROM: Virginia J. Bloom, City Clerk DATE: November 12, 2014 SUBJECT: Approval of Minutes Recommendation It is recommended that the City Council approve the Minutes as submitted. Discussion The following minutes are submitted for approval: a. Regular City Council meeting of October 28, 2014 Prepared by: Diana Giron Deputy City Clerk Approved and Submitted by: Approved by Virginia J. Bloom City Clerk Grant Yates City Manager � I r4� d3I LL CLSINORE I )Alms. ExTaort[ Tuesday, October 28, 2014 CALL TO ORDER 5:00 P.M. City of Lake Elsinore Meeting Minutes City Council NATASHA JOHNSON, MAYOR STEVE MANOS, MAYOR PRO TEM BRIAN TISDALE, COUNCIL MEMBER DARYL HICKMAN, COUNCIL MEMBER ROBERT MAGEE, COUNCIL MEMBER GRANT YATES, CITY MANAGER 7:00 PM Mayor Johnson called the meeting at order at 5:00 p.m. ROLL CALL LAKE-ELSINORE,ORG (951) 674-3124 PHONE CULTURAL CENTER 183 N. MAIN STREET LAKE ELSINORE, CA 92530 PRESENT: Council Member Hickman, Council Member Magee, Council Member Tisdale, Mayor Pro Tem Manos and Mayor Johnson Also Present: City Manager Yates, City Attorney Leibold, City Clerk Bloom, and Administrative Director Simpson. CITY COUNCIL CLOSED SESSION CONFERENCE WITH REAL PROPERTY NEGOTIATORS (Gov't Code §54956.8) Property: APNs 371-040-019; 371-030-041; 371-030-038 City Negotiators: City Manager Yates and City Attorney Leibold Negotiating parties: City of Lake Elsinore and E3 Advisors Under negotiation: Price and terms of payment Cultural Center City Attorney Leibold announced that the City Council would be meeting in Closed Session to discuss the item identified on the City Council Closed Session. The City Council recessed to Closed Session at 5:01 p.m. PUBLIC COMMENTS - None CALL TO ORDER - 7:00 P.M. Mayor Johnson reconvened the meeting at 7:00 p.m. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Council Member Hickman. Ciry of Lake Elsinore Page 1 City Council Meeting Minutes October 28, 2014 ROLL CALL PRESENT: Council Member Hickman, Council Member Magee, Council Member Tisdale, Mayor Pro Tem Manos and Mayor Johnson Also present: City Manager Yates, City Attorney Leibold, City Clerk Bloom, Administrative Services Director Simpson, Community Development Director Taylor, Public Works Director Damasse, Community Services Director Skinner, Police Chief Hollingsworth, and Deputy City Clerk Giron. CLOSED SESSION REPORT City Attorney Leibold announced that the City Council met in Closed Session regarding Conference with Real Property Negotiators pursuant Government Code 54956.8, APNs 371-040-019; 371-030-041; 371-030-038 and that there was no reportable action taken. PRESENTATIONS / CEREMONIALS Business of the Quarter - Thermal Electronics, Inc. Mayor Johnson presented the Buisiness of the Quarter recognition to Thermal Electronics, Inc. President Butch Noll accepted the plaque and stated that their business is about giving back to the community. He thanked the Council for this recognition. PUBLIC COMMENTS — None CONSENT CALENDAR 11 ID# 14-320 Approval of Minutes Attachments: CC Minute Report 10-28-2014 CC Minutes 10-14-2014 It is recommended that the City Council approve the Minutes as submitted. 2) ID# 14-321 Warrant List Dated October 16, 2014 Attachments: Cid Staff Report 10-28-14 Warrant Summary City 10 16 14 Warrant List City 10,16 14 It is recommended that the City Council of the City of Lake Elsinore receive and file the Warrant List dated October 16, 2014. City of Lake Elsinore Page 2 City Council Meeting Minutes October 28, 2014 3) ID# 14-322 Acceptance of the Emergency Management Performance Grant for FY 201412015 (EMPG14) Attachments: EMPG 14 Staff Report Exhibit A EMPG14 Funding Approval Letter Exhibit B EMPG14 Grant Certifications and Assurances Accept the Emergency Management Performance Grant #2014.0070 (EMPG14) from the California Office of Emergency Services (Cal-OES) for FY 201412015; and Authorize revenue appropriation of $16,721 to Emergency Services Grant Revenue (100-0000-336-02-00 <tel:100.0000-336-02-00>) to offset the EMPG14 expense. 4) IN 14-323 Professional Services Agreement with GHD. Inc. for Development of a Building Facilities Maintenance and Replacement Master Plan, ProiectZ30000 Attachments: GHD - FMP Final 102014 Professional Services Aomt Facilities MP Award contract for the Facilities Master Plan project to GHD, Inc., in the amount not to exceed $70,544; Establish a project program budget of $81,126 (includes a 15% contingency); and Authorize the City Manager to execute the contract and any project change orders with GHD, Inc., up to the limits of the established program budget. 5) ID# 14-324 Professional Services Agreement with GHD. Inc., for Development of a City Park Facilities Maintenance and Replacement Master Plan Project 4106 Attachments: GHD - Parks MP Final 102014 Form Professional Services Aamt Parks MP Award contract for the Parks Master Plan Update project to GHD, Inc., in the amount not to exceed $81,352; Establish a program budget of $93,555 (includes a 15% contingency); and Authorize the City Manager to execute the contract and project change orders with GHD, Inc., up to the limits of the established program budget. 7) ID# 14-326 Proposed Road Closures for the Lake Elsinore Grand Prix Attachments: CC Rpt LE Grand Prix Road Closure1 Final 102014 Attachment A - GrandPrixCourseMap2014wStreets Authorize the closures of streets listed herein. City of Lake Elsinore Page 3 City Council Meeting Minutes October 28, 2014 8) ID# 14-327 Grant of Easement to Suthern California Edison Rule 20A Underground Project, APN 375-350-056 <tel:375-350-056> Attachments: Grant of Easement SCE Final 102014 Vicinity Map Easement Exhibit Authorize the City Manager to process the easement documents and instruct staff to forward the documents to Southern California Edison (SCE) for recordation. 9) ID# 14-328 Approval of an Appropriation Increase of $75,000 to Project No. 4423 Traffic Signal Improvements at Summerhill Drive I Via Scenica Attachments: SummerHill Traffic Signal Staff Report CO Request Final Approve an increase of $75,000 to the project contingency appropriation and authorize the City Manager to approve all change orders up to the total project budget of $290,116. City Clerk Bloom announced two speakers on Agenda Item No. 6, therefore pulling this item from the Consent Calendar. Motion by Mayor Pro Tem Manos, seconded by Council Member Hickman, to approve the Consent Calendar, less Agenda Item No. 6, passed by unanimous vote as follows: AYES Mayor Pro Tem Manos, Council Member Hickman, Council Member Magee, Council Member Tisdale, and Mayor Johnson NOES None ABSENT: None ABSTAIN: None AGENDA ITEM(S) PULLED 6) ID# 14-325 Approval of an Appropriation Increase of $15,000 to Project No. Z40000 Dog Park Fencing (McVicker Park) Attachments: McVickers Dog Park CO Approve an increase of $15,000 to the project contingency appropriation and authorize the City Manager to approve all change orders up to the total project budget of $41,000 Community Services Director Skinner provided an overview of the staff report and amenities that will be available at the park. Barbara Bousman, Lake Elsinore resident, stated that she takes her dog to McVicker dog park and Rosetta Canyon dog park, however Rosetta has large bark material that small dogs and people do not enjoy walking on. Ms. Bousman suggested that the bark be replaced with a dirt surface. City of Lake Elsinore Page 4 City Council Meeting Minutes October 28, 2014 Charles Kohlberg, Lake Elsinore resident, spoke regarding the overcrowding of dogs at McVicker dog park and the negative effects. He suggested leaving McVicker baseball fields open as a dog park until 10:00 a.m. to relieve the overcrowding and make more room for dogs to exercise. Motion by Council Member Tisdale, seconded by Council Member Hickman, to approve the increase of $15,000 to the project contigency appropriation and autorize the City Manager to approve all change orders up to the total project budget of $41,000, passed by unanimous vote as follows: AYES Council Member Tisdale, Council Member Hickman, Council Member Magee, Mayor Pro Tem Manos, and Mayor Johnson NOES None ABSENT: None ABSTAIN: None PUBLIC HEARING(S) 10) ID# 14-329 General Street Vacation for Street Right-of-WaV and Portions of Public Utility Easements Adjacent to Lot'H" (Obaria Way) and Lot 'R' (Hermosa Drive) within Tract 36115-1 Attachments: TR 36115-1 Street Vacation - CC Staff Report - 10-28-14 Legal Description Vicinity Map Plat Map TR 36115-1 Street Vacation - PC Resolution - 9-2-14 TR 36115-1 Street Vacation - cc Resolution to Vacate Conduct the Public Hearing to vacate portions of Lot H (Obaria Way) and Lot R (Hermosa Drive) and portions of public utility easements within Tract 36115-1 that was opened at the October 14, 2014 City Council meeting and continued to this October 28, 2014 meeting; and Adopt Resolution No. 2014-073 A Resolution of the City Council of the City of Lake Elsinore, California, Vacating Street Right -Of -Way and Portions of Public Utility Easements Adjacent to Lot "H" and Lot "R" within Tract 36115-1. Mayor Johnson opened the Public Hearing at 7:13 p.m. Public Works Director Damasse provided an overview of staffs recommendation to accept public comments and requested Council to continue the Public Hearing to the Special City Council meeting of November 12, 2014. Mayor Johnson called for public comments; no public comments were received. City of Lake Elsinore Page 5 City Council Meeting Minutes October 28, 2014 Motion by Council Member Hickman, seconded by Mayor Pro Tem Manos, to continue the Public Hearing until the November 12, 2014, Special City Council meeting to allow for public noticing of proposed vacation or portions of Lot H (Obaria Way) and Lot R (Hermosa Drive) and portions of public utility easements within Tract 36115-1, passed by unanimous vote as follows: AYES Council Member Hickman, Mayor Pro Tem Manos, Council Member Magee, Council Member Tisdale, and Mayor Johnson NOES : None ABSENT: None ABSTAIN: None APPEAL(S) - None BUSINESS ITEM(S) - None PUBLIC COMMENTS Barbara Bousman, Lake Elsinore resident, spoke in favor of services provided by Animal Friends of the Valleys. Frank Taylor, Palm Dessert resident, requested a presentation regarding a conceptual program of unmanned aerial systems at a future City Council meeting. Mr. Taylor provided e brief background of his company and how the aerial systems could provide service to public agencies. Brenda Dennsteat, Western Municipal Water District Board Member, explained that the Western Municipal Water District (WMWD) appears on the City's General Election ballot because they are the wholesale agency that sells water to Elsinore Valley Municipal Water District (EVMWD) which is the direct provider to the City residents. Board Member Dennsteat announced that WMWD offers a rebate program for drought tolerance landscape designs; education programs through the school districts; the Solar Cup at Lake Skinner in May; and tours to the Delta or Colorado River. CITY MANAGER COMMENTS 11) ID# 14-330 City Departmental Monthly Reports Attachments: City Dept Monthly Reports City Manager Yates introduced Lt. Scott Madden. Public Works Director Damasse provided an update of the Slurry Seal Project for the roadway improvements. He announced that the construction schedule is available on the City's website and provided an update of the traffic signal installation at Via Scenica and Summerhill. CITY ATTORNEY COMMENTS - None City of Lake Elsinore Page 6 City Council Meeting Minutes October 28, 2014 CITY COUNCIL COMMENTS Council Member Hickman announced the Veterans Memorial Unveiling and Observance Ceremonly at the Storm Stadium on Sunday, November 9th, at 9:15 a.m.; Grand Prix on November 8th and 9th; and thanked City Management and staff for their work. Council Member Hickman reminded the public to drive safely on Holloween night; announced the Temescal High School vs. Elsinore High School football game on Thursday, October 30th; and the Day of Dead event on Saturday, November 1st from 1:00 p.m. to 6:00 p.m. on Main Street. Council Member Hickman reminded the public to vote on Tuesday, November 4th. Council Member Magee requested that staff examine the bark material located at Rosetta Canyon dog park as part of the park assessment. Council Member Magee invited the public to attend the Elsinore Grand Prix on November 8th and 9th at the Storm Stadium; and announced that Studio 395 will paint a mural that depicts the Elsinore Grand Prix on Graham Avenue. Council Member Tisdale announced that 160 bricks have been sold for the Veterans Memorial and that the ceremony will be held on November 9th at 9:15 a.m. at the Storm Stadium. He stated that the Lake Elsinore Police Department has done a great job with all the recent police activity. Council Member Tisdale reminded the public to vote on Tuesday, November 4th and thanked staff for their hard work. Mayor Pro Tem Manos announced the Grand Prix event on November 8th and 9th and reminded participants that the registration fee will increase from $95 to $125 on November 6th. He announced the Dia de Los Muertos event of November 1 st on Main Street; thanked the Lambs Fellowship Church for their clean up event in the City; and announced the Lucas Oil racing event that was held on October 25th. Lastly, Mayor Pro Tem Manos reminded the public to vote on Tuesday, November 4th. Mayor Johnson welcomed the new businesses to the City: PHS Lake Elsinore, and Rike Engineering, LLC and thanked them for investing in the City. She stated that she was overwhelmed by the community's participation in the State of City event and announced that it would be airing on November 5th on Verizon Channel 20, and Time Warner Channel 31, everyday at 10:00 a.m. and 7:00 p.m. Mayor Johnson thanked her collegues, the community, City staff, and orgainizations for their assistance in the State of the City event. Mayor Johnson commented that the dog park was not originally planned for McVicker park and that the City is workig on a solution and that the mixed use is the best compromise. Mayor Johnson welcomed Lt. Madden to the City. City of Lake Elsinore Page 7 City Council Meeting Minutes October 28, 2014 ADJOURNMENT Mayor Johnson announced that the regular City Council meeting of Tuesday, November 11th has been cancelled. Therefore, the City Council adjourned this meeting at 7:40 p.m. to the Special Council meeting on Wednesday, November 12, 2014. The Closed Session meeting will be held at 5:00 p.m. and the Public meeting will be held at 7:00 p.m. at the Cultural Center located at 183 N. Main Street, Lake Elsinore, CA. Natasha Johnson, Mayor Virginia J. Bloom, City Clerk City o/Lake Elsinore Page 8 City of Lake Elsinore 130 South Main Street Lake Elsinore, CA 92530 +,TL .._ www.lake-eislnore.org Text File File Number: ID# 14-344 Agenda Date: 11/12/2014 Version: 1 Status: Consent Agenda In Control: City Council File Type: Report Agenda Number: 2) City of Lake Elsinore Page 1 Printed on 111612014 C I'TY D F t--N- LAU-\SI1`IOKE t DREAM EXTREME �W REPORT TO CITY COUNCIL TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: GRANT YATES CITY MANAGER DATE: NOVEMBER 12, 2014 SUBJECT: WARRANT LIST DATED OCTOBER 30, 2014 Recommendation It is recommended that the City Council of the City of Lake Elsinore receive and file the Warrant List dated on October 30, 2014 Discussion The warrant list is a listing of all general checks issued since the prior warrant list. Prepared By: Frances Ramirez Account Specialist II Reviewed By: Jason Simpson Administrative Services Director Approved By: Grant Yates City Manager Attachments: Warrant List 10-30-2014 OCTOBER 30, 2011 FUND4 100 GENERAL FUI 105 MISC GENER 108 MISC. GRANT 110 STATE GAS T, 130 LIGHTING/LAP 135 L.L.M D NO. 1 155_ CSA 152 - N.P 232 FIRE PROTEC 349 C.F.D. 88-3 (2( CITY OIL LAKIE ]E1LSINOR]E 'FUND DES4 RIPTION WARRANT SUMMARY '101 AL $ 1,245,995.33 11.00 9,344.52 _ 18,756.66 37,900.56 1,222.69_ - 2,458.30 1,310.75 40.79 350 C.F.D. 98-1 (2013C) DEBT SERVICE FUND 5 49 354 C.F.D. 90-2 SUCCESSOR RDA DEBT SERVICE FUND --mm 357 C.F.D. 2003-2 IA -1 CANYON HILLS DEBT SERVICE FUND 9.76 366 C.F.D. 2005-6 CITY CENTER TOWNHOME DEBT SERVICE FUND 3.05 367 C.F.D. 2006-1 SUMMERLY/LAING DEBT SERVICE FUND 1.83 368 - C.F,D. 2006-2 VISCAYA DEBT SERVICE FUND 3,259.30 369 C.F.D. 2004-3 ROSETTA CANYON DEBT SERVICE FUND 9.15 371 C.F.D. 2005-1 SERENITY/KB DEBT SERVICE FUND 1.83 372 C.F.D. 2005-2 ALBERHILL RANCH DEBT SERVICE FUND 811.64 500 CAPITAL IMPROVEMENT PLAN 202,616.07 608 TRUST DEPOSIT & PRE -PAID EXPENSE FUND 1 om 00 617 SA RDA HOUSING FUND 1,683.13 620 COST RECOVERY TRUST DEPOSIT FUND 6,706A3 GRAND TOTAL $ 1,533,159.26 11/3/2014 Warrant 10 30 14 City 1 of 1 OC�rOB EIK 30, 2014 Cll'7EY OF ,LA IKE E LS If I OR E CIIECK# CYNTHIA A ANGEVINE VENDOR NAME. APPLE ONE 120124 ACTION GAS & WELDING SUPPLY - -.--_ 120125 AMERICAN FORENSIC NURSES 120126 CYNTHIA A ANGEVINE 120127 APPLE ONE 120128 BANK OF AMERICA, FIRE 120129 COMPUTER ALERT SYSTEMS, INC. 120130 CORELOGIC SOLUTIONS, LLC 120131 DATA QUICK INFORMATION SYSTEMS, INC. 120132 DELL MARKETING, LP 120133 DEVELOPMENT MANAGEMENT GROUP, INC - -- -.... _- -- - - 120134 ----EV. --- FRED DOMINQUEZ u6135 -126f39 V M W. D. 120140 E.S. BABCOCK & SONS, INC. 120141 EAGLE ROAD SERVICE & TIRE 120142 ELSINORE VALLEY RENTALS 120143 ENVIRONMENTAL SCIENCE ASSOCIA 120144 FEDERAL EXPRESS CORPORATION 120145 LORENA HANCOCK 120146 LORENAHANCOCK 120147 _ APRIL HONORE 120148 I.C.M.A. RETIREMENT TRUST 120149 MANPOWER TEMP SERVICES 120150 NEXTEL COMMUNICATIONS 120151 RH CONSULTING 120152 RICARDO S_ANCHEZ _ 12 0153 SELECT ELECTRICINC 120154-120156 SO CAL LAND MAINTENANCE, INC. 120157-120159 SOUTHERN CALIFORNIA EDISON CO. 120160-120162 STAPLES ADVANTAGE 120163 STAPLES CREDIT PLAN 120164 TIME WARNER CABLE 120165 URBAN CROSSROADS INC. 120166 VERIZON CALIFORNIA 120167 VERIZON WIRELESS (#10) 120168 VERIZON WIRELESS (#4) 120169 VERIZON WIRELESS (#5) 120170 WAL-MART COMMUNITY 120171 WALLACE & ASSOCIATES CONS[ 120172 WANDA COSGROVE 120173 WEST COAST SERVICES 120174-120175 A & A JANITORIAL SERVICE 120176 ACTION GAS & WELDING SUPPL` ADVENTURES IN ADVERTISING _12017_7 _ _ 120178 _ _AMBER AIR CONDITIONING INC. 120179 IRMA ANAYA 120180 APPLE ONE 120181 BATTERY SYSTEMS, INC 120182 THE BENCH FACTORY 190183 RI(, SHAKFR ENTERPRISES LLC WAKRAINT :LIS I' AMOIJNJ 123.15 475.00 130.50 1,008.09 4,501.20 100.00 57,963.1_9 825.00 255.00_ 104.24 836.00- 978.75 200.79 1,125.00 1,682.50 2,404.92 2.114.19 _301.26 151.06 8,690.00 149.7_7 134.45 307.09 215.05 330.67 120184 DOUG BLOOM 120185 BMW MOTORCYCLES OF RIVERSIDE 120186 BURKE, WILLIAMS & SORENSEN LLP 120187 -__ MICHAEL BURNS 11/3/2014 Warrant 10 30 14 City 1 OF 3 2,796.25 169.54 1,693.20 248.97 9,344.52 2,7b0.00 68.54 738.23 4,153.82 OCTOBER 0,2019 CITY OF AIKE H-SINORE WARRANTLIST CHECK# VENDOR NAME. AMOUNT 120188 C. R. & R., INC. 24,675.30 120189 CALIFORNIA STATE DEPARTMENT OF JUSTICE 385.00 120190 CHERISHED MEMORIES PHOTOGRAPHY 400.00 120191 CM WASH EQUIPMENT - _ _ _ - 135.00 120192-120193 COMPUTER ALERT SYSTEMS, INC - 1,544.00 120194 CONSTRUCTION EQUIPMENT 4 LESS 4,206.60 120195 D & s,ELECTRIC 662.00 120196 -- - CAROLE DONAHOE A i C P - - - 2,250.00 120197 DOWNS COMMERCIAL FUELING INC 6 412.24 120198 GOLDEN OFFICE TRAILERS,- INC 388.80 120199 GREAT AMERICA FINANCIAL SERVICES 827.55 120200 HARTZOG & CRABILL, INC. 488.75 120201 _ HCI ENVIRONMENTAL & ENGINEERING SERVICE 2,276.52 120202 DALE HEGLUND - _ 82,86 120203 RUBEN-HERNANDEZ, -- g5]g 20 1204 KRISTINE HERRINGTON -- - - 86.06 120205 - - IMPACT PROMOTIONAL PRODUCTS - - 314.50 120206 INLAND BOBCAT, INC. 216.76 120207 _ INNOVATIVE DOCUMENT SOLUTIONS _ 213.36 120208 INTERNATIONAL CODE COUNCIL, INC 805.46 120209 - JIVE COMMUNICATIONS INC -- -UL 3,167.10 120210 JEEN MONTOYA -- 795.10 120211 KATHY LOPER EVENTS 2,463.68 120212 KEYSER MARSTON ASSOCIATES INC 1,683.13 120213 KIMLEY HORN & ASSOCIATES, INC._ 13 660.38 120214 KJ SERVICS ENVIRONMENTAL CONSULTING - 150.60 120215 LAKE CHEVROLET 994.55 120216 LAKE NORE STORM LP _ 8,000.00 120217 LAKE ELSINORE TIRE & AUTO, INC 730.08 120218 _ LAKE El NORE VALLEY CHAMBER OF COMMERCE 4,663.00 120219 _ LAKESHORE HOMES .& DEVELOPMENT, INC, _ _ - _ -_- 1 310.75 120220 ORRIN LARSEN 150.00 120221 LEAGUE OF CALIFORNIA CITIES - 25.00 120222 - - - STEVE MANOS - 220.98 120224 --------__ MANPOWER TEMP SERVICES ._-_..---__.--- 11 00 9.6 3 120225 MARATHONGENERAL,INC. _ - _ 11.00 120226 MICHAEL BRANDMAN ASSOCIATES _ 2,951.67 120227_ CORDIE MILLER _ _ _ � 69.00 120228 LINDA MILLER 3 600.00 120229 RONNIE MORALES _ _ _ 82.88 uono _ MORROW PLUMBING, INC. _ 7.95 120231 MORROW PLUMBING, INC 1,205.92 120232 NATIONAL FIRE CODES - --- -- -__-_-..__--- 12 0233 MAX IN--- OFFICE CORPORA TED _,-1,258.75 561.81 120234-120236 PETTY CASH -GENARO _ 886.72 120237 & MABLE PRATS _ _ 2,012.00 120238 PREMIUM PALOMAR MT SPRING WATER 382.50 120239 THE PRESS ENTERPRISE - - 470.40 120240 PRODUCTION VIDEO 2,500.00 120241 RANCHO REPROGRAPHICS INC. - 32.40 120242 RIGHTWAY SITE SERVICES, INC 1,357.36 120243 RIVERSIDE TY COUNSHERIFF 55,430.00 120244 ROW TRAFFIC SAFETY, INC 1,621.73 120245 SONIA SALAZAR 82.68 120246 SCOTT FAZEKAS & ASSOCIATES INC. 834.02 120247 SHRED -IT 168.00 11/3/2014 Warrant 10 30 14 City 2 OF 3 OC,rO,1 FR 30.2014 CITY OF ]LAKE, IE IL SINORE WAF-R 1N C 1-15F cl ]ECK41 VENDOR NAME AMOUNT 120248 SNAP ON TOOLS - OMAR MUNOZ 178.93 120249 STAPLES ADVANTAGE _ 635.92 120250 STEVEN ENTERPRISES INC 606.27 120251 STEWART TITLE OF CALIFORNIA 350.00 _ 120252 SUNGARD PUBLIC SECTOR INC. 30,005.87 120253 SUSTAINABLE CIVIL ENG SOLUTIONS,INC _ 5,467.50 120254 TEAM AUTOAID,INC. 444.00 120255 TEMECULA MOTORSPORTS 234.75 120256 JOYCE TEYLER 48.68 120257 TIME WARNER CABLE 354.56 120258 _ TUSCANY HILLS LANDSCAPE & REC. CO. 9,214.28 120259 UNION BANK OF CALIFORNIA 702,982.48 120260 UNITED PARCEL SERVICE 8.89_ 120261 VENUS PRINTING 118.80 120262 _ _ VERIZON - INTERNET 319.99 120263 VERIZON CALIFORNIA 89.99 120264 _ VERIZON WIRELESS (#11) -_ 24.07 120265 VERIZON WIRELESS (#9) 76.02 120266 WAXIE SANITARY SUPPLY 2,910.05 120267 X -FACTOR MARINE & SPEED 520.00 120268 Z BEST BODY & PAINT SHOPS INC 571.80 WARRANT TOTAL 1.287.166.18 PAY nATP 4/ 142 10/23/14 PAYROLL TAXES 55,795.08 GRAND TOTAL $ 1,533,159.26 11/3/2014 Warrant 10 30 14 City 3 OF 3 Agenda Date: 11/12/2014 In Control: City Council Agenda Number: 3) City of Lake Elsinore Text File File Number: ID# 14-345 Version: 1 130 South Main Street Lake Elsinore, CA 92530 w lake-elsinore.org Status: Consent Agenda File Type: Report City of Lake Elsinore Page 1 Printed on 111612014 CITY OF I LA11<1E f" LSIROKE DREAM FXT'R ME,,, REPORT TO CITY COUNCIL TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: GRANT YATES, CITY MANAGER DATE: NOVEMBER 12, 2014 SUBJECT: WINTERFEST APPROVAL FOR STREET CLOSURES 1. Approve temporary street closures for the Winterfest Event on Saturday, December 6, 2014, from 10:00 a.m. to 11:00 p.m. Main Street, Peck Street, Heald Avenue, Sulphur Street, Chestnut Street, Limited Avenue and Graham Avenue, including some alleyways. BACKGROUND The City of Lake Elsinore will be holding our annual Winterfest and Tree Lighting Event on Saturday, December 6, 2014. The Event is from 4:00 p.m. to 9:00 p.m. and will feature a variety of craft vendors, free activity booths, food booths, snow sled area, a parade and visiting with Santa. Local downtown merchants intend to stay open late as we kick off this festive season with the lighting of the Holiday Tree and Santa's arrival. DISCUSSION The Sherriff's Department, Fire Department, Public Works Department and Community Services Department will coordinate resources to ensure the Winterfest Celebration is a safe and memorable experience. Staff is excited to incorporate a parade in the lineup of this year's entertainment. In order to ensure the safety of the participants, staff is recommending the following street closures: • Main Street from Library to Franklin Street • Peck Street from Spring Street to Main Street • Heald Avenue from Spring Street to Main Street Winterfest Celebration November 12, 2014 Page 2 • Sulphur Street from Spring Street to Main Street • Limited Avenue from Spring Street to Main Street • Chestnut Street from Peck Street to Graham Avenue • Graham Avenue from Spring Street to Chestnut Street Minor Street closures on Saturday, December 6, 2014 will start at 10:00 a.m. Major Street closures will be in effect from 1:00 p.m. to 11:00 p.m. The street closures and timing of the closures is necessary to accommodate set up and tear down of stages, equipment and materials utilized for the event. The parking lot across from City Hall will be closed to accommodate the Santa's Village. A detour route will be designed around the event. FISCAL IMPACT The net cost of sponsoring this community event is approximately $15,500. The City receives donations from a number of organizations to partially offset expenses, and this year is estimated at $1,000. In addition, vendor fees are estimated at $1,500. Funding for the event is budgeted in the Community Services Department's budget for the current 2014-15 fiscal year. Prepared by: Johnathan O. Skinner Director of Community Services Approved by: Grant Yates City Manager Attachments: Traffic Control Plan -LzN05-,E II S,?,- _ SIT' I D ioC F �ANKL!N J P t i SUMMER AV, -,NUE : STREET — _— IT II THIS EE j [ CLOSURE T EGIN , ( E �„7j/ AT 10:00 AM SiLPHE'ry ' STRPE 1 "F2. t' -1 Llv Lr [ .-� THIS STREET CLOSURE -T �: z ”--TO BEGIN AT 10:00 AM �gKEs „ LIi3RARv t--1 1 Y OF Lri_.._KF L.S6,t� ORE ................. ..n.... C r�......... (.3.... ................. 1:00 pm. To 11:00 pm. Traffic Control/Detour Plan ® Road Closed —+ Detour Route ® Road Closed to Thru Traffic " Parade Route Ibarra's Parking Lot/ Parade Staging/Starting Point D STREET CLOSURE LIST: 10:00 am to 11:00 pm Limited Ave. – Spring St. to Main St. Graham Ave. – Spring St. to Chestnut St. Alley Public Parking Stage 1:00 pm to 11:00 pm Lakeshore Dr. – closed at Main St. Main St. – Library to Franklin St. Prospect Ave. – closed at Main St Peck St. – Spring St. to Main St. Heald Ave. – Spring St. to Main St. Sulphur St. – Spring St. to Main St Chestnut St. – Peck St. to Graham Ave. Library – closed at Spring St. Various Alley Ways .................................................................................... Agenda Date: 11/12/2014 In Control: City Council Agenda Number: 4) City of Lake Elsinore Text File File Number: ID# 14-346 Version: 1 130 South Main Street Lake Elsinore, CA 92530 wwwlakealsi nore.org Status: Consent Agenda File Type: Report City o/ Lake Elsinore Page 1 Printed on 111612014 CITY OF LADE ogLSINORE DREAM EXTREME. REPORT TO CITY COUNCIL TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: GRANT YATES CITY MANAGER DATE: NOVEMBER 12, 2014 SUBJECT: AGREEMENT FOR THE PURCHASE OF A REPLACEMENT SOFTWARE SOLUTION INCLUDING FINANCIAL, HUMAN RESOURCES, PERMITTING AND LAND MANAGEMENT SYSTEMS FROM TYLER TECHNOLOGIES. Recommendation 1. Approve agreement by and between the Tyler Technologies and the City of Lake Elsinore in the amount of $259,174 for new financial, human resources, permit tracking, land management software and authorize the City Manager to execute the agreement, subject to approval as to form by the City Attorney; 2. Authorize the City Manager to approve change orders up to 10% of the agreement in the amount of $25,917. Executive Summary In April 2014, City staff conducted an assessment of the City's information technology systems to identify technology capacity and existing risk. While numerous deficiencies were noted by the City's Executive Team with the lack of hardware and software tools to manage current day workloads effectively, staff initiated a review and sought out potential solutions from vendors. Staff, along with the assistance of Platinum Consulting Group, recommended replacement of the current finance, human resources, permitting, and land management software systems to a modern, scalable client server network based -platform. The following are highlights of the current status and process for selection of a new vendor: a) The current system was placed into operation in 1991 and is outdated and impedes workflow. The Fiscal Year 2014/15 budget included partial funding to upgrade/replace these systems. Purchase of Replacement Software Solutions November 12, 2014 Page 2 b) Staff went through an "informal" RFP process and negotiated a more favorable price through software demonstrations, site visits, and interfacing with staff on questions and business processes than a traditional formal RFP process would have yielded. c) The City received proposals from 5 software vendors: Tyler Technologies, New World, Springbrook, CRW, and Accela. d) After software demonstrations, staff overwhelmingly supported Tyler Technologies Incode (Financial and HR) and Energov (Permitting and Land Management) solutions as the preferred vendor. e) The new finance and human resource software system will allow the City to continuously adopt the latest technology, utilize industry leading best practices, and enhance fiscal transparency. f) After extensive review by city staff departments of software solutions and vendor capability review, the staff determined that Tyler Technologies, Inc. (Tyler) be awarded an Agreement (Attachment 1). g) The cost includes training of city staff by the vendor and implementation of the software solution. h) The solutions will integrate with the City's existing ARCGIS-ESRI and Laserfiche software solutions. By replacing an antiquated system, the new automated financial and community development permitting and land management system will simplify and streamline the City's permitting review and management process. The new software will allow the City to streamline internal as well as external permitting processes by establishing and improving performance metrics while providing accurate data on all permit and entitlement transactions, track revenue recovery, reduce operating costs, improve data quality, ensure performance accountability, and reduce processing times — valuable information that is difficult to track with the existing system. These metrics will be routinely evaluated to determine required enhancements to the permitting process to increase customer satisfaction, processing times, and cost recovery. Background The City has a legacy financial and permitting system (H.T.E. - SUNGARD) that is a decades (1991) old minicomputer system that operates outside of an SQL server environment (modern, scalable client server network). The system is very limited in Purchase of Replacement Software Solutions November 12, 2014 Page 3 functionality and is unable to integrate with other programs, such as a permitting, planning, community events, maintenance orders, etc. As such, many activities are tracked in other systems or through other means, causing duplicate work to be performed because of functionality limitations. Additionally, the process is subject to human error and complications because the different applications are not integrated with each other. Another important limitation with HTE is the inability to serve as a useful budgeting and monitoring tool for staff. HTE allows for the input of one budget amount. Modern software allows for the use of multiple year budgets; forecasting scenarios, amended budgets; multiple budget versions; building budgets with detail to allow for the proper accounting, and department head participation. Proper budgeting and forecasting is critical in agencies that are operating with limited resources, as most cities are today. In addition, the permitting system is severely limited for many of the same reasons the financial system is. Even though both programs reside on the same system and are provided by the same vendor, they are not integrated in order to meet the needs of the end users or the City's customers. The business license program is on a separate system altogether and has no integration as well. Given the city's current information technology infrastructure, the advantages of selecting a modern, scalable system are numerous and will better serve the City in the long-term by providing tools for staff to assist in increasing the City's efficiency and effectiveness. It is similar to switching from a paper based accounting system to electronic — it increases the abilities for data extraction, accurate financial information, and faster work processing and automation. The City will save considerable time and resources, as a modern, scalable system will be able to offer robust features, improve internal controls that the current system is unable to provide, including but not limited to: Financial Reporting: • Modern programs come with numerous reports in each module that are tailored for cities and used on a regular basis. • All reports are customizable and easy to modify or even create from scratch using certain query features within the system itself. • Automatic generation of reports increases employee efficiency by saving time and allows for timelier periodic reporting and a quicker year-end audit process. Reports can be easily generated and attached to an email, without the need to print the report, scan the report, and then attach to the email. • Automatic generation of reports increases employee effectiveness by removing the types of human error that can occur in the data entry process (transposing numbers, formula errors, data entry errors, etc.) Purchase of Replacement Software Solutions November 12, 2014 Page 4 • Most systems have Excel based programs that allow you to create reports that management or the Council finds useful on an ad hoc or regular basis. These programs will pull in data from the system based on date range or other criteria you determine. • Drill down capabilities on reports gives a quick and easy way to see the detail behind the numbers, which allows for better financial review and oversight, as well as analysis of transactions to ensure accurate reporting. • Customized reports can be schedule to run and even automatically sent through email. • Reports can be exported to Excel and then manipulated to extract the data needed in a quick manner. • Many systems have a global search function that allows for easy retrieval of information across modules. This is very helpful to all users - particularly to non-financial users. Budgeting: • Budgets can be created for multiple years for use in financial forecasting and scenario analysis. • Budgets can be created in detail, allowing for better control and accountability. • Long range financial planning and rate analysis can be done directly in the accounting system. • Department Heads can create, monitor, and manage their own budgets at a detail level in the financial system. Permitting: • Improved customer service requires an enterprise level permitting system. • Streamlined and electronic workflow processes promote staff efficiency. • eGovernment and web services with respect to the permitting process will increase efficiencies. • 24/7 access for citizens and customers Web -based interaction between City and its customers/citizens allows for efficiencies and greater public satisfaction. • Applications that staff members can use on smartphones, tablets and desktops • Creating intuitive modules that users can learn without extensive training • Online permit, license, inspection, and citizen action request services • Online electronic plans review • Enhanced workflow capabilities • Integration with the City's GIS software • Microsoft Centric, including integration with Outlook • Integrated credit card processing • Integration with the City's financial processes (which include accounting, purchasing, payroll, business license, and cashiering) Document management • Document management is critical to preserving information, particularly in a fast growing city. Modern systems integrate very well with robust and comprehensive document archiving system that will allow the City to go paperless and provide easy retrieval of all data. • Effective document management assists with public information requests or other special management or council requests. Purchase of Replacement Software Solutions November 12, 2014 Page 5 Workflow: • Staff will be able to generate electronic workflows with action items that are specific to that user that will automatically notify them of tasks associated with their position responsibilities. For example, when a purchase order is submitted by an employee the department head could then get an email requesting him to approve the PO in the system. Workflow provides a proper audit trail and documentation of the approval process which increases transparency and internal controls. Additional modules: Lastly, the City will have the ability to not only increase the sophistication of the City's accounting system but allow for the unique needs of the City. For example, additional modules included in the proposed solutions are as follows: • Fixed Asset management — allows for detailed asset tracking to help better plan asset replacement needs. Most small agencies that grow quickly track their assets in Excel with very little detail. As the City grows it becomes more and more important to keep detailed records of fixed assets and infrastructure for a variety of reasons such as audit preparation, depreciation calculations, asset replacement and repair planning, and the scheduling of fleet and asset maintenance. Other information can be stored in the module for each asset including maintenance contracts, warranty information, serial numbers, location, insurance information, etc.... • Project Accounting tracking — allows the City to track activities at a much more granular level. A Project module would allow the City to accumulate the funding sources and costs of activities such as the construction of capital assets, FEMA projects, Grants, public information requests, program cost allocation, and identified costs centers that need separate tracking. • Purchase Order — allows for proper electronic audit trail and automate electronic workflow approvals of purchase requisitions, approvals, automatic generation of purchase orders, and electronic receiving functions to ensure items requested are actually received, and items not received are not paid for. • Payroll and Human Resources — it is more critical than even to keep solid payroll and human resource records and history at a detailed level. Modern systems allow for easy process of payroll, integration with a Human Resource module, position control and budgeting features, vacation/sick/holiday/overtime tracking, time & attendance integration, training and certification tracking, and worker's compensation and OSHA management. • Miscellaneous AR — would allow for the creation of invoices for various reimbursables to be integrated in the system and automatically and more accurately tracked in one system (is currently done in AS/400 and QuickBooks with no integration). Purchase of Replacement Software Solutions November 12, 2014 Page 6 Fiscal Impact The one-time cost to purchase and implement the new software system is $259,174 plus a contingency of $25,917 for a total of $285,091. No additional hardware will be needed to support the new system apart from already planned/appropriated upgrades. A total of $137,229 was appropriated for a technology replacement reserve. The remaining $122,000 needed will come from existing line -item appropriations and savings realized on the DIF, Parks, and User Fee studies currently underway. SOFTWARE PROFESSIONAL DATA & TRAVEL & COSTS LICENSE SERVICES CONVERSION OTHER FINANCIAL $42,399.08 $ 36,512.09 $ 17,150.00 $ 14,683.15 HUMAN RESOURCES 8,644.51 19,371.99 9,200.00 7,790.35 PERMITTING & LAND MGNT 22,060.34 37,365.90 28,970.00 15,026.50 $73,103.94 $ 93,249.98 $ 55,320.00 $ 37,499.99 CONTINGENCY 10% TOTALS FUNDING INFORMATION SYSTL'M REPLACEMENT RESERVE EXISTING LINE -ITEM APPROPRIATIONS TELEPHONE SYSTEM UPGRADE - BALANCE BUDGET SAVINGS FROM DIF, PARKS, AND USER FEE STUDIES TOTALS 110,744.32 45,006.85 103,422.74 $ 259,173.91 25,917.09 $ 285,091.00 $ 137,229.00 53,4.00.00 44,500.00 49,962.00 $ 285,091.00 For comparison on the software packages reviewed, the following shows the scale of the costs between the vendors. Even though there is a large disparity in costs as shown in the following table, Tyler Technologies extended a 50% discount incentive which makes the overall solution viable for the City. Purchase of Replacement Software Solutions November 12, 2014 Page 7 ,)0.000 =,G ,GM $259,174 'N i $622,325 SOP?-IHMMUJ,,1kl,WC Prepared by: Jason Simpson Director of Administrative Services Approved by: Grant Yates City Manager Attachments: $365,148 Tyler Technologies License and Services Agreement labeled Contract No. 2014-0276 with Exhibits: Exhibit A - Investment Summary Exhibit B — Invoicing and Payment Policy Schedule 1: Business Travel Policy Exhibit C — Maintenance and Support Agreement Schedule 1: Support Call Process Exhibit D — Statement of Work — Software and Implementation Services Tentative Timeline for Implementation CITY OF LAKE ELSINORE, CALIFORNIA TENATIVE TIMELINE FOR IMPLEMENTATION TYLER TECHNOLOGIES 1. 11/14/2014 —Signed Contracts Received 2. 11/14/2014 - 12/1/2014 - Project Planning, Initial Meetings, Survey Completion, Data Submission 3. 12/1/2014 - 2/1/2015 — Chart of Accounts Segmentation, Initial Data Conversion and Tyler Review of Data, Instructor -led Training (financial and personnel applications) 4. 2/1/2015 - 3/15/2015 - Setup and Configuration of Financial and Personnel Applications 5. 3/15/2015 - 5/30/2015 - Conversion Analysis, Instructor -led Training, Configuration Review, User Acceptance Testing 6. 6/1/2015 - 6/30/2015 - Go -Live of Financial and Personnel/HR Applications, Transition to Support Note: Permitting and Licensing will come soon after this. To be scheduled after further discussion and contracts are received. There will be more detail and refinement of dates once we have a contract in place. Contract No. 2014-0276 c: 0 �90 tyler LICENSE AND SERVICES AGREEMENT This License and Services Agreement is made between Tyler Technologies, Inc. and Client. WHEREAS, Client selected Tyler to license the software products and perform the services set forth in the Investment Summary and Tyler desires to perform such actions under the terms of this Agreement; NOW THEREFORE, in consideration of the foregoing and of the mutual covenants and promises set forth in this Agreement, Tyler and Client agree as follows: SECTION A — DEFINITIONS • "Agreement" means this License and Services Agreement. • "Business Travel Policy" means our business travel policy. A copy of our current Business Travel Policy is attached as Schedule 1 to Exhibit B. • "Client" means Lake Elsinore, CA. • "Defect" means a failure of the Tyler Software to substantially conform to the functional descriptions set forth in our written proposal to you, or their functional equivalent. Future functionality may be updated, modified, or otherwise enhanced through our maintenance and support services, and the governing functional descriptions for such future functionality will be set forth in our then -current Documentation. • "Developer" means a third party who owns the intellectual property rights to Third Party Software. • "Documentation" means any online or written documentation related to the use or functionality of the Tyler Software that we provide or otherwise make available to you, including instructions, user guides, manuals and other training or self-help documentation. • "Effective Date" means the date on which your authorized representative signs the Agreement. • "Force Majeure" means an event beyond the reasonable control of you or us, including, without limitation, governmental action, war, riot or civil commotion, fire, natural disaster, or any other cause that could not with reasonable diligence be foreseen or prevented by you or us. • "Investment Summary" means the agreed upon cost proposal for the software, products, and services attached as Exhibit A. • "Invoicing and Payment Policy" means the invoicing and payment policy. A copy of our current Invoicing and Payment Policy is attached as Exhibit B. • "Maintenance and Support Agreement" means the terms and conditions governing the provision of maintenance and support services to all of our customers. A copy of our current Maintenance and Support Agreement is attached as Exhibit C. • "Support Call Process" means the support call process applicable to all of our customers who have licensed the Tyler Software. A copy of our current Support Call Process is attached as Schedule 1 to Exhibit C. • "Third Party End User License Agreement(s)" means the end user license agreement(s), if any, for the Third Party Software attached as Exhibit D. • "Third Party Hardware" means the third party hardware, if any, identified in the Investment Summary. • 'Third Party Products" means the Third Party Software and Third Party Hardware. • "Third Party Software" means the third party software, if any, identified in the Investment Summary. • "Tyler" means Tyler Technologies, Inc., a Delaware corporation. • "Tyler Software" means our proprietary software and related interfaces identified in the Investment Summary and licensed to you through this Agreement. • "we", "us", "our" and similar terms mean Tyler. • "you" and similar terms mean Client. SECTION B — SOFTWARE LICENSE 1. License Grant and Restrictions. 1.1 We grant to you a license to use the Tyler Software for your internal business purposes only, in the scope of the internal business purposes disclosed to us as of the Effective Date. You may make copies of the Tyler Software for backup and testing purposes, so long as such copies are not used in production and the testing is for internal use only. Your rights to use the Tyler Software are perpetual but may be revoked if you do not comply with the terms of this Agreement. 1.2 The Documentation is licensed to you and may be used and copied by your employees for internal, non-commercial reference purposes only. 1.3 You may not: (a) transfer or assign the Tyler Software to a third party; (b) reverse engineer, decompile, or disassemble the Tyler Software; (c) rent, lease, lend, or provide commercial hosting services with the Tyler Software; or (d) publish or otherwise disclose the Tyler Software or Documentation to third parties. 1.4 The license terms in this Agreement apply to updates and enhancements we may provide to you or make available to you through your Maintenance and Support Agreement. 1.5 The right to transfer the Tyler Software to a replacement hardware system is included in your license. You will give us advance written notice of any such transfer and will pay us for any required or requested technical assistance associated with such transfer. 1.6 We reserve all rights not expressly granted to you in this Agreement. The Tyler Software and Documentation are protected by copyright and other intellectual property laws and treaties. We own the title, copyright, and other intellectual property rights in the Tyler Software and the Documentation. The Tyler Software is licensed, not sold. 2. License Fees. You agree to pay us the license fees in the amounts set forth in the Investment Summary. Those amounts are payable in accordance with our Invoicing and Payment Policy. 3. Escrow. We maintain an escrow agreement with a third party under which we place the source code for each major release of the Tyler Software. You may be added as a beneficiary to the escrow agreement by completing a standard beneficiary enrollment form and paying the annual beneficiary fee set forth in the Investment Summary. You will be responsible for maintaining your ongoing status as a beneficiary, including payment of the then -current annual beneficiary fees. Release of source code for the Tyler Software is strictly governed by the terms of the escrow agreement. tyler . 4. Limited Warranty. We warrant that the Tyler Software will be without Defect(s) as long as you have a Maintenance and Support Agreement in effect. If the Tyler Software does not perform as warranted, we will use all reasonable efforts, consistent with industry standards, to cure the Defect as set forth in the Maintenance and Support Agreement. SECTION C — PROFESSIONAL SERVICES 1. Services. We will provide you the various implementation -related services itemized in the Investment Summary. You will receive those services according to our industry -standard implementation plan, which outlines roles and responsibilities in calendar and project documentation. We will finalize that documentation with you upon execution of this Agreement. 2. Professional Services Fees. You agree to pay us the professional services fees in the amounts set forth in the Investment Summary. Those amounts are payable in accordance with our Invoicing and Payment Policy. You acknowledge that the fees stated in the Investment Summary are good -faith estimates of the amount of time and materials required for your implementation. We will bill you the actual fees incurred based on the in -scope services provided to you. 3. Additional Services, The Investment Summary contains the scope of services and related costs (including programming and/or interface estimates) required for the project based on our understanding of the specifications you supplied. If additional work is required, or if you use or request additional services, we will provide you with an addendum or change order, as applicable, outlining the costs for the additional work. The price quotes in the addendum or change order will be valid for thirty (30) days from the date of the quote. 4. Cancellation. We make all reasonable efforts to schedule our personnel for travel, including arranging travel reservations, at least two (2) weeks in advance of commitments. Therefore, if you cancel services less than two (2) weeks in advance (other than for Force Majuere or breach by us), you will be liable for all (a) non-refundable expenses incurred by us on your behalf, and (b) daily fees associated with cancelled professional services if we are unable to reassign our personnel. We will make all reasonable efforts to reassign personnel in the event you cancel within two (2) weeks of scheduled commitments. 5. Services Warranty. We will perform the services in a professional, workmanlike manner, consistent with industry standards. In the event we provide services that do not conform to this warranty, we will re- perform such services at no additional cost to you. 6. Site Access and Requirements. At no cost to us, you agree to provide us with full and free access to your personnel, facilities, and equipment as may be reasonably necessary for us to provide implementation services, subject to any reasonable security protocols or other written policies provided to us. You further agree to provide a reasonably suitable environment, location, and space for the installation of the Tyler Software and Third Party Products, including, without limitation, sufficient electrical circuits, cables, and other reasonably necessary items required for the installation and operation of the Tyler Software and Third Party Products. Client Assistance. You acknowledge that the implementation of the Tyler Software is a cooperative process requiring the time and resources of your personnel. You agree to use all reasonable efforts to cooperate with and assist us as may be reasonably required to meet the agreed upon project deadlines and other milestones for implementation. This cooperation includes at least working with us to schedule tyle ' the implementation -related services outlined in this Agreement. We will not be liable for failure to meet any deadlines and milestones when such failure is due to Force Majeure or to the failure by your personnel to provide such cooperation and assistance (either through action or omission). SECTION D — MAINTENANCE AND SUPPORT This Agreement includes the period of free maintenance and support services identified in the Invoicing and Payment Policy. If you have purchased ongoing maintenance and support services, and continue to make timely payments for them according to our Invoicing and Payment Policy, we will provide you with maintenance and support services for the Tyler Software under the terms of our standard Maintenance and Support Agreement. If you have opted not to purchase ongoing maintenance and support services for the Tyler Software Products, the Maintenance and Support Agreement does not apply to you. Instead, you will only receive ongoing maintenance and support on the Tyler Software Products on a time and materials basis. In addition, you will: (i) receive the lowest priority under our Support Call Process; (ii) be required to purchase new releases of the Tyler Software Products, including fixes, enhancements and patches; (iii) be charged our then -current rates for support services, or such other rates that we may consider necessary to account for your lack of ongoing training on the Tyler Software Products; (iv) be charged for a minimum of two (2) hours of support services for every support call; and (v) not be granted access to the support website for the Tyler Software Products or the Tyler Community Forum; SECTION E—THIRD PARTY PRODUCTS 1. Third Party Hardware. We will sell, deliver, and install onsite the Third Party Hardware, if you have purchased any, for the price set forth in the Investment Summary. Those amounts are payable in accordance with our Invoicing and Payment Policy. Third Party Software. Upon payment in full of the Third Party Software license fees, you will receive a non- transferable license to use the Third Party Software and related documentation for internal business purposes only. Your license rights to the Third Party Software will be governed by the Third Party End User License Agreement(s). 2.1 We will install onsite the Third Party Software. The installation cost is included in the installation fee in the Investment Summary. 2.2 If the Developer charges a fee for future updates, releases, or other enhancements to the Third Party Software, you will be required to pay such additional future fee. 2.3 The right to transfer the Third Party Software to a replacement hardware system is governed by the Developer. You will give us advance written notice of any such transfer and will pay us for any required or requested technical assistance associated with such transfer. tyler 3. Third Party Products Warranties. 3.1 We are authorized by each Developer to grant or transfer the licenses to the Third Party Software. 3.2 The Third Party Hardware will be new and unused, and upon payment in full, you will receive free and clear title to the Third Party Hardware. 3.3 You acknowledge that we are not the manufacturer of the Third Party Products. We do not warrant or guarantee the performance of the Third Party Products. However, we grant and pass through to you any warranty that we may receive from the Developer or supplier of the Third Party Products. 4. Maintenance. If you have a Maintenance and Support Agreement in effect, you may report defects and other issues related to the Third Party Software directly to us, and we will (a) directly address the defect or issue, to the extent it relates to our interface with the Third Party Software; and/or (b) facilitate resolution with the Developer, unless that Developer requires that you have a separate, direct maintenance agreement in effect with that Developer. In all events, if you do not have a Maintenance and Support Agreement in effect with Tyler, you will be responsible for resolving defects and other issues related to the Third Party Software directly with the Developer. SECTION F — INVOICING AND PAYMENT; INVOICE DISPUTES 1. Invoicing and Payment. We will invoice you the fees for the license(s), products, and services in the Investment Summary per our Invoicing and Payment Policy, subject to Section F(2). 2. Invoice Disputes. If you believe any delivered product or service does not conform to the warranties in this Agreement, you will provide us with written notice within fifteen (15) days of your receipt of the applicable invoice. The written notice must contain sufficient detail of the issues you contend are in dispute. We will provide a written response to you that will include either a justification of the invoice, an adjustment to the invoice, or a proposal addressing the issues presented in your notice. We will work together as may be necessary to develop an action plan that outlines reasonable steps to be taken by each of us to resolve any issues presented in your notice. You may only withhold payment of the amount(s) actually in dispute until we complete the action items outlined in the plan. If we are unable to complete the action items outlined in the action plan because of your failure to complete the items agreed to be done by you, then you will remit full payment of the invoice. We reserve the right to suspend delivery of all services, including maintenance and support services, if you fail to pay an invoice not disputed as described above. SECTION G —TERMINATION 1. For Cause. You may terminate this Agreement for cause in the event we don't cure, or create a mutually agreeable action plan to address, a material breach of this Agreement within forty-five (45) days of receiving a written notice of the alleged breach. You agree to comply with Section 1(3), Dispute Resolution, prior to termination. In the event of termination for cause, you will pay us for all undisputed fees and expenses related to the software, products, and/or services you have received, or we have incurred or delivered, prior to the effective date of termination. 2. Lack of Appropriations. If you should not appropriate or otherwise make available funds sufficient to purchase, lease, operate, or maintain the products or services set forth in this Agreement, you may unilaterally terminate this Agreement upon thirty (30) days written notice to us. In the event of tyler termination due to a lack of appropriations, you will pay us for all undisputed fees and expenses related to the software, products, and/or services you have received, or we have incurred or delivered, prior to the effective date of termination. You will not be entitled to a refund or offset of previously paid license and other fees. You will not use a termination for lack of appropriations as a substitute for termination for convenience. 3. Force Majeure. Either party has the right to terminate this Agreement if a Force Majeure event suspends performance of scheduled tasks for a period of forty-five (45) days or more. In the event of termination due to Force Majeure, you will pay us for all undisputed fees and expenses related to the software, products, and/or services you have received, or we have incurred or delivered, prior to the effective date of termination. You will not be entitled to a refund or offset of previously paid license and other fpas. SECTION H — INDEMNIFICATION, LIMITATION OF LIABILITY AND INSURANCE 1. Intellectual Property Infringement Indemnification. 1.1 We will defend you against any third party claim(s) that the Tyler Software infringes that third party's patent, copyright, or trademark, or misappropriates its trade secrets, and will pay the amount of any resulting adverse final judgment (or settlement to which we consent). You must notify us promptly it writing of the claim and give us sole control over its defense or settlement. You agree to provide us with reasonable assistance, cooperation, and information in defending the claim at our expense. 1.2 Our obligations under this Section H(1) will not apply to the extent the claim or adverse final judgment is based on your: (a) use of a previous version of the Tyler Software and the claim would have been avoided had you installed and used the current version of the Tyler Software; (b) combining the Tyler Software with any product or device not provided, contemplated, or approved by us; (c) altering or modifying the Tyler Software, including any modification by third parties at your direction or otherwise permitted by you; (d) use of the Tyler Software in contradiction of this Agreement, including with non - licensed third parties; or (e) willful infringement, including use of the Tyler Software after we notify you to discontinue use due to such a claim. 1.3 If we receive information concerning an infringement or misappropriation claim related to the Tyler Software, we may, at our expense and without obligation to do so, either: (a) procure for you the right to continue its use; (b) modify it to make it non -infringing; or (c) replace it with a functional equivalent, in which case you will stop running the allegedly infringing Tyler Software immediately. 1.4 If, as a result of an infringement or misappropriation claim, your use of the Tyler Software is enjoined by a court of competent jurisdiction, in addition to paying any adverse final judgment (or settlement to which we consent), we will, at our option, either: (a) procure the right to continue its use; (b) modify it to make it non -infringing; (c) replace it with a functional equivalent; or (d) terminate your license and refund the license fees paid for the infringing Tyler Software. This section provides your exclusive remedy for third party copyright, patent, or trademark infringement and trade secret misappropriation claims. 2. Property Damage and Personal Injury Indemnification. 2.1 We will indemnify and hold harmless you and your agents, officials, and employees from and against any and all direct claims, losses, liabilities, damages, costs, and expenses (including reasonable tyler attorney's fees and costs) for personal injury or property damage to the extent caused by our negligence or willful misconduct. 2.2 To the extent permitted by applicable law, you will indemnify and hold harmless us and our agents, officials, and employees from and against any and all direct claims, losses, liabilities, damages, costs, and expenses (including reasonable attorney's fees and costs) for personal injury or property damage to the extent caused by your negligence or willful misconduct. 3. DISCLAIMER. EXCEPT FOR THE EXPRESS WARRANTIES PROVIDED IN THIS AGREEMENT AND TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, WE HEREBY DISCLAIM ALL OTHER WARRANTIES AND CONDITIONS, WHETHER EXPRESS, IMPLIED, OR STATUTORY, INCLUDING, BUT NOT LIMITED TO, ANY IMPLIED WARRANTIES, DUTIES, OR CONDITIONS OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE. 4. LIMITATION OF LIABILITY. EXCEPT AS OTHERWISE EXPRESSLY SET FORTH IN THIS AGREEMENT, OUR LIABILITY FOR DAMAGES ARISING OUT OF THIS AGREEMENT, WHETHER BASED ON A THEORY OF CONTRACT OR TORT, INCLUDING NEGLIGENCE AND STRICT LIABILITY, SHALL BE LIMITED TO THE LESSER OF (A) YOUR ACTUAL DIRECT DAMAGES OR (B) THE AMOUNTS PAID BY YOU UNDER THIS AGREEMENT. THE PRICES SET FORTH IN THIS AGREEMENT ARE SET IN RELIANCE UPON THIS LIMITATION OF LIABILITY. THE FOREGOING LIMITATION OF LIABILITY SHALL NOT APPLY TO CLAIMS THAT ARE SUBJECT TO SECTIONS H(1) AND H(2). S. EXCLUSION OF CERTAIN DAMAGES. TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, IN NO EVENT SHALL WE BE LIABLE FOR ANY SPECIAL, INCIDENTAL, PUNITIVE, INDIRECT, OR CONSEQUENTIAL DAMAGES WHATSOEVER, EVEN IF WE HAVE BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. 6. Insurance. During the course of performing services under this Agreement, we agree to maintain the following levels of insurance: (a) Commercial General Liability of at least $1,000,000; (b) Automobile Liability of at least $1,000,000; (c) Professional Liability of at least $1,000,000; and (d) Workers Compensation complying with applicable statutory requirements. We will add you as an additional insured and provide you with copies of certificates of insurance upon written request. SECTION I — GENERAL TERMS AND CONDITIONS 1, Additional Products and Services. You may purchase additional products and services at the rates set forth in the Investment Summary for twelve (12) months from the Effective Date, and thereafter at our then - current list price, by executing a mutually agreed addendum. The terms of this Agreement will control any such additional purchase(s), unless otherwise specifically provided in the addendum. 2. Optional Items. Pricing for any listed optional products and services in the Investment Summary will be valid for twelve (12) months from the Effective Date. Dispute Resolution. You agree to provide us with written notice within thirty (30) days of becoming aware of a dispute. You agree to cooperate with us in trying to reasonably resolve all disputes, including, if requested by either party, appointing a senior representative to meet and engage in good faith negotiations with our appointed senior representative. Senior representatives will meet at your office within thirty (30) days of the written dispute notice, unless otherwise agreed. All meetings and discussions between senior representatives will be deemed confidential settlement discussions not subject to tyles disclosure under Federal Rule of Civil Procedure 408 or any similar applicable state rule. If we fail to resolve the dispute, either of us may assert our respective rights and remedies in a court of competent jurisdiction. Nothing in this section shall prevent you or us from seeking necessary injunctive relief during the dispute resolution procedures. 4. Taxes. The fees in the Investment Summary do not include any taxes, including, without limitation, sales, use, or excise tax. If you are a tax-exempt entity, you agree to provide us with a tax-exempt certificate. Otherwise, we will pay all applicable taxes to the proper authorities and you will reimburse us for such taxes. If you have a valid direct -pay permit, you agree to provide us with a copy. For clarity, we are responsible for paying our income taxes, both federal and state, as applicable, arising from our performance of this Agreement. 5. Nondiscrimination. We will not discriminate against any person employed or applying for employment concerning the performance of our responsibilities under this Agreement. This discrimination prohibition will apply to all matters of initial employment, tenure, and terms of employment, or otherwise with respect to any matter directly or indirectly relating to employment concerning race, color, religion, national origin, age, sex, sexual orientation, ancestry, disability that is unrelated to the individual's ability to perform the duties of a particularjob or position, height, weight, marital status, or political affiliation. We will post, where appropriate, all notices related to nondiscrimination as may be required by applicable law. 6. E -Verify. We have complied, and will comply, with the E -Verify procedures administered by the U.S. Citizenship and Immigration Services Verification Division for all of our employees assigned to your project. 7. Subcontractors. We will not subcontract any services under this Agreement without your prior written consent, not to be unreasonably withheld. 8. No Assignment. Neither party may assign this Agreement without the prior written consent of the other party; provided, however, that your consent is not required in the event we have a change of control. 9. Force Majeure. Neither party will be liable for delays in performing its obligations under this Agreement to the extent that the delay is caused by Force Majeure; provided, however, that within ten (10) business days of the Force Majeure event, the party whose performance is delayed provides the other party with written notice explaining the cause and extent thereof, as well as a request for a reasonable time extension equal to the estimated duration of the Force Majeure event. 10. No Intended Third Party Beneficiaries. This Agreement is entered into solely for the benefit of you and us. No third party will be deemed a beneficiary of this Agreement, and no third party will have the right to make any claim or assert any right under this Agreement. This provision does not affect the rights of third parties under any Third Party End User License Agreement(s). 11. Entire Agreement; Amendment. This Agreement represents the entire agreement between you and us with respect to the subject matter hereof, and supersedes any prior agreements, understandings, and representations, whether written, oral, expressed, implied, or statutory. This Agreement may only be modified by a written amendment signed by an authorized representative of each party. 12. Severability. If any term or provision of this Agreement is held invalid or unenforceable, the remainder of this Agreement will be considered valid and enforceable to the fullest extent permitted by law. �, tyler . 13. No Waiver. In the event that the terms and conditions of this Agreement are not strictly enforced by either party, such non -enforcement will not act as or be deemed to act as a waiver or modification of this Agreement, nor will such non -enforcement prevent such party from enforcing each and every term of this Agreement thereafter. 14. Independent Contractor. We are an independent contractor for all purposes under this Agreement. 15. Notices. All notices or communications required or permitted as a part of this Agreement must be in writing and will be deemed delivered upon the earlier of the following: (a) actual receipt by the receiving party; (b) upon receipt by sender of a certified mail, return receipt signed by an employee or agent of the receiving party; (c) upon receipt by sender of proof of email delivery; or (d) if not actually received, five (5) days after deposit with the United States Postal Service authorized mail center with proper postage (certified mail, return receipt requested) affixed and addressed to the other party at the address set forth on the signature page hereto or such other address as the party may have designated by proper notice. The consequences for the failure to receive a notice due to improper notification by the intended receiving party of a change in address will be borne by the intended receiving party. 16. Client Lists. You agree that we may identify you by name in client lists, marketing presentations, and promotional materials. 17. Confidentiality. Both parties recognize that their respective employees and agents, in the course of performance of this Agreement, may be exposed to confidential information and that disclosure of such information could violate rights to private individuals and entities, including the parties. Confidential information is nonpublic information that a reasonable person would believe to be confidential and includes, without limitation, personal identifying information (e.g., social security numbers) and trade secrets, each as defined by applicable state law. Each party agrees that it will not disclose any confidential information of the other party and further agrees to take all reasonable and appropriate action to prevent such disclosure by its employees or agents. The confidentiality covenants contained herein will survive the termination or cancellation of this Agreement. This obligation of confidentiality will not apply to information that: (a) is in the public domain, either at the time of disclosure or afterwards, except by breach of this Agreement by a party or its employees or agents; (b) a party can establish by reasonable proof was in that party's possession at the time of initial disclosure; (c) a party receives from a third party who has a right to disclose it to the receiving party; or (d) is the subject of a legitimate disclosure request under the open records laws or similar applicable public disclosure laws governing this Agreement; provided, however, that in the event you receive an open records or other similar applicable request, you will give us prompt notice and otherwise perform the functions required by applicable law. 18. Business License. In the event a local business license is required for us to perform services hereunder, you will promptly notify us and provide us with the necessary paperwork and/or contact information so that we may timely obtain such license. 19. Governing Law. This Agreement will be governed by and construed in accordance with the laws Texas, without regard to its rules on conflicts of law. yler 20. Multiple Originals and Signatures. This Agreement may be executed in multiple originals, any of which will be independently treated as an original document. Any electronic, faxed, scanned, photocopied, or similarly reproduced signature on this Agreement or any amendment hereto will be deemed an original signature and will be fully enforceable as if an original signature. 21. Contract Documents. This Agreement includes the following exhibits: Exhibit A Investment Summary Exhibit B Invoicing and Payment Policy Schedule 1: Business Travel Policy Exhibit C Maintenance and Suppnrt Agreement Schedule 1: Support Call Process Exhibit D Statement of Work IN WITNESS WHEREOF, a duly authorized representative of each party has executed this Agreement as of the date(s) set forth below. Tyler Technologies, Inc. City of Lake Elsinore, CA Local Government Division Name: Name: Title: Title: Date: Ddle: Address for Notices: Address for Notices: Tyler Technologies, Inc. City of Lake Elsinore, CA 5519 53`d Street 130 South Main Street Lubbock, Texas 79414 Lake Elsinore, California 92530 Attention: Brett Cate Attention: Jason Simpson tyler 10 Exhibit A Investment Summary The following Investment Summary details the software, products, and services to be delivered by Tyler Technologies, Inc. to the City of Lake Elsinore under your License and Services Agreement. This Investment Summary is effective as of the Effective Date. Capitalized terms not otherwise defined will have the meaning assigned to such terms in your License and Services Agreement. tyler Exhibit 1 Investment Summary Jason Simpson City of Lake Elsinore, CA 10l tyles` °® e`11 Product, Service 8 Equipment upon Execution Contract ID # : 20140276 Prepared for: City of Lake Elsinore, CA Annual Fees Total Hosted (Online) Applications Issue nate: 10126114 Contact Person: Jason Simpson Address: 130 South Main Street 2400 Total Applications Software 35,352 Lake Elsinore, CA 92530-4109 Phone: 951674312400 Sales Rep: KWinget Fax: 7,632 50,883 Email: pber,son@lake-elsinme.org 2,310 Tax prompt: Yes/No Product, Service 8 Equipment upon Execution Upon Delivery As Agreed Upon As Progress Occurs Totals Annual Fees Total Hosted (Online) Applications 400 400 2400 Total Applications Software 35,352 87245 39,124 resnse Foes- INCODE Fine al Serle 7,632 50,883 lihoure Fess INCOOE Pele'Cnnel Management Snlfa 2,310 15,400 LkallocF.ss-INCODE Customer Rolaflons'rlp Manegemenf Sutla 3,698 24,650 Liceine Fees INCOOEEnorgoviaon0SURe 5,895 39300 Mins¢ Foos-INCOOE Doe,nnenl Managomon! Sulo 2/276 15,175 Less Discount -60% (18.176) (43,622) (10,000) (72,704) Total Professional Services Implemenlelion 74250 74,250 Proiecl Mes"'renl8 Final anplemenIs". 17500 17.600 Data CCnve Oor v5,320 55,320 Annual Services Tyler On Demand - Tyler U 450 Totals 18,11 44,022 10,906 147,070 j 220,174 41,974 Please Note: Travel expenses will he billed as incurred.. Please Note: lamehe Nolifisi ion fees are not indudeder the totals above, See/nestle Notification Page for detail and billing schedule. Software Licenses ` Jason Simpson o®®I`,., tlg City of Lake Elsinore, CA m° October 28, 2014 Application Software QTY Hours License Fee Estimated Services Annual Fee Incotle Financial Management Suile 50,883 17,500 12.721 Core Financials 20,503 56 (Gene21 Ledger, Budget Prep, Bank Recon, Accurate Payable) CAFR Statement Builder 11,900 32 Positive Pay 2,530 Purchasing 6,600 24 Fixed Assets 3,300 16 Project Accounting 6,050 12 Incode Personnel Management Suite ._ . _snag _ - ......__ _.. . __. 15400 _..... 15,500 .. ..._ 6,622 .__ Personnel Management 15,400 60 Employee Self Service (Numberof ETE Employees) 84 32 N/C (Employee Portae ESS Time & Attendance (Number of FTE Employees) 84 32 Incode Customer Relationship Management Suite 24,650 11,000 6,163 Cashiering 7,600 24 _ (Support CiedittlEbmt Cards via ETS, PCI Compliant) Credit Card processing via Aulhorize.Nel 2,750 Included Work Orders 8,250 52 Miscellaneous Accounts Receivable 6,050 12 Energov Product Suite Up to 15 Users Up to 15 Users 39,300 28,250 9,825 Permitting is Land Management roman ing& uninstions 6,700 88 Object Management 2.000 8 E -Reviews Server 3,000 8 License & Regulatory Management License Management 5,500 48 Customer Relationship Management Code Enforcement 5,000 40 System Extensions Customer Portal Permitting & Inspections 3,400 8 Licensing 2,500 8 GIS Server 5,700 8 iG Workforce Server 1,750 8 iG Workforce iPad Apps (each) 15 3,750 2 Incode Content/Document Management Suite 15,175 2,000 3,794 Incotle Printing and Reporting Solutions Standard Forms Package 1,650 Included (4 Overlays for Financials, 5Overlays for CRM, 1 Logo) Secure Signatures (Includes 2 Signatures) 1,100 Included Output Director Output Director 3,850 8 (Base Engine, Print Output Channel, Tyler Content Management Output Cheroot Email Output Channel) Lasediche Output Channel 3,575 Included Lasemche Financial & Personnel Suite Interface 5,000 8 Professional Services 17,500 Business Process Review 5,000 Final bmplemenlation 40 5,000 Project Management 7,500 Incotle Application Subtotal Professional Services Preferred Customer Discount (50%) 286,673 822 145,408 74,250 39,124 40 17,500 (72.704) Application and System Software Total 72,704 91,750 39,124 Professional Services Jason Simpson City of Lake Elsinore, CA October 28, 2014 ean,"o- tyler Estimated Conversion Services Programming Fee Hours Services Conversion Fee General Ledger 5,000 8 1,000 - Chart of Accounts Permits & Inspections 4,235 Budget 1,000 - Permit Master (Includes contacts & properties) Accounts Payable 4,000 4 500 - Vendor Master Info, address, primary contact 1,500 4 - 1099 Balances (current year) Inspections 1,500 Fixed Assets 2,150 8 1,000 - Assets information with improvements, totals only) 4 500 Project Accounting 2,500 8 1,000 - Project Notes, Accounts (Open Projects Only) - License Master (includes contacts & properties) - Project Account Budgets (Open Projects Only) Transactions (2 years +current) - Project Account Detail (Open Projects Only) 8 1,000 PersonnellPayroll Applications _^ 9,200_ Personnel Management/Payroll 5,200 32 4,000 - Basic Employee Information - employee master, address, primary contact, standard dates (ie. hire, birth, termination, leave), standard phones (work, home, cell), current direct deposit, current position, retirement, employee deductions, employee taxes - Current Year Leave Balances - Current Year detailed employee pay history - paycheck earnings, earning distribution, deductions and taxes OR current year quarterly summarized history Permitting & Licensing 28.970 Permits & Inspections 4,235 8 1,000 - Permit Master (Includes contacts & properties) Contractors 1,500 4 500 Inspections 1,500 8 1,000 Transactions 1,500 4 500 Licensing 4,235 8 1,000 - License Master (includes contacts & properties) Transactions (2 years +current) 1,500 8 1,000 Accounts Receivable 3,250 4 500 - Master (includes contacts & properties) Code Enforcement 3,250 20 2,500 - Incidents (includes property & contact info) Conversion Services Total 39,820 124 15,500 55,320 Note: Financial data conversion consists of current year only. Hosted Applications Jason Simpson City of Lake Elsinore, CA October 28, 2014 Service One Time Setup Fee - Hardware Configuration - DNS registration INCODE Building Projects Online Component Monthly support/maintenance fee - Display of project status - Display of projects for payment -Schedule/Re-Schedule inspections - Security-- SSL (Secure Socket Layer) - Payment Processing - Credit Card • Payment packet is created to be imported to Building Project System NOTE: Customer pays $1.25 fee per transaction for payment on-line. INCODE Business License Online Component Monthly support/maintenance fee - Display of license status - Display of license for payment Security — SSL (Secure Socket Layer) - Payment Processing - Credit Card • Payment packet is created to be imported to Business License System NOTE: Customer pays $1 25 fee per transaction for payment on-line. mope ,,,,,.., le r we-. u Initial Year Annual Fee 400 400 100 /month 1,200 1,200 100 /month 1,20D 1,200 Hosted Applications Total 1 2,800 2,400 Tyler On Demand -Tyler Jaso tS'mpsft ty6e p C'ly of Lake Elsinore, CA a October 28, 2014 Service Annual Fee Viler On Demand -Tyrie, U Tyler U Subscription 450 E-learning taluses available for all employees during the subscription period Unlimited access to hundreds of a-laormng oourses spanning the entire sults of Tyler applications - Unlimited access to on demand Continuing Professional Education credit courses as Ailed by NASBA std track - Unlimited access to Government compliance courses such as HIPAA Compliance, Red Flag Rules, and Workplace Harassment Prevention - Available 2417 - Na. ecouree created continually Tyler Teopnologles, Inc. Is reglsleretl uvPo the NaPonal Association of Stele Boards of Aoeountanoy (NASBA) as a sponsor of saidamng pmressional friendlier, on the National for lslry oI CPF Sponsors. Slate heartls of accountancy have final aulhanly on the acceptance of individual courses for CPE cretlit Complaints repentant registered sponsors may be submitted to the National Registry or CPE Sponsors thi Its ,abso, vnvw.Iearnsh vandal a, Tyler Online Training Center Total 450 WEB SERVICES- INTERNET BASED PRODUCTS Gi�17tr : ' • ► dald��u1�W THIS AGREEMENT is effective as of the date of acceptance set forth at the end hereof, and is by and between Tyler Technologies, Inc., hereinafter referred to as "Tyler' and the party signing this agreement as the "Subscriber'. 1. DEFINITIONS Tyler Web Services Tyler Web Services are designed to enable Subscriber to easily establish a presence on the Internet. Tyler Web Hosting and Design Is composed of the Tyler Web Hosting and Design Publishing Component and other miscellaneous components. These components may be used independently or in conjunction with each other. Tyler Building Projects On -Line The Tyler Building Projects On -Line Component allows the Subscriber to make available certain information from their Tyler Building Projects System to citizens with Internet access. This Information Is posted to Subscriber's web site, which is hosted on Tyler's web server. With the proper security clearance, citizens with Internet access have access to the data which can include: Building project status, inspection results, inspection scheduling and the opportunity to pay their Building Projects over the Internet using a credit card. Tyler Business License On -Line The Tyler Business License On -Line Component allows the Subscriber to make available certain information from their Tyler Business License System to citizens with Internet access. This Information is posted to Subscriber's web site, which Is hosted on Tyler's web server. With the proper security clearance, citizens with Internet access have access to the data which can include: Business License status, business license renewal and the opportunity to pay their Business License over the Internet using a credit card. 2. AGREEMENTS 2.1. TERM. Subscriber must return an executed copy ofthis AgreementtoTyler within 90days from the issue date. Thereafter, the Agreement will be voided and is subject to change. Subject to the limitations of this Section 1, and unless otherwise provided for In this Agreement, the term of this Agreement shall commence as of the effective date and shall continue for Three (3) years. The term shall thereafter be automatically extended in separate consecutive periods of twelve (12) months duration unless either party gives written notice to terminate. Notice to terminate must provide at least sixty (60) day notice of said intent. In the event that the Comtoct 10/f .)0,14 076 Page 1 Tyler Technologies, Inc. and the City of Loke Elsinore, CA Subscriber fails to pay any amount payable to Tyler hereunder, when due, or fails to comply with any other provision of this Agreement, Tyler may terminate the Subscriber's rights by written notice to that effect to the Subscriber. Tyler may, by written notice to the Subscriber, terminate its obligations under this Agreement in the event that Tyler, for whatever reason, ceases to host Subscriber's Web Site. A termination of the Subscriber's rights under this Agreement shall not terminate any of the parties' rights under this Agreement to receive or hold amounts rightfully owing to the respective party pursuant to the terms of this agreement or to enforce the intellectual and proprietary rights in the Tyler concept, web site, software, and technology. Upon termination or non -renewal of this agreement, the parties shall each promptly account for all due but unpaid amounts hereunder. If Subscriber wishes to terminate before the stated term expires, Subscriber must give sixty (60) days written notice in order not to incur termination costs of $600.00. Please also see section entitled "TERMINATION" in this Agreement. 2.2. Nature of Web Site. Tyler shall maintain a web site accessible over the Internet, for Subscriber. This web site shall contain both static information pages, non -static interactive pages as well as payment function pages. The web site shall allow a citizen with Internet access to view relevant data provided by Subscriber. This data may include certain data elements from Subscriber's Tyler Software System. This web site shall be equipped to accept payment of amounts owed to Subscriber, via Secured Socket Layer (SSL) encryption and credit card or debit card charge. 2.3. Data Procurement. Tyler must host the components and services listed in the Investment Summary of this Agreement. The Subscriber will be required to setup a merchant account with Electronic Transaction System Corporation or authorized.net for the sole use of Tyler Web Service transactions. The merchant account must be setup to fund to the Subscriber bank account. All fees for the merchant account will be paid by Subscriber. Subscriber will be required to install and run Tyler Web Services in order for the Tyler On -Line application to access and transfer the necessary data from the Subscriber's primary software system, to Tyler's web server. The transfer will occur on a real time basis. Additionally, certain Information, such as payment information, must be conveyed to Subscriber. Tyler will assume responsibility for transferring such information back to Subscriber on a regular basis. Tyler Web Services requires a dedicated IP address. Assignment of dedicated IP address is the sole responsibility of Subscriber. 2.4. LICENSED SOFTWARE OWNERSHIP. Subscriber agrees that Tyler possesses exclusive title to and ownership of the Tyler Software. a. Subscriber agrees that Subscriber acquires neither ownership nor any other interest in the Tyler Software, except for the right to use and possess the Tyler Software in accordance with the terms and conditions of this Agreement. b. All rights not expressly granted to Subscriber in this Agreement are retained by Tyler. c. Subscriber agrees that Tyler Software including, but not limited to, systems designs, programs in source and/or object code format, applications, techniques, ideas, and/or know-how utilized and/or developed by Tyler are and shall remain the exclusive property of Tyler. Subscriber agrees that the Tyler Software consists of Tyler's trade secrets. Tyler shall retain all copyrights in the Tyler Software, whether published or unpublished. Contract HV 20)7 ]-0216 Page 2 Tyler Technologies, Inc. and the City of Lake Elsinore, CA d. Tyler agrees that all data provided to Tyler for the purposes of generating the website shall remain the property of Subscriber. Should Subscriber terminate the Internet Services in good standing and in accordance with the termination provisions of this Agreement, Tyler agrees to return to Subscriber, all graphics, text documents, and data files held by Tyler. 2.5. Subscriber MEMBERSHIP PEES. For establishing new Tyler Web Services, the Subscriber shall pay to Tyler the amounts as stated in the Investment Summary. 2.6. INSITE FEES. Tyler may increase the INSITE per -transaction fee for online payment no more than once per year with prior written notice. 2.7. NOT ASSIGNABLE. The rights of the Subscriber under this Agreement are not assignable without the prior written consent of Tyler. Any attempt to sublicense, assign, encumber or transfer any of the rights, duties or obligations under this Agreement by the Subscriber is void. Subject to the foregoing, this Agreement shall be binding upon and shall inure to the benefit of the parties hereto and their respective permitted assigns and successors. 2.8. SOFTWARE MAINTENANCE. This SUBSCRIPTION AGREEMENT includes unlimited telephone support, support by communication modem, and all software upgrades, enhancements and new releases. Tyler reserves the right to change the functionality of future releases of its software and Subscriber understands that Tyler is not obligated to include specific functionality in future releases unless provided for herein. 2.9. PARTIAL INVALIDITY. Should any provision or clause of this Agreement be held to be invalid, such invalidity shall not affect any other provision or clause hereof, which can be given effect without such Invalid provision or clause. 2.10. RESPONSIBILITY OF DATA. Tyler will assume responsibility for all data transfer, but not responsible for data accuracy. 2.11. SITE REQUIREMENTS. a. Subscriber shall maintain a high speed internet connection (1.5mbps download AND 512kbps upload) with a static IP address and must be able to provide Tyler with IP connection to Subscriber's network through Citrix GotoAssist, VPN, Citrix, or Microsoft Terminal Services. Tyler shall use the connection to assist with problem diagnosis and resolution. Tyler is not responsible for purchase of VPN client software license or configuration of Subscriber's firewall settings. No wireless Internet connections allowed. b. Tyler shall provide Subscriber with remote support through the use of secure connection over the Internet connection via Citrix GotoAsslst. If Subscriber will not allow access through GotoAsslst, Tyler cannot guarantee support standards will be met. 2.12. PROPRIETARY INFORMATION. a. Distribution of Tyler Software. Subscriber may not sell, assign, transfer, disclose, or otherwise make available, either directly or Indirectly, any object code, documentation or other material relating to the Software, in whole or in part, or any copy of the same in any for to any other person or entity. Coatrm-t Page 3 Tyler Technologies, Inc. and the City of Lake Elsinore, CA b. Software as Trade Secret. Subscriber shall maintain the confidentiality of the Software and unless specifically authorized by Tyler or except for ordinary and necessary backup purposes, Subscriber may not make or have made any copies of the Software or any part thereof. Subscriber shall include Tyler's proprietary notice or other legend on any copies made by Subscriber as permitted hereunder. 2.13. WARRANTY, DISCLAIMER LIMITATION ON LIABILITY Tyler warrants that the Software will substantially conform to current specifications delivered by Tyler to Subscriber pursuant to this Agreement, including Tyler's response to the Request for Proposal for six (6) months following installation; provided, however, that Tyler's warranty hereunder shall not cover or apply to any software or part thereof that is not developed or designed by Tyler. In the event that the Software is found to be defective in such respect and Subscriber notifies Tyler in writing within six (6) months after its receipt of the Software of any substantial non -conformity of the Software with such specifications, Tyler's sole obligation under this warranty Is to remedy such defect within a reasonable time. THE FOREGOING WARRANTY IS EXCLUSIVE AND IS MADE IN LIEU OF ALL OTHER WARRANTIES OR REPRESENTATIONS, WHETHER EXPRESS OR IMPLIED, IN FACT OR IN LAW, INCLUDING THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE. TYLER SHALL IN NO EVENT BE LIABLE FOR DAMAGES THAT EXCEED THE AMOUNT OF THE CHARGES PAID BY SUBSCRIBER HEREUNDER FOR THE DEVELOPMENT AND LICENSE OF THE SOFTWARE, IN NO EVENT SHALL TYLER BE LIABLE FOR SPECIAL, INCIDENTAL, EXEMPLARY, INDIRECT OR CONSEQUENTIAL DAMAGES OR FOR LOSS OF PROFITS, REVENUES OR DATA, EVEN IF TYLER HAS BEEN ADVISED OFTHE POSSIBILITY OF SUCH DAMAGES. 2.14, HOLD HARMLESS. Subscriber agrees that it will hold Tyler harmless against any claims, damages, liabilities, costs and expenses, including reasonable attorneys' fPas, arising nut of or relating to a. Subscriber's failure to implement any corrections, improvements and new releases relating to the Software, or any part thereof, b. Subscriber's unauthorized alterations to or use of the Software, or Subscriber's breach of any of Its obligations to maintain the confidentiality of the Software or Subscriber's unauthorized copying thereof. 2.15. TERMINATION. This Agreement or any license referenced hereunder may be terminated by Tyler upon written notice to Subscriber if Subscriber performs any breach of the terms of this Agreement. At the date of termination of this Agreement, Subscriber shall promptly return to Tyler any Software, related documentation, materials and other property of Tyler then in its possession, and any copies thereof wherever located. Notwithstanding the foregoing, all provisions hereof relating to confidentiality of the Software shall survive the termination of this Agreement. 2.16. GENERAL. a. This Agreement shall be governed by the laws of Subscriber's state of domicile and constitutes the entire Agreement between the parties hereto with respect to the Software described herein, and shall supersede all previous or contemporaneous negotiations, commitments and writings with respect to the matters set forth herein. Contract 108 ?074-0276 Page 4 Tyler Technologies, Inc. and the City of Lake Elsinore, CA b. All acceptances by Tyler of purchase orders and all sales by Tyler are expressly limited to and made on the basis of the terms and conditions set forth herein, notwithstanding receipt or acknowledgment of Subscriber's order forms or specifications containing additional or different provisions, or conflicting oral representations by an agent, representative or employee of Tyler. Any such additional or different terms are hereby objected to. All acceptances by Tyler are expressly conditional on Subscriber's assent to the additional or different terms and conditions set forth in this Agreement. If these terms and conditions are not acceptable, Subscriber should notify Tyler at once. (ontroct H)#.)0.14-0276 Page 5 Tyler Technologies, Inc. and the City of Lake Elsinore, CA EXHIBIT B Invoicing and Payment Policy Tyler Technologies, Inc. will provide you with the software, products, and services set forth in the Investment Summary of your License and Services Agreement. Capitalized terms not otherwise defined will have the meaning assigned to such terms in your License and Services Agreement. InvoicinX: We will invoice you for the applicable license fees, products, and services in the Investment Summary as set forth below. Your rights to dispute any invoice are set forth in your License and Services Agreement. 1. TvlerSoftware. 1.1 License Fees: License fees are invoiced as follows: (a) 25% on the Effective Date; (b) 60% on the date when we make the applicable Tyler Software available to you for downloading (the "Available Download Date"); and (c) 15% on the earlier of first use of the Tyler Software in live production or (180) days after the Available Download Date. 1.2 Maintenance and Support Fees: Maintenance and support fees are waived through the earlier of (a) ninety (90) days after use of the Tyler Software in live production; or (b) one hundred eighty (180) days after the Available Download Date. Subsequent maintenance and support fees, at Tyler's then -current rates, are invoiced annually in advance un the anniversary of that earlier -of date. 2. Professional Services. 2.1 Implementation and Other Professional Services (including training): Implementation and other professional services (including training) are billed at hourly rates and invoiced as delivered. 2.2 Requested Modifications to the Tyler Software: Requested modifications to Tyler Software are invoiced 50% upon delivery of specifications and 50% upon delivery of the applicable modification. You must report any failure of the modification to conform to the specifications within thirty (30) days of delivery; otherwise, the modification will be deemed to be in compliance with the specifications after the 30 -day window has passed. 3. Third Party Products, 3.1 Third Party Software License Fees: License fees for Third Party Software are invoiced when we make it available to you for downloading. 3.2 Third Party Software Maintenance: The first year maintenance for the Third Party Software is invoiced when we make it available to you for downloading. 3.3 Third Party Hardware: Third Party Hardware costs are invoiced upon delivery. tyles EXHIBIT B 4. Expenses. The service rates in the Investment Summary do not include travel expenses. Expenses will be billed as incurred and only in accordance with our then -current Business Travel Policy, plus a 10% travel agency processing fee. Our current Business Travel Policy is attached to this Exhibit B at Schedule 1. Copies of receipts will be provided on an exception basis for an administrative fee. Receipts for mileage or miscellaneous items less than twenty-five dollars are not available. Payment. Payment for undisputed invoices is due within forty-five (45) days of the invoice date. Maintenance and support fees are due on each anniversary of the Available Download Date. We prefer to receive payments electronically. Our electronic payment information is: Bank: Wells Fargo Bank, N.A. 420 Montgomery San Francisco, CA 94104 ABA: 121000248 Account: 4124302472 Beneficiary: Tyler Technologies, Inc. — Operating tyier 0 Goo SH O e. Nler Business Travel Policy 1. Air Travel A. Reservations & Tickets Exhibit B Schedule 1 Tyler's Travel Management Company (TMC) will provide an employee with a direct flight within two hours before or after the requested departure time, assuming that flight does not add more than three hours to the employee's total trip duration and the fare is within $100 (each way) of the lowest logical fare. If a net savings of $200 or more (each way) is possible through a connecting flight that is within two hours before or after the requested departure time and that does not add more than three hours to the employee's total trip duration, the connecting flight should be accepted. Employees are encouraged to make advanced reservations to take full advantage of discount opportunities. Employees should use all reasonable efforts to make travel arrangements at least two (2) weeks in advance of commitments. A seven day advance booking requirement is mandatory. When booking less than seven days in advance, management approval will be required. Except in the case of international travel where a segment of continuous air travel is scheduled to exceed six hours, only economy or coach class seating is reimbursable. B. Baggage Fees Reimbursement of personal baggage charges are based on trip duration as follows: • Up to five days = one checked bag • Six or more days = two checked bags Baggage fees for sports equipment are not reimbursable. 2. Ground Transportation A. Private Automobile Mileage Allowance— Business use of an employee's private automobile will be reimbursed at the current IRS allowable rate, plus out of pocket costs for tolls and parking. Mileage will be calculated by using the employee's office as the starting and ending point, in compliance with IRS regulations. Employees who have been designated a home office should calculate miles from their home. Copyright 2014 Tyler Technologies, Inc. All Rights Reserved Exhibit B Schedule 1 B. Rental Car Employees are authorized to rent cars only in conjunction with airtravel when cost, convenience, and the specific situation reasonably require their use. When renting a carforTyler business, employees should select a "mid-size" or "intermediate" car. "Full" size cars may be rented when three or more employees are traveling together. Tyler carries leased vehicle coverage for business car rentals; additional insurance on the rental agreement should be declined. C. Public Transportation Taxi or airport limousine services maybe considered when traveling in and around cities or to and from airports when less expensive means of transportation are unavailable or impractical. The actual fare plus a reasonable tip (15-18%) are reimbursable. In the case of a free hotel shuttle to the airport, tips are included in the per diem rates and will not be reimbursed separately. D. Parking & Tolls When parking at the airport, employees must use longer term parking areas that are measured in days as opposed to hours. Park and fly options located near some airports may also be used. For extended trips that would result in excessive parking charges, public transportation to/from the airport should be considered. Tolls will be reimbursed when receipts are presented. 3. Lodging Tyler's TMC will select hotel chains that are well established, reasonable in price, and conveniently located in relation to the traveler's work assignment. Typical hotel chains include Courtyard, Fairfield Inn, Hampton Inn, and Holiday Inn Express. If the employee has a discount rate with a local hotel, the hotel reservation should note that discount and the employee should confirm the lower rate with the hotel upon arrival. Employee memberships in travel clubs such as AAA should be noted in their travel profiles so that the employee can take advantage of any lower club rates. "No shows" or cancellation fees are not reimbursable if the employee does not comply with the hotel's cancellation policy. Tips for maids and other hotel staff are included in the per diem rate and are not reimbursed separately. 4. Meals and Incidental Expenses Employee meals and incidental expenses while on travel status are in accordance with the federal per diem rates published by the General Services Administration. Incidental expenses include tips to maids, hotel staff, and shuttle drivers and other minor travel expenses. Per diem rates are available at www.gsa_T;ov/nerdiem. Copyright 2014 Tyler Technologies, Inc. All Rights Reserved Exhibit B Schedule 1 A. Overnight Travel For each full day of travel, all three meals are reimbursable. Per diems on the first and last day of a trip are governed as set forth below. Departure Dav Depart before 12:00 noon Depart after 12:00 noon Return Dav Return before 12:00 noon Return between 12:00 noon & 7:00 p.m Return after 7:00 p.m.* Lunch and dinner Dinner Breakfast Breakfast and lunch Breakfast, lunch and dinner *7:00 p.m. is defined as direct travel time and does not include time taken to stop for dinner The reimbursement rates for individual meals are calculated as a percentage of the full day per diem as follows: • Breakfast 15% • Lunch 25% • Dinner 60% B. Same Day Travel Employees traveling at least 100 miles to a site and returning in the same day are eligible to claim lunch on an expense report. Employees on same day travel status are eligible to claim dinner in the event they return home after 7:00 p.m.* *7:00 p.m. is defined as direct travel time and does not include time taken to stop for dinner S. Internet Access — Hotels and Airports Employees who travel may need to access their e-mail at night. Many hotels provide free high speed internet access and Tyler employees are encouraged to use such hotels whenever possible. If an employee's hotel charges for internet access it is reimbursable up to $10.00 per day. Charges for internet access at airports are not reimbursable. Copyright 2014 Tyler Technologies, Inc. All Rights Reserved EXHIBIT C Maintenance and Support Agreement Tyler Technologies, Inc. will provide you with the following maintenance and support services for the Tyler Software licensed to you. Capitalized terms not otherwise defined will have the meaning assigned to such terms in your License and Services Agreement. 1. Term. We provide maintenance and support services on an annual basis. The initial term commences on the earlier of (a) ninety (90) days after use of Tyler Software in live production; or (b) one hundred eighty (180) days from the date when we make the applicable Tyler Software available to you for downloading (the "Available Download Date") and remains in effect for one (1) year. The term will renew automatically for additional one (1) year terms unless terminated in writing by either party at least thirty (30) days prior to the end of the then -current term. 2. Maintenance and Support Fees. Your initial maintenance and support fees for the Tyler Software licensed to you are listed in the Investment Summary of your Agreement. Those amounts are payable in accordance with our Invoicing and Payment Policy. We reserve the right to suspend maintenance and support services if you fail to pay undisputed maintenance and support fees within sixty (60) days of the due date. We will reinstate maintenance and support services only if you pay all past due maintenance and support fees, including all fees for the periods during which services were suspended. 3. Maintenance and Support Services. As long as you are trained on the Tyler Software, and timely pay your maintenance and support fees, we will, consistent with our then -current Support Call Process: 3.1 perform our maintenance and support obligations in a professional, good, and workmanlike manner, consistent with industry standards, to conform the Tyler Software to the warranty set forth in your Agreement; provided, however, that if you modify the Tyler Software without our consent, our obligation to provide maintenance and support services on and warrant the Tyler Software will be void; 3.2 provide telephone support during our established support hours; 3.3 maintain personnel that are sufficiently trained to be familiar with the Tyler Software and Third Party Software in order to provide maintenance and support services; 3.4 provide you with a copy of all releases to the Tyler Software (including updates and enhancements) that we make generally available without additional charge to customers who have a maintenance and support agreement in effect; and 3.5 support prior releases of the Tyler Software in accordance with our then -current release life cycle policy. tyler EXHIBIT C 4. Client Responsibilities. We will use all reasonable efforts to perform any maintenance and support services remotely. Currently, we use a third -party secure unattended connectivity tool called Bomgar, as well as GotoAssist by Citrix. Therefore, you agree to maintain a high-speed internet connection capable of connecting us to your PCs and server(s). You agree to provide us with a login account and local administrative privileges as we may reasonably require to perform remote services. We will, at our option, use the secure connection to assist with proper diagnosis and resolution, subject to any reasonably applicable security protocols. If we can't resolve a support issue remotely, we may be required to provide onsite services. In such event, you agree to provide us with full and free access to the Tyler Software, working space, adequate facilities within a reasonable distance from the equipment, and use of machines, attachments, features, or other equipment reasonably necessary for us to provide the maintenance and support services, all A nu charge to us. We strongly recommend that you also maintain a VPN for backup connectivity purposes. 5. Excluded Services. Maintenance and support fees do not include fees for the following services: (a) initial installation or implementation of the Tyler Software; (b) onsite maintenance and support (unless Tyler cannot remotely correct a defect in the Tyler Software); (c) application design; (d) other consulting services; (e) maintenance and support of an operating system or hardware; (f) support outside our normal business hours as listed in our then -current Support Call Process; or (g) installation, training services, or third party product costs related to a new release. Requested maintenance and support services beyond those outlined in this section will be billed to you at our then current rates. We do not guarantee resolution of a Defect in a version of the Tyler Software Products older than one version behind the then -current release. We reserve the right to decline support calls from users who have not received the required training on the Tyler Software. 6. Current Support Call Process. Our current Support Call Process for the Tyler Software is attached to this Exhibit C at Schedule 1. tyle ` 2 Exhibit C Schedule 1 Incode Customer Support 1 About Incode Customer Support Support Availability Incode Customer Support Monday - Friday _ _ 7 a.m. to 7 p.m. (Central) Tyler Public Safety Support Monday - Friday 7 a.m. to 7 p.m. (Central) Incode Customer Support consists of four functional areas: • Financial Modules — General Ledger, Accounts Payable, Payroll, Fixed Assets, Budgeting, Check Reconciliation, etc. • CIS/CRM Modules —CIS includes Utility Billing, Cash Collections, Handhelds, and Service Orders; CRM includes Accounts Receivable, Business License, Building Projects, Call Center, Cemetery Records, and Sales Tax. • Court Case Management • Tyler Public Safety (TPS) Each functional area consists of four levels of personnel: (1) Front line Customer Support Representatives are assisted by (2) Advisors — senior representatives — and both are managed by (3) Team Leaders. These Team Leaders report to the (4) Support Group Managers. 2 Contacting Incode Customer Support Incode Customer Support can be contacted by I . Entail - Great for low priority and project -type issues 2. Chat- Useful for quick help and allows you to do other tasks while we resolve your issue 3. Internet - Best for low priority and project -type issues 4. Telephone -Great for complex questions 2.1 Ismail Support at Incode.Support(a�tylertech.com 1. From any Incode window, click Help on the menu bar and select Support % Email to open an entail message with this address. The entail message must contain the following information: • Area of support (use the list above as a reference for functional areas) • Question • Priority • Priority 1 —Critical (system is currently down) • Priority 2—High (need immediate assistance) • Priority 3 — Medium (respond within one day) • Prim ity4—Non-critical Copyright 2014 Tyler Technologies, Inc. All Rights Reserved Ir Incode Customer Support 1 About Incode Customer Support Support Availability Incode Customer Support Monday - Friday _ _ 7 a.m. to 7 p.m. (Central) Tyler Public Safety Support Monday - Friday 7 a.m. to 7 p.m. (Central) Incode Customer Support consists of four functional areas: • Financial Modules — General Ledger, Accounts Payable, Payroll, Fixed Assets, Budgeting, Check Reconciliation, etc. • CIS/CRM Modules —CIS includes Utility Billing, Cash Collections, Handhelds, and Service Orders; CRM includes Accounts Receivable, Business License, Building Projects, Call Center, Cemetery Records, and Sales Tax. • Court Case Management • Tyler Public Safety (TPS) Each functional area consists of four levels of personnel: (1) Front line Customer Support Representatives are assisted by (2) Advisors — senior representatives — and both are managed by (3) Team Leaders. These Team Leaders report to the (4) Support Group Managers. 2 Contacting Incode Customer Support Incode Customer Support can be contacted by I . Entail - Great for low priority and project -type issues 2. Chat- Useful for quick help and allows you to do other tasks while we resolve your issue 3. Internet - Best for low priority and project -type issues 4. Telephone -Great for complex questions 2.1 Ismail Support at Incode.Support(a�tylertech.com 1. From any Incode window, click Help on the menu bar and select Support % Email to open an entail message with this address. The entail message must contain the following information: • Area of support (use the list above as a reference for functional areas) • Question • Priority • Priority 1 —Critical (system is currently down) • Priority 2—High (need immediate assistance) • Priority 3 — Medium (respond within one day) • Prim ity4—Non-critical Copyright 2014 Tyler Technologies, Inc. All Rights Reserved Exhibit C Schedule 1 • Your contact information • Screen prints of attachments (as necessary) 2. Your entail will be received and logged by Incode Support, and an incident number will be assigned. You will receive an entail reply front Incode Support with the incident number. 2.2 Chat with a Support representative online at www.tylertech.coin. Log in to tylertectreont and click Client Support > Incode > Live Support to chat with a Support team member via instant message. Just click on the area of support needed and follow the prompts. 2.3 Create a Support incident online at www.tylertech.com. Log in to tylertech.cont and click Online Support Incidents> Enter Online Support Incidents > Add a new support incident. Follow the prompts to log a new incident with Incode Support. You will receive an incident number after you click Submit. 2.4 Call Support toll-free at 1-800-646-2633. • Press 1 for Support • Press 1 for Incode Support (Financials, Cash Collections, Utility Billing, Citizen Services, and Municipal Court) o Press I for Financials o Press 2 for Cash Collections o Press 3 for Utility Billing o Press 4 for Citizen Services o Press 5 for Municipal Court • Press 2 for Tyler Public Safety • Press 3 for Imaging Support (Tyler Content Manager) • Press 4 for Version 10 Support (V.X Financials, V.X CRM, and V.X Court) o Press I for V.X Financials Support o Press 2 for V.X CRM Support (Cashiering and Utility Billing) o Press 3 for V.X Court • Press 0 for an Operator • Press 2 for an Existing Incident The average hold time is approximately 5 minutes. This time may increase at critical times such as fiscal year end, quarter end, and calendar year end due to the volume of calls received. 3 Incident Manaizement and Escalation Incode Support takes great pride in serving our clients and being responsive to support issues. Exceeding our clients' expectations is our constant goal. We closely monitor all support metrics and report them to Executive Management on a weekly basis. In addition, our Support Team Leaders monitor Support response and resolution times on a daily basis. There may be times when support incidents need more attention or a faster response. We encourage our clients to communicate the level of urgency or priority of support issues so that we can respond to incidents appropriately. A support incident can be escalated by any of the following methods: Copyright 2014 Tyler Technologies, Inc. All Rights Reserved Exhibit C Schedule 1 I . Use any of the support channels mentioned in the "Contacting Incode Customer Support" section above to request an escalation. 2. Access the client support portal at www... erteeh.com; a. Click Online Support Incidents. b. In the incident grid, click the incident you need to escalate to open it. c. Mark the Escalate the priority of this incident checkbox at the bottom of the incident detail page. This sends an email notifying the Support team to escalate the incident, 3. Alternatively, you can escalate the support incident through the management channels outlined below. _ Module(s)/Area(s) Staff Member Title Direct Line Incode Financials Cathy Curtis Team Leader 1 806.791.8251 V.X Financials Michele Nickerson Support Manager 207.356.9348 Incode CIS/CRM Steve Roberts ,Financial Team Leader j 806.791.8247 V.X CRM Audrey Salazar Technical Lead 806.791.8258 _ _ Court/Tyler Public Safety Rita Ewings. Court/TPS Support Manager 806.791.8237 V.X Court Amanda Hogan Team Leader _. 806.791.8265 Public Safety David Watson Team Leader 806.791 8228 ,., Property "Tax Heidi Thompson Operations Manager 806.79L8249 Software Support Michele Nickerson Financial Support Manager 207.356 9348 Technical Support Michael Lao Technical Services Support 806.791.8231 Manager Installs and Upgrades Michael Hoffmann Technical Services Deployment 806.791.8230 Manager Support 1 Bryan Thompson Director of Support 806.791.8226 Executive Management ' Dane Womble Chief Operating Officer 806.791.8220 Please do not hesitate to use any of these escalation methods so that we may better serve you. 4 Additional Resources on Click Online Support Incidents to look up ALL previous requests made by your site (regardless of how the request was submitted). Access the Tyler Community and hover over the Incode menu button to expand the dropdown. Select the appropriate software suite (Financials, CIS/CRM, Court, TPS, etc.). o The Search feature allows you to look for content on certain topics or to answer specific questions. o The Blog highlights helpful tips and tricks and other valuable information related to your software. o The Library includes documents covering a wide range of topics (e.g., release notes, tax preparation documents, Connect documents). o The Wild contains FAQs and additional help content. The Forum provides an area where you can ask a question of our staff or of other Tyler Community members. This is a great way to share information, get the opinion of fellow Tyler clients, and have questions answered quickly. Copyright 2014 Tyler Technologies, Inc. All Rights Reserved Exhibit C Schedule 1 Tyler Holiday Schedule Tyler observes many of the sante holidays our clients do. In order to allow our staff time away from work our offices will be closed on the holidays listed below. There will be no support coverage on these days. New Year's Day_ Thanksgiving Day Memorial Da Day after Thanks ivin Independence Day Christmas Eve Labor Da Christmas Da Copyright 2014 Tyler Technologies, Inc. All Rights Reserved Exhibit D Statement of Work Software and Implementation Services Prepared for. City of Lake Elsinore, CA Prepared by: Tyler Technologies, Inc. www.tylertechnologies.com October 22, 2014 Tyler Technologies Statement of Work Table of Contents PROJECTSCOPE & SUMMARY..................................................................................................................................3 DATACONVERSION.................................................................................................................................................. 5 INVOICINGAND CLIENT SIGNOFFS........................................................................................................................ 5 KEYPROJECT ASSUMPTIONS.................................................................................................................................5 OUTOF SCOPE...................................................................................................................................................... 6 RISK/ MITIGATION STRATEGY.................................................................................................................................7 DEVELOPMENTTOOLS........................................................................................................................................... 10 DOCUMENTATION................................................................................................................................................. 10 TYLER -PROVIDED DOCUMENTATION............................................................................................................................. 10 CLIENT -PROVIDED DOCUMENTATION............................................................................................................................ 10 SOW ATTACHMENTS LISTING................................................................................................................................ 11 SOW Attachment A— (Sample) Work Acknowledgement Form....................................................................... 11 SOW Attachment 8 — (Sample) Change Order Form........................................................................................ 11 SOW A ttachm ent C - Hardware /Software Requirements............................................................................... 11 SOW Attachment E — Conversion Detail.......................................................................................................... 11 ATTACHMENTS...................................................................................................................................................... 12 (ver. 7/15/13) Page 2 Tyler Technologies Statement of Work PROJECT SCOPE & SUMMARY The software and services purchased are outlined in the Investment Summary Section of the Agreement. Any standard interfaces purchased are listed in the Investment Summary section of the Agreement and detailed in SOW Attachment D — Standard Interfaces. It is important for the Client to read the portion of the Attachment related to each interface purchased to understand its full functionality. Data conversion services and other professional services hours included in the Investment summary are estimates. Additional analysis will be performed during the Assess & Define stage to provide definitive pricing. (ver. 7/15/13) Page 3 0 4-) M 4-J F- E a) of a) s ay (,D (D 0 UY a) a) 0 LL a) a) 0) U) (u M a) (v 0 a) 0 0 0 Tyler Technologies Statement of Work Iver. 7/15/13) Page 4 Tyler Technologies Statement of Work Each stage, as established above, is designed to provide a point at which a full review of the stage objectives is assessed for completeness. When a stage is complete, a Work -Acknowledgement Form (see SOW Attachment A- (Sample) Work Acknowledgement Form) is completed and signed by the Client signifying acceptance of that stage and the beginning of the next stage. Each stage is dependent on the results of the previous stage and therefore, each stage of the methodology cannot begin until the previous stage is completed and approved. DATA CONVERSION The goal of the data conversion process is to transfer information from one or more legacy systems into the Tyler system in an accurate and verifiable manner. Verification of the data conversion consists of comparing the on screen data elements and management reports of each system. As such, very little is done in the conversion process to "fix" the data. Inconsistencies or corruption in the original data will carry over to the new system —these issues should be identified and resolved by the Client before final data conversion on the legacy system(s) or shortly after "going live" on the Tyler system. Attachment E — Conversion Detail of this document provides detailed information on Data Conversion if conversion is included in your Investment Summary, INVOICING AND CLIENT SIGNOFFS Tyler invoicing and payment terms are detailed in the Payment Terms section of the Agreement. In addition to responsibility for the payment of all invoicing outlined in the Agreement, Client is responsible for signing off on the hours consumed in accordance with project requirements. An approved Change Order is required if additional hours are needed or scope is changed. KEY PROJECT ASSUMPTIONS • Client and Tyler shall review their responsibilities before work begins to ensure that Services can be satisfactorily completed. • Client will provide Tyler with access to its equipment, systems, and personnel to the extent needed to complete the defined Services. • Client will provide work space for Tyler Services for work completed on Client premises. • Tyler shall initially implement the most current version of the Tyler software at the time of the contract signing. During the implementation Tyler will provide newer releases of the software that meet or exceed the version available at contract signing. After Go -Live, the Client is responsible for installing newer releases. Release notes are provided for all new versions. • Client will maintain primary responsibility for the scheduling of Client employees and facilities in support of project activities. • Client shall provide Tyler with network access for remote installation and testing through industry standards such as Virtual Private Network (VPN) or other secure access methods. • Client will allow users to access the following websites to ensure adequate access to Support resources: • help.tyleru.com • tyleru.com • tylertech.com • tylercommunity.tylertech.com • Client will provide/purchase/acquire the appropriate hardware, software and infrastructure assets to support all purchased Tyler software products in both support/testing and production environments. • Client is responsible for proper site preparation, hardware, software and network configuration in accordance with Tyler specifications. • Client has, or will provide, access licenses and documentation of existing system to any 3" party system software which Tyler will be required to read, write or exchange data. Iver.]/15/13) Page 5 Tyler Technologies Statement of Work Client has, or will provide, a development/testing environment for data conversion and interface testing as they are developed by Tyler. Tyler shall be responsible for implementing a functioning version of the application software (assuming Client has installed the proper hardware, software, and networking devices). Tyler will provide Client with status reports that outline the tasks completed. Tyler will also provide details regarding the upcoming tasks that need to be completed during the coming weeks, the resources needed (from Client) to complete the tasks, a current or updated version of the project plan, and a listing of any issues that may be placing the project at risk (e.g., issues that may delay the project or jeopardize one or more of the production dates) as needed. �11IM 1 r Tyler software is sold as COTS (commercial off the shelf) software. Any custom development such as; changes to source code, additional interface development, legacy or other imports are not within the scope of this agreement: Custom Programming -Tyler products will be implemented "off the shelf' without customization, except as purchased and then detailed in Attachment F -Customizations. Any additional customizations identified or requested will be quoted as requested. Unless otherwise agreed, these customizations will be designed, developed, implemented, and tested during the Final Implementation phase ("post go live"). If there are no customizations in the Agreement, there will not be an Attachment F to this document. Custom Modifications - Custom modifications are changes to the functionality of existing Tyler software products. These changes may involve the addition of new fields to a screen, the enhancement or automation of a process, or the creation of a new module. Software modifications are not within the scope of this agreement except as detailed in Attachment F - Customizations. If there are no customizations to the software, there will be no Attachment F to this document. Tyler will make every effort to design custom modifications so that they can be leveraged by more than just one Client. This focus will affect the approach to designing, developing, and deploying new functionality so that we may benefit the largest population of users possible. Custom interfaces—Custom interfaces involve the development of a standard, repeatable process for transferring information into or out of the Tyler software. These interfaces may take the form of a user -initiated import/export program, an API, or a web service. There are no custom interfaces included in the scope of the agreement unless detailed in Attachment F - Customizations, Custom Reports —Custom Reports involve the development of new reports that are not offered as part of the standard reporting package and modifications to existing reports. There are no custom reports included in the scope of the agreement unless detailed in Attachment F- Custornizations. • Resource hours that extend scope. (Additional hours must be approved through a Change Order.) • Any undocumented requirements. Undocumented requirements include requirements not specified in this Statement of Work and associated attachments. • Post System Acknowledgement Configuration. System Acknowledgement requirements are met at the completion of End User Training and User Acceptance Testing stage. Any changes requested of the Tyler implementation team to alter the configuration, post acknowledgement of these milestones, must be documented through a Change Order and may incur additional costs. Client may have access to )ver. ]/15/13) Page 6 Tyler Technologies Statement of Work built-in configuration tools, so, when available, is free to reconfigure or create new configuration as required or desired. If assistance using these tools is required, additional change orders may apply. RISK / MITIGATION STRATEGY Unavailability/Incompatibility of Staff Risk: Tyler recognizes that individuals assigned to projects may become unavailable due to various causes. Further, Tyler recognizes that individuals sometimes clash for reasons of incompatibility. Tyler schedules team members based on all the projects to which those individuals are assigned. Unavailability may occur due to unforeseen circumstances such as family matters or the employee's departure from Tyler employment. Incompatibility creates intolerance in project objectives and tasks and creates unnecessary delays and can lead to project failure if not corrected. Mitigation: In the event a Tyler project member is determined to be unavailable, a Tyler manager will consult with Client on alternatives such as a temporary replacement or substitute of the person. Likewise a similar response is expected from the Client if theirteam member is unavailable. Incompatibility is addressed first through attempts to resolve the compatibility issues between individuals. Failing resolution, team members must be replaced. In the event a Tyler team member is determined to be incompatible, Tyler will replace with a new team member and provide time to orient to the project before assuming their respective responsibilities. Client Staff unavailability Risk: Delays in the project timeline will occur if appropriate Client staff is unavailable to meet with or respond to Tyler fortimely decisions and or directions. Mitigation: Client should ensure that staff assigned to this project is given sufficient priority and authority to work with Tyler while completing other Client responsibilities in a timely fashion. Decisions must be made in hours and days, not weeks. Scope Changes Risk: Poorly defined projects always take longer than expected or cost more than expected because of poorly defined scope at the beginning of the project. Mitigation: Both parties must ensure that the scope of the project is well stated and completely defined to the best of each party's knowledge. Functional requirements should be reviewed carefully to ensure completeness. Change Orders are required to document any subsequent impact on schedule and/or costs. Activity Focus Risk: Activity Focus is the risk that minor activities consume time that should otherwise be dedicated to major activities of the project, with the end result of time and/or costs overrunning budget. This risk is sometimes associated with efforts that lead to scope changes. Examples include meetings of little substance or that go longer than they need, or time consumed investigating undocumented functionality or other activities not in scope. Mitigation: Project Managers for both Parties must guard themselves to avoid focus drift by ensuring the focus is squarely on meeting deadlines, services, and configuration requirements of the implementation as planned and documented in the planning, assessment and definition stages. Iver. 7/15/131 Page 7 Tyler Technologies Statement of Work Incomplete Legacy, Interface Documentation Risk: During the project certain third party documentation will be required for such tasks as interface development and import of legacy data and others. Mitigation: Client should ensure that APIs, specific documentation, or file specifications for interfacing to other systems is available to Tyler and that legacy data imports are known in advance of need. Achievable Goals Risk: The expectations of this project are set too high or are not explicit or clear to Client Staff and thus not communicated to Tyler through Functional Requirements and clearly stated scope. Mitigation: The parties must ensure, through the Contract and Task Orders, that the goals of the project are explicit, well defined and attainable, and that both parties have "signed off' on the requirements. Technology Age Risk: This risk is highly dependent on the choice of Tyler products and whether the Client is hosting any of those products. If the Client will be hosting its own servers, the technology utilized should be robust to enough to meet the Client's needs for several years into the future. Technology that barely meets minimurn requirements today will be insufficient as the system and its needs grow. Mitigation: Tyler will assist Client in determining optimal technology and plans to guard against pre- mature obsolescence. CRITICAL SUCCESS FACTORS In order to successfully execute the services described herein, there are several critical success factors for the project that must be closely monitored. These factors are critical in setting expectations between the Client and Tyler, identifying and monitoring project risks, and promoting strong project communication. Knowledge Transfer- While Tyler cannot guarantee specific expertise for Client staff as a result of participating in the project, Tyler shall make reasonable efforts to transfer Knowledge to the Client. It is critical that Client personnel participate in the analysis, configuration and deployment of the Tyler software in order to ensure success and to transfer knowledge across the organization. After completion of the production phase, the Client will be responsible for administering the configuration and introduction of new processes in the Tyler system. Dedicated Client Participation — Tyler fully understands that Client staff members have daily responsibilities that shall compete with the amount of time that can be dedicated to the Tyler implementation project. However, it is critical that the Client understands and acknowledges that its staff must be actively involved throughout the entire duration of the project as defined in the Project Plan. Tyler shall communicate any insufficient participation of Client and Tyler resources, as well as the corresponding impact(s), through Project Status Reports. • Acknowledgement Process — Acknowledgment must be based on criteria. The objectives and tasks of each stage of a project provide the basic criteria by which to judge acceptance of a stage is to be granted. Within each stage additional criteria will be developed by team members on which to judge future stages. For example, User Acceptance Testing will be based on criteria developed in earlier stages. As resources are consumed, Tyler shall provide the Client with a Won< Acknowledgement Form (see Attachment A -(Sample) Work Acknowledgement Form) to formalize receipt. The Work (ver. 7/15/13) Page 8 Tyler Technologies Statement of Work Acknowledgment Form is subsequently signed by the appropriate Client stakeholder(s), and faxed or emailed to Tyler. Timely and honest acceptance is required to maintain project momentum. Failure to properly establish acceptance criteria or failure to accept a properly completed stage will cause delays in the project. In an effort to ensure quality and complete satisfaction with each stage of the project, Tyler's professional services division has established the following rule: A Signed Work Acknowledgement Form (see Attachment A) is required upon completion and Client -acknowledgement of the resources consumed on the project. Stage signoff is also required before proceeding to the next stage in the process. • Managing Project Scope - In an effort to implement the project on time and within budget, both Tyler and Client agree to limit the software and professional services to only those items identified in this Statement of Work. Expanded scope results in additional costs. Change orders or contract addendums for additional items outside the scope of the defined project requirements must be submitted in advance and signed by project stakeholders before work can be accomplished on those items. Likewise, reductions of the defined scope will also require a Change Order. FUTURE AMENDMENTS TO SCOPE Future changes in the project scope, beyond the capability of a Change Order, will assume the appropriate processes outlined in this Statement of Work and in the Agreement, unless future scope changes require a different or modified process. If no new Statement of Work is required, then new functionality and payment requirements are provided for in an amendment to the initial Agreement. PROJECT MANAGEMENT Tyler performs ongoing project management services throughout the implementation in orderto plan and monitor execution of the project. Project Management includes the following tasks: • Project plan • Project document management • Issue log management and escalation • Status reporting • Change order management • Resource management • Executive project oversight via Executive Sponsor and Project Review Committee By mutual agreement some project management tasks are shared between the Tyler Project team and the Client Project Manager/Stakeholders. STAFFING Every reasonable effort is made to maintain a consistent project team from Tyler for the duration of the project. Should the Client have concerns related to assigned resources, those concerns should be submitted to the Tyler Project Manager or Tyler Management Staff for review and consideration. Tyler will make staffing decisions based on appropriate skill set and other soft skills of resources deemed compatible to the success of the project. (ver. ]/15/13) Page 9 Tyler Technologies Statement of Work PROJECT SCHEDULE Upon execution of the contract, the parties will subsequently collaborate during the project planning and initiation stage to determine a start date for services to be rendered. Upon initiation of these services, Tyler shall work with Client to collaboratively define a baseline or preliminary project schedule/plan. Given the factthat project schedules are working documents that change overthe course of the project, Tyler shall work closely with Client to update, monitor, agree, and communicate any required changes to the project schedule. Development Tools No special development tools are required for the Tyler software. Tyler source code is not accessible (unless through the requirements of an Escrow Agreement). The configuration tools are built into the software, and the Client has full access. The Tyler implementation staff will use these same configuration tools to set up the system with the Client. The Client will receive training on the use of these tools. Third party report writers (i.e. Crystal Reports) — Some clients may choose to use a third party report writer like Crystal Reports to create/modify their own reports. The Client is responsible for the procurement of a license of this third party report writer. Tyler does not provide training or assistance on the creation of such reports and recommends this function be reserved for System Administrator or designated staff who have the skills and necessary access, and who understand the application databases. Documentation Tyler -provided documentation Over the course of the 5stage implementation lifecycle, the Tyler project team will provide stage -specific documentation in a range of formats (both editable and non -editable). Examples include: • Data Collection docs (MS Excel and/or MS Word) for configuration • Training Documentation Templates (MS Word and MS PowerPoint) • Release Notes for Service Packs (PDF) • Other documentation as required for the specifics of the project. Client -provided documentation A definitive list of Client -provided documentation is not possible until all aspects of the implementation are determined, usually in the beginning stages of the project. Certainly, Client's assistance in completing the Tyler -provided forms and requests for configuration information is essential to a successful project. The Tyler Project Manager will provide the Client with detail of the documentation necessary for each product to be successfully implemented. The list below is a sample of the types of documentation that is likely to be requested. Documentation originated by the Client includes: • Application Programming Interface documents (API's) for any third -party software system to which the Tyler software will interface and exchange data. • Legacy system data documentation and data in a format suitable for conversion into the Tyler System (please see section titled Data Conversion). • Worl<flow documentation on the Client's current business processes • Copies of pertinent ordinances or other controlling authorities (ver. 7/15/13) Page 10 Tyler Technologies Statement of Work • Fee Schedules • Copies of existing forms and other documents presented to the public and expected to be derived from the Tyler Software. SOW ATTACHMENTS LISTING SOW Attachment A - (Sample) Work Acknowledgement Form This form provides the means for the Client to accept work provided or provide reason for denial of a work. SOW Attachment B - (Sample) Change Order Form Any change in the project must have a completed and approved Change Order. SOW Attachment C - Hardware / Software Requirements This document provides the recommended hardware/software requirements for the Tyler system. Performance using systems which do not meet these requirements may not have expected performance levels. SOW Attachment E - Conversion Detail Provides a description of the conversion process and legacy data specifications for each application suite. (eer. 7/15/13) Page 11 Tyler Technologies Statement of Work ATTACHMENTS Attachment A - Work Acknowledgment Work Acknowledgment Client: Date: Visit/Deliverable: ❑ I am satisfied with the work performed for this stage, and/or deliverable. ❑ I am NOT satisfied with the work performed for this stage, and/or deliverable. In an effort to ensure quality and complete satisfaction with each phase of the project Tyler Technologies' Professional Services division has established the following rules. 1. Projects will not be allowed to move from one phase to another without a sign off indicating satisfaction with the work performed. Ti Technologies' project team will immediately stop all other tasks, complete the phase at hand, and obtain sign off before moving to the next phase. 2. Customer understands that any payment not received within 30 days of invoice will result in work stoppage. All related project tasks will be stopped until payment Is received. Print Name: Signature: Date: (ver. 7/15/13) (Please return signed copy to the Tyler Technologies project team) Page 12 Attachment B- Change Order Form Change Order Form Client: Generated By: Authorized By: Change Overview: Narrative Description of Change: Tyler Technologies Statement of Work Date: Impact of Change: Schedule Delay of milestone & sub -tasks on Tyler Technologies Implementation Impact: Cost Impact: Revision No.: Project Plan including: Task Proposed Date Changes Change Detail Credit ( Debit ( Total No changes may be made to this project without the agreement of the Project Manager(s), and must be approved by the Project Director. Submit endorsed Change Order to the Tyler Technologies' Project Manager Date Comments Approved ___Approved By Signature (ver. 7/15/13) Page 13 Statement of Work: Attachment C - Hardware/Software Requirements Contents Site Assessment 1 Server Specifications 2 Requirements 3 Configuration Diagram 3 Server Configuration 4 Workstation 4 Remote Workstation 5 Peripherals 5 TCM Storage Requirement 6 Estimating Storage Requirements 6 Recommended Backup Procedures 7 Rotating Tapes 7 Backing Up Your SQL Database 8 Watching for Signs of Failure 8 Accepting Responsibility 8 Disaster Recovery 8 Third -Party Information 9 Hardware Installation 9 Software Integration 9 Printers 9 Scanner Compatibility 10 Remote Information 10 Access for Tyler Support Staff 10 Additional Connection Information 11 Remote Client Locations 11 Client Acknowledgement 12 ®<v®aa x ®oyl,e, r SYSTEM REQUIREMENTS & PRE -INSTALLATION SURVEY Tyler Technologies, Inc. requires that you read, complete, and return this document prior to the initial installation or upgrade of the Incode V.X software. Please have your Information Technology Professional fill out the information requested. If you have any questions about this document, please contact your Project Manager or our Technical Services department at 1-800-646-2633. Tyler's software is designed to operate on networks and operating systems that meet certain requirements. Systems that do not meet the required specifications may not provide reliable or adequate performance, and Tyler cannot guarantee acceptable results. SITE ASSESSMENT Your site's system requirements are contingent upon several factors. Tyler uses a point system to help determine which specifications and configurations work best for your site. This document will help Tyler determine which setup is best for you. For each of the following applications that your site will use, indicate your site's quantity for each application variable. Each quantity has a pre -determined Point Value in parentheses, which is used to tabulate your "Total Point Value" below. Cls q of accounts Court H of violations per year Financials AP 4 of vendors FA ft of assets NA (0) 1-5,000 accounts (4) 5,001-25,000 (6) 25,001+ (10) 1-10,000 violations (3) 10,001-60,000 (6) 60,001-150,000 (11) 150,001+ (31) _. NA (0) 1-1,000 vendors (1) 1,001-3,000 (2) 3,001+(3) NA (0) 1-200 assets (1) 201-1,000 (2) 1,001+(3) Printed by kip.winget on 10/2212014 at 6:37 I'M Attachment C - Hardware /Softwore Requirements - Page 1 of 19 Incode V.X Solution -- System Requirements & Pre -Installation Survey V 1.0 GIL # of funds NA (0) 1-25funds (1) 26-100 (2) 101+(3) Py # of employees NA (0) 1-100 employees (1) 101-250(2) 251+(3) Tax # of parcels NA (0) 1-20,000 parcels (3) 20,001-40,000 (6) 40,001+ (10) TCM # of documents processed per year NA (0) 1-12,000 documents (1) 12,001-50,000(2) 50,001+(5) Total Point Value SERVER SPECIFICATIONS For the following table, use your Total Point Value from above to determine which specifications are required for your site's business needs. • The single server configuration is denoted as "Single". • Dual server configurations are broken into Application Server (AS) and Database Server (DB) requirements. 1-5 6-10 11-30 31+ Single AS DB AS DB Xeon Quad Processor Core (GHz)' Contact Tyler Memory GB RAM 16 8 16 16 32 for custom Available Bus 1 100 100 100 .100 100 , specifications. GB GB GB GB GB Disk ,= Disk'3 Bust 500 500 1 500 3 Space GB GB TB GB TB ' If running in a virtual environment, four virtual cores are needed. 2 Tyler's standard maintenance plan includes an automatic backup of your database in this disk space. 3 If using TCM, these storage requirements may increase. See page 5 for details. ESS Users: If you need external access to ESS, a dedicated server is recommended. This additional server requires the same specifications indicated in the Application Server (AS) column based on your Total Point Value. Server Specifications •®a�t. tyler Prin04bylop.wthpoton 1012212011 nt6:37PM Attachment C- Pope2of79 Incode V.X Solution -- System Requirements & Pre -Installation Survey REQUIREMENTS Configuration Diagram v � 2 �a N N O O O 8 tylr PrinlPd by hip.wmyeCa`') 10/22/2014 at 6:37 PM V 1.0 0 S'} P Requirements 4tmchinent C-Hardware/Software Requirements - Paye 3 of 19 Incode V.X Solution-- System Requirements & Pre -Installation Survey V 1.0 Server Configuration Workstation Hardware Microsoft Windows Certified PC6 Processor Pentium Core 2 Duo Memory 4 GB RAM Disk Space 10 GB available Operating System Windows XP Professional or Windows 7 Professional' Network 100/1000 mbps Ethernet Network Workstation is a member of the Domaine Environment Graphics 128 Dedicated Graphics—Running 1280x1024' 6 Nationally recognized brand 7 Windows 95/98/ME, XP Home, and Vista Home editions and workgroup or peer-to- peer networks are not supported. S Tyler's V.X servers and workstations must authenticate with and be members of a Microsoft Active Directory network. Workgroup and peer-to-peer networks are not supported. 9The V.X application windows are not fully visible at resolutions lower than 1280x1024. Printgby kip. niYeron 1012212014 at 637 PM Requirements4 Attachment C- - Page 4 of 19 Dedicated Server MS Windows Certified Server° General Server Removable Media (for backups) Gigabit Ethernet Operating System MS Windows 2008 R2 Server (64) Standard or Enterprise Database Component MS SQL Server 2008 (44) Standard or Enterprises Domain w/Active Directory: Services Network Environment Internet Information Services (IIS) 7 .NET 3.5 Framework For OS - SAS RAID1 Hard Drive Arrays For SQL, Transaction Logs, DB files, and SAS RAIDS or V.X program files SAS RAID10 Nationally recognized brand s If running a dual server configuration, this is only needed on the database server. Workstation Hardware Microsoft Windows Certified PC6 Processor Pentium Core 2 Duo Memory 4 GB RAM Disk Space 10 GB available Operating System Windows XP Professional or Windows 7 Professional' Network 100/1000 mbps Ethernet Network Workstation is a member of the Domaine Environment Graphics 128 Dedicated Graphics—Running 1280x1024' 6 Nationally recognized brand 7 Windows 95/98/ME, XP Home, and Vista Home editions and workgroup or peer-to- peer networks are not supported. S Tyler's V.X servers and workstations must authenticate with and be members of a Microsoft Active Directory network. Workgroup and peer-to-peer networks are not supported. 9The V.X application windows are not fully visible at resolutions lower than 1280x1024. Printgby kip. niYeron 1012212014 at 637 PM Requirements4 Attachment C- - Page 4 of 19 Incode VA Solution -- System Requirements & Pre -Installation Survey V 1.0 Remote Workstation Tyler requires a remote access solution such as Citrix or Windows Terminal Services for any workstations accessing the server with a direct connection of less than 100 mbps full -duplex. For best results, remote workstations should run Citrix or Terminal Services over a permanent VPN tunnel. Peripherals Cashiering Equipment Workstations designated as Cashiering stations require parallel ports for Epson TM- U950P Receipt Validation Printers. Epson TM -H6000111 Thermal Receipt Printers require USB ports and can be configured for Ethernet with optional adapters. An approved ETS- encrypted mag stripe reader is required for card reading. Court Equipment Signature Pad Topaz Signature Pad T-1_462 Camera Logitech C31OHD WebCam Printer Compatibility Many V.X users print forms and reports directly from the application to their printers. We recommend using laser printers because they offer universal compatibility for all applications. Any Laser Printer10 0 0 PCL 5 or above loDot matrix printers are not supported. HP Printers are highly recommended. Scanner Compatibility If you are using TCM, TWAIN compatible scanners are required. You can use any TWAIN compatible scanner; however, if it's not listed in the chart below, you may have reduced functionality. Canon • DR -5010C • DR-X10C ®,¢_ tyler PrinAby kip.immg@E oit'1012212014 fit 6:37 PM • DR -2510C • DR -75500 • DR -4010C • DR -6050C • DR -3010C • DR -9050C • DR -M160 Requirements Attachment C - Am'dmam l Software Requirements - Page 5 of 19 Incode VA Solution --System Requirements & Pre -Installation Survey V 1.0 Fujitsu • fl -6110 • fi-6130Z • fi-6670 • fi-6140Z • fi-6770 • fi-6230Z • fi-6240Z Graphtex • CS500 Pro" Hewlett Packard • ScanJet8250" (HP) • ScanJet8350" • ScanJet 8390" Panasonic . KV -52045011 Xerox .Documate 15211 11 Not fully supported —These scanners have not been tested in our lab. They are In use by one or more customers and may have issues that have not been reported. TCM STORAGE REQUIREMENT TCM requires disk space beyond the basic Specifications listed on page 2. The additional storage requirement is calculated using several factors: the number of pages processed a year, the types of images processed, your site's expected growth rate, and a buffer, which protects you from unforeseen changes to these factors. Image storage requirements must be calculated on a client -by -client basis and the amount of storage required is determined in pre -sales technical discussions. Since TCM can vary widely, it is good practice to discuss your specific storage needs with Tyler. To help you calculate your site's storage needs, the following Lossless Compression table illustrates the file size associated each of the 10 different Image Types. Lossless Compression 8.5 x 11 TIFF B&W 200 05 MB 300 1 MB 600 .4 MB Grayscale 200 100 MB 300 6 MB 600 24 MB Color 200 12 MB 300 24 MB 600 96 MB 8.5 x 11 PDF12 B&W (Page) 1.3 MB 12 This PDF estimate is based upon the average -size document generated directly from a Tyler application. It does not include embedded fonts and is simply a representative sample. Estimating Storage Requirements To estimate your storage needs, use your site's records and the previous table. For each Image Type shown above that your site will store, identify the following values: A. Number of pages processed a year13 B. Respective file size for the Image Type (MB) Al TCM Storage Requirement6 ®®� tyler PrinAlby lap. nkgat on 1012212014 at 6:37PM Attachment C- Hardware/Software Requvements-Pa0e61f19 Ineode V.X Solution -- System Requirements & Pre -Installation Survey V 1.0 C. Number of Years of Storage D. Growth Rate (% as decimal value) E. Conversions Only: Existing Database Size (MB) F. AxBxC G. D x F H. E + F + G Base Number 13 If your site only tracks the number of documents per year, multiply that number by 5 to get your page -based number for calculating Tyler's storage requirements. The standard document size for most Tyler applications is 5 pages. Standard Recommendation • To replicate data, multiply your Base Number x 2: MB Backup Recommendation • To dump the database to disk, multiply your Base Number x 3: MB RECOMMENDED BACKUP PROCEDURES Developing a consistent backup strategy is a vital part of any organization's business continuity plan. A good backup plan ensures that you do not lose the hard work and time you invested in data entry if a hardware failure or natural disaster occurs. A plan such as this is easy to develop and usually easy to implement. This section outlines the steps you should take to properly back up your V.X data. Rotating Tapes First, establish a good tape rotation for your backups. Tyler recommends that you use, at a minimum, the following 6 -tape rotation: This rotation is sufficient for most customers because it allows you to go back a few business days to find files. However, if you feel you need a little more protection, you can use a different set of tapes for Mon-Thurs of Week 2, and/or you can keep a Fri 3 and Fri 4 tape so that you have a month's worth of Friday backups. We also recommend that you periodically (monthly, quarterly, etc.) pull a tape permanently out of rotation to store off site. We do NOT recommend the use of differential or incremental backups. Performing a full backup of the entire V.X folder every night will allow you to restore files without having to use a series of tapes to perform the restore. This turns a restore process into a much more manageable and less time-consuming process. .a �p�p® tyllpr Recommended Backup Procedures? PnntE4i by kip.wiiigeBdv30/22/2014 at 6.:37 PM A6LachmentC -Hai dware / Software Requirements - Page 7 of 19 Incode V.X Solution— System Requirements & Pre -Installation Survey V 1.0 Backing up Your SQL Database For customers who use Microsoft SQL for the V.X database, there are additional backup requirements for your V.X software. In addition to backing up the \DATA folder (and others mentioned above), you must also back up your Microsoft SQL databases. For V.X, the default databases should consist of at least Tyler_ Configuration, Tyler_QBE, and Tyler_Financials. There are a few different methods for backing up your SQL database. • SQL Backup Function: The Microsoft SQL Server 2008 R2 Management Studio has built-in backup tools that can cause SQL to dump the V.X database to a backup file in the SQL default backup folder while the SQL services are running. This location is: C:\Program Files\Microsoft SQL Server\MSSQL\Backup\* * The Microsoft SQL Server installation path may vary • Third -Party Backup Agent: This method requires that you have some sort of third - slightly per installation, party backup program (e.g., Symantec Backup Exec, Brightstor ARC Serve, etc.) which uses a SQL backup agent. These special backup agents allow the Microsoft SQL databases to be backed up while they are online. • Script: You can create a script which stops the Microsoft SQL Server service before a normal tape backup and restarts it after the tape backup is complete. This allows you to back up the *.mdf and *.Idf files (the database and transaction log, respectively) in: C:\Program Files\Microsoft SQL Server\MSSQL\data directory" If you choose this route, Tyler can assist you with creating this script at the time of the V.X software installation. Other Directories in the V.X Folder For V.X, you need to backup CAProgram Files\Tyler Technologies*. As we add features and functionality to our software, the number and size of the applications and runtimes needed to run our applications will continue to grow. Watching for Signs of Failure Monitor your backup's status every morning. If there is a noticeable problem, such as an error light blinking on your tape drive, a tape being ejected without your knowledge, or an error message displaying about your backup, please contact us or your IT staff so that the problem can be resolved quickly. Accepting Responsibility Having good backups of V.X data is your responsibility. However, Tyler Technologies offers additional services that can help monitor your local backups, transmit your data to off-site locations, and even provide access to your V.X software and data over the Internet in case of disaster or serious equipment failure at your site. Disaster Recovery In case of system failure due to unforeseen disaster, Tyler recommends that you have a Business Continuity Plan, which should include a disaster recovery service. Tyler offers a Recommended Backup Procedures8 o®, n I e r oqoa Print@rl by hip.win(jet o`)f1012212014 at 6:37 PM Attachment C- Hardware/Software Requirements - Page 3 of19 Ineode VA Solution — System Requirements & Pre -Installation Survey disaster recovery service for an additional fee. If you haven't already purchased this plan, contact Technical Services or Sales at 1-800-646-2633 for more information. Pre -installation Survey Please review and complete the following section and return this portion of the document to your Project Manager. THIRD -PARTY INFORMATION V 1.0 Hardware Installation Please complete the following section if you are purchasing new hardware from a third - party vendor. Expected Installation Date: • ee- - eo M oe v eo sm Hardware Operating System Software Integration Please complete the following section if there are any non -Tyler software applications that will need to interface with the V.X software. Payroll Checks Refund Checks tyler PrintAby hiP.wingbt012 10/22/2014 at 6:37 PM Third -Party Information Attachment C- Hardwor'el Software Requirements - Pale 9 of 19 Incode V.X Solution -- System Requirements & Pre -Installation Survey V 1.0 Purchase Orders Utility Bills Utility Notices AR Invoices/Statements Building Permits Business Licenses Court Receipts Scanner Compatibility Where applicable, use the section below to indicate the brand and model of the scanner you will use for each of the following functions. Refer to the compatibility chart on page 5 to determine if your scanner is compatible with TCM. Citation Scanner Canon DR-3090CII REMOTE INFORMATION Access for Tyler Support Staff Tyler requires access to a PC on your network via remote access software. Remote access must be in place 2 weeks prior to scheduled training and any remote access connection implemented by a customer must be tested by Tyler prior to sending a Trainer on site. a Q tyEr Remote Information 10 00 00e PrintAlby kip.winpet oir.3D/22/2014 at 6:37 PM Attachment f, - Hardware I Software Requirements - Page 10 of 19 Incode VA Solution --System Requirements & Pre -Installation Survey V 1.0 Tyler prefers to have a permanent connection that can be accessed by Tyler personnel at any time through the Internet or a Microsoft VPN connection. If this type of connection is not available, the connection can be established by Tyler on an "as - needed" basis through Citrix Go2Assist. Connection Type: ❑ Permanent (Always On) ❑ Ad Hoc Connection (Go2Assist) Please provide the following information about your Permanent Connection, if applicable. Software Interface: ❑ Citrix Server ❑ Remote Desktop w/ Drive Sharing ❑ Tyler's Remote Connection Name Phone/Ext. Email Additional Connection Information Type (Microsoft, Cisco, etc.) Connection IP User Name and Password Any Special Settings 6- e° Addresses for All Servers (database and application) User Name and Password (for all servers) . z a,T �2 . my� e • �:,. �. LoginIP Address Password Remote Client Locations Please complete the following section if you have any remote locations that need to access the Incode V.X server. P, InCErflby kipminyje n?) 1012212014 at 6:37 PM Remote Information 11 Attachment C- HordwamlSoflwwe Requicements- Pare 11 of10 Ineode V.X Solution --System Requirements & Pre -Installation Survey V 1.0 CLIENT ACKNOWLEDGEMENT Tyler requires that you confirm your understanding of the V.X system requirements outlined in this document by initialing the statements below and signing the form as indicated. I reviewed and understand the Specifications and Requirements outlined in this document. I confirm that my installation site is in compliance with such requirements and that I will be responsible for all expenses incurred if Tyler personnel arrive on site and are unable to complete their tasks because of a non-compliant system environment. I also understand that if I do not adhere to these system requirements that sufficient system performance cannot be guaranteed. I reviewed and understand the requirements outlined in the Printer Requirements section of this document. I understand that if my installation site utilizes a printer that is not approved on the provided Compatibility Chart, Tyler is not obligated to ensure its successful implementation. Tyler will aid in configuration and testing of such printers only on a Time and Materials basis, and even then, Tyler may or may not be able to configure the printer suitably for use with V.X. I understand the risks associated with not using a Tyler -approved printer. I reviewed and understand the Recommended Backup Procedures for Tyler Customers outlined in this document. I acknowledge and accept that regardless of the backup method that I choose to utilize, I am ultimately responsible for its setup, implementation, and maintenance and for troubleshooting any problems with the chosen backup method. Tyler provides the above documentation and recommendations for the benefit of our site and other Tyler customers. I accept full responsibility for our backup system and hold Tyler free of any responsibility for any portion of our backups, backup procedures, or backup equipment. Name Title Entity Signature To submit this form electronically via email, click Submit. Your default email client will open with the survey saved as an attachment. In the "To" field, type your Project Manager's email address and send as usual. ®� tyler PnntO by kip. itagetmi1012212014 at 637 PM Date Client Acknowledgement 12 Attachment C - Hardware l Softwm'e Requirements - Page 12 of 19 Empowering people who serve the public' ENERGOV SYSTEM REQUIREMENTS Tyler Technologies' F.nergov is designed to operate on networks and operating systems that meet certain requirements. Systems that do not meet the required specifications may not provide reliable or adequate performance, and Tyler cannot guarantee acceptable results. SITE ASSESSMENT Your site's system requirements are contingent upon several factors. Tyler uses a point system to help determine which specifications and configurations work best for your site. This document will help Tyler determine which setup is best for. you. For each of the following applications that your site will use, indicate your site's quantity for each application variable. Each quantity has a pre- determined Point Value in parentheses, which is used to tabulate your "Total Point Value" below. Energov If Core Users Citizen Portal Citizen Portal Option Total Point Value NA (0) 1 - 25 Concurrent Core Users (4) 25 - 50 Concurrent Core Users (7) 50 - 100 Concurrent Core Users (11) 100 + Concurrent Core Users (1 6) NA (0) Citizen Web Portal (2) Printed by kiP.winget mi 10/22/2014 at 6:37 PM AttadmientC - Nardwm'e /Software Requirements -Page 13 of19 SERVER SPECIFICATIONS For the following table-, use your Total Point Value from the previous Site Assessment to determine which specifications are required for your site's business needs. • The single server configuration is denoted as "Single". • Multi -server configurations are broken into Application Server (AS), Database Server (DB), and Web Server (Web) requirements. 1-6 7-10 11-15 15+ Sing AS DB Web AS DB Web le Process Xeon Hex • 00i •• •• 00 00 00 contact or Corel Tyler for Memory GB RAM 16 16 32 16 32 32 32 custom 'c 100 :100 100 100 100 100 100 specificati Bus 1 SAS G ons. lDisk GB ' GB GB GB le e Disk -'GB ,GB. GB ', Space"' Bus 2—SAS 500 NSA 500 N/A N/A 750 N/A GB GB GB • One processor required; •• Two processors required. ' If running in a virtual environment, fourvirtual cores are needed. Tyler's standard maintenance plan includes an automatic backup of your database in this disk space. 3 Entities that plan on having over 100 concurrent users should consider clustering of SQL servers. 4 I using scanned documents, additional disk space is required. Printed by kipmusiet on 10/22/2014 at 6:57 PM Attachment C - Hm'd ware l Softwnm'e Requirements - Page l4 of 19 REQUIREMENTS CONFIGURATION DIAGRAM H Citizen V Portal Remote APPfiis and SQL Database Computer I Pile Servers I I I server Workstation """ " ' Workstation SERVER SPECIFICATIONS Dedicated Server General Server MS Windows Certified Server' Removable Media (for backups) .Gigabit Ethernet Operating System MS Windows 2008 R2 Server System Software MS Office 2007 or 2010 and IIS Database Component MS SQL Server 2008 R2 Clustered Network Environment Domain w/ Active Directory Services' For OS SAS RAID1 Hard Drive Arrays For SQL, Transaction Logs, DB SAS RAIDS or files, and program files SAS RAID10 5 Nationally recognized brand. 6 If >32 GB of RAM, then Windows Server 2008 Enterprise. 7 For larger clients, MS SQL Server 2008 R2 Standard or Enterprise may be required. Printed by trip. winget on 1012212019 at 6:37 PM Attachment C - Hm'dwarc l SofM,are Requirements - Page 15 of 79 ENERGOV WEB SERVER The Energov Web Server will host all the externally accessible EnerGov systems such as Citizen Access Portal (CAP) Energov IVR, eReview Portal and Mobi].eGov Web Services. In instances where the client has users who need full access to the EnerGov .NET system, another instance of it will. be hosted and accessible on this box. WORKSTATION Hardware :Microsoft Windows Certified PC' Processor 'Pentium Core 2 Duo Memory 4 GB RAM Disk ,Space 10 GB available disk space Operating ' Windows XP Professional or Windows 7 Professional System NetworkGigabit Ethernet Network Workstation is a member of the Domainf' Environment Nationally recognized brand 'Windows 95/98/ME, XP Home, and Vista Home editions and workgroup or peer-to-peer networks are not supported. Tyler's servers and workstations must authenticate with and be member -.s of a Microsoft Active Directory network- Workgroup and peer-to-peer networks are not supported. Printed by hawinget on 1012212014 at 6:37 PM Attadanent C - Hardware I Saftwm'e Requirements - Paye 16 of 19 GIS REQUIREMENTS This box houses the GIS database in an RDBMS environment (Oracle or SQL Server) and ESRPs ArcSDE software. EnerGov tightly integrates and establishes a "Live -Link' with SDE (Esri geodatabase) which ensures real -time spatial integration. Please communicate with your regional Esri representative to ensure your hardware and software is up to date. MOBILE APPLICATIONS EnerGov's MobileGov Solution is capable of running on Tablet PCs, Laptops or Windows Mobile Smartphone. It is highly recommended that these devices be suitable for "field use' (i.e. ruggedized). If Wi-Fi or reliable AirCard signal is readily available, users are also capable of running the full EnerGov ,NET application in the field (Laptops and Tablet PCs only). Additionally, field printing systems are recommended for on -the -spot printing of NOVs, failed inspection notices and other relevant documents in the field. It is best suited that these field units communicate via Bluetooth for simple wireless functionality in the field. s= - ate• --1��1 - - ' • Panasonic Toughbook 30 Laptop • AirCard or Gobi Mobiel Broadband (or readily available Wi-Fi • HP Offi.cejet H470 Mobile Printer • Panasonic Touohbook Hl Field Tablet PC ' • Gobi Mobile Broadband (or readily available- Wi-Fi) • Zebra Technologies RW420 Mobile - Printer i.Pad2 or higher Wad • 3G or wifi capability • Windows Mobile 7 OS (preferred) Smartphone Zebra Technologies RW420 Mobile Printer Canon DR -M7.40 • DR -M160 Fujitsu Fi-61402 Fi-62402 Fi-6230Z Fi-61302 14TWAINcompatible scanners are supported. Printed by kip, wing et on 1 012 212 01 4 at 637 PAI Attachment C - Hardware / Software Req in, emenis - Page 17 of 19 RECOMMENDED BACKUP PROCEDURES Developing a consistent backup strategy is a vital part of any organization's business continuity plan. A good backup plan ensures that you do not lose the hard work and time you invested in data entry if a hardware failure or natural disaster occurs. A plan such as this is easy to develop and usually easy to implement. This section outlines the steps you should take to properly back up your data. AssessingYour Backup Needs Backups occur differently, depending on the size of the database being used. The differences directly impact how quickly you can resolve problems and how much effort you must expend. Tyler recommends that you implement a backup plan based on the point values determined in your initial Site Assessment. Rotating Tapes First, establish a good tape rotation for your backups. Tyler recommends that you use, at a minimum, the following 6 -tape rotation: M T W Th F1 Backing Up Your SQL Database For Energov, the default databases should consist of at least FY databases, Base, Sec and State database. There are a few different methods for backing up your SQL database. • SQL Backup Function: The Microsoft SQL Server 2008 R2 Management Studio has built-in backup tools that can cause SQL to dump the Energov database to a backup file in the SQL default backup folder while the SQL services are running. This location is: C:AProgram Files\Microsoft SOL Server\MSSQL\BackupA • Third -Party Backup Agent: This method requires that you have some sort of third -party backup program (e.g., Symantec Backup Exec, Brightstor ARC Serve, etc.) which uses a SQL backup agent. These special backup agents allow the Microsoft SQL databases 'Lo be backed up while they are online. • The Microsoft SQL Server installation path may vary slightly per instal.1ati.on. Priated by kip.winget oa 1012212014 at 6:37 PM Aaacbmant C- Hanlwa,'e / Software Req,m emeats - Page 18 of 19 Other Directories in Energov Even though program files and run times can be replaced by Tyler, Tyler strongly recommends that you back up the entire C:\Inetpub\ folder be backed up on the web server. Watching for Signs of Failure Monitor your backup status every morning. If there is a noticeable problem, such as an error light blinking on your tape drive, a tape being ejected without your knowledge, or an error message displaying about your backup, please contact us or your IT staff so that the problem can be resolved quickly. Accepting Responsibility Having good backups of Energov data is your responsibility. However, Tyler Technologies offers additional services that can help monitor your local backups, transmit your data to off-site locations, and even provide access to your Energov software and data over the Internet in case of disaster or serious equipment failure at your site. Disaster Recovery In case of system failure due to unforeseen disaster, Tyler recommends that you have a Business Continuity Plan, which should include a disaster recovery service. Tyler offers a disaster recovery service for an additional fee. If you haven't already purchased this plan, contact Technical Services or Sales at 1-888-654-3293 for more information. Printed by kip.winget mi 10/22/2014 at 6:37 PM Attachment C - Hardware/Software Requirements - Paye 19 of 19 teaa., kLY11CI 90 Statement of Work: Attachment E - Conversion Detail Impowering people who serve the pubec' Financial Conversion Summary This document is a summary of what is included in the standard conversion for Tyler Technologies Financial Suite. This is not a complete description; for a complete description, please refer to the Tyler Technologies Financial Data Conversion Specification document available upon request. Client Responsibilities • Data in Tyler's Standard Data Layouts or approved formats • Provide data definitions • Provide matching reports • Provide screen shots • Review conversion prior to go -live Data Conversion Each area of the financial conversion has different options depending on the level of data to be converted. Each option has a different cost associated with it. Certain options cannot be converted unless other options are purchased. Full dependencies are detailed in the Financial Data Conversion Specification document. General Ledger Standard Conversion Includes: • Fund and account lists • Summarized history for current fiscal year plus two prior fiscal years • Budgets and budget adjustments for current fiscal year plus two prior fiscal years Additional Options: • Additional summarized history and budgets (fee per fiscal year) • Transaction history stored in Historical Legacy Views • Transaction history (fee per fiscal year) Accounts Payable Standard Conversion Includes: • Vendor master information, address, primary contact • 1099 balances provided by client for current year Additional Options: • Vendor notes and additional contacts • Detailed history stored in Historical Legacy Views • Detailed vendor invoice history, payable items and distribution (fee per fiscal year) • Additional vendor sets (fee per set) Printed by Lip.winget on 1 0/2 212 01 4 at 6.:49 PM Attachment E - Conversion Detail- Pagel of 3 Personnel Management (Payroll and Human Resources) Standard Conversion Includes: • Basic employee information —employee master, address, primary contact, standard dates (i.e., hire, birth, leave, termination), standard phones (i.e., work, home, cell), direct deposit, position, retirement, deductions and taxes • Current year leave balances • Current year detailed employee pay history such as paycheck, earnings, earning distribution, deductions and taxes OR current year quarterly summarized history Additional Options: • Dependent details, additional contacts, notes, additional dates (e.g., anniversaries, seniority), additional phones (e.g., spouse, fax) • Direct deposit detailed history • Additional payroll set (fee per set) • Additional detailed employee pay history stored in Historical Legacy Views • Additional years of employee pay history (fee per year) • Human Resources data such as certifications, discipline, education, grievances, reviews, photos, training, and workers compensation (custom quote) Fixed Assets Standard Conversion Includes: • Asset information, improvements • Accumulated totals, no history Project Accounting Standard Conversion Includes: • Open Projects, project accounts and project notes • Open project account budgets • Open project account detail Inventory Standard Conversion Includes: • Inventory items, item locations and item vendors Applications not converted • Work Orders • Bank Reconciliation • Employee Self Services/Time & Attendance • Purchase Order Custom Conversion Services The following are a few examples of items that are not included in the standard conversion and can be addressed through custom conversion services: • Combining/splitting of GL account numbers • Converting records with counts lower than 50 for Personnel Management, 100 for Fixed Assets and 250 for all other modules • Cross referencing beyond Tyler Technologies' defined standardized codes • Running more than 3 standard conversions • Data cleaning; including but not limited to name clean-up and data fixes • Converting from multiple sources of data Printed by kip.winyeton 10/22/2014 (it 6:49 PM Attachment A- Conversion Detod - Pale 2 of • Tyler Technologies assisting in data extraction from your existing system • Tyler Technologies defining file layouts if not provided • Changing configuration after sign -off Data Extract The standard conversion includes converting from a single source of data. If data is stored in multiple databases or data is provided in multiple formats custom conversion services may be required. If unable to provide the data in Tyler's Standard Data Layouts your data will need to be provided in one of the following formats: • Microsoft SQL Server database • Microsoft Access database • Delimited ASCII text files (pipe delimited is preferred) • Excel spreadsheets — with flat data, not grouped like a report The screen shots and matching reports need to be provided to Tyler Technologies at the same time as the data. To ensure the reports accurately represent the data, staff should exit the software prior to pulling the data and restrict processing of any transactions until after the reports have been generated. If the reports don't accurately represent the data an additional data pull may be required, which could result in a delay in the schedule. It is important to understand that the conversion will not "rehabilitate" old data. The conversion process does not clean up or correct problems in old data; data is converted one for one. For example, if the current system allowed punctuation, the new software will also display data with the exact same punctuation after the conversion. If data manipulation is desired, please contact your Project Manager to assist in preparing a work order for these services. Printed by kip.winyet on 10/22/2016 o1 6:49 PM Attachment L' - Conversion Detail - Paye 3 of 3 S i... aE '1iS71:,1; Agenda Date: 11/12/2014 In Control: City Council Agenda Number: 5) City of Lake Elsinore Text File File Number: ID# 14-347 Version:1 130 South Main Street Lake Elsinore, CA 92530 w Jake-elsinore.org Status: Consent Agenda File Type: Report City of Lake Elsinore Page 7 Printed on 111612014 CITY Or i�� LADE C09,LSIN0R,E ' u DREAM EXTREMEn TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: GRANT M. YATES, CITY MANAGER DATE: NOVEMBER 12, 2014 SUBJECT: ACCEPTANCE OF THE STATE HOMELAND SECURITY PROGRAM GRANT FOR FY 2014/2015 (SHSP-14) Recommendations Staff recommends that the City Council accept the State Homeland Security Program Grant #2014 -SS -00093 (SHSP14) from the California Office of Emergency Services (Cal-OES) for FY 2014/2015. Background/Discussion The Public Works Department recently applied for the FY2014/2015 State Homeland Security Program Grant (SHSP14) in the amount of $9421; this grant is fully reimbursable. Staff received notification of the grant award informing the City that the California Office of Emergency Services (Cal-OES) has approved the Riverside County's SHSP14 application and has authorized the commencement of reimbursement requests when they become available. These funds are used to sustain the emergency service capabilities for cities. The Public Works Department will use this grant to offset the cost for emergency services training supplies, CERT backpacks, CERT class materials and training equipment to better prepare our residents in the community. Fiscal Impact There is no fiscal impact as the grant allows for 100% expense reimbursement. Sufficient funds have been budgeted in the Emergency Services FY 2014-15 Adopted Budget with revenue offsetting all proposed expenditures. Acceptance of SHSP Grant 2014 November 12, 2014 Page 2 Prepared by: Rick De Santiago Public Works Superintendent Approved by: Walter Allison, P.E., City Engineer Vince Damasse, P.E. Director of Public Works Approved by: Grant M. Yates City Manager Attachments: Exhibit A — Funding Approval Letter Exhibit B — Assurances PROUDLY SERVING THE UNINCORPORATED AREAS OF RIVERSIDE COUNTY AND THE CITIES OF: BANNING BEAUMONT CALIMESA CANYON LAKE COACHELLA DESERT HOT SPRINGS EASTVALF INDIAN WELLS INDIO JURUPA VALLEY LAKE ELSINORE LA QUIN"rA MENIFFE MORENO VALLEY PALM Dr SrR"I" PERRIS RANCHO MIRAGIE RuElDoux CSD SAN JACIN"1"O TEMECULA WILDOMAR BOARD OF SUPERVISORS: BOB BUSTER DISTRICT I JOI'IN l AVAGLIONE D6TRICI" 2 Jrr=r S -I ONE DISTRICT 3 JOHN BENOIT DISTRICT /I MARION AS ILLY DISTRICT" 5 RNMSIDIE COtliV"1`rf FIRE DEPARTMEW T IN COOPERATION WITH THE CALIFORNIA DEPARTMENT OF FORESTRY AND FIRE PROTECTION John R. Hawkins — Fire Chief 210 West San Jacinto Avenue — Perris, CA 92570 (951) 940-6900—www.rvcfire.org October 10, 2014 Rick DeSantiago Mary Zilliox Lake Elsinore, CA RE: FY14 State Homeland Security Program (SHSP) Award — CERT- $9,421 Grant #: 2014 -SS -00093 CFDA#: 97.067 The California Office of Emergency Services (CaIOES) has approved Riverside County's FY14 Homeland Security Grant Program (HSGP) application and has authorized the commencement of expenditures and reimbursement requests. The overall performance period of this grant is October 10, 2014 — February 28, 2016. The following milestones have been set by the state for your projects: Proiect Amount Completion Date CERT $4,711 8/01/2015 Subject to pending paperwork this letter serves as authorization to begin spending and requesting reimbursement of your Anti -Terrorism Approval Authority (ATAA) approved projects. Riverside County OES does require you to provide a signed FY14 Grant Assurance and completed and signed Workbook Face -Sheet within 15 days of date of this letter. Please remember that changes to your grant will require the approval of the OA prior to incurring any costs. All modifications, EHP's, sole source procurement, EOC and construction requests require additional approvals from CalOES through the OA prior to incurring any costs. Your Agency's Financial Workbook outlining your approved spending is included on the CD provided to you at the Post Award Workshop. By accepting this award it will be understood that you are agreeing to conform to the requirements of the grant as put forth in the FY14 Grant Assurances, the Federal Single Audit Act of 1984 and amendment of 1996. Performance Bonds are required for any equipment item over $250,000 or any vehicle aviation, or watercraft regardless of cost that is being paid for with any portion of grant funds. Any funds found owed as a result of a final review or audit must be refunded to the County within 15 days upon receipt of an invoice from Riverside County Fire/OES. As always, please feel free to contact us with any questions you may have. I look forward to working with you and appreciate your cooperation and support. Regards, K(.wv Davia/ Kim Dana and Laronte Groom Administrative Services Analyst II Riverside County Fire/OES 951-955-0419,951-955-8517 Name of Applicant: Address: City: Telephone Number: E -Mail Address: Riverside County Operational Area FY 2014 Grant Assurances (All HSGP Applicants) State: Fax Number: Zip Code: As the duly authorized representative of the applicant, I certify that the applicant named above: Will assure that the Funding Opportunity Announcement for this program is hereby incorporated into your award agreement by reference. By accepting this award, the recipient agrees that all allocations and use of funds under this grant will be in accordance with the requirements contained in the FY2014 Homeland Security Grant Program Funding Opportunity Announcement, the California Supplement to the FY2014 Homeland Security Grant Program Funding Opportunity Announcement, and all applicable laws and regulations. 2. All allocations and use of funds under this grant will be in accordance with the Allocations, and use of grant funding must support the goals and objectives included in the State and/or Urban Area Homeland Security Strategies as well as the investments identified in the Investment Justifications which were submitted as part of the California FY2014 Homeland Security Grant Program application. Further, use of FY2014 funds is limited to those investments included in the California FY2014 Investment Justifications submitted to DHS/FEMA, Cal OES and Riverside Co. OA and evaluated through the peer review process and ATAA. 3. Understands that in the event FEMA determines that changes are necessary to the award document after an award has been made, including changes to period of performance or terms and conditions, recipients will be notified of the changes in writing. Once notification has been made, any subsequent request for funds will indicate recipient acceptance of the changes to the award. 4. Has the legal authority to apply for Federal assistance and has the institutional, managerial and financial capability to ensure proper planning, management and completion of the grant provided by the U.S. Department of homeland Security (DHS)/Federal Emergency Management Agency (FEMA) and sub - granted through the State of California, California Governor's Office of Emergency Services (Cal OES) and Riverside County OA. 5. Will assure that grant funds are used for allowable, fair, and reasonable costs only and will not be transferred between grant programs (for example: State Homeland Security Program and Urban Area Security Initiative) or fiscal years. 6. Will comply with any cost sharing commitments included in the FY2014 Investment. Justifications submitted to DIIS/FEMA/Cal OES/Riverside County OA, where applicable. T Will establish a proper accounting system in accordance with generally accepted accounting standards and awarding agency directives. Page 1 Initials Will give the DHS/FEMA, the General Accounting Office, the Comptroller General of the United States, the Cal OES, the Office of Inspector General, and Riverside County OA. through any authorized representatives, access to, and the right to examine, all paper or electronic records, books, and documents related to the award, and will permit access to its facilities, personnel and other individuals and information as may be necessary, as required by DHS/FEMA, Cal OES or Riverside County OA, through any authorized representative, with regard to examination of grant related records, accounts, documents, information and staff. Agrees, and will require any subrecipient, contractor, successor, transferee, and assignee to acknowledge and agree to comply with applicable provisions governing DHS access to records, accounts, documents, information, facilities, and staff. a. Recipients must cooperate with any compliance review or complaint investigation conducted by DHS, Cal OES or Riverside County OA. b. Recipients must give DHS, Cal OES and Riverside County OA access to and the right to examine and copy records, accounts, and other documents and sources of information related to the grant and permit access to facilities, personnel, and other individuals and information as may be necessary, as required by DHS and Cal OES program guidance and Riverside County OA, requirements, and applicable laws. c. Recipients must comply with all other special reporting, data collection, and evaluation requirements, as prescribed by law or detailed in program guidance, and recipients must submit timely, complete, and accurate reports to the appropriate officials and maintain appropriate backup documentation to support the reports. d. If, during the past three years, the recipient has been accused of discrimination on the grounds of race, color, national origin (including limited English proficiency), sex, age, disability, religion, or familial status, the recipient must provide a list of all such proceedings, pending or completed, including outcome and copies of settlennent agreements to the DHS/Cal OES, Riverside County OA awarding office and the DHS Office of Civil Rights and Civil Liberties. e. In the event any court or administrative agency makes a finding of discrimination on grounds of race, color, national origin (including limited English proficiency), sex, age, disability, religion, or familial status against the recipient, or the recipient settles a case or matter alleging such discrimination, recipients must forward a copy of the complaint and findings to the DHS Component and/or awarding office. The United States Inas the right to seek judicial enforcement of these obligations. 10. Will comply with any other special reporting, assessments, national evaluation efforts, or information or data collection requests, including, but not limited to, the provision of any information required for the assessment or evaluation ofany activities within this agreement, or detailed in the program guidance. 11. Agrees that funds utilized to establish or enhance State and Local fusion centers must support the development of a statewide fusion process that corresponds with the Global Justice/Homeland Security Advisory Council (HSAC) Fusion Center Guidelines, follow the Federal and State approved privacy policies, and achieve (at a minimum) the baseline level of capability as defined by the Fusion Capability Planning Tool, 12. Understands that a hold is in place on Fusion Center activities and the applicant is prohibited from obligating, expending, or drawing down HSGP — UASI funds in support of their State and/or Major Urban Area Fusion Center. Riverside County OA will notify the subgrantee in writing when DHS/FEMA has lifted the hold. 13. Will initiate and complete the work within the applicable tinnefi'arne (subgrantee performance period), in accordance with grant award terms and requirements, after receipt of approval fi-om Riverside County OA and will maintain procedures to minimize the amount of time elapsing between the award of funds and the disbursement of funds. Paget Initials .__ 14. Will provide direly, complete and accurate progress reports, and maintain appropriate support documentation to support the reports, and other such information as may be required by the awarding agency, each quarter. 15. Will provide timely notifications to Riverside County OA of any developments that have a significant impact on award- supported activities, including changes to key program staff. 16. Agrees to be non -delinquent in the repayment of any Federal debt. Examples of relevant debt , include delinquent payroll and other taxes, audit disallowances, and benefit overpayments. See OMB Circular A- 129 and form SF -424B, item number 17 for additional information and guidance. 17. Will comply with the requirements of 31 U.S.C. § 3729, which set forth that no subgrantee, recipient or subrecipient of federal payments, shall submit a false claim for payment, reimbursement, or advance. Administrative remedies may be found in 38 U.S.C. §§ 3801-3812, addressing false claims and statements made. 18. Will comply with all applicable provisions of DHS/FEMA's regulations, including Title 44 of the Code of Federal Regulations, Part 13, Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments, including the payment of interest earned on advances. 19. Will comply with the Office of Management and Budget (OMB) Circular A-102, Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments (also known as the "A-102 Common Rule"), which are also located found within DHS regulations at Title 44, Code of Federal Regulations (CFR) Part 13, "Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments". will comply with OMB Circular A-110, Uniform Administrative Requirements for Grants and Agreements with Institutions of Higher Education, Hospitals, and Other Non - Profit Organizations, relocated to 2 CPR Part 215. 20. Will comply with the financial and administrative requirements set forth in the current edition of the DHS Financial Management Guide; OMB Circular A-21, Cost Principles for Educational Institutions, relocated to 2 CFR Part 220; OMB Circular A-87, Cost Principles for State, Local, and Indian Tribal Governments, relocated to 2 CFR Part 225; OMB Circular A-122, Cost Principles for Non -Profit Organizations, relocated to 2 CFR Part 230; and OMB Circular A-133, Audits of States, Local Governments and Non -Profit Organizations, as applicable. 21. Will comply with all provisions of the Federal Acquisition Regulations, including but not limited to Title 48 CPR Part 31.2, part 31.2 Contract Cost Principles and Procedures, Contracts with Commercial Organizations. 22. Will comply with provisions of the Hatch Act (5 U.S.C. §§ 1501-1508 and 7324-7328), which limits the political activities of employees whose principal employment activities are funded in whole or in part with Federal funds. 23. Will establish safeguards to prohibit employees from using their positions for a purpose that constitutes, or presents the appearance of, personal or organizational conflict of interest, or personal gain for themselves or others, particularly those with whom they have family, business, or other connections. 24. Understands and agrees that Federal funds will not be used, directly or indirectly, to support the enactment, repeal, modification or adoption of any law, regulation, or policy, at any level of'government, without the express prior written approval from DHS/FEMA, Cal OES and Riverside County OA. 25. Will comply with all applicable lobbying prohibitions and laws, including those found 31 U.S.C.§ 1352., and agrees that none of the funds provided under this award may be expended by the recipient to pay any Page 3 Initials person to influence, or attempt to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with any Federal action concerning the award or renewal of any Federal contract, grant, loan, or cooperative agreement. 26. Agrees that, to the extent contractors or subcontractors are utilized, will use small, minority-owned, women -owned, or disadvantaged businesses, to the extent practicable. 27. Will comply with Title 2 of the Code of Federal Regulations Part 225, Appendix A, paragraph (C)(3)(c), which provides that any cost allocable to a particular Federal award or cost objective under the principles provided for in this authority may not be charged to other Federal awards to overcome fund deficiencies. 28. Will ensure that Federal funds do not replace (supplant) funds that have been budgeted for the same purpose through non -Federal sources. Subgrantees and subrecipients maybe required to demonstrate and document that a reduction in non -Federal resources occurred for reasons other than the receipt or expected receipt of Federal funds. 29. Will comply, if applicable, with the Lead -Based Paint Poisoning Prevention Act (42 U.S.C. § 4801 et seq.), which prohibits the use of lead based paint in construction or rehabilitation of structures. 30. Will comply with all federal and state laws and regulations relating to civil rights protections and nondiscrimination. These include, but are not limited to: a. Title VI of the Civil Rights Act of 1964, Public Law 88-352, (42 U.S.C. § 2000d et seq.), codified at 6 CFR Part 21 and 44 CFR Part 7, which provides that no person in the United States will, on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving Federal financial assistance. b. Title IX of the Education Amendments of 1972, as amended (20 U.S.C. § 1681 et seq.), which prohibits discrimination on the basis of gender in educational programs and activities. These regulations are codified at 6 CFR Part 17 and 44 CFR Part 19. c. The Americans with Disabilities Act, as amended, which prohibits recipients from discriminating on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing entities (42 U.S.C. § 12101 et seq.). d. The Age Discrimination Act of 1975, as amended (42 U.S.C. §§ 6101 et seq.), which prohibits discrimination on the basis of age in any program or activity receiving federal financial assistance. e. The Drug Abuse Office and 'Treatment Act of 1972 (P.L. 92-255), as amended, relating to nondiscrimination on the basis of drug abuse. f The Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (P.L. 91-616), as amended, relating to nondiscrimination on the basis of alcohol abuse or alcoholism. g. Sections 523 and 527 of the Public Health Service Act of 1912 (42 U.S.C. § 290 dd-3 and 290 ee-3), as amended, relating to confidentiality of alcohol and drug abuse patient records. It. Title VIII of the Civil Rights Act of 1968 (42 U.S.C. § 3601 et seq., as implemented by 24 CFR Part 100), as amended, relating to nondiscrimination in the sale, rental and financing of housing. i. Title 44 of the Code of Federal Regulations (CFR) Parts 7, 16, and 19 relating to nondiscrimination. J. The requirements of any other nondiscrimination provisions in the specific statute(s) under which the application for Federal assistance is being made and any other applicable statutes. k. The requirements of Section 504 of the Rehabilitation Act of 1973, 29 U.S.C. § 794, as amended, which provides that no otherwise qualified individual with a disability in the United States will, solely by reason of the disability, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving Federal financial assistance. These requirements pertain to the provision of benefits or services as well as to employment. I. Will, in the event that a Federal or State court or Federal or State administrative agency makes a finding of discrimination after a due process hearing on the grounds or race, color, religion, national Page 4 Initials origin, gender, or disability against a recipient of funds, the recipient will forward a copy of the finding to the Office of Civil Rights, Office of Justice Programs. in. Will provide an Equal Employment Opportunity Plan, if applicable, to the Department of Justice Office of Civil Rights within 60 days of grant award. n. Will comply, and assure the compliance of all its subgrantees and contractors, with the nondiscrimination requirements and all other provisions of the current edition of the Office of Justice Programs Financial and Administrative Guide for Grants, M7100.1. 31. Will comply with the requirements of Titles lI and 111 of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (42 U.S.C. § 4601 et seq. [P.L. 91-646]), which provides for fair and equitable treatment of persons displaced or whose property is acquired as a result of Federal or Federally assisted programs. These requirements apply to all interested in real property acquired for project purposes regardless of Federal participation in purchases. Will also comply with Title 44 CPR, Part 25, Uniform Relocation Assistance and Real Property Acquisition for Federal and Federally -assisted programs. 32. Will comply with all provisions of DHS/FEMA's regulation 44 CPR Part 10, Environmental Considerations. 33. Will comply with all applicable Federal, State, and Local environmental and historical preservation (EHP) requirements. Failure to meet Federal, State, and Local EHP requirements and obtain applicable permits may jeopardize Federal funding. Agrees not to undertake any project having the potential to impact EHP resources without the prior written approval of DHS/FEMA, Cal OES and Riverside County OA, including, but not limited to, ground disturbance, construction, modification to any structure, physical security enhancements, communications towers, any structure over 50 years old, and purchase and/or use of any sonar equipment. The subgrantee must comply with all conditions and restrictions placed on the project as a result of the EHP review. Any construction -related activities initiated without the necessary EHP review and approval will result in a noncompliance finding, and may not be eligible for reimbursement with DHS/FEMA and Cal OES funding. Any change to the scope of work will require re-evaluation of compliance with the EHP. if ground -disturbing activities occur during the project implementation, the subgrantee must ensure monitoring of the disturbance. ]]'any potential archeological resources are discovered, the subgrantee will immediately cease activity in that area and notify DHS/FEMA, Cal OES and Riverside County OA and the appropriate State Historic Preservation Office. 34. Any construction activities that have been initiated prior to the full environmental and historic preservation review could result in a non-compliance finding. Subgrantees must complete the DHS/FEMA EFIP Screening Form (OMB Number 1660-0115/FEMA Form 024-0-01) and submit it, with all supporting documentation, to their Riverside County OA program representative, for processing by the DHS/FEMA, Cal OES GPD EHP. 35. Grantees should submit the FEMA EHP Screening Form for each project as soon as possible upon receiving their grant award. The Screening From for these types of projects is available at: ytgi}5_,fcma oy_:doe/goyernmcnt/crt{nt/bullctinsiinT_o329_final screeningepio.doc_ 36. Will ensure that the facilities under its ownership, lease or supervision, which shall be utilized in the accomplishment of this project, are not on the Environmental Protection Agency's (EPAs) List of Violating Facilities, and will notify Riverside County OA, Cal OES and the DHS/FEMA of the receipt of any communication from the Director of the EPA Office of Federal Activities indicating if a facility to be used in the project is under consideration for listing by the EPA. 37. Will provide any information requested by DHS/FEMA, Cal OES and Riverside County OA to ensure compliance with applicable laws including, but not limited to, the following: a. Institution of environmental quality control measures under the Archaeological and Historic Preservation Act, Endangered Species Act, and Executive Orders on Floodplains (11988), and Environmental Justice (EO12898) and Environmental Quality (EOI 1514). Page 5 Initials b. Notification of violating facilities pursuant to EO 11738. c. Assurance of project consistency with the approved state management program developed under the Coastal Zone Management Act of 1972 (16 U.S.C. § 1451 et seq). d. Protection of underground sources of drinking water under the Safe Drinking Water Act of 1974, as amended, (P.L. 93-523). e. California Environmental Quality Act (CEQA), California Public Resources Code Sections 21080- 21098, and California Code of Regulations,'Fitle 14, Chapter 3 §§ 15000-15007. f. Wild and Scenic Rivers Act of 1968 (16 U.S.C. § 1271 et seq.) related to protecting components or potential components of the national wild and scenic rivers system. g. Applicable provisions of the Coastal Barrier Resources Act (P.L. 97-348) dated October 19, 1982 (16 USC § 3501 et seq.), which prohibits the expenditure of most new Federal funds within the units of the Coastal Barrier Resources System. 38. Will comply with Standardized Emergency Management System (SEMS) requirements as stated in the California Emergency Services Act, Government Code, Chapter 7 of Division I of Title 2, § 8607.1(e) and CCR Title 19, §§ 2445, 2446, 2447, and 2448. 39. Agrees that subgrantees and subrecipients collecting Personally Identifiable Information (Pll) must have a publically-available privacy policy that describes what Pi] they collect, how they plan to use the Pli, whether they share P11 with third parties, and how individuals may have their PH corrected where appropriate. Subgrantees and subrecipients may also find DI IS Privacy Impact Assessments, guidance and templates online at http /_/w yw.dhs aov/xlihr try/assetstpupltcyiprivacUia fold jocc jun vOl,pdf and at httg://ww}y_dhscov/xhbiarassctsirti3cy/piivtcy pia tcrnplate.tdf respectively. 40. Agrees that all DHS/FEMA-funded project activities carried on outside the United States are coordinated as necessary with appropriate government authorities and that appropriate licenses, permits, and approvals are obtained. 41. Will comply with Section 6 of the Hotel and Motel Fire Safety Act of 1990, 15 U.S.C. § 2225(a), whereby all subgrantees, recipients, and subrecipients must ensure that all conference, meeting, convention, or training space, funded in whole or in part with Federal funds, complies with the fire prevention and control guidelines of the Federal Fire Prevention and Control Act of 1974, 15 U.S.C. § 2225. 42. Will comply with the Preference for U.S. Flag Air Carriers: (air carriers holding certificates under 49 U.S.C. § 41 102) for international air transportation of people and property to the extent that such service is available, in accordance with the International Air Transportation Fair Competitive Practices Act of 1974 (49 U.S.C. § 40118) and the interpretative guidelines issued by the Comptroller General of the United States in the March 31, 1981 amendment to Comptroller General Decision B138942. 43. Agrees that all publications created or published with finding under this grant shall prominently contain the following statement: "This document was prepared arnder a grant from MIA's Grant Programs Directorate, U.S. Department Points ofview or opinions expressed in this document are those of the authors and do not necessarily represent the offieial position orpolicies ofFEAILCY Grant Programs Direelorate or the US. Department gfMineland Security. " The recipient also agrees that, when practicable, any equipment purchased with grant funding shall be prominently marked as follows: "Purchased with funds provided by the U.S. Deparlrnew o/ Homeland Security. " 44. Acknowledges that DHS/FEMA reserves a royalty -free, nonexclusive, and irrevocable license to reproduce, publish, or otherwise use, and authorize others to use, for Federal government purposes: a) the copyright in any work developed under an award or sub -award; and b) any rights of copyright to which a recipient or sub -recipient purchases ownership with Federal support. The recipient must affix the applicable copyright notices of 17 U.S.C. section 401 or 402 and an acknowledgement of Government sponsorship (including award number) to any work first produced under Federal financial assistance awards, unless the work Initials includes any information that is otherwise controlled by the Government (e.g. classified information or other information subject to national security or export control laws or regulations). The recipient agrees to consult with Riverside County OA regarding the allocation of any patent rights that arise from, or are purchased with, this funding. 45. Recipients receiving Federal financial assistance to be used to perform eligible work approved in the submitted application for Federal assistance and after the receipt of Federal 'financial assistance, through the State of California, agrees to the following: a. Promptly return to the State of California all funds received which exceed the approved, actual expenditures as determined by the Federal or State government. b. In the event the approved amount of the grant is reduced, the reimbursement applicable to the amount of the reduction will be promptly refunded to the State of California. c. Property and equipment purchased under the HSGP reverts to Riverside County OA if the grant funds are deobligated or disallowed and not promptly repaid. d. HSGP funds used for the improvement of real property must be promptly repaid following deobligation or disallownnent of costs, and Riverside County OA reserves the right to place a lieu on the property for the amount owed. e. Separately account for interest earned on grant funds, and will return all interest earned, in excess of $100 per Federal Fiscal Year. 46. Understands that recipients who receive awards made under programs that provide emergency communication equipment and its related activities must comply with the SAFECOM Guidance for Emergency Communication Gants, including provisions on technical standards that ensure and enhance interoperable communications. 47. Will comply, if applicable, with the Laboratory Animal Welfare Act of 1966 (P. L. 89-544, as amended, 7 U.S.C. § 2131 et seq.) pertaining to the care, handling, and treatment of warm blooded animals held for research, teaching, or other activities supported by this award of assistance. 48. Will comply with the minimum wage and maximum hour provisions of the Federal Fair Labor Standards Act (29 U.S.C. § 201), as they apply to employees of institutions of higher education, hospitals, and other non-profit organizations. 49. Agrees that "Classified national security information," as defined in Executive Order (EO) 12958, as amended or updated via later executive order(s), means information that has been determined pursuant to EO 12958 to require protection against unauthorized disclosure and is marked to indicate its classified status when in documentary form. No funding under this award shall be used to support a contract, subaward, or other agreement for goods or services that will include access to classified national security information if the award recipient has not been approved for and granted access to such information by appropriate authorities. 50. Agrees that where an award recipient has been approved for and has access to classified national security information, no funding under this award shall be used to support a contract, subaward, or other agreement for goods or services that will include access to classified national security information by the contractor, subrecipient, or other entity without prior written approval from the DHS Office of Security, Industrial Security Program Branch (ISPB), or, an appropriate official within the Federal department or agency with whom the classified effort will be performed. Such contracts, subawards, or other agreements shall be processed and administered in accordance with the DHS "Standard Operating Procedures, Classified Contracting by States and Local Entities," dated July 7, 2008; EOs 12829, 12958, 12968, and other applicable executive orders; the National Industrial Security Program Operating Manual (NISPOM); and other applicable implementing directives or instructions. Security requirement documents may be located at. httJr/hu yev_.dlns. 5y/xopnbiyJgi,mtshndcx_slntm Page 7 Initials 51. immediately upon determination by the award recipient that funding under this award may be used to support a contract, subaward, or other agreement involving access to classified national security information pursuant to paragraph 47, and prior to execution of any actions to facilitate the acquisition of such a contract, subaward, or other agreement, the award recipient shall contact ISPB, and the applicable Federal department or agency, for approval and processing instructions. DHS Office of Security ISPB contact information: Telephone: 202-447-5346 Email: DD254AdministrativeSecurity(kidhs.gov Mail: Department of Homeland Security Office of the Chief Security Officer ATfN: ASD/Industrial Security Program Branch Washington, D.C. 20528 52. Will comply with the requirements regarding Data Universal Numbering System (DUNS) numbers. If recipients are authorized to make subawards under this award, they must first notify potential subrecipients that no entity may receive or make a subaward to any entity unless the entity has provided a DUNS number. For purposes of this award term, the following definitions will apply: a. "Data Universal Numbering System (DUNS)' number means the nine digit number established and assigned by Dun and Bradstreet, Inc. (D&B) to uniquely identify business entities. A DUNS number may be obtained from D&B by telephone (currently 866-705-5711) or the Internet, currently at httn://fcd o-.dnb.com/web[ofIn. b. "Entity", as it is used in this award term, means all of the following, as defined at 2 CFR part 25, subpart C, as a Governmental organization, which is a State, local government, or Indian Tribe; or a foreign public entity; or a domestic or foreign nonprofit organization; or a domestic or foreign for- profit organization; or a Federal agency, but only as a sub recipient under an award or subaward to a non -Federal entity. c. "Subaward" means a legal instrument to provide support for the performance of any portion of the substantive project or program for which you received this award and that you as the recipient award to an eligible subrecipient. it does not include your procurement of property and services needed to carry out the project or program (for further explanation, see section 210 of the attachment to OMB Circular A-133,"Audits of States, Local Governments, and Non -Profit Organizations") and may be provided through airy legal agreement, including an agreement that you consider a contract. d. "Subrecipient" means an entity that receives a subaward from you under this award, and is accountable to you for the use of the Federal funds provided by the subaward. 53. Will comply, as applicable, with the provisions of tile Davis -Bacon Act (40 U.S.C. § 276a to 276a-7), the Copeland Act (40 U.S.C. § 276c and 18 U.S.C. § 874), and the Contract Work Homs and Safety Standards Act (40 U.S.C. §§ 327-333), regarding labor standards for Federally -assisted construction sub -agreements. 54. Agrees that equipment acquired or obtained with grant funds: a. Will be made available pursuant to applicable terms of the California Disaster and Civil Defense Master Mutual Aid Agreement, in consultation with representatives of the various fire, emergency medical, hazardous materials response services, and law enforcement agencies within the jurisdiction of the applicant, and deployed with personnel trained in the use of such equipment in a manner consistent with the California Law Enforcement Mutual Aid Plan or the California Fire Services and Rescue Mutual Aid Plan. b. Is consistent with needs as identified in the State Homeland Security Strategy and will be deployed in conformance with that Strategy. 55. Will comply with Homeland Security Presidential Directive (HSPD)-5, Management of Domestic Incidents. 'File adoption of the National Incident Management System (NIMS) is a requirement to receive Federal preparedness assistance, through grants, contracts, and other activities. The NIMS provides a consistent Page 8 Initials -- nationwide template to enable all levels of government, tribal nations, nongovernmental organizations, and private sector partners to work together to prevent, protect against, respond to, recover from, and mitigate the effects of incidents, regardless of cause, size, location, or complexity. 56. Will comply with OMB Standard Form 424B Assurances —Non construction Programs, whereby the awarding agency may require subgrantees and sub recipients to certify to additional assurances. 57. Will not make any award or permit any award (subgrant or contract) to any party which is debarred or suspended or is otherwise excluded fiom or ineligible for participation in Federal assistance programs under Executive Order 12549 and 12689, "Debarment and Suspension" As required by Executive Order 12549, Debarment and Suspension, and implemented at 44 CFR Part 17, for prospective participants in primary covered transactions, the applicant will provide protection against waste, fraud and abuse, by debarring or suspending those persons deemed irresponsible in their dealings with the Federal government. Applicant certifies that it and its principals: a. Are not presently debarred, suspended, proposed for debarment, declared ineligible, sentenced to a denial of Federal benefits by a State or Federal court, or voluntarily excluded from covered transactions by any Federal department or agency. b. Have not within a three-year period preceding this application been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) transaction or contract under a public transaction, violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property. c. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, or local) with commission of any of the offenses enumerated in paragraph (1)(b) of this certification; and have not within a three-year period preceding this application had one or more public transactions (Federal, State, or local) terminated for cause or default; and d. Where the applicant is unable to certify to any of the statements in this certification, he or she shall attach an explanation to this application. 58. Will comply with requirements to acknowledge Federal funding when issuing statements, press releases, requests for proposals, bid invitations, and other documents describing projects or programs funded in whole or in part with Federal funds. 59. Will obtain, via Riverside County OA, the prior approval from DHS on any use of the DHS seal(s), logos, crests or reproductions of flags or likenesses of DNS agency officials, including use of the United States Coast Guard seal, logo, crests or reproductions of flags or likenesses of Coast Guard officials. 60. Will comply with the requirements of tile Drug -Free Workplace Act of 1988 (41 U.S.C. § 701 et seq.), which requires that all organizations receiving grants from any Federal agency agree to maintain a drug-free workplace. The recipient must notify the awarding office if an employee of the recipient is convicted of violating a criminal drug statute. Failure to comply with these requirements may be cause for debarment. These regulations are codified at 2 CFR 3001. 61. Will comply with the requirements of the government -wide award term which implements Section 106(g) of the Trafficking Victims Protection Act (TVPA) of2000, as amended (22 U.S.C. § 7104), located at 2 CPR Part 175. This is implemented in accordance with OMB Interim Final Guidance, Federal Register, Volume 72, No. 218, November 13, 2007. In accordance with Section 106(g) of the IVPA, as amended, requires the agency to include a condition that authorizes the agency to terminate the award, without penalty, ifthe recipient or a subrecipient engages in severe fornns of uafficking in persons during the period of time that the award is in effect, procures a commercial sex act during the period of time that the award is Page 9 Initials in effect, or uses forced labor in the performance of the award or subawards under the award. Full text of the award term is provided at 2 CFR § 175.15. 62. Will comply with Title VI of the Civil Rights Act of 1964 prohibition against discrimination on the basis of national origin, which requires that recipients of federal financial assistance take reasonable steps to provide meaningful access to their programs and services. Meaningful access may entail providing language assistance services, including oral and written translation, where necessary. Recipients are encouraged to consider the need for language services for LEP persons served or encountered both in developing budgets and in conducting programs and activities. Recipient shall comply with DHS Guidance to Federal Financial Assistance Recipients Regarding Title VI Prohibition Against National Origin Discrimination Affecting Limited English Proficient Persons, 76 Fed. Reg. 21755-21768 (April 18, 2011), resulting from Executive Order 13166. For assistance and information regarding LEP obligations, refer to DHS Recipient Guidance at httys://www_.dhs.gv.guidfnce4�ublished hclepartmcnt_support rj orgaitvatlons-provide meanin__ful- cus people-limited and additional resources on http://www.len.aov. 63. Will comply with the requirements of 42 U.S.C. § 7401 et seq. and Executive Order 11738, which provides for the protection and enhancement of the quality of the nation's air resources to promote public health and welfare and for restoring and maintaining the chemical, physical, and biological integrity of the nation's waters is considered research for other purposes. 64. Will comply with the requirements of the Federal regulations at 45 CFR Part 46 and the requirements in DHS Management Directive 026-04, Protection of Human Subjects, prior to implementing any work with human subjects. The regulations specify additional protections for research involving human fetuses, pregnant women, and neonates (Subpart B); prisoners (Subpart C); and children (Subpart D). The use of autopsy materials is governed by applicable State and local law and is not directly regulated by 45 CFR Part 46. 65. Will comply with the requirements of the National Environmental Policy Act (NEPA), as amended, 42 U.S.C. § 4331 et seq., which establishes national policy goals and procedures to protect and enhance the environment, including protection against natural disasters. To comply with NEPA for its grant -supported activities, DHS requires the environmental aspects of construction grants (and certain non -construction projects as specified by the Component and awarding office) to be reviewed and evaluated before final action on the application. 66. Will comply with the requirements of section 1306(c) of the National Flood insurance Act, as amended, which provides for benefit payments under the Standard Flood Insurance Policy for demolition or relocation of a structure insured under the Act that is located along the shore of a lake or other body of water and that is certified by an appropriate State or local laud use authority to be subject to imminent collapse or subsidence as a result of erosion or undermining caused by waves or currents of water exceeding anticipated cyclical levels. These regulations are codified at 44 CFR Part 63, 67. Will comply with the requirements of the Flood Disaster Protection Act of 1973, as amended (42 U.S.C. § 4001 et seq.), which provides that no Federal financial assistance to acquire, modernize, or construct property may be provided in identified flood -prone communities in the United States, unless the community participates in the National Flood Insurance Program and flood insurance is purchased within one year of the identification. The flood insurance purchase requirement applies to both public and private applicants for DHS support. Lists of flood -prone areas that are eligible for flood insurance are published in the Federal Register by FEMA. 68. Will comply with the requirements of Executive Order 11990, which provides thatfederally-funded construction and improvements minimize the destruction, loss, or degradation of wetlands. The Executive Order provides that, in furtherance of section 101(b)(3) of NEPA (42 U.S.C. § 4331(b)(3)), Federal agencies, to the extent permitted by law, must avoid undertaking or assisting with new construction located in wetlands unless the head of the agency finds that there is no practicable alternative to such construction, Pagc 10 Initials and that the proposed action includes all practicable measures to minimize harm to wetlands that may result from such use. In malting this finding, the head of the agency may take into account economic, environmental, and other pertinent factors. The public disclosure requirement described above also pertains to early public review of any plans or proposals for new construction in wetlands. This is codified at 44 CFR Part 9. 69. Will comply with the requirements of the Uniting and Strengthening America by Providing Appropriate Tools Required to Intercept and Obstruct Terrorism Act (USA PATRIOT Act), which amends 18 U.S.C. §§ 175-175c. Among other things, it prescribes criminal penalties for possession of any biological agent, toxin, or delivery system of a type or in a quantity that is not reasonably justified by a prophylactic, protective, bona fide research, or other peaceful purpose. The act also establishes restrictions oil access to specified materials. "Restricted persons," as defined by the act, may not possess, ship, transport, or receive any biological agent or toxin that is listed as a select agent. 70. Understands the reporting of subawards and executive compensation rules, including first tier subawards to Cal OES via Riverside County OA. a. Applicability. Unless you are exempt as provided in paragraph d. of this award term, you must report each action that obligates $25,000 or more in Federal funds that does not include Recovery funds (as defined in section 1512(a)(2) of the American Recovery and Reinvestment Act of 2009, b. Where and when to report: you must report on each obligating action described in the following paragraphs to Cal OES via Riverside County OA . For subaward information, report no later than the end of the month following the month in which the obligation was made. (For example, if the obligation was made oil November 7, 2013, the obligation must be reported by no later than December 31, 2013.) c. What to report: You must report the information about each obligating action that the submission instructions posted in Information Bulletin 350, to Cal OES via Riverside County OA. To determine if the public has access to the compensation information, see the U.S. Security and Exchange Commission total compensation filings at lrttp;//wwNv.sec.Pov/answers/execomphtm. Subgrantees must report subrecipient executive total compensation to Cal OES via Riverside County OA by the end of the month following the month during which you make the subaward. Exemptions include: If, in the previous tax year, you had gross income, from all sources, under $300,000, you are exempt from the requirements to report on subawards, and the total compensation of the five most highly compensated executives of any subrecipient. d. Reporting Total Compensation of Recipient Executives: You must report total compensation for each of your five most highly compensated executives for the preceding completed fiscal year, if i. the total Federal funding authorized to date under this award is $25,000 or more; ii. in the preceding fiscal year, you received 80 percent or more of your annual gross revenues from Federal procurement contracts (and subcontracts) and Federal financial assistance subject to the Transparency Act, as defined at 2 CFR § 170.320 (and subawards); and $25,000,000 or more in annual gross revenues from Federal procurement contracts (and subcontracts) and Federal financial assistance subject to the Transparency Act, as defined at 2 CFR § 170.320 (and subawards); and iii. The public does not have access to information about the compensation of the executives through periodic reports filed under Section 13(a) or 15(d) of the Securities Exchange Act of 1934 (15 U.S.C. §§ 78m(a), 78o(d)) or § 6104 of the internal Revenue Code of 1986. (To determine if the public has access to the compensation information, see the U.S. Security and Exchange Commission total compensation filings at htttr././ w secgo /tmwcrs wcipmpaitm.) iv. Subrecipient Executives. Unless you are exempt as provided above, for each first-tier subrecipient under this award, you shall report the names and total compensation of each of the subrecipient's five most highly compensated executives for the subrecipient's preceding completed fiscal year, if in the subrecipient's preceding fiscal year, the subrecipient received 80 percent or more of its arcual gross revenues from Federal procurement contracts (and subcontracts) and Federal financial assistance subject to the Transparency Act, as defined at 2 CFR § 170.320 (and subawards); and $25,000,000 or more in annual itials financial assistance subject to the Transparency Act (and subawards); and the public does not have access to information about the compensation of the executives through periodic reports filed under section 13(a) or I S(d) of the Securities Exchange Act of 1934 (15 U.S.C. §§ 78m(a), 78o(d)) or § 6104 of the internal Revenue Code of 1986. 71. Understands that failure to comply with any of these assurances may result in suspension, termination, or reduction of grant funds. 72. The undersigned represents that he/she is authorized by the above named applicant to enter into this agreement for and on behalf of the said applicant. Signature of Authorized Agent: Printed Name of Authorized Agent: Title: age Agenda Date: 11/12/2014 In Control: City Council Agenda Number: 6) City of Lake Elsinore Text File File Number: ID# 14-348 Version: 1 130 South Main Street Lake Elsinore, CA 92530 w .lake-elsinore.org Status: Consent Agenda File Type: Report City of Lake Elsinore Page 1 Printed on 111612094 C:1 `1`` 01 LAKE N"l-LSMORT DREAM TO: FROM: DATE: SUBJECT REPORT TO CITY COUNCIL HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL GRANT YATES CITY MANAGER NOVEMBER 12, 2014 APPROVING AND IMPLEMENTING RESOLUTION REGARDING THE REFUNDING OF CERTAIN OUTSTANDING COMMUNITY FACILITIES DISTRICTS AND FINANCING TEAM IN CONNECTION THEREWITH Recommendation BONDS OF SUCH APPOINTING THE Adopt the Authorizing Resolution directing staff and the proposed finance team to pursue the refinancing of the following outstanding community facilities district (CFD) special tax bonds for savings and/or completion of improvements: 1) CFD No. 2004-3 (Rosetta Canyon) Improvement Area No. 1, 2005 Series A 2) CFD No. 2005-2 (Alberhill Ranch) Improvement Area A, 2005 Series A 3) CFD No. 2005-1 (Serenity) 2006 Series A 4) CFD No. 2005-6 (City Center Townhomes) 2006 Series A 5) CFD No. 2006-2 (Viscaya) 2006 Series A 6) CFD No. 2003-2 (Canyon Hills) Improvement Area B. 2006 Series A 7) CFD No. 2004-3 (Rosetta Canyon) Improvement Area No. 2, 2006 Series A 2. Appoint financing team members to assist staff in consummating the transactions and draft all necessary documents in connection with the proposed bond issue as described herein. Background On August 18, 2005, Improvement Area No. 1 of the Communities Facilities District No. 2004-3 (Rosetta Canyon) issued the $22,635,000 aggregate principal amount of Special Tax Bonds, 2005 Series A (the "CFD 2004-3 IA -1 2005 Bonds"). The CFD 2004-3 IA -1 2005 Bonds were issued with a 5.20% average coupon and will be callable on September 1, 2015 at a price of 102%. Refunding of Outstanding CFD Bonds November 12, 2014 Page 2 On December 20, 2005, Improvement Area A of the Communities Facilities District No. 2005-2 (Alberhill Ranch) issued the $24,680,000 aggregate principal amount of Special Tax Bonds, 2005 Series A (the "CFD 2005-2 IA -A 2005 Bonds"). The CFD 2005-2 IA -A 2005 Bonds were issued with a 5.44% average coupon and are currently callable on any date at a price of 100%. On February 7, 2006, Communities Facilities District No. 2005-1 (Serenity) issued the $9,180,000 aggregate principal amount of Special Tax Bonds, 2006 Series A (the "CFD 2005-1 Bonds"). The CFD 2005-1 Bonds were issued with a 5.24% average coupon and are currently callable on any date at a price of 100%. On May 4, 2006, Communities Facilities District No. 2005-6 (City Center Townhomes) issued the $3,525,000 aggregate principal amount of Special Tax Bonds, 2006 Series A (the "CFD 2005-6 Bonds"). The CFD 2005-6 Bonds were issued with a 5.31 % average coupon and are currently callable on any date at a price of 100%. On July 12, 2006, Communities Facilities District No. 2006-2 (Viscaya) issued the $7,290,000 aggregate principal amount of Special Tax Bonds, 2006 Series A (the "CFD 2006-2 Bonds"). The CFD 2006-2 Bonds were issued with a 5.37% average coupon and are currently callable on any date at a price of 100%. On September 7, 2006, Improvement Area B of the Communities Facilities District No. 2003-2 (Canyon Hills) issued the $20,570,000 aggregate principal amount of Special Tax Bonds, 2006 Series A (the "CFD 2003-2 IA -B 2006 Bonds"). The CFD 2003-2 IA -B 2006 Bonds were issued with a 5.10% average coupon and are currently callable on any date at a price of 100°/x. On September 19, 2006, Improvement Area No. 2 of the Communities Facilities District No. 2004-3 (Rosetta Canyon) issued the $23,460,000 aggregate principal amount of Special Tax Bonds (Improvement Area No. 2), 2006 Series A (the "CFD 2004-3 IA -2 2006 Bonds"). The CFD 2004-3 IA -2 2006 Bonds were issued with a 5.22% average coupon and are currently callable on any date at a price of 100%. Discussion In July 2014, the City issued $18,210,000 of Local Agency Revenue Bonds, 2014 Series B to refinance for savings existing special tax revenue bonds for Canyon Hills Improvement Areas A and C ("July 2014 Refinancing"). The July 2014 Refinancing produced significant savings totaling over $2.96 million of present value savings to property owners in those areas (equal to about $204-$223 of annual CFD tax savings per parcel). Since that time, municipal interest rates have fallen even further based on volatile stock market movements and a very low municipal bond supply. As a result, the City has a potential opportunity to refund additional outstanding special tax bonds for more savings to property owners and to complete improvements. Staff, along with the City's proposed financing team, evaluated all of the City's outstanding community facilities district Refunding of Outstanding CFD Bonds November 12, 2014 Page 3 (CFDs) bonds and determined that there is a potential to realize savings with up to seven (7) CFDs, based on current market conditions. The proposed refunding bonds, expected to be issued through a Marks-Roos pooled financing structure (i.e., Lake Elsinore Public Financing Authority), will seek to refinance up to seven (7) outstanding CFD bonds with an outstanding total of over $105 million. Based on the preliminary analysis and review, at least five (5) of the outstanding CFD bonds with an outstanding total of $75 million can be refinanced for significant savings of about $5.69 million (equal to 7.55% of the refunded bonds); average savings per parcel will be in the range of $100 to $290 depending on the specific CFD issue. The other two (2) outstanding CFD bonds with an outstanding total of $30.7 million will also be evaluated for potential savings; however certain credit characteristics (i.e. higher delinquency rates and undeveloped status) of those districts may prohibit the City from realizing significant savings. To the extent these issues can be mitigated, the City will add these two (2) CFD bonds to the final refinancing package. The proposed refunding bonds will be structured to maximize savings for property owners by pooling the refunding bonds together when possible. This pooling of issues will enable the City to reduce bond issuance costs by minimizing the number of refunding bonds issued. In addition, pooling of issues will allow a larger bond offering to be sold to investors which will attract stronger investor interest that could lead to lower rates. The City financing team anticipates drafting documents and bringing those financing documents for City Council approval at the first meeting in January 2015. The final interest rate structure will be determined when the refunding bonds are priced and sold. The pricing date would be targeted for some time in late January 2015, assuming that interest rates remain attractive. The closing is expected by mid-February 2015. The first step is for the City to approve a Resolution of Issuance for each of the CFD Districts. Directing staff to move forward does not authorize the issuance of refunding bonds. The City's financing team of Urban Futures, Inc. as financial advisor, Stradling Yocca Carlson & Rauth, a Professional Corporation, as bond counsel, Albert A. Webb Associates, as special tax consultant, Stifel, Nicolaus & Company, Incorporated, as senior managing underwriter, Brandis Tallman LLC, as co-managing underwriter, Jones Hall, a Professional Law Corporation, as disclosure counsel, and MUFG Union Bank, N.A., Los Angeles, California, as trustee, are proposed. The fees of all firms will be entirely contingent upon a completion of the financing. Fiscal Impact The CFD bond refinancing program currently anticipates generating approximately $5.69 million of present value savings (equal to 7.55% of the refunded bonds). Property owners are expected to save an estimated $100 to $290 per year in special property Refunding of Outstanding CFD Bonds November 12, 2014 Page 4 taxes depending on the specific CFD issue. The level of savings and savings for property owners are subject to market conditions at the time of pricing. Prepared by: Jason Simpson Director of Administrative Services Approved by: Grant Yates City Manager Attachments: Resolution RESOLUTION NO. 2014 - RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKE ELSINORE, CALIFORNIA, ACTING AS THE LEGISLATIVE BODY OF CERTAIN CITY OF LAKE ELSINORE COMMUNITY FACILITIES DISTRICTS AUTHORIZING THE REFUNDING OF CERTAIN OUTSTANDING BONDS OF SUCH COMMUNITY FACILITIES DISTRICTS AND APPOINTING THE FINANCING TEAM IN CONNECTION THEREWITH WHEREAS, the City Council (the "Council') of the City of Lake Elsinore (the "City") previously established the City of Lake Elsinore Community Facilities District No. 2003-2 (Canyon Hills), City of Lake Elsinore Community Facilities District No. 2004-3 (Rosetta Canyon), City of Lake Elsinore Community Facilities District No. 2005-1 (Serenity), City of Lake Elsinore Community Facilities District No. 2005-2 (Alberhill Ranch), City of Lake Elsinore Community Facilities District No. 2005-6 (City Center Townhomes) and City of Lake Elsinore Community Facilities District No. 2006-2 (Viscaya) (collectively, the "Community Facilities Districts") pursuant to the Mello -Roos Community Facilities Act of 1982, as amended, commencing with Section 53311 of the Government Code of the State of California (the "Act') and designated improvement areas within certain of such Community Facilities Districts, and WHEREAS, the Community Facilities Districts previously issued special tax bonds secured by special taxes levied within such Community Facilities Districts and certain improvement areas therein, as applicable ( the "Prior Bonds"); and WHEREAS, an opportunity exists to refund the Prior Bonds for the purpose of achieving debt service savings, which savings will benefit the homeowners within such Community Facilities Districts and certain improvement areas therein, as applicable, by lowering the special taxes levied on their properties; and WHEREAS, the Council desires to authorize staff to proceed with the refunding of the Prior Bonds and appoint the financing team members to assist staff in consummating the transactions as described herein; NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF LAKE ELSINORE, ACTING AS THE LEGISLATIVE BODY OF THE COMMUNITY FACILITIES DISTRICTS, DOES HEREBY RESOLVE, DETERMINE AND ORDER AS FOLLOWS: SECTION 1. The City Manager, the Director of Administrative Services, the City Clerk and all other officers of the City are hereby authorized and directed, for and in the name and on behalf of the City and the District, to do any and all things and take any and all other actions in connection with the issuance of refunding bonds for the purpose of refunding of the Prior Bonds. DOCSOC/ 1685690v2/022042-0005 City Council Resolution No 2014 - Page 2 SECTION 2. The City Council hereby appoints Urban Futures, Inc., Orange, California, as financial advisor, Stradling Yocca Carlson & Rauth, a Professional Corporation, as bond counsel, Albert A. Webb Associates, as special tax consultant, Stifel, Nicolaus & Company, Incorporated, as senior managing underwriter, Brandis Tallman LLC, as co -managing underwriter, Jones Hall, a Professional Law Corporation, as disclosure counsel and MUFG Union Bank, N.A., Los Angeles, California, as trustee. SECTION 3. This Resolution shall take effect from and after the date of its passage and adoption. PASSED, APPROVED AND ADOPTED on this 12th day of November, 2014. Natasha Johnson, Mayor City of Lake Elsinore ATTEST: Virginia J Bloom, City Clerk APPROVED AS TO FORM: Barbara Zeid Leibold, City Attorney DOCSOC/1685690v2/022042-0005 STATE OF CALIFORNIA COUNTY OF RIVERSIDE CITY OF LAKE ELSINORE SS I, VIRGINIA J. BLOOM, City Clerk of the City of Lake Elsinore, California, hereby certify that Resolution No. 2014- was adopted by the City Council of the City of Lake Elsinore at a regular meeting held on the 12th day of November, 2014 by the following vote: AYES: NOES: ABSENT: ABSTAIN: Virginia J. Bloom, CMC City Clerk llocsocn 685690N,2/022042-0005 Agenda Date: 11/12/2014 In Control: City Council Agenda Number: 7) City of Lake Elsinore Text File File Number: ID# 14-349 Version: 1 130 South Main Street Lake Elsinore, CA 92530 w .lake-elsinore.org Status: Public Hearing File Type: Report City of Lake Elsinore Page l Printed on 1116/2014 CITY OF LADELSMOFZE 10�- DREAM EXTREME,. REPORT TO CITY COUNCIL TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: GRANT M. YATES CITY MANAGER DATE: NOVEMBER 12, 2014 SUBJECT: GENERAL STREET VACATION PORTIONS OF PUBLIC UTILITY 'H' (OBARIA WAY) AND LOT 'R TRACT 36115-1 Recommendations FOR STREET RIGHT-OF-WAY AND EASEMENTS ADJACENT TO LOT ' (HERMOSA DRIVE) WITHIN Conduct the continued Public Hearing to vacate portions of Lot H (Obaria Way) and Lot R (Hermosa Drive) and portions of public utility easements within Traci 36115-1 that was opened at the October 14, 2014 City Council meeting, continued to the October 28,2014 City Council meeting and continued to this November 12, 2014 meeting. 2. Adopt Resolution of Vacation No. 2014- ; A Resolution of the City Council of the City of Lake Elsinore, California, Vacating Street Right -Of -Way and Portions of Public Utility Easements Adjacent to Lot "H" and Lot "R" within Tract 36115-1. Background Pardee Homes is requesting a vacation of portions of street rights of way and public utility easement in conjunction with extension and re -alignment of Obaria Way and Hermosa Drive. These streets are being re -aligned to provide access to the property east of Tract 36115-1. The general vacation of right-of-way and public utility easements consists of portions of Lot 'H' (Obaria Way) and Lot 'R' (Hermosa Drive). Lot Line Adjustments have been submitted to re -align the lots lines adjacent to Obaria Way and Hermosa Drive in the affected areas. On September 2, 2014, the Planning Commission adopted Resolution 2014-039 finding that the proposed vacation conforms to the City's General Plan Circulation Element. A resolution of the City Council declaring its intent to vacate portions of Lot H (Obaria Way) and Lot R (Hermosa Drive) and portions of public utility easements adjacent to Lot 'H' and Lot 'R' within Tract Map No. 36115-1 was adopted as Resolution No. 2014-070 on September 23, 2014. General Street Vacation for Lot 'H' and Lot 'R' within Tract Map No. 36115-1 November 12, 2014 Page 2 On October 14, 2014, the City Council opened the public hearing which was continued to October 28, 2014 and again to November 12, 2014 to allow sufficient time for public noticing of the proposed vacation. Discussion Pardee Homes is requesting to re -align and extend Obaria Way and Hermosa Drive to provide access to the property east of Tract 36115-1. This action will provide improved access to this property east of Tract 36115-1, thus improving circulation. The general vacation segments are excess right-of-way once the future street dedication is accepted. Staff is in agreement with this request. Fiscal Impact On July 7, 2014, Pardee Homes paid a $1,200 fee for processing the vacation documents. This is a fixed and non-refundable fee to pay for staff time in processing the vacation documents. Prepared by: Walter Allison City Engineer Approved by: Vince Damasse Director of Public Works Approved by: Grant M. Yates City Manager Attachments: 1. City Council Resolution 2014-070 2. Legal Description 3. Vicinity Map 4. Plat Map 5. Planning Commission Resolution 2014-239 approved September 2, 2014 6. City Council Resolution No. 2014- RESOLUTION NO. 2014-070 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKE ELSINORE, CALIFORNIA DECLARING ITS INTENTION TO VACATE PORTIONS OF LOTH' (OBARIA WAY) AND LOT 'R' (HERMOSA DRIVE) AND PORTIONS OF PUBLIC UTILITY EASEMENTS ADJACENT TO LOT 'H' AND LOT 'R' WITHIN TRACT MAP NO. 36115-1 AND AUTHORIZING THE PROCESSING OF A QUIT CLAIM LOCATION: LYING IN THE EASTERN CITY LIMITS AREA, JUST SOUTH OF CANYON HILLS DRIVE, NORTH OF CORSON AVENUE, AND WEST OF ANNA LANE. WHEREAS, Pardee Homes has filed an application with the City of Lake Elsinore requesting the vacation of portions of Lot 'H' (Obaria Way) and Lot 'R' (Hennosa Drive) street right of way and portions of public utility easements adjacent to the right of way portion of Lot 'H' (Obaria Way) and Lot 'R' (Hermosa Drive) of Tract 36115-1, reserving an easement 5.00 feet wide for public utility and water purposes; and WHEREAS, the City Engineer has reviewed the plat maps and determined that the excess right-of-way is not needed for present or future street purposes, and WHEREAS, on September 2, 2014, the Planning Commission of the City of Lake Elsinore determined that the proposed vacation of street right of way and public utility easements is consistent with the General Plan, is excess right of way and recommends that the City Council vacate that excess right of way, and WHEREAS, this street vacation is conditioned upon the applicant agreeing to install and post the appropriate securities for street improvements to be installed to the satisfaction of the City Engineer, NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Lake Elsinore, California as follows: That the above recitations are true and correct. 2. It is said Council's intention to vacate, for public street proposes, a portion of Lot 'H' (Obaria Way) and Lot 'R' (Hermosa Drive) as described in Exhibit A and shown for the sake of clarity on Exhibit B. City Council Resolution No. 2014-070 Page 2 of 2 3. It also shall be said Council's intention to conduct the proceedings for this street vacation under the California Streets and Highways Code, Division 9, Part 3, Chapter 3. 4. A public hearing shall be held at the City Cultural Center, 183 N. Main Street, Lake Elsinore, California at 7:00 P.M. on October 14, 2014 for all persons interested in or objecting to said proposed vacation. BE IT FURTHER RESOLVED that the City Clerk is instructed to publish this resolution of intention in the local newspaper and post such notices along the site in accordance with the California Streets and Highways Code. APPROVED, ADOPTED, AND EFFECTIVE on the twenty third day of September, 2014. A CITY BARBARA LEIBOLD CITY ATTORNEY EXHIBIT "A" SHEET 1 OF 2 LEGAL DESCRIPTION VACATION OF STREET RIGHT OF WAY PORTIONS OF LOT `H' AND LOT'R', OF TRACT NO. 36115-1, M.B. 439 / 3-12 In the City of Lake Elsinore, County of Riverside, State of California SEC. 8, T. 6 S,, R. 3 W., S.B,M. PARCEL A: Being a portion of Lot'R', of Tract Map 36115-1, in the City of Lake Elsinore, filed in Map Book 439, Pages 3 through 12, of Maps, inclusive, Records of Riverside County, California, described as follows: Beginning at the southwest corner of Lot 44 of said Tract No. 36115-1; Thence, along the westerly line of said Lot 44, North 8°02'38" West 25.44 feet to the beginning of a tangent curve concave northeasterly having a radius of 105.00 feel; thence northerly 27.62 feet, along said curve and said westerly line, through a central angle of 15004'09" to the beginning of a curve in the westerly line of said lot 44, concave easterly having a radius of 275.00 feet; thence southerly, on the southerly prolongation of said curve 26.24 feet, along said curve, through a central angle of 5028'04'; thence tangent from said curve South 1033'26" West 31.93 feet; thence South 43043'35" East 12.55 feet to a point in the westerly line of Lot 45 of said Tract No. 36115-1, said point also being the most northerly corner of the land described in a Grant Deed, recorded 6/25/2014 as DOC # 2014.0233815,. of Official. Records of said County ; thence. Along the westerly line of said Lot 45, North 8°02'38" West Reserving therefrom an easement, 5.00 feet wide for public utility and water purposes as shown on Exhibit'B'. Contains 201 Sq. Ft. or 0.005 acres, more or less. PARCEL B: Being a portion of Lot'H', of Tract Map 36115-1, in the City of Lake Elsinore, filed in Map Book 439, Pages 3 through 12, of Maps, inclusive, Records of Riverside County, California, described as follows: Commencing at the northwest corner of Lot 49 of said Tract No. 36115-1; thence along the northerly line of said Lot 49 South 89000'36" East 45-75 feet to the True Point of Beginning; thence, continuing along the easterly prolongation of the northerly line of said Lot 49, South 89000'36" East 105.24 feet to a point in the northerly line of Lot 47 of said Tract No. 36115-1, said point being on a non -tangent curve concave northerly having a radius of 65.00 feet, a radial line to said point bears South 31'12'51" East, said point also being the most southwesterly corner of the land described in a Grant Deed, recorded 6/25/2014 as DOC # 2014-0233815, of Official Records of said County; thence westerly 48.15 feet along said curve through a central angle of 42°26'28'; thence tangent from PA08-0194-21 TTM 36115 A Ph R -W VACAT[0N\RW-PU6 VACATJON [MAID 342] Sht 111 'W.. SHEET 2 or 2 said curve North 78°46'23" West 41.04 feet to a tangent curve concave southerly having a radius of 105.00 feet; thence westerly 18.76 feet along said curve through a central angle of 10014'13" to the True Point of Beginning. Reserving therefrom an easement, 5.00 feet wide for public utility and water purposes as shown on Exhibit 'B'. Contains 571 Sq. Ft. or 0.013 acres, more or less, PARCEL G: Being a portion of Lot'H', of Tract No. 36115-1, in the City of Lake Elsinore, filed in Map Book 439, Pages 3 through 12, of Maps, inclusive, Records of Riverside County, California, described as follows: Beginning at the most southeasterly corner along the southerly line of Lot 70 of said Tract 36115-1; Thence, along the southeasterly line of said Lot 70 North 46016'25" East 49.39 feet to the easterly line of said Lot 70; Thence, along the southerly prolongation of the easterly line of said Lot 70, South 1°33'26" West 9.90 feet; Thence 46016'25" West 35.32 feet to the easterly prolongation of the southerly line of said Lot 70; thence, along said prolongation of the southerly line, South North 89000'36" West 9.90 feet to the Point of Beginning. Reserving therefrom an easement, 5.00 feet wide for public utility and water purposes as shown on Exhibit'B'. Contains 295 Sq Ft or 0 007 acres more or less. All of the above as shown on Exhibit "B" attached hereto and by this reference made a part hereof. Exp. 09190/15 r sr No. 4400 FGAIIF _ 41�2�20/4 GERALD R. ANDERSON, L.S. 4400 Date LICENSE EXPIRES: SEPTEMBER 30, 2015 [MALD-3421 EXHIBIT *RR'11F SHEET IOF4 VACATION OF STREET RIGHT OF WAY AND P.U.E. PORTIONS OF LOTHAND LOT'R', TRACT NO. 36116-1, M.B. 439 / 3-12 In the City of Lake Elsinore, County of Riverside, State of California SEC. 8, T. 6 S., R. 3 W., S.B.M. IEDIto PER M B 439C 3T12 wan. QA DEDICATION FOR STREET 5' P.U.E. DEDICATION AND PUBLIC UTILITY tr 25' 25, 5, PER M.B. 43913-12 PURPOSES & !I © DEDICATION FOR PUBLIC ! $ F , UTILITIES AND WATER I z w PURPOSES I Q OO o VACATION OF RIGHT OF WAY z0 N PER DOC # 2014-0233815, O.R. Ind Q PARCEL A A VACATION OF RIGHT OF WAY I } w n SEE SHEET 2 rn & RESERVATION OF P.U.E. o PARCEL C 1 2 Q a I; Apel;,�5( $=WO -000 � ui SEE SHEET 4 l' a DO 1 na N31°57'22 E. PapNl: aigJ0�00 OO I '" Ry APH: 306=000909 1.04' �ya� �RnD1 I 19 DA N 08°02'38" We�;S c — J B— RESERVATION OF .r^ .S 89°00'88°E 109. 24' P.U.E & WT. £S. a <v P OBARiA WAY LOT W%�� VACATION OF A N P.U.E. & WATER �,+ � EASEMENT 131.97' .n RESERVATIONOF �.� f 589°00'35"E 759.92.' o P.U.E & WT. ES. c'd, ; ,� rn �� cc\I m fJ 89°00'38" W 155.27' F I � VACATION OF RIGHT OF WAY- (o) - - - VACATION OF-- R51 4o - P.U.E. & WATER PARCEL B co EASEMENT SEE SHEET 3 5' P.U.E. DEDICATION Q'jJ Q(ory 40 PER M.B. 43913.12 APX* 000-60001 APR& 36d o00=10 mm Sg8=00000 wft 3359 -WO -12 4,80/3-121 BASIS OF BEARINGS: LEGEND: THE BASIS OF BEARINGS FOR THIS MAP IS THE SOUTH P.O.B. = TRUE POINT OF BEGINNING LINE OF THE SOUTHEAST QUARTER OF SECTION 7, AS❑ VACATION AREA PER TRACT 36115.1-1, M.B. 439/2-13, N 89°52'04" W. 19 Spectrum Pointe Drive -,Suite 609 Lake Forest, CA 92630 cam` ��o DFS o (949) 599-0870 (949) 599-0880 Fax Exp. 09130/2015 YERS & ASSOCTATES _ . 4/6 l4d Civil EngiTleeruTg, Tt]C. GERALD R. ANDERSON, L.S. 4400 s No. 4400 P PLANNING • ENGE(N EKING - SURVEYING MY LICENSE EXPIRES SEPT. 30, 2015 rATFOF cnuF°�,\ (MALD-3421 N 08°02'38" W , } EXHIBIT 'OBV' SHEET 2 OF 4 VACATION OF STREET RICHT OF WAY PORTION OF LOT'R', TRACT NO. 36115-1, M.B. 439 / 3-12 In the City of Lake Elsinore, County of Riverside, State of California o SEC, 8, T. 6 S., R. 3 W., S.B.M. m 5 ' 25'TRUE. DEDICATION PER M.B. 439 ! 3.12 N A=1°42'18" �� O, a1B99� 9 o Fv L=8.18' q3 m N a cx N81764511W S89"55'59"W 113.74' m J L=7.34' j`t > o Q ` N82°58_3_0_"W PAROL A (RAD) ` j p O vi N N fl=15°04'09" z w a f R=105.00' 4 i L=27.62' N O a w 44 w N Ud Q M I LII ' �9 x m CD i 1 C P.O.B. C i I 5 N 8905659" E 113.80' N 08°02'38" W , } 1.04' LOT 'N N VACATION OF M P.U.E. & WATER o EASEMENT m 19 Spectrum Pointe Drive - Suite 609 Lake Forest, CA 92630 (949) 599-0870 : (949)599-0880 Fax PERS & ASSOCIATES Civil Engineering, Inc. PLANNING - ENGINEERING - SURVEYING VACATION OF ~ P.U.E. & WATER 4� s ° EASEMENT Ape 268- 0O o offs 121 S 89000'36" E 109.24' — OICATION PER DOC# 2014-0233815, O.R. OBARIA WAY LEGEND: P.O.B, = POINT OF BEGINNING VACATION OF RIGHT OF WAY AREA [MALD-3421 19 Spectrum Pointe Drive • Suite 609 Lake Forest, CA 92630 (949)599-0870 (949) 599-0880 Fax 3 ; YERS .& ASSOCIATES ` Civil Engineexing, Inc. PLANNING • ENGINEERING • SURVEYING LEGEND: P.O.C. =POINT OF COMMENCMENT T.RO.B. = TRUE POINT OF BEGINNING VACATION OF RIGHT OF WAY AREA [MALD-3421 EXHIBIT vvBvg SHEET 3OF4 VACATION OF STREET RIGHT OF WAY PORTION OF LOT'H', TRACT NO. 36115-1, M,S. 439 / 3-12 In the City of Lake Elsinore, County of Riverside, State of California SEC. 8, T. 6 S., R. 3 W., S,13.M. RESERVATION OF PARCEL B P.U.E & WT. ES oo v OBARIA WAY I LOT °x;18 � �' P.O.C. 14.25' N 0005924" E 0.91"0 159.92; S89°00'36"E N 02600'03"�W i `\mss v T,P,O,B., /DEDICATION PER DOCtt2014.0233815,0.R. S 89°0036" E 45,75' S 89000'36" E 105.24' N 89°00'36" W 155.27' - -- ---- 59. 31.7 --878°4823 — — -- ---- 6=7°48'04" i \ ---- 4_1,04 L=14.30' f \ ©=2°26'09" 0=29°12'48' L-4AV L=33.14' 48 oz 0 r A-42°26'28" i � VACATION OF A=13613140" R=65.0V v w A=1p°14'13" R--1 05.00' w ; I o L=15.01' ^ L=48.15' P.U.E. &WATER s EASEMENT m L=1876'Uj N �^ ar� p N A CO Ow N O 4? d °0,..,, O Z 4fl mq 4V WU flOo AM. 'W)8 -8@0-9O rawae 352-c5o0-1122 N 89°55'59" E. N 89055'59" E N 89055'59" E _ 65.73' 118.86' CORSON AVENUE 19 Spectrum Pointe Drive • Suite 609 Lake Forest, CA 92630 (949)599-0870 (949) 599-0880 Fax 3 ; YERS .& ASSOCIATES ` Civil Engineexing, Inc. PLANNING • ENGINEERING • SURVEYING LEGEND: P.O.C. =POINT OF COMMENCMENT T.RO.B. = TRUE POINT OF BEGINNING VACATION OF RIGHT OF WAY AREA [MALD-3421 EXHIBIT "B"" VACATION OF STREET RIGHT OF WAY AND P.U.E. PORTION OF LOT'H', TRACT NO. 36115-1, M.B. 489/3-12 In the City of Lake Elsinore, County of Riverside, State of California SEC. 8, T. 6 S., R. 3 W., S.B.M. I. I ,o4 i 5' 503 PER M.B. 439 // 3-12 0 r Il x. 99 43 S 89°00'36" E 83.57' ,--25 25' ZN NU9°36'14"E- N' . 0 N ti 5.29 ;� o �9 o v Am 35 3-600T -m I O m w w g VACATION OF 1Y RIGHT OF WAY 'z - PARCEL PARCEL C`oa�z N N 40 0 N 89°00'36' W RESERVATION OF`�'°5`e '_UE & WATER ES. OBARnnIA/��qW1pAY 11� _ V I�W tn�13. CS�3�j3�� SHEET 4OF4 C - NI i P.U.E. DEDICATIO PER M.B. 43913-12 1 4@ 19 Spectrum Pointe Drive - Suite 609 _ Lake Forest, CA 92630 (949)599-0870 (949) S99-0880 Fax . YERS & .A.SSOCIATI_.S Civil Engineering, Inc. PLANNTJNG - LNGINFI RING - SURVLYING N — o0 04 n N 1552r LEGEND: P.O.B. = POINT OF BEGINNING VACATION OF RIGHT OF WAY AREA (MALD-3421 QA DEDICATION FOR STREET AND PUBLIC UTILITY 6PURPOSES PER DOC # 20140233815, O,R. I `:I DEDICATION FOR PUBLIC C4 UTILITIES AND WATER �, PURPOSES PURPOSES PER DOC # 2014.0233815, O.R. I1'y,°1481 00 t04! .•�v s lam) �, 4� 40B°02'38°W b ' ! 5 89°00'38" E 10924' C - NI i P.U.E. DEDICATIO PER M.B. 43913-12 1 4@ 19 Spectrum Pointe Drive - Suite 609 _ Lake Forest, CA 92630 (949)599-0870 (949) S99-0880 Fax . YERS & .A.SSOCIATI_.S Civil Engineering, Inc. PLANNTJNG - LNGINFI RING - SURVLYING N — o0 04 n N 1552r LEGEND: P.O.B. = POINT OF BEGINNING VACATION OF RIGHT OF WAY AREA (MALD-3421 STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss. CITY OF LAKE ELSINORE ) I, Virginia Bloom, City Clerk of the City of Lake Elsinore, California, do hereby certify that Resolution No, 2014-070 was adopted by the City Council of the City of Lake Elsinore, California, at a regular meeting held on the 23rd day of September 2014, and that the same was adopted by the following vote: AYES: NOES: ABSENT: ABSTAIN Council Member Tisdale, Mayor Pro Tem Manos, Council Member Magee, Council Member Hickman, and Mayor Johnson None None None �� EXHIBIT "All SHEET 1 OF 2 LEGAL DESCRIPTION VACATION OF STREET RIGHT OF WAY PORTIONS OF LOTH' AND LOT'R', OF TRACT NO. 36115-1, M.B. 43913-12 In the City of Lake Elsinore, County of Riverside, State of California SEC. 8, T. 6 S., R. 3 W., S.B.M. PARCEL A: Being a portion of Lot'R', of Tract Map 36115-1, in the City of Lake Elsinore, filed in Map Book 439, Pages 3 through 12, of Maps, inclusive, Records of Riverside County, California, described as follows: Beginning at the southwest corner of Lot 44 of said Tract No. 36115-1; Thence, along the westerly line of said Lot 44, North 8°02'38" West 25.44 feet to the beginning of a tangent curve concave northeasterly having a radius of 105.00 feet; thence northerly 27.62 feet, along said curve and said westerly line, through a central angle of 15004'09" to the beginning of a curve in the westerly line of said lot 44, concave easterly having a radius of 275.00 feet; thence southerly, on the southerly prolongation of said curve 26.24 feet, along said curve, through a central angle of 5°28'04'; thence tangent from said curve South 1033'26" West 31.93 feet; thence South 43043'35" East 12.55 feet to a point in the westerly line of Lot 45 of said Tract No. 36115-1, said point also being the most northerly corner of the land described in a Grant Deed, recorded 6/2512014 as DOC # 2014-0233815, of Official Records of said County ; thence. Along the westerly line of said Lot 45, North 8002'38" West 14.56 feet to the Point of Beainnina. Reserving therefrom an easement, 5.00 feet wide for public utility and water purposes as shown on Exhibit 'B'. Contains 201 Sq. Ft. or 0.005 acres, more or less. PARCEL B: Being a portion of Lot'H', of Tract Map 36115-1, in the City of Lake Elsinore, filed in Map Book 439, Pages 3 through 12, of Maps, inclusive, Records of Riverside County, California, described as follows: Commencing at the northwest corner of Lot 49 of said Tract No. 36115-1; thence along the northerly line of said Lot 49 South 89000'36" East 45.75 feet to the True Point of Beginning; thence, continuing along the easterly prolongation of the northerly line of said Lot 49, South 89000'36" East 105.24 feet to a point in the northerly line of Lot 47 of said Tract No. 36115-1, said point being on a non -tangent curve concave northerly having a radius of 65.00 feet, a radial line to said point bears South 31 °12'51" East, said point also being the most southwesterly corner of the land described in a Grant Deed, recorded 6/25/2014 as DOC # 2014-0233815, of Official Records of said County; thence westerly 48.15 feet along said curve through a central angle of 42°26'28"; thence tangent from PA09-6194-21 TTM 36115 A Ph 7 - Pardee Hones\Calc\Legal I7escriptions\MALD-342 R -W VACATION\RW-PUE_VACATION [MALI) 342] Sht nl dnr. SHEET 2 OF 2 said curve North 78046'23" West 41.04 feet to a tangent curve concave southerly having a radius of 105.00 feet; thence westerly 18.76 feet along said curve through a central angle of 10°14'13" to the True Point of Beginning. Reserving therefrom an easement, 5.00 feet wide for public utility and water purposes as shown on Exhibit 'B'. Contains 571 Sq. Ft. or 0.013 acres, more or less. PARCEL C: Being a portion of Lot'H', of Tract No. 36115-1, in the City of Lake Elsinore, filed in Map Book 439, Pages 3 through 12, of Maps, inclusive, Records of Riverside County, California, described as follows: Beginning at the most southeasterly corner along the southerly line of Lot 70 of said Tract 36115-1; Thence, along the southeasterly line of said Lot 70 North 46016'25" East 49.39 feet to the easterly line of said Lot 70; Thence, along the southerly prolongation of the easterly line of said Lot 70, South 1033'26" West 9.90 feet; Thence 46°16'25" West 35.32 feet to the easterly prolongation of the southerly line of said Lot 70; thence, along said prolongation of the southerly line, South North 89°00'36" West 9.90 feet to the Point of Beginning. Reserving therefrom an easement, 5.00 feet wide for public utility and water purposes as shown on Exhibit'B'. Contains 295 Sq. Ft. or 0.007 acres, more or less. All of the above as shown on Exhibit "B" attached hereto and by this reference made a part hereof. Exp. 09130115 y,�, Nn. 4490 � 27 AGO/4_ GERALD R. ANDERSON, L.S. 4400 Date LICENSE EXPIRES: SEPTEMBER 30, 2015 [MALD-342] SITE PLAN - VICINITY MAP VACATION OF RIGHT OF WAY OBARIA WAY & HERMOSA DRIF OWNERS EXISTING PARCELS PROPOSED PARCELS ASSESSOR'S PARCEL NO. REFERENCE NUMBER PARDEE HOMES LOT'70', TR. NO. 36115-1, MB 439 / 3 - 12 PARCEL 1 358-601-001 PARDEE HOMES LOT 47, TR. NO. 36115-1, MB 4391 3 - 12 _ PARCEL 2 358-600-011 _ PARDEE HOMES LOT 48, TR. NO. 36115-1, MB 439 / 3 - 12 pARCEL 3 358-600-012 PARDEE HOMES LOT 49 TR. NO. 36115-1, MB 439 / 3 - 12 pgRCEL 4 358-600-013 _. PARDEE HOMES LOT 44, TR. NO. 36115-1 MB 439 / 3 -12 PARCEL 5 358-600-008 rri 74 SITE 0 LOCATION R CANYON 15 HILLS RD NEWPORT RD GAN�ON 215 HiL LS RD g y� HILLSIDE R, �O RD SCOTT RD BUNDY CYN. COTTONWOOD CYN. RD N CLINTON KEITH RD VICINITY MAP NOT TO SCALE AREA OF RIGHT OF WAYS >o VACATIONS Q 0 Lu � PORTIONS LOTS 'R' & 'H' u a '� pARCEl1 0 RICHT OF WAY'z'� VACATION PARCEL 5 ' 1 Qsrus.omrnvox� �`�' — --- — P � A LOT B4' OBARIA WAY RIGHT OF WAY RICHT DOC # 2014- Cdk OF WAY-}- VACATION-� 0233815, O.R. 49 PARCEL4 PARCEL3I PARCEL2 I . I \ \ q�91�� VICINITY MAPN.S. *� NOT TO SCALE CORSON AVENUE a04 °fF°*Now* `-w* MALLA-045 EXHIBIT '"B" SHEET IOF4 BASIS OF BEARINGS: LEGEND: THE BASIS OF BEARINGS FOR THIS MAP IS THE SOUTH P.O.B. = TRUE POINT OF BEGINNING LINE OF THE SOUTHEAST QUARTER OF SECTION 7, AS a VACATION AREA PER TRACT 36115-1-1, M.B. 439/2-13, N 89°52'04" W. 19 Spectrum Pointe Drive -.Suite 609 5Eo 4RNAN UR1 Lake Forest, CA 92630 (949)599-0870 m c " - (949) 599-0880 Fax 2 Exp, 09/30/2015 `'. YERS & ASSOCIATES i /eA Civil Engineering, T110_ GERALD R. ANDERSON, L.S.4400 m No. 4400 PLANNING • ENGINEERING - SURVEYING MYLICENSE EXPIRES SEPT. 30, 2015 Tq TFUF CAIM1Fa� [MALD-342j p VACATION OF STREET RIGHT OF WAY AND P.U.E. PORTIONS OF LOTHAND LOT'R', TRACT NO. 36115-1, M.B. 439 / 3-12 In the City of Lake Elsinore, County of Riverside, State of California J SEC. 8, T. 6 S., R. 3 W., S.B.M. 5' P.U.E. DEDICATION [ p PER M.B. 439 / 3-12' O DEDICATION FOR STREET I 5' P.U.E. DEDICATION AND PUBLIC UTILITY 25'25' _, PER M.B. 439 / 3-12 PURPOSES & ' 1---- 5 © DEDICATION FOR PUBLIC ' 63 UTILITIES AND WATER O w Q PURPOSES I 0 w I VACATION OF RIGHT OF WAY PER DOC# 2014-0233815, O.R. c(n h ¢ ; O N I PARCEL A a M VACATION OF RIGHT OF WAY j w n SEE SHEET 2 o & RESERVATION OF P.U.E. ! LU a II44 U, m PARCEL C I S 1 l^aPl 33=008 o SEE SHEET 4 [ 0- a Cn 770 11'v N8M1°57'22"E, 9 'N� AM 350=M -M 1.04 N WNW' '�� F � B _._ _ — _ _ _ _ _ RESERVATION OF " 'Q y, N P.U.E & WT. ES. q 0. 1 S 89"00'36" E 10924' v,o / OBARIA WAY LOT `N' 4' '� VACATION OF A N i , P.UTE. & WATER o RESERVATION OF pp. fp , EASEMENT 131,87 S 89°00'36' E N N P.U.E & WT. ES. t .O 24, 6, \ 159.92' N o m B C r VACATION OF - _. VACATION OF RIGHT OF WAY o P.U.E. & WATER PARCEL B EASEMENT SEE SHEET 3 5' P.U.E. DEDICATION 4•v C= C^a6�(nh PER M.B. 439/ 3.12 ��Co3=(foo=93I 4� �pG93��3G600�99 GQPGk 35i� 00=�0 d ` 858-(00-12 IArm BASIS OF BEARINGS: LEGEND: THE BASIS OF BEARINGS FOR THIS MAP IS THE SOUTH P.O.B. = TRUE POINT OF BEGINNING LINE OF THE SOUTHEAST QUARTER OF SECTION 7, AS a VACATION AREA PER TRACT 36115-1-1, M.B. 439/2-13, N 89°52'04" W. 19 Spectrum Pointe Drive -.Suite 609 5Eo 4RNAN UR1 Lake Forest, CA 92630 (949)599-0870 m c " - (949) 599-0880 Fax 2 Exp, 09/30/2015 `'. YERS & ASSOCIATES i /eA Civil Engineering, T110_ GERALD R. ANDERSON, L.S.4400 m No. 4400 PLANNING • ENGINEERING - SURVEYING MYLICENSE EXPIRES SEPT. 30, 2015 Tq TFUF CAIM1Fa� [MALD-342j p N 08°02'38" W 1.04' X04 0W VACATION OF M P.U.E. & WATER o EASEMENT 19 Spectrum Pointe Drive • Suite 609 Lace Forest, CA 92630 (949)599-0870 lip '' r (949) 599-0880 Fax YERS & ASSOCIATES Civil Engineering, Inc. PLANNING • ENGINEERING • SURVEYING 5' VACATION OF `—RUE. &WATER 4s EASEMENT APR ago -ow -000 45015-13 S� S 89°00'35" E 109.24' — - DEDICATION PER BOC# 2014-0233815, O.R. OBARIA WAY LEGEND: P.O.B. = POINT OF BEGINNING VACATION OF RIGHT OF WAY AREA [MALD-342] EXHIBIT "B" SHEET 2OF4 VACATION OF STREET RIGHT OF WAY PORTION OF LOT'R% TRACT NO. 36115-1, M.B. 439 / 3-12 In the City of Lake Elsinore, County of Riverside, State of California SEC. 8, T. 6 S., R. 3 W., S.B.M. I 25' ;5 5' P.U.E. DEDICATION n PER M,B.439/3.12 C? �, A=1°42'18" p�OOe 330�i9w, + o v L=8.18' (43 ti 1 a � S89°55'59"W 113.74' iRAD)' o A=1031'44" -+ L=7.34' }a > �� o N N82°58'30, (+�aoj "' PARCEL A p L L N w Oto A=15004'09" J i Oz w d I; R=105.00' Q y L=27.82' N 0 � 44 w ; ® wte a 93o ;' GQPa, '158 -boo -as ILLJco N Q N� P.O.B. i — N 89°5559" E 113.80' w -- I p N 89055'59" E N 08°02'38" W 1.04' X04 0W VACATION OF M P.U.E. & WATER o EASEMENT 19 Spectrum Pointe Drive • Suite 609 Lace Forest, CA 92630 (949)599-0870 lip '' r (949) 599-0880 Fax YERS & ASSOCIATES Civil Engineering, Inc. PLANNING • ENGINEERING • SURVEYING 5' VACATION OF `—RUE. &WATER 4s EASEMENT APR ago -ow -000 45015-13 S� S 89°00'35" E 109.24' — - DEDICATION PER BOC# 2014-0233815, O.R. OBARIA WAY LEGEND: P.O.B. = POINT OF BEGINNING VACATION OF RIGHT OF WAY AREA [MALD-342] N N w z 5100 EXHIBIT v.B.v SHEET 3OF4 VACATION OF STREET RIGHT OF WAY PORTION OF LOT'H', TRACT NO. 36115-1, M.B. 439 / 3-12 In the City of Lake Elsinore, County of Riverside, State of California SEC. 8, T. 6 S., R. 3 W., S.B.M. --------- ---�� RESERVATION OF Sow'PARCEL B P.U.E & WT. ES, f OBARIA WAY LOT 9H' ^/ ; N 00°59'24" E — s - / \\ P.O.C. 0.97' 0 159.92' S 89900'36" E 14.25' N 02°00'03 W T.P,O.B. 9.92' o s� /DEDICATION PER i � DOC#2014-0233815,O.R. S 89°00'36" E 45.75' S 89°00'36" E 105.24' N 89°00'36" W 155.27' 0=7°48'04"1 L=14.30' A=10014'13" R=105.00' L=18,76' 40 Aput W>09-60000-153 N 89°5659" E . 60.01' A=2°26'09" L=4.46 A=13413'40" w L=15.01, �o bio iw 0 14' R=65.00' 'VACATION OF L=48.15' PA.E. & WATER EASEMENT Arm. 308=00000=12 N 89055'59" E 65.73' CORSON AVENUE 19 Spectrum Pointe Drive - Suite 609 Lake Forest, CA 92630 (949)599-0870 A. 3 „ (949) 599-0880 Fax 4t ;s YERS .& ASSOCIATES Civil Engineering, Inc. PLANNING - ENGINEERING - SURVEYING IAPPM: 366-60o-99 wp, 14gs/3-12 46 N 8905659" E 118.86' LEGEND: RO.C. =POINT OF COMMENCMENT T.P.O.6. = TRUE POINT OF BEGINNING ❑ VACATION OF RIGHT OF WAY AREA [MALD-342] z oN � A o m o„ w Arm. 308=00000=12 N 89055'59" E 65.73' CORSON AVENUE 19 Spectrum Pointe Drive - Suite 609 Lake Forest, CA 92630 (949)599-0870 A. 3 „ (949) 599-0880 Fax 4t ;s YERS .& ASSOCIATES Civil Engineering, Inc. PLANNING - ENGINEERING - SURVEYING IAPPM: 366-60o-99 wp, 14gs/3-12 46 N 8905659" E 118.86' LEGEND: RO.C. =POINT OF COMMENCMENT T.P.O.6. = TRUE POINT OF BEGINNING ❑ VACATION OF RIGHT OF WAY AREA [MALD-342] EXHIBIT ""B" SHEET 4OF4 VACATION OF STREET RIGHT OF WAY AND P.U.E. PORTION OF LOT'H', TRACT NO. 36115-1, M.B. 439 / 3-12 In the City of Lake Elsinore, County of Riverside, State of California SEC. 8, T. 6 S., R. 3 W., S.B.M. N 89°0016' W \ —43.07' — N89,00,36, W RESERVATION I w I 1104 + 5' > I 5' P.U.E. DEDICATIONI 9033 �C�145�9 [26' PER M.B. 439 / 3-12 S89°00'36"E 83.57' 25' Z N 09°36'14" E k o ON r N 6.29'o 0 �NOi V� DO aY ou rn 5111 001=09 I a u (� W I h to VACATION OF P a i RIGHT OF mNNNw nota CLWow a o PARCEL Cz w e: d I, N P.O.B.' N 89°0016' W \ —43.07' — N89,00,36, W RESERVATION I w > I �C�145�9 [26' 4o DEDICATION FOR STREET AND PUBLIC UTILITY _ PURPOSES O PER DOC # 2014.0233815, O.R. ©DEDICATION FOR PUBLIC (� UTILITIES AND WATER LLI I(t PURPOSES i PER DOC # 2014-0233815, O.R. N81°57'22 3 d0B-02-38`W1- a o H 589°00'36"E 109.24' OBARIA WAY ` ; Sa9=0� 0'36"� - u131.9T 159.92' LOT (ni89100'36" W 5' P.U.E. DEDICATION \ n6 4Q PER M.B. 439 / 3-12 I 47 I 481 19 Spectrum Pointe Drive - Suite 609 Lake Forest, CA 92630 (949)599-0870 (949)599-0880 Fax . YERS & ASSOCIATES Civil Engineering, Inc. PLANNING - lNGINELRING - SURVEYING LEGEND. P.O.B. = POINT OF BEGINNING F] VACATION OF RIGHT OF WAY AREA [MALD-342] U, RESOLUTION NO. 2014-039 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF LAKE ELSINORE, CALIFORNIA, RECOMMENDING THAT THE CITY COUNCIL OF THE CITY OF LAKE ELSINORE ADOPT FINDINGS THAT THE GENERAL VACATION FOR STREET RIGHT-OF-WAY AND PORTIONS OF PUBLIC UTILITY EASEMENTS ADJACENT TO LOT "H" AND LOT "R" WITHIN TRACT 36115-1 CONFORMS TO THE CITY'S GENERAL PLAN CIRCULATION ELEMENT WHEREAS, Pardee Homes has filed an application with the City of Lake Elsinore requesting the vacation of street right-of-way and portions of Public Utility Easements adjacent to the right-of-way portion of Lot "H" (Obaria Way) and Lot "R" (Hermosa Drive) of Tract 36115-1, reserving an easement 5.00 feet wide for public utility and water purposes; and WHEREAS, the Planning Commission of the City of Lake Elsinore has been delegated with the responsibility of making recommendations to the City Council regarding whether a street vacation conforms to the City's General Plan Circulation Element, and WHEREAS, on September 2, 2014 at a duly noticed public meeting, the Planning Commission considered evidence presented by the Community Development Department and other interested parties with respect to this item. NOW THEREFORE, THE PLANNING COMMISSION OF THE CITY OF LAKE ELSINORE DOES HEREBY RESOLVE, DETERMINE AND ORDER AS FOLLOWS: SECTION 1. The Planning Commission hereby finds and determines that the portion of public utility easements adjacent to the right-of-way for a portion of Lot "H" (Obaria Way) and Lot "R" (Hermosa Drive) of Tract 36115-1 referenced above is excess right-of-way and the vacation of that portion of the public street conforms to the City's General Plan Circulation Element. SECTION 2. The Planning Commission finds and determines that the Project is categorically exempt from the California Environmental Quality Act (Cal. Pub. Res. Code §§ 21000 et seq.: "CEQA") and the State Guidelines for Implementation of CEQA (14 C.C.R. §§ 15000 et seq.: the "CEQA Guidelines") pursuant to the CEQA Guidelines Section 15301 (Class 1 — Existing Facilities) exemption for existing facilities because the Project involves the vacation of a portion of a street which involves negligible or no expansion of use. SECTION 3. Based upon all of the evidence presented and the findings above, the Planning Commission hereby recommends that the City Council find that the vacation of that portion of street right-of-way and portions of Public Utility Easements adjacent to the right-of-way portion of Lot "H" (Obaria Way) and Lot "R" (Hermosa Drive) PLANNING COMMISSION RESOLUTION NO. 2014-039 PAGE 2 OF 3 of Tract 36115-1 referenced above is consistent with the City's General Plan Circulation Element. SECTION 4. This Resolution shall take effect from and after the date of its passage and adoption. PASSED, APPROVED, AND ADOPTED on the second day of September, 2014. John Gray, Chairman City of Lake Elsinore Planning Commission ATTEST: Richard J. MacHott, LEED Green Associate Planning Manager PLANNING COMMISSION RESOLUTION NO. 2014-039 PAGE 3 OF 3 STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss CITY OF LAKE ELSINORE ) I, Richard J. MacHott, Planning Manager of the City of Lake Elsinore, California, hereby certify that Resolution No. 2014-_ was adopted at a regular meeting of the Planning Commission of the City of Lake Elsinore on the second day of September, 2014, by the following roll call vote: AYES NOES: ABSTAIN: ABSENT: Richard J. MacHott, LEED Green Associate Planning Manager RESOLUTION NO. 2014- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKE ELSINORE, CALIFORNIA VACATING PORTIONS OF LOT 'H' (OBARIA WAY) AND LOT 'R' (HERMOSA DRIVE) AND PORTIONS OF PUBLIC UTILITY EASEMENTS ADJACENT TO LOTH' AND LOT'R' WITHIN TRACT MAP NO. 36115-1 LOCATION: LYING IN THE EASTERN CITY LIMITS AREA, JUST SOUTH OF CANYON HILLS DRIVE, NORTH OF CORSON AVENUE, AND WEST OF ANNA LANE. WHEREAS, the City Council of the City of Lake Elsinore on September 23, 2014 set a public hearing for consideration of the proposed vacation of portions of Lot H (Obaria Way) and Lot R (Hermosa Drive) and portions of public utility easements within Tract 36115-1: and WHEREAS, on September 2, 2014, the Planning Commission adopted PC Resolution No. 2014-039 finding that the proposed vacation conforms to the City's General Plan Circulation Element; and WHEREAS, all publication and posting of notices regarding the proposed vacation of portions of Lot 'H' (Obaria Way) and Lot 'R' (Hermosa Drive) street right of way and portions of public utility easements adjacent to the right of way portion of Lot 'H' (Obaria Way) and Lot'R' (Hermosa Drive) of Tract 36115-1 have been given as required by law; and WHEREAS, the area to be vacated would not be useful as a non -motorized transportation facility; and WHEREAS, the vacation of this right-of-way would result in approximately 1,067 square feet of land being returned to the tax rolls; and WHEREAS, the City Council did hear the evidence offered by all persons interested in said proposed vacation and does not find from all the evidence submitted that the portions of Lot 'H' (Obaria Way) and Lot 'R' (Hermosa Drive) street right of way and portions of public utility easements adjacent to the right of way portion of Lot 'H' (Obaria Way) and Lot 'R' (Hermosa Drive) of Tract 36115-1 proposed to be vacated is unnecessary for present or prospective street purposes. NOW, THEREFORE, the City Council of the City of Lake Elsinore, California, does hereby resolve as follows: SECTION 1. That the above recitations are true and correct. SECTION 2. That pursuant to Division 9, Part 3, Chapter 3 of the California Streets and Highways Code the portions of Lot 'H' (Obaria Way) and Lot 'R' (Hermosa Drive) street right of way and portions of public utility easements adjacent to the right of way portion of Lot 'H' (Obaria Way) and Lot 'R' (Hermosa Drive) of Tract 36115-1, reserving an easement 5.00 feet wide for public utility and water purposes as described in Exhibit A and shown for the sake of clarity on Exhibit B is hereby vacated, closed up and abandoned for public street purposes. SECTION 3. That easements and rights necessary to maintain, operate, replace, remove or renew in-place public facilities are reserved and excepted from the vacation. SECTION 4. That the vacation of said portions of Lot'H' (Obaria Way) and Lot'R' (Hermosa Drive) street right of way and portions of public utility easements adjacent to the right of way portion of Lot 'H' (Obaria Way) and Lot 'R' (Hermosa Drive) of Tract 36115-1, reserving an easement 5.00 feet wide for public utility and water purposes is conditioned upon the applicant agreeing to install and post the appropriate securities for the improvement plans they are currently processing. SECTION 5. Pursuant to Streets and Highways Code section 8324(b0, the City Clerk is instructed NOT TO RECORD this Resolution until the terms of the above stated condition has been complied with. SECTION 6. From the date the Resolution is recorded in the County Recorder's Office, the area vacated no longer constitutes a street. SECTION 7. Subject to the instructions set forth in Section 5, this Resolution shall take effect from and after the date of its adoption. PASSED, APPROVED AND ADOPTED, on this 12th day of November, 2014. Natasha Johnson, Mayor ATTEST: Virginia J. Bloom, CMC City Clerk APPROVED AS TO FORM: Barbara Zeid Leibold, City Attorney STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE )SS CITY OF LAKE ELSINORE ) I, Virginia Bloom, City Clerk of the City of Lake Elsinore, California, hereby certify that Resolution No. 2014-_ was adopted by the City Council of the City of Lake Elsinore at a regular meeting held on the 12th day of November, 2014, by the following vote: AYES: NOES: ABSTAIN: ABSENT: Virginia Bloom, CMC City Clerk L=, K1, Agenda Date: 11/12/2014 In Control: City Council Agenda Number: 8) City of Lake Elsinore Text File File Number: ID# 14-350 Version: 1 130 South Main Street Lake Elsinore, CA 92530 w .lake-elsinore.org Status: Business File Type: Report City or Lake Elsinore Page 1 Printed on 11/612014 CITY OF �� i LADE LLSIRORE I�V DREAM EXTREME. REPORT TO CITY COUNCIL TO: Honorable Mayor And Members of the City Council FROM: Grant Yates City Manager DATE: November 12, 2014 SUBJECT: 2015-2016 Community Development Block Grant (CDBG) Allocation Recommendations Adopt the Community Development Block Grant (CDBG) Program for Fiscal Year 2015-2016, 2. Approve submittal of the City's program to the County of Riverside. Background Each year the City of Lake Elsinore receives an allocation of Community Development Block Grant (CDBG) funds. These allocations are based on population and are designed for assistance to low and moderate income residents and areas. On July 30, 2014 the City Council renewed its Joint -Recipient Cooperation Agreement (Metropolitan Cities Agreement) with the County of Riverside. Participation in the Joint - Recipient Cooperation Agreement allows the City of Lake Elsinore to receive its portion of funds allocated by HUD, minus a twelve percent (12%) administration fee by the County of Riverside. The 2015-2016 Fiscal Year is the first of the three fiscal years covered by the renewed Metropolitan Cities Agreement. To qualify for funding, eligible projects must largely benefit low and moderate income persons, prevent or eliminate slums and blight, or meet a need having a particular urgency. EDA has stated that in order to ensure "effective, efficient, and appropriate allocation and use of CDBG funds"; the County may reject any proposed CDBG activity in an amount less than $5,000. The only exceptions to this policy include: traditionally county -wide activities (city/county, multiple city, etc.) or a project or activity serving a very remote location. 2015-2016 CDBG Allocation November 12, 2014 Page 2 of 5 On September 18, 2014, staff held a "mandatory" public meeting at the Cultural Center for prospective organizations requesting CDBG funds. Notice of the public meeting was e-mailed to previously funded organizations and other interested persons on September 9, 2014, was published in the Press -Enterprise on September 13, 2014 and was posted on the City's web site. The only organizations represented by persons attending the public meeting were the Assistance League of Temecula Valley, H.O.P.E, Studio 395, Boys and Girls Club, and the Salvation Army. Staff also met with a representative of Bridge the Kids Corporation on October 2, 2014. Discussion For the Fiscal Year 2015-2016 funding program, the City hopes to receive approximately $ 386,815 as identified by HUD by their 2015-2016 Entitlement Status estimate. It should be noted that the $ 386,815 identified by HUD is an estimate and the actual amount of CDBG funds received by the City could fluctuate depending on how the United States Congress approves the national budget. Based on an allocation of $386,815 and CDBG requirements, twelve percent (12%) or $46,418 would be required by the County of Riverside for administrative costs. Additionally, the City would be able to earmark a maximum of eight percent (8%) or $30,945 towards CDBG program administration costs and fourteen percent (14%) or approximately $54,154 towards public service programs. As discussed below, staff is recommending that a portion of CDBG funds available for public service programs be allocated to improve the City's ability to serve senior citizens at the Senior Activity Center located at 420 East Lakeshore Drive. However, in order to maximize the amount of CDBG funds available for the City projects, Staff is proposing to use only $7,000 of the CDBG funds for administrative costs. This will allow a balance of $286,243 for funding of Sidewalk Improvements at Various Locations and Code Enforcement Division's Nuisance Abatement program. As of the filing deadline of October 10, 2014, the City received three (3) outside public service agency applications for a total requested allotment of $100,000. The agencies requesting funds are as follows: 1. Helping Our People in Elsinore, Inc. (H.O.P.E) ($50,000). Located in Lake Elsinore, the organization is requesting funds for its Pantry Program that distributes a balanced menu of groceries to low income families and seniors in Lake Elsinore and the surrounding communities. 2. Assistance League of Temecula Valley ($25,000). The agency is located in Temecula and the organization's Operation School Bell provides clothing and 2015-2016 CDBG Allocation November 12, 2014 Page 3 of 5 shoes to disadvantaged children in the Murrieta, Lake Elsinore, Menifee and Temecula School Districts. 3. Boys and Girls Club of Southwest Riverside County ($25,000). Located in Lake Elsinore, the organization is requesting funds to support the Before/After School Academic Enrichment and Transportation Program provided at the Boys and Girls Club's Alberhill Ranch Clubhouse located at 3711 Nichols Road in the City of Lake Elsinore. Funding recommendations for the above requests are reflected in the "Public Service Programs" table below. City department/projects requesting funds are: 1. Sidewalk Improvements — Various Locations ($179,243). The project consists of construction/rehabilitation of sidewalks, curb and gutter, and ADA ramps in the low and low -moderate income areas within the City to provide connectivity and achieve walkability on City streets. 2. Nuisance Abatement ($100,000). CDBG funds will supplement costs to continue program of identifying Code Violations throughout the City and working with owners to bring their properties into compliance (Community Development Department). Furthermore, CDBG funds will also be applied toward a portion of the personnel costs associated with the program. 3. Senior Activity Center Air Conditioning Project ($19,154). CDBG funds will be used to replace the old inefficient air conditioning at the City's Senior Activity Center with modern energy-efficient air conditioning in order to improve the City's ability to serve its senior citizens. A breakdown of CDBG funding requests and proposed allocations for all three (3) categories (public facilities, code enforcement, and public service programs) are reflected in the following tables. PUBLIC FACILITY PROJECT Facility/Type Requested 2015-2016 Proposed Amount Allocation Sidewalk Improvements — Various Locations $179,243 $179,243 Subtotal $179,243 $179,243 2015-2016 CDBG Allocation November 12, 2014 Page 4 of 5 CODE ENFORCEMENT Program Requested Amount 2015-2016 Proposed Allocation Code Enforcement - Nuisance Abatement $100,000 $100,000 Subtotal $100,000 $100,000 CITY OF LAKE ELSINORE ADMINISTRATION COSTS Facility/Type Requested Amount 2015-2016 Proposed Allocation CDBG Program Administration Costs $7,000 $7,000 Subtotal $7,000 $7,000 PUBLIC SERVICE PROGRAMS Agency Requested Amount 2015-2016 Proposed Allocation Helping Our People in Elsinore, Inc. (H.O.P.E) $50,000 $12,500 Assistance League of Temecula Valley_$25,000 $12,500 Boys and Girls Club of Southwest Riverside Count $25,000 $10,000 City of Lake Elsinore Senior Activity Center Air Conditioning Replacement $19,154 $19,154 Subtotal $119,154 $54,154 GRAND TOTAL: $340,397 It should be noted that the grand total of $340,397 does not include the required twelve - percent (or $46,418) that the County of Riverside is requiring for administrative costs as outlined in the City Council approved Joint -Recipient Cooperation Agreement. Couple the grand total of $340,397 identified above and the $46,418 County administration cost, the overall total will be the $386,815 as identified at the beginning of this report. Fiscal Impact As indicated above, the City of Lake Elsinore's CDBG allocation is anticipated to be $386,815 for the 2015-2016 Fiscal Year. These funds will be available July 1, 2015. Staff recommends that if there are any additional public facility funds available with the 2015-2016 CDBG Allocation November 12, 2014 Page 5 of 5 final HUD award; that they be allocated to the Sidewalk Improvements — Various Locations program. There is no fiscal impact to the general fund resulting from the allocation of CDBG funds. Prepared by: Richard J. MacHott, LEED Green Associate Planning Manager Approved by: Grant Taylor Community Development Director Grant Yates City Manager Attachments: 1. Summary Matrix of Public Service Requests with Past Awards 2. CDBG Funding Application Packets From: a. Helping Our People in Elsinore, Inc. (H.O.P.E) b. Assistance League of Temecula Valley c. Boys and Girls Club M T C l7 ' I I _ i III „ Ef 3- 39 2 •3 9 y_- �Ic E E E _ E 3 o z E E ul e nam a o u w E -o of E a I _ - i I Q _ li 71 .c m a --m J u EDA USEONLY PROPOSAL NUMBER REVIEWER DOCUMENT STAMP DATE RECEIVED: COUNTY OF RIVERSIDE COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM 2015-2016 APPLICATION FORM GENERAL INFORMATION: Applying Organization Name: Helping our People in Elsinore, Inc. (H.O.P.E) 250 Characters Max. Type of Organization: W✓ Non -Profit Organization FISpecial District FIGovernment Institution of Higher Education Organization Address: 29885 2nd Street, Suite R Organization City: Lake Elsinore Organization Zip Code: 92532 Mailing Address: 29885 2nd Street, Suite R Mailing Address City Lake Elsinore Mailing Address Zip Code: 92532 Telephone Number: 951-245-7510 Fax Number: 951-245-7405 Executive Director: Ron Hewison Executive Director Telephone Number: 951-245-7510 4 Executive Director E-mail: hopeinelsinore@aol.com Program Manager: Ron Hewison Program Manager Telephone Number: 951-245-7510 Program Manager E-mail Address: hopeinelsinore@aol.com Grant Writer: Ron Hewison Address (If different from above): 250 Characters Max. Grant Writer Telephone Number: 951-245-7510 Grant Writer E-mail Address: hopeinelsinore@aol.com IL ORGANIZATIONAL HISTORY: (This is applicable oniv if you are a non-profit organization) Date Organization founded: 12-4-90 Date Organization incorporated as a non-profit organization: (Non -profits only) 4-30-92 Federal Tax Identification Number: 33-0489728 DUNS Number: 006-655-633 Organization Web Address: www.helpingourpeopleinelsinore.com Does your Organization expend $500,000 or more a year in federal funds? 11 Yes F No Number of paid staff: 0 Number of volunteers: 150 Non-profit Faith Based Organization: F]Yes 0 No 5 Please list your organization's current Board of Directors: Ron Hewison Mitch Marshall Virgina Marshall Abel Trevino Dick Siems Sue Delorio 1,000 Characters Max. ATTACH: Current Board of Directors Articles of Incorporation and By -Laws Board's Written Authorization approving submission of application III. PROJECT ACTIVITY Name of Project: Pantry Program Specific Location of Project (include street address; if a street address has not been assigned provide APN) Street: 29885 2nd Street, Ste R City: Lake Elsinore Zip Code: 92532 Assessor's Parcel Number (APN): CDBG Funds Requested: $ 50,000 (Total amount for the project only) Where will the proposed projectlactivity service occur (be specific as to the geographic scale of the proposed activity)? If the project involves a new or existing facility, what is the proposed service/benefit area for the facility? We service within the boundaries of the Lake Elsinore Unified School District, an area of 140+ square miles with a population of 120,000+ individuals. Our service area includes portions of Riverside County Supervisor districts. We serve the communities of Lakeland Village, Sedco Hills, Quail Valley and Meadowbrook. We serve the cities of Lake Elsinore, Wildomar, Canyon Lake, South Corona, and West Perris. 2,000 Characters Max. 7 What Supervisorial District does the project/activitylseryice occur within? (NOTE: EDA will make the final determination of the appropriate service area of all proposals. W— First ❑ Second FIThird El Fourth ❑✓ Fifth City (ies): Lake Elsinore, Wildomar, Canyon Lake, South Corona, and West Perris Community(ies): Lakeland Village, Sedco Hills, Quail Valley and Meadowbrook. Regions; Other: 250 Characters Max. 250 Characters Max. 250 Characters Max. 250 Characters Max. If this project benefits residents of more than one community or jurisdiction, have requests been submitted to those other jurisdictions? I✓ Yes F]No R N/A Check ONLY the applicable category your application represents. ✓❑ Public Service F1Homeless Activities El Real Property Acquisition (must consult with EDA prior to submitting application) Housing Rehabilitation/Preservation (please provide picture of structure) Public Facilities (construction) Infrastructure (i.e. streets, sewer, sidewalk, etc) FOther: (provide description) ATTACH (If Applicable) photos of structures for rehabilitation/preservation Respond to A & B ONLY if this application is for a public service project. (A) Is this a NEW service provided by your agency? ElYes ✓❑ No (B) If service is not new, will the existing public service activity level be substantially increased or improved? Z Yes 1-1 No ATTACH (if Applicable): Project Activity Map IV. PROJECT NARRATIVE: A. Provide a detailed Project Description. The description should only address or discuss the specific activities, services, or project that is to be assisted with CDBG funds. If CDBG funds will assist the entire program or activity, then provide a description of the entire program or activity. (Attach additional sheets if necessary) According to the 2012 Food Hardship in America report by the Food Research and Action Center (FRAC), our geographic location is the 6th Highest Metropolitan Statistical Area struggling with food insecurity. The Riverside/San Bernardino/Ontario area has a 22.3% food hardship rate. HOPE's clients are desperate for assistance. 94% of our clients are extremely low income clients, earning only 30% of the AMI. Families are struggling to make ends meet, and food security and housing are the toughest needs to meet, but the most important. Without access to food and shelter, children struggle with being sick, recover slower and are more likely to be hospitalized. They have higher incidence of behavioral, emotional and academic problems and tend to be more aggressive and struggle with anxiety. The majority of our clients 30% AMI are at or very close to the federal poverty line, putting them at even greater risk of food insecurity. In our service region alone, one in four children and 42.8% of single mothers with children under 5 live under the poverty line, according to the U.S. Census Bureau. Our Pantry Program caters to the most vulnerable in the community: low-income seniors, grandparents raising grandchildren, working poor families with children, single parents and disabled, homeless and unemployed individuals. Through our Pantry Program we distribute 12 days of food (36 meals) to each family member each month. The Pantry Program assists a total of 1,100 individuals each month. Clients are low-income seniors who attend the Pantry, shut-in low income and disabled seniors who receive delivery service, grandparents raising grandchildren, single -parent families raising teenagers, additional disabled individuals aged 50+ who attend the Pantry and families referred to us by the School District, the local DPSS office and community partners. CDBG funds will be used to purchase food supplies and to pay pantry operation costs such as rent, utilities and transportation. 2,000 Characters Max. B. Provide a detailed description of the proposed use of the CDBG funds only (e.g. client scholarships, purchase of specific equipment, rent, supplies, utilities, salaries, etc.) CDBG funds will be used to purchase food supplies and to pay pantry operation costs such as rent, utilities and transportation. 1,500 Characters Max. C. What are the goals and objectives of the project, service, or activity? How will you measure and evaluate the success of the project to meet these goals and objectives (measures should be qualitative)? Our principal goal is to work with low-income seniors, individuals and families in need - to ensure they do not go hungry and assist them to remain in their homes. Using our client database software program, we log every individual and/or family who receives services from HOPE along with the type of assistance they receive. This gives us real time and accurate measurement of the individuals receiving assistance and reportable demographics necessary for progress and final reports. It also helps us determine if certain areas of the city, or a certain segment of the population is at more risk so that we can divert extra attention to those areas or individuals. Through our Pantry Program, we expect to serve 18,000 individuals, providing over one million meals in 2015-2016. 1,500 Characters Max. 11 D. Please identify the project milestones using an Estimated Timeline for Project Implementation July 1, 2015 — June 30, 2016 Provide 12 days of food to 250 low-income seniors each month. Deliver 12 days of food to 70 shut-in seniors and disabled clients each month. Support, with monthly food 60+ families where grandparents are raising grandchildren (12 days of food, per family member per month). Provide 12 days of food to 125+ single parents of teens. Process DPSS referrals for families who are unemployed or applying for food stamps. Act as a bridge to ensure food is available during the processing period. Work with the School District liaisons to ensure identified needy families receive food assistance. Partner with USDA to distribute and supplement supplies of commodities monthly. Pick up Fresh Rescue donations daily and distribute in the community to 175 families a week. November 15, 2015 — December 24, 2015 Distribute 1,250 Holiday Boxes of food within the community. 1,500 Characters Max. 12 V. PROJECT BENEFIT: A. Indicate the number of people or households that will directly benefit from your proposal using CDBG funds: (NOTE: This is based on the expected number of clients to be served if the County funds your project for the requested amount.) W 3,536 500 Characters Max. Indicate the number of unduplicated clients that will be served (An unduplicated client is counted only once, no matter how many direct services the client receives during a funding year): 250 Characters Max. C, Length of proposed CDBG-funded activities or service (weeks, months, year): 52 weeks D. Service will be provided to (check one or more): ❑✓ Men Women Children 71Families V Seniors V/ Severely Disabled Adults Migrant Farm Workers ❑✓ Homeless 13 250 Characters Max. Range of children's age (if applicable): 0-18 If services are provide to Homeless persons, 0 please indicate the number of beds at facility: E. What methods will be used for community involvement to assure that all who might benefit from the project are provided an opportunity to participate? Our Outreach Team goes out into the community to deliver food and to spread the word to those in need of support. We work with local government agencies, local churches, and volunteer clubs. We also work with DPSS and the school district. 250 Characters Max. F. What evidence is thereof a long-term commitment to the proposal? Describe how you plan to continue the work (project) after the CDBG funds are expended? HOPE has been meeting the needs of those in desperate need of food for over 24 years. CDBG funds have been instrumental in our ability to leverage other funds and partners, however it is not our only source of income. We have collaborated with other agencies for referrals and partnered with local markets to receive fresh supplies. We have extended our fundraising to include grant requests and positioned our agency to be a recipient of other government support such as EFSP and USDA Commodities. 500 Characters Max. 14 VI. NATIONAL OBJECTIVE All CDBG-funded activities must meet at least one of the five National Objectives of the CDBG program. Indicate the category of National Objective to be met by your activity: CATEGORY 1: Benefit to low -moderate income persons (must be documented). Please choose either subcategory A or B. A. LIMITED CLIENTELE: The project serves clientele that will provide documentation of their family size, income, and ethnicity. Identify the procedure you currently have in place to document that at least 51% of the clientele you serve are low -moderate income persons. Through client intake forms and income verification we confirm that all clients receiving services through HOPE are low income persons. 94% of our clients are extremely low income clients, earning only 30% of the AMI, as set -forth by HUD. For a family of four, this is a meager $19,100 annually. 500 Characters Max. B. CLIENTELE PRESUMED to be principally low- and moderate -income persons: The following groups are presumed by HUD to meet this criterion. You will be required to submit a certification from the client (s) that they fall into one of the following presumed categories. Presumed Categories: • Abused children • Battered spouses • Elderly persons • Severely disabled adults • Migrant Farm workers • Persons living with AIDS • Homeless persons Illiterate adults Describe your clientele above (sections A and B) to be served by this activity Through client intake forms and income verification we confirm that all clients receiving services through HOPE are low income persons. 94% of our clients are extremely low income clients, earning only 30% of the AMI, as set -forth by HUD. For a family of four, this is a meager $19,100 annually. 500 Characters Max. 15 Discuss how this project directly benefits low- and moderate- income residents: Such low income makes basic life support (shelter, electricity, transportation and food) difficult to achieve. With support from HOPE, these individuals and families can more easily pay their rents, and cover their living expenses - creating a sense of independence and reducing strain on public benefits. With their hunger satisfied, families and individuals can concentrate on providing decent shelter and quality employment, and children excel in school and have fewer health issues. 500 Characters Max. CATEGORY 2: Area Benefit - The project or facility serves, or is available to, ALL persons located within an area where at least 51% of the residents are low/moderate-income. Please note: 2010 Census data and guidance from the U.S. Department of Housing and Urban Development is pending, and EDA is currently using the 2000 Census data. Census data is used for determining eligibility of low - and moderate -income area benefit CDBG projects. Please be advised that once the Census 2010 data is released, eligibility of your proposed FY 2015-16 project may be significantly impacted. Any funds recommended and approved for FY 2015-16 projects may be reevaluated if EDA determines a project is no longer eligible under the 2010 Census data. Census Tract and block group numbers: CT BG CT BG CT BG CT BG CT BG CT BG Project Benefit, Category 2, Low Mod Area Maps (Attach if applicable) Enter Total population in Census Tracts)/Block Group(s): Enter percentage of low -moderate population in Census Tract(s)/ Block Group(s): CATEGORY 3: Prevention or Elimination of Slums and Blight: The proposed project or activity must directly benefit an identified (and County -designated) slum and blighted area. Is the proposed project located in an area with determinable indications of slum and blight? (Applicant should contact EDA first it proposing to use this National Objective Category) Yes ✓❑ No 16 n/a Project Benefit, Category 3. Slum Blight Documentation (Maps, Photos, News Stories, Reports, etc.) (Attach if applicable) Provide the Percentage of Deteriorated Buildings/Qualified Properties: n/a Slum/Blight Designation Year: n/a Public Improvement Type and Condition: n/a Describe the Boundaries of the Slum/Blight area(s): 250 Characters Max. CATEGORY 4: Activities undertaken to create or retain permanent jobs, at least 51% of which will be made available to or held by low/moderate-income persons Proposed Job Creation/Retention Total jobs expected to Create: n/a Total jobs expected to Retain: n/a CATEGORY 5: Activities that provide assistance to micro -enterprise owners/developers who are low/moderate-income: Proposed Assistance to Businesses (Clearance and/or rehabilitation activities, financial assistance to manufacture or expansion.) New Businesses expected to assist: n/a Existing Businesses expected to assist: n/a Enter Total Businesses Expected to Assist: n/a 17 VII. FINANCIAL INFORMATION: A. Proposed Project Budget Complete the following annual program budget to begin July 1, 2015. If your proposed CDBG-funded activity will start on a date other than July 1, 2015, please indicate starting date. Provide total Budget information and distribution of CDBG funds in the proposed budget. The budgeted items are for the activity for which you are requesting CDBG funding - not for the budget of the entire organization or agency. (EXAMPLE: The Valley Senior Center is requesting funding of a new Senior Nutritional Program. The total cost of the program is $15,000. A total of $10,000 in CDBG funds is being requested for operating expenses associated with the proposed activity. Other non-CDBG funding will be used to pay pick-up the remaining costs for the program). (Note: CDBG Grand Total must match amount requested in Project Activity section) 18 TOTAL PROJECT/ ACTIVITYISERVICE BUDGET CDBG FUNDS (Include CDBG Funds) REQUESTED I. Personnel A. Salaries & Wages $ $ B. Fringe Benefits $ $ C. Consultants & Contract Services $ $ SUB -TOTALS $ $ If. Non -Personnel A. Space Costs $ 34,000 $ 12,000 B. Rental, Lease or Purchase of Equipment $ $ C. Consumable Supplies $ 57,000 $ 25,000 D. Travel $ 36,000 $ 8,000 E. Telephone $ 8,000 $ 1,000 F. Utilities $ 16,000 $ 4,000 G. Other Costs $ 27,000 $ 0 SUB -TOTAL: $ $ III. Other A. Architectural/Engineering Design $ $ B. Acquisition of Real Property $ $ C. Construction/Rehabilitation $ $ D. Indirect Costs $ $ SUB -TOTAL: $ $ GRAND TOTAL: $ 178,000 $ 50,000 Agency Custom Budget OPTIONAL- Attach your Agency Custom Budget: Provide total Budget information and distribution of CDBG funds in the proposed budget. 19 B Leveraging: List other funding sources and amounts (commitments or applications) which will assist in the implementation of this activity. Current and pending evidence of leveraging commitments/applications must be submitted with application. Federal: Riverside County Emergency Food & Shelter Program Funds, District 1 $16,606 Riverside County Emergency Food & Shelter Program Funds, District 3 $9,379 Riverside County Emergency Food & Shelter Program Funds, District 5 $12,348 State/Local: CDBG Funds 2014-2015 Riverside County District 1 $29,597 Lake Elsinore $27,772 Wildomar $8,820 Canyon Lake $3,193 Private: 20 500 Characters Max. 500 Characters Max. 500 Characters Max. Fees: Donations: 500 Characters Max. 500 Characters Max. Other: Volunteer hours 29,640 @ $5 = $148,200 Volunteer hours based on volunteer hours worked in 2013 500 Characters Max. 21 C. What type of long-term financial commitment is there to the proposal? Describe how you plan to continue the work (project) after the CDBG funds are expended? HOPE has been meeting the needs of those in desperate need of food for over 24 years.CDBG funds have been instrumental in our ability to leverage other funds and partners, however it is not our only source of income. We have collaborated with other agencies for referrals and partnered with local markets to receive fresh supplies. We have extended our fundraising to include grant requests and positioned our agency to be a recipient of other government support such as EFSP and USDA Commodities. 500 Characters Max. D. Provide a summary, by line item, of your organization's previous year's Income and Expense Statement (Attachment VI -B, Exhibits 1, 2, etc.) (Attach Summary Income and Expense Statement). Please see attached income and expense statement. 2.000 Characters Max. 22 E. Was this project or activity previously funded with CDBG funds? ❑✓ Yes No If Yes,when? HOPE has received CDBG support since 1995. F. Is this activity a continuation of a previously funded (CDBG) project? ❑✓ Yes No If Yes, explain: HOPE has received CDBG support since 1995. VIII. MANAGEMENT CAPACITY: A. Describe your organization's experience in managing and operating projects or activities funded with CDBG or other Federal funds. HOPE has received CDBG funding since 1995, and has been able to provide meals to those who are in desperate need. In addition, HOPE has received EFSP funds from the County of Riverside for the past several years providing roughly $45,000/yr. 250 Characters Max. B. Describe your organization have written and adopted management systems (i.e. policies and procedures) including personnel, procurement, property management, record keeping, financial management, etc.)? HOPE has board -approved written management systems including those for managing volunteer staff, procurement, property management, client intake and record keeping, financial management and other various administrative tasks. 500 Characters Max. 23 C. Please provide the names and qualifications of the person(s) that will be primarily responsible for the implementation and completion of the proposed project: Ron has been serving at HOPE for the past twelve years and serves on the Executive Board as well as the Chief Executive Officer. He managed over 29,640 volunteer hours last year alone and manages all day-to-day operations. Ron regularly speaks on behalf of HOPE to increase awareness and recruit support for the organization. He personally manages the reporting features of all federal and foundation grant reporting and the annual budget. 500 Characters Max. In addition to the list, provide a detailed organizational chart. (Attach List and Detailed Organizational Chart) 24 APPLICATION CERTIFICATION Undersigned hereby certifies that (check the box after reading each statement, provide the authorized person's name, and sign the document): IZI The information contained in the project application is complete and accurate. The applicant agrees to comply with all Federal and County policies and requirements imposed on the project funded In full or part by the GDBG program. R/ The applicant acknowledges that the Federal assistance made available through the CDBG program funding will not be used to substantially reduce prior levels of local, (NON- CDBG) financial support for community development activities. OThe applicant fully understands that any facility built or equipment purchased with CDBG funds shall be maintained and/or operated for the approved use throughout its economic life, pursuant to CDBG regulation. If CDBG funds are approved, the applicant acknowledges that sufficient non-CDBG funds are available or will be available to complete the project as described within a reasonable timeframe. WJOn behalf of the applying organization, i have obtained authorization to submit this application for CDBG funding. (DOCUMENTATION ATTACHED Minute Action and/or written Board Approval signed by the Board President), Print Name/Title h 0 L5o a c tt �ta�M.1 ti- C%s0 Authorized Representative: Signature: DATE: cA e u a 6� ao Lam.. 25 Applicant's Check -list: The following required documents listed below have been attached. Any missing documentation to the application will be cause for the application to be reviewed as INELIGIBLE. ❑✓ 1. Board of Directors V2. Articles of Incorporation and Bylaws 121 3. Project Activity Map 4. Project Description F1 5. Project Benefit, Category 2, Low Mod Area Maps (Attach if applicable) 6. Project Benefit, Category 3, Slum/Blight Documentation (Maps, Photos, New Stories, Reports, etc.) (Attach if applicable) F7. Leveraging (Current evidence of commitment) 8. Income and Expense Statement 9. Management Capacity (Detailed organization chart) Z10. Board Written Authorization approving submission of application 26 c - © W � It Cq = y N � & z �\ w � \ c - It Cq = y E % CIO ) / \ \ \ \ CA CIA j \ } \ \ zs \ \ \ \ 6 2 2 2 a z g /d / \ \ \ \ $ / \ \ \ z ) ® c / \ ƒ 3CIO j 5 \ \ j j / c a \ \ / \ 10 CIO \ \ \ \ \ } \ \ zs \ \ \ \ 6 2 2 2 ly 'r ta'rH r«N i " 1V�ll� I I 400� ENDORSED F I L E b ARTICLES OF INCORPORATION OF In the omf of roto 5eve+ary of State of thx alotn of r,t:G,m(h Helping Our People in Elsinore, INC. I APR 301992. The name of the corporation is "Helping our People in Elsing Cil, Seaetwof II A. This corporation is a nonprofit public benefit corporation and is not organized for the private gain of any person. it is organized under the Nonprofit Public Benefit Corporation Law for charitable purposes. B. The.. speer c purpns a„ of, : #his cpxporation is to:provide food; "q '01A a?Sc�she3te to 'pe$aB .i4p-?- III The name and address in the State of California of this corporation's initial agent for service of process is James: T. Winkler 31594 Railroad Canyon Road Suite C Canyon Lake California 92587. IV A. This corporation is organized exclusively for charitable purposes within the meaning of Section 501(c)(3) of the Internal Revenue Code. B. No substantial part of the activities of this corporation shall consist of carrying on propaganda, or otherwise attempting to influence legislation, and the corporation shall not participate or intervene in any political campaign (including the publishing or, distribution of statements) on behalf of any candidate for public office. V The property of this corporation is irrevocably dedicated to charitable purposes and no part of the net income or assets of this corportaion shall ever inure to the benefit of any director, officer or member thereof or to the benefit of any private persona Upon the dissolution or winding up of the corporation, its assets remaining after payment, or provision for payment, of all debts and liabilities of this corporation shall be distributed to a nonprofit fund, foundation or corporation which is organized and operated exclusively for charitable purposes and which has established its tax exempt status under Section 501(c)(3) of the Internal Revenue Code, `2 _ 2 - `7 2 -- DATE (signature f Incorporator) Robert 7. BYysOn __, (Type name of Incorporator) 1 6 AMENDED BYLAWS HELPING OUR PEOPLE IN ELSINORE, INC. PREAMBLE xm RECOGNIZING OUR UNITY IN CHRIST AND OUR COMMON PRACTICE IN THE CHRISTIAN FAITH, DESIRING TO HEED AND FULFILL THE LORD'S IMPERATIVE AS STATED IN MATTHEW 25:31-40, MINDFUL OF OUR CHRISTIAN PRIVILEGES AND DUTIES, AND WISHING TO OBSERVE ORDERLY COOPERATION, WE THE MEMBERS OF HELPING OUR PEOPLE IN ELSINORE INCORPORATED OF LAKE ELSINORE, CALIFORNIA, ADOPT THE FOLLOWING AMENDED BYLAWS, AND DO PROVIDE THAT THE FOLLOWING ARTICLES SUPERSEDE AND REPLACE THE FORMER BYLAWS THAT WERE ADOPTED AT A DULY CALLED MEETING OF THIS CORPORATION ON SEPTEMBER 9, 1991. ARTICLE I — NAME AND INCORPORATION 1. The name of this organization shall be HELPING OUR PEOPLE IN ELSINORE, INC. 2. For the purpose of these Bylaws, HELPING OUR PEOPLE IN ELSINORE,' INC. is hereafter designated as H.O.P.E., Inc., or simply "this corporation." 3. H.O.P.E., Inc. shall be incorporated under the laws of the State of California as a Non-profit Public Benefit Corporation. ARTICLE II — OFFICES 1. The principal office of this corporation for the transaction of business is located at 29885 2nd Street, Unit R -S, in Lake Elsinore, California. 2. This corporation is hereby granted full power and authority to change the principal office of the corporation from one location to another in Riverside County, Califomia- Any such change shall be noted by the Secretary in these Bylaws, but shall not be considered an Amendment of the Bylaws. ARTICLE III — STATEMENT OF PURPOSE 1. The object and purpose of this corporation shall be to propagate the gospel of Jesus Christ by reaching out to those persons who are hungry and who need assistance and renewed hope. 2. To fulfill this object and purpose, this corporation shall provide and dispense food to individuals and families in compliance with the regulations laid down by the governing body of this corporation in the Rules of Qualification. Furthermore, this corporation shall dedicate itself to an ongoing caring ministry of service to others. We service anyone who qualifies regardless of ethnicity or color. We do not,hohfTgious servigww ARTICLE W — STATEMENT OF FAITH 1. The members of this corporation adhere in faith to the following common symbol, held in the highest regard in all of Christendom, called the Apostolic Creed: I believe in God, the Father almighty, creator of heaven and earth. I believe in Jesus Christ, His only Son, our Lord. He was conceived by the power of the Holy Spirit and born of the Virgin Mary. He suffered under Pontius Pilate, was crucified, died, and was buried. He descended into hell. On the third day He rose again. He ascended into heaven, and is seated at the right hand of the Father. He will come again to judge the living and the dead. I believe in the Holy Spirit, the holy catholic Church, the communion of saints, the forgiveness of sins, the resurrection of the body, and the life everlasting. 1820572 state O , Ca �fornia OFFICE OF THE SECRETARY OF STATE CORPORATION DIVISION 1, MARCH FONG EU, Secretary of State of the State of California, hereby certify: That the annexed transcript has been compared with the corporate record on file in this office, of which it purports to be a copy, and that same is full, true and correct. IN WITNESS WHEREOF, I execute this certificate and affix the Great Seal of the State of California this MAY -11992 Secretary of Stale SEC/STATL FORM CG107 �"^%!^� VO 10886 LAKE ELSINORE UNIFIED SCHOOL DISTRICT ATTENDANCE BOUNDARIES - SCHOOL YEAR 2009/2010 � t e la/}Y➢o9r IlanuMery SiheOlOdlnddlBS � t : \ \`\ I H 3 uaaex�eas ;lWrrewlern nm senna, (- KalaUMN 000 � _�COIiVGMpV� HP19tl od Hmntivl �;IPFFLWAW£N �1 h l IFMl &M1adR 'y�a9A0RE i < f 5' FI N)RF BS i l7 Middle schod bound 1 HM1VfANW lrLwselon v [ orf rr r '�/f'rr li (LJ mc,vl+ �GmauuKE 61,1MCA d� LLDwl& 1 : RyIt "Iyow VON �in�LAMMaae C3wcc GWvola 0 1- E tf✓er S -� DOLINKA 03 GROUP helping our People in Elsinore, Inc. (HOPE) Pantry Program Project Description According to the 2012 Food Hardship in America report by the mood Research and Action Center (FRAC), our geographic location is the 6th Highest Metropolitan Statistical Area struggling with food insecurity. The Riverside/San Bernardino/Ontario area has a 22.3% food hardship rate. HOPE's clients are desperate for assistance. 94% of our clients are extremely low income clients, earning only 30% of the AML Families are struggling to make ends meet, and food security and housing are the toughest needs to meet, but the most important. Without access to food and shelter, children struggle with being sick, recover slower and are more likely to be hospitalized. They have higher incidence of behavioral, emotional and academic problems and tend to be more aggressive and struggle with anxiety. The majority of our clients 30% AMI are at or very close to the federal poverty line, putting them at even greater risk of food insecurity. In our service region alone, one in four children and 42.8% of single mothers with children under 5 live under the poverty line, according to the U.S. Census Bureau. Our Pantry Program caters to the most vulnerable in the community: low-income seniors, grandparents raising grandchildren, working poor families with children, single parents and disabled, homeless and unemployed individuals. Through our Pantry Program we distribute 12 days of food (36 meals) to each family member each month. 'The Pantry Program assists a total of 1,100 individuals each month. Clients are low-income seniors who attend the Pantry, shut-in low income and disabled seniors who receive delivery service, grandparents raising grandchildren, single -parent families raising teenagers, additional disabled individuals aged 50+ who attend the Pantry and families referred to its by the School District, the local DPSS office and community partners. CDBG funds will be used to purchase food supplies and to pay pantry operation costs such as rent, utilities and transportation. Helping our People in Elsinore, Inc. (H.O.P.E.) 2015-2016 CDBG Program Application Project Benefit — Category 2 n/a Helping our People in Elsinore, Inc. (H.O.P.E.) 2015-2016 CDBG Program Application Project Benefit — Category 3 n/a COUNTY OF RIVERSIDE EDA ECONOMIC DEVELOPMENT AGENCY File No.: 0.120-14 May 13, 2014 Ron Hewison, Executive Director Helping Our People in Elsinore, Inc 29885 2nd Street, Suite R Lake Elsinore, CA 92532 RE: 2014 - 2015 CDBG FUNDING REQUEST - APPROVED: Countywide Activity Helping People in Need, $69,382 Dear Sponsor: We are pleased to notify you that the Riverside County Board of Supervisors has approved your request for CD13G funding for the activity listed below: helping Pe­p.l_e.in Need 1st District $29,597 Lake Elsinore $27,772 Wildomar $8,820 Canyon Lake $3,193 Low Mod Limited Clientele Income Certification This project has been included in the County's 2014- 2015 One Year Action Plan. The One Year Action Plan has been submitted to the U.S. Department of Housing and Urban Development (HUD) for review; the anticipated effective date of our 2014 - 2015 One Year Action Plan approval will be July 1, 2014. We are in the process of preparing yow- Sponsor's Agreement for the use of the CDBG funds. Once you receive your Sponsor's Agreement, you will have forty-five (45) days to have it properly executed and returned to EDA. Please note: the County will not approve your Sponsor's Agreement until an authorized representative of your organization has successfully completed the online CD13G Subrecipient Training. ;Adtorist-talion f-IrJsin9 Ecsn nit Jevalopmant f'o.>Jng �Iat301'1 H Ing Auq—nfj!y Ed ';��.7-Dean Po'USJlinl h1'al-- �:rv.laLJ�111c11f #3u_incs, hilc-Iln: nce inforrnolion Todiwlogy Env, onmenial Hari sing (jrdliusing Croup �� J.I htry=et hia'nY",�a^re FciY 't':ICl�ai ll �l-. FEStivt�. "tecJ °r.,Jcrly "o i woity S �isnr Fv n �tird�r =c i r a'a P.oaa �'�qi �s. n- Agency Cu;todiol Cmffdi Abaiamant Vlkx (arcs L`eveiopmem CDBG Funding Request Approval Letter May 13, 2014 Page 2 At this time, we are undertaking the required environmental review and administrative actions pertaining to your activity. Our staff may be. contacting you to discuss approved project budgets, project schedule, performance and outcome measures, national objective reporting, and other necessary items. To expedite all future correspondence and inquiries, please refer to the CDBG File number located in the upper right Corner of this letter. If you have any questions regarding the program process or need additional information, please feel free to contact Sterlon Sims at (951) 955-3141. Sincerely, John Thurman EDA Development Manager - CDBG/ESG Programs SH:JT:ew cncu;i n I,% .nub,x„, a.r alei lh n , AN,.,.c;. EMERGENCY FOOD AND SHELTER PROGRAM BOARD Local Board of Riverside County EFSP BOARD MEMBERS November 18, 2013 American Red Cross Helping Our People in Elsinore, Inc. (HOPE) - Lake Elsinore Catholic Charities Ron Hewison Chabad Jewish Community Canter 29885 2nd Street, Units R & S City of Riverside Lake Elsinore, CA 92532 Community Connect CorooaRaorco United Way RE: EFSP Phase 31 Award FIND Food Bank Dear EFSP Applicant: Homeless Advocate, Fiorito Jones Homeless Advocate, Ran Hewison The Riverside County Emergency Food and Shelter Program Housing Authority of the (EPSP) Designated Local Board (DLB) has completed the County of Riverside selection process of proposals submitted for funding in Phase 31. Lutheran Social Services After careful review of all applications, the following amount has Regional access Project Foundatlon been granted to your organization: Riverside Community Health Foundation Riverside County Executive Office LRO # 082000 — 0$1 Riverside County Department of Mental Health District I Funded Amount: $ 16,606.00 Riverside County Veteran's Services The Salvation Army Served Meals: $ 0.00 Other Food - D: $ 13,617.00 Torres Martinez Desert Cahuilla Other Food - V/G: $ 0.00 United Way of the Inland Valleys Mass Shelter: $ 0.00 Valley Restart Shelter, Inc. Other Shelter: $ 332.00 Rental Assistance: $ 2,657.00 Administrative Costs: $ 0.00 STAFF The process used to determine the selected agencies was very Riverside County detailed. The scoring and ranking committee scored each Department of Public Social Services application based on the priorities identified in the Phase 31 4060 County Circle Drive Riverside, CA 92503 Request for Proposals. The grant amount is based on the amount (951) 358-5637 requested by your organization and the percentage of total available points awarded to your organization. The receipt of this grant is contingent upon clearing any and all possible compliance issues from the National Board based on previous phases. A mandatory orientation for all applicants will be on Wednesday, December 4, 2013 from 1 p.m. until 5 p.m. at Desert Arc, 73-255 Country Club Drive, Palm Desert, CA 92260. The Western Region mandatory orientation will be held on Thursday, December 51[11, 2013, in Riverside, CA from 1 p.m. to 5 p.m. at the County of Riverside - Dodge Room, 4060 County Circle Drive, Riverside, CA 92503. AttendintZ at least one of these two (2) orientations is mandatory in order to be eligible to receive Phase 31 funds. Please RSVP to Tiffany Nelson at (951) 358-6684 or email her at Tbielsou(aniversidedpss.org_before November 260), 2013. Please make sure you include the contact information for each attendee (First Name, Last Name, Organization, Telephone Number, and Email Address). Prior to attending the orientation, please visit the FEMA training at httn'//trainin,) Tema. ov/ir,M[Web/IS/courscOvervicw.asnx?coda-IS-421 and read the Phase 30 Manual and Phase 31 Addendum. The FEMA certificate will be due with your first and second quarterly report on January 15, 2013. You most bring the following forms to Orientation: • LRO Certification Certification Regarding Lobbying Fiscal Agent/Fiscal Conduit Certification Pre -approved Clearance forms (if applicable) These forms can be found at httn:UdPss.eo.riverside.c��.us/homeless-urof?rams/emcrgeney-food-aud-shelter We appreciate the effort: that went into the development of your proposal and we look forward to working with you during the coming year. If you have any questions feel free to contact Anabel Ramos, DPSS Administrative Services Analyst II, at (951) 358-5617. Sincerely, Anabel Ramos, EFSP Staff Administrative Services Analyst 11 Homeless Programs Unit EMERGENCY FOOD AND SHELTER PROGRAM BOARD Local Board of Riverside County EFSP BOARD MEMBERS November 18, 2013 American Red Cross Helping Our People in Elsinore, Inc. (H.O.P.E) Catholic Chanties Ron Hewison Chabad Jewish Community Center 29885 2nd street, Units R & S City of Riverside Lake Elsinore, CA 92532 Community Connect Corona/Norco united Way RE: EFSP Phase 31 Award FIND Food Bank Dear EFSP Applicant: Homeless Advocate, Florid Jones Homeless Advocate, Ron Hewison The Riverside County Emergency Food and Shelter Program Housing Authority oftire (EFSP) Designated Local Board (DLB) has completed the County of Riverside selection process of proposals submitted for funding in Phase 31. Lutheran somal services After careful review of all applications, the following amount has Regional access Project Foundation been granted to your organization: Riverside Community Health Foundation Riverside County Executive Office LRO # 082000 — .162 Riverside County Department of Mental Health District 3 Funded Amount: $ 9,379.00 Riverside County Veteran's Services The salvation Army Served Meals: $ 0.00 Torres Martinez Desert Cahuilla Other Food - D: $ 8,254.00 Other Other Food - V/G: $ 0.00 United wayonne inland Valleys Shelter: $ 0.00 Valley Restart Shelter, Inc. Other Shelter: $ 188.00 Rental Assistance: $ 937.00 Administrative Costs: $ 0.00 STAFF The process used to determine the selected agencies was very Riverside County detailed. The scoring and ranking committee scored each D.,.hnnnt of Public Social Services application based on the priorities identified in the Phase 31 4060 County Circle Drive Riverside, CA 92503 Request for Proposals. The grant amount is based on the amount (951) 358.5637 requested by your organization and the percentage of total available points awarded to your organization. The receipt of this grant is contingent upon clearing any and all possible compliance issues from the National Board based on previous phases. A mandatory orientation for all applicants will be on Wednesday, December 4, 2013 from 1 p.m. until 5 p.m. at Desert Are, 73-255 Country Club Drive, Palm Desert, CA 92260. The Western Region mandatory orientation will be held on Thursday, December 5th, 2013, in Riverside, CA from t p.m. to 5 p.m. at the County of Riverside - Dodge Room, 4060 County Circle Drive, Riverside, CA 92503. Attending at least one of these two (2) orientations is mandatory in order to be eligible to receive Phase 31 funds. Please RSVP to Tiffany Nelson at (951) 358-6684 or email her at Tl'nelson(eidrivg sidedpss.oigbefore November 26th, 2013. Please make sure you include the contact information for each attendee (First Name, Last Name, Organization, Telephone Number, and Email Address). Prior to attending the orientation, please visit the FEMA training at litt //trtiniJig. fell, a.�ov/FMIWeb/IS/coiu�se ___rview.as ). ?code-lS-421 and read the Phase 30 Manual and Phase 31 Addendum. The FEMA certificate will be due with your first and second quarterly report on January 15, 2013. You must bring the following forms to Orientation: • LRO Certification Certification Regarding Lobbying Fiscal Agent/Fiscal Conduit Certification Pre -approved Clearance forms (if applicable) These forms can be found at hth�://dpss.co.rivcrsidc ca us/homeless-t�roarams/emcr�ney-food-and-shelter We appreciate the effort that went into the development of your proposal and we look forward to working with you during the coming year. If you have any questions feel free to contact Anabel Ramos, DPSS Administrative Services Analyst 11, at (951) 358-5617. Sincerely, Anabel Ramos, EPSP Staff Administrative Services Analyst 11 Homeless Programs Unit EMERGENCY FOOD AND SHELTER PROGRAM BOARD Local Board of Riverside County EFSP BOARD MEMBERS NoveITlber 18, 2013 American Red Cross Helping Our People in Elsinore, Inc. (H.O.P.E) Catholic Charities Ron Hewison Chained Jewish Community Center 29885 2nd Street, Units R & S City of Riverside Lake.Elsinore, CA 92532 Community Connect Corona/Norco United Way REI EFSP Phase 31 Award FIND Food Bank Dear EFSP Applicant: Homeless Advocate, Rocks Jones Homeless Advocate, Ron Hewison The Riverside County Emergency Food and Shelter Program Housing Authority erne (EFSP) Designated Local Board (DLB) has completed the County of Riverside selection process of proposals submitted for funding in Phase 31. Lutheran Social Services After careful review of all applications, the following amount has Regional Access Project Foundation been granted to your organization: Riverside Community Health Foundation Riverside County Executive Office LRO # 082000 — 1.72 Riverside County Department of Mental Health District 5 funded Amount: $i 12,348.00 Riverside County Veteran's Services The Salvation Army Served Meals: $ 0.00 Other Food - D: $ 11.,484.00 Torres Martinez Desert Cahuilla Other Food - V/(i: $ 0.00 United Way of the inland Valleys Mass Shelter: $ 0.00 Valley Rostart Shelter, Inc. Other Shelter: $ 123.00 Rental Assistance: $ 741.00 Administrative Costs: $ 0.00 STAFF The process used to determine the selected agencies was very Riverside County detailed. The scoring and ranking committee scored each Depar mvc of Public Social Services application based on the priorities identified in the Phase 31 4060 Courcy Circle Drive Riverside, CA 92503 Request for Proposals. The grant amount is based on the amount (951) 358 -5637 requested by your organization and the percentage of total available points awarded to your organization. The receipt of this grant is contingent upon clearing any and all possible compliance issues from the National Board based on previous phases. A mandatory orientation for all applicants will be on Wednesday, December 4, 2013 from I p.m. until 5 p.m. at Desert Arc, 73-255 Country Club Drive, Pahn Desert, CA 92260. The Western Region mandatory orientation will be held on Thursday, December 5th, 2013, in Riverside, CA from I p.m. to 5 p.m. at the County of Riverside - Dodge Room, 4060 County Circle Drive, Riverside, CA 92503. Attending at least one of these two (2) orientations is mandatory in order to be eligible to receive Phase 31 funds. Please RSVP to Tiffany Nelson at (951) 358-6684 or email her at: Tlnclson(rdriversidcdpss.or x before November 26th, 2013. Please make sure you include the contact information for each attendee (First Name, Last Name, Organization, Telephone Number, and Email Address). Prior to attending the orientation, please visit the FEMA training at Into:/hramin.* fcma.goy/EMIWcb/IS/courseOvervicw.aspOeode=IS-421 and read the Phase 30 Manual and Phase 31 Addendum. The FEMA certificate will be due with your first and second quarterly report on January 15, 2013. You must bring the following forms to Orientation: • LRO Certification Certification Regarding Lobbying Fiscal Agent/Fiscal Conduit Certification Pre -approved Clearance forms (if applicable) These forms can be found at http://dus's.a .rivcrside.ca.us/homeless lrro rams/emcr enc}_food-and_ shelter We appreciate the effort that went into the development of your proposal and we took forward to working with you during the conning year. If you have any questions feel free to contact Anabel Ramos, DPSS Administrative Services Analyst 1I, at (951) 358-5617. Sincerely, (sTr' Anabel Ramos, EFSP Staff Administrative Services Analyst II Homeless Programs Unit B.O.P.R., Inc. Income statement I For the'I'welve [vronths Ending June 30, 2014 Current Mouth % Year to bale °Lo ReyenuGl Income, Business Donations $ 871,64 4.69 .R 6,087.92 3.62 Income, Church Donations 494.00 2.66 5,846.34 3.47 Income, Grote 12,515.04 67.40 107,131.44 63.65 Income, GrantbEFSP, Motel 0.00 0.00 6,17400 3.67 Income, Grant-EFSP, Rent 0.00 0.00 4,689.50 179 Income, Donations Individuals 1,276.48 6.87 17,768.85 10.56 Income, Service (hganiwtions 2,505.10 13.49 9,738.01 5.79 1n Kind lkmations 906.00 4.88 10,872.011 6.46 Total Revenues 18,568.26 100.00 168,308.06 100.00 COAL or Snles Food Purchases 1,222.38 6.58 112,681.02 37.24 Gas Cards 0.00 0,00 600.00 0.36 Fundmising Expenses 0.00 OA (750:00) (0.45) EFSP-Motel OAII 0.00 3,671.62 2.18 EFSP-Rent 2,650.00 14.27 9,893.66 5.88 ESG,Utilkies 0.00 OR) 76.86 0.05 ES(i-RRH 1,400,00 7.54 7,000.w 4.)6 SSG -Rent 2,447.92 13.18 4,43592 2.64 Fatal(brt or Sales 7,720.30 41.58 87,609.98 52.05 Gross profit 10,84796 58,42 80,698.08 47.95 'x encs ESS&I11) 0.00 0.00 6,728.00 4.00 Accounting Expense 0.00 (WO 3,630.00 2.16 Giant Writer 1,040.00 5.60 22,376.25 13.29 Building Rent 3,583.00 1930 42,996.00 25.55 Maintenanm Expanse 39.00 0,21 7,661.22. 4.55 Office Supplies R Expense 31,03 0,17 2,194.39 1.30 posroge 0.00 0,00 605.21 0,36 Van Gasfmaiu1, Expense 2,76053 14.87 28 267.67 16.80 Van Insurance 0.00 0.00 4,133.62 2.46 Telephone Expense 351.06 1.89 7,230.81 4.30 Utility Expense 899.41 4.84 11,779.36 7.00 Advenising 0.00 0.00 4X(a) 0.26 Business License 0.00 0.00 26.00 0.02 General Insurance 0.00 0.00 1,326.12 0.79 'fax Expense 0.00 0.00 160.00 0.10 Equilnnent 0.00 0.00 1,700.00 0.77 Toy Distribution Expense 0.00 0.00 605.49 0.36 Backpack Ministry 0.00 O.W 1,500.00 0.89 Batik Service Charge- 0.00 0.00 25.00 0.01 Payl'al Charges 0.00 0.00 43.80 0.03 Miscellaneous hxpe sc, 0.00 0.00 747.40 0.44 Contingency 2,631:78 14.17 10,025.36 5.96 Capital Improvement Expense 0.00 0,00 900.00 0.53 Tmiler Expenses 5,550.35 29,89 5,850.35 3.48 Total E"oses 16,886.16 90.94 160„542,65 95.39 Sub -total Rolm Incomr/Expense 9' (6,038.20) (32.52) S (79,844.57) (47.44) Clothing Expenses, CFK S 0.00 0.00 $ 1,735.59 1,03 For Management purposes Only I I HOPE Board of Directors I I Ron Newison, CEO I Mitch Marshall I Virginia Marshall Director of Senior Director of Services Administration Abel'Trevin) Director of Pantry I Operations Sne DeLorio Dick Sicems Director of Director ol'OtIsile Clothing and Distribution t IMINU i'i l: I C°l l"l\';' l3C)hlZl) MI-A"FING Wednesday. September 10 014 REVORDED NllNll, T' rtlaan. Ikon IieNvisora, called :a special rneelingy of the BOARD OF FCTORS of Helping Our People ill I lSinore, Inc;. d l i.0,P.k`..) to order on Tiesd4ay. Septea iNx 10, 2() ] 4 at IFia O a,na� purpose of the special meeting was toOpprove Ron Ilewison. Chairman, tee submit ,ompleted CIIF3C. ra}�lrlic.atix.>aa la�I #€>e:al Vc j "i?]>-?t}lt} to l2it-e,:5c4e C'oetnty, comic Develop -mit ,i enc:v (and Fhe of ? take Elsinore and Wilcfomar and ort I, al e Chainiian enteil aired :a motion of <approvll. The: following motions were made We, the l XceuliS e Dir°ecto r Present, off l.{i.l'.E ., hic:. approve Egon lle\wison to be the authorized siasrier for I3.<)YJ� ,',, hic., ofthe CDBG applications tar FY {i 15..; We filrtfrcr cowinn that Ron I le,vison, Cla=.ain n an is aulborited to acceln; on behalf oI'IL{:),I'.I lany fiindihg, that may be granted through this application, We also confirm tla<.0 Ikon I le\,vison tray approve and execute the agrcernclll. � a trricf cii� Ia .>iora, riles motions p assecl b -V aIn<:arlimous votes of'tltose prt'Scxnt. Direr.tors�,al5ea Olerec�aai,sllrc�:�>to:rerlcih,aael €tafl'tatll_OTT, �Li.tikllle� sCii71rr7iti?S,l. Icon Hewison Secretary AL assistance league' Operation School Bell" 2015-2016 CDBG Application Submitted to City of Lake Elsinore September 18, 2014 A*L 18 September, 2014 assistance league' Temecula Malley 81 st Chapter of National Assistance League° Mr. Richard J. Macllott. Planning Manager Governing Board Citv of Lake Elsinore 2014-2015 CommunityDevelopnlentDepartment Sue Sampson 130 South Again s(reet President Lal:e E'lsinore:, California 92530 Ginny Wetzel Vice Presidenr Membership Deas.' Mr, Mae] toll: Annette Sheehy Vice President Assistance League" of"d'clliecula Valley (ALTV) her submits its completed Philanthropic Programs (7)N; grant application for the 2015-0-016 fiscal year to the City of Lake Mary Ann Newport Elsinore. Vice President fund Develop neni Attached is .Ak IN's complete application packet with all required Dorcas Shaktnlan attachments. One (1) original documeni (original signature) and one (.I ) Vice President additional coley are enclosed. Finance Diane Koirth Should you or anyone reviewing this application have related questions, require Secretary additional informationAlocunlents or explanations, or require that AIA'V amend Arne Ch,-rndlei its application, please contact ole vin e -snail at altvgranls(c ?gnitlil,com or via - 7rea.surei lelephone at ('6O2) 325-34129. Elective Standing Committees 'fdlanlz you in advance for your consideration and generosity. Electra Dernos Assisteens, Ltoison Andy Garrett Bylaws Cindy Jaspeison Chapter House Manager Ann (geese Education Chahnlon Terry Blanton Public Relations Chairman Shelley Diamond Strategic Planning chuinnon Kathy Laurin ihrilt Shop Choinnon 28720 Via Montezuma Temecula, CA'd2590-2510 Tel. (951} 694.8018 Fax (951) 694.8298 E-mail: altemecula@?yahoo.com lrraill writer Assistance League of Temecula Valley Enclosures: A1,TWs 2015-2016 CNIG application packet (1 original) ALTV's 2015-2016 CDBG application packet (I copy) DS/ Caring and Commitment in Action EDA USEONL.Y PROPOSAL NUMBER REVIEWER DOCUMENT STAMP DATE RECEIVED: COUNTY OF RIVERSIDE COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM 2015-2016 APPLICATION FORM I. GENERAL INFORMATION: Applying Organization Name: Assistance League of Temecula Valley (ALTV) Application to CITY OF LAKE ELSINORE for $25,000 250 Characters Max. Type of Organization: Non -Profit Organization Special District Government Institution of Higher Education Organization Address: 28720 Via Montezuma Organization City: Temecula Organization Zip Code: 92590 Mailing Address: 28720 Via Montezuma Mailing Address City Temecula Mailing Address Zip Code: 92590 Telephone Number: 951-694-8018 Fax Number: 951-694-8298 Executive Director: Ms. Sue Sampson Executive Director Telephone Number: 951-693-0617 4 Executive Director E-mail: suedsampson@yahoo.com Program Manager: Ms. Linda Vilgiate Program Manager Telephone Number: 951-693-0617 Program Manager E-mail Address: vilgiate@verizon.net Grant Writer: Dan Somerston Address (If different from above): 250 Characters Max. Grant Writer Telephone Number. 602-325-3429 Grant Writer E-mail Address: altv.grants@gmail.com II. ORGANIZATIONAL HISTORY: (This is applicable only if you area non-profit organization) Date Organization founded: 06/19/1989 Date Organization incorporated as a non-profit organization: (Non -profits only) 06/19/1989 Federal Tax identification Number: 33-0360419 DUNS Number: n/a Organization Web Address: http://temeculavalley.assistariceleague.org/ Does your Organization expend $500,000 or more a year in federal funds? R Yes R No Number of paid staff: 0 Number of volunteers: 204 Non-profit Faith Based Organization: F] Yes ❑ No 5 Please list your organization's current Board of Directors: see ATTACHMENT 1 (Board of Directors elected for 2014-2015) 1,000 Characters Max. ATTACH., Current Board of Directors (see ATTACHMENT 1) Articles of Incorporation and By -Laws (see ATTACHMENT 2) Board's Written Autliorization approving submission of application (see ATT III. PROJECT ACTIVITY Name of Project: Operation School Bell (OSB) Specific Location of Project (include street address; if a street address has not been assigned provide APN) Street: 28720 Via Montezuma City: Temecula Zip Code: 92590 Assessor's Parcel Number (APN): n/a CDBG Funds Requested: $ 25,000.00 (Total amount for the project only) Where will the proposed projectlactivity service occur (be specific as to the geographic scale of the proposed activity)? If the project involves a new or existing facility, what is the proposed service/benefit area for the facility? Beneficiaries are served within the Southwest Riverside County Economic Development Region in FOUR (4) school districts: Lake Elsinore Unified School District, Menifee Union School District, Murrieta Valley Unified School District, and Temecula Valley Unified School District. Actual "shopping" events at which beneficiary schoolchildren are clothed are conducted at retailers' store locations in Lake Elsinore, Menifee, Murrieta and Temecula. 2,000 Characters Max. 7 What Supervisorial District does the projectlactivitylservice occur within? (NOTE: EDA will make the final determination of the appropriate service area of all proposals. First Second FIThird Fourth FIFifth City (les): Canyon Lake, Lake Elsinore, Menifee, Murrieta, Temecula, Wildomar, Perris (southern portions) 250 Characters Max. Community(ies): County areas (outside of city boundaries above) within Southwest Riverside County Economic Development Region Regions: Southwest Riverside County Economic Development Region Other: n/a 250 Characters Max. 250 Characters Max. 250 Characters Max. If this project benefits residents of more than one community or jurisdiction, have requests been submitted to those other jurisdictions? Yes No N/A Check ONLY the applicable category your application represents. Public Service Homeless Activities El Real Property Acquisition (must consult with EDA prior to submitting application) ElHousing Rehabilitation/Preservation (please provide picture of structure) Public Facilities (construction) ElInfrastructure (i.e. streets, sewer, sidewalk, etc) El Other: (provide description) ATTACH (If Applicable) photos of structures for rehabilitation/preservation Respond to A & B ONLY if this application is for a public service project. (A) Is this a NEW service provided by your agency? F]Yes No (B) If service is not new, will the existing public service activity level be substantially increased or improved? Yes R No ATTACH (IfApplicable): Project Activity Map IV. PROJECT NARRATIVE: A. Provide a detailed Proiect Description. The description should only address or discuss the specific activities, services, or project that is to be assisted with CDBG funds. If CDBG funds will assist the entire program or activity, then provide a description of the entire program or activity. (Attach additional sheets if necessary) SCHOOL DISTRICTS The Southwest Riverside County Economic Development Region (see attached map) is the area within which the Assistance League of Temecula Valley (ALTV) provides a range of services to disadvantaged individuals and families. The Operation School Bell (OSB) program maintains Public Service Agreements (PSAs) with four (4) regional school districts within this economic development region and will in 2015-2016 clothe the specified number of schoolchildren in each district: 545 in Lake Elsinore Unified School District 420 in Menifee Union School District 450 in Murrieta Unified School District 485 in Temecula Valley Unified School District 1,900 Is TOTAL Population Served (2015-2016) RIVERSIDE COUNTY The four (4) school districts in which OSB program services are provided encompass significant areas within three (3) Riverside County supervisorial districts. The ALTV service area encompasses the following areas: Supervisorial District 1: the cities and communities of Lake Elsinore, Canyon Lake and Wildomar, and significant of portions of Riverside County extending from just north of the city of Lake Elsinore south to the San Diego County line and encompassing all unincorporated County areas west of the cities/communities of Lake Elsinore, Wildomar, Murrieta and Temecula. Supervisorial District 3: the cities of Murrieta and Temecula, and significant portions of Riverside County extending from the eastern boundaries of these two cities east to Sage Road, south to the San Diego County line, and north to an area roughly delineated by the Domenigoni Parkway. Unincorporated communities include Murrieta Hot Springs, French Valley, Temecula Wine County, Glen Oaks, Diamond Valley, Pauba Valley, and Sage. Supervisorial District 5: the city of Menifee and the southern half of the city of Perris 2,000 Characters Max. 10 Provide a detailed description of the proposed use of the CDBG funds only (e.g. client scholarships, purchase of specific equipment, rent, supplies, utilities, salaries, etc.) ALL CDBG funds awarded are used exclusively to purchase new, school -appropriate clothing and shoes for disadvantaged (low-income) schoolchildren (K-12, ages 5-17) within the Lake Elsinore Unified School District (USD), Menifee Union School District, Murrieta Valley USD and Temecula Valley USD. 545+ disadvantaged schoolchildren will be provided with school -appropriate clothing and shoes in Lake Elsinore. All clothing/shoe purchases are documented and completed at OSB program "shopping events" held by Assistance League of Temecula Valley (ALTV) during the academic year. 100% of program beneficiaries qualify as "low income", "very low income" or "extremely low income" using the appropriate (Riverside -San Bernardino -Ontario MSA) regional US HUD income levels and household size. Formal income verification is completed for each beneficiary and retained on -file. This program addresses a critical human services need also promotes school attendance and educational achievement. The OSB program is in its 26th year and will clothe 1,800+ disadvantaged schoolchildren in 2014-2015 (in progress at the time of this application) and 1,900 in 2015-2016. Per -child spending by ALTV in 2015-2016 is set at $125. Approximately $25/child in retailer matching -grants will boost buying -power to $150/child and enable the provision of shoes to children. 1,500 Characters Max. C. What are the goals and objectives of the project, service, or activity? How will you measure and evaluate the success of the project to meet these goals and objectives (measures should be qualitative)? The program's outcomes are clear: in recent years, OSB has successfully clothed thousands of local disadvantaged schoolchildren and remains determined to grow the program to meet the identified increased need for these services. Year after year, the OSB program has achieved its goals of providing critical services to local disadvantaged schoolchildren in an efficient, convenient and comfortable manner. Quantitative measurement is straightforward: OSB successfully clothes the projected/proposed number of local disadvantaged schoolchildren annually. As expected, there's no direct post -event follow-up with beneficiaries who have received clothing/shoes through the program. Nonetheless, uniform positive feedback about the program and its operations are received each year from school district personnel, PTA organizations, parents and children. This feedback affirms that the program delivers necessary services to children in need and performs effectively within the local community. 1,500 Characters Max. D. Please identify the project milestones using an Estimated Timeline for Project Implementation START/END DATES ACTIVITY 02/2015 to 09/2015 Planning & Coordination 08/2015 to 09/2015 Volunteer Training 09/2015 to 10/2015 Fall "Shopping" Events 11/2015 to 12/2015 Reporting & Compliance 01/2016 to 02/2016 Winter "Shopping" Events 02/2016 to 03/2016 Follow-up & Close-out 03/2016 to 03/2016 Final Reporting 1,500 Characters Max. 12 V. PROJECT BENEFIT: A. Indicate the number of people or households that will proposal using CDBG funds: (NOTE: This is based on the expected number of client: funds your project for the requested amount.) 200 in Lake Elsinore Unified School District using CDBG funding; 545 in Lake Elsinore Unified School District ONLY; 1,900 in entire project (in 4 regional school districts) directly benefit from your to be served if the County 500 Characters Max. B. Indicate the number of unduplicated clients that will be served (An unduplicated client is counted only once, no matter how many direct services the client receives during a funding year): 200 in Lake Elsinore Unified School District using CDBG funding; 545 in Lake Elsinore Unified School District ONLY; 1,900 in entire project (in 4 regional school districts) 250 Characters Max. C. Length of proposed CDBG-funded activities or service (weeks, months, year): One year; 06/01/2015 to 05/31/2016 D. Service will be provided to (check one or more): ❑ Men ❑ W omen BChildren Families Seniors Severely Disabled Adults Migrant Farm Workers Homeless 13 250 Characters Max. Range of children's age (if applicable): 5-17 If services are provide to Homeless persons, n/a please indicate the number of beds at facility: E. What methods will be used for community involvement to assure that all who might benefit from the project are provided an opportunity to participate? ALTV's volunteers diligently foster knowledge of the OSB program to community leaders, local employers and school district personnel who direct eligible (low-income) schoolchildren to the OSB program. Materials in both English and Spanish languages. 250 Characters Max. F. What evidence is there of a long-term commitment to the proposal? Describe how you plan to continue the work (project) after the CDBG funds are expended? The OSB program is in its 26th year of operation.ALTV's thrift store provides a reliable primary funding mechanism. ALTV's Board believes it's prudent to diversify funding sources and elicit individual, corporate, government & community financial & volunteer support. ALTV has undertaken an effort to seek corporate and foundational financial support to supplement current OSB spending and enable the program to serve a growing population of disadvantaged schoolchildren within the region. 500 Characters Max. 110 VI. NATIONAL OBJECTIVE All CDBG-funded activities must meet at least one of the five National Objectives of the CDBG program. Indicate the category of National Objective to be met by your activity: CATEGORY 1: Benefit to low -moderate income persons (must be documented). Please choose either subcategory A or B. A. LIMITED CLIENTELE: The project serves clientele that will provide documentation of their family size, income, and ethnicity. Identify the procedure you currently have in place to document that at least 51% of the clientele you serve are low -moderate income persons. MANDATORY use of CDBG standardized form certifying/documenting household income & family size and collecting supporting documentation. Last year (2013-2014): 100% of OSB program beneficiaries qualified as "extremely low income" (83%), "very low income" (13%) or " low income" (4%). 500 Characters Max. B. CLIENTELE PRESUMED to be principally low- and moderate -income persons: The following groups are presumed by HUD to meet this criterion. You will be required to submit a certification from the client (s) that they fall into one of the following presumed categories. Presumed Categories: • Abused children • Battered spouses • Elderly persons • Severely disabled adults • Migrant Farm workers • Persons living with AIDS • Homeless persons Illiterate adults Describe your clientele above (sections A and B) to be served by this activity. All OSB program beneficiaries are disadvantaged schoolchildren (ages 5-17) attending classes within the four aforementioned school districts. ALL (100%) participants qualify as "extremely low-income," "very low-income," or "low-income" in 2013-2014. It is anticipated this will be the case again in 2014-2015 and 2015-2016. The vast majority of children served are in the extremely low-income category and many are homeless (qualified under McKinney-Vento Homelessness Assistance Act). 500 Characters Max. 15 Discuss how this project directly benefits low- and moderate- income residents: OSB addresses a critical human services need and promotes school attendance and educational achievement.OSB knows, from it's exit -interview survey conducted in 2013-2014, that ONE -IN -FIVE of the program beneficiaries had ALREADY missed classroom attendance in the past year due to a lack of sufficient school clothing and/or shoes. Annual positive feedback from parents, school personnel, teachers, PTA officials, and community/civic leaders confirms the program's benefits and successes. 500 Characters Max. CATEGORY 2: Area Benefit - The project or facility serves, or is available to, ALL persons located within an area where at least 51% of the residents are low/moderate-income. Please note: 2010 Census data and guidance from the U.S. Department of Housing and Urban Development is pending, and EDA is currently using the 2000 Census data. Census data is used for determining eligibility of low - and moderate -income area benefit CDBG projects. Please be advised that once the Census 2010 data is released, eligibility of your proposed FY 2015-16 project may be significantly impacted. Any funds recommended and approved for FY 2015-16 projects may be reevaluated if EDA determines a project is no longer eligible under the 2010 Census data. Census Tract and block group numbers: CT n/a BG n/a CT n/a BG n/a CT n/a BG n/a CT n/a BG n/a CT n/a BG n/a CT n/a BG n/a Project Benefit, Category 2, Low Mod Area Maps (Attach if applicable) Enter Total population in Census Tract(s)/Block Group(s): n/a Enter percentage of low -moderate population in Census Tract(s)/ n/a Block Group(s): CATEGORY 3: Prevention or Elimination of Slums and Blight: The proposed project or activity must directly benefit an identified (and County -designated) slum and blighted area. Is the proposed project located in an area with determinable indications of slum and blight? (Applicant should contact EDA first if proposing to use this National Objective Category) 1-1 Yes F]No 16 n/a Project Benefit, Category 3. Slum Blight Documentation (Maps, Photos, News Stories, Reports, etc.) (Attach if applicable) Provide the Percentage of Deteriorated Buildings/Qualified Properties: n/a Slum/Blight Designation Year: n/a Public Improvement Type and Condition: n/a Describe the Boundaries of the Slum/Blight area(s): 250 Characters Max. CATEGORY 4: Activities undertaken to create or retain permanent jobs, at least 51% of which will be made available to or held by low/moderate-income persons Proposed Job Creation/Retention Total jobs expected to Create: n/a Total jobs expected to Retain: n/a CATEGORY 5: Activities that provide assistance to micro -enterprise owners/developers who are low/moderate-income: Proposed Assistance to Businesses (Clearance and/or rehabilitation activities; financial assistance to manufacture or expansion.) New Businesses expected to assist: n/a Existing Businesses expected to assist: n/a Fnter Total Businesses Expected to Assist: n/a 17 VII. FINANCIAL INFORMATION: A. Proposed Project Budget Complete the following annual program budget to begin July 1, 2015. If your proposed CDBG-funded activity will start on a date other than July 1, 2015, please indicate starting date. Provide total Budget information and distribution of CDBG funds in the proposed budge . The budgeted items are for the activity for which you are requesting CDBG funding - not for the budget of the entire organization or agency. (EXAMPLE The Valley Senior Center is requesting funding of a new Senior Nutritional Program. The total cost of the program is $15,000. A total of $10,000 in CDBG funds is being requested for operating expenses associated with the proposed activity. Other non-CDBG funding will be used to pay pick-up the remaining costs for the program). (Note: CDBG Grand Total must match amount requested in Project Activity section) 18 I. Personnel A. Salaries & Wages B. Fringe Benefits C. Consultants & Contract Services SUB -TOTALS II. Non -Personnel A. Space Costs B. Rental, Lease or Purchase of Equipment C. Consumable Supplies D. Travel E. Telephone F. Utilities G. Other Costs SUB -TOTAL: III. Other TOTAL PROJECT/ ACTIVITYISERVICE BUDGET (Include CDBG Funds) $ (see Attachment 5) V A. Architectural/Engineering Design $ B. Acquisition of Real Property $ C. Construction/Rehabilitation $ D. Indirect Costs $ SUB -TOTAL: $ GRAND TOTAL: $ CDBG FUNDS REQUESTED $ (see Attachment 5) $ Agency Custom Budget OPTIONAL- Attach your Agency Custom Budget: Provide total Budget information and distribution of CDBG funds in the proposed budget. 19 B Leveraging: List other funding sources and amounts (commitments or applications) which will assist in the implementation of this activity. Current and pending evidence of leveraging commitments/applications must be submitted with application. Federal: CDBG funding sought for 2015-2016: County of Riverside, $30,000.00; City of Lake Elsinore, $25,000,00; City of Menifee, $20,000.00; City of Murrieta, $20,000.00; City of Temecula, $25.000.00; City of Wildomar, $15.000.00 100 Characters Max. State/Local : County of Riverside, CID Funding (District 1), $3,500.00, will apply in 2015 County of Riverside, CID Funding (District 3), $5,000.00, will apply in 2015 County of Riverside, CID Funding (District 4), $3,125.00, will apply in 2015 250 Characters Max. Private: Anticipated based prior year's efforts: Kohl's, $43,325.00; Target, $3,275.00; Weingart Foundation, $10,000.00; The Community Foundation, $10,000.00; SoCal Edison, $5000.00; us Bank, $2,500.00; United Way IV, $10,000.00; Pechanga, $2, 000.00; Safeway, $1,500.00; Disney, $600.00 n/a Fees: Donations: 250 Characters Max. 250 Characters Max. Various individuals & local corporations: $20,000.00 250 Characters Max. 20 Other: ALTV Thrift Shop sales (Board of Directors commitment), $100,000.00; and ALTV/OSB Volunteer hours (2,100 x $5.00) _ $10,500.00 250 Characters Max. C. What type of long-term financial commitment is there to the proposal? Describe how you plan to continue the work (project) after the CDBG funds are expended? The OSB program is in its 26th year of operation. ALTV annually undertakes an effort to seek corporate/foundational financial support to supplement current OSB spending and enable it to serve a growing population of disadvantaged schoolchildren. Together with ALN Thrift Shop income, grants, donations, and revenues from fundraising events, the program will continue to be sustained and grow to provide service to a growing disadvantaged population. 250 Characters Max. D. Provide a summary, by line item, of your organization's previous year's Income and Expense Statement (Attachment VI -8, Exhibits 1, 2, etc.) (Attach Summary Income and Expense Statement). See ATTACHMENT 6 (2013-2014 Audited Financials) 2,000 Characters Max. 21 E. Was this projector activity previously funded with CDBG funds? Rl Yes ❑ No IfYes,when? 07/01/2014 F. Is this activity a continuation of a previously funded (CDBG) project? ❑ Yes ❑V No If Yes, explain: VIII. MANAGEMENT CAPACITY: A. Describe your organization's experience in managing and operating projects or activities funded with CDBG or other Federal funds. ALTV has operated the OSB program with CDBG funding (cities and County) for a number of years with great success. All objectives are met annually and supported with the necessary documentation for each municipality. 250 Characters Max. B. Describe your organization have written and adopted management systems (i.e. policies and procedures) including personnel, procurement, property management, record keeping, financial management, etc.)? ALTV maintains extensive policies/procedures including national organization & local chapter regulations/policies, bylaws, committee rules and detailed job descriptions. Financial policies related to procurement, internal controls, disbursements, deposits, and investments are in place. Board oversees organizational budgets/expenditures; Treasurer manages daily/monthly/annual financials; CPA produces audits. Extensive detailed governance, financial and program records are maintained. 500 Characters Max. 22 C. Please provide the names and qualifications of the person(s) that will be primarily responsible for the implementation and completion of the proposed project: Linda Vilgiate, OSB Chairperson (2014-2015), joined ALTV in 2009. She has been involved with Operation School Bell for five years. She was ALTV Store Manager and OSB Scheduler for Kohl's, Temecula, during 2011-2012, and OSB Secretary in 2012. In 2013-14 she was Co -Chairperson for Operation School Bell, was Department Head for children's wear (sizes 7-18) and responsible for sorting and organizing clothing to be placed on the floor for sale in the Assistance League Thrift Shop. 500 Characters Max. In addition to the list, provide a detailed organizational chart. (Attach List and Detailed Organizational Chart) see ATTACHMENT 7 23 APPLICATION CERTIFICATION Undersigned hereby certifies that (check the box after reading each statement, provide the authorized person's name, and sign the document): ❑✓ The information contained in the project application is complete and accurate. The applicant agrees to comply with all Federal and County policies and requirements imposed on the project funded in full or part by the CDBG program. ✓� The applicant acknowledges that the Federal assistance made available through the CDBG program funding will not be used to substantially reduce prior levels of local, (NON- CDBG) financial support for community development activities. The applicant fully understands that any facility built or equipment purchased with CDBG funds shall be maintained and/or operated for the approved use throughout its economic life, pursuant to CDBG regulation. ❑✓ If CDBG funds are approved, the applicant acknowledges that sufficient non-CDBG funds are available or will be available to complete the project as described within a reasonable timeframe. ❑ On behalf of the applying organization, I have obtained authorization to submit this application for CDBG funding. (DOCUMENTATION ATTACHED Minute Action and/or written Board Approval signed by the Board President). Print Name/Title Authorized Representative: Sue Sampson President Signature: Vf 2✓ Q� t>+rte DATE: 18 September, 2014 24 Applicant's Check -list: The following required documents listed below have been attached. Any missing documentation to the application will be cause for the application to be reviewed as INELIGIBLE. R11. Board of Directors ❑ 2. Articles of Incorporation and Bylaws 3. Project Activity Map 4. Project Description 5. Project Benefit, Category 2, Low Mod Area Maps (Attach if applicable) F] 6. Project Benefit, Category 3, Slum/Blight Documentation (Maps, Photos, New Stories, Reports, etc.) (Attach if applicable) 7. Leveraging (Current evidence of commitment) RIa. Income and Expense Statement 9. Management Capacity (Detailed organization chart) 10. Board Written Authorization approving submission of application 25 Attachment 1 Index of Exhibits 1) ALTV (Elected) Board of Directors, 2015-2016 ASSISTANCE LEAGUE° OF TEMECULA VALLEY *®�-J BOARD OF DIRECTORS assistance leagw Temecula Valley June, 2014—May, 2015 President: Sue Sampson Educator, Retired VP Membership: Ginny Wetzel Medical Equipment Sales, Retired VP Philanthropic Programs: Annette Sheehy Educator, Retired VP Fund Development: Mary Ann Newport Healthcare Administrator, Retired VP Finance: Dorcas Shaktman Sr. VP, Banking Executive, Retired Secretary: Diane Koirth Transit Authority, Educator Retired Treasurer: Arne Chandler VP, Regional Banking Operations, Retired Education Chairman: Ann Reese Certified Legal Secretary/ Legal Assistant, Retired Chapter House Manager: Cindy Jasperson Information Technology, Retail Manager, Retired Thrift Shop Chairman: Kathy Laurin Sales & Marketing, Retired Assisteens Liaison: Electra Demos Educator, Retired Bylaws Chairman: Amy Garrett Certified Pharmacy Technician, Retired Public Relations Chairman: Donna Edwards Professional Marketing Consultant Strategic Planning Chairman: Shelley Diamond Retail Management Retired Page 1 of 1 Revised: 21 August, 2014 Attachment 2 Index of Exhibits 1) Articles of Incorporation, filed June 15, 1989; 2) Amendment of Articles of Incorporation, filed April 13, 1992; 3) Bylaws; last amended February, 2014 A 41"7175 State Ca ifornia CE OF THE SECRETARY OF STATF COHPORATION DIVISION 11 MARCH FONG EU, Secretary of State of the State of California, hereby certify: That the annexed transcript has been compared with the corporate record on file in this office, of which it purports to be a copy, and that same is full, true and correct. S¢,:/gr.Tf Wq.m Cc-, 07 11 IN WITNESS WIIEREOF, I execute this certificate and affix the Great Seal of the State of California this APR "0 Z " 2 WXL" qvvj (�� Saerertary of state CERTIFICATE OF AMENDMENT OF ARTICLES OF INCORPORATION A117175 e`-kyb?I� z'•>"Vinryofetsto >f 4ie awls cf C.�O!omia APR 13 11992 fl;Ajxi6fl N NC rU,k''re,aryci 8W"' LA DONNA JIMENEZ AND BETTY THOMPSON certify that: 1. They are the president and the secretary, respectively, of Assistance Guild of Temecula Valley, a California Nonprofit Public Benefit Corporation. 2. Article Y NAME of the articles of incorporation of this corporation is amended to read as follows: The name Of the corporation is ASSISTANCE LEAGUE OF TEMECULA VALLEY. 3. The foregoing amendment of articles of incorporation has been duly approved by the board of directors. .. 4. The foregoing amendment of articles of incorporation has been duly approved by the required vote of members. We further declare under penalty of perjury under the laws of the State of California that the matters set forth in this certificate are true and correct of our own knowledge. DATE: April 3, 1992 LA DONNAA J ME President 4' /Yy __ BETT THOMPSO , Secretary NONPROFIT state Ca ifornia OFFICE OF THE SECRETARY OF STATE CORPORA"TION DIVISION 1, MARCH FONG EU, State of California, hereby Secretary of State of the certify: That the annexed transcript has been compared with the corporate record on file in this office, of which it purports to be a copy, and that same is full, true and correct. IN WITNESS WHEREOF, I execute this certificate and affix the Great Seal of the State of California this - JUN8__--------- Fi:ti 6Twl4 PCMM CF�107 y `1n +:iUr a 1463456 E-N00R-Z:o F;; ED 6 the oii:co of the Secrc'ary of Sta ARTICLES OF INCORPORATION or �. sta a et°uier^b -OF- ASSISTANCE GUILD OF TEMECULA VALLEY JUN 15 1989 A California Nonprofit Public Benefit Corporation VALLEY. MARCH FONG EU, Secretary of $ `�_ r. The name of the corporation is ASSISTANCE GUILD OF TEMECULA II. PURPOSES A. This corporation is a nonprofit public benefit corporation and is not organized for the private gain of any person. It is organized under the Nonprofit Public Benefit Corporation Law for charitable purposes. B. The specific purpose of this corporation is to carry on a program of philantropic work in the community and to control and administer at least one major philanthropic project. III. INITIAL AGENT FOR SERVICE OF PROCESS The name and address in the State of California of this corporation's initial agent of the corporation for service of process is: MARJORIE B. BARNUM, 46569 E1 Viento Seco Drive, Temecula, CA. 92390 IV. LIMITATION ON CORPORATE ACTIVITIES A. This corporation is organized and operated exclusively for charitable purposes within the meaning of Section 501 (c)(3) of the Internal Revenue Code or the corresponding provisions of any future United States Internal Revenue Law. Notwithstanding any other provision of these articles, this corporation shall not, except to an insubstantial degree, engage in any activities or exercise any powers that are not in furtherance of the purposes of this corporation, and the corporation shall not carry on any other activities not permitted to be carried (a) by a corporation exempt from federal income tax under Sec Lion 501(c)(3) of the Internal Revenue Code of 1986 or the corresponding provision of any future United States Internal Revenue Law, or (b) by a corporation, contributions to which are deductible under Section 170(c)(2) of the Internal Revenue Code of 1986 or the corresponding provision of any future United States Internal Revenue Law. B. No substantial part of the activities of this corporation shall consist of carrying on propaganda, or otherwise attempting to influence legislation, and the corporation shall not participate or intervene in any political campaign (including the publishing or distribution of statements) on behalf of any candidate for public office. V. DwicA,TION AND DlssouynoN The property of this corporation is irrevocably dedicated to charitable purposes and no part of the net income or assets of this corporation shall ever inure to the benefit of any director, officer or member thereof or to the benefit of any private person. Upon the dissolution or winding up of the corporation, its assets remaining after payment, or provision for payment, of all debts and liabilities of this corporation shall be distributed to a nonprofit fund, foundation or corporation which is organized and operated exclusively for charitable purposes and which has established its tax exempt status under Section 501 (c)(3) of the Internal Revenue Code (or the corresponding provision of any future United States Internal Revenue law). The organization shall be National Assistance League, if it qualifies as a distributee under the provisions of this Article. IN WITNESS WHEREOF, the undersigned, being the Incorporator of ASSISTANCE GUILD OF TEMECULA VALLEY has executed these Articles of Incorporation this /Ir� day of June, 1909. I hereby declare that I am the person who executed the foregoing .Articles of Incorporation, which execution is my act and dead. THOMAS S. HUNTINGTON /`- Revised February 2004 Amended February 2014 Filed Date February 26, 2014 BYLAWS OF ASSISTANCE LEAGUE° OF TEMECULA VALLEY a nonprofit public benefit corporation Article 1 Name and Headquarters 1.01 Name. The name of this corporation is Assistance League of Temecula Valley, a chartered chapter of National Assistance League®. 1.02 Principal Office. The principal office for the transaction of business of this organization is hereby fixed and located at 28720 Via Montezuma, Temecula, CA 92590-2510. Article 2 Purpose and Policies 2.01 Purpose. The purpose of this organization shall be as stated in its Articles of Incorporation: to administer, carry on and control at least one (1) program of philanthropic work in the community. 2.02 Policies. (a) This organization is a tax-exempt, charitable corporation, exempt from Federal income tax under Section 501(c)(3) of the Internal Revenue Code of 1986 (or the corresponding provision of any future United States Internal Revenue Law), and shall be nonprofit, nonsectarian and nonpolitical in all its policies and activities and not organized for the private gain of any individual or entity. (b) This organization shall not carry on any other activities not permitted to be carried on by an organization exempt from Federal income tax under Section 501(c)(3) of the Internal Revenue Code of 1986 (or the corresponding provision of any future United States Internal Revenue Law), or by corporation contributions which are deductible under Section 170(c)(2) of the Internal Revenue Code of 1986 (or the corresponding provision of any future United States Internal Revenue Law). (c) This organization shall provide in its Articles of Incorporation that its income, assets and property are irrevocably dedicated to charitable purposes and no part of the net income, assets or property of the chapter shall ever inure to the benefit of any member thereof, or to the benefit of any private persons. (d) Upon the dissolution and winding up of this organization, after paying or adequately providing for the debts and obligations of the organization, the remaining assets shall be distributed to a nonprofit fund, foundation or corporation organized and operated exclusively for the purposes specified in Section 501(c)(3) of the Internal Revenue Code and which has established its tax exempt status under that section. (e) No substantial part of the activities of this organization shall consist of the carrying on of propaganda, or otherwise attempting to influence legislation, nor shall the organization participate or intervene in any political campaign including publishing or distribution of statements on behalf of or in opposition to any candidate for public office. (f) This organization shall be subject to the following limitations and restrictions: (1) This organization shall distribute its income for each taxable year at a time and in manner that will not subject the corporation to the tax on undistributed income imposed by Section 4942 of the Internal Revenue Code of 1986. (2) This organization shall not engage in any act of self-dealing as defined in Section 4941(d) of the Internal Revenue Code of 1986. (3) This organization shall not retain any excess business holdings as defined in Section 4943(c) of the Internal Revenue Code of 1986. (4) This organization shall not make any investments that will subject it to tax under Section 4944 of the Internal Revenue Code of 1986. (5) This organization shall not make any taxable expenditure as defined in Section 4945(d) of the Internal Revenue Code of 1986. (g) This organization shall support the purpose of National Assistance League and comply with its laws, policies, procedures and standards. (h) The activities of this organization shall be conducted without financial benefit to any member. Article 3 Membership 3.01 Composition. This organization shall have members that shall be called voting members and may also have nonvoting members. Membership as a voting or nonvoting member is open without discrimination to all individuals as long as they comply with the responsibilities of membership. 3.02 Responsibilities and Standards. (a) Members shall comply with the responsibilities and standards of membership, including: maintaining conduct that enhances the image and reputation of the organization and does not cause it embarrassment; behaving in a civil manner; supporting the harmony, mission and welfare of the organization; and complying with the organization's required policies. (b) Other responsibilities and standards of membership shall be defined in the standing rules. (c) The Board of Directors, hereinafter referred to as the Board, has the right in its sole and absolute discretion to: (1) Deny membership to any person who has demonstrated a disregard for or an unwillingness or inability to comply with the responsibilities and standards of membership; and (2) Terminate the membership of any member who, after allowing the member to be heard, is determined by the Board to have failed to comply with the responsibilities and standards of membership. 3.03 Suspension of Membership. The Board has the right in its sole and absolute discretion to suspend a member from all privileges and rights of membership who the Board determines has not complied with the responsibilities of membership. Such action may be taken only after a hearing by the Board following fifteen (15) days written notice to the member involved of the time and place of such hearing. Suspension of membership may not take effect for at least five (5) days after such hearing. A member's membership in Assistance League may be suspended for a period not to exceed ninety (90) days. 3.04 Termination of Membership. Following the period of suspension, a member who fails to comply with bylaws, policies and standards of Assistance League may have membership terminated by a three-fourths (3/4) vote of the Board, if such action is deemed in the best interest of the organization. Such action may be taken only after a hearing by the Board following fifteen (15) days written notice to the member involved of the time and place of such hearing. Termination of membership may not take effect for at least five (5) days after such hearing. All rights and privileges of a member shall cease on the termination of membership. 3.05. Age Limit. This organization shall have no age requirements; however, it may be so organized that the membership may be divided into various groups of age compatibility in accordance with applicable law. 3.06 Leave of Absence, The Membership Committee may grant or deny requests for temporary leaves of to voting members for travel, illness or to meet emergency needs. While on leave of absence, a voting member shall continue to pay dues and may attend chapter meetings and vote and shall be counted in the quorum when present. Other financial obligations shall be optional with the chapter. 3.07 Penalties. Any member who is more than sixty (60) days delinquent in any chapter obligation, without reasons deemed sufficient by the Board, shall, by action of the Board, forthwith be suspended from all privileges of the chapter. The Secretary shall notify such member, in writing, of the suspension. Upon satisfactory discharge of the delinquent chapter obligations within thirty (30) days after notice of suspension, all privileges of chapter membership shall be restored. If delinquent chapter obligations are not met within thirty (30) days after notice of suspension, the membership of such member shall be terminated. 3.08 Dual Membership. Chapter members may hold membership in more than one (1) chapter and/or auxiliary. Such members shall declare a primary chapter and/or auxiliary. Article 4 Board 4.01 Governing Body. The Board shall be the governing body of this organization. It shall be composed of the officers and the Elective Standing Committee chairmen. Officers: President, Vice President Membership, Vice President Philanthropic Programs, Vice President Fund Development, Vice President Finance, Secretary, Treasurer. Elective Standing Committee Chairmen: Assisteens`� Liaison, Bylaws, Chapter House Manager, Education, Public Relations, Strategic Planning, Thrift Shop Manager. Only elected members of the Board shall attend Board meetings and have a vote. The Parliamentarian shall attend Board meetings in a nonvoting capacity. 4.02 Powers. The Board shall be subject to the powers and functions as prescribed by the bylaws. 4.03 Policies and Standards. The Board shall have the power to establish and maintain policies and standards. 4.04 Management. The Board shall have the responsibility for the general management of the corporation and the power to act for the corporation between meetings of the membership. 4.05 Terms of Office. Members of the Board shall hold office for a term of one (1) year or until their successors are elected and assume office. They shall assume office at the close of the May Joint Board meeting. No member shall be eligible to serve more than two (2) consecutive terms in the same office. 4.06 Meetings. Regular meetings of the Board shall be held on the third (3rd) Tuesday of each month unless otherwise directed by the Board. 4.07 Conduct of Meetings. Members of the Board may participate in a meeting through use of conference telephone or similar communications equipment, including but not limited to electronic meetings, so long as all members participating in such meeting can communicate with one another. Final discussion and vote shall be by simultaneous aural communication among all participating members. Such participation shall constitute personal presence at the meeting. 4.08 Special Meetings. Special meetings of the Board may be called by the President and shall be called upon the written request of five (5) members of the Board, provided notice of such special meetings shall have been given to each Board member at least three (3) days prior thereto. 4.09 Quorum. A majority of the Board shall constitute a quorum. 4.10 Vacancies. Vacancies on the Board, except in the office of President, shall be filled by majority vote of the Board. The office of President shall be filled by the Vice President Membership, and the Board shall fill the vacancy thus created. 4.11 Executive Committee. The Executive Committee shall be composed of the officers of the Board. This committee shall have the power of the Board between meetings of the Board. Four (4) members shall constitute a quorum. The Parliamentarian shall attend Executive Committee meetings in a nonvoting capacity. Article 5 Nominations and Elections 5.01 Nominating Committee. In December and January, the Nominating Committee shall be elected. Two (2) members and one (1) alternate shall be elected by and from the Board at the December Board meeting and a minimum of three (3) members and one (1) alternate elected by and from the voting membership at the January regular meeting. A member nominated at the January meeting must be present to accept or decline the nomination. The chairman and vice chairman shall be elected by and from the Nominating Committee. No member shall be eligible to serve two (2) consecutive years. The Secretary shall call the first meeting of the Nominating Committee. 5.02 Slate. In March, the Nominating Committee shall submit its slate of nominees for offices on the Board. Only one (1) nominee shall be elected to each office. These offices are: President, Vice President Membership, Vice President Philanthropic Programs, Vice President Fund Development, Vice President Finance, Secretary, Treasurer, Assisteens Liaison, Bylaws Chairman, Chapter House Manager, Education Chairman, Public Relations Chairman, Strategic Planning Chairman, Thrift Shop Manager. 5.03 Notice. The committee chairman shall submit a copy of the slate of nominees to the Secretary and to each voting member at least one (1) month prior to the election meeting or at the previous regular meeting. 5.04 Petition Process. Ten percent (10%) or more of chapter members eligible to vote may nominate, by signed petition, an additional nominee for an office on the Board by mailing such petition together with the written consent of the nominee to the Secretary at least ten (10) days prior to the election meeting. No member shall sign more than one (1) nominating petition in a year. 5.05 Election Meeting. The Board shall be elected at the election meeting in April. 5.06 Voting. Elections shall be by voice vote, except when a nominating petition shall have been received, in which event the vote for the contested office shall be by ballot. Article 6 Officers and Their Duties 6.01 President. The President shall: (a) Be chief executive officer of the corporation; (b) Preside at meetings of the Board and membership; (c) Appoint, with Board approval, the chairmen of Appointive Standing Committees, unless otherwise provided in these bylaws; (d) Appoint special committees by direction of the Board or membership; (e) Appoint a Parliamentarian; (f) May appoint an Assistant Treasurer, unless otherwise provided in these bylaws; (g) Sign legal documents with the Secretary; (h) Be authorized to sign checks with the Vice President Membership, Vice President Philanthropic Programs and Secretary; (i) Be, ex -officio, a member of all committees except the Nominating Committee; and Q) Shall serve on the Bylaws and Membership Committees the year after the presidency. (k) Present an annual report of corporate activities to the membership; (1) Submit to the national office the President's Year -End Summary within thirty (30) days following the corporation's annual meeting, and (m) Serve as delegate to the annual and special meetings of National Assistance League. 6.02 Vice President Membership. (a) Shall be chairman of the Membership Committee; (b) Shall be a member of the Strategic Planning, Education, Bylaws Committees and Volunteer Coordinating Committee; (c) Shall be a member of the Hospitality and Assisteens Committee; (d) Be authorized to sign checks with the President, Vice President Philanthropic Programs and Secretary; (e) Serve as second delegate to represent the chapter at the annual and special meetings of National Assistance League; and (f) Shall appoint, with Board approval, the Historian, Hospitality, Placement/Hours, Sunshine and Thrift Shop Scheduling Appointive Standing Committee chairmen. 6.03 Vice President Philanthropic Programs. (a) Shall be chairman of the Philanthropic Programs Committee; (b) Shall be a member of the Strategic Planning, Risk Management, and Grants Committees and Volunteer Coordinating Committee; (c) Shall be ex officio member of each philanthropic programs committee; (d) Be authorized to sign checks with the President, Vice President Membership and Secretary; (e) Serve as first alternate to represent the chapter at the annual and special meetings of National. Assistance League; and (f) Shall appoint, with Board approval, the chairmen of all philanthropic programs of the chapter. 6.04 Vice President Fund Development. (a) Shall be chairman of the Fund Development Committee; (b) Serve as second alternate to represent the chapter at the annual and special meetings of National Assistance League; and (c) Shall oversee and provide policy guidance to all fundraising events planned by the Fund Development Committee. 6.05 Vice President Finance. (a) Shall be chairman of the Finance Committee, (b) Shall be responsible for the overall financial planning of the chapter; (c) Shall recommend finance policies for the chapter, (d) Shall appoint, with Board approval, the chairman of the Grants Committee and Risk Management Committee. (e) Shall be a member of the Grants Committee, Risk Management Committee and the Strategic Planning Committee; (f) Shall create an annual budget of income and expenses for Board and membership approval; and f:9 (g) Shall review correspondence with the chapter's CPA. 6.06 Presiding Officer of Meetings. In the absence of the President, the Vice Presidents shall serve in the order of their office. 6.07 Secretary. The Secretary shall: (a) Record the minutes of the Board and regular meetings and permanently maintain the original minutes; (b) Be custodian of the records of the corporation including the minutes of committee meetings, but excluding financial records; (c) Sign legal documents with the President; (d) Certify, immediately following receipt of the call to the annual or special meeting of National Assistance League, the names of the chapter delegate and alternate to the National Secretary; (e) Be authorized to sign checks with the President, Vice President Membership, and Vice President Philanthropic Programs; and (f) Immediately notify the national office when an auxiliary is certified or dissolved. 6.08 Treasurer. The Treasurer shall: (a) Be chief financial officer of the corporation; (b) Be responsible for the collection and disbursement of funds; (c) Be responsible for the financial records of the corporation; (d) Be responsible for the filing of required tax forms; (e) Be a member of the Finance and Strategic Planning Committee; (f) Submit to the national office per capita dues including auxiliaries to arrive at the national office on or before June 1; and (g) Submit to the National office within four and one-half (4'/z) months following the end of the fiscal year the required documents in compliance with National Policies for Chapters. Article 7 Indemnification 7,01 Indemnification of Officers, Directors, Employees and Agents. To the extent allowed by state law, the Board of the chapter shall have the authority to indemnify any officer, director or agent duly authorized by the Board who was or is made a party to any proceeding in any action, other than an action brought by or on behalf of the national organization or the chapter, by reason of the fact that such person was such an officer, director or agent, at the time of the occurrence constituting the cause of action, against all expenses, judgments, settlements and/or liability reasonably incurred in connection with the proceeding. The authority to indemnify shall be exercised by the Board on the basis of each such occurrence. Indemnification shall not include reasonable attorneys' fees paid or incurred by such persons if the Board agrees to and does provide an attorney to defend such action at the expense of the chapter. 7.02 Indemnification of National Assistance League. The chapter agrees to defend and indemnify and hold National Assistance League, and its officers, directors, members, employees and agents (collectively, "National Assistance League Indemnified Parties') harmless against any charges, damages, costs and expenses (including reasonable attorney's fees and court costs), liability or loss which any National Assistance League Indemnified Party may suffer, sustain or become subject to as a result of or arising out of any action or inaction of such chapter. In any action or proceeding relating to the foregoing indemnity, and brought against any National Assistance League Indemnified Party, the National Assistance League Indemnified Party shall have the right to (a) participate in the defense of such action or proceeding with attorneys of its own choosing or (b) defend itself in any action or proceeding with attorneys of its own choosing. Article 8 Standing and Special Committees 8.01 Committee Composition. Members of each committee shall be appointed by the committee chairmen with approval of the Board unless otherwise provided in these bylaws. The composition of a committee shall include those who serve by virtue of office as specified in the bylaws and/or members as deemed necessary. 8.02 Elective Standing Committees. (a) Membership Committee. The Vice President Membership shall be chairman of this committee. The committee shall be composed of the Historian, Hospitality Chairman, Placement/Hours Chairman, Sunshine Chairman, Thrift Shop Scheduling Chairman, Education Chairman, Orientation Chairman, Volunteer Coordinator Chairman, Assisteens Liaison, immediate past President and members as may be deemed necessary. The committee shall establish goals and implement plans for membership stability and growth. It shall inform prospective members of the responsibilities and commitment of membership. The committee shall be in charge of membership events for the membership and for prospective members. (b) Philanthropic Programs Committee. The Vice President Philanthropic Programs shall be chairman of this committee. The committee shall be composed of the chairmen of each philanthropic program of the chapter and members as may be deemed necessary. This committee shall be responsible for developing and supervising philanthropic programs which have been approved by the Board and the membership. This committee shall research and develop new philanthropic programs based on community need. (c) Fund Development Committee. The Vice President Fund Development shall be chairman of this committee. The committee shall be composed of the Public Relations Chairman and members as may be deemed necessary. This committee shall recommend fundraising activities necessary to meet requirements of the budget. Upon approval by the Board, the committee shall draft and execute plans necessary to carry out such activities. (d) Assisteens Committee. The Assisteens Liaison shall be the chairman of this committee. The Committee shall be composed of the Assisteens Coordinator, Assistant Treasurer, Vice President Membership and members as may be deemed necessary. The Assisteens Liaison shall appoint, with Board approval, the Assisteens Coordinator, The Assisteens Liaison shall serve on the Membership, Education, Bylaws, Risk Management Committees and Volunteer Coordinator Committee. This committee shall oversee the Assisteens auxiliary. (e) Bylaws Committee. The Bylaws chairman shall be the chairman of this committee. The committee shall be composed of the Parliamentarian, Vice President Membership, Education Chairman, Assisteens Liaison, immediate past President and members as may be deemed necessary. The committee shall be responsible for keeping the chapter bylaws current by yearly review. The Committee shall review and revise chapter bylaws, standing rules and policies as directed by appropriate vote of the membership or Board. (f) Chapter House Committee. The Chapter House Manager shall be the chairman of this committee. The committee shall be composed of the Thrift Shop Manager, Risk Management Chairman and of members as may be deemed necessary. The committee shall supervise the maintenance and repairs of the chapter house and shall maintain a current inventory of chapter property. The chairman shall present maintenance and repair considerations to the Board. The chairman shall serve on the Risk Management and Thrift Shop Committees. (g) Education Committee. The Education Chairman shall be the chairman of this committee. The Education Chairman shall appoint the Circle Fund, Librarian, and Orientation chairmen. The committee shall be composed of the Orientation Chairman, Librarian, Circle Fund, Vice President Membership, Newsletter Editor, Public Relations Chairman, Assisteens Liaison and members as may be deemed necessary. This committee shall be responsible for the education and training of the new voting members and shall keep the Orientation Handbook current. The committee shall establish training and education programs for the Board, committee chairmen, membership and maintain resource information and materials for member use. The chairman shall serve on the Membership, Orientation, Strategic Planning, Bylaws, Risk Management Committees and Volunteer Coordinator Committee. (h) Finance Committee. The Vice President of Finance shall be the chairman of this committee. The committee shall be composed of the Treasurer, former Treasurers and/or Assistant Treasurers, past Presidents, members with financial, investment or banking knowledge, Grants Committee chairman and Risk Management Committee chairman. This committee shall be responsible for the overall financial planning of the chapter; to recommend finance policies for the chapter; to review engagement letters from the CPA; to review annual financial statements and management letter comments from the CPA; to assist in complying with National Policies for Chapters, Finance. Annual corporate including auxiliaries budgets (operating and capital expenditures) shall be approved by the Board and membership prior to the beginning of the fiscal year. Annual auxiliary budgets shall be approved by the auxiliary governing body and membership and presented to the chapter Finance Committee to be included in the annual corporate budgets. The chairman shall serve on the Grants Committee, Risk Management Committee and the Strategic Planning Committee. (i) Public Relations Committee. The Public Relations chairman shall be the chairman of this committee. The Public Relations chairman shall appoint, with Board approval, the Newsletter Editor. The chairman shall be composed of the Newsletter Editor and members as may be deemed necessary. This committee shall release press and media notices of the chapter and shall adhere to the established policies of this chapter and those established by the national organization. This committee shall keep a press book of published releases. The chairman shall serve on the Education and Fund Development Committees. (i) Strategic Planning Committee. The Strategic Planning chairman shall be the chairman of this committee. The committee shall be composed of two (2) past Presidents, the Vice President Finance, Treasurer, Assistant Treasurer, Vice President Philanthropic Programs Chairman, Vice President Membership Chairman, Education Chairman and two (2) additional members. This committee shall facilitate the development of a strategic plan to ensure achievement of the chapter's vision and mission. The committee shall oversee monitoring and evaluation of the plan on an ongoing basis and make recommendations to the Board. (k) Thrift Shop Committee. The Thrift Shop Manager shall be the chairman of this committee. The committee shall be composed of department managers and as many members as may be deemed necessary. This committee shall be responsible for the operation of the thrift shop and recommend policies for its operation subject to the approval of the Board and membership. The Manager shall serve on the Chapter House and Risk Management Committees. 8.03 Appointive Standing Committees. (a) Assistant Treasurer. The Assistant Treasurer shall perform routine duties for the Treasurer such as deposits and reconciliations. These duties may be delegated as needed. The Assistant Treasurer shall serve on the Finance and Strategic Planning committees. (b) Assisteens Coordinator. The Assisteens Coordinator shall be the chairman of this committee. This committee shall be composed of the Assisteens Liaison and members as may be deemed necessary. The Assisteens Coordinator shall serve on the Assisteens Committee. This committee shall provide a forum for education and leadership, oversee Assisteens philanthropic programs, thrift shop volunteer hours, fundraising events and facilitate social activities. (c) Circle Fund. The Circle Fund Chairman shall understand the purpose and value of Circle and support the goals and initiatives of the annual Circle campaign. Circle Fund Chairman shall represent and obtain donations to Circle. The Circle Fund Chairman shall serve on the Education Committee. (d) Grants Committee. The committee shall be composed of a chairman, Vice President Finance, Vice President Philanthropic Programs, Operation School Bell Chairman and members as may be deemed necessary. The committee shall be responsible for researching, identifying and submitting grants necessary to meet requirements of the budget. The Grants Chairman shall serve on the Finance Committee. (e) Historian. The Historian shall keep current the written and pictorial history of the chapter and maintain a current scrapbook for the chapter and president. The chairman shall serve on the Membership Committee. (f) Hospitality Committee. The committee shall be composed of a chairman, Vice President Membership and members as may be deemed necessary. The committee shall be responsible for management and development of social functions and special physical arrangements and refreshments for chapter meetings. The chairman shall serve on the Membership Committee. (g) Librarian. The chairman shall organize, supervise and maintain the chapter resource library and encourage member use. The Librarian shall serve on the Education Committee. 10 (h) Newsletter Editor. The Newsletter Editor shall prepare and distribute the chapter newsletter, be responsible for the publication of the yearly membership directory and its distribution at the September meeting and shall be responsible for internal communications (via e-mail). The editor shall be the chapter Website Administrator. The editor shall serve on the Public Relations and Education Committees. (1) Operation Bear Hug. The committee shall be composed of a chairman, Vice President Philanthropic Programs and as many members as may be deemed necessary. The committee shall provide teddy bears to outside agencies who will distribute them during a time of need. The chairman shall serve on the Philanthropic Programs Committee. (j) Operation Community Outreach. The committee shall be composed of a chairman, Vice President Philanthropic Programs and as many members as may be deemed necessary. The committee will facilitate the administration of the services within this program to meet a range of community needs on a one-time basis. The chairman shall serve on the Philanthropic Programs Committee. (k) Operation Foster Youth. The committee shall be composed of a chairman, Vice President Philanthropic Programs and as many members as may be deemed necessary. The committee will facilitate the collaboration with local foster care homes and foster family agencies to provide needed assistance. The chairman shall serve on the Philanthropic Programs Committee. (1) Operation Nonprofit Partnerships. The committee shall be composed of a chairman, Vice President Philanthropic Programs and as many members as may be deemed necessary. The committee will form partnerships with community nonprofit organizations to assist in providing needed services to the community. Partnership service needs are defined as the provision of goods and services that the chapter determines meet a need in the community and that the chapter has no philanthropic program in place to meet these needs. The chairman shall serve on the Philanthropic Programs Committee and the Risk Management Committee. (m)Operation Scholarships Committee. The committee shall be composed of a chairman, Vice President Philanthropic Programs and as many members as may be deemed necessary. The committee shall plan and execute high school scholarships and teacher grants. The chairman shall serve on the Philanthropic Programs Committee. (n) Operation School Bell Committee. The committee shall be composed of a chairman, Vice President Philanthropic Programs and as many members as may be deemed necessary. The committee shall plan and execute the provision of new clothing to identified students in our service area. The chairman shall serve on the Philanthropic Programs Committee and Grants Committee. (o) Orientation Committee. The committee shall be composed of a chairman, Vice President Philanthropic Programs, the Education chairman and as many members as may be deemed necessary. The committee shall educate and train new members using Assistance League resources. The chairman shall serve on the Education Committee and Membership Committee. (p) Parliamentarian. The Parliamentarian shall advise the presiding officer of a meeting on matters of parliamentary procedure and confer with the President as needed. The Parliamentarian shall serve on the Bylaws Committee. 11 (q) Placement and Hours. The chairman shall record membership participation and hours served. The chairman shall serve on the Membership Committee and Volunteer Coordinating Committee. (r) Risk Management. The committee shall be composed of a chairman, Vice President Philanthropic Programs, Operation Nonprofit Partnerships Chairman, Education Chairman, Chapter House Manager, Thrift Shop Manager, Vice President Finance, Assisteens Liaison and additional members as needed who may attend to areas of responsibility assigned to the committee. The committee shall identify, analyze, assess and minimize risk areas for the safety and security of members and guests on the chapter's premises. The chairman shall serve on the Chapter House and Finance Committees. (s) Sunshine. The Sunshine Chairman shall conduct all social correspondence of the chapter. The Sunshine Chairman shall serve on the Membership Committee. (t) Thrift Shop Scheduling. The Scheduling Chairman shall be responsible for preparing the monthly thrift shop work schedule and recording absences and substitutions. The chairman shall serve on the Thrift Shop Committee and Volunteer Coordinating Committee. (u) Volunteer Coordinator Committee. The committee shall be composed of a chairman, Assisteens Liaison, Education Chairman, Vice President Membership, Vice President Philanthropic Programs, Placement/Hours Chairman, Thrift Shop Scheduling Chairman and as many members as may be deemed necessary. The committee is responsible for coordinating and providing volunteers for various functions and events. 8.04 Special Committees. The President shall appoint special committees by direction of the Board or membership. 8.05 Committee Quorum. A majority of the committee members shall constitute a quorum. Article 9 Meetings 9.01 Regular Meetings. Regular meetings shall be held on the first Tuesday of each month, unless otherwise directed by the Board, with membership approval. 9.02 Election and Annual Meetings. The regular meeting in April shall be known as the election meeting, and the regular meeting in May shall be known as the annual meeting. 9.03 Conduct of Meetings. Members of governing bodies and committees may participate in a meeting through use of conference telephone or similar communications equipment, including but not limited to electronic meetings, so long as all members participating in such meeting can communicate with one another. Final discussion and vote shall be by simultaneous aural communications among all participating members. Such participation shall constitute personal presence at the meeting. 9.04 Special Meetings. Special meetings may be called by the President and shall be called upon the written request of one third (1/3) voting members, The purpose of the meeting shall be stated in the call. Except in emergencies, at least three (3) days' notice shall be given. 9.05 Voting Rights. There shall be no vote by proxy. 12 9,06 Quorum. One-third (1/3) of the voting members shall constitute a quorum. Article 10 Finance 10.01 Fiscal Year. The fiscal year of this organization shall be from June 1 through May 31. 10.02 Dues and Fees. Annual dues shall be payable on or before April 1 and delinquent on April 25. Members holding membership in more than one (1) chapter shall pay National Assistance League dues only to primary chapter or auxiliary. VOTING: Voting NONVOTING: Nonvoting Community Contributor PALS Assisteens $85.00 $150.00 $300.00 $40.00 $35.00; New Members $45.00 10.03 National Assistance League Dues. Annually, the corporation shall pay to National Assistance League per capita dues of thirty-five dollars ($35) and ten dollars ($10) per capita Assisteens. Annually, the corporation shall pay to National Assistance League per capita pro rata dues of seventeen and one-half dollars ($17.50) and five dollars ($5) per capita Assisteens for members joining after December 1. 10.04 Requirements. The corporation shall maintain a sound financial position and shall have a Certified Public Accountant audit or review its financial statements annually. The corporation shall submit an annual report to members, as required by state Corporations Code. 10.05 Delegates and Alternates. The chapter, at its own expense, shall send its delegate and may send its alternate to the annual meeting and special meetings of National Assistance League. 10.06 Proposed Expenditures. Proposed unbudgeted expenditures in excess of two thousand five hundred dollars ($2,500.00) shall be presented to the Board and membership for approval. 10.07 Fundraising. The corporation shall plan fundraising events and activities in compliance with National Policies for Chapters. 10.08 Fundraising Agent. The corporation shall not act as a fundraising agent for individuals or other organizations. Article 11 Auxiliaries 11.01 Formation. The chapter may form auxiliaries. An auxiliary name shall identify the auxiliary as an auxiliary of the chapter. Auxiliaries shall support chapter programs and activities. 11.02 Operation. (a) For administrative purposes, auxiliaries shall have their own governing body. They shall be governed by the bylaws of the corporation. Their policies and standards shall be consistent with the policies, procedures and standards of National Assistance League and the chapter. 13 (b) The auxiliary shall establish Policies for Adult Auxiliaries or Policies for Assisteens Auxiliaries. These policies shall set forth procedures to: (1) Nominate and elect members of the governing body; (2) Conduct governing body meetings; (3) Establish and operate committees; (4) Conduct meetings of the membership; and (5) Ensure fiscal compliance. (c) Policies for Adult Auxiliaries and Policies for Assisteens Auxiliaries, and any proposed amendments thereto, shall be written by the auxiliary and submitted to the chapter Board for approval prior to a vote of the auxiliary membership. (d) Adoption of Policies for Adult Auxiliaries or Policies for Assisteens Auxiliaries, and any amendments thereto, by the auxiliary, shall be by majority vote of the members of the auxiliary. (e) A current copy of auxiliary policies shall be on file at the national office. 11.03 Organization. Each auxiliary shall have a voting representative on the Board, elected by and from the auxiliary, or its Chapter Liaison to Auxiliary shall be the voting representative. 11.04 Assisteens Auxiliary. The use of the name "Assisteens Auxiliary" shall be approved by the National Board, and it shall include the words, "an auxiliary of Assistance League of Temecula Valley." Members may be in seventh (7th) through twelfth (12th) grades. It shall be represented on the Board by the Assisteens Coordinator or by the Chapter Liaison to Auxiliary, and the Assisteens Coordinator and/or Chapter Liaison to Auxiliary shall be a member of the Assisteens governing body and all Assisteens committees. Article 12 Advisory Council 12.01 Advisory Council. An Advisory Council, composed of representative members of the community, including an attorney, shall serve the corporation in an advisory capacity. Members, recommended by the Community Ambassadors Committee, shall be elected by the Board at its June meeting. Vacancies on this council shall be filled from recommendations of the Community Ambassadors Committee by vote of the Board. Article 13 National Assistance League 13.01 Determining Delegates. The chapter shall elect at its election meeting, to serve for one (1) year, a voting delegate, and an alternate thereto, for up to one hundred (100) of the chapter's membership (but not less than one (1) voting delegate and with the membership rounded off to the next highest hundred for such determination), to represent the chapter at annual and special meetings of National Assistance League. Additional delegates/alternates shall be elected for each one hundred (100) additional members, and if there are additional members in excess of those divisible by one hundred (100), one additional delegate/alternate shall be elected if there are fifty-one (51) or more additional members. 13.02 Delegate Vacancies. Should neither the delegate nor the alternate be available to serve, the Board may elect another delegate who shall be certified to the National Secretary at 14 least twenty-four (24) hours prior to the annual meeting and special meetings of National Assistance League. 13.03 Votes Per Member -Delegates. The chapter shall be entitled to that number of votes equal to its number of delegates. Article 14 Bylaws and Amendments 14.01 Bylaws for Chapters. The chapter shall be governed by these bylaws. The bylaws shall not be in conflict with the Bylaws of National Assistance League, any federal laws or with the laws of the state in which the corporation is incorporated. Conflicts unresolved by a standing committee to be determined by the National Board shall be referred to the National Board for resolution, and the decision of this body shall be final. In the event of any conflict, the laws of the state shall prevail. 14.02 Amendments and Revisions. These bylaws may be amended or new bylaws adopted by a two-thirds (2/3) vote at any regular meeting, or at any special meeting called for that purpose provided that written notice of each proposed amendment or the proposed new bylaws shall have been given to each voting member at least thirty (30) days prior to the date of any such meeting, or at the previous regular meeting. 14.03 Conforming. When amendment of these bylaws shall become necessary by action of National Assistance League, the Bylaws Committee of the chapter is authorized to conform these bylaws in accordance therewith, and such amendment shall have the same force and effect as if adopted by the members of the chapter in accordance with the provisions of 14.02 of this Article. 14.04 Filing. Current bylaws, standing rules and auxiliary policies shall be on file at the national office. Article 15 Parliamentary Authority 15.01 Rules of Order. The current edition of Robert's Rules of Order Newly Revised, as amended from time to time, shall govern the meetings of the chapter insofar as those rules are not inconsistent with or in conflict with these bylaws, the Articles of Incorporation, the Bylaws of National Assistance League, the law, the laws of the State of California or rules governing agenda, motions and related matters. 15 Attachment 3 Index of Exhibits 1) Board Authorization to Apply for CDBG Funding 81 st Chapter of National Assistance League,, Governing Board 2014-2015 Sue Sampson President Ginny Wetzel Vice President Membership Annette Sheehy Vice President Philanthropic Programs Mary Ann Newport Vice President Fund Development Dorcas Shaktman Vice President Finance Diane Koirth Secretary Arne Chandler Treasurer Elective Standing Committees Electra Demos Assisteens �^ Liaison Amy Garrett Bylaws Cindy Jasperson Chapter House Manager Ann Reese Education Chairman Terry Blanton Public Relations Chairman August 19, 2014 RE: Board of Directors AUTHORIZATION Approval to Seek 2015-2016 CDBG Funding fi-om the CITY OF LAKE ELSINORE A meeting of the Assistance League ofTemecula Valley (ALTV) Board of Directors was called to order at I0:1 Oam on August 19, 2014, by Sue Sampson, President. The. following Board members were present: • Sue Sampson, President • Ginny Wetzel, Vice -President, Membership • Annette Sheehy, Vice -President, Philanthropic Programs • Mary Ann Newport, Vice -President, Fund Development • Dorcas Shaktman, Vice -President, Finance • Diane Koirth, Secretary • Arne Chandler, Treasurer • Kathy Laurin, Thrift Shop Chairman • Electra Demos, Education Chairman • Amy Garrett, Bylaws Chairman • Donna Edwards, Public Relations Chairman • Cindy Jasperson, Chapter House Manager The following motion was made by Annette Sheehy. Pursuant to a recommendation by the ALTV Philcntthropic Committee, it is proposed that the Board ofDirectons approve the submission ofa CouununityDevelopment Block Grant(CDBG) application for fiscal ,year 2015-2016 to the CITY OT*' LAKF_ ELSINORE in the amount of twenty -eve thousand dollars ($25,000) for Operation School Bell (OSB) 2015-2016progrant_fiutding. The motion was unanimously APPROVED by the Board. Shelley Diamond Strategic Planning / Chairman�+� Kathy Laurin Sue Sampson, Presicic Date Thrift Shop Chairman Assistance League of Temecula Valley 20720 Via Montezuma Temecula, CA 92590-2510 Tel. (951) 694.8018 Fax (951) 694.8298 E-mail: altemecula@yahoo.com �:1row.temr;cul nall�y.as,i,4uiceleat,uc.org Caring and Commitment M Action Attachment 4 Index of Exhibits 1) Project Activity— Service Area Map 2) Project Activity — Description PROJECT ACTIVITY (SERVICE AREA MAP) I° m j NO.<A,�O ryry r� \YnRI N VYIIVp t r NO I S1A1 tl 33 o U ' O�\ HI➢��li OW. YL m lVA y V.� \= z m U • 5 ¢ 'd s a • axn "' e \ a t � 9 o a � a n o $ Y o • • J J m00 fl PROJECT ACTIVITY (SERVICE AREA) SCHOOL DISTRICTS The Southwest Riverside County Economic Development Region (see attached map) is the area within which the Assistance League of Temecula Valley (ALTV) provides a range of services to disadvantaged individuals and families. The Operation School Bell (OSB) program maintains Public Service Agreements (PSAs) with four (4) regional school districts within this economic development region and will in 2015-2016 clothe the specified number of schoolchildren in each district: Lake Elsinore Unified School District 545 children Menifee Union School District 420 children Murrieta Unified School District 450 children Temecula Valley Unified School District 485 children TOTAL Population Served (2014-2015) 1,900 children RIVERSIDE COUNTY The four (4) school districts in which OSB program services are provided encompass significant areas within three (3) Riverside County supervisorial districts. The ALN service area encompasses the following areas: Supervisorial District 1: the cities and communities of Lake Elsinore, Canyon Lake and Wildomar, and significant of portions of Riverside County extending from just north of the city of Lake Elsinore south to the San Diego County line and encompassing all unincorporated County areas west of the cities/communities of Lake Elsinore, Wildomar, Murrieta and Temecula. • Supervisorial District 3: the cities of Murrieta and Temecula, and significant portions of Riverside County extending from the eastern boundaries of these two cities east to Sage Road, south to the San Diego County line, and north to an area roughly delineated by the Domenigoni Parkway. Unincorporated communities include Murrieta Hot Springs, French Valley, Temecula Wine County, Glen Oaks, Diamond Valley, Pauba Valley, and Sage. • Supervisorial District 5: the city of Menifee and the southern half of the city of Perris. CITIES The cities and communities of Canyon City, Lake Elsinore, Menifee, Murrieta, Perris (southern half), Temecula, and Wildomar are within the ALTV service area. Attachment 5 Index of Exhibits 1) OSB Budget with Use of Proposed CDBG Funding v x N ` N O L O � O O N w w G C t EE O M V �n ti U 0 v � v w � T W T 'O d d d � N T ° C E E 12 v i m v c v Y O N V „ d O C c L v E O o y E m o o � 3 u C A I v =0 N m d v N ° N O N L LL N c y c 0 m c o « YW O c 2, � « E m m N G E C T S C l�0 J jC ° N y1 N V N L °+' o 0o c _� m o m _ U a v v L V N C C 00 E O u 0 A O Y O N O L O. C v d pCj m C N O w •p '^ E m m v m a ._ m Q W T A O O a U N ` E v m N J N 0a 0 o c N v O T AV=W > i a N 30 N O O _ v a WN O V G ] O v ao L pOp G) ~ co z 3 Z W d ut «O C OU N W Z v M w 'O L :n y Y O p C V o a m c v V w � � V t Z C G1 LL S O O N m d0 N 0 0 0 00 O 0 oM a o o N w v .M-+ N M N 01 .o a` v x N ` N O L O � O O N w w G C t EE O M V �n ti U 0 v � v w � T W T 'O d d d � N T ° C E E 12 v i m v c v Y O N V „ d O C c L v E O o y E m o o � 3 u C A I v =0 N m d v N ° N O N L LL N c y c 0 m c o « YW O c 2, � « E m m N G E C T S C l�0 J jC ° N y1 N V N L °+' o 0o c _� m o m _ U a v v L V N C C 00 E O u 0 A O Y O N O L O. C v d pCj m C N O w •p '^ E m m v m a ._ m Q W T A O O a U N ` E v m N J N 0a 0 o c N v O T AV=W > i a N 30 N O O _ v a WN O V G ] O v ao L pOp G) ~ co z 3 Z W d ut «O C OU N W Z v M w 'O L :n y Y O p C V o a m c v V w � � V t Z Attachment 6 Index of Exhibits 1) Audited Financial*, fiscal year ended May 31, 2014 NOTE: Draft document; to be finalized by October 15, 2014. ASSISTANCE LEAGUE OF TEMECULA VALLEY (A California Nonprofit Corporation) AUDIT REPORT For the Fiscal Year Ended MAY 31L (With Comparative Totals for2013) ASSISTANCE LEAGUE OF TFMFCULA VALLEY (A NON-PROFIT CORPORATION) FOR THE FISCAL YEAR ENDED MAY 31, 2014 TABLE Or, CONTENTS Page INDF.,PENDF.NT AUDITOR'S REPORT ................................................... I BASIC FINANCIAL STATEMF.NT.S: STATEMENT OF FINANCIAL POSITION ......................................... 2 STATF.MFNT OFACTIVITIES d, CHANCFS INNETASSFTS .............. 3 STATEMENT OF CASH FLOWS ............................ ..... ...... ............... 4 .STATF,MFNT OF FUNCTIONAL 1::VI'FNS'FS............ :........................ 5-6 NOTFS TO FINANCIAL STATEAIENT,S... ...................... ................. ... ... ... 7-12 SUPPLEMENTAL CONSOLIDATING SCHEDULE OFACTIVITIFS ........... 13 LESLIE A. DOHERTY &COMPANY, PC CERTIFIED P U B L I C A C C O U N T A N T INDEPENDENT AUDITOR'S REPORT To the Board of Directors Assistance League of Temecula Valley Temecula, California I have audited the accompanying combined financial statements of the Assistance League of Temecula Valley (a California nonprofit organization), which comprise the combined statement of financial position as of May 31, 2014, and the related combined statements of activities and cash flows for the year then ended, and the related notes to the financial statements. Management is responsible for the preparation and fair presentation of these financial statements in accordance with accounting principles generally accepted in the United: States of America; this includes the design, implementation, and maintenance of internal control relevant to the preparation and fair presentation of financial statements that are free from material misstatement, whether dueto fraud or error. My responsibility is to express an opinion on these financial statements based on my audit. I conducted my audit in accordance with auditing standards generally accepted in the United States of America. Those standards require that I plan and perform the audits to obtain reasonable assurance about whether the financial statements are free of material misstatement. = - An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statements. The procedures selected depend on the auditor's ,judgment, including the assessment of' the risks of material misstatement' of the financial statements, whether due to fraud or error. In making those risk assessments, the auditor considers internal control relevant to the entity's preparation and fair presentation of the financial statements in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion -onthe effectiveness of the entity's internal control. Accordingly, I express no such opinion. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as the overall presentation of the financial statements. In my opinion, the financial statements referred to above present fairly, in all material respects, the financial position of the Assistance League of Temecula Valley as of May 31, 2014 and the changes in its net assets and its cash flows for the years then ended in conformity with accounting principles generally accepted in the United States of America. Murrieta, CA September 5, 2014 29970 Technology Drive, Suite 120 * Murrieta, CA 92563 PH: 951-698-2260 ® FAX: 951-698-2272 0 www.dohertycp2.com Member: American Institute of Certified Public Aeoounlanls o California Society of CPAs ASSISTANCE LEAGUE OF TEMECULA VALLEY (A NON-PROFIT CORPORATION) STATEMENT OF FINANCIAL POSITION MAY 31, 2014 (With Comparative Totals for May 31, 2013) ASSETS CURRENT ASSETS Cash and equivalents Inventory Grant receivable Prepaid expenses TOTAL CURRENT ASSETS CAPITAL ASSETS Property and equipment Accumulated depreciation NET CAPITAL ASSETS TOTAL ASSETS LIABILITIES AND NET ASSETS CURRENT LIABILITIES Accounts payable and accrued expenses Deferred dues revenue Other deferred revenue TOTAL LIABILITIES NET ASSETS: Unrestricted net assets Temporarily restricted net assets TOTAL NET ASSETS TOTAL LIABILITIES AND NET ASSETS 2014 $ 216,479 113,005 4,400 10,967 344,851 1,101,514 (751,076) 350,438 $ 695,289 $ 22,693 13,985 2,000 2013 $ 197,827 83,541 21,400 555 303,323 1,088,899 (700,206) 388,693 $ 692,016 $ 22,936 14,186 12,000 38,678 49,122 649,511 642,894 7.100 - 656,611 642,894 $ 695,289 $ 692,016 The accompanying notes are an integralhart of these,fh�ancial statcrnen[s 2 ASSISTANCE LEAGUEOF IfEMECULA VALLEY (A NON-PROFIT CORPORATION) S'FATHMHNT OP ACTIVITIES FOR TI IE FISCAL YEAR HNDHD MAY 31, 2014 (With Compmative Totals for May 31, 2013) Member ship event revenue Year Landed May 31, 2014 Year Faded 7,167 Temporarily (10,239) May 31,2013 (10,239) Unrestricted Restricted Total Total REVENUES, GAINS, AND OTHER SUPPORT (2,831) (280) Contributions Fundraising: 36,014 59,609 "fhrifl shop revenue: - 130,425 130,425 Contributions of merchandise sold $ 439,255 $ - $ 439,255 $ 353,726 Sales ofconhibuted merchandise 439,255 - 439,255 353,726 Less: Value of merchandise sold (439,255) (439,255) (353.726) Net sales revenue from thrift shop 432255 - 439,255 353,726 Less: Cost of sales (186.021) (186,021) (176,638) Net revenue from thrift shop 253,234 - 253,234 177,088 Member ship event revenue 7,408 7,408 7,167 Less: Cost of direct benefds to attendees (10,239) (10,239) (7,447) Net profit/loss from membership events (2.831) - (2,831) (280) Contributions 36.014. `- 36,014 59,609 Grams - 130,425 130,425 80,362 Gift -in-kind donations 62,238 - 62,238 51,044 Membership and Assisleens dues 16,593,. - 16,593 17,408 Interest income 220 - 220 142 Othcr miscellaneous income -,2,116 - 2,116 2,337 Net assets released from restrictions Satisfaction of purpose restrictions 123,325 ' (123,325) TOTAL REVENUES, GAINS, AND OTHER SUPPORT 490.909 7,100 498,009 387.710 EXPENSES Program expenses: Operation School 13e11(* 230,305 - 230,305 165,794 Non profit partnership 62,611 - 62,611 51,297 Community Outreach 7,219 - 7,219 18,448 Operation Scholarship 35,220 - 35,220 30,225 Other programs 78.811 79,811 32,989 'fatal program service expenses 414,167 414,167 298,743 Supporting services: Management and general 30,917 - 30,917 39,722 Membership development 14,671 - 14,671 15,325 Fundmising 24.537 - 24,537 18,908 Total supporting services expenses 70,125 70.125 73,955 TO'T'AL EXPENSES 494,292 - 484,292 372,699 CHANGE IN NET ASSETS 6,617 7,100 13,717 15,012 NE If ASSETS A'F BEGINNING OF YEAR 642,894 642,894 627,882 NETASSETS AT'END OF YEAR 4 6491511 $ 7,100 $ 656.611 $ 642,894 The ocemnpat0ying notes are an Integral pati of0vese financial slaftanena 3 ASSISTANCE LEAGUE OF TEMECULA VALLEY (A NON-PROFIT CORPORATION) STATEMENT OF CASH FLOWS FOR THE FISCAL YEAR ENDED MAY 31, 2014 (With Comparative Totals for May 31, 2013) CASH FLOWS FROM OPERATING ACTIVITIES: Increase (decrease) in net assets Adjustments to reconcile decrease in net assets to net assets provided by (used in) operating activities: Noncash items: Depreciation (Increase)decrease in operating assets: Prepaid expenses Grants receivable Inventory Increase(deerea.se) in operating liabilities: Accounts payable and accrued liabilities Deferred dues revenue Other deferred revenue NET CASH FLOWS PROVIDED (USED) BY OPERATING ACTIVITIES CASH FLOWS FROM INVESTINGACTIVITIES; Acquisitions of property and equipment NET CASH PROVIDED (USED) BY INVESTING ACTIVITIES INCREASE(DECREASE),IN; CASH AND EQUIVALENTS CASA AND EQUIVALENTS AT BEGINNING OF YEAR CASH AND EQUIVALENTS AT END OF YEAR SUPPLEMENTAL INFORMATION: Interest paid 2014 2013 $ 13,717 $ 15,012 50,871 48,276 (10,412) 2,723 17,000 (16,400) (29,464) 12,300 (249) 18,574 (201) (362) (10,000) 12,000 31,262 92,123 (12,615) (19,313) (12,615) (19,313) 18,647 72,810 197,827 125.017 $ 216,474 $ 197,827 The accompanying notes are an integral part oflhese financial swiements 4 ASSISTANCE LEAGUE OF TEMECLILA VALLEY (A NON-PROFITCORPORATION) S"PATEMENT OP FUNC HONAL EXPENSES FOR THE FISCAL, YEAR ENDED MAY 31, 2014 (With Comparative Totals for May 31, 2013) Accounting Advertising and public relations Automobile expense Bank charges Clothing Contributed merchandise Direct program expenses Donated use of facility Dues aad subscriptions Education and training Equipment rental and maintenance Grant miting Hospitality and courtesy Liability insurance Occupancy expenses: Defamation Property insurance Property management Properly taxes Repairs and maintenance Security monitoring Utilities Office expense Postage and shipping Printing and publications Scholarships Supplies Telephone Travel and conference TO I' AL EXPENSES Less expenses included with revenue on statement of activities Year Ended Mav 31, 2014 PROGRAM SERVICES Operation Total School Non Profit Community Operation Other Program Bell x� Pmtnership Outreach Scholarships Programs Services 159 217,200 9,841 458 l 38 31 113 278 20 253 ' 60 1,854 230,305 34,847 373 373 373 62,611 7,219 35,220 160 319 217,200 5,363 75,461 92,148 56,875 560 1,018 46 84 38 69 139 252 340 618 24 44 309 562 34.847 74 134 1,660 4,633 78,811 414,166 'I OTAL EXPENSES PER S'PA7l's.MEN'f OP AC'I'IVI"PIES $ 230,305 $ 62,611 S 7.219 $ 35,220 $ 78,811 % 414,166 7Yre accompanying noses ore on mlegrol parl of lhe.se financial statements 5 ASSISTANCE LF,AGUE OF I'EMECULA VALLEY (A NON-PROFIT CORPORATION) S"fA"I'RMENIOF FUNCTIONAL EXPENSES (aantinued) FOR 1111, FISCAI YEAR ENDI-D MAY 31 2014 (WTI, Coillp,,tive'I'otaIs far May 31 2013) 2014 The Occompeml,mg Role.f nfe 2p ... jog) o(pm'l Qf lflese f 9Ogclol solenienl5 6 SUPPOR'TIN'G SERVICES '1'olul Yaar Lined Thrift Special Management Membership Supporting 'falul May 31, 2013 Stoic EvantS & General Development Fundraising Services Expenses foist A v;ounting 3 - $ - $ 7,750 S - $ - $ 7,750 $ 7,750 $ 12,719 Advertising mud public relations 14,213 - - 1,796 1,975 17,984 18,303 16,400 Automobile expense 2,844 - _ _ - 2,844 2,844 3,838 Bunk charge& 7,090 - 515 - - 7,605 7,605 5,577 Clothing - - - - - 217,200 154,496 Coanbuted merchandise 439,255 - - - - 439,255 444,618 361,481 Direct progntm expenses 11,058 - - - 7,350 18,408 110,556 66,362 Donated use of facility - - - - - 56,875 43,219 Duesand subscriptions - - - 6,653 6,653 6,653 6,133 Education and training - - 686 - - 686 686 2,211 Equilanent rental and maintenance - - 3,111 - 3,111 1I11 3,687 Grant writing - - - - 13,705 13,705 13,705 10,596 l iospitulity end courtesy - 8,710 - 3,653 - 12,363 12,363 10,168 Liability insurance 6,146 - 321 -. 6,467 6,467 6,681 Oacuponey cs pense": - Depreciation 46,750 - 3,103- - - 40,854 50,871 48,276 Property insuamw 3,836 - 255 - - - 4,091 4,174 4,216 Prapctly management 3,156 209 - 3,365 3,434 1,789 Property taxes 11,580 - 769 - 12,349 12,601 12,293 Repairs and nm intenance 28,375 1,883 . - - 30,258 30,876 43,982 Seonuty monifndog 2,009 133 - - 2,142 2,186 1,888 Utilities 25,837 1,715 - - 27,552 28,114 27,735 Office expense - 977 - - 977 977 990 Postage and slipping - 584 69 - 653 653 741 Printing mid publications - -. 2,717 953 - 3,670 3,670 3,988 Scholarships - - - - - 34,847 29,906 Supplies 15,345 1,529 - 1,547 - 18,421 18,421 15,707 '1c cph one 6,144. - 408 - - 6,552 6,685 4,507 'Travel and confermme 1638` - 5,781 - 1,507 8,926 13,559 11,019 IOTA],EXPENSES 625,276 10,239 30,917 14,671 24,537 705,641 1,119,805 910,510 Less expenses included with revenue ou statement of activities (625,276) (10,239) - (635,515) (635,515) (537,811) TO" 1' AL EXPENSES PER S' 1'A EMEN I OF AC IIVITIP S S - $ 30,917 $ 14,671 $ 24,517 S 70,125 S 484,290 $ 372,699 The Occompeml,mg Role.f nfe 2p ... jog) o(pm'l Qf lflese f 9Ogclol solenienl5 6 ASSISTANCE LEAGUE OF TEMECULA VALLFY NOTE'S TO FINANCIAL STATEMENTS NOTE I —NATURE OF ACTIVITIES AND SIGNIFICANT ACCOUNTING POLICIES A. Nature of Activities The Assistance League of Temecula Valley (the "Chapter") incorporated in 1989 and is a chartered chapter of the National Assistance League. The accompanying financial statements include the activities of the Assistance League of Temecula Valley and its auxiliary; Assisteens (collectively, the "Chapter"). The Chapter is a not-for-profit organization under the Internal Revenue Code Section 501(c)(3) and is dedicated to a program of diversified philanthropies through volunteer services of its members. The Chapter provides the following major programs: Operation School BelIP: Operation School Bell provides nem school clothing and shoes to K-12 students referred to the program by health Clerks Goth four local school districts. The purpose of the program is to enhance self-esteem, pronate learning and encourage regular school allenclanee. Chapters for Children, a service of Operation School Bell, is it partnership; with six other local chapters. The chapters combine their resources and provide clothing to needy children of milita y families stationed at Camp Pendleton Mai inc base. Save Our Students (SOS) a service of Operalion School Bell,propides duffle bags filled with items fbr immediate hygiene needs and a change of clothing to Head Start, First 5 and State School preschool classrooms, Operation Scholarships: Teacher scholarship/grants awards funds to teachers ill the four local school districts. These funds are awarded to teachers in elementary through high school for classroom. enrichment projects. Studont scholarships are awarded to graduating. high schoolsenio�s -in three local school districts. Funds are awarded based on academic excellence and outstanding community service. Operation Bear ling: This program provides bears to injured and traumatized.chilrhen, through local agencies including hospitals, police and fou dc-parhnents and to local foster care residential facilities and agencies. These beers are used to provide comfort and aid in convnunicatioo. Operation Roster Youth: This program is collaborationbctween the State of California, City of Temccula, Temecula Valley Unified School District and the County of Riverside Board of Supervisors to give emancipating foster youths an oppotuaity to succeed. Services provided include a two day retreat focused on teaching life skills. Operation Community Outreach: This program provides a range of community needs on Pm emergency, one-time basis. Referrals may, be received finm the local school districts or other organizations for specific needs. Operation Nonprofit Partnership Partnerships are formed with community 501(c)(3) organizations to assist in providing needed services to the community, This program also provides the use of the chapter's meeting room to qualified community nonprofit organizations. The Assisteens Auxiliarya provides volunteer opportunities for today's youth. Membership into the auxiliary is open to young people in grades 7-12. The aims of participation are to develop a sense of community responsibility, self-reliance, personal responsibility, poise, public speaking and leadership skills. Assisteens work in the chapter thrift shop to raise money to fund ongoing philanthropic programs that benefit the community. The Chapter's support and revenues come primarily from contributions and other fundraising efforts including special events and the operation of a thrift store. 7 ASSISTANCE LEAGUE OF TEMECULA VALLEY NOTES TO FINANCIAL STATEMENTS' MAY31 2014 NOTE 1 —NATURE OF ACTIVITIES AND SIGNIFICANT -ACCOUNTING) POLICIES (continued) 13. Basis of Presentation The Chapter's policy is to prepare its financial statements on the accrual basis of accounting; consequently, revenues are recognized when earned rather than when received and certain expenses and purchases of assets are recognized when the obligation is incurred rather than when cash is disbursed. The financial statement presentation follows the recommendations of the Financial Accounting Standards Board in its Statement of Financial Accounting Standards Codification (ASC) 958, Not -for -Profit entities. Under ASC 958, the Chapter is required to report information regarding its financial position and activities according to three classes of net assets: unrestricted net assets, temporarily restricted net assets, and permanently restricted net assets, As of May 31, 2014, the Chapter had $7,100 in temporarily restricted net assets. C. Comparative Financial Information The financial statements include certain prior -year summarized comparative information in total but not by net asset class. Such information does not include sufficient detail to constitute a presentation in conformity with generally accepted accounting principles. Accordingly, such information should be read in con.junetion with the Chapter's financial statements for the year ended May 31, 2013, from which the summarized information was derived. D. Cash and Cash Equivalents The Chapter considers cash on hand and certificates of deposit with maturity dates of three months or less at the date of investment to be cash and cash, equivalents." E. Operation School Bell Inventory Despite the ceasing of the purchase OSB program inventory once the school year begins, the Chapter still maintains limited inventory for special circumstances of clothing, shoes, backpacks, and school supplies for use in the Operation School Bell program. Also, duffle bags filled with changes of clothing and hygiene items are prepared to supply emergency needs to preschool programs. Inventories are stated at lower or cost or market using the first -in, first -out inventory valuation method. F. Thrift Shop Inventory and Donated Materials The Chapter maintains an inventory of used clothing and household items donated by chapter members and others. The value of this inventory is stated at its estimated fair value. These donated itens are held for resale at the thrift shop operated by the Chapte. G. Fair Value of Financial Instruments The following methods and assumptions were used by the Chapter in estimating its fair value disclosures for financial instruments: cash and accounts payable as reported in the statement of financial position approximate tzir value because of the short maturities of those instruments, 8 ASSISTANCE LEAGUE OF TEMECULA VALLEY NOTES TO FINANCIAL STATEMENTS NOTE; 1 —NATURE OF ACTIVITIES AND SIGNIFICANTACCOUNTING POLICIES (continued H. Concentration of Risk The Chapter maintains its cash at only one financial institution. At various times during the year, the amount on deposit with a single financial institution may exceed federal depository insurance limits. At May 31, 2014, the Chapter did not have balances on deposit in excess of such limits. 1. Propertyd Equipment Property and equipment are stated at cost or at their fair value at the date of donation in the case of donated assets. Expenditures for renewals and betterments, with a cost of $1,000 or more, that extend the useful lives of property and equipment are capitalized. The Chapter provides for depreciation of property and equipment by use of the straight-line method over the estimated useful lives as follows: Buildings and improvements 15 to 20 years Furniture and equipment 5 to 15 years Vehicles 5years ' J. Deferred Revenue Membership dues and contributions and grants received prior to the fiscal year to which they apply are deferred and recognized over the periods to which the dues and grants relate. Revenues deferred for collection of membership dues are classified as deferred dues revenues, while all other deferred revenues are reported separately. K. Functimtal Expense Allocation The costs of providing the various programs and other activities have been summarized on a functional basis in the statement of activities. Accordingly, certain costs have been allocated among the programs and supporting services based on the benefits derived. L. ReconnitionofRevenue Contributions received are recorded as unrestricted, temporarily restricted, or permanently restricted support depending on the existence and/or nature of any donor restrictions. The Chapter has not received any contributions with donor -imposed restrictions that would result in permanently restricted net assets. Unrestricted These generally result from revenues generated by receiving unrestricted contributions, providing services, and receiving interest from investments less expenses incurred in providing program related services, raising contributions and performing administrative services. Temporarily Restricted The Chapter reports gifts of cash and other assets as temporarily restricted support when they are received with donor stipulations that limit the use of the donated assets. When the donor restriction expires, i.e. the stipulated time restriction ends or the purpose of the restriction is accomplished, temporarily restricted net assets are reclassified to unrestricted net assets and reported in the statement of activities as net assets released from restrictions. 9 ASSISTANCE LEAGUE OF TEMECULA VALLEY NOTES TO FINANCIAL STATLAIENTS NOTE I —NATURE OF ACTIVITIES AND SIGNIFICANT ACCOUNTING POLICIES(continued) M. Contributed Services A significant portion of the Chapter's program service, fundraising and administrative functions are conducted by unpaid volunteers. The value of this contributed time is not reflected in the accompanying financial statements since the services do not require specialized skills. During the year ended May 31, 2014, these volunteers donated approximately 34,753 hours, with an estimated value of $753,793. This value was computed using an estimated hourly rate of $21.69. This is based upon the average hourly earnings of nonagricultural workers for the tune period of $19.37, as determined by the U.S. Department of Labor's Bureau of Labor Statistics, plus 12% for estimated fringe benefits. N. Estimates The preparation of financial statements in conformity with generally accepted accounting principles requires management to make estimates and assumptions that affect certain reported amounts and disclosures. Accordingly, actual results could differ from those estimates. O. Income Taxes The Chapter is a non-profit public -benefit corporation and has been recognized as tax-exempt pursuant to Section 501(c)(3) of the Internal Revenue Code and Section 2370.1d of the California Revenue and Taxation Code. Accordingly, no provision has been made for income taxes. Management has evaluated its tax positions and the certainty as to whetherthose positions will be sustained in the event of an audit by taxing authorities at the federal and state levels. The primary tax positions evaluated are related to the Chapter continued qualification as a tax-exempt organization and whether there are unrelated business income activities conducted that would be taxable. Management has determined that all income tax positions are more likely than not of being sustained upon potential audit or examination; therefore, no disclosures of uncertain income -tax `positions are required. The Chapter files informational returns in the U.S. federal jurisdiction and the state of California. NOTE 2 — INVENTORY Inventory as of May 31, 2014 is comprised of the following Thrift Shop Inventory $ 110,318 Operation School Bell Inventory 2,687 Total Inventory �$S jj 5 10 ASSISTANCE LEAGUE OF TEMECULA VALLEY NOTES TO FINANCIAL STATEMENTS NOTE 3 — PROPERTY AND EQUIPMENT Capital assets for the fiscal year ended May 31, 2014 are summarized as follows: Building $ 560,786 Leasehold Improvements 309,047 Furnitue and Fixtures 77,144 Vehicle 14,340 Subtotal 961,317 Less: Accumulated Deprecation (751,076) Subtotal 210,241 Land 140,197 Total $ 350,438 NOTE 4 — OPERATING LEASE COMMITMENT The Chapter leases a copy machine on a month-to-month basis. The monthly standard charge is $201.25 plus tax which includes 5,500 copies. The Chapter pays additional fees depending on the amount of usage over the allowed number of copies monthly. During the fiscal year ended May 31, 2014, the Chapter recorded $3,111 in equipment rental expense associated with the copy machine lease. ' NOTE 5—DEFERRED REVENUES The deferred dues revenue balance at May 31, 2014 reflects 2014-15 membership dues of $13,985 received before May 31, 2014. The other deferred revenue balance at May 31, 2014 reflects $2,000 in 2014-15 Operation School Bell awarded and/or received before May 31, 2014. NOTE 6 —NET ASSETS At May 31, 2014, net assets were restricted by donors or designated by the Chapter as follows: Unrestricted Net Assets: Designated reserve for one year's operating expenses $ 656,617 Undesignated - Total $ 656,617 ASSISTANCE LEAGUE OF TEMECULA VALLEY NOTES 70 FINANCIAL Sl AHWANT'S NOTE 7—NONCASH CONTRIBUTIONS During the year ended May 31, 2014, in additions to contributions of merchandise sold to the Chapter's thrift shop, the Chapter received other noncash contributions of materials, clothing and supplies as follows: Use of facilities $ 56,875 Clothes and furniture 5,363 Total S 62,238 NOTE 8 — SUBSEQUENT EVENTS Events subsequent to May 31, 2014 have been evaluated through September 5, 2014, the date at which the Chapter's audited financial statements were available to be issued. No events' requiring disclosures have occurred through this date. Of course, if events requiring disclosure have occurred between the balance sheet date and the date the financial statements were available to be issued they would be disclosed here. ASS1S FANCL LEAGUE or TLMECULA VALLEY (A NON-PROFIT CORPORATION) SUPPLEMENTAL CONSOLIDATING SC) FDULL; OhACTIVITPS FOR THE FISCAL- YEAR ENDED MAY 31. 2014 REVENUES, GAINS, AND OTHER SUPPORT Fundraising: Thrift shop revenue: Conti ibutions of merchandise sold Sales of contributed merchandise Less: Value of merchandise sold Net sales revenue from thrift shop Less: Cost of sales Net revenue 6'om shrift shop Membership event revenue Lass: Cost of direct benefits to attendees Net profit/loss from membership events Contributions Grants Gift -in-kind donations Membership and Assisleens dues Interest income 011) 's II Chaplet Assisleens "Dotal .S 408,397 $ 30,858 $ 439,255 408,397 30,858 439,255 (408,397) (30,858) (439,255) 408,397 30,858 439.255 (169,465) (16,556) (186,021) 238,932 14,302 253,234 7,408 211 - 7,408 (10,239) - (10,239) (2,831) - - (2,831) 35,220 - 35,220 36,014 - 36,014 130,425 - 130,425 62,238 - 62,238 14,895 1,698 16,593 220 . 211( - 220 at In aneous income , - 6 Net assets released Item restrictions Satisfaction of propose restrictions - - - TOTAL RE WENUES, GAINS, AND OTHER. SUPPORT ' '482.009 16,000 498,009 EXPENSES Program expenses: - Operation School Bell@ Non profit partnership Community Outreach (Ilcar( and Hand) Operation Scholarship Other programs Total program servioc expenses Supporting Set Vioes: Management and general Membership development Fundraising Total supporting serviecs expenses TOTAL EXPENSES CHANGE IN NET ASSET'S NET ASSETS AT BEGINNING Or YEAR NET ASSETS AT END Or YEAR 230,305 - 230,305 62,611 - 62,611 7,219 - 7,219 35,220 - 35,220 61,778 17,033 78.811 397,134 17,033 414.167 30,917 - 30,917 14,671 - 14,671 24.537 22,537 70,125 - 70,125 467,259 17,033 484.292 14,750 (1.033) 13,717 638,315 4,579 642,894 $ 653,065 $ 3,546 $ 656,611 77re crcconrparp,ing notes are my integre! par! tj(freer financial slnlen+en(s 33 Attachment 7 Index of Exhibits 1) Project Management— Organizational Chart 2) Summary of Management Capacity MANAGEMENT CAPACITY—ORGANIZATIONAL CHART Chairperson, Linda Vilgiate Vice -Chairperson, <undetermined> StoreTeam-Temecula I School Outreach Team <undetermined>, Store Leader <undetermined>, Scheduler Temecula Liaison <undetermined> Store Team - Menifee <undetermined>, Store Leader <undetermined>, Scheduler I School Outreach Team Temecula Liaison <undetermined> Store Team - Murrieta <undetermined>, Store Leader <undetermined>, Scheduler I School Outreach Team Murrieta Liaison <undetermined> Store Team - Lake Elsinore I School Outreach Team <undetermined>, Store Leader <undetermined>, Scheduler Lake Elsinore Liaison <undetermined> 2015-2016 OSB Organizational Chart Administrative & Data Entry Terry Wood <undetermined> JAI -2 - assistance leagt Temecula Valk OPERATION SCHOOL BELL' MANAGEMENT CAPACITY - SUMMARY IN OPERATION FOR 26 YEARS For 26 years, ALTV has successfully operated the OSB program and has continually increased program capacity to serve a growing population of disadvantaged school children. This philanthropic program is planned and operated by an all -volunteer team. PARTNERSHIPS ALTV's OSB program partners with four (4) regional school districts: Lake Elsinore Unified School District (USD), Menifee Union School District, Murrieta Valley USD and Temecula Valley USD. School personnel and, in particular, health aides identify and direct disadvantaged children to OSB program services. These personnel work in cooperation with the OSB volunteers to inform students and parents of the benefits and details of the program. SYSTEMATIC MANAGEMENT APPROACH Planning for each upcoming OSB program year begins well in advance of the actual autumn and winter "shopping" events at which beneficiary schoolchildren are clothed. ALTV's Board and members engage in year-round in efforts to develop funding for the current and upcoming OSB program years. Without these efforts, OSB would be unable to clothe disadvantaged schoolchildren within the local communities. Planning for the upcoming OSB program year begins early each calendar year. The OSB Chairperson develops an active, reliable team of volunteers who will publicize, educate, and organize in advance of OSB "shopping" events. All activities are carried out in accordance with guidelines established by ALTV, US HUD, and the school districts. From beginning to end, a documented, systematic methodology is employed to: 1) educate school personnel regarding OSB benefits, eligibility and registration; 2) educate disadvantaged children and parents about the program's benefits; 3) schedule "shopping" events in the stores of local major retailers; 4) schedule up to 100 children for each "shopping" event which is conveniently located close to the schools and homes of the children and families; 5) successfully, efficiently and effectively deliver program services (clothing, shoes) to beneficiaries at many "shopping" events; 6) gauge program success, gather and report relevant datasets. Attachment 8 Index of Exhibits 1) Leveraging (narrative) 2) ALTV Commitment to Fund (2015-2016) 3) OSB Program Funding Sources (2014-2015) 4) OSB Program Project Budget (2014-2015) 5) OSB Funding Documentation (2014-2015) LEVERAGING AND FUNDING SOURCES PAST FUNDING EFFORTS AND SUCCESSES For 26 years, ALTV has successfully operated the OSB program and has continually increased program capacity to serve a growing disadvantaged population. Last year (2013-2014), OSB clothed over 1,812 local disadvantaged schoolchildren. In the current year (2014-2015), OSB will clothe 1,800 disadvantaged schoolchildren. ALN will maintain program funding at prior year levels in order to ensure that children receive adequate clothing and shoes for school. Next year (2015-2016), the program year for which funding is sought, OSB will provide clothing and shoes to 1,900 schoolchildren. 2015-2016 PROGRAM FUNDING At the time of this application (September, 2014), ALN is commencing 2014-2015 Operation School Bell (OSB) program activities and will clothe 1,800 schoolchildren. Fundraising efforts for the current (2014-2015) program year continue, However, 2015-2016 funding strategies and sources will largely mirror the 2014-2015 funding strategies and sources: Government Grants: anticipated CDBG funding from the cities of Lake Elsinore, Menifee, Murrieta, Temecula, Wildomar and the County of Riverside; Corporate and Foundational Grants: anticipated financial assistance from many of the same family, private and corporate foundations that have made financial contributions in the past two years: The Community Foundation Serving Riverside and San Bernardino Counties, Pechanga Charitable Giving, Safeway Foundation, Southern California Gas Company, United Way of the Inland Valleys, US Bank Foundation, Weingart Foundation, Wells Fargo Foundation, and others. Fundraising Events: for 2014-2015, several fundraising events are slated and expected to be profitable for ALTV. Event outcomes will be assessed, event strategies will be enhanced, and the most successful events will be repeated in 2015-2016. Thrift Store Sales: ALTV has continues to undertake a very successful series of efforts to increase sales at its thrift store location in Temecula. Sales have increased commensurately and that income is a significant source of funding for OSB and other ALTV philanthropic programs. It is anticipated that upcoming fundraising efforts (2015-2016) will prove to be similarly successful and will adequately fund the philanthropic programs of ALTV. 81 st Chapter of National Assistance League°, Governing Board 2014-2015 Sue Sampson President Ginny Wetzel Vice President Membership Annette Sheehy Vice President Philanthropic Programs Mary Ann Newport Vice President Fund Development Dorcas Shaktman Vice President Finance Diane Koirth Secretary Arne Chandler Treasurer Elective Standing Committees Electra Demos Assisteens, Liaison Amy Garrett Bylaws Cindy Jasperson Chapter House Manager Ann Reese Education Chairman Terry Blanton Public Relations Chairman Shelley Diamond Strategic Planning Chairman August 20, 2014 RE! Operation School Bell Funding Assistance League of Temecula Valley (ALN) is committed to annually funding the Operation School Bell® (OSB) program. ALN operated a thrift shop located at 28720 Via Montezuma, Temecula, California. Goods donated to the thrift shop are sold and the proceeds benefit the OSB program and ALTV's other philanthropic programs. In OSB program year 2015/2016, ALTV has committed in excess of $100,000 in thrift shop proceeds to this program. Sue Sampson, Preside Assistant League of Temecula Valley Kathy Laurin Thrift Shop Chairman 28720 Via Montezuma Temecula, CA 92590-2510 Tel. (951) 694.8018 Fax (951) 694.8298 E-mail: altemecula@yaboo.com v�nnwo.teineailavaley.assistanceeague.org Caring and Commitment in Action LEVERAGING AND FUNDING SOURCES OSB PROGRAM FUNDING (CURRENT YEAR 2014-2015) This list of funding sources is not exhaustive, but it does illustrate the sources of OSB program funding for the current (2013-2014) year. Funding from the same (and additional) sources will be sought by ALTV for the OSB program when fundraising efforts commence for the 2014-2015 program year in January, 2014. Funding 5qurce Amou»t. Status �,.. ALN Thrift Store $100,000.00 In Reserve CDBG — Riverside County $13,500.00 Awarded/Committed CDBG — Lake Elsinore $12,500.00 Awarded/Committed CDBG — Menifee $10,000.00 Awarded/Committed CDBG — Murrieta $5,111.00 Awarded/Committed CDBG—Temecula $16,321.42 Awarded/Committed CDBG - Wildomar $4,535.00 Awarded/Committed Riverside County, District 1, CID $3,500.00 Applied/Pending Riverside County, District 3, CID $5,000.00 Pending Application Riverside County, District 5, CID $3,125.00 Applied/Pending Safeway (Vons) Foundation $1,500.00 Received/Paid Mazda $2,256.00 Received/Paid Southern California Edison Company $5,000.00 Received/Paid In -N -Out Burger $10,000.00 Applied/Pending US Bank Corp. Foundation $5,000.00 Applied/Pending Sam's Club $2,500.00 Applied/Pending Kohl's Department Stores $43,325.00 In Process (discounts) Pechanga Charitable Giving $2,000.00 Received/Paid United Way of Inland Valleys $10,000.00 Awarded/Committed _._......------ Disney Corp. $600.00 Awarded/Committed ALL staffing associated with the OSB program is provided by ALTV volunteers. J O O .10 � 0 o o n 0 O tD N V M o o O N U1 N r1 d ci O O GO C o O h O C v O N rl W to ✓? N VF N t/} N Vf 4f 0000 O O o o -O O:O. 1f1':O N O N'�D N O O`t0 V O O< c N .� oc�N m.... � r O dl N.. p O � 0 o o D o n o 0 O tD N V M o o � a N N V N N ci GO C h O C v rl W m � v m N O O O O O O 0 0 0 0 0 0 v D o n o 0 O tD N V M O o � a N N V N N b b v a U vy 4 0 o � a n 0 ^ Y b O Q w O GO C h O C v W v _ v tLi O S � v o v ' 'o N m n O c V V V V in O 1- w� vOi U U Documentation of 2014-2015 Funding (proof of funding committed to -date; corporate, governmental and foundational) 1) Assistance League Thrift Store Sales (correspondence of 04 September, 2013; commitment to fund) 2) CDBG Funding (RIVCO, Lake Elsinore, Murrieta, Wildomar) (correspondence from Riverside County EDA) 3) CDBG Funding (Temecula) (publication of award notice, applicable page, e-mail update) 4) CDBG Funding (Menifee) (no current documentation for this item) 5) Southern California Edison (confirmation of award & check) 6) Pechanga Charitable Giving (confirmation of award & check) 7) Mazda North America (confirmation of award & check) 8) Safeway Foundation (confirmation of award, check) 9) Disney Corp. (confirmation of award, e-mail) 10) United Way of the Inland Valleys (confirmation of award letter) 11) OTHERS. (completed/submitted applications are available upon request for outstanding requests made to In -N -Out Burger, Sam's Club. OS Bank, Riverside Supervisorial CID funding) 81 st Chapter of National Assistance Leagued Governing Board 2013-2014 Dorcas Shaktman President Ginny Wetzel Vice President Membership Debbie Valenzuela Vice President Philanthropic Programs Terry Blanton Vice President Resource Development Kathy Laurin Treasurer Ann Reese Secretary Elective Standing Committees Leticia Plummer Assisteens� Liaison Electra Demos Bylaws Amy Garrett Chapter Nouse Manager Diana Elizondo Education Charlene Lent Public Relations Sue Sampson Strategic Planning 28720 Via Montezurna Temecula, CA 92590-2510 Tel. (951) 694.8818 Fax (951) 694.8298 E-mail: altemaula@yahoo.com September 4, 2013 Assistance League' ofTemecula Valley (A LTV) is committed to annually funding its Operation School Bell' (OSB) program ALIN operates a thrift shop located at 28720 Via Montezuma, Temecula, California. Goods donated to the thrift shop are sold and the proceeds benefit the OSB program and ALTV's other philanthropic programs. In OSB program year 2014-2015, Ali V has committed $90,000 in thrift shop proceeds to the program. Additionally, ALTV volunteers will provide approximately 1,800 volunteer hours to OSB operations during the 2014-2015 program year, Valuing each hour of effm-t at $5.00 per hour provides approximately $9,000 in additional leverage funding. Dorcas Shal<unan, President Assistance League of"] emecula Valley wwW,teinecuim�alley.asslstanceleague.ers Caring and Commitment in Action ECCOUNTY ®AF RIVERSIDE ECONOMIC DEVELOPMENT AGENCY File No.: 0.116-14 May 13, 2014 Dorcas Shaktman, Executive Director - Assistance League of Temecula Valley 28720 Via Montezuma Temecula, CA 92590 RE: 2014 - 2015 CDBG FUNDING REQUEST - APPROVED: Countywide Activity Operation School Bell, $35,646 Dear Sponsor: We are pleased to notify you that the Riverside County Board of Supervisors has approved your request for CDBG funding for the activity listed below: Operation School Bell 1st District $5,000 Lake Elsinore $12,500 3rd District $7,500 Murrieta $5,111 5th District $1,000 Wildomar $4,535 Low Mod Limited Clientele Income Certification This project has been included in the County's 2014 - 2015 One Year Action Plan. The One Year Action Plan has been submitted to the U.S. Department of Housing and Urban Development (HUD) for review; the anticipated effective date of our 2014 - 2015.One Year Action Plan approval will be July 1, 2014. We are in the process of preparing your Sponsor's Agreement for the use of the CDBG funds. Once you receive your Sponsor's Agreement, you will have forty-five (45) days to have it properly executed and returned to EDA. Please note: the County will not approve your Sponsor's Agreement until an authorized representative of your organization has successfully completed the online CDBG Subrecipient Training. AdmiNslrallon Acinlion Business IMelllcdcnce. Culfurol Sew;( es Community Services Custodial .SV'f'am+lm«�FITV-006u-Lmu�ficuLCoincAae I lousina Housing Authority Information Technology NlalnlenanC0 Lconornic Development Edward -Dean Hluseum RnvircIlmenlal Plonninq Fair?, Hational Dale Festival FOI'GIGJn Trade Graffiti Abatement Forking Project Mcnagernr ;nf F'urchming Group Real Properly Redev-IOpmenl Agency Workdorce Deve:lopmenf CDBG Funding Request Approval Letter May 13, 2014 Page 2 At this time, we are undertaking the required environmental review and administrative actions pertaining to your activity. Our staff may be contacting you to discuss approved project budgets, project schedule, performance and outcome measures, national objective reporting, and other necessary items. To expedite all future correspondence and inquiries, please refer to the CDBG File number located in the upper right corner of this letter. If you have any questions regarding the program process or need additional information, please feel free to contact Jackie Melton at (951) 955-9743. Sincerely, John Thurman EDA Development Manager— CDBG/ESG Programs Slf:JT:ew 2014-2015 CITY OFTEMECULA Primary Objective Category: Outcome Category: Expected AccomplishmenL• Performance Indicator: Type of Recipient; Funding Source: Decent Housing (DH) Availabllity/Accessibility (1) 330 Persons Number of Persons Served Non -Profit Subrecipient CDBG $15,515 4. Project: Operation School Bell Priority Need: Public Services - High Sponsor: Assistance League of Temecula Valley Address: 28720 Via Montezuma, Temecula, CA 92590 Project Description: The program provides clothes and school supplies to children from low income families. CDBG funds will provide clothing for Location: children. Location: 28720 Via Montezuma, Temecula, CA 92590 Census Tract: 432.15 HUD Matrix Code: 05D, Youth Services This page is from the National Objective: LMC - Low/Mod Benefit Primary Objective Category: Suitable Living Environment (SL) City of Temecula Outcome Category: Affordability (2) Annual ActionPlan Expected Accomplishment: 200 Students Performance Indicator., Number of Persons Served 2014-15. Type of Recipient. Non -Profit Subrecipient Updated to $16,321 Funding Source: CDBG $15,515 S. Project: Domestic Violence Services Program Priority Need: Public Services - High Sponsor: Safe Alternatives for Everyone (S.A.F.E.) Address: 28910 Pujol Street, Temecula, CA 92590 Project Description: The program provides a provision of services to at -risk youth and families to avoid violence and abuse. CDBG funds will be used for staff salaries and benefits. Location: 28910 Pujol Street, Temecula, CA 92590 Census Tract: 432.15 HUD Matrix Code; 05G, Battered and Abused Spouses National Objective: LMC - Low/Mod Benefit Primary Objective Category: Suitable Living Environment (SL) Outcome Category: Availability/Accessibility(1) Expected Accomplishment: 200 Persons Performance Indicator: Number of Persons Served Type of Recipient: Non -Profit Subrecipient Funding Source: CDBG $15,515 IN From: Dana Weaver [Dana.Weaver@cityoftemecula.org] Sent: Monday, June 30, 2014 10:58 AM To: 'ALTV Grants' Subject: RE: Request for clarification ... Good Morning Dan, Yes, the number increased from $15,515 to $16,321. 1 verbally presented the increase to the City Council on April 22otlwhich why the reports do not match. City staff received the official award letter from HUD on April 4, 2014, stating an award of $544,070 for Fiscal Year 2014-15. This is a $26,875 increase over the estimated amount used to present award recommendations to the Finance Committee. The recommendation was to allocate the increase evenly between the activities in proportion to original allocation amount — resulting in a $806 increase. It is typical with the CDBG program that awards change due to federal government delays and funding adjustments. I will send an award letter with the exact amount once the City enters into the annual grant agreement with HUD — typically around August each year. I hope this clarifies the discrepancy for you and please call me should you have further questions. Regards, Dana Weaver Associate Planner City of Temecula (951) 693-3928 dana.weaver(cD.citVoftemecula org .j So[i II II: R\ c.a LHORi\'IA .DISH An HOISD�A I:V'!'Fft A'4110�5'41;° Cmm�sn) May 20, 2014 Mr. Dan Somerston Assistance League -Temecula Valley 28720 Via Montezuma Temecula, CA 92590 Dear Mr. Somerston: 1 amilly €umbliiig. llirecw1 I hiltmlhl opy ," Community hwusuncitl On behalf of Edison International, we are pleased to announce your organization has been selected to receive a grant in the amount of $5,000.00 for your Operation School Bell 2014-2015. In an effort to remain a key partner to our nonprofit organizations, we are committed to investing in programs such as yours which aim to make the strongest impact, especially during economically challenged times. Enclosed is a charitable contributions receipt which must be completed and returned to us as soon as possible. Also, enclosed is information about Southern California Edison's (SCF,) income -qualified programs and services to assist customers who may be experiencing financial hardships. Please share all relevant information with your program recipients. Please note, a year-end report must be officially submitted online once the funding has been utilized to inform us of your program achievements and measureable outcomes. The report should include a list of (organizations or individuals that were helped) and any other special (programs/c(nstituents) that benefited from our overall contribution to your organization. I look forward to hearing about the accomplishments of your program during the year. Sincerely, Tammy Tumbling Philanthropy & Community Investment Director Southern California Edison Enclosures cc: Jeremy Goldman, Local Public Affairs 1z4=1 Willa ❑ Gfw" Ave. I:os; mead, CA ') MO Page 1/ 1 Edison International Accounts Payable P.O. Box 700, Rosemead, CA 91770 1000017089 OUR NUMBER YOUR NUMBER DATE AMOUNT ADJUST/DISCOUNT NET AMOUNT 1901194509 DD873801 05/09/2014 5,000.00 0.00 5,000,00 OPERATION SCHOOL BELL 2014-2015 .. TOTAL AMOUNT 5,000,00 11'7x00001708 To 1: 1220 iE0EEr: -11• PECHANGA iir:soaT� c_nsrNo May 15, 2014 Assistance League of Temecula Valley Dorcas Shaktman 25720 Via Montezuma Temecula, CA 92590-2510 Dear Dorcas, Thank you for your recent request to Pechanga Resort & Casino for support of the Operation School Bell (OSB) 2014- 2015. Pechanga is proud to support and contribute to worthwhile causes and charities throughout the region that help us achieve our community giving goals and objectives. We are pleased to inform you that your request for request for monetary support has been approved in the amount of $2,000.00, on a one-time basis, and does not imply or obligate future funding from Pechanga. Please note that all requests, whether new or recurring, are reviewed and measured against our current goals and budget. Please find our award for support enclosed herein. Please contact Heather Holmes at hholmes@pechanga-pdc.com with any particulars regarding our sponsorship benefits. As stated in the application, based on the value of your grant, we may request via email that you complete an impact report on the success of your upcoming project. We wish you the best of luck for a successful program. Sincerely, Pechanga Community Giving 45000 Pechanga Parlavay, l'emecula, CA 92592 • Mailing address'. P.O. Box 9041, Temecula, CA 92S89-9041 • www. hechan9a.com 243178 y=� �A i COMERICA BANK & TRUST, NA soowwDnRo AVE 317413 DETROIT, MI 40226 �� goo A N; MAZDA NORTH AMERICAN OPERATIONS CfoR iza PO BOX 54130 IRVINE-, CA 92619-4130 — DATE 07 17 2014 AMOUNT� $**"`*' 2 256.00 MM DD YYYY _ - USD 3 THIS CHECK EXPIRES AND IS " VOID 75 DAYS FROM ISSUE DATE c PAY EXACTLY **TWO THOUSAND TWO HUNDRED FIFTY SIX AND 00/100 DOLLARS" > TO THE ASSISTANCE LEAGUE OF ORDER OF: TEMECULAVALLEY TEMECULA VIA CA 925 MA 0-2510 - J TEMECULA CA 92590-2510 1'00003174130 100-2.24047861; REMITTANCE STATEMENT MAZDA NORTH AMERICAN OPERATIONS PO BOX 54130 IRVINE, CA 92619-4130 PAYEE: ASSISTANCE LEAGUE OF TEMECULA VALLEY ADDITIONAL INFORMATION: VENDOR N0.112280 MAZDA NORTH AMERICAN OPERATIONS PO BOX 54130 IRVINE, CA 92619-4130 ASSISTANCE LEAGUE OF TEMECULA VALLEY 28720 VIA MON TEZUMA TEMECULA, CA 92590-2510 CHECK NUMBER: 317413 DATE: 07/17/14 CHECK AMOUNT: $2,256.00 3 Oil 00 t 1J)nm un -(171731)111P DATE REFERENCE 0'7/07/2019 2256.00070719 TOTAL: DESCRIPTION MAZDA DRIVE FOR GOOD COMMUNITY GRANT AMOUNT 2,256.00 2,256.00 M THE VONS. September 5, 2014 FOUNDATION Dan Somerston Assistance League of Temecula Valley 28720 Via Montezuma Temecula, CA 92590-2510 Dear Mr. Somerston: The Vons Foundation and our employees are extremely proud of our reputation for the generosity at the store and community level. Each year, we support many worthwhile causes. We believe it is important to give back in the communities where we operate stores. With that said, we are extremely proud to inform you that a grant has been approved for $1 ,500 (check #299-0000546) to help support your Operation School Bell Program. Thank you for allowing your sponsor, Jeff Meinardus, the Vons Foundation and its employees help your organization through this donation. Most of all, thank you for everything you do throughout the year to help in your community. Sincerely, �' U�t Carlos Illingworth Chair, Vons Foundation 618 Mlchillinda Ave. Arcadia, CA 91007-6300 PA. Box 513338 Los Angeles, CA 90051-1338 Telephone (626) 821-7000 P, 299000054Gill 1:06 L L L 27881: it, REMITTANCE ADVICE Vons Foundation VENDOR NUMBER CHECK NUMBER 299.0000546 618 Michillinda Avenue 517594 DATE 08/21/2014 Arcadia. CA 91007 VENDOR NAME AMOUNT $******1,500.00 ASST LEAGUE OF TEMECULA VALLEY PAGE 0001 OF 0001 INVOICE NUMBER INV DATE PO NUMBER INV AMOUNT DISCOUNT I NET AMOUNT 29 CUS-081114-002 08/11/2014 11500.00 0.00 1.500.00 CAROL EGENIAS PAGE TOTAL 1,500.00 RUNNING TOTAL 1,500.00 0.00 1.500.00 0.00 1,500.00 ALTV Grants From: cgadmin@cybergrants.com Sent: Wednesday, September 03, 2014 4:38 PM To: altvgrants@gmail.coin Subject: Request Approved Follow Up Flag: Follow up Flag Status: Flagged Your request for Disney theme park tickets for charitable fundraising purposes has been approved. We are pleased to honor your request with four complimentary Disneyland Resort One (1) Day Park Hopper Tickets. This donation is valued at $600.00. The tickets are valid during normal operating hours and provide admission to a magical experience at both Disneyland Park and Disney California Adventure Part< for one day. Complimentary tickets have no cash value and cannot be upgraded. The tickets will be mailed to the organization approximately 30 days prior to the date of the fundraising event at the address you provided below: ASSISTANCE LEAGUE OF TE-MECULA VALLEY Dorcas Shaktman 28720 VIA MONTEZUMA TEMECULA, California 92590-2510 United States If you have not received the ticket donation three weeks prior to your event, please contact DLR.Cominunity.Relationsodisney.com and reference request number - with your question. If contacted less than three weeks prior to the event, we are unable to guarantee that your donation will arrive by the date of your event. Thank you. CG/JMAIL/48303953 >I NIH1114i� July 17, 2014 Ms. Dorcas Shaktman President United Way of the Assistance League of Temecula Valley Inland valleys 28720 Via Montezuma Temecula, CA 92590 Subject: 2014-2015 Strategic Funding Agreement Dear Dorcas, We are pleased to inform you of the total amount your agency will receive per program for the 2014-2015 Strategic Funding cycle: Assistance League of Temecula Valley Education- Operation School Bell- $10,000.00 Funding recommendations are made through the volunteer community review process, are reviewed and refined by the Community Impact Committee, and approved by the Board of Directors. (The total distribution does not include campaign designations made directly to your agency). The determining factor In choosing programs for 2014-2015 Strategic Funding were those that best fit the United Way of the Inland Valleys priority areas. Equal payments of the Strategic Funding amounts will be malled monthly, beginning with the first payment on July 1, 2014, Subsequent payments WIN be released after the Strategic Funding Agreements have been signed and returned to United Way of the Inland Valleys. Enclosed are two signed copies of the Strategic Funding Agreement by the UWIV Board Chair and President & CEO. Please review carefully the provisions of the agreement, including the timeline for submitting reports and consequences for non-compliance. Please have your Executive Director and Board Chair sign both copies of the agreement and return one signed copy to United Wav of the Inland Valleys ("UN United Way of the Inland Valleys must receive the signed agreement before August 1st in order for the August and subsequent allocation checks to be released. Below is feedback regarding your CRT program review: The committee very much appreciated the thoroughness of the presentation and the wonderful work that Is being down In the Southwest area. We look forward to partnering with you to improve the quality of life in Western Riverside County Sincerely, Gail Ousley Vice President, Development & Community Impact Home Office: 6215 River Crest Dr., Suite 3 • Riverside, CA 92507 • Tel 951.097.4700 • Fax 951.656.8210 Southwest Office: 25109 Jefferson Ave., Suite 225-A - Murrieta, CA 92562 - Tel 951.233.4315 www.uwiv.org CI"IY OF LAM,, ELSINORE, (",ALIFORNIA COMMUNHY DEVELOPMIfNT DFPAIZ'LMF,N"I' PLANNING DLV ISION 2015-2016 COMMUNITY DEVELOPMENT BLOCK GRANT C • • !114311IM-411100 3711 Nichols Road (Lake Elsinore, CA 92530 Contact Maryann Edwards 951-699-1526 xt. 111 Maryanne@becswc.org COUNTY OF RIVERSIDE M. • i • ' • 2015-2016 APPLICATION F• Applying Entity or Agency: Location: City: Mailing Address: Telephone Number: Fax Number: [toys & Girls Clubs of Southwest County — NON PROFIT 3711 Nichols Road Zip Code: Lake Elsinore, CA 92530 Zip Code: PO Box 8923491"einecula, CA 92589 Phone: (951) 245-4499 Fax: (951) 245-4420 Web Address:www.bRC5WC.org Executive Director: Maryann Edwards Executive Director Telephone Number: 951-699-1526 xt. 111 Executive Director E-mail: Maryanne@becswc.o� Program Manager: Sam Handley, Dir. of Operations Program Manager Telephone Number: 951-699-1526 xt. 105 Program Manager E-mail: samhjebpcsw.c.org Address (If different from above): Grant Writer: Maryann Edwards Telephone Number: 951-699-1526 xt. 111. E-mail: Maryanne@becswc.org ORGAN 17A770NAI, 141STORY: ('%his i,s a)plicahle uxly_Lf.Yotd arc cr iinrt-i)rgfit oil anis(iXinn) Date Organization founded: 1991 Date Organization incorporated as a non-profit organization: (Non -profits only) 9999 Federal Tax identification Number: 33-0475756 DUNS Number: 0099'13773 Organization Web Address: www becmwc.orr-t Does your Organization expend $500,000 or more a year in federal funds? Number of paid staff: 69 Number of volunteers: 75 Non Profit Faith Based Oryanizatiow Please list you organization' S current: 1.1oarn Ot D recto Alicia Albin Steve Amante Tony Berardino Darlene Wetton Michael Scoma .Leff Kurtz Bill Cary Crowther Alan Winkelstein Steve Vitamanti Al Rubio Attachments: Current Board o f' Directors Articles of Incorporation and By -Laws Board's Written Authorization approving submission of application BOYS & GIRLS CLUI3S 2014 Board of Directors OF SOUTHWEST COUNTY 1 Steve Amante, Chairman Office: (951) 676-8800 Amante & Associates Fax: (951) 676-8887 27450 Ynez Rd., Ste.318 Home: Temecula, CA 92591 Cell: (951) 235-0560 E -Mail. steveu)amanteandassociates.com 2 Tony Berardino, 1st Vice Chairman Office: (951) 694-6105 Cornerstone E & S Insurance Services Fax: (866) 972-2290 31915 Rancho California Rd #200-383 Home: (951) 699-3059 Temecula, CA 92591 Cell: (951) 202-6038 E -Mail: TonvB(a).cornerstonoos.com 3 Jeff Kurtz, 2nd Vice Chairman Office: (951) 296-0979 The Promenade Mall Fax: (951) 296-0973 40820 Winchester Rd, Ste. 2000 Home: (951) 413-1772 Temecula, CA 92591 Cell: (951) 294-8395 E -Mail: JeffKurtzaforestcitv.net 4 Alan Winkelstein, OD, 3rd Vice Chairman Office: (951) 676-9465 Temecula Valley Optometry Fax: (951) 694-5716 30520 Rancho California Road, Ste. A106 Home: Temecula, CA 92591 Cell: (951) 265-1044 E -Mail: drwink(a)drwink.com 5 Alicia Albin, Secretary Office: (951) 696-4779 Body Works Collision Center Fax: (951) 696-4288 26871 Hobie Circle C1 + C2 Home: Murrieta, CA 92562 Cell: (951) 837-3338 E -Mail: bodyAorks4u@yeCizgji.net 6 Bill Cary, Treasurer Office: (951) 296-1005 Venturelli & Cary Co. Fax: (951) 296-0140 27349 Jefferson Ave, Ste. 101 Home: Temecula, CA 92590 Cell: E -Mail: bcan�@vcitax.com 7 Bobbi Ballwey Office: (951) 894-3325 Pacific Western Bank Fax: 41381 Kalmia St. Home: (951) 694-6151 Murrieta, CA 92562 Cell: E -Mail: hballwey�pacificwesternbank.com a Bob Bryant Office: (951) 699-2002 Bryant & Associates Insurance Services Fax: (951) 587-6531 43521 Ridge Park Dr., Ste. 102 Home: (951) 244-1933 Temecula, CA 92590 Cell: (951) 775-1799 E -Mail: bbr antinsurance(o)gmaiLcom 1 9 Myrna Crowther Office: (951) 294-5294 Prime Lending Fax: (866) 908-6792 41540 Winchester Rd, Ste. A Home: Temecula, CA 92590 Cell: (951) 775-4884 E-Mail: .com 10 Kimberly Freize Uhler Office: (951) 452-3856 Clear Blue Promotions Fax: (760) 728-3613 2136 Mil Sorpresas Dr. Home: Fallbrook, CA 92028 Cell: (951) 294-4425 E-Mail: kirnberlyCclearbluoi:>roi7iotions.com 11 Jeremy Goldman Office: (951) 249-8466 Southern California Edison Fax: 24487 Prielipp Dr Home: Wildomar, CA 92595 Cell: (626) 862-5201 E-Mail: leremy.uoldman(6)sce.c:om 12 Suzanne Paulson Office: (888) 730-7999 Eye Eco, Inc. Fax: (951) 695-3393 28544 Old Town Front Street, Ste. 303 Home: (951) 677-8898 Temecula, CA 92590 Cell: (951) 704-2213 E-Mail: suzanne(u7eveeco.com 13 Michael Scoma Office: (952) 979-7148 United Healthcare Fax: 9700 Health Care Lane Home: (951) 506-7643 Minnetonka, MN 55343 Cell: (951) 377-9747 E-Mail: micl7ael.,5co,rna.(uliccorn. 14 RandySonderhouse Office: (951)506-7613 Walmart Fax: 32225 Temecula Parkway Home: (951) 677-8026 Temecula, CA 92592 Cell: (847) 456-8793 E-Mail: Hsonde_s0270S;us wal-mart.com 2 15 Mark Stringer Office: (951) 816-3781 Wells Fargo Bank Fax: (866) 708-9619 25240 Hancock Avenue, Ste. 420 Home: (951) 526-2104 Murrieta, CA 92562 Cell: (310) 804-5757 E-Mail: mark.stringor&wellsfai o.com 16 Steve Vitamanti Office: (951) 378-7657 Aruba Networks, Inc. Fax: 38720 Via Vista Grande Home: (951) 677-0129 Murrieta, Ca 92562 Cell: (951) 378-7657 E-Mail: svitamanti, be cswe;.o q 17 Darlene Wetton Office: 331-2216 Temecula Valley Hospital, CEO Fax: 331-2211 31700 Temecula Pkwy Home: Temecula, CA 92592 Cell: 619-889-0541 E-Mail: clrarlene wtaton �uhsinr,.c�m 3 1671809 ).s 7NDaRSED PILL D '1n Vo oft" D" t7 Iu Sah c N sama cw>�r ARTICLES Or INCORPORATION AUR 2 i t7"� KA NFg4tU,SpryolS W The name of this corporation is BOYS & GIRLS CLUB Or `LEMECULA II This corporation is a non profit public benefit corporation and is not organized for the private gain of any person, iss organized under the Nonprofit public St Benefit Corporation Law for charitable purposes. The specific purpose of this corporation is to organize and provide for a boys and girls club needed to allow the youth and young adults in the Temecula community to succeed and to have an alternative for young adults in the Temecula area, within the meaning of Section 501 (c) (3) provision of any future United States Internal Revenue law notwithstanding any other provision of these Articles, this corporation shall. not, except to an insubstantial degree, engage in any activities Or' Exercise any powers that are not in urtherance of the purpose of.this corporation, and the corporation shall not carry on any other activities not permitted to be carried on (a) by a corporation exempt from the Federal income tax under Section 501 (c) (3) of the Internal Revenue code of 1954 or the corresponding Provisions of any future United State Revenue .law, or (b) by a corporation, contributions to which are deductible under Section 170 (c) (2) of the Internal Revenue Code of 1954 or the corresponding provision of any tutu re United States internal revenue law. zzs The name and address in California of this corporations initial agent for service of process is: Leigh Engdahl 41859 Corte 'Selva Temecula, ca. 92390 IV No substantial part of the activities of this corporation shall consist of carrying on propaganda, or otherwise attempting to influence legislation, and this corporation shall not participate in or intervene in (including publishing or distributing statements) any political campaign on behalf Of any candidate for public office, IN B The property of this corporation is irrevocably dedicated to charitable purposes, as set forth in Article Two above. n Part of the net earnings of this corporation shall inure to the benefit of its directors, trustees, officers, private shareholders or members, or too any individual. C. On the winding up and dissolution of this corporation, after paying or adequately providing for the debts and obligation of the corporation, the remaining assets of this corporation shall be distributed to an organization organized and operated exclusively for charitable purposes and that is tax exempt under Section 501 (c) (3) of the Internal Revenue Code of 1954. D. 'Phis corporation in organized and operated exclusively for Charitable and educational purposes within the meaning of, Section 502 (c)(3) of the Internal Revenue Code, Y;. Notwithstanding any other provision of these Articles, the corporation shall not carry on any other activities not permitted to be carried an (1) by a corporation exempt from federal income tax under section 501 (c)(3) of the Internal Revenue Code or (2) by a corporation contributions to which are deductible under Section 170 (c)(2) of the Internal Revenue Code. V The names and addresses of the persons appointed to act as the initial directors of this corporation are: Michael W. Donaldson 31240 Calle Felicidad Temecula, Ca. 92390 Ronald Parks 30514 Colina Verde Temecula, Ca. 92390 Timmy Daniels 28260 Via Princessa K Temecula, Ca. 92390 Leigh Engdahl 41859 Corte Selva Temecula, Ca. 92390 Date: August 25, o Michael W. Donaldson, Incorporator Ronald Parks, Inoo� rporatlr azmmy JD7iels*; TTj-6"orporator / c, ei ^h 7.e i`gh'JC ngdah17,`Incorporator 0 We, the above mentioned init.i.a1 directors of this corporation hereby declare that we are the Persons who executed the foregoing Articles of Incorporation, which execution is our act and deed. 14ichael W. Donaldson, TncorporatOr nd 31240 Calle Pelicidad Temecula, ca. 92390 Ronald Parks, Incorporator and Director 30514 Colina verde Temecula, ca. 92390 _ Timmy Dani Is, Tazporpora� for and Direc 28260 Via P Incessa $C Temecula, ca. 92390 Leigh`-.Engdahl,Inc rpora for 4:1859 Corte Selva Temecula, ca. 92390 uizector 3 rector I is ieYLAYS OE BOYS ANg GlRL9 CLOD OF TEMECULA ART O -ii AV_LI�O SeS and I11 mi.tat. l.G us Section 1. G e p e I a Purpose_ The objectives uP. L;;is Corporation shall be: ia) To foster and promote the physical, social, educational, vocational and character development of boys and girl.,, especially those living in or near the Temecula valley. ( b ) To meet Rt all times Lhe Requirements for Membership A the Cloys and Girls Clubs of Amexino i.aO rporated under federal law. Section 2. Limitations. This corporation is a non-profit public benefit corporation and is not organized for the private gain of any person. it is organized under the tion -profit Public Benefit Corporation Law for charitable purposes, The corporation is organized exclusively for Such purposes and shall satisfy the requirements of: (a) Section 501 (c) (3) of the Internal Revenue Code of the United States; (b) Section 23702 (d) of the California Revenue and Taxation Corse; and (c) Section 214 of the California Revenue and 'Paxation Cocle, In Particular, no part of the net income or e.sse.ts lE� i;he corporaCi.cn sha11 ever inure to the bene'f.i.t oY: any direc'to�, ofif:i.ccr, or private person; no substantial Part the of. tine s.ctivi_ties o� corporationshall consist of carrying on propaganda or o�tlze�tgise a'ttemhting to influen'�e Legislation; and the corporat;o,.� s.la].l not participate or intervene in any Political camuai giz (including the publication or distr.ibution of statements) on behalf oL all .y candidate fur public office. The property o is tl�c corporation .is irrevocably dedicated to the above-stataci purpose , s Upon dissolution of iaind'ing UP of the corporation, its assets zemainin4 after payment, or provisiozz5 for. payment, of al.l debts and liabilities of this corporation, shall be distributed to a Ilan- Profit fund foundation or r.nrporation tahich i.s or.gani.zed a�iu operated for the specific and primary purpose set forth hereinabove and wlticlz leas established its tart exempt status under Jecti on 501(c) (3) of the Internal Revenue Code and Section 23701 (d) U. the Revenue and Taxation Code. If this corporation ho:l.dc any assets in trust, such assets shall be disposed of in such manne, as may be directed by decree of the Superior Court of the county in v,itich the corporation has it principal office, upon petition, therefor by the Attorney General or by a person concerned in the liquidation, in a proceeding to which the Attorney General is a Darty. 2 A na^xcr __1_T Offices Sect:ior. 7, Principal_ Office, Thprincipal office"o,° the corporation is hereby located in the City of Temecula, County o- Riverside, state of California- The ex ct location is he determined by the Board of birectors. Section 2. Outer offices. The corporation ray Lave such other offices, either within or without the State of Califo-nie, as the Board of Directors may determine or as the affairs of the corporation may require from time to time. ART IC i.I; _TT I It mhcrsh i.n There shall be no 'voting "members" of he corporation and all voting and other rights ordinarily vested in a corporate membership shall be vested in the board of Directors n accordance with the California NOB -profit Public Benefit Corporation I.aw. Non-voting Youth and other club memberships may oe created, granting privileges and subject to terns and conditi ns as specified by the Board of Directors. ARTICLE IV Hoard of Directors Section 1. Powers. Subject to limitations imposed by lata of the Articles of Incorporation, the affa rs of the corporation shall be managed, and all corporate powers 01 the corporation shall be exercised, by the Board of Directors (h reinatter referred t.c as "the Board."} Such mowers shall incl de, but shall not he 3 limited to, theLB powers to estab Iish the 1,olicies of the c:,rpuration, have general control of all Officers and commi. t-taee, and to approve all financial transactions. The hoard may delegate th_ management of the activities of the corporation to any person Or persons, management comnan Y, or committee however composed, provided that the activities and atfai.rs or tate corporation sParll be managed and ally corporate powers shall be exercised under the ultimate direction of the Board. Section 2• HOW Of Direr moors. The authorized number of directors at any time shall be an odd number not less than rune (9) and not more than twenty-five (25). The exact numaex of authorized directors silall, be irixed, within the limits speci.iied, by act of the Board. Section 3. Col.,easatiol- l,imitai,�ion ori l�;li.gibi�i_t',. I7O director may receive compensation for services as a uirector, No more than forty-nine percent (49?-) of the persons serving on the Board may be interested persons. An "intarest.ed person" is any person: (a) Compensated by the Cer"orae t ion for cervices tendered to We corporation within the preceding twelve (12) months; Or (b) Related to such a compensated person as bother, sister, ancestor, descendant, spouse, brother-in-law, sister-in-law, father-in-law, rno cher-in-law, sort-in-law or daughter-ill-law. Section 4. Term of office. Directors shall be elected by the Board at duly held annum meetings of the Board at which c quorum Ss present, Tire term n.f, office for each such clecten ,g 1.B di.�'ector he tWo ( 2 ) years, commencing at the close at .he e3-ecr.i. on, one -hair {1/2) of the authorized numher of directors. or as near there Lo as numerically t1ossible, Shall be elected each year. The candidate for each position receiving the highest „umber Of votes is elected. Vacancies in the Board, whether arising by Bray of death or ineapacit:y, resignation, or removal of an existing director, or Ly failure to elect the full authorized number of directors, or by an increase i. the authorized number of directors, or for any other cause, may be filled by election by the Board at a duly held meeting at which either a quorum or a majority of the directors l:hen in otf].ce is prP_sen't. Each director so elected shall hold office until the end o hip, or her term ar,d until his or her successor is elected, or until he or ahe resigns o,r, is removed from the Board. A director may succeed himself or herself in office for a maximum of -ee years. Section S.. Removal.__ Pxcept as otherwise Provided by law, a director may be removed from office, with or taithout. caose, only by resolution of the Board approved by a majority of the number of directors then in office, at a duly held special meeting at which a quorum is present. Section 6. Resignation. Any director may resign at any time by giving writtelt notice to the President or First Vice President and, if the resigning director is the only director, to the Attorney General. Any such .resignation shall take effect on the date of receipt, of sucli notice of at any permissible later time 5 Spec if.isd therein. Unless othr- Q rwi se soacifie:] therein, acceptance of such the resignation sl�,all not be necessary Lc; make effective. it. Section 1, R r_qu]](eat s_ Regular meetings of o, Board shall be held, withoutout Thursday Of each month, fire necessity of notice, on the fi•-=.t at 12:00 p. m,. or at such other time as the President may set by giving notice thereof. The "annual meet;,,, shall be such regular meeting for the month of September. Section 8. �pec;ial }.leetinas_. Special meetings ct theHoard, Lor any purpose or purposes, may be called at any gime by the President, the First Vice -President, or any 'three directors. (') Section <i Place of [4ec t9n 41ectings of the Hoar, may be held Ott any place designated from time to time by act of the Board. in the absence of such designation, meeLings shall be field at the Principal office of the corporation. Section 10. Notice of 1,1,eeti.ri qy__ Notice of the ±j,m,_ an(,, plz,ce of each, meeting of the Board for which notice is or must be given .shall be given to each director by one of the Lolio,,l_P❑ methods: (a) By personal delivery of written notice; (u) By first-class mail, portage paid; (c) By telephone communication, either directly to the director or to a person woo would reasonably be expected to communicate such notice promptly to the director; or (d) By tole.grarf, chargee: prepaid. G ). B All sui:11 notices shall he sent to the director's address or c.iw„t at the director's teLephone number as shown on the records corporation. P;otices sent by first-class mail shall be dc posir_e.: into a Uni.ted States mail box at least Your (4) days before the time ,et for the meeting. 170tices given by _personal delivery, telephone or telegraph shall be delivered at least forty-eight (4B) hours before the time set for the meeting. The not.i.re need 110t state the purpose of the meeting. Sec Cion 11. lleP _Lings ley Te16nP+ona. Directors may participate in and thereby "attend” any meeting of the Etoard through the ase of conference Lelephcne or similar commun.icaLions eyui.pment, so long as alldirectors participating in such meeting ran hear.- one another. Section 12- QRorum,.. The smaller r;hole number ;which i.s not less than one-half (1/2) of the number of dirccteLs shall constitute a quorum of the Board. Section 13. Acts of the Board. Except as otberwise stated in the Articles of Incorporation, these Bylaws, or the law, the following are the only vaLi.d, exercises of the corporate autl:ori,.y vested in the Board, (a) (Basic Rule) Every act, resolution, or decision approved by a majority of the directors present at a duly held meeting of the Board at which a quorum is present; and lb) I•Iaioritl_oi Quorum Rulel Every act, resolution, or decision approved by at least a majority of a quorum at a duly held nieeLing at which a quorum is initially present, but as +i.o wbic,n the trithdraaral. ct I.B director, therefrom reduces the number present below a. quorum. Section 14. Hction l9ith9at U9eLt—ill CL, Any ac Cion requi.r.ed pero,itr ed to be taken by the Board may be taken withour a meetin` if Lill dia_eotors individually to such action and such or collectively consent in writing written consent or consents are filed w;tlt the minutes of th.e proceedings of the Board. Such action chill have the same force and effect as the unanimous vote of such director,'; at a duly held ntec Linc. ARTICLE V Counnitt�ee_ Section 1. Executive Conunittee_ At the discretion of the Board, there may be .an Executive Committee of tha Board which shall, subject to "View by the Board, exercise all of the powers Of the Board, except as hereafter stated. Each director oi: the corporation who is the President, First Vice prresifient, Sewed vice President, Secretary, Treasurer and the Immediate Past. President shall be a member of the Executive Committee. one half (],/2) of 'the members of the comunittee shall constitute a quorum. Otherwise, meetings of the Executive Committee shall be hely] ill accordance with rules stated in Section 8 through 16, inclusive of Article I,'. The Executive Committee of the Board shall not have authorit: with respect to any of the following matters: (a) The election or removal of a director or execuf.ive committee member or the filling of vacancies or, the Board; 8 (Ic) The fixing of compensation of a director as c@i,-llc�ee of Che corporation; jc) The amendment or repaa.l of any resolution of: rho Jnar3 which by its express terms is not so amendable or repealable; ( 1) Cho expenditure of corpnrate funds to support c nominee for director after there are more people uOmi'Wi ed f,nr director 'L11an Call .cO elected; (e) the amendment of the Article of Incorporation; (f) The app rovI1 of a sale or contrxcC. o sale 0r substantially all the assets of the corporation not in the regular course of business; (9) The election of the corporation voluntarily to dissolve. Section 2. Rddi t_ �nx7. Cemmi. trees, The roard, Exccutival Board, or any officer may establish other committees for any specirled purpose within the authority of the party er,tahli.shing the committee and may appoint as members thereof Mach persons as are deemed appropriate. All such committees shall report their actions ,nnd re comme n da t io n C to the party es tabl1 ch ing the committee. Such other committees may not exercise the authority of the cdoard. ARTTC'LE VI Officers of the Co��aration Section 1. Officers. The corporation shall have a President, First Vice President, Second Vice President, Secretary and a chief Financial Officer (the "Treasurer"). Each of such officers shall be a director, shall be appointed by the Soard, and shall perform 9 Uig cL.iCies r,pecifiad zn 1:bese Byl acrs. 1.8 Section 2. F?0ointment anu `Germ of tg fice,_ officers requi re' ; to ba appointed by the Board, ME W appointed at the annual mer.ting of the Board following the election of diuec to rs- If such a m"Ing is not held or if: the officers are not aPPointed at such a meeting, such appointment may take Place at a subsequent special meeting of the Board called fo, that purpose. officer shall serve until the next annual meeting of the Hoard and until thei> successors are appointers, or until they resign or are removed or disqualified from serving as officer,,. Section 3. Removal, Resign—i pion and Vacancies Sha11 he the sane as Article IV, sections five (5) and six (b) Sec Cion 0 President. Subject to the control of Lhe Board, the President Shall have general supervision, direction and con uol, Of the afreirs of the corporation, The President shall. preside at all meetings of the Executive Committee of the Board and all meetings Of the Board- The President shall have such othei powers and duties as niay be directed by the Board. Section 5. Vice Pr__esidents. The First Vice President and th Second Vice president shall assist the President in the performance Of the President's duties. In the absence of the President, the First Vice President (and in the absence of the First Vice President, the Second Vice president) shall perform all of the functions of the President, and when so acting shall have all the Powers of and be subject to all restrictions upon the President shall not have ,such other Powers and Perform such orher duties z_ 10 11MY be pre^,crihad by the Board. IB Section V Secretary=_ The Secretary shall attend all meetings of the Board, keep or cause to be kept the books and rOcords of the coruoration, and shall give, or cause to be given, notice to directors 01 all meetings of the Ooard. iha Secretary shall have such other powers and perform such other duties as nay be directed by the Board, Section 7. Treasurer.- The Treasurer shall .receive and ^,afely keep all funds of the corporation and deposit them in the bank c:r banks desiynated by the Board and shall disburse the funds of the corporation only as authorized by the President or the Board and only upon checks of the corporation :signed by any two officers, or such other person as the Board may specify by resolution, The Treasurer shall keel) and maintain current books and records of account of the corporation, and shall render to the President and to the Board, upon: requests an account of all transactions by the Treasurer and of the financial condition of the corporation. The Treasurer shall have such other powers and perform such other duties as may be prescribed by the Bylaws and by act of the Board. P.RS.`lC1,B Sri 22esnonsibilit.iesof Management Section 1, General Standard of Conduct for Directors. Pxccpt as otherwise provided by law: (a) h director shall perform the duties of a director, 'including duties as a member of any committee of the Board upon which the director may serve, in good faith, in a nanner such 13, director believes to be in t.11e beet interests of the c:orPli�aCion and with such care, including reasonable inquire, as prudent 1Jozsanrdinaril,�on in a li,Y,e position mould u,e lar)co similar CirCUm St a R CPS. (b) TI) Performi.ny the duties of a director, a director stall Ue enLitl.ecl to rely on iafo,r11 at1011, OIJ i_n10❑L<, r(?UO LtS OI: statements, including financial statements and o'tfinancial data, in each case prepared or presented by; (1) One or more officers or employees of the corporati.oa Whom the director believes to i>� reliable and competent .i;; the matters pl;e sell tet]; (2) Counsel, in accountants cr other person,, as i.o matters which the director believes to be »it.hi.n such person',:; Professional or er.pert competence_ Section 2. Self D e a liil<Triansactio;ls. sel�. 10ai iqg t2'c"lllsact.l oil means a tiansaction to tyhich the corporation is a P3rt'v and 111 Which 011e or more Of .its directors has a :nate 1'131 S'. illanClr', in'Lerest• Such Self_-dealing transactions are not permitted. unless, the transaction is for the benefit of the corpc,ration alv7 is fair and reasonable to the corPoration. Exe cutins' thz transaction must be IDy majority vote of the Board, in good =aitl, without the vote of the interested director and with full knowledge Of t1le material facts concerning the transaction and the dir.cctoL's interest in the transaction. 12 ;,er,.tfun C'ona en;>I"oI,Offz_exs ,LI Director:;, (a) The Board may, by regular act of the board, fix ;ugi. and reasonable compensation of a director as an employee oz- chice, of the corporation, (b) The corporation shall not make any loan of money or property to or guarantee the obligati -en Of any director or officer, unless approved by the Attorney General; provided, however, that the corporation may advance money to a director or officer of the corporation or of its parent or any subsidiary for expenses reasonably anticipated to be, incurred in the performance of the duties of such officer or director, provided that in the absence of such advance, such director or officer would be entitled to b. reimbursed for such expenses by the corporation, its parent, or any subsidiary. The provisions of this section do not apply to .:he payment of premiums in ;chole or in part by the corporation an a life insurance policy on the life of a director or officer so long as repayment to the corporation of the amount paid by it is secured by the proceeds of the Policy and its cash surrender value. section S. investment Resnonsibilitie,s,_ (a) This section applies to al.l assets held by t,e corporation for investment. Assets which are directly related to the corporation's public or charitable programs arc not subject to this section. (b) Except as provided in subsection (c), in investing, reinvesting, purchasing, acquiring, exchanging, selling and managing the corporation's H-Vestmen Ls, the Board shail 10 h.e following: I3 (i) Avoid spoculati-oz, looking instea6 LB:r the permanent disposition Of Funds, considering the probetLlle inccvae, es well as the PrMble safr.ty of the r.oMrations's capital; anti (r) Cumply with additional standards, any, impos.=rl by express terms of an instrument or agreement pursuant to which the assets were contributed to the corporation. (a) No investment violates this section inhere it conforms, to the Provisions authorizing such investment con La inwd in ar inS Crument orret =9 em t 01t pursuant to which the assets were contributed to the corporation. Do "ve"tant violates t.hi<: section or Section 1 of this Article where it con[o rms ;,;, Provisions reyuirtu g such investment contained in an instrument or ag reoment puzsuant to which the assets were contributed i.o thtr corporation. Section 6. Indemnifica �i on of ➢i �rzctors�___ _ no n .and Oitliere=its: . (a) (pe.finIVAR ) For the purpose of this section: (1) "agent- means an ] y Person who is or was a director, officer, employee, or other anent of to ^, corporation, or is or was serving at the reguest of this corporation as director, officer, employee, or agent of another foreign e_, domestic corporation, partnership, joint venture, trust or other enterprise; (<) "1�Yoceedina" means any threatened, pendia. c,.. completed action or whether civil, 1 Proceeding, criminal, administrative, or investigative; and 14 15 t.hauL li.It, i Catir;�.l.,�ni. i. atl..u.tney's fee" r:os C&;, and any ri t.h`-r expenses inculre," defense v any 1.Umw Ur ,1:'o�_`ee l 1,11)'j:; >.'t Cj O]Il G1; an Syr?111: MW FI)1 a 1. l:Ornmy' s leon 'ogt8, and othe v e`pensey incurred iJ1esta7lI hl,,j a ripht, to ,IJ)di�nn..t l,i C'elti 011 under this sev'"On, .___. s Is _...___._._.. _..-,.._.. ..Y.. �'r cA_IIL) AO CIUa eY. tent Ci!]L an 'ilUEM V1. LA .0MOY.ai. ('' u has b.,:n saccrs_rv]. Cn, rp;e merits ' ;a the defense of: •"V pLucredIn'J ref,,,,d Co in this cec P,iurl, or in i'. thy rlrl:fr.n.ne Vt ' 'halm. issue, Ur M,LrUr 111in,lein, 'Lhe agont Wall Ile i. I 11.lemn.11i.erl ;..l.nst exl+enee; mQuAl.ly and teasnnably incur_, by the :;{Je:nl i.. nrnlectioul uith xlae clal.m, if an anent: either oei.cd any :St"!" minim or SUStrlined 7 JII(1 UII1 B; l't'I,. ,X cl]deieo _iQaillSL him. thou 1.11" „vision:; of subsections (c) l_hro,IL iei ;;mall Worm We wheKh, the ageut:. Ls anti L:1, -r] to .1. n;.l9n;n i. I, 1. <• al.lun. (c:) _��(: L.Lun'S J>�,, Lig f.;�f�_ L'el: 4Fou5; Gtl, r•r allz;» TP�e (_;n:l!ol:al.ioi,J ., iwr 1U to t_hed ru)l:ed Ciildin(,; tc� '= 1Jc: made ,>ur:;uanL KU Ai11JHeCL'.l..n' 1 bc:l,om, this TLOT n)C01li.uL Shall indem"IEV any Berson who wap Is 1 ph MY, Or is UhVelatened to he Minae a mart';;, l.n any proce.edi"'i _oLherL1. a.n an ,actio.it brow yh r. Ly, uL wl 6sinIt- Of, Chin UOr.L>or..,' iou, Or by an o[ficec, director or person gran Ceti Mated status 0, the ALCorney lenlra(1, Or LY the Attorney lenecnl an the ground UAL the. tlef(;ndaus (lrl'ector Wl15 e,C is engaging in sell-dealiny Wil "111 the menoiny Lit ,>ct:ion 2 of Chis Article, or. by the Ac.tol:no ;yueral for any breach of a duLy relating to Lhe assets hold in -'h,.vi'Iahle trust. by reason of the fates that sur'h L.terson IS or u;' .au ayeuL OF tki8 ooipoLaLion, QV nlI ::-:peace::, 15 j uuyi!le I Lli, 1-1N?S, scholemen's, end other a1011 tS actun — r.e�.soilab]_}' i,itcurre 1 alta d in connection3 with the proceeding_ d) Action Brought by or cn Beh2if �---- --o C1te CVi[>ora (l) C1<ti.ms Settled out or Court, -`� I nY agent sett.l es or otLerais'e disposes of a threatened or pending action brought by or ca behalf of this Corpora Lion with or w.i t'r.ou;: r.ourt al7provel, the hyent shall receive fro _nrlemndlicatiot' cr ei kl:er amVun Ls paid pursuant to the he of the settlement or "her disPoSltion or, for: any ea,.renses incurred in defending against the Proceeding. (2) Claims awc] Suits Cswarded, a ainst _igen L. ^�;; corporation shall indemnify any Person who was or is a . Party or i:; r.h.r.eai:eneQ to be made a parry to alY threatened, pending, o,, comp?eted ac Cion brought by or on behalf of this Corporation by reason of the fact that the Person is or elan an agent of this corporation, for all expenses actually and reasonably incurred ju connection with the defense of.: that action, provided that both of tate following are met; ( i ) The determination of good faith conduct required by subsection (e), below, is made in the manner prov;ded for therein; and ti.i.) Upon Wlication, the court in which the notion was brought determines that, in view of all of the circumstances of the case, the agent should be entitled to indemnity for the orpeuses incurred. If the agent is :`otznd to be to entitled, the court sl:all determine the aprropr.iat'e amount of expenses to be reimbur::� , (e) (U,�t:erminationof A m is Good Faith Conduct) The indemnification granted to an agent in subsections (c) and (d) above is conditiolted on the following: (11 Reg u i red__ a to n dar dg„f Conduct. The nganc seeking reimbursement must: be found, in the manner provided below, to have acted in 51ood faith, in a manner he Lelleved to be in the best interest of this corporation, and (in the case of a criminal, proceeding) without reasonable cause to believe his conduct was unlawful, and (in the case of an action brought by or on behalf of the corporation) with such care, including reasonable inquiry, as an ordinarily prudent person in a like position would use in similar circumstances. The termination of any pt:oceeding by contenders or its cc_(uivalent sha).1 not, of itself, create a presumption that the person did not act within those required standards. (£) (Advance of Expenses) Expenses incurred �n defending any proceeding may he advanced by this corporation before the final disposition of the proceeding on receipt of an undertaking by or on behalf of the agent to repay the amount of the advance unless .i t. is determined ultimately that the agent is entitled to be i3idemnified as authorized in this section, (g) (Limitations) No indemnification or advance =hall. ne made under this section, except as provided in subsection (b) or (e) (2) (i.i), in'any circumstance when it appears:. (1) That the indemnification or advance would he 17 incr,nsistentprovisi-on of the Articles of InGorporatlon or an agreement in effect at the time of- the accrual of the a1J„gO cause D1`_ dCtiOJ1 )S-Se.rLecl inthe proceeding .in 'which the extence were incurred or other amounts were paid, which prohtbits or otherwise limits indemnification; or (2) That the indemnification would be inconsistent wi.tl, any condition expressly in,pnsed by n ecure in approving a settlement, (h) (Insurance) The Board may adopt a resolution authorizing the purchase and maintenance of insurance on behalf of any agent of the corporation against. any liability asserted against or incurred by the ayent in such capacity or ari.sir;y o,,, ,, of ,.}1e agent's status as such, whether or not this corp oration would have the power to indre)Iulify the agent against that liability under tha provisions of this section, except for a liability based upon sell- do:a7.i.ng within the meaning of Section 2 of this Article. (j) (Fiduciaries or Cor orate Employee $ene�itVrlar�; This section doe;; not apply to any Proceeding against any truster, investment managep, or other fiduciary of an employee benefit play in That person's M ac.ity as such, even thought that person r_" also be the agenC of the corporation as defined in subsection (a} of this. section. Nothing contained in this section shah limit, any right to indemnification to which such a trustee, investment manager, or other fiduciary may be entitled by contract or otherwise, which shall be enforceable to the extend permitted b applicable law. 18 nI_LICL_ IX 1. F.), )fisrelIane aus Section 1. Gooks,and-Records. The. coruorati.on sha11 keep at its Principal of(i.ce a minute hook, ccntain:ing minutes of meeti.nye of the hoard mid committees, a copy of the Articles of Incorporation an,' all subsequent amendments thereto, cercifir_•d ba Cho Secretary of State, a cony of the Bylaws and all .ubsecuent amendments, c.erf.ified by the ,Secretary of the corporation, and a list: of the dile-:tors of the corporation showing their names an@ addresses and a <:or Fect and complete books of account. All books awl records of tho corporation may be inspected at. anv reasonable time by any director, or by the agent or attorney of: such director. Section 2. Fiscal� Year, The fiscal year of rile corporation shallbeyi.n on the first day of January and end on the last day of December of each year, unless changed by act of Board. Section 3, Lults of order. Except as otherwise provided'in these Bylaws, the. latest edition of Robert's "Rules of Order" shall govern all procr_•odings of the (Board of. Directors and comm'r-tees thereof. Section 4. Amendment' of Articles or Bylaws. Tne Articles of. Incorporation or Pylatas of the corporation may be amended, repealeu or added to only by resolution of the Board, approved by a maicrity of the directors then in office, at a duly held meeting at iahzch a gllornnn is present. 19 AMENDED AND RESTATED BYLAWS of BOYS AND GIRLS CLUBS OF SOUTHWEST COUNTY a California nonprofit public benefit corporation I. ARTICLE 1. NAME AND OFFICE I. L Name, The name of the Corporation (the "Corporation") shall be the "BOYS AND GIRLS CLUBS OF SOUTHWEST COUNTY" (whose individual clubs may be referred to herein individually, as a "Club" or collectively as the "Clubs"). 1.2. Office. A. The principal executive office of the Corporation for the transaction of business shall be located at 28790 Pujol Street, in the City of Temecula, County of Riverside, and State of California. B. The Board of Directors (which may also be referred to herein as the "Governing Board") may at any time establish branch or subordinate offices at any place or places where the Corporation is qualified to do business. 2. ARTICLE II. PURPOSE AND LIMITATIONS 2.1. Purpose. A. Organized in 1990 as a nonprofit public benefit Corporation, the specific and primary purpose of the Corporation is to operate and conduct clubhouses for the education, recreation and enrichment of the youth of Southwest County. B. To meet at all times the Requirements for Membership of the Boys & Girls Clubs of America, incorporated under federal law. 2.2. Limitations. The Corporation is formed solely and exclusively for nonprofit purposes, and not for monetary gain or profit, and no monetary gain or profit shall ever inure from its business to any Director or member of the Corporation. Earnings, if any, shall be used exclusively for the purpose for which the Corporation is formed. 3. ARTICLE III. MISSION 3.1. Mission. The mission of the Boys and Girls Clubs of Southwest County is to inspire and enable all youth to realize their full potential as productive, responsible, and caring citizens by providing stimulating and challenging programs through interaction with dedicated caring people. 4. ARTICLE IV. MEMBERSI-IIP 4.1. Membership. There shall be no voting "members" of the Corporation and all voting and other rights ordinarily vested in a corporate membership shall be vested in the Board of Directors, in accordance with the California Nonprofit Public Benefit Corporation Law. Non-voting youth and other club memberships may be created granting privileges that are subject to terns and conditions as specified by the Board of Directors. 5. ARTICLE V. ELECTION OF DIRECTORS 5.1. Nominations. A. The Nominating Committee shall select qualified candidates for election to the Board of Directors, as prescribed in these By -Laws, Section 6.2 and 6.3 and Article X, Section 10.1 (d)(ii). In April- of each year, the Nominating Committee will contact each Board member whose term expires on June 30 of that year and inquire as to whether or not those members wish to continue to serve on the Board. B. The Nominating Cormnittee shall make its report at the regularly scheduled May Board meeting of each calendar year. At that time, any Director present may nominate additional persons for nomination to the Board and may speak to the issue of any name in nomination. Notice of the Board Member election meeting will be provided to all Board members 7 days prior to the meeting. Notice will include the slate of candidates. C. The election of Directors is an action item on the agenda of the regular meeting held in May of each calendar year. 5.2. Election A. The election of Directors will be conducted by secret ballot at the regularly scheduled May Board meeting. A Director is permitted to submit a written statement regarding his/her vote, which shall be added as an exhibit to the minutes. Secret ballots, with a provision for write-in candidates, shall be available for inspection, in order to comply with fundamental fairness rules inherent in the law. B. Before adjournment of the election meeting of the Board of Directors, the members of the Nominating Committee will confidentially tabulate the ballots and report the results, in random order, to the Board. C. Members of the Nominating Committee will contact the approved candidates for the Board starting with the candidate who received the most votes to the candidate who received the least votes until all seats are filled. 5.3. Seating of Directors. All elected Directors shall be seated at the July meeting of the Board of Directors and shall be participating members as of July I. Retiring Directors shall continue to serve until June 30. 6. ARTICLE VI. BOARD OF DIRECTORS 6.1. Powers. A. General como rate powers. The business and affairs of the Corporation shall be managed, and all corporate powers shall be exercised, by or under the direction of the Board of Directors. B. Specific powers. Without prejudice to these general powers, the Directors shall have the power to: (1) Select and remove all Directors, officers, agents and employees of the Corporation; prescribe any power and duties for them that are consistent with the law, Articles of Incorporation, and these Bylaws; and fix their compensation. (2) Change the principal executive office or the principal business office in the State of California from one location to another; cause the Corporation to be qualified to do business in any other state, territory, dependency or country and conduct business within or outside the State of California, for holding any Directors' meeting or meetings. (3) Adopt, make and use a corporate seal and alter the form of the seal. (4) Borrow money and incur indebtedness on behalf of the Corporation and cause to be executed and delivered for the Corporation's purposes, in the corporate name, promissory notes, bonds, debentures, deeds of trust, mortgage, pledges, hypothecations, and other evidences of debt and securities. 6.2. Number and Qualification. A. The authorized number of Directors at this time shall be not less than eleven (II) or more than fitly (50). The exact number of authorized Directors shall be fixed, within the limits specified, by act of the Board. Directors need not be residents of Southwest Riverside County, California, and may be any natural person eighteen years of age or older, of good character, and dedicated to the purpose of the Corporation. B. Voting power. All voting power in the Corporation shall be vested in the Board of Directors, each Director to have one vote. 6.3. Election and Term of Office. A. As long as a quorum is present, Directors may be elected to fill a Board vacancy at any time during the year, or elected onto the Board as an additional member at any time during the year, provided the Board size complies with Section 6.2. B. Unless sooner removed, Directors shall serve for a three (3) year tern, with all terns ending on December 31 of the applicable year. Persons elected as Director may be nominated for re-election as a Director for an unlimited number of consecutive terms. C. For Directors elected at the December board meeting, who are filling a vacancy created by another board member's expiring teen, their terms shall begin on January I of that year, and expire on December 31 three (3) years later. D. If a Director is elected for an initial term at any time to fill a current or upcoming Board vacancy, their term shall begin no sooner than the month following the vacating Board members last attended meeting, and shall end on the date the vacating Board member's tern was to end. For Directors elected during the remainder of the year, their initial terms will be prorated either as shorter or longer than three (3) years, and their subsequent terms, if any, shall run for three (3) years as stated above. E. If a Director is elected as an additional Board member, their first year shall begin on the date of their election. They shall serve until December 31 of the third year. 6.4. Assessments. The Board of Directors may impose, from time to time, an amount which shall constitute an assessment against voting Directors to fund the general operation of the Board. The assessment shall be voluntary and in no way affect the ability of the Director to serve the Board. 6.5. Vacancies. A. Filling a Vacancy. The initial term of a Board member elected to fill a current or upcoming Board vacancy shall be as stated in Section 6.3 above. B. Events causing vacancies. A vacancy or vacancies shall be deemed to exist in case of the death, incapacity, resignation or removal of any Director, or (i) the minimum authorized number of Directors is increased, or (ii) if the members fail at any annual or special meeting of the Board at which any Director or Directors are elected, to elect the full authorized number of Directors, (iii) if a Director is absent three scheduled Board meetings within a one year tern, he or she shall be subject for removal. The removal of the Director who has had three absences may appeal to the Board to determine good cause and, should the absences be excused, the Director will be reinstated to continue his/her term. If determined unexcused, the removal will become effective and the Board shall have the power to elect a successor to take office at such time as the removal shall become effective. C. Resignations. A vacancy caused by resignation shall become effective upon giving written notice to the Board, unless the notice specifies a later time for the resignation to become effective. 6.6. Removal, A. Events causing removal. A Director shall be removed on the occurrence of the following: (i) the declaration by resolution of the Board of removing a Director who has been declared of unsound mind by an order of the court or convicted of a felony or has been found by final order of judgment of any court to have breached a duty under California law, or (it) the vote of a majority of the Directors to remove a Director. B. No vacancy on reduction of number of Directors. No reduction of the authorized number of Directors shall have the effect of removing any Director before that Director's term of office expires. C. Interested Persons. No more than forty-nine percent (49%) of persons serving on the Board may be "interested persons". An interested person is (i) any person compensated by the Corporation for services rendered to it within the previous twelve months, whether as a full-time or part-time employee, independent contractor, or otherwise (ii) any mother, father, brother, sister, son, daughter, ancestor, descendent, spouse, brother-in-law, sister-in-law, son-in-law, daughter-in-law, mother-in-law, or father-in-law of such a person. However, any violation of this paragraph shall not affect the validity or enforceability of transactions entered into by the Corporation. D. Self -Dealing Transactions. No Director of the Corporation nor any other Corporation, firm, association, or other entity in which one or more of the Corporation's Directors are Directors or have a material financial interest shall be interested, directly or indirectly, in any contract or transaction so long as the material financial interest is fully disclosed in good faith to the Board of Directors at the meeting in which the transaction is authorized. This Section does not apply to a transaction that is part of an educational or charitable program of the Corporation if it (i) is approved or authorized by the Corporation in good faith and without unjustified favoritism and (ii) results in a benefit to one or more Directors or their families because they are in the class of persons intended to be benefited by the educational or charitable program of the Corporation. 7. ARTICLE VII. MEETINGS 7.1. Place of Meetings and Meetings by Telephone. All meetings of the Board of Directors shall be held at the principal executive office of the Corporation, or at any other place within or outside the State of California as may be designated at any time by resolution of the Board or by written consent of all voting members of the Board. If consents are given, they shall be filed with the minutes of the meeting. Any meeting may be held by conference telephone or similar communication equipment, so long as all Directors participating in the meeting can hear one another, and all such Directors shall be deemed to be present, in person, at such meeting. 7.2. Annual Meeting/Organizational Meeting, A. The annual meeting of the Board of Directors of the Corporation shall be held during the month of June of each calendar year at the place designated in Section 7.01. The annual meeting will be to handle financial matters, committee reports, the election of officers of the Corporation and the transaction of other business. B. Immediately following each annual meeting of the Board of Directors, the Board shall hold a regular meeting for the purpose of organization. 73. Regular Meetings. Regular meetings of the Board of Directors shall be held monthly, which includes the meetings outlined in Section 7.02, during the calendar year at the location stated in Section 7.01. The Board shall fix a date and time for all regular meetings and communicate such date and time to the members of the Board. Further notice of regular meetings, if established, shall not be required. If the day adopted for regular meetings falls on a legal holiday, the meeting shall be rescheduled with proper notice as prescribed in these By -Laws. 7.4. Special Meetings. Special meetings of the Board of Directors may be called for any purpose, or purposes, by the Chairman/Chief Volunteer Officer, any Vice Chairman, Secretary, Treasurer, or any two Directors. 7.5. Notice of Meetings. A. Unless not required under provisions of these By -Laws, notice of time and place of meetings shall be given to each Director by one of the following I.B methods: (i) by personal delivery or written notice; (ii) by first class mail, postage prepaid; (iii) by telephone or electronic communication, either directly to the Director or to a person at the Director's office who would reasonably be expected to communicate such notice promptly to the Director; or (iv) by telegram, charges prepaid. All such notices shall be given or sent to the Director's address, telephone or e-mail address as shown on the records of the Corporation. B. Notices sent by first class mail shall be deposited into a United States mailbox at least four days before the time set for the meeting. Notices must be given by personal delivery, telephone, e-mail, or given to the telegraph company at least forty-eight (4S) hours before the time set for the meeting. C. The notices shall state the time and place for the meeting. However, it need not specify the purpose of meeting, or the place of meeting, if it is to be field at the principal executive office of the Corporation. 7.6. Quorum. One-half of the current number of Directors shall constitute a quontm for the transaction of any business except adjournment as provided in Section 7.OS. Every act or decision done or made by a majority of the Directors present at a meeting duly held at which a quorum is present shall be regarded as an act of the Board of Directors, subject to other provisions of the By -Laws and to the provisions of the California Nonprofit Corporation Law; (i) especially those provisions in which a Director has direct or indirect material financial interest; (ii) appoint committees; and (iii) indemnification of Directors. A meeting at which a quorum is initially present may continue to transact business, notwithstanding the withdrawal of Directors, if any action taken is approved by at least a majority of the required quorum for that meeting. 7.7. Waiver of Notice. The transaction of any meeting of the Board of Directors, however called and noticed or wherever held, shall be valid as though taken at a meeting duly held after regular call and notice if (i) a quorum is present, and (ii) either before or after the meeting, each of the Directors not present signs a written waiver of notice, a consent to hold the meeting or an approval of the minutes. The waiver of notice or consent need not specify the purpose of the meeting. Notice of a meeting shall also be deemed given to any Director who attends the meeting without protesting before or at its commencement about the lack of adequate notice. TS. Adjournment. A majority of the Directors present, whether or not constituting a quorum, may adjourn any meeting to another time and place. 7.9. Notice of Cancellation. Notice of the time and place of holding a cancelled or rescheduled meeting need not be given unless the meeting is rescheduled for more than 24 hours, in which case personal notice of the time and place shall be given before the time of the cancelled meeting to the Directors who were not present at the time of cancellation. 7. IO. Action Without Meeting. Any action required or permitted to be taken by the Board of Directors may be taken without a meeting, if all Directors of the Board, individually or collectively, consent in writing to that action. Such action by written consent shall have the same force and effect as a unanimous vote of the Board of Directors. Such written consent or consents shall be filed with the minutes of the proceedings of the Board. 7.11. Compensation of Directors and Committee Members. Directors and members of committees shall not receive any compensation for their duties as Directors or members of committees. 7.12. Confidentiality. Any confidential information pertaining to employee matters, member information, legal issues, strategic decisions and general business operations obtained while serving the Corporation, and in the course of discharging their duties, Directors, officers and personnel directly serving the Corporation are bound by an "Oath of Confidentiality". Other confidential information, not presently foreseeable, may also be discussed while in service to the Board. Held to the "Oath of Confidentiality", Directors, officers and personnel serving the Corporation shall not misuse, misappropriate or disclose any such confidential information directly or indirectly to any other person, or use the information in any way, either during the tern of their service or at any time thereafter, except as is required in the course of performing their duties or unless otherwise required by law. All records, files, communications or other records related to the Clubs shall remain exclusively the property of the Clubs and shall not be removed unless necessary in the performance of one's duties, and must be returned to the Clubs in the event the subject individual is no longer a Director, officer or personnel serving the Corporation. 8. ARTICLE VIII. OFFICERS 8.1. Officers. The officers of the Corporation shall be Chairman/Chief Volunteer Officer, hereinafter referred to as the Chairman, First Vice Chairman, Second Vice Chairman, Third Vice Chairman, Secretary, Treasurer and such other officers, as the Board of Directors shall appoint. Each officer of the Corporation must be a member of the Board of Directors one year prior to election as an officer, and shall become a member of the Executive Committee of the Board of Directors. 8.2. Nominations. The Nominating Committee shall select its recommended slate of Officers from the body of continuing Directors and present its report at the regularly scheduled May Board meeting of each calendar year. At the same meeting, any Director present may place names in nomination and may speak to the issue of any name in nomination. No nomination of a candidate for a position as an Officer will be accepted unless the candidate first agrees to fulfill the responsibility as an Officer if elected. As provided in Article V, Nominations, Section 5.I(b), the Secretary shall immediately forward to each Director with the notice of meeting, a report listing the candidates nominated for each of the elected offices. 8.3. Election. The Board of Directors shall elect all officers of the Corporation for a term of two years, or until their successors shall be qualified and elected. The election shall occur as follows: A. The election of officers will be held at the regularly scheduled June meeting of the Board of Directors. As provided in Article V, Election, Section 5.02(b), the election of officers shall be conducted by secret ballot. Should only one candidate be nominated for each elected office and no nominations are made from the floor, the secret ballot may be dispensed with and the motion to accept the presented slate of officers can be voted on. Officers shall be elected by a majority vote of the Directors present. B. The election of officers is an action itern on the regularly scheduled June agenda. At the organizational meeting any Director present may place names in nomination and may speak to the issue of any name in nomination. No nomination of a candidate for a position as an officer will be accepted unless the candidate fust agrees to fulfill the responsibility as an officer if elected. 8.4. Seating of Officers. Elected officers of the Board of Directors shall assume responsibility of their respective office July 1. Retiring officers shall continue to serve until June 30. 8.5. Removal and Resignation. Being first elected Directors, all elected officers of the Board of Directors are bound by the provisions of these By -Laws, Article VI, Resignation, Section 6.5 (b) and Removal, Section 6.6 (a). 8.6. Vacancies. A vacancy in any office because of the death, resignation, removal, disqualification, or any other cause, shall be filled by the Board of Directors. 8.7. Chairman/Chief Volunteer Officer (CVO). The Chairman shall be the Chief Volunteer Officer of the Corporation and shall, subject to the control of the Board of Directors, generally supervise, direct, and control the business and the officers of the Corporation. In addition, the Chairman/CVO shall have the following powers and responsibilities: A. Preside at all meetings of the Board of Directors and the Executive Committee B. Supervise the President/Chief Professional Officer of the Corporation in the day-to-day operation of the Clubs in a manner consistent with the wishes of the Board of Directors. C. Appoint all committee chairpersons and four Directors to the Nominating Committee with approval of the Board of Directors, and coordinate and manage the efforts of all committees with exception of the Nominating Corimuttee. D. Represent the Corporation in any communication with other Corporations, entities or the public in general. 8.8. First Vice Chairman. In the absence of the Chairman/Chief Volunteer Officer, the First Vice Chairman shall perform all the duties of the Chairman, and when so acting shall have all the power of, and be subject to all the restrictions upon the Chairman. The First Vice Chairman shall have such other powers and perform such other duties as may be prescribed for the office respectively by these Bylaws, Board of Directors or the Chairman 8.9. Second Vice Chairman. In the absence of the Chairman/Chief Volunteer Officer and the First Vice Chairman, the Second Vice Chairman shall perform the duties of the Chairman, and when so acting shall have all the power of, and be subject to all the restrictions upon the Chairman. The Second Vice Chairman shall have such other powers and perform such other duties as may be prescribed for the office respectively by these By -Laws, Board of Directors or the Chairman. 8.10. Third Vice Chairman. In the absence of the Chairman/Chief Volunteer Officer and the First and Second Vice Chainnen, the'rhird Vice Chairman shall perform the duties of the Chairman, and when so acting shall have all the power of, and be subject to all the restrictions upon the Chairman. The Second Vice Chairman shall have such other powers and perforin such other duties as may be prescribed for the office respectively by these By - Laws, Board of Directors or the Chairman. 8.11. Secretary A. The Secretary shall keep and maintain, or cause to be kept and maintained, the book of minutes at the principal office or such other place as the Board of Directors may order, of all meetings of the Directors, with the time and place of holding, whether regular or special, and if special bow authorized, the notice thereof given, the names of those present at the meeting on signed attendance sheet, and the proceedings thereof. B. The Secretary shall give, or cause to be given, notice of all the meetings of the Board of Directors required by these By -Laws or by law to be given, and shall keep the seal of the Corporation in safe custody, and handle all incoming or outgoing correspondence of the Board of Directors. C. The Secretary shall have such other powers and perform such other duties as may be prescribed for the office respectively by these By -Laws, Board of Directors or the Chairman. 8.12. Treasurer. A. The Treasurer shall keep and maintain, or cause to be kept and maintained, adequate and correct amounts of the properties and business transactions of the Corporation including, but not limited to, accounts of its assets, liabilities, receipts, disbursements, gains, losses, capital and surplus. The books and records of the Corporation shall be maintained at the principal office, and are at all times open to inspection by any Director at any reasonable time, see Article XVI, Fiscal Matters, Section 16.6. B. The Treasurer shall deposit, or cause to be deposited, all money and other valuables in the name and to the credit of the Corporation with such depositories as may be ordered by the Board of Directors. C. The Treasurer shall disburse, or cause to be disbursed, funds of the Corporation as may be ordered by the Board of Directors, taking proper vouchers for such disbursements. O. The Treasurer shall render to the Chairman and the Board of Directors at the regular meetings of the Board, or when they request it, an accounting of all the transactions as Treasurer and of the financial condition of the Corporation. E. The Treasurer shall have such other powers and perform such other duties as may be prescribed for the office respectively by these By -Laws, Board of Directors or Chairman. 8.13. hnmediate Past Chairman. The hnmediate Past Chainnan shall serve on the Executive Committee and shall perform such other duties as may be prescribed for the office respectively by these By -Laws, Board of Directors or Chairman. The hnmediate Past Chairman shall serve until the subsequent successor's term of office expires and his/her successor is elected. 9. ARTICLE IX. EXECUTIVE COMMITTEE 9.1. Number and'renure. A. The Executive Committee shall consist of the following elected officers: (1) Chainnan/Chief Volunteer Officer; (2) First Vice Chairman; (3) Second Vice Chairman; (4) Third Vice Chairman; (5) Secretary; (6) Treasurer; and (7) Immediate Past Chairman. B. The term of the Executive Committee shall be two years unless elected by the Board to fill a vacancy. 9.2. Duties and Responsibilities. A. The Executive Committee shall exercise the authority of the Board of Directors in management of the Corporation in connection with ordinary business to be carried on between meetings of the Board of Directors, which include, but are not limited to, reports and recommendations. B. The Executive Committee evaluates each Board Member annually to qualify them for continuing to serve on the Board. The Executive Committee will make the appropriate recommendations to the Board of Directors. The Board of Directors shall determine the removal of Board Members as prescribed in Article Vl, Board of Directors, Section 6.6 (a) (ii). C. The Executive Committee shall not have the authority of the Board of Directors with regard to the following: (1) Hiring, terminating, or fixing compensation of the President/Chief Professional Officer; (2) Approval of the annual budget; (3) Approval of expenditures exceeding the annual budget by more than three percent (3%) per individual meeting with a cumulative maximum of ten percent (10%) per fiscal year; (4) Amend or repeal corporate By -Laws or adopt new By -Laws; (5) Election, appointment, or termination of directors or officers; (6) Fill vacancies on the Board or any committee of the Board; (7) Amend or repeal any resolution of the Board that by its express terms are not so amendable or repeal able; (8) Create any other committees of the Board; (9) Elimination of any program authorized by the Directors; (10) Elimination of any fundraising drive or event authorized by the Directors; (11) Take any final action on any matter that, under the California Nonprofit Public Benefit Corporation Law, also requires approval of the members or approval of a majority of the members; (12) Approve any contract or transaction to which the Corporation is a party and in which one or more of its Directors has a material financial interest, except as special approval is provided in the Corporation Codes Section 5233( d)(3). 9.3. Quorum. A simple majority shall constitute a quorum for the transaction of business of the Executive Committee. 9.4, Meetings. Meetings shall be held monthly. They shall be posted and conducted in a manner consistent with Article VII, Sections 7.1,7.3,7.6,7.8 and 7.9. 10. ARTICLE X. COMMITTEES 10.1. Committees. The Board of Directors may, by resolution and adopted by a majority of the Board at the annual organizational meeting, designate one or more standing committees each of which shall consist of two or more Directors. To the extent provided in said resolution, the committees named shall have and exercise the authority of the Board of Directors in the management of the Corporation. Further, the designation of such committees and the delegation thereto of authority shall not operate to relieve the Board of Directors, or any individual Director of any responsibility imposed upon it or him/her by these By -Laws or by law. A. The Chairman of the Board shall appoint ail committee chairpersons subject to approval of the Board. B. All committees shall serve at the pleasure of the Board. No committee shall adopt By -Laws or maintain funds of its own. All committees may have a separate mission statement approved by the Board. Persons appointed in charge of committees shall be recognized as "Chairperson" and by no other title. C. The Board of Directors shall authorize and define tine specific powers and duties of all standing committees in accordance with the Strategic Plan. D. Standing Committees may include, but are not limited to: (1) Board Development Committee, The duties and responsibilities of the Board Development Committee are not limited to but shall include: being responsible for the identification, recruitment, orientation, ongoing education, and recognition of Board members. The board development process will be systematic and provide clearly defined steps to achieve optimum results. Further, the Board Development Committee is responsible for awards and recognition for Board members, including nominations for the Boys & Girls Clubs of America Service Recognition Awards, as well as other awards appropriate for local presentation. (2) Nominating Committee. The duties and responsibilities of the Nominating Committee are limited to overseeing the nominations and conducting the elections of the Board of Directors and the Officers. At the regularly scheduled Board meeting in March, the Chairman shall appoint four Directors to serve as the Nominating Committee. (3) Budget and Resource Development Committee. The duties and responsibilities of the Budget and Resource Development Committee are not limited to but shall include: working with the President/Chief Professional Officer and Treasurer in preparing the annual budget for approval by the Board of Directors; works to provide cost effective income streams; establish and implement well-planned and aggressively promoted planned giving programs; and support and actively participate in ad lnoc committees formed for the annual auction, golf tournament, and like fundraising activities (4) Facilities Committee. 'Cine duties and responsibilities of tine Facilities Committee are not limited to but shall include: assuring the overall satisfactory condition of the facilities, furnishings and grounds of the Boys'& Girls Clubs. The Facilities Committee shall develop and maintain an overall strategy for the maintenance of property and equipment, utilizing expert advice concerning technical building and maintenance problems.. The Facilities Committee shall support and actively participate in ad hoc committees formed for refurbishing, remodeling and new construction of buildings. (5) (6) Marketing Committee. The duties and responsibilities of the Marketing Committee are not limited to but shall include: developing and carrying out a year-round marketing program that interprets the activities, purpose and needs of the Boys & Girls Clubs and makes use of available media speakers, exhibits, press, radio and television. It cultivates the interest and supports of all local newspapers, radio and television stations, invites their representatives to public events of the Boys and Girls Clubs and supplies news items and articles to magazines and other publications. The Committee works with the Chief Professional Officer and the development and marketing staff in preparing news releases, the annual report, pamphlets, flyers and other publicity material. Working with the President/Chief Professional Officer, the committee shall periodically evaluate the effectiveness of all promotional materials offered by the Corporation and make recommendations to the Board of Directors on their effectiveness. The Committee annually handles the localization and placement of public service television, radio and print ads provided by Boys & Girls Clubs of America. The Committee determines the Corporation's primary media spokesperson in conjunction with the Club's Crisis Management Plan and acquaints Board members with their own personal public relations responsibilities, obtains biographical information on all Board members from the Board Development Committee, and utilizes the new value of activities performed by Board and staff members. It conducts an annual public relations forum for Board members. Program Committee Technology Committee. The duties and responsibilities of the Program Committee and the Technology Committee are not limited to but shall include: assisting the President/Chief Professional Officer and staff in ensuring that effective positive program services are in place. The Program Committee approves the yearly program goals and assesses and recommends new programs. It assures the Corporation's participation in the Commitment to Quality process and national's Outcome Measurement program; assists in obtaining needed volunteers and program materials, and supplies; and it interprets program services to the Board and the community. It ensures that the Corporation tracks and maintains members and other youth served data through the use of computer software and the latest technology. The Technology Committee provides for the establishment and implementation of an annual review and/or audit of the Corporation's technology needs and systems; secures external resources and technical assistance to meet the technology needs of the Corporation to the Board of Directors; assures that all appropriate staff receives training in Club technologies and can demonstrate needed competencies to use them. (7) Auxiliary Boards. The duties and responsibilities of any Auxiliary Board (as defined in Article XI below) are to assist the President and staff in making policy -related decisions by recommending certain courses of action for the Club that they are associated with. Specifically, each Auxiliary Board Member should recommend objectives for its Club. The recommended objectives should be consistent with those of the Corporation and should be based on the resources and needs in the specific Club's community. The Auxiliary Board should also assist the President in the periodic evaluation of its Club in relation to stated objectives. Furthermore, the Auxiliary Board is responsible for identifying and securing community resources to help carry out activities and services. Notwithstanding the duties and responsibilities of the Auxiliary Board, as set forth in this Section, the management of any Club is the responsibility of the President, acting under the direction of the Governing Board. The Auxiliary Board shall have no management rights or responsibilities. Each Auxiliary Board Member shall be required to serve oil at least one fund raising committee. Each Auxiliary Board Member may also serve on a standing committee or committees. E. In the event that any committee is deemed inactive or suspended, the Executive Committee will assume the duties and responsibilities of that respective committee. 10.2. Other Committees. Other committees not having and exercising the authority of the Board of Directors in the management of the Corporation may be designated by a resolution adopted by a majority of the Directors at which a quorum is present. Except as otherwise provided in such resolution, the Chairman of the Corporation shall appoint as many members as are deemed appropriate. 10.3. Meetings and Action of Committees. Meetings and action of committees shall be governed by, and held and taken in accordance with, the provisions of Article VII, Meetings, Section 7.03 of these By -Laws, concerning meetings of Directors, with such changes in the context of those By -Laws as are necessary to substitute the committee and its members for the Board of Directors and its members, except that the time for meetings of Committees may be determined either by resolution of the Board of Directors or by resolution of the committee. Meetings of committees may also be called by resolution of the Board of Directors. Minutes shall be kept of each meeting of any committee and shall be filed with the corporate records. The Board of Directors may adopt rules for the government of any committee not inconsistent with the provisions of these ByLaws. 10A. Tenn of Office. Each member of a committee shall continue as such until the next annual meeting of the Board of Directors, and/or until his/her successor is appointed, unless such member shall cease to qualify as a member thereof. 10.5. Vacancies. Vacancies in the membership of any committee may be filled by appointments made in the same manner as provided in the case of the original appointment. 10.6. Quorum. Unless otherwise provided in the resolution of the Board of Directors designating a committee, a majority of the whole committee shall constitute a quorum and the act of a majority of the members present at a meeting at which a quorum is present shall be the act of the committee 11. ARTICLE XI. AUXILIARY BOARDS 11. I. Auxiliary Boards (which may also be referred to herein individually as a "Community Board" or collectively, the "Community Boards"). The Board of Directors may from time to time elect to form an Auxiliary Board for any of the Clubs. Any Auxiliary Board formed by the Board of Directors shall function as a standing committee, as set forth in Section 10.I.13 above, but members of an Auxiliary Board are not members of the Board of Directors, shall have no voting authority and shall not be considered a subdivision of the Board of Directors. Any Auxiliary Board formed by the Board of Directors shall serve at the pleasure of the Board of Directors and shall have no authority or responsibility to manage the business, property and affairs of the Corporation. 12. ARTICLE XII. ADVISORY COUNCIL 12.1. Advisory Council. 'the Board of Directors may create Advisory Council. The Advisory Council shall be composed of persons who are scholars and experts in the fields of interest to the Corporation or whose expertise and support may otherwise further or have furthered the work of the Corporation. The specific functions of the Council shall be as established by resolution of the Board of Directors. Persons serving on the Advisory Council may also serve on Board committees and attend Board of Directors meetings. The appointment of Advisory Council members, and the term of such appointment, shall be as determined by the Board of Directors. 13. ARTICLE XIII. CHAIRMAN'S CIRCLE E. 1. Chairman's Circle. The Board of Directors may appoint Chairman's Circle Directors to the Board of Directors. Chairman's Circle Directors have the right to participate at meetings of the Board of Directors and shall have the right to vote on all matters presented to the Board of Directors. Chairman's Circle Directors shall not be considered for purposes of determining a quorum. 1.6 The qualifications and tenure of Chairman's Circle Directors may be established by resolution of the Board of Directors at any time. Chairman's Circle Directors shall be persons recognized for outstanding contributions to the Corporation. 14. ARTICLE XIV. PRESIDENT/CEO/CPO 14.1. Employment. The Board of Directors shall employ a President/Chief Executive Officer/Chief Professional Officer of the Corporation, fix compensation and prescribe the terms of employment. A. In January of each calendar year, the Cltairnan/Chief Volunteer Officer and all other elected officers holding office at year-end shall meet with the "President" for an annual review and evaluation of his/her performance. B. The Executive Officer's review and recommendations, with respect to continued employment and salary increases, shall be presented to the Board of Directors at their next regular meeting. 14.2. Duties and Responsibilities. In accordance with the elements of competence established for Boys and Girls Club executive, the President/Chief Professional Officer is responsible for overseeing strategic planning and operation of the Clubs, in support of organizational mission and goals as set forth by the Board of Directors of the Corporation. The President/Chief Professional Officer provides leadership, direction and support to the Board of Directors in developing organizational goals, attairring/allocating resources, and establishing policies. He/Slrc also provides leadership and direction to staff management in carrying out the key roles assigned to' them. The President/Chief Professional Officer reports directly to the Board of Directors and shall be ex -officio member of all committees. 15. ARTICLE XV. INDEMNIFICATION OF DIRECTORS, OFFICERS, EMPLOYEES, AND OTHER AGENTS 15.1. Proceedings. To the fullest extent permitted by law, the Corporation shall indemnify its directors, officers, employees, and other persons foriterly occupying any such positions, against all expenses, judgments, fines, settlements, and other amounts actually and reasonably incurred by them in connection with any "proceeding" as that term is used in that section, and including an action by or in the right of the Corporation, by reason of the fact that the person is or was a person described in that section. "Expenses" as used in this By-law, shall have the same meaning as in that section of the Corporation Code. 15.2. Board Authorization. On written request to the Board by any person seeking indemnification under Corporations Code section 5238(b) or section 5238(c), the Board shall promptly decide under Corporation Code section 5238( e) whether the applicable standard of conduct set forth in Corporation Code section 5238(b) or section 5238(c) has been met and, if so, the Board shall authorize indemnification. If the Board cannot authorize indemnification, because the number of Directors who are parties to the proceeding with respect to which indemnification is sought prevents the formation of a quorum of Directors who are not parties to that proceeding, the Board shall promptly call a meeting of members. At that meeting, the members shall determine under Corporations Code section 5238(e) whether the applicable standard of conduct has been met and, if so, the members present at the meeting in person or by proxy shall authorize indemnification. 15.3. Advancement of Expenses. To the fullest extent permitted by law and except as otherwise determined by the Board in a specific instance, expenses incurred by a person, seeking indemnification under these By-laws in defending any proceeding, shall be advanced by the Corporation before final disposition of the proceeding. On receipt by the Corporation of an undertaking by or on behalf of that person the advance will be repaid unless it is ultimately found that the person is entitled to be indemnified by the Corporation for those expenses. 16. ARTICLE XVI, FISCAL MATTERS 16.1. Contracts or Contract Agreements. The Board of Directors, except as in these By -Laws as otherwise provided, may authorize any officer or officers, agent or agents, to enter into any contract or execute any instrument in the name and on behalf of the Corporation, and such authority may be general or confined to specific instances; and unless so authorized by the Board of Directors, no officer, agent or employee shall have any power or authority to bind the Corporation by any contract or engagement or to pledge its credit or to render it liable for any purpose or to any amount. 16.2. Purchases of $5,000 or More. The President/Chief Professional Officer, on purchases of $5,000 or more, shall secure a minimum of three (3) bids. The President/Chief Professional Officer may select the acceptable bid on purchases up to $5,000, unless previously approved in the annual budget, or a special activities budget. For purchases in excess of $5,000, the Board of Directors shall select the acceptable bid. 16.3. Payment by Check or Draft. A. All checks, drafts or other orders for payment of money, note or other evidence of indebtedness, issued in the name or payable to the Corporation, shall be signed or endorsed by such person or persons and in such manner as, from time to time, shall be determined by resolution of the Board of Directors. B. Disbursement of funds exceeding $5,000 shall be made by check with two signatures required: that of the President/Chief Professional Officer, I.B and/or the Director of Operations, and/or one (1) member of the Executive Committee or by two (2) members of the Executive Committee. 16.4. Deposits. All funds of the Corporation shall be deposited from time to time to the credit of the Corporation in such banks, trust companies, or other depositories as the Board of Directors may select. 16.5. Gifts. The Board of Directors may accept on behalf of the Corporation any contribution, gift, bequest, or device for the general purposes or for any special purpose of the Corporation. 16.6. Books, Records and Inspection Rights. The Corporation shall keep at the principal office correct and complete books and records of accounting, minutes of the proceedings of its Board of Directors and Committees having any authority of the Board of Directors, a copy of the By -Laws as amended or otherwise altered to date, and a record giving the names and addresses of the Directors entitled to vote. A Director or his agent or attorney may inspect all books and records of the Corporation for any proper purpose at any reasonable time. 16.7. Fiscal Year. The fiscal year of the Corporation shall be the calendar year ending December 31 16.8. Annual Report. The annual report referred to in the California Nonprofit Corporation Law is expressly dispensed with, but nothing in these By -Laws shall be interpreted as prohibiting the Board of Directors from issuing such annual or periodic reports to any person, as the Board considers appropriate. However, within 120 days of the close of its fiscal year, the Corporation shall provide to the Directors a report containing the following information in reasonable detail: A. The assets and liabilities, including the trust funds of the Corporation as of the end of the fiscal yeas B. The principal changes in assets and liabilities, including trust funds, during the fiscal year. C. The revenue or receipts of the Corporation both unrestricted and restricted to particular purposes, for the fiscal year. D. The expenses or disbursements of the Corporation, for both general and restricted purposes, during the fiscal year. E. Any information required by California Corporations Code Section 6322. 17. ARTICLE XVII. GENERAL PROVISIONS 17. I. Non -Partisan Activities A. This Corporation has been formed under the California Nonprofit Public Benefit Corporation Law for public benefit purpose described in Article II, Purpose, Section 2.1 (a), (b) and 2.2, and it shall be nonprofit and nonpartisan. No part of the activities of the Corporation shall consist of the publication or dissemination of material with the purpose of attempting to influence legislation, and the Corporation shall not participate or intervene in any political campaign on behalf of any candidate for public office or for or against any cause or measure being submitted to the people for vote. B. The Corporation shall not engage in any activities or exercise any powers that are not in furtherance of the purpose described above. 17.2. Parliamentary Procedure. Proceedings of the Corporation meetings shall be governed and conducted in accordance with the latest edition of Roberts Rules of Order, except as otherwise provided herein. 17.3. Amendments. These By -Laws may be amended and restated or repealed and new By -Laws adopted by die vote or written consent of a majority of the voting Directors at any regular or special meeting at which a quorum is present. 17.4. Dedication of Assets. 'Phe properties and assets of this nonprofit Corporation are irrevocably dedicated to charitable purposes. No part of the net earnings, properties or assets of the Corporation, on dissolution or otherwise, shall inure to the benefit of any private person or individual or any member or Director of the Corporation. On liquidation or dissolution, all properties and assets and obligations shall be distributed and paid over to the Boys & Girls Clubs of America. If for any reason, the Boys & Girls Clubs of America should not accept all property and assets and obligations, the Board of Directors of the Corporation may select such other nonprofit charitable Corporation or Corporations as shall at that time qualify as a tax-exempt organization under Section 501(c) (3) of the Internal Revenue Code of 1954, as amended, or corresponding provisions of any subsequent federal tax laws so that the business properties and assets of the Corporation shall in such event be used for and devoted to the purpose of providing Boys & Girls Clubs of Southwest County activities. October 6, 2014 To Whom it May Concern, On October 6, 2014 the Board of Directors for the Boys & Girls Clubs of Southwest County approved the organization's participation in the CDBG grant process for the City of Lake Elsinore lbr the coming year. Motion: .l@tT Kurtz Second: Tony Berardino Vote. t hianhnous with 13 members in attendance. The iRos®t®v'e flare For Kids Tire Boys & Girls Clubs of Southwest C,otNlty, is a non-profit organization qualifying for t..1x-exempt status undor Scclion 501(c) (3) of the Internal Revenue Code, Tax ID # 33-04757! BOYS & GIRLS CLUBS Of SOUTHWEST COUNTY P.O. Box 892349 Temecula, CA 92509 VAvw.becswc.urtl Old Town Temecula Club and Corporate offices 20790 ['.lot Slrert Temecula, CA 92,690 10 951-6991526 Peclurn9a Great Oak Club 31465 via l'.oeloba Temecula, CA 92592 rot 951 On 0181 Mu Meta Club 4Wk CoHornla Oaks RoAl Murrr_Ila, CA 92562 Tel 951661 3838 AibepNll Ranch Club :1711 NJOVIk Reap Lake Flanom, CA 97530 Tel 955.246,1990 OFfig-ils — -' STEW . ..iilaA lvtui.Y.pf u:yn: s:m Aal.l.; r: TONY BERARDINO InxrU.>r tliu'r:nn: (nrtw<vnn EdSkoua.�:. JEFF KUNTZ nsnv rnarm,o DR. ALAN WINKELSEIN nlmv.;o w.n,o lu:nuF VNIv/qrV nhy ACACIA ABIN snlcmy e:,rr lw111C::=.111,arna BILLCARY VoMnuq 4vy 6A�1p1111yrFN MAReANNEM9AWe I.rvvNarl: DO \RC) of DIRECTORS BLOW BALLWLY P.u111;11 w n,w 809 ORYANT f ni gMmeanro MYRNA CROWTHER RNnII.o KIMBERLY FREME WILES 0., I.....:u: SUZANNE PAULSON RANDY SONDERHOUSE NSW.✓: MARK STRINGER CN!•nlei4r rims STEVE YITAMANTI N mlI rmn..r: JERFMY GOLDMAN mupvm Calk ra Immo-. MICHALL SCOMA uelel lON4gm, AL RUBIO Deft noon. DARLENE. WETTON ten xme "re,'."J0I JOAN SPARKMAN 1- c TCRRY 610JORC ..nu: wri Sir DERS rm _m GNCA'f L.Tunes SYARI' HERE! Ill. PRO ECf ACTIVITY Name of Project: Before/After School Academic Enrichment and Transportation Program Specific Location of Project: (iiielude street address; if street address Inas not been assigned provide ANN) Street: 3711 Nichols Road City: Lake Elsinore Zip Code: 92530 Assessor's Parcel Number (APN): NIA CDBG Funds Requested: $ 25,000 (Total amount for the project only) Where will the proposed project/activity service occur? (be specific as to the geographic scale of tile proposeel activity). If the project involves a new or existing facility, what is the proposed service/benefit area for the tacility? (Attach Project Activiry� Map, if appii(ahfe) The Before/After School Academic Enrichment and Transportation Program will take place in the city of Lake Elsinore at the Boys & Girls Clubs of Southwest County's Alberhill Ranch Clubhouse located at 3711 Nichols Road, Lake Elsinore, CA 92534. Round trip transportation services are provided Mon -Fri with buses departing from the Alberhill Ranch Clubhouse at 7:30am to transport Lake Elsinore youth to 14 Lake Elsinore schools. After school Lake Elsinore children are picked up at their school and transported back to the Alberhill Ranch Clubhouse where they participate in daily Academic Enrichment Programs and fun activities. Service/Benefit Area: Children living within the Lake Elsinore City Limits W,j 11 J 1 6 1 1 usd 95 Va � a 0 4 a 0 (a aflalfjf, U Op U What Supervisorial District does the project/activity/service occur within? District Three. if this project: benefits residents of more than one community of -jurisdiction, have requests been submitted to those other jurisdictions? Only Lake 11sinore children will he, enrolled and eligible to receive assistance. Check ONLY the applicable category your application represents. ® Public Service Homeless Activities Real Property Acquisition Housing Rehabilitation/Preservation Public Facilities (construction) Infrastructure Other Respond to A& B only if this application is for a public service project. A — Is this a new service provided by your agency? NO I3— If service is not new, will the existing service level be substantially increased or improved? YES - The goal is to provide to additional: scholarships for at -risk/ low income ,youth for it total of fill ATTACHED: Project Activity Map IV. PROJECT NARRATIVE Provide a detailed Project Description of the proposed use of the CDBG funds ONLY. If CDBG funds will assist the entire program or :activity, then provide a description of the entire program or activity. (See Munched)) — PROJECT NARRATIVE Name of Project/Activity/Service: Boys & Ciirls Clubs of Southwest County Alberhill Ranch Club Beforc/Atter School Academic Eurichmew and "fransportuiou Program A. Provide a detailed description of the proposed use of the CDBG Funds only 6 6;. G n 0 ( cl 0,30 hours (units) of annual services will be provided for ft at-riskilow income Lake Elsinore youth every Mon -Fri throughout the school year (1115 days). Tkrt tMmrattertrf mndul>ii affect clicr[tslraaHts to berscr%Td wleh-A+4-, i u3liklg stsntcet Illil i#irily nig rink/how ineonreyorHlrrtvitl btrProvMcd-nvitb programs & get -vires B. What are the goals and objectives of the project, service, activity. How will you measure and evaluate the success of the project/service/activity to meet the goals and objectives? C*`LTARNATE 'TA YOUTH„ The Before/After School Academic Fariehment and Transportation Program was developed to meet the needs of the Lake Elsinore community by addressing the problem of "latch key" youth. BGCSWC provides a sate, supervised environment for youth who may otherwise he lett home alone while parents are at work. PROVIDE SCHOLARSHIPS FOR DAILY SCHOOL TRANSPORTATION & DAILY TUTORING & ENRICHMENT PROGRAMS The Program Coal is to rescue and provide scholarships for 100 at -risk Lake Elsinore ,youth (including children of qualified active military youth) who would otherwise he lett home alone and at risk. 13GCSWC will use the Kid'Prax Web based data management system to track and document progress and growth of Lake IfNioore youth enrolled in the program. A quarterly report will be generated to assess 1) numbers of young people recruited and served, 2) levels of participation, 3) retention rates, 4) demographic information, 5) school attendance, b) academic impact, and 7) impact on overall sense, of well-being and self-confidence. Results are calculated by evaluation of pre- and post - program testing, observed behaviors, parental interviews, school report cards, school atteadauce reports, etc. BOYS & GIRLS CLUBS OF SOUTHWEST COUNTY CITY OF LAKE ELSINORE CDBG APPLICATION — 2015-16 Before/After School Academic Enrichment and Transportation Program ATTACHMENT - USE OF FUNDS Provide a detailed description of the proposed use of the CDBG funds ONLY. If CDBG funds will assist the entire program or activity, then provide a description of the entire program or activity. PROJECT DESCRIPTION The Boys & Girls Clubs of Southwest County's Alberhill Rancho Club is requesting a $25,000 grant with BGCSWC providing matching funds for the Before/After School Academic Enrichment and Transportation Program serving Lake Elsinore at -risk and low-income youth. leo C6,G CDBG grant funds will augment BGCSWVrogram funds to provide AMMS hours of academic and enrichment services and transportation tolWat-risk youth each school day of the 185 -day LEUSD school year . Youth served are Lake Elsinore residents between the ages of 6-18 years. 51 % of youth served are low-income or minorities, many from single parent working households that have few resources and little academic support at home . Open to members from 6:30am — 6:30pm, The Club welcomes children who are dropped off by commuting parents each school day at 6:30am. Children are welcomed, scanned into the Club and are provided with a healthy snack if their parents have not provided breakfast. At the appropriate time, children board private BGCSWC buses and are taken directly to their school. After school, the same children board their private bus for the trip back to the Lake Elsinore Clubhouse. Once at The Club, children have snack time and participate in the Before/After School Academic Enrichment Program where students and professional tutors work together to complete the day's homework assignment. Tutors take extra care to ensure that children gain full comprehension and competency in the subjects studied at school each day. Once homework is completed and full comprehension is demonstrated, the children are free to engage in any of the 6-8 fun dally activities and programs underway at the Lake Elsinore Clubhouse. Programs include music, art, computer tech, STEM (science, technology, engineering, & math), cooking, geography, Teen Community Leaders, videography, sports, and more. At 6:30pm, parents arrive at the Lake Elsinore Club to pick up children who have finished their homework and participated in fun and enriching Club activities for up to 6 hours that day (before and after school). Parents often express their thanks to Club staff for giving them peace of mind by providing a safe, enriching, and challenging environment for their children each day. DETAILED DESCRIPTION OF USE OF FUNDS CDBG grant funds will be combined with BGCSWC matching funds to provide staffing, supplies, and round trip school transportation to before- and after-school programs and tutoring for 60 at-risk/low income Lake Elsinore youth every school day throughout the year (185 days) for a total of 33,300 hours of education support, enrichment, and transportation programs. V. l"1103 J�!LI J1 � IN E I'r: A. Judicate the number of people or households that will directly benetit t'rom your proposal using CDBG funds: 120 youth served daily at-risk/low income youth will be provided with programs & services B. Indicate the uubmber of unduplicated clients that will be served: 500 members yearly al-risk/low income youth will be provided with programs & services C. l,eugth of proposed CD13G-funded activities or service {weeks, nnonths, year): 120 youth x 3 hours per day = 360 hours 360 hrs, X 185 days in year 66,600 66,600 hours (units) of :annual services will be provided (tar 120 at-risk/low income Lake 17.Isinore youth every Mon -Fri throughout the school year (185 clays): 1). Service will be provided to: CJill:DREN Range of Children's Age 6 - 18 Years E. What methods will be used for community involvement to assure that all who might bellefit 1Sronn the project are provided an opportunity I:o participate? 116CSWC will use innovative recruitment and refcrml programs to inibrm low income t:amilics about the Academic l nrichment and Transportation Program. Media will and Specific outreach mcihods will be utilized including fliers at schools, connnumly ouue:ath at events, Fncebook, Twitter, Club Website, and community partners like LFUSD, chinches, and other non-profit organizations. Wlunt evidence is there of a long-term commitment to tile. proposal? Describe how, you plan to continoe tile work (pr(ject) after the CDBC. fiends are expended? The Boys & Girls Clubs of Southwest County has been providing vital programs and services to at -risk and low income yotdh for more than 22 years. Programs are funded through local grants, donations, multiple fund-raising events, and corporate sponsorships. Currently, grants have been submitted to WalMart (3 stores), Wells Fargo and Lennar. A $5000 award was received on March 2014 from SoCal Edison foundation. All CDBG-1'nrxded activities must meet at: least one of five National Objectives of the CDBG program. Indicate the category ot'National Objective to be met by your activity: CATEGORY 1.: Benefit to low -moderate income persons (nnrst be documented). Please choose either subcategory A, B, or C. A. I-IMITEDCI ENTELG: The project serves clientele that will Urovide documentation oi' their tardy size. income and ethnicity. identify the procedure you currently have in place to document that at Least 51% of the clientele you serve are pow- moderate income persons, BGCSWC's Alberhill Ranch Clubhouse will document need by using "A" the Limited Clientele Method. At-risk/low income Lake Elsinore youth between the ages of 6 18 will participate in BGCSWC's Before/After School Academic Enrichment and Transportation Program. All scholarship applicants are required to provide income verification documentation including 1) a copy of the last two current pay stubs 2) a copy of the previous year's federal tax return, 3) verification of social services benefits, and 4) a letter of need. County of Riverside financial guidelines for the CDBG program eligibility (as prescribed through the EDA) are provided to all applicants, and CDBG paperwork is required at the time of application. Scholarship recipient information is updated at least once per year for all participants. B. CLIENTELE PRESUMED to be principally low- and moderate -income persons: The following groups are presumed by HUD to meet this criterion. You will be required to submit a certification from the client (s) that they fall into one of the following presumed categories and their ethnicity. The activity will benefit (check one or more) ❑', Abused children Battered ❑i spouses FIderly persons ❑' Scverelyclisabledadults ❑ Honelesspersons ❑', Illiterate adults ❑ Persons living with AIDS Migrant ❑. Farmworkers ❑', Describe your clientele to be served by the project/activity/service. Discuss how this project directly benefits low- and moderate- income residents. Early morning commuting parents need a safe and reliable youth service agency to care for their children and ensure they have proper transportation to/from school, healthy snacks, help with homework and after school tutoring, and great enrichment programs, served up in an environment of encouragement and fun. This Lake Elsinore CDBG grant award would be used to provide scholarships to at-risk/low income Lake Elsinore youth for before- and after-school academic enrichment programs and daily round-trip school transportation. An unlimited number of scholarships are awarded annually and no qualified child has EVER been denied a scholarship. Grant Funding is awarded using County of Riverside poverty guidelines. Riverside Transit Agency (RTA) Executive, Larry Rubio says, "RTA has endorsed BGCSWC's transportation program as a much needed service to fill the gap in RTA services for school aged youth in the early moving and late afternoon hours, in Southwest Riverside County. CATEGORY 2: Area Benefit- The project or 'facility serves, or is available to, ALL persons located within an arca where at least 51% of the residents are low/moderate- income. Census Tract and block group numbers: CT BG CT BG CT BG CT BG CT BG CT BG Enter Total population in Census Tract(s)/Block Group(s): Enter % of low -moderate population in Census Tract(s)/Block Group(s): CATEGORY 3: Prevention or Elimination of Slums and Blight: The proposed project or activity must directly benefit an identified slum and blighted area. Is the proposed project located in an area with determinable indications of slum and blight? (Applieutu. should contact F,DA.first ifproposing to use this National Ohiective Category) No If yes, attach map of the area with the site highlighted and provide additional documentation of the existence of slum/blight, e.g. photos, news stories, reports, etc. Provide the Percentage of Deteriorated Buildings/Qualified Properties: Slurn/Blight Designation Year: Public Improvement Type and Condition: Describe the Boundaries of the Slum/Blight area(s): CATEGORY 4: Activities undertaken to create or retain permanent jobs, at least 51 % of which will be made available to or held by low/moderate-income persons Proposed Job Creation/Retention Total jobs expected to Create: Total jobs expected to Retain: CATEGORY 5: Activities that provide assistance to micro -enterprise owners/developers who are lowhnodcrate-incorne: Proposed Assistance to Businesses (Clearance and/or rehabilitation activities,financial assistance to manufacture or expansion) New Businesses expected to assist: Existing Businesses expected to assist: Enter Total Businesses Expected to Assist: YIL FINANCIAL INFORMATION: A. Proposed Project Budget TOTAL ACTIVITY/ PROJECT BUDGET CDBG FUNDS (include CDBG funds) REQUESTED I. Personnel $ $ B. Acquisition of Real Property $ $ A. Salaries & Wages $ 150,000 $ 14,700 B. Fringe Benefits $ $ C. Consultants & Contract Services $ $ SUB TOTAL $ 150,000 $ 14,700 11. Non -Personnel A. Space Costs $ $ B. Rental, Lease or Purchase of Equipment $ $ C. Consumable Supplies $ $ 800 D. Travel $ $ E. Telephone $ $ F. Utilities $ $ G. Other Costs (scholarships) $ 80,000 $ 9,500 SUB -TOTAL $ 80,000 $ 10,300 III. Other A. Architectural/Engineering Design $ $ B. Acquisition of Real Property $ $ C. Construction/Rehabilitation $ $ D. Indirect Costs $ $ TOTAL $230,000 CDBG Funds Requested: $ 25,000 UnIMMUMMYNIUM Funding Amount Date Type of Commitment Source Requested Available WalMart Temecula $500 Approved Before/After school programs/transportation WalMartMurrieta $2,500 Pending Before/After school programs/transportation WalMart Lake Elsinore $1,000 Approved Before/After school programs/transportation Wells Fargo $2,500 Received Before/After school progra ms/transportation Southern California $5,000 Received Before/After school Edison programs/transportation Names and Qualifications of persons responsible for project: Maryann Edwards, President & CEO University of Nevada Reno Masters in Governance CSBA Maryann Edwards brings to BGCSWC 30 years of business management and public administration experience as the assistant marketing director for one of the nation's largest fast food chains, public affairs manager for Sempra Energy Corporation, director of market development for the Southwest Riverside County Economic Development Corporation, a four—year trustee of the Temecula Valley Unified School District, and a Board member for California State University San Marcos Foundation. She currently serves her community as Temecula's Mayor. Maryann is responsible for all aspects of the Boys & Girls Clubs of Southwest County, its $2 million annual budget, 68 employees, four clubhouses, and programs that enrich the lives of thousands of children each year. She has worked closely with BGCSWC's Board of Directors (all local business owners and community leaders) to rebuild the organization during and after the recession to its current position of strength and outreach to more than 10,000 youth annually in a 600 square mile region. Sam Handley, Operations Director University of Long Beach B.A. in Kineslogy/Computer Science As of this month, October 2014, Sam Handley has worked for the Boys & Girls Clubs for thirty years, holding various titles such as Sports Director, Assistant Executive Director, and Executive Director of Boys & Girls Clubs of Hi -Desert. Now the Operations Director of the Boys & Girls Clubs of Southwest County, he is directly responsible for the smooth operation of the Organization's four clubhouses, transportation department, all information systems, all programs and enrichment activities, Saturday sports leagues, and the 60 professional team members under his guidance that have made BGCSWC a great organization. ► ► � j1i►�iLQslt7a[�tltl5i# A. Describe your organization's experience in managing and operating projects or activities funded with CDBG or other Federal funds. Over the past 22 years, BGCSWC has been the recipient of federal, county, and local funds including CDBG awards from multiple municipalities. The professional staff is well educated and experienced in all aspects of grant compliance at the highest and strictest levels of accountability. Multiple specialized software programs are used for grant budgeting, data collection/tracking/reporting, program development and requirements, etc. Annual audits are performed by Nigro and Nigro, CPAs. The organization is well managed with oversight by a 18 member volunteer Board of Directors consisting of local business owners and community leaders. tlBJECTIVE START DATE COMPLETION DATE Create promotional Project fliers July 1, 2015 July 10, 2015 for school year 2015-16. Distribute to front office of each school. Set up meetings with Murrieta July 15, 2015 July 15, 2015 Superintendent of Schools Hold Ops training meeting Day August 14, 2615. Ops meeting August 14, 2015 to First day of School— for all Club personnel -prior Ops meeting to review 6 mos January 15, 2016 January 15, 2016 progress -'May Conduct post tests a and May 2016 May 2016 interviews with Project participants Assess Project test results and June 2016 June 2016 empirical data to measure outcomes _2, Report 2015-16 Project Results__ at —J July 22,July 016 2 2016.— July Board and Council mtg. — Attach a resource list (partnerships) in addition to the Source and commitment of funds For the operation and maintenance of lire program. (Include: Sowce, Activity, )`eev, 411ocation, Amount Expended.) 13. ManagenrcntSystems Docs your organization have wridon and adopted management systems (i.e. policies and procedures, including personnel, proeurcrnent, properly mauragement, record keeping, financial management, etc.)? ® Yes C. Capacity (Ability+tomatt{4e progrrrua andgn ants): Please provide a list of the names, phone nunrlrer, and qualjl'icatiolls of the persou(s) that will be primarily responsible for the imlflemenlation and completion of, the proposed projec-I. In addition to the list, provide a detailed org<miaationm chart. (Attach List and Detailed Organizational Chart) APPLICATION CERTIFICATION Undersigned hereby certifies that (check the box after reading each statement, provide the authorized person's name, and sign the document): The information contained in the project application is complete and accurate. The applicant agrees to comply with all Federal and County policies and requirements imposed on the project funded in full or part by the CDBG program. Che applicant acknowledges that the Federal assistance made available through the CDBG program funding will not be used to substantially reduce prior levels of local, (NON - PBG) financial support for community development activities. n The applicant fully understands that any facility built or equipment purchased with CDBG funds shall be maintained and/or operated for the approved use throughout its economic life, pursuant to CDBG regulation. CDBG funds are approved, the applicant acknowledges that sufficient non-CDBG funds re available or will be available to complete the project as described within a reasonable timeframe. On behalf of the applying organization, I have obtained authorization to submit this application for CDBG funding. (DOCUMENTATION ATTACHED Minute Action and/or written Board Approval signed by the Board President). Print N Authori Signatt DATE: 25 Boys & Girls Clubs of Southwest County Balance Sheet As of December 31, 2013 Dec 31,13 CurrantAssets ClwaklflglSaWngs 11,708,48 BaakofAU011=2123 (LE) 2,808.06 Fast Cfbans 4221(MURR) 4p61.53 Merrill Lyneh 4105 (Stack) US POC WMtaro OCTL 3894 409.51 PW Western Operation Amt 3M 129,79246 Pec Western Papoll ACU 3449 38,284.23 Px Weetern VheMC 3888 3,809.11 TOtal CllecldnWSWing3 180,334.32 Accounts Recolvade One From Capital Campaign 3,241.87 Total Amounts RecNvedk 3,241.87 Other CunvadAsMlc Prepaid EaperrO 11,853.10 Total OUM Current Acvetn 11,883.10 Total CarentAMOls 195,439.29 Fled Assets Buildings 2,828,047.94 French valley LAM 1,230.000.00 Furniture, Fixtures, Equipment 1761200,88 Improverreme 103,808.31 Oleg Equipment 213,313.15 Ptod Lent 235,DOO.00 vehicles 300,782.35 TAcmmoladd Deprsetatlm -1,389,283D0 Total Plead Assets 3,703,907.63 TOTAL ASSETS 3A99AN 92 LIABILITIES tt EQUITY L. "IfiM Currant I.leblullM Amounts Pay" Amounts Payable 69,362.30 Total Amounts Payable 691382.30 Credit Cards Credit cards 9,9GB,30 TOW CNBC Cards 9,988.30 Oliver Current LWbtiltim PaMc Western LOC 7019 497,116.92 Peyrnll Lla6188M 39,816.12 Total Otiwr Currard Liabilities 538.933.04 Total Ctmmtt Lia Mas 818,203.64 Lag Tam Ltablldbe Key Mqulpmnd Fhamta 11,708,48 Lease Parade • De Lege 41,149.81 Total Lag Tem liabilities 62,91829 Total Lladli8es 689,181.93 Egtety Capital Campaign Tmnala Acct 293,092.00 Retained Earn" 3,028,012.87 Sustained@y TrarWar ACU 4,700.00 Nat masers -95,590.77 Total Equity 3230,224.99 TOTAL LIA3MJTIES 6 EQUITY 3,898,406.92 Boys & Girls Clubs of Southwest County Balance Sheet As at Docanber 31, 2012 Dec 31, 12 ASSETS Currrnt Asset Chsckingl9mings Bank of Amadca2123 (LE) 2,$51.00 FIM Citizens 4221(MURPJ 3,14947 Menpg Lyndr4106(Sto4k) 0.63 Pae LNedem om3694 1,114.16 Pec WMtml Operation Acca 3873 28,023.40 Pao Weatom Payroll Acd3449 667.63 Pac Wedsm VtaM1licilm 7,907.88 Total ChackingiSavinge 43,295.04 Ac nts Recalvebte Dm From Capital Campdgn 3,710.63 Grants Receivable 53.907.13 Total Accounts RbodvsbJe 57.097.70 Other Current peseta Prepaid Expense ._._. 41,000.01 Totd Othu CurrantAmols _ 41,00&01 Total Conrad Asset 142,598.81 Feed Assets BaUdings 2,828,047.94 Froech van" Land 1,230,000.00 Furniture, Flxaraa, Equlproetd 175,200.80 Improvement 103,895.31 Office Equipment 213,313.16 Pajul Law 235,000.00 Vehicles 399,76235 rA9cumuleted Depreciation -1271093.00 TOWFtad Asset 3,822,167.83 TOTALASSET3 3,864,766,44 LIABILITIES 3 EQUITY UebiOtlm Curr.rdLleblIM" Account Payable Aeeouda Pryabin 191,569.46 Total Accounts Payable 191,50" CmINtcads Credit Cada 15,214.87 J Toll Credit Cards 15,214.67 Other Cumd LiabluWa Crrsntportfon O/LTO 20,940.14 Pacific Wosbm LOC 7019 497,116.82 Pa" uam"m 56,299.36 Sloe Tax Payable $387.00 Tod Othw Currontuam8ltim 679,753.45 Total Current Liabilities 766,687.47 Long Term LIeblUtles Kay EquipmentFLmnm 17,060.12 Lease Payable -De Lag. 41,14981 Less Current Portion • Valdcte -20,940.14 Total Long Tenn LIMHUM 37,705.79 Toll Ltab087es 624393.28 Equity Capital Campaign Tntmfer And 87,791.02 Retained Earnings 3,184.4449 Net Income 411,79287 Total EquBy 3,140,433.18 TOTAL LIAR -MES a EQUITY 3,a84,768.ra Boys & Gins Clubs of Southwest County Profit & Loss January through December 2012 Jan -Doc 12 Ordinary lmmnw-Volme 1,610.88 Iamme 6,423.38 Coaddbutlom Income 154,038.71 Fund"hag 286,893.77 Grant 657,348.33 Nmnhvahip Dues 70,401.50 Mkwl.naoua lnw 14,316.73 Proprem Feas 829,573.64 Rental lnmma 19,578.00 Vanding 58.50 Total Income 20320a9na Grose Pmflt 2,032,009.18 401KAdminitlntion 1,610.88 401KErnplpyeo Malch 6,423.38 Aulomoblle.Egmsa 134,046.65 Awerda&Re9ognition 6,686.01 Mtr*,q and Clack 3,848.49 RankSanloe Gharpno 356.70 Community Comdballdw 5,369.08 CMdlt Gad Foos 14,643.70 OaprackWon Expanse 129,856.00 Drop Tasting 4,013.0n Mmand Su6sMp6am 18,698.92 Eery IPmard Rental 4,406.86 Food Ralskrg Expeneas 108,066.75 lalsuran0a 135,913.44 Ir6rast EJOlmwa 26,701.32 InlernMSeMce 3,415.30 Ucelmsa MW PMRS 1,178.95 Marketing 6268 Offlas SUpPAM 25,494.37 Payroll Ehpenses 1,051,699.55 Payroll Taxes 82,179.08 postegeand0al" 2,699.11 fthahm and Rcproduuron 19113212 Proloesloml Fees 17,224.05 Program Supply Expenses 93.301.04 Rant 62,30212 Ropsha and Melnlvnsnm 41,928.74 Sacadly 4,904.9 Sneak PrOOMM ExPnw 1,759.12 SleftTmkdng 20,42216 9tIIUnjrO 1,990.03 Taxes 2,275.78 Talephoaw 43,34320 UUM" 66,128.83 Work Travel 20,430.75 Total Expanse 2,143,484.82 Nat Ordinary lncoma -111,455.44 DUM Ins OlExpmwa OUW Income OUlerlrlcome Total Olhertneome _71.08 71.68 Other Expense PeneUl" 40920 Total OUm Expanse 40939 NO Othm hrcome v 7.43 Net h=M 411,78287 Applicant's Check -list: The following required documents listed below have been attached. Any missing documentation to the application will be cause for the application to be reviewed as INELIGIBLE. 1. Board of Directors �2. Articles of Incorporation and Bylaws 3. Project Activity Map 4. Project Description F-1 Project Benefit, Category 2, Low Mod Area Maps (Attach if applicable) 6. Project Benefit, Category 3, Slum/Blight Documentation (Maps, Photos, New Stories, Reports, etc.) (Attach if applicable) 7. Leveraging (Current evidence of commitment) . Income and Expense Statement �. 9. Management Capacity (Detailed organization chart) 10. Board Written Authorization approving submission of application 26 Agenda Date: 11/12/2014 In Control: City Council Agenda Number: 9) City of Lake Elsinore Text File File Number: ID# 14-351 Version: 1 130 South Main Street Lake Elsinore, CA 92530 www.lake-elsoore.org Status: Approval Final File Type: Report City of Lake Elsinore Page 1 Printed on 11/6/2014 COMMUNITY SERVICES DEPARTMENT AGENDA REPORT TO: Grant Yates, City Manager FROM: Johnathan O. Skinner, Community Services Director DATE: November 3, 2014 SUBJECT: Community Services Monthly Report PREPARED BY: Vicky Saavedra, Community Services Office Specialist RECOMMENDATION: Receive and file. BACKGROUND: The following provides a summary of the Community Services Department's programs, activities and events for October 2014. VOLUNTEERS We had a total of 30 volunteers for our Howl -O -Ween Spooktacular event held on October 24, at the Lake Community Center. We currently are recruiting volunteers for our Winterfest event that will be held on December 6 at the Lake Community Center. We also are recruiting clerical volunteers for City Hall and the Senior Center. The current total of volunteer applications submitted for the 2014 year is 76. COMMUNITY CENTER The Brown Bag event was held on Thursday, October 9. Our tumbling instructor had her annual Student Awards Ceremony on Saturday, October 11. The Community Services Staff had a Clean -Up Day on Sunday, October 12. The staff cleaned and organized the upstairs offices, storage rooms and painted the lobby. Our Howl -O -Ween Spooktacular event was held on Friday, October 24. SENIOR ACTIVITY CENTER The Coffee Club was conducted on Monday, October 6, with nearly 60 senior present. The first week in October was devoted to 2015 Medicare Healthcare Information. We had a HICAP (Health Insurance Counseling & Advocacy Program) presentation, followed by various Medicare Insurance agencies. 47 seniors attend the presentation by Humana, InterValley and Citizen's choice. 45 seniors attend the United Healthcare, IEHP and Aetna presentation. 73 seniors attend the Blue Shield, SCAN and Anthem Blue Cross. 13 seniors went on a trip to the Southern California Fair on October 10. SPECIAL EVENT The last Lucas Oil Regional Race of the season was held on October 10 and 11 at the Lake Elsinore Motorsports Park with 5,000 in attendance. The Lucas Oil Nationals Race, which included the race for the Cup was held on October 24 and 25. It brought in 20,000 spectators. On October 18, the Emergency Services team and C.E.R.T hosted their annual Shake Out Expo at the Diamond Stadium with vendors that provided information to the public that can prepare them for a disaster. There was 250 in attendance. The Community Center staff and 30 volunteers held a successful first time Howl -O -Ween Spooktacular event on October 24, with over 300 in attendance. During the event, participants were able to enjoy carnival games, face painting and a showing of "Hotel Transylvannia". Tacos and hot dogs were sold. Canyon Hills HOA hosted their annual Community Fall Festival at Creekside Park with 1,000 in attendance. SKATE PARK The total attendance at the skate park for the month of October was 604. We had 6 rentals and 65 new waivers filled out. Skate 126 Scooter 290 BMX 188 J U z D O U U O F- 0 O a W w Ix 0 Q W J m R' O z O J U z_ O U U W U. 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YATES CITY MANAGER DATE: NOVEMBER 12, 2014 SUBJECT: MONTHLY PUBLIC WORKS SUMMARY NOVEMBER 2014 Public Works Street Maintenance October November Pot Hole Repairs_ 133 128-G—raff—ifi Removal 184 170 Storm Drains Cleaned 48 30 Ylegal D'um-p—m-g-Clean-ups 47 52 Signs Installed 0 1 Sign Re—pairs --'— 15 10 Removed Illegal —Signs 86 80 t Area SprayedWithWith Herbicide (in acres) 0 0 ------- Shopping -Carts Pick—Ups 25 30 Trimmed Trees Various. Locations 2 0 — Drain Inspections 48------ 35 Removal of Road Hazards 6 8 Heatwurx Repair Units 0 0 Vehicle Maintenance Vehicle_epairs 18 21 -Ve-h-icle —Service 5 8_ Alignments 0 Tire Installation & Repairs 22 12 Sm—all Equipment Repairs Service Calls 4 14 4 14 1 0 Body Shop Repairs Trailers Repaired Batteries &Jump Sta is 0 9 4 0 4 7 Vehicle Maintenance Boat Repairs HeavyEquipmentRepairs 18 5 L-111 9 1 7 Vehicle Maintenance Program (Fleet 2000) 15 15 Weed Abatement Lots Cleaned 52 City Lots Cleaned__ 0 _48 0 Trees Trimmed — 25 30 Illegal Dumping Clean-ups 18 _ 23 Replaced irrigation clocks 0 Shopping Carts Picked Up 0 _ _0 5 Checked all Landscaped areas_ for Major Issues 0 0 Removed Illegal Signs 0 0 ENGINEERING DIVISION PUBLIC COUNTER �— Research Requests 11 3 _ Plan Checks 1 6 _ Final M-a-ps 0 0 Grading 6 6 Street Improvement 4 2 Development Review ---- 2 Flood Plain Determination 2 3 Bond Release Requests 3 4 _ Oversize Transportation Permits 14 5 Encroachments Permit Applications 8 19 Encroachment Permit Traffic Issues 5 3 CIP UPDATE Project Project Design Construction Project Status Location Senior Center Sidewalk Senior Center 50% design Project is out to bid as Improvements completed; of 10/31/14. Bid Project No. 4424 95% plans Opening on 12/3/2014, completed, currently under review McVicker Dog Park McVicker Park 100 /o Under Construction. Dog Play equipment is Fence Improvements Complete being installed. Fencing Project No. Z40000 work will be completed by 11/12/2014. Lakepoint Park Lakepoint Park Designed Scheduled for Received quote from Electrical Panel in-house March 2015 James Torres Electric Project No.4414 and West Coast Lighting and Energy. Third quote from Pipeline Electric was non responsive. Service Agreement for construction is presently being prepared. Serenity Park- Skate Serenity ark Concept January 2015 RFP for Design/Build Zone Design for due on 11/7/2014. Project No. 4419 Skate park Selection interview for completed Design/Build firms are October scheduled on 11/13/14 2014 I i i i CIP UPDATE Project Project Location Design Construction Project Status Whisker's Beach Whisker's 35% Under plan review Improvements Beach completed; process for 50% design Project No. 4369 50% design plan complete on 10/14/14 Facilities Master Plan Citywide PSA to be awarded to Project No. Z30000 GHD at the October 28, 2014 Council Meeting. Work to begin mid- November and completed by March 2015 for CIP portion. Final completion by July 2015. — --- City Master Drainage - Citywide City wide existing Plan Update drainage facility Project No. 120 inventory and update MDP and fee schedule. ------- User Fee Study -- Citywide --- --- Response to Request Project No. Z30002 for Proposals received 9/12/14. Award at Oct 14, 2014 CC. Anticipated completion 3/2015. - . Development Impact _.-... .. '--- Citywide _-- ---- Response to Request Fee Study for Proposals received Project No. Z30003 9/12/14. Award at Oct 14, 2014 CC. Anticipated completion 3/2015. j CIP UPDATE Project Project Design Construction Project Status Location n GunnersoStreet Gunnerson 65% design Under Plan Check for Rehabilitation between completed; 95% design plans. Project No. 4350 Lakeshore 95% design Drive and SR- completed 74 10/14/2014 Avenue 7 Sidewalk and Avenue 7 / Field walk completed. Street Improvements Mills Street With Quantum Project No. Z10013 Engineering on 11/4/2014. Quantum Engineering will provide quote for design by 11/17/2014 City Monument Signs Lake Elsinore 100% Scheduled for Project is out to bid as Project No. 4396 design December— of 10/31/14. Bid completed 2014/January 2015 Opening on 12/3/2014- Traffic Signal Summerhill/Via 100% 100% completed Signal energized on Installation Scenica 10/31/2014. Minor Summerhill / Via punch list items are Scenica being addressed. Project No. 4423 i i I --- CIP UPDATE Project Project Location Design Construction Project Status Traffic Signal Sage at 100% 100% LED street name signs Installation Canyon Hills to be installed October Canyon Hills/Sage 2014. Road Project No. 4368 —__ - Traffic Signal Riverside _— _--. 85% __._._. _ Official Traffic Signal Installation Grand Drive (HWY turn on 8/14/14. Minor Avenue at Riverside 74) @ Grand outstanding work will Project # 4392 Ave and progress without any Riverside Dr. interruption to the traffic. (HWY 74) @ LED Street Names Lakeside H.S. signs installation by 9/19/2014. — - - t--- - Slurry Seal Project --- -- -.._. Various streets 100% -- Construction start - ------ Pre -Con meetin g Project No. 210014 citywide 9/22/14 conducted; Submittals in review; Construction start: 9/22/14. Construction end 10/30/14 (paving portion); Substantial completion in November 2014. 1-15/Railroad Canyon I-15 @ Roundabout Road Interchange Railroad presentation to CC on Improvements (PAED) Canyon Sept. 9, 2014 with Project No. Z10016 Interchange status update. PAED in progress. Railroad Canyon/1-15 1-15 @ 95% Caltrans approval of Southbound Off Ramp Railroad complete final plans and specs Deceleration Lane Canyon awaiting pending in September Project No. 4432 Interchange Caltrans 2014; CM/Resident RFP approval to be solicited in September 2014 with proposals due in October 2014. PS&Es at 95% as prepared by SC Engineering. Submitted to Being added to the TUMF Network, being placed on the upcoming Main Street CIP to perform PSR, Interchange Needs to be improved Project No. Z10017 by 2024. Waiting for City budget approval to start project. Lt=lKLLSII iCJI2E City of Lake Elsinore Special Meeting Agenda Successor Agency LAKE-ELSINORE.ORG (951) 674-3124 PHONE CULTURAL CENTER 183 N. MAIN STREET LAKE ELSINORE, CA 92530 NATASHA JOHNSON, CHAIR STEVE MANOS, VICE -CHAIR BRIAN TISDALE, AGENCY MEMBER DARYL HICKMAN, AGENCY MEMBER ROBERTMAGEE, AGENCYMEMBER GRANT YATES, EXECUTIVE DIRECTOR Wednesday, November 12, 2014 7:00 PM Cultural Center CLOSED SESSION at 5:00 PM Cultural Center 183 N. Main St., Lake Elsinore, CA PUBLIC SESSION at 7:00 PM Cultural Center 183 N. Main Street, Lake Elsinore, CA The City of Lake Elsinore appreciates your attendance. Citizens' interest provides the Council and Agency with valuable information regarding issues of the community. Meetings are held on the 2nd and 4th Tuesday of every month. In addition, meetings are televised live on Time Warner Cable Station Channel 29 and Verizon subscribers can view the meetings on Channel 31. If you are attending this City Council Meeting, please park in the parking lot across the street from the Cultural Center. This will assist us in limiting the impact of meetings on the Downtown Business District. Thank you for your cooperation. The agenda is posted 72 hours prior to each meeting outside of City Hall and is available at each meeting. The agenda and related reports are also available at City Hall on the Friday prior to the Council meeting and are available on the City's website at www.Lake-Elsinore.org. Any writings distributed within 72 hours of the meeting will be made available to the public at the time it is distributed to the City Council. In compliance with the Americans with Disabilities Act, any person with a disability who requires a modification or accommodation in order to participate in a meeting should contact the City Clerk's Department at (951) 674-3124 Ext. 269, at least 48 hours before the meeting to make reasonable arrangements to ensure accessibility. City of Lake Elsinore Page i Printed on 71/6/2014 Successor Agency Special Meeting Agenda November 12, 2014 CALL TO ORDER 5:00 P.M. ROLL CALL CITY COUNCIL CLOSED SESSION CONFERENCE WITH LEGAL COUNSEL --ANTICIPATED LITIGATION Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Section 54956.9: (1 potential case) PUBLIC COMMENTS CALL TO ORDER - 7:00 P.M. PLEDGE OF ALLEGIANCE INVOCATION — MOMENT OF SILENT PRAYER ROLL CALL CLOSED SESSION REPORT PUBLIC COMMENTS — NON-AGENDIZED ITEMS — 1 MINUTE (Please read & complete a Request to Address the Agency form prior to the start of the meeting and turn it into the Clerk. The Chair or Clerk will call on you to speak.) CONSENT CALENDAR (All matters on the Consent Calendar are approved in one motion, unless a Member or any member of the public requests separate action on a specific item.) 1) ID# 14-341 Approval of Minutes Attachments: SA Staff Rpt Minutes for Approval SA Minutes 10-28-2014 2) ID# 14-342 Warrant List Dated October 30, 2014 Attachments: SA RDA Staff Report 11 12 14 SA RDA summary 10 30 14 SA RDA Warrant List 10 30 14 PUBLIC HEARING(S) - None City of Lake Elsinore Page 2 Printed on 111612014 Successor Agency Special Meeting Agenda November 12, 2014 APPEALS) - None BUSINESS ITEM(S) - None ADJOURNMENT The Lake Elsinore Successor Agency has cancelled the regular meeting of November 25, 2014. The Successor Agency Chair will adjourn this meeting to the following regularly scheduled meeting to be held on Tuesday, December 9, 2014. The regular Closed Session meeting will be held at 5:00 p.m. and the regular Public meeting will be held at 7:00 p.m. at the Cultural Center located at 183 N. Main Street, Lake Elsinore, CA. AFFIDAVIT OF POSTING I, Virginia J. Bloom, City Clerk of the City of Lake Elsinore, do hereby affirm that a copy of the foregoing agenda was posted at City Hall 72 hours in advance of this meeting. Virginia J. Bloom, City Clerk City of Lake Elsinore Page 3 Printed on 111612014 I witi'.� a wilts ti,,,i Agenda Date: 11/12/2014 In Control: Successor Agency Agenda Number: 1) City of Lake Elsinore Text File File Number: ID# 14-341 Version:1 130 South Main Street Lake Elsinore, CA 92530 w .lake-elsinore.org Status: Consent Agenda File Type: Report City or Lake Elsinore Page 1 Printed on 11/612014 LAKE LSIUORf -` i )LAM 1'.XIRI:MMf REPORT TO SUCCESSOR AGENCY OF THE REDEVELOPMENT AGENCY OF THE CITY OF LAKE ELSINORE TO: Honorable Chair and Members of the Successor Agency FROM: Virginia J. Bloom, Agency Clerk DATE: November 12, 2014 SUBJECT: Approval of Minutes Recommendation It is recommended that the Successor Agency approve Minutes as submitted. Discussion The following minutes are submitted for approval: a. Regular Successor Agency meeting of October 28, 2014 Prepared by: Diana Giron, Deputy City Clerk Approved and Submitted by: Virginia J. Bloom Agency Clerk Approved by: Grant Yates Executive Director l"ITY I .rte.. Cityof Lake Elsinore LAKE-ELSINORE.ORG PHONE ]vOKESl[�S(7). (951)674-3124 CULTURAL CENTER �- -,.— 183 N. MAIN STREET '"„ Pn.v,a. rurur.rr Meeting Minutes LAKE ELSINORE, CA 92530 Successor Agency NATASHA JOHNSON, CHAIR STEVE MANOS, VICE -CHAIR BRIAN TISDALE, AGENCY MEMBER DARYL HICKMAN, AGENCY MEMBER ROBERT MAGEE, AGENCY MEMBER GRANT YATES, EXECUTIVE DIRECTOR Tuesday, October 28, 2014 7:00 PM Cultural Center CALL TO ORDER - 7:00 P.M. Chairperson Johnson called the meeting to order at 7:16 p.m. ROLL CALL PRESENT: Agency Member Hickman, Agency Member Magee, Agency Member Tisdale, Vice -Chair Manos and Chairperson Johnson Also present: Executive Director Yates, Legal Counsel Leibold, Agency Clerk Bloom, Administrative Services Director Simpson, Community Development Director Taylor, Public Works Director Damasse, Community Services Director Skinner, Police Chief Hollingsworth, and Deputy City Clerk Giron. PUBLIC COMMENTS — None CONSENT CALENDAR 1) ID# 14-331 Approval of Minutes Attachments, SA Staff Rpt Minutes for Approval SA Minutes 10-14-2014 It is recommended that the Successor Agency approve Minutes as submitted. 2) ID# 14-332 Warrant List Dated October 16, 2014 Attachments: SA RDA Staff Report 10-28-14 SA RDA summary 10 16 14 SA RDA Warrant List 10 16 14 It is recommended that the Successor Agency of the Redevelopment Agency of the City of Lake Elsinore receive and file the Warrant List dated October 16, 2014. City of Lake Elsinore Page 1 Successor Agency Meeting Minutes October 28, 2014 3) ID# 14-333 Approve Successor Agency Resolution Authorizing Participation in Program to Fund Property Tax Delinquencies and Approving Amendments to Fiscal Agent Agreements and Execution of Other Agreements as Necessary for Such Purposes Attachments: SA Delinquent Tax Agenda Report revised (31 Lake Elsinore SA Resolution CFD 90-2 Adopt Successor Agency RESOLUTION NO. SA 2014-005 authorizing participation in program to fund property tax delinquencies and approving amendments to fiscal agent agreements and execution of other agreements as necessary for such purposes. Motion by Agency Member Tisdale, seconded by Vice -Chair Manos, to approve all items identified on the Consent Calendar, the motion passed by unanimous vote as follow: AYES Agency Member Tisdale, Vice -Chair Manos, Agency Member Hickman, Agency Member Magee, and Chairperson Johnson NOES None ABSENT: None ABSTAIN: None PUBLIC HEARING(S) - None APPEAL(S) - None BUSINESS ITEM(S) - None ADJOURNMENT Chairperson Johnson adjourned this meeting at 7:17 p.m. to the Special meeting of Wednesday, November 12, 2014, at 7:00 p.m. The regular Successor Agency meeting for Tuesday, November 11th is cancelled. Natasha Johnson, Chair Virginia J. Bloom, Agency Clerk City of Lake Elsinore Page 2 Agenda Date: 11/12/2014 In Control: Successor Agency Agenda Number: 2) City of Lake Elsinore Text File File Number: ID# 14-342 Version: 1 130 South Main Street Lake Elsinore, CA 92530 w lake-elsinore.org Status: Consent Agenda File Type: Report City of Lake Elsinore Page 1 Printed on 111612014 CITY LAKE LSII`IORL DR.I?AM FXTREME fN REPORT TO CITY COUNCIL TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: GRANT YATES CITY MANAGER DATE: NOVEMBER 12, 2014 SUBJECT: WARRANT LIST DATED OCTOBER 30, 2014 Recommendation it is recommended that the City Council of the City of Lake Elsinore receive and file the Warrant List dated on October 30, 2014 Discussion The warrant list is a listing of all general checks issued since the prior warrant list. Prepared By: Frances Ramirez Account Specialist II Reviewed By: Jason Simpson Administrative Services Director Approved By: Grant Yates City Manager Attachments: Warrant List 10-30-2014 OCTOBER 30, 2014 WARRANT SUMMARY SUCCESSOR AGENCY SDE THE RE1DEVELOPIMENT AGENCY OF THE CITY OF LAKE E]LSINORE FUND11 FUND DESCRIPTION TOTAL 333.3:5 520 SUCCESSOR TO RDA AREA 2 333.33 530 SUCCESSOR TO RDA AREA 3 333.34 540 SUCCESSOR DIAMOND STADIUM 336,711.01 GRAND TOTAL $ 337,711.01 11/3/2014 Warrant 10 30 14 SA RDA 1 of 1 OCTOBER 30, 20111 WARRANT ,IST SUCCESSOR AGENCY OF THE REDEVELOPMENT AGENCY OF THE CITY Off, LAKE ,ELSINORE C13ECK# VENDOR NAME AMOUNY 7236 LAW OFFICES OF PHILLIP GREER ELSINORE 11.01 GRAND TOTAL $ 337,711.01 11/3/2014 Warrant 10 30 14 SA RDA 1 of 1 0 L Llt1 E LSIIM Wednesday, November 12, 2014 City of Lake Elsinore Regular Agenda Public Financing Authority DARYL HICKMAN, CHAIR BRIAN TISDALE, VICE CHAIR NATASHA JOHNSON, AGENCYMEMBER STEVE MANOS, AGENCYMEMBER ROBERT MAGEE, AGENCYMEMBER GRANT YATES, EXECUTIVE DIRECTOR CLOSED SESSION at 5:00 p.m. 7:00 PM Cultural Center 183 N. Main Street, Lake Elsinore, CA PUBLIC SESSION at 7:00 p.m. Cultural Center 183 N. Main Street, Lake Elsinore, CA LAKE-ELSINORE.ORG (951) 674-3124 PHONE CULTURAL CENTER 183 N. MAIN STREET LAKE ELSINORE, CA 92530 Cultural Center The City of Lake Elsinore appreciates your attendance. Citizens' interest provides the Council and Agency with valuable information regarding issues of the community. Meetings are held on the 2nd and 4th Tuesday of every month. In addition, meetings are televised live on Time Warner Cable Station Channel 29 and Verizon subscribers can view the meetings on Channel 31. If you are attending this City Council Meeting, please park in the parking lot across the street from the Cultural Center. This will assist us in limiting the impact of meetings on the Downtown Business District. Thank you for your cooperation. The agenda is posted 72 hours prior to each meeting outside of City Hall and is available at each meeting. The agenda and related reports are also available at City Hall on the Friday prior to the Council meeting and are available on the City's website at www.Lake-Elsinore.org. Any writings distributed within 72 hours of the meeting will be made available to the public at the time it is distributed to the City Council. In compliance with the Americans with Disabilities Act, any person with a disability who requires a modification or accommodation in order to participate in a meeting should contact the City Clerk's Department at (951) 674-3124 Ext. 269, at least 48 hours before the meeting to make reasonable arrangements to ensure accessibility. City of Lake Elsinore Page 1 Printed on 111612014 Public Financing Authority Regular Agenda November 12, 2014 CALL TO ORDER 5:00 P.M. PUBLIC COMMENT CLOSED SESSION CONFERENCE WITH LEGAL COUNSEL --ANTICIPATED LITIGATION Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Section 54956.9: (1 potential case) CALL TO ORDER - 7:00 P.M. ROLL CALL CLOSED SESSION REPORT PUBLIC COMMENTS — NON-AGENDIZED ITEMS —1 MINUTE (Please read & complete a Request to Address the Agency form prior to the start of the meeting and turn it into the Agency Clerk, The Chair will call on you to speak.) CONSENT CALENDAR (All matters on the Consent Calendar are approved in one motion, unless an Agency Member or any member of the public requests separate action on a specific item.) 1) ID# 14-339 Approval of Minutes Recommendation: It is recommended that the Authority Board approve the minutes as submitted. Attachments: PFA Staff Rpt Minutes for Approval PFA Meeting Minutes 6-24-2014 BUSINESS ITEM(S) - None ADJOURNMENT The Chair will adjourn this meeting to the next regularly scheduled meeting. The regular Closed Session meeting will be held at 5:00 p.m. and the regular Public meeting will be held at 7:00 p.m. at the Cultural Center, 183 N. Main Street, Lake Elsinore, CA. AFFIDAVIT OF POSTING I, Virginia J. Bloom, Agency Clerk, do hereby affirm that a copy of the foregoing agenda was posted at City Hall and the City's website 72 hours in advance of this meeting. Virginia J. Bloom, Agency Clerk City of Lake Elsinore Page 2 Printed on 111612014 City of Lake Elsinore 130 South Main Street Lake Elsinore, CA 92530 w .lake-elsinore.org Text File File Number: ID# 14-339 Agenda Date: 11/12/2014 Version:1 Status: Consent Agenda In Control: Public Financing Authority File Type: Report Agenda Number: 1) City of Lake Elsinore Page 1 Printed on 11/6/2014 Ct'C"Ytit rpt o LAKE LSII` OKE REPORT TO PUBLIC FINANCING AUTHORITY TO: HONORABLE CHAIR AND MEMBERS OF THE PUBLIC FINANCING AUTHORITY FROM: VIRGINIA J. BLOOM AUTHORITY SECRETARY DATE: NOVEMBER 12, 2014 SUBJECT: APPROVAL OF MINUTES Recommendation It is recommended that the Authority Board approve the minutes as submitted. Discussion The following Public Financing Authority Minutes are submitted for approval: a) Public Financing Authority meeting of June 24, 2014 Prepared and Approved by: Virginia J. Bloom, Authority Secretary Approved by: Grant Yates, City Manager LOKE � LSfHOKI City of Lake Elsinore Meeting Minutes Public Financing Authority 130 South Main Street Lake Elsinore, CA 92530 w .lake-elsinore.org Tuesday, June 24, 2014 7:00 PM Cultural Center 183 N. Main Street Lake Elsinore, CA 92530 CALL TO ORDER - 7:00 P.M. Chairperson Johnson called the meeting to order at 8:49 p.m. ROLL CALL PRESENT: Authority Member Magee, Authority Member Johnson, Authority Member Manos, Vice -Chair Tisdale, and Chairperson Hickman Also present: City Manager Director Yates, City Attorney Leibold, City Clerk Bloom, Administrative Services Director Simpson, Community Development Director Taylor, Planning Manager MacHott, Public Works Director Damasse, Police Chief Hollingsworth, and Deputy City Clerk Giron. PRESENTATIONS - None PUBLIC COMMENTS — None CONSENT CALENDAR 2) ID# 14-197 Approval of Proposed Minutes Attachments: PFA Staff Rpt Minutes for Approval 2013-12-10 PFA Minutes It is recommended that the Authority Board approve the minutes as submitted. Motion by Authority Member Magee, second by Vice -Chair Tisdale, to approve the consent item identified on the Consent Calendar, the motion passed by unanimous vote as follows: AYES : Authority Member Magee, Vice -Chair Tisdale, Authority Member Johnson, Authority Member Manes, and Chairperson Hickman NOES None ABSENT: None ABSTAIN: None City of Lake Elsinore Page 1 Public Financing Authority Meeting Minutes PUBLIC HEARING(S) - None APPEAL(S) - None BUSINESS ITEMS) June 24, 2014 3) ID# 14-192 Joint Report to City Council and Public Financing Authority: Authorizing the Special Tax Bond Issuance to Refund the Outstanding Bonds Related to Improvement Area A and Improvement Area C of the City of Lake Elsinore Community Facilities District No. 2003-2 (Canyon Hills). Attachments: 2014-06-24 JOINT City Council PFA Staff Report - Bond Issuance RESOLUTION 2014 - CITY OF LAKE ELSINORE RESOLUTION 2014 - LAKE ELSINORE PFA INDENTURE OF TRUST SECOND SUPPLEMENT TO FISCAL AGENT AGREEMENT FISCAL AGENT AGREEMENT ESCROW AGREEMENT 2004 BONDS ESCROW AGREEMENT 2010 BONDS PRELIMINARY OFFICIAL STATEMENT BOND PURCHASE AGREEMENT CONTINUING DISCLOSURE AGREEMENT 1.) City: Adopt Resolution No. 2014-046 authorizing the issuance of the bonds and bond documents. 2.) Public Financing Authority (PFA): Adopt Resolution No. PFA -2014-001 authorizing the issuance of bonds and bond documents. Administrative Services Director introduced Michael Bush, CEO of Urban Futures, Inc. Mr. Bush provided a joint overview of the refunding of Community Facilities District 2003-2 for Canyon Hills and municipal bond market to City Council and Public Finance Authority. Motion by Council Member Hickman, second by Council Member Magee, to adopt Resolution No. 2014-046 authorizing the issuance of the bonds and bond documents, passed by unanimous vote as follows: AYES : Council Member Hickman, Council Member Magee, Council Member Tisdale, Mayor Pro Tem Manos, and Mayor Johnson NOES : None ABSENT: None ABSTAIN: None City of Lake Elsinore Page 2 Public Financing Authority Meeting Minutes June 24, 2014 Motion by Finance Authority Member Manos, second by Finance Authority Member Magee, to adopt Resolution No. PFA -2014-001 authorizing the issurance of bonds and bond documents, passed by unanimous vote as follows: AYES : Authority Member Manos, Authority Member Magee, Authority Member Johnson, Vice -Chair Tisdale, and Chair Hickman NOES : None ABSENT: None ABSTAIN: None EXECUTIVE DIRECTOR COMMENTS - None LEGAL COUNSEL COMMENTS - None AGENCY MEMBER COMMENTS - None ADJOURNMENT There being no further business to come before the Public Financing Authority, Chairman Hickman adjourned the meeting at 9:00 p.m. which was held at the Cultural Center, 183 N. Main Street, Lake Elsinore, California. Daryl Hickman, Chairman Lake Elsinore Public Finance Authority Virginia J. Bloom, Authority Clerk Lake Elsinore Public Finance Authority City of Lake Elsinore Page 3 City of Lake Elsinore Ll'tI L jLSIN01kL Regular Agenda Lake Elsinore Recreation Authority NATASHA JOHNSON, CHAIR STEVE MANOS, VICE CHAIR DARYL HICKMAN, AGENCY MEMBER BRIAN TISDALE, AGENCY MEMBER ROBERTMAGEE, AGENCYMEMBER GRANT YATES, EXECUTIVE DIRECTOR LAKE-ELSINORE.ORG (951) 674-3124 PHONE CULTURAL CENTER 183 N. MAIN STREET LAKE ELSINORE, CA 92530 Wednesday, November 12, 2014 7:00 PM Cultural Center CLOSED SESSION at 5:00 p.m. Cultural Center 183 N. Main Street, Lake Elsnore, CA PUBLIC SESSION at 7:00 P.M. Cultural Center 183 N. Main Street, Lake Elsnore, CA The City of Lake Elsinore appreciates your attendance. Citizens' interest provides the Council and Agency with valuable information regarding issues of the community. Meetings are held on the 2nd and 4th Tuesday of every month. In addition, meetings are televised live on Time Warner Cable Station Channel 29 and Verizon subscribers can view the meetings on Channel 31. If you are attending this City Council Meeting, please park in the parking lot across the street from the Cultural Center. This will assist us in limiting the impact of meetings on the Downtown Business District. Thank you for your cooperation. The agenda is posted 72 hours prior to each meeting outside of City Hall and is available at each meeting. The agenda and related reports are also available at City Hall on the Friday prior to the Council meeting and are available on the City's website at www.Lake-Elsinore.org. Any writings distributed within 72 hours of the meeting will be made available to the public at the time it is distributed to the City Council. In compliance with the Americans with Disabilities Act, any person with a disability who requires a modification or accommodation in order to participate in a meeting should contact the City Clerk's Department at (951) 674-3124 Ext. 269, at least 48 hours before the meeting to make reasonable arrangements to ensure accessibility. City Of Lake Elsinore Page 1 Printed on 111612014 Lake Elsinore Recreation Authority Regular Agenda CALL TO ORDER 5:00 P.M. PUBLIC COMMENT CLOSED SESSION CONFERENCE WITH LEGAL COUNSEL --ANTICIPATED LITIGATION Significant exposure to litigation pursuant to paragraph (2) 54956.9: (1 potential case) CALL TO ORDER - 7:00 P.M. ROLL CALL CLOSED SESSION REPORT PUBLIC COMMENTS — NON-AGENDIZED ITEMS — 1 MINUTE November 12, 2014 of subdivision (d) of Section (Please read & complete a Request to Address the Agency form prior to the start of the meeting and turn it into the Agency Clerk. The Chair will call on you to speak.) CONSENT CALENDAR (All matters on the Consent Calendar are approved in one motion, unless an Agency Member or any member of the public requests separate action on a specific item.) 1) ID# 14-340 Approval of Minutes Recommendation: It is recommended that the Authority Board approve the minutes as submitted. Attachments: RA Staff Rpt Minutes for Approval 2013-06-25 RA Minutes BUSINESS ITEM(S) - None ADJOURNMENT The Chair will adjourn this meeting to the next regularly scheduled meeting. The regular Closed Session meeting will be held at 5:00 p.m. and the regular Public meeting will be held at 7:00 p.m. at the Cultural Center, 183 N. Main Street, Lake Elsinore, CA. AFFIDAVIT OF POSTING I, Virginia J. Bloom, Agency Clerk do hereby affirm that a copy of the foregoing agenda was posted at City Hall and on the City's website 72 hours in advance of this meeting. Virginia J. Bloom, Agency Clerk City of Lake Elsinore Page 2 Printed on 111612014 I `iiE:�sSrl '2" Agenda Date: 11/12/2014 City of Lake Elsinore Text File File Number: ID# 14-340 In Control: Lake Elsinore Recreation Authority Agenda Number: 1) Version: 1 130 South Main Street Lake Elsinore, CA 92530 www, lake-elsi nore.org Status: Consent Agenda File Type: Report City o1 Lake Elsinore Page 1 Printed on 1116/2014 LAKE LSM01?,E DRAM L,A'IRLML REPORT TO RECREATION AUTHORITY TO: HONORABLE CHAIR AND MEMBERS OF THE RECREATION AUTHORITY FROM: VIRGINIA J. BLOOM AGENCY SECRETARY DATE: NOVEMBER 12, 2014 SUBJECT: APPROVAL OF MINUTES Discussion The following Recreation Authority Minutes are submitted for approval: a) Recreation Authority Minutes from June 25, 2013 Recommendation Approve the Minutes as submitted. Prepared and Approved by: Virginia J. Bloom, Agency Secretary Approved by: Grant Yates, City Manager MINUTES RECREATION AUTHORITY CITY OF LAKE ELSINORE 31315 CHANEY STREET LAKE ELSINORE, CALIFORNIA TUESDAY, JUNE 25, 2013 .............................................................................................................. CALL TO ORDER Chairman Magee called the meeting to order at 8:06 p.m. ROLL CALL PRESENT: Chairman Magee Vice Chairwoman Johnson Authority Member Hickman Authority Member Manos Authority Member Tisdale ABSENT: None Also present: Executive Director Yates, Authority Legal Counsel Leibold, Authority Secretary Bloom, Administrative Services Director Riley, Community Development Director Taylor, Acting Planning Manager MacHott, Lake, Parks, and Recreation Director Kilroy, Public Works Director Seumalo, Parks and Recreation Manager Davis, Superintendent DeSantiago, Investigator Anne, Fire Chief Barr, and Deputy City Clerk Gutierrez. PUBLIC COMMENTS — NOWAGENDIZED ITEMS —1 MINUTE None CONSENT CALENDAR (1) Approval of Recreation Authority Minutes Recommendation: It is recommended that the Recreation Authority approve the minutes of the regular meeting dated April 23, 2013 as submitted. Motion by Authority Member Tisdale, seconded by Authority Member Hickman, to approve the Consent Calendar; passed by unanimous vote. PUBLIC HEARING(S) None Recreation Authority Minutes Meeting of April 23, 2013 BUSINESS ITEM(S) Page 2 of 3 Chairman Magee called the Recreation Authority meeting to order at 8:06 p.m. (2) A Resolution of the City Council of the City of Lake Elsinore, California, Approving the Issuance of Lake Elsinore Recreation Authority Lease Revenue Refunding Bonds (Public Facilities Project) Series 2013 in the Aggregate Principal Amount Not to Exceed $15,000,000, and Approving a Site and Facility Lease A Lease Agreement A Bond Purchase Contract A Continuing Disclosure Agreement A Preliminary Official Statement and A Final Official Statement in Connection Therewith and Authorizinq the Taking of Certain Other Actions in Connection Therewith A Resolution of the Board of Directors of the Lake Elsinore Recreation Authority Approving the Issuance of Lake Elsinore Recreation Authority Lease Revenue Refunding Bonds (Public Facilities Project) Series 2013 in the Aggregate Principal Amount Not to Exceed $15,000,000, and Approving an Indenture A Site and Facility Lease A Lease Agreement An Assignment Agreement A Bond Purchase Contract An Escrow Agreement A Preliminary Official Statement and a Final Official Statement In Connection Therewith and Authorizing the Taking of Certain Other Actions in Connection Therewith Recommendations: City Council: It is recommended that the City Council adopt City Resolution No. 2013-033 authorizing issuance of the refunding bonds and bond documents. LERA: It is recommended that the Authority Board adopt LERA Resolution No. 2013-02 authorizing issuance of refunding bonds and bond documents. Administrative Services Director Riley provided an overview to the City Council and Lake Elsinore Recreation Authority. City Attorney Leibold asked to substitute the "5%" to "6%" in Section 6 of City Council Resolution No. 2013-033 and Section 6 of LERA Resolution No. 2013-02. Motion by Council Member Tisdale, seconded by Council Member Hickman, to adopt Resolution No. 2013-033 authorizing issuance of the refunding bonds and bond documents, passed by unanimous vote. Motion by Vice Chair Johnson, seconded by Board Member Manos, to adopt LERA Resolution No. 2013-02 authorizing issuance of refunding bonds and bond documents, passed by unanimous vote. PUBLIC COMMENTS — NON-AGENDIZED ITEMS — 3 MINUTES None Recreation Authority Minutes Meeting of April 23, 2013 EXECUTIVE DIRECTOR COMMENTS None LEGAL COUNSEL COMMENTS None BOARDMEMBER COMMENTS None ADJOURNMENT Page 3 of 3 The Chairman of the Lake Elsinore Recreation Authority will adjourn the meeting. ADJOURNMENT There being no further business to come before the Recreation Authority the meeting was adjourned at 8:20 p.m. Robert E. Magee, Chairman Lake Elsinore Recreation Authority ATTEST: Virginia J. Bloom, Authority Secretary Lake Elsinore Recreation Authority CITYt)P ^1 (.. MOKEE v, DRt.Am Ex'1 RENu REPORT TO SUCCESSOR AGENCY OF THE REDEVELOPMENT AGENCY OF THE CITY OF LAKE ELSINORE TO: Honorable Chair and Members of the Successor Agency FROM: Virginia J. Bloom, Agency Clerk DATE: November 12, 2014 SUBJECT: Approval of Minutes Recommendation It is recommended that the Successor Agency approve Minutes as submitted. Discussion The following minutes are submitted for approval: a. Regular Successor Agency meeting of October 28, 2014 Prepared by: Diana Giron, Deputy City Clerk Approved and Submitted by: Virginia J. Bloom Agency Clerk Approved by: Grant Yates Executive Director LI)XE LSII101ZL Tuesday, October 28, 2014 CALL TO ORDER - 7:00 P.M. City of Lake Elsinore Meeting Minutes Successor Agency NATASHA JOHNSON, CHAIR STEVE MANOS, VICE -CHAIR BRIAN TISDALE, AGENCYMEMBER DARYL HICKMAN, AGENCY MEMBER ROBERTMAGEE, AGENCYMEMBER GRANT YATES, EXECUTIVE DIRECTOR 7:00 PM Chairperson Johnson called the meeting to order at 7:16 p.m. ROLL CALL LAKE-ELSINORE.ORG (951) 674-3124 PHONE CULTURAL CENTER 183 N. MAIN STREET LAKE ELSINORE, CA 92530 PRESENT: Agency Member Hickman, Agency Member Magee, Agency Member Tisdale, Vice -Chair Manos and Chairperson Johnson Also present: Executive Director Yates, Legal Counsel Leibold, Agency Clerk Bloom, Administrative Services Director Simpson, Community Development Director Taylor, Public Works Director Damasse, Community Services Director Skinner, Police Chief Hollingsworth, and Deputy City Clerk Giron. PUBLIC COMMENTS — None CONSENT CALENDAR 1) ID# 14-331 Approval of Minutes Attachments: SA Staff Rpt Minutes for Approval SA Minutes 10-14-2014 It is recommended that the Successor Agency approve Minutes as submitted. 2) ID# 14-332 Warrant List Dated October 16, 2014 Attachments: SA RDA Staff Report 10-28-14 Cultural Center SA RDA summary 10 16 14 SA RDA Warrant List 10 16 14 It is recommended that the Successor Agency of the Redevelopment Agency of the City of Lake Elsinore receive and file the Warrant List dated October 16, 2014. City of Lake Elsinore Page 7 Successor Agency Meeting Minutes October 28, 2014 3) ID# 14-333 Approve Successor Agency Resolution Authorizing Participation in Program to Fund Property Tax Delinquencies and Approving Amendments to Fiscal Agent Agreements and Execution of Other Agreements as Necessary for Such Purposes Attachments: SA Delinquent Tax Agenda Regort revised (3) Lake Elsinore SA Resolution CFD 90-2 Adopt Successor Agency RESOLUTION NO. SA 2014-005 authorizing participation in program to fund property tax delinquencies and approving amendments to fiscal agent agreements and execution of other agreements as necessary for such purposes. Motion by Agency Member Tisdale, seconded by Vice -Chair Manos, to approve all items identified on the Consent Calendar, the motion passed by unanimous vote as follow: AYES Agency Member Tisdale, Vice -Chair Manos, Agency Member Hickman, Agency Member Magee, and Chairperson Johnson NOES None ABSENT: None ABSTAIN: None PUBLIC HEARING(S) - None APPEAL(S) - None BUSINESS ITEM(S) - None ADJOURNMENT Chairperson Johnson adjourned this meeting at 7:17 p.m. to the Special meeting of Wednesday, November 12, 2014, at 7:00 p.m. The regular Successor Agency meeting for Tuesday, November 11th is cancelled. Natasha Johnson, Chair Virginia J. Bloom, Agency Clerk City of Lake Elsinore Page 2 C I.Fy c:? t SINORE DI�ErIAt L�`"CRI:hSE: REPORT TO CITY COUNCIL TO: Honorable Mayor and Members of the City Council FROM: Virginia J. Bloom, City Clerk DATE: November 12, 2014 SUBJECT: Approval of Minutes Recommendation It is recommended that the City Council approve the Minutes as submitted. Discussion The following minutes are submitted for approval: a. Regular City Council meeting of October 28, 2014 Prepared by: Diana Giron Deputy City Clerk Approved and Submitted by: Approved by: Virginia J. Bloom City Clerk Grant Yates City Manager , — --V nnins tunu;v,r Tuesday, October 28, 2014 CALL TO ORDER 5:00 P.M. City of Lake Elsinore Meeting Minutes City Council NATASHA JOHNSON, MAYOR STEVE MANOS, MAYOR PRO TEM BRIAN TISDALE, COUNCIL MEMBER DARYL HICKMAN, COUNCIL MEMBER ROBERT MAGEE, COUNCIL MEMBER GRANT YATES, CITY MANAGER 7:00 PM Mayor Johnson called the meeting at order at 5:00 p.m. ROLL CALL LAKE-ELSINORE.ORG (951) 674-3124 PHONE CULTURAL CENTER 183 N. MAIN STREET LAKE ELSINORE, CA 92530 PRESENT: Council Member Hickman, Council Member Magee, Council Member Tisdale, Mayor Pro Tem Manos and Mayor Johnson Also Present: City Manager Yates, City Attorney Leibold, City Clerk Bloom, and Administrative Director Simpson. CITY COUNCIL CLOSED SESSION CONFERENCE WITH REAL PROPERTY NEGOTIATORS (Gov't Code §54956.8) Property: APNs 371-040-019; 371-030-041; 371-030-038 City Negotiators: City Manager Yates and City Attorney Leibold Negotiating parties: City of Lake Elsinore and E3 Advisors Under negotiation: Price and terms of payment Cultural Center City Attorney Leibold announced that the City Council would be meeting in Closed Session to discuss the item identified on the City Council Closed Session. The City Council recessed to Closed Session at 5:01 p.m. PUBLIC COMMENTS - None CALL TO ORDER - 7:00 P.M. Mayor Johnson reconvened the meeting at 7:00 p.m. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Council Member Hickman. City of Lake Elsinore Page 1 City Council Meeting Minutes October 28, 2014 ROLL CALL PRESENT: Council Member Hickman, Council Member Magee, Council Member Tisdale, Mayor Pro Tem Manos and Mayor Johnson Also present: City Manager Yates, City Attorney Leibold, City Clerk Bloom, Administrative Services Director Simpson, Community Development Director Taylor, Public Works Director Damasse, Community Services Director Skinner, Police Chief Hollingsworth, and Deputy City Clerk Giron. CLOSED SESSION REPORT City Attorney Leibold announced that the City Council met in Closed Session regarding Conference with Real Property Negotiators pursuant Government Code 54956.8, APNs 371-040-019; 371-030-041; 371-030-038 and that there was no reportable action taken. PRESENTATIONS/CEREMONIALS Business of the Quarter - Thermal Electronics, Inc. Mayor Johnson presented the Buisiness of the Quarter recognition to Thermal Electronics, Inc. President Butch Noll accepted the plaque and stated that their business is about giving back to the community. He thanked the Council for this recognition. PUBLIC COMMENTS — None CONSENT CALENDAR 1) ID# 14-320 Approval of Minutes Attachments: CC Minute Report 10-28-2014 CC Minutes 10-14-2014 It is recommended that the City Council approve the Minutes as submitted. 2) ID# 14-321 Warrant List Dated October 16, 2014 Attachments, City Staff Report 10-28-14 Warrant Summary City 10 16 14 Warrant List City 10 16 14 It is recommended that the City Council of the City of Lake Elsinore receive and file the Warrant List dated October 16, 2014. City of Lake Elsinore Page 2 City Council Meeting Minutes October 28, 2014 3) ID# 14-322 Acceptance of the Emergency Management Performance Grant for FY 2014 / 2015 (EMPG14) Attachments: EMPG 14 Staff Report Exhibit A EMPG14 Funding Approval Letter Exhibit B EMPG14 Grant Certifications and Assurances Accept the Emergency Management Performance Grant #2014-0070 (EMPG14) from the California Office of Emergency Services (Cal-OES) for FY 2014/2015; and Authorize revenue appropriation of $16,721 to Emergency Services Grant Revenue (100-0000-336-02-00 <tel:100-0000-336-02-00>) to offset the EMPG14 expense. 4) ID# 14-323 Professional Services Agreement with GHD, Inc., for Development of a Building Facilities Maintenance and Replacement Master Plan, Project Z30000 Attachments: GHD - FMP Final 102014 Professional Services Agmt Facilities MP Award contract for the Facilities Master Plan project to GHD, Inc., in the amount not to exceed $70,544; Establish a project program budget of $81,126 (includes a 15% contingency); and Authorize the City Manager to execute the contract and any project change orders with GHD, Inc., up to the limits of the established program budget. 5) ID# 14-324 Professional Services Agreement with GHD, Inc., for Development of a City Park Facilities Maintenance and Replacement Master Plan, Project 4106 Attachments: GHD - Parks MP Final 102014 Form Professional Services Agmt Parks MP Award contract for the Parks Master Plan Update project to GHD, Inc., in the amount not to exceed $81,352; Establish a program budget of $93,555 (includes a 15% contingency); and Authorize the City Manager to execute the contract and project change orders with GHD, Inc., up to the limits of the established program budget. 7) ID# 14-326 Proposed Road Closures for the Lake Elsinore Grand Prix Attachments: CC Rpt LE Grand Prix Road Closure1 Final 102014 Attachment A - GrandPrixCourseMap2014wStreets Authorize the closures of streets listed herein. City of Lake Elsinore Page 3 City Council Meeting Minutes October 28, 2014 8) ID# 14-327 Grant of Easement to Suthern California Edison Rule 20A Underground Project APN 375-350-056 <tel:375-350-056> Attachments: Grant of Easement SCE Final 102014 Vicinity Map Easement Exhibit Authorize the City Manager to process the easement documents and instruct staff to forward the documents to Southern California Edison (SCE) for recordation. 9) ID# 14-328 Approval of an Appropriation Increase of $75,000 to Project No. 4423 Traffic Signal Improvements at Summerhill Drive / Via Scenica Aftachments: SummerHill Traffic Signal Staff Report CO Request Final Approve an increase of $75,000 to the project contingency appropriation and authorize the City Manager to approve all change orders up to the total project budget of $290,116. City Clerk Bloom announced two speakers on Agenda Item No. 6, therefore pulling this item from the Consent Calendar. Motion by Mayor Pro Tem Manos, seconded by Council Member Hickman, to approve the Consent Calendar, less Agenda Item No. 6, passed by unanimous vote as follows: AYES Mayor Pro Tem Manos, Council Member Hickman, Council Member Magee, Council Member Tisdale, and Mayor Johnson NOES : None ABSENT: None ABSTAIN: None AGENDA ITEMS) PULLED 6) ID# 14-325 Approval of an Appropriation Increase of $15,000 to Project No. Z40000 Dog Park Fencing (McVicker Park) Attachments: McVickers Dog Park CO Approve an increase of $15,000 to the project contingency appropriation and authorize the City Manager to approve all change orders up to the total project budget of $41,000 Community Services Director Skinner provided an overview of the staff report and amenities that will be available at the park. Barbara Bousman, Lake Elsinore resident, stated that she takes her dog to McVicker dog park and Rosetta Canyon dog park, however Rosetta has large bark material that small dogs and people do not enjoy walking on. Ms. Bousman suggested that the bark be replaced with a dirt surface. City of Lake Elsinore Page 4 City Council Meeting Minutes October 28, 2014 Charles Kohlberg, Lake Elsinore resident, spoke regarding the overcrowding of dogs at McVicker dog park and the negative effects. He suggested leaving McVicker baseball fields open as a dog park until 10:00 a.m. to relieve the overcrowding and make more room for dogs to exercise. Motion by Council Member Tisdale, seconded by Council Member Hickman, to approve the increase of $15,000 to the project contigency appropriation and autorize the City Manager to approve all change orders up to the total project budget of $41,000, passed by unanimous vote as follows: AYES Council Member Tisdale, Council Member Hickman, Council Member Magee, Mayor Pro Tem Manos, and Mayor Johnson NOES None ABSENT: None ABSTAIN: None PUBLIC HEARING(S) 10) ID# 14-329 General Street Vacation for Street Right -of -Way and Portions of Public Utility Easements Adjacent to Lot'H" (Obaria Way) and Lot 'R' (Hermosa Drive) within Tract 36115-1 Attachments: TR 36115-1 Street Vacation - CC Staff Report - 10-28-14 Legal Description Vicinity Map Plat Map TR 36115-1 Street Vacation - PC Resolution - 9-2-14 TR 36115-1 Street Vacation - cc Resolution to Vacate Conduct the Public Hearing to vacate portions of Lot H (Obaria Way) and Lot R (Hermosa Drive) and portions of public utility easements within Tract 36115.1 that was opened at the October 14, 2014 City Council meeting and continued to this October 28, 2014 meeting; and Adopt Resolution No. 2014-073 A Resolution of the City Council of the City of Lake Elsinore, California, Vacating Street Right -Of -Way and Portions of Public Utility Easements Adjacent to Lot "H" and Lot "R" within Tract 36115-1. Mayor Johnson opened the Public Hearing at 7:13 p.m. Public Works Director Damasse provided an overview of staffs recommendation to accept public comments and requested Council to continue the Public Hearing to the Special City Council meeting of November 12, 2014. Mayor Johnson called for public comments; no public comments were received. City o/Lake Elsinore Page 5 City Council Meeting Minutes October 28, 2014 Motion by Council Member Hickman, seconded by Mayor Pro Tem Manos, to continue the Public Hearing until the November 12, 2014, Special City Council meeting to allow for public noticing of proposed vacation or portions of Lot H (Obaria Way) and Lot R (Hermosa Drive) and portions of public utility easements within Tract 36115-1, passed by unanimous vote as follows: AYES Council Member Hickman, Mayor Pro Tem Manos, Council Member Magee, Council Member Tisdale, and Mayor Johnson NOES None ABSENT: None ABSTAIN: None APPEAL(S) - None BUSINESS ITEM(S) - None PUBLIC COMMENTS Barbara Bousman, Lake Elsinore resident, spoke in favor of services provided by Animal Friends of the Valleys. Frank Taylor, Palm Dessert resident, requested a presentation regarding a conceptual program of unmanned aerial systems at a future City Council meeting. Mr. Taylor provided a brief background of his company and how the aerial systems could provide service to public agencies. Brenda Dennsteat, Western Municipal Water District Board Member, explained that the Western Municipal Water District (WMWD) appears on the City's General Election ballot because they are the wholesale agency that sells water to Elsinore Valley Municipal Water District (EVMWD) which is the direct provider to the City residents. Board Member Dennsteat announced that WMWD offers a rebate program for drought tolerance landscape designs; education programs through the school districts; the Solar Cup at Lake Skinner in May; and tours to the Delta or Colorado River. CITY MANAGER COMMENTS 11) ID# 14-330 City Departmental Monthly Reports Attachments: City Dept Monthly Reports City Manager Yates introduced Lt. Scott Madden. Public Works Director Damasse provided an update of the Slurry Seal Project for the roadway improvements. He announced that the construction schedule is available on the City's website and provided an update of the traffic signal installation at Via Scenica and Summerhill. CITY ATTORNEY COMMENTS - None City of Lake Elsinore Page 6 City Council Meeting Minutes October 28, 2014 CITY COUNCIL COMMENTS Council Member Hickman announced the Veterans Memorial Unveiling and Observance Ceremonly at the Storm Stadium on Sunday, November 9th, at 9:15 a.m.; Grand Prix on November 8th and 9th; and thanked City Management and staff for their work. Council Member Hickman reminded the public to drive safely on Holloween night; announced the Temescal High School vs. Elsinore High School football game on Thursday, October 30th; and the Day of Dead event on Saturday, November 1 st from 1:00 p.m. to 6:00 p.m. on Main Street. Council Member Hickman reminded the public to vote on Tuesday, November 4th. Council Member Magee requested that staff examine the bark material located at Rosetta Canyon dog park as part of the park assessment. Council Member Magee invited the public to attend the Elsinore Grand Prix on November 8th and 9th at the Storm Stadium; and announced that Studio 395 will paint a mural that depicts the Elsinore Grand Prix on Graham Avenue. Council Member Tisdale announced that 160 bricks have been sold for the Veterans Memorial and that the ceremony will be held on November 9th at 9:15 a.m. at the Storm Stadium. He stated that the Lake Elsinore Police Department has done a great job with all the recent police activity. Council Member Tisdale reminded the public to vote on Tuesday, November 4th and thanked staff for their hard work. Mayor Pro Tem Manos announced the Grand Prix event on November 8th and 9th and reminded participants that the registration fee will increase from $95 to $125 on November 6th. He announced the Dia de Los Muertos event of November 1 st on Main Street; thanked the Lambs Fellowship Church for their clean up event in the City; and announced the Lucas Oil racing event that was held on October 25th. Lastly, Mayor Pro Tem Manos reminded the public to vote on Tuesday, November 4th. Mayor Johnson welcomed the new businesses to the City: PHS Lake Elsinore, and Rike Engineering, LLC and thanked them for investing in the City. She stated that she was overwhelmed by the community's participation in the State of City event and announced that it would be airing on November 5th on Verizon Channel 20, and Time Warner Channel 31, everyday at 10:00 a.m. and 7:00 p.m. Mayor Johnson thanked her collegues, the community, City staff, and orgainizations for their assistance in the State of the City event. Mayor Johnson commented that the dog park was not originally planned for McVicker park and that the City is workig on a solution and that the mixed use is the best compromise. Mayor Johnson welcomed Lt. Madden to the City. City of Lake Elsinore Pagel City Council Meeting Minutes October 28, 2014 ADJOURNMENT Mayor Johnson announced that the regular City Council meeting of Tuesday, November 11th has been cancelled. Therefore, the City Council adjourned this meeting at 7:40 p.m. to the Special Council meeting on Wednesday, November 12, 2014. The Closed Session meeting will be held at 5:00 p.m. and the Public meeting will be held at 7:00 p.m. at the Cultural Center located at 183 N. Main Street, Lake Elsinore, CA. Natasha Johnson, Mayor Virginia J. Bloom, City Clerk City of Lake Elsinore Page 8 'o 0 f f � � Ip:�.m-Irvrn�i �' °. tU v1. O� - W �I CD IN LL 3 ' o al ° Y.. - Q1 LL. Q m t 00 o Lncn N al r, rl w J J: 00 m r� to m E I� if C Z ❑; N .9'. € ❑ v �: °: " CI3- Q Zi ri rl N < Q �f J� �. Ndl�mO L -F �) E E E Ff Qi � Q o� D C:) oD l m ; o° S p m o: CD dind- V °� w z W H LU ❑ . w - ❑ 1W F 0 O 0 0 O''. O VY N : m. m r� m 01 CQ rn '', (V LIS r -i ' COai � Iri � N N M � � m W a w Q U• VE �l l € ° Q p' • Q vl'; o vi O - ' o'. m 2'. n v 00 ul 00 ^�.. ,� `, lIl w N v' r1 ; -I o I N N J Z V D ¢'u W m u d m:a o L cl t 4 to o z N a, al : ar. p �. tsi� Z N O m 'o 0 EXHIBIT "A" SHEET 1 OF 2 1� D LEGAL DESCRIPTION VACATION OF STREET RIGHT OF WAY PORTIONS OF LOT `H' AND LOT'Ry, OF TRACT NO. 36115-1, M.B. 43913-12 In the City of Lake Elsinore, County of Riverside, State of California SEC. 8, T. 6 S., R. 3 W., S.B.M. PARCEL A: Being a portion of Lot'R', of Tract Map 36115-1, in the City of Lake Elsinore, filed in Map Book 439, Pages 3 through 12, of Maps, inclusive, Records of Riverside County, California, described as follows: Beginning at the southwest corner of Lot 44 of said Tract No. 36115-1; Thence, along the westerly line of said Lot 44, North 8°02'38" West 25.44 feet to the beginning of a tangent curve concave northeasterly having a radius of 105.00 feet; thence northerly 27.62 feet, along said curve and said westerly line, through a central angle of 15°04'09" to the beginning of a curve in the westerly line of said lot 44, concave easterly having a radius of 275-00 feet; thence southerly, on the southerly prolongation of said curve 26.24 feet, along said curve, through a central angle of 5°28'04"; thence tangent from said curve South 133'26" West 31.93 feet; thence South 43°43'35" East 12.55 feet to a point in the westerly line of Lot 45 of said Tract No. 36115-1, said pant also being the most northerly corner of the land described in a Grant Deed, recorded 6/25/2014 as DOC # 2014-0233815, of Official Records of said County; thence. Along the westerly line of said Lot 45, North 802'38" Vilest 14.56 feet to the Point of Beginning_ -- _-----__---- ------ ------ - Reserving therefrom an easement, 5.00 feet wide for public utility and water purposes as shown on Exhibit '13'. Contains 201 Sq. Ft. or 0.005 acres, more or less. PARCEL B: Being a portion of Lot'H', of Tract Map 36115-1, in the City of Lake Elsinore, filed in Map Book 439, Pages 3 through 12, of Maps, inclusive, Records of Riverside County, California, described as follows: Commencing at the northwest corner of Lot 49 of said Tract No. 36115-1; -thence along the northerly line of said Lot 49 South 89000'36" East 45.75 feet to the True Point of Beginning; thence, continuing alone the easterly prolongation of the northerly line of said Lot 49, South 89°00'36" East 105.24 feet to a point in the northerly line of Lot 47 of said Tract No. 36115-1, said paint being on a non -tangent curve concave northerly having a radius of 65.00 feet, a radial line to said point bears South 31012'51" East, said point also being the most southwesterly corner of the land described in a Grant Deed, recorded 6/25/2014 as DOC # 2014-0233815, of Official Records of said County; thence westerly 48.15 feet along said curve through a central angle of 42026'28'; thence tangent from PA 09-6194-21 TTM 36115 A Ph 7 - Pardee I1eme5lCalc\Legal DeaeriptionsWALD-342 R -W VACAT[ONIRW-PUE VACATION PAID 342] 911f ni rinr. said curve North 78°46'23" West 41.04 feet to 105.00 feet; thence westerly 18.76 feet along True Point of Beginning. SHEET 2 OF 2 a tangent curve concave southerly having a radius of said curve through a central angle of 10014'13" to the Reserving therefrom an easement, 5.00 feet wide for public utility and water purposes as shown on Exhibit 'B'. Contains 571 Sq. Ft, or 0.013 acres, more or less. PARCEL C: Being a portion of Lot'H', of Tract No. 36115-1, in the City of Lake Elsinore, fried in Map Book 439, Pages 3 through 12, of Maps, inclusive, Records of Riverside County, California, described as follows: Beginning at the most southeasterly corner along the southerly line of Lot 70 of said Tract 36115-1; Thence, along the southeasterly line of said Lot 70 North 46016'25" East 49.39 feet to the easterly line of said Lot 70; Thence, along the southerly prolongation of the easterly line of said Lot 70, South 1033'26" West 9.90 feet; Thence 46°16'25" West 35.32 feet to the easterly prolongation of the southerly line of said Lot 70; thence, along said prolongation of the southerly line, South North 89°00'36" West 9.90 feet to the Point of Beginning. Reserving therefrom an easement, 5.00 feet wide for public utility and water purposes as shown on Exhibit'B'. Contains 295 Sq. Ft. or 0.007 acres, more or less. All of the above as shown on Exhibit "B" attached hereto and by this reference made a part hereof. Exp. 09130/15 y� Nn. 4400 aFCAJ1 GERALD R. ANDERSON, L.S. 4400 Date LICENSE EXPIRES: SEPTEMBER 30, 2015 [MALD-342] EXHIBIT "B"" SHEET IOF4 VACATION OF STREET RIGHT OF WAY AND P.U.E. PORTIONS OF LOT'H' AND LOT'R', TRACT NO. 36115-1, M.B. 439 / 3-12 1 th C't f L k EI ' C t f R' ide State of California n e l yo a e snore, oun y o Ivers SEC. 8, T. 6 S., R. 3 W., S.B.M. 0c0°6959 5' P.U.E, DEDICATION 5, PER M.B. 439 / 3-12 a�3 VACATION OF RIGHT OF WAY PARCEL A A SEE SHEET 2 l"-1P(nk0�600�0� C� IN B CQ �ad°N81°57'72°E, QG°i121: c33�a7i�3"(�a 00��� p I � � tea l Di 45 d CQ S 89'90'36'E 109.24' VACATION OF P.U.E, &WATER oa S89°00'36"E EASEMENT $S 159.82',92' (V N b 9°00135"W 155.27' P.U.E. & WATER \ I1j{ EASEMENT 5' P.U.E. DEDICATION 47/ 40 PER M.B. 439/ 3.12 G^JPG4 ��3�6 0 0 =93' 68 G^QM3 3-600-99 G^^JPfn"k X00=9�ff f BASIS OF BEARINGS: THE BASIS OF BEARINGS FOR THIS MAP IS THE SOUTH LINE OF THE SOUTHEAST QUARTER OF SECTION 7, AS PER TRACT 36115-1-1, M.B. 439/2-13, N 89°52'04" W. PARCELB n SEE SHEET 3 46 L^QPa 360-8000=900 I� w1w, 09/592 Q LEGEND: P.O.B. = TRUE POINT OF BEGINNING VACATION AREA 19 Spectrum Pointe Drive -,Suite 609 s` Lake Forest, CA 92630 (949) 5.99-0870 (949)599-0880 Fax PERS & ASSOCIATES Civil Engineering, Inc. GERALD R. ANDERSON, L.S. 4400 PLANNING • ENGINEERING r SURVEYTNG MYLICENSE EXPIRES SEPT. 30, 2015 [MALD-342] LAND 09/30/2015 sr No.4400 ��FOF CAL1F II 5' P.U.E. DEDICATION p PER M.B. 439/3-12—� O DEDICATION FOR STREET AND PUBLIC UTILITY 26' PURPOSES & 25, © DEDICATION FOR PUBLIC 'l 6 UTILITIES AND WATER 1 0 0 PURPOSES I ,Q Q 0 Z PER DOC # 2014-0233815, O.R. w I m VACATION OF RIGHT OF WAY g j aw U m & RESERVATION OF P.U.E. w y W!� PARCEL C = O a s ui SEE SHEET 4 a a '/70O RPM. M-6009 09 1.04 N OS°0238' RESERVATION OF w . N P.U.E & WT. ES. Sry OBARIA WAY LOT IN' RESERVATION OF P.U.E & WT. ES. 0c0°6959 5' P.U.E, DEDICATION 5, PER M.B. 439 / 3-12 a�3 VACATION OF RIGHT OF WAY PARCEL A A SEE SHEET 2 l"-1P(nk0�600�0� C� IN B CQ �ad°N81°57'72°E, QG°i121: c33�a7i�3"(�a 00��� p I � � tea l Di 45 d CQ S 89'90'36'E 109.24' VACATION OF P.U.E, &WATER oa S89°00'36"E EASEMENT $S 159.82',92' (V N b 9°00135"W 155.27' P.U.E. & WATER \ I1j{ EASEMENT 5' P.U.E. DEDICATION 47/ 40 PER M.B. 439/ 3.12 G^JPG4 ��3�6 0 0 =93' 68 G^QM3 3-600-99 G^^JPfn"k X00=9�ff f BASIS OF BEARINGS: THE BASIS OF BEARINGS FOR THIS MAP IS THE SOUTH LINE OF THE SOUTHEAST QUARTER OF SECTION 7, AS PER TRACT 36115-1-1, M.B. 439/2-13, N 89°52'04" W. PARCELB n SEE SHEET 3 46 L^QPa 360-8000=900 I� w1w, 09/592 Q LEGEND: P.O.B. = TRUE POINT OF BEGINNING VACATION AREA 19 Spectrum Pointe Drive -,Suite 609 s` Lake Forest, CA 92630 (949) 5.99-0870 (949)599-0880 Fax PERS & ASSOCIATES Civil Engineering, Inc. GERALD R. ANDERSON, L.S. 4400 PLANNING • ENGINEERING r SURVEYTNG MYLICENSE EXPIRES SEPT. 30, 2015 [MALD-342] LAND 09/30/2015 sr No.4400 ��FOF CAL1F EXHIBIT VwBww SHEET 2OF4 VACATION OF STREET RIGHT OF WAY PORTION OF LOT'R', TRACT NO. 36115-1, M.B. 439 / 3-12 In the City of Lake Elsinore, County of Riverside, State of California SEC. 8, T. 6 S., R. 3 W., S.B.M. 5 25 � S' P.U.E. DEDICATION r PER M.B. 43913.12 iv o A=1°42'18" 00, �3wo � - o o L=8.18' 63 J v-j--_`N81°26'45"W S89°55'59"W 113.74' n. o -- o (RAD) --- �+ oA=1031'44" M d L=7.34' N82°58' W > i ` MbY PARCEL A O ui ? N 1 A=15°04'09„ Z w `a ; R=105.00' < 1 L=27.62' 0 w w �! 44 ( w a o AM *59--800-06 w co CU, I ,i P.O.B. 5 N 8905959" E 113.80' N 89°5559" E N S 43043'35" E ° 5 12.55' VACATION OF P.U.E. & WATER N08°02'38"W S'sr, EASEMENT APR a4o-000-00 1.04' ?? S'u�� LOT Iff N VACATION OF P.U.E. &WATERT — — — — — — o EASEMENT S 89"00'36" E 109.24'' DEDICATION PER DOC# 2014-0233815, O.R. OBARfA WAY LEGEND: 19 Spectrum Pointe Drive • Suite 609 Lake Forest, CA 92630 P.O.B. = POINT OF BEGINNING (949) 599-0870 ❑ f' (949) 599-0880 Fax VACATION OF RIGHT OF WAY AREA -„ YERS & ASSOCIATES Civil Engineering, Inc. [MALD-342] PLANNING • ENGINEERING • SURVEYING EXHIBIT 101311 SHEET 3OF4 VACATION OF STREET RIGHT OF WAY PORTION OF LOT'H', TRACT NO, 36115-1, M.B. 439 J 3-12 In the City of Lake Elsinore, County of Riverside, State of California SEC. 8, T. 6 S., R. 3 W., S.B.M. RESERVATION OF j P.U.E & WT. ES< < PARCEL B g o N _ —BAR[A WAY dCoT °H° I N 00059'24" E J / P.O.c. 0.97' 159-921''S 89900'36" E N 14.25' N 02°00'09 W r a2. �DEDiCATION PER T P,O,B.` `� DOC#2014.0233815,O.R. S 89-00'36" E 45.75 S 89000'36" E Fn 1 105.24' N 89000'36" W 155.27' - ------ -' 59. � 31.7 - p=7°48'04" --948 ¢ g1.04' - — — — — — — L=14.30' p=2°26'09" p-29°12'48' z L=4.46' ; ' L=33.14' p=42°26'28" ¢ ' A=13°13'40" R=65.00' VACATION OF cv — p=10°14'13" o P.U.E. &WATER m , N L=48.15' w v R=105.00' r L=15.01' �% o EASEMENT n m L=18.76' a( d o y s La o o a m 's`•''> ,9 b � Q Zi N m o o w d 11 z 4� r4ii�a%% goo QC" r. =600983 G^QpG"c a�6a=�®0�9?a �pG7e �55�1�600�99 N 89055'59" E. N 89055'59" E N 89055'59" E 60.01' 65.73' 118.86' ^ CORSON AVENUE LEGEND: 19 Spectrum Pointe Drive • Suite 609 P.O.C. =POINT OF COMMENCMENT Lake Forest, CA 92630 (949) 599-0870 T.P.O.B,. =TRUE POINT OF BEGINNING (949) 599-0880 Fax 0 VACATION OF RIGHT OF WAY AREA :.. ;.r ; YERS .& ASSOCIATES Civil Engineering, Inc. PLANNING - ENGINEERING • SURVEYING [MALD-342] EXHIBIT "BNN VACATION OF STREET RIGHT OF WAY AND P.U.E. PORTION OF LOT'H', TRACT NO. 36115-1, M.B. 439 / 3-12 In the City of Lake Elsinore, County of Riverside, State of California SEC. 8, T. 6 S., R. 3 W., S.B.M. I I w 5' P.U.E. DEDICATIONI PER M.B. 439 / 3-12 []. O0° 4S� S 89°00'36" E 83.57' 25' 25' ON N N VU -00'14 C 4 'V 6.29'vy ry U� DO a Ir 71Li 1 APR 368-em-01rd �r ui VACATION OF m RIGHT OF WAY s a w in 0. L 0 PARCEL C%, � �. n w 0 O N 89°00'36' W 0� 'sV 5 0• h Y _-43.OT — '��N� 52.9T 5p �' N 89°00'30" W RESERVATION OF '.U.E & WATER ES. a" OBARIA WAY LOT w 4o PER M.B. 439 / 3-12 1 a SHEET 4 OF 4 . OA DEDICATION FOR STREET— AND PUBLIC UTILITY PURPOSES O PER DOC # 2014.0233815, O.R. © DEDICATION FOR PUBLIC UTILITIES AND WATER L,IJ I+t PURPOSES S i PER DOC # 2014.0233815, O.R. i ' keg -- © 1.04' S (RPD) rn JOB°02'38°W n S 89°00'36" E 109.24' v' S89°00,38,E 131,9T 159 N 889°00'35" W 155.2T 19 Spectrum Pointe Drive • Suite 609 Lake Forest, CA 92630 (949)599-0870 (949)59.9-0880 Fax a. YERS & ASSOCIATES Civil Engineering, Inc. PLANNING • TENGINBERTNG - SURVEYING LEGEND: P.O.B_ = POINT OF BEGINNING VACATION OF RIGHT OF WAY AREA [MALD-342] NOTICE OF CANCELLATION OF REGULAR MEETINGS and NOTICE OF SPECIAL MEETINGS CITY COUNCIL SUCCESSOR AGENCY OF THE CITY OF LAKE ELSINORE NOTICE IS HEREBY GIVEN that the regular meetings of the City Council and Successor Agency scheduled for 7:00 p.m. respectively on Tuesday, November 11, 2014 are cancelled. NOTICE IS FURTHER GIVEN that the City Council and Successor Agency will meet at a Special Meeting to be held at 7:00 p.m. on November 12, 2014, at the Lake Elsinore Cultural Center, 183 Main Street, Lake Elsinore, California. Date: October 28, 2014/,// irgmia . Bloom, i lerk CITY OF LAKE F1115LSINORE DREAM EXTREME. NOTICE OF PUBLIC HEARING NOTICE IS HEREBY GIVEN that the City Council of the City of Lake Elsinore, California, will hold a public hearing on November 12, 2014, at the Lake Elsinore Cultural Center, 183 North Main Street, Lake Elsinore, California, 92530, at 7:00 p.m. to consider the following item: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKE ELSINORE, CALIFORNIA VACATING PUBLIC STREETS AND PUBLIC UTILITY EASEMENTS OF A PORTION OF OBARIA WAY AND HERMOSA DRIVE PURSUANT TO DIVISION 9, PART 3, CHAPTER 3 OF THE CALIFORNIA STREETS AND HIGHWAYS CODE The location of the public streets and public utility easements proposed to be vacated is more particularly described as follows: Portions of Lot 'H' and Lot 'R', Tract No. 36115-1 in the City of Lake Elsinore, located in and about Obaria Way and Hermosa Drive, in the general vicinity of Canyon Hills Road and Cottonwood Canyon Road. A map showing the location of the portion of public streets and public utility easements proposed for vacation is on file with the City Clerk's Office. ALL INTERESTED PERSONS are hereby invited to attend this public hearing to present written information, express opinions or otherwise present evidence in the above matter. If you wish to legally challenge any action taken by the City on the above matter, you may be limited to raising only those issues you or someone else at the public hearing described in this notice, or in written correspondence delivered to the City prior to or at the public hearing. FURTHER INFORMATION on this item may be obtained by contacting Nicole McCalmont in the Engineering Division at (951) 674-3124, ext. 245. All agenda mat rials are available for review at City Hall. XPj Virginia loom City Clerk Posted at City Hall on October 28, 2014 Published in the Press Enterprise on November 2 and 7, 2014 Name: Organization Represented: REQUEST TO ADDRESS THE CITY COUNCIL (Please submit to the City Clerk prior to meeting) r Please Print Address Phone ► I wish to address Agenda Item No. — (comments limited to 3 minutes) ► I wish to comment on the following non agendized item at the beginning of the meeting: (Comments limited to 1 minute) ► 1 wish to comment on the following non agendized item at end of meeting: (Comments limited to 3 minutes) Date nature The Mayor will call person(s) interested in speaking in an order which coincides with the Agenda. Non- Agendized Items speakers will be called under "Public Comments — Non-Agendized Items" and will have approximately one (1) minute to speak or three (3) minutes at the end of the meeting). After being recognized by the Mayor, please walk to the podium, state your name and proceed to comment upon the item you wish to address. Thank you for attending the City Council meeting and your interest in the conduct of public business is appreciated! CITY OF �_ LAKE DKE EXTILEME ne Name: Organization Represented: /�6/C/_-; _REQUEST TO ADDRESS THE CITY COUNCIL (please submit to the City Clerk prior to meeting) ?' Please Print L Address ,Q - 2G02 Phone ► I wish to address Agenda Item No. — (comments limited to 3 minutes) ► I wish to comment on the following non agendized item at the beginning of the meeting: (Comments limited to 1 minute) ► I wish to comment on the following non agendized item at end of meeting: (Comments limited to 3 minutes) 1�- JZ ,�� Date Ignature The Mayor will call person(s) interested in speaking in an order which coincides with the Agenda. Non- Agendized Items speakers will be called under "Public Comments — Non-Agendized items" and will have approximately one (1) minute to speak or three (3) minutes at the end of the meeting). After being recognized by the Mayor, please walk to the podium, state your name and proceed to comment upon the item you wish to address. Thank you for attending the City Council meeting and your interest in the conduct of public business is appreciated! CITY OF Name: Organization Represented: 10( DKEAM EXTREME REQUEST TO ADDRESS THE CITY COUNCIL (Please submit to the City Clerk prior to meeting) 00 #til \1,31 Address ...0 V Please Print r Phone ► 1 wish to address Agenda Item No.. (Comments limited to 3 minutes) ► I wish to comment on the following non agendized item at the beginning of the meetin : (Comments limited to 1 minute) ► I wish to comment on the following non agendized item at end of meeting: (Comments limited to 3 minutes) Date h„ w� yi l✓ S. Signature The Mayor will call person(s) interested in speaking in an order which coincides with the Agenda. Non- Agendized Items speakers will be called under "Public Comments — Non-Agendized Items" and will have approximately one (1) minute to speak or three (3) minutes at the end of the meeting). After being recognized by the Mayor, please walk to the podium, state your name and proceed to comment upon the item you wish to address. Thank you for attending the City Council meeting and your interest in the conduct of public business is appreciated! Virginia Bloom From: Ron <hopeinelsinore@aol.com> Sent: Wednesday, November 12, 2014 2:18 PM To: Virginia Bloom Subject: City Council Meeting - 12 November 2014 - Agenda Item 8 Hi Virginia, Had planned to be at the meeting tonight, but, for health reasons I will not be able to make it (not for reading into the record but blood pressure is hovering at 186 over 120, changed meds but no impact yet). Have one meeting this afternoon and then I am calling it a day. For reading: "I regret that I cannot join the meeting tonight. We have read the staff report and are disappointed in the recommended reduction of CDBG support. If there is any way the original level of funding can be restored we would be truly grateful. Cameron Lemons will also give you an update. Ron Hewison for HOPE" Could you please acknowledge safe receipt of this note? Thanks -- Ron for HOPE CITY 01 LAIC LSIROU DREAM EXTlit;mt Name: REQUEST TO ADDRESS THE CITY COUNCIL (Please submit to the City Clerk prior to meeting) Organization�1 _ t Represented: U} 'i -- Please Print ti t „ , --n Address Phone E 8 t x r x; ► 1 wish to address Agenda Item No.. (Comments limited to 3 minutes) ► I wish to comment on the following non-agendized item at the beginning of the meeting: (Comments limited to 1 minute) ► I wish to comment on the following non-agendized item at end of meeting: (Comments limited to 3 minutes) Date The Mayor will call person(s) interested in speaking in an order which coincides with the Agenda. Non- Agendized Items speakers will be called under "Public Comments — Non-Agendized Items" and will have approximately one (1) minute to speak or three (3) minutes at the end of the meeting). After being recognized by the Mayor, please walk to the podium, state your name and proceed to comment upon the item you wish to address. Thank you for attending the City Council meeting and your interest in the conduct of public business is appreciated! CITY OF LAKE LSINOFU ` DREAM EXTREME. REPORT TO CITY COUNCIL d - ,2 j -,(x re pdi+ (k, Jcc f } TO: HONORABLE MAYOR ;�-5 AND MEMBERS OF THE CITY COUNCI iI FROM: GRANT M. YATES CITY MANAGER DATE: NOVEMBER 12, 2014 SUBJECT: GENERAL STREET VACATION FOR STREET RIGHT-OF-WAY AND PORTIONS OF PUBLIC UTILITY EASEMENTS ADJACENT TO LOT 'H' (OBARIA WAY) AND LOT `R' (HERMOSA DRIVE) WITHIN TRACT 36115-1 Recommendations 1. Conduct the continued Public Hearing to vacate portions of Lot H (Obaria Way) and Lot R (Hermosa Drive) and portions of public utility easements within Tract 36115-1 that was opened at the October 14, 2014 City Council meeting, continued to the October 28,2014 City Council meeting and continued to this November 12, 2014 meeting. 2. Adopt Resolution of Vacation No. 2014- ; A Resolution of the City Council of the City of Lake Elsinore, California, Vacating Street Right -Of -Way and Portions of Public Utility Easements Adjacent to Lot "H" and Lot "R" within Tract 36115-1. Background Pardee Homes is requesting a vacation of portions of street rights of way and public utility easement in conjunction with extension and re -alignment of Obaria Way and Hermosa Drive. These streets are being re -aligned to provide access to the property east of Tract 36115-1. The general vacation of right-of-way and public utility easements consists of portions of Lot `H' (Obaria Way) and Lot `R' (Hermosa Drive). Lot Line Adjustments have been submitted to re -align the lots lines adjacent to Obaria Way and Hermosa Drive in the affected areas. On September 2, 2014, the Planning Commission adopted Resolution 2014-039 finding that the proposed vacation conforms to the City's General Plan Circulation Element. A resolution of the City Council declaring its intent to vacate portions of Lot H (Obaria Way) and Lot R (Hermosa Drive) and portions of public utility easements adjacent to Lot `H' and Lot `R' within Tract Map No. 36115-1 was adopted as Resolution No. 2014-070 on September 23, 2014. General Street Vacation for Lot'H' and Lot'R' within Tract Map No. 36115-1 November 12, 2014 Page 2 On October 14, 2014, the City Council opened the public hearing which was continued to October 28, 2014 and again to November 12, 2014 to allow sufficient time for public noticing of the proposed vacation. Discussion Pardee Homes is requesting to re -align and extend Obaria Way and Hermosa Drive to provide access to the property east of Tract 36115-1. This action will provide improved access to this property east of Tract 36115-1, thus improving circulation. The general vacation segments are excess right-of-way once the future street dedication is accepted. Staff is in agreement with this request. Fiscal Impact On July 7, 2014, Pardee Homes paid a $1,200 fee for processing the vacation documents. This is a fixed and non-refundable fee to pay for staff time in processing the vacation documents. Prepared by: Walter Allison City Engineer Approved by: Vince Damasse j/ %_ Director of Public Works Approved by: Attachments: Grant M. Yates City Manager 1. City Council Resolution 2014-070 2. Legal Description 3. Vicinity Map 4. Plat Map 5. Planning Commission Resolution 2014-239 approved September 2, 2014 6. City Council Resolution No. 2014- L CI KI I -S H -10V City of Lake Elsinore Special Meeting Agenda City Council LAKE-ELSINORE.ORG (951) 674-3124 PHONE CULTURAL CENTER 183 N. MAIN STREET LAKE ELSINORE, CA 92530 NATASHA JOHNSON, MAYOR STEVE MANOS, MAYOR PRO TEM BRIAN TISDALE, COUNCIL MEMBER DARYL HICKMAN, COUNCIL MEMBER ROBERT MAGEE, COUNCIL MEMBER GRANT YATES, CITYMANAGER Wednesday, November 12, 2014 7:00 PM Cultural Center CLOSED SESSION at 5:00 PM Cultural Center 183 N. Main Street, Lake Elsinore, CA PUBLIC SESSION at 7:00 PM Cultural Center 183 Al. Main Street, Lake Elsinore, CA The City of Lake Elsinore appreciates your attendance. Citizens' interest provides the Council and Agency with valuable information regarding issues of the community. Meetings are held on the 2nd and 4th Tuesday of every month. In addition, meetings are televised live on Time Warner Cable Station Channel 29 and Verizon subscribers can view the meetings on Channel 31. If you are attending this City Council Meeting, please park in the parking lot across the street from the Cultural Center. This will assist us in limiting the impact of meetings on the Downtown Business District. Thank you for your cooperation. The agenda is posted 72 hours prior to each meeting outside of City Hall and is available at each meeting. The agenda and related reports are also available at City Hall on the Friday prior to the Council meeting and are available on the City's website at www.Lake-Elsinore.org. Any writings distributed within 72 hours of the meeting will be made available to the public at the time it is distributed to the City Council. In compliance with the Americans with Disabilities Act, any person with a disability who requires a modification or accommodation in order to participate in a meeting should contact the City Clerk's Department at (951) 674-3124 Ext. 269, at least 48 hours before the meeting to make reasonable arrangements to ensure accessibility. City of Lake Elsinore Page 1 Printed on 111612014 City Council Special Meeting Agenda November 12, 2014 CALL TO ORDER 5:00 P.M. ROLL CALL CITY COUNCIL CLOSED SESSION CONFERENCE WITH LEGAL COUNSEL --ANTICIPATED LITIGATION Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Section 54956.9: (1 potential case) PUBLIC COMMENTS CALL TO ORDER - 7:00 P.M. PLEDGE OF ALLEGIANCE INVOCATION — MOMENT OF SILENT PRAYER ROLL CALL CLOSED SESSION REPORT PRESENTATIONS / CEREMONIALS Certificate of Recognition of Ben Wicke, EVMWD Board Member PUBLIC COMMENTS — NON-AGENDIZED ITEMS — 1 MINUTE (Please read & complete a Request to Address the City Council form prior to the start of the City Council meeting and turn it into the City Clerk. The Mayor or City Clerk will call on you to speak.) CONSENT CALENDAR (All matters on the Consent Calendar are approved in one motion, unless a Council Member or any member of the public requests separate action on a specific item.) 1) ID# 14-343 Approval of Minutes Recommendation: It is recommended that the City Council approve the Minutes as submitted. Attachments: CC Minute Report 10-28-2014 CC Minutes 10-28-2014 City of Lake Elsinore Page 2 Printed on 111612014 City Council Special Meeting Agenda November 12, 2014 2) 3) 4) 5) ID# 14-344 Warrant List Dated October 30, 2014 Recommendation: It is recommended that the City Council of the City of Lake Elsinore receive and file the Warrant Listed dated on October. Attachments: City Staff Report 11 12 14 Warrant Summary City 10 30 14 Warrant List City 10 30 14 ID# 14-345 Winterfest Approval for Street Closures Recommendation: Approve temporary Street closures for the Winterfest Event on Saturday, December 6, 2014, from 10:00 a.m. to 11:00 p.m. Main Street, Peck Street, Heald Avenue, Sulphur Street, Chestnut Street, Limited Avenue and Graham Avenue, including some alleyways. Attachments: Staff Report - Winterfest November 12 2014 Winterfest Detour Plan 2014 ID# 14-346 Agreement for the Purchase of a Replacement Software Solution Including Financial, Human Resources, Permitting and Land Management Systems From Tyler Technologies. Recommendation: Approve agreement by and between the Tyler Technologies and the City of Lake Elsinore in the amount of $259,174 for new financial, human resources, permit tracking, land management software and authorize the City Manager to execute the agreement, subject to approve as to form by the City Attorney; and Authorize the City Manager to approve change orders up to 10% of the agreement in the amount of $25,917. Attachments: CC Staff Report Award ERP Financial Permitting FINAL BL project timeline tentative Lake Elsinore Agreement 10-28-14 ID# 14-347 Acceptance of the State Homeland Security Program Grant for FY 2014/2015 (SHSP-14) Recommendation: Staff recommends that the City Council accept the State Homeland Security Program Grant #2014 -SS -00093 (SHSP14) from the California Office of Emergency Services (Cal-OES) for FY 2014/2015. Attachments: Staff Report Grant Acceptance for FY14 SHSP VD Comments 110414 Exhibit A - FY14 SHSP Award- Lake Elsinore Exhibit B - Assurances FY14 SHSP City of Lake Elsinore Page 3 Printed on 1116/2014 City Council Special Meeting Agenda November 12, 2014 6) ID# 14-348 Approving an Implementing Resolution regarding proposed Special Tax Bond Issuance to Refund the Outstanding Bonds related to City of Lake Elsinore Community Facilities District (CFD) No.'s 2004-3 IA -1 2005 Series A (Rosetta Canyon); CFD 2005-1 2006 <tel:2005-1 2006>Series A (Serenity); CFD 2005-6 2006 <tel:2005-6 2006>Series A City Center Townhomes; CFD 2003-2 IA -B 2006 Series A (Canyon Hills); CFD 2004-3 IA -2 2006 Series A (Rosetta Canyon); CFD 2005-2 IA -1 (Alberhill Ranch); and CFD 2006-2 (ViscaVa). Appointing the financing team, and authorizing staff to initiate the process and draft all necessary documents in connection with the proposed bond issue. Recommendation: Adopt Resolution No. 2014-074 directing staff and the proposed Finance Team to pursue the refinancing of the outstanding Special Tax Bonds for City of Lake Elsinore Community Facilities District (CFD) No.'s 2004-3 IA -1 2005 Series A (Rosetta Canyon); CFD 2005-1 2006 <tel:2005-1 2006>Series A (Serenity); CFD 2005-6 2006 <te1:2005-6 2006>Series A City Center Townhomes; CFD 2003-2 IA -B 2006 Series A (Canyon Hills), CFD 2004-3 IA -2 2006 Series A (Rosetta Canyon); CFD 2005-2 IA -1 (Alberhill Ranch); and CFD 2006-2 (Viscaya) for savings and completion of improvements, as applicable. Attachments: Lake Elsinore - 2014-15 CFD Ref Program Approval -Staff Report (11-5-14) ips DOCSOC-#1685690-v2-Resolution Appointing Finance Team Lake Elsinore PUBLIC HEARING(S) 7) ID# 14-349 General Street Vacation for Street Right-of-WaV and Portions of Public Utility Easements adjacent to Lot'H' (Obaria Way) and Lot 'R' (Hermosa Drive) within Tract 36115-1 Recommendation: Conduct the Public Hearing to vacate portions of Lot'H' (Obaria Way) and Lot'R' (Hermosa Drive) and portions of public utility easements within Tract 36115-1 that was opened at the October 28, 2014 City Council meeting and continued to this November 12, 2014 meeting; and Adopt Resolution No. 2014-073 A Resolution of the City Council of the City of Lake Elsinore, California, Vacating Street Right -Of -Way and Portions of Public Utility Easements Adjacent to Lot'H' and Lot 'R'within Tract 36115-1. Attachments: TR 36115-1 Street Vacation - CC Staff Report - 11-12-14 WA 2014-070 Intention to Vacate Portion of Lot H Lot R & Easement Adjacent... Legal Description Vicinity Map Plat Map TR 36115-1 Street Vacation - PC Resolution - 9-2-14 TR 36115-1 Street Vacation - cc Resolution to Vacate DHM Clean APPEAL(S) - None City of Lake Elsinore Page 4 Printed on 11/6/2014 City Council Special Meeting Agenda November 12, 2014 BUSINESS ITEM(S) 8) ID# 14-350 2015-2016 Community Development Block Grant (CDBG) Allocation Recommendation: Adopt the Community Development Block Grant (CDBG) Program for Fiscal Year 2015-2016; and Approve submittal of the City's program to the County of Riverside. Attachments: CDBG Allocation - CC Staff Report 11-12-14 Summary Matrix of Public Service Requests with Past Awards Helping our People in Elsinore Assistance League - Operation School Bell Boys & Girls Club of Southwest County PUBLIC COMMENTS — NON-AGENDIZED ITEMS — 3 MINUTES (Please read & complete a Request to Address the City Council form prior to the start of the City Council Meeting and turn it into the City Clerk. The Mayor or City Clerk will call on you to speak.) CITY MANAGER COMMENTS 9) ID# 14-351 City Departmental Monthly Reports Attachments: Monthly Reports CITY ATTORNEY COMMENTS CITY COUNCIL COMMENTS ADJOURNMENT The Lake Elsinore City Council has cancelled the regular meeting of November 25, 2014. The City Council will adjourn this meeting to the following regularly scheduled meeting to be held on Tuesday, December 9, 2014. The regular Closed Session meeting will be held at 5:00 p.m. and the regular Public meeting will be held at 7:00 p.m. at the Cultural Center located at 183 N. Main Street, Lake Elsinore, CA. AFFIDAVIT OF POSTING I, Virginia J. Bloom, City Clerk of the City of Lake Elsinore, do hereby affirm that a copy of the foregoing agenda was posted at City Hall 72 hours in advance of this meeting. Virginia J. Bloom, City Clerk City of Lake Elsinore Page 5 Printed on 111612014 CIIynI- ,. -1 L(I ELSEI� '10Rj1 City of Lake Elsinore Special Meeting Agenda Successor Agency NATASHA JOHNSON, CHAIR STEVE MANOS, VICE -CHAIR BRIAN TISDALE, AGENCYMEMBER DARYL HICKMAN, AGENCY MEMBER ROBERT MAGEE, AGENCYMEMBER GRANT YATES, EXECUTIVE DIRECTOR LAKE-ELSINORE.ORG (951) 674-3124 PHONE CULTURAL CENTER 183 N. MAIN STREET LAKE ELSINORE, CA 92530 Wednesday, November 12, 2014 7:00 PM Cultural Center CLOSED SESSION at 5:00 PM Cultural Center 183 N. Main St., Lake Elsinore, CA PUBLIC SESSION at 7:00 PM Cultural Center 183 N. Main Street, Lake Elsinore, CA The City of Lake Elsinore appreciates your attendance. Citizens' interest provides the Council and Agency with valuable information regarding issues of the community. Meetings are held on the 2nd and 4th Tuesday of every month. In addition, meetings are televised live on Time Warner Cable Station Channel 29 and Verizon subscribers can view the meetings on Channel 31. If you are attending this City Council Meeting, please park in the parking lot across the street from the Cultural Center. This will assist us in limiting the impact of meetings on the Downtown Business District. Thank you for your cooperation. The agenda is posted 72 hours prior to each meeting outside of City Hall and is available at each meeting. The agenda and related reports are also available at City Hall on the Friday prior to the Council meeting and are available on the City's website at www.Lake-Elsinore.org. Any writings distributed within 72 hours of the meeting will be made available to the public at the time it is distributed to the City Council. In compliance with the Americans with Disabilities Act, any person with a disability who requires a modification or accommodation in order to participate in a meeting should contact the City Clerk's Department at (951) 674-3124 Ext. 269, at least 48 hours before the meeting to make reasonable arrangements to ensure accessibility. City of Lake Elsinore Page 1 Printed on 111612014 Successor Agency Special Meeting Agenda November 12, 2014 CALL TO ORDER 5:00 P.M. ROLL CALL CITY COUNCIL CLOSED SESSION CONFERENCE WITH LEGAL COUNSEL --ANTICIPATED LITIGATION Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Section 54956.9: (1 potential case) PUBLIC COMMENTS CALL TO ORDER - 7:00 P.M. PLEDGE OF ALLEGIANCE INVOCATION — MOMENT OF SILENT PRAYER ROLL CALL CLOSED SESSION REPORT PUBLIC COMMENTS — NON-AGENDIZED ITEMS — 1 MINUTE (Please read & complete a Request to Address the Agency form prior to the start of the meeting and turn it into the Clerk. The Chair or Clerk will call on you to speak.) CONSENT CALENDAR (All matters on the Consent Calendar are approved in one motion, unless a Member or any member of the public requests separate action on a specific item.) 1) ID# 14-341 Approval of Minutes Attachments: SA Staff Rpt Minutes for Approval SA Minutes 10-28-2014 2) ID# 14-342 Warrant List Dated October 30, 2014 Attachments: SA RDA Staff Report 11 12 14 SA RDA summary 10 30 14 SA RDA Warrant List 10 30 14 PUBLIC HEARING(S) - None City of Lake Elsinore Page 2 Printed on 111612014 Successor Agency Special Meeting Agenda November 12, 2014 APPEAL(S) - None BUSINESS ITEM(S) - None ADJOURNMENT The Lake Elsinore Successor Agency has cancelled the regular meeting of November 25, 2014. The Successor Agency Chair will adjourn this meeting to the following regularly scheduled meeting to be held on Tuesday, December 9, 2014. The regular Closed Session meeting will be held at 5:00 p.m. and the regular Public meeting will be held at 7:00 p.m. at the Cultural Center located at 183 N. Main Street, Lake Elsinore, CA. AFFIDAVIT OF POSTING I, Virginia J. Bloom, City Clerk of the City of Lake Elsinore, do hereby affirm that a copy of the foregoing agenda was posted at City Hall 72 hours in advance of this meeting. Virginia J. Bloom, City Clerk City of Lake Elsinore Page 3 Printed on 99/612014 MIT 11f .„ L(1I<:E L41I`K-)IkE City of Lake Elsinore Regular Agenda Public Financing Authority DARYL HICKMAN, CHAIR BRIAN TISDALE, VICE CHAIR NATASHA JOHNSON, AGENCY MEMBER STEVE MANOS, AGENCY MEMBER ROBERTMAGEE, AGENCYMEMBER GRANT YATES, EXECUTIVE DIRECTOR LAKE-ELSINORE.ORG (951) 674-3124 PHONE CULTURAL CENTER 183 N. MAIN STREET LAKE ELSINORE, CA 92530 Wednesday, November 12, 2014 7:00 PM Cultural Center CLOSED SESSION at 5:00 p.m. Cultural Center 183 N. Main Street, Lake Elsinore, CA PUBLIC SESSION at 7:00 p.m. Cultural Center 183 N. Main Street, Lake Elsinore, CA The City of Lake Elsinore appreciates your attendance. Citizens' interest provides the Council and Agency with valuable information regarding issues of the community. Meetings are held on the 2nd and 4th Tuesday of every month. In addition, meetings are televised live on Time Warner Cable Station Channel 29 and Verizon subscribers can view the meetings on Channel 31. If you are attending this City Council Meeting, please park in the parking lot across the street from the Cultural Center. This will assist us in limiting the impact of meetings on the Downtown Business District. Thank you for your cooperation. The agenda is posted 72 hours prior to each meeting outside of City Hall and is available at each meeting. The agenda and related reports are also available at City Hall on the Friday prior to the Council meeting and are available on the City's website at www,Lake-Elsinore.org. Any writings distributed within 72 hours of the meeting will be made available to the public at the time it is distributed to the City Council. In compliance with the Americans with Disabilities Act, any person with a disability who requires a modification or accommodation in order to participate in a meeting should contact the City Clerk's Department at (951) 674-3124 Ext. 269, at least 48 hours before the meeting to make reasonable arrangements to ensure accessibility. City of Lake Elsinore Page 1 Printed on 111612014 Public Financing Authority Regular Agenda November 12, 2014 CALL TO ORDER 5:00 P.M. PUBLIC COMMENT CLOSED SESSION CONFERENCE WITH LEGAL COUNSEL --ANTICIPATED LITIGATION Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Section 54956.9: (1 potential case) CALL TO ORDER - 7:00 P.M. ROLL CALL CLOSED SESSION REPORT PUBLIC COMMENTS — NON-AGENDIZED ITEMS —1 MINUTE (Please read & complete a Request to Address the Agency form prior to the start of the meeting and turn it into the Agency Clerk. The Chair will call on you to speak.) CONSENT CALENDAR (All matters on the Consent Calendar are approved in one motion, unless an Agency Member or any member of the public requests separate action on a specific item.) 1) ID# 14-339 Approval of Minutes Recommendation: It is recommended that the Authority Board approve the minutes as submitted. Attachments: PFA Staff Rpt Minutes for Approval PFA Meeting Minutes 6-24-2014 BUSINESS ITEM(S) - None ADJOURNMENT The Chair will adjourn this meeting to the next regularly scheduled meeting. The regular Closed Session meeting will be held at 5:00 p.m. and the regular Public meeting will be held at 7:00 p.m. at the Cultural Center, 183 N. Main Street, Lake Elsinore, CA. AFFIDAVIT OF POSTING I, Virginia J. Bloom, Agency Clerk, do hereby affirm that a copy of the foregoing agenda was posted at City Hall and the City's website 72 hours in advance of this meeting. Virginia J. Bloom, Agency Clerk City of Lake Elsinore Page 2 Printed on 111612014 a,� = City of Lake Elsinore L l'I KE L, I 11�L PIR I Av.tv,nuait Regular Agenda Lake Elsinore Recreation Authority Wednesday, November 12, 2014 CLOSED SESSION at 5:00 p.m. NATASHA JOHNSON, CHAIR STEVE MANOS, VICE CHAIR DARYL HICKMAN, AGENCY MEMBER BRIAN TISDALE, AGENCY MEMBER ROBERT MAGEE, AGENCY MEMBER GRANT YATES, EXECUTIVE DIRECTOR 7:00 PM Cultural Center 183 N. Main Street, Lake Elmore, CA PUBLIC SESSION at 7:00 P.M. Cultural Center 183 N. Main Street, Lake Elsnore, CA LAKE-ELSINORE.ORG (951) 674-3124 PHONE CULTURAL CENTER 183 N. MAIN STREET LAKE ELSINORE, CA 92530 Cultural Center The City of Lake Elsinore appreciates your attendance. Citizens' interest provides the Council and Agency with valuable information regarding issues of the community. Meetings are held on the 2nd and 4th Tuesday of every month. In addition, meetings are televised live on Time Warner Cable Station Channel 29 and Verizon subscribers can view the meetings on Channel 31. If you are attending this City Council Meeting, please park in the parking lot across the street from the Cultural Center. This will assist us in limiting the impact of meetings on the Downtown Business District. Thank you for your cooperation. The agenda is posted 72 hours prior to each meeting outside of City Hall and is available at each meeting. The agenda and related reports are also available at City Hall on the Friday prior to the Council meeting and are available on the City's website at www.Lake-Elsinore.org. Any writings distributed within 72 hours of the meeting will be made available to the public at the time it is distributed to the City Council. In compliance with the Americans with Disabilities Act, any person with a disability who requires a modification or accommodation in order to participate in a meeting should contact the City Clerk's Department at (951) 674-3124 Ext. 269, at least 48 hours before the meeting to make reasonable arrangements to ensure accessibility. City of Lake Elsinore Page 7 Printed on 111612014 Lake Elsinore Recreation Authority Regular Agenda November 12, 2014 CALL TO ORDER 5:00 P.M. PUBLIC COMMENT CLOSED SESSION CONFERENCE WITH LEGAL COUNSEL --ANTICIPATED LITIGATION Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Section 54956.9: (1 potential case) CALL TO ORDER - 7:00 P.M. ROLL CALL CLOSED SESSION REPORT PUBLIC COMMENTS — NON-AGENDIZED ITEMS —1 MINUTE (Please read & complete a Request to Address the Agency form prior to the start of the meeting and turn it into the Agency Clerk. The Chair will call on you to speak.) CONSENT CALENDAR (All matters on the Consent Calendar are approved in one motion, unless an Agency Member or any member of the public requests separate action on a specific item.) 1) ID# 14-340 Approval of Minutes Recommendation: It is recommended that the Authority Board approve the minutes as submitted. Attachments: RA Staff Rpt Minutes for Approval 2013-06-25 RA Minutes BUSINESS ITEM(S) - None ADJOURNMENT The Chair will adjourn this meeting to the next regularly scheduled meeting. The regular Closed Session meeting will be held at 5:00 p.m. and the regular Public meeting will be held at 7:00 p.m. at the Cultural Center, 183 N. Main Street, Lake Elsinore, CA. AFFIDAVIT OF POSTING I, Virginia J. Bloom, Agency Clerk do hereby affirm that a copy of the foregoing agenda was posted at City Hall and on the City's website 72 hours in advance of this meeting. Virginia J. Bloom, Agency Clerk City of Lake Elsinore Page 2 Printed on 111612014 COMMUNITY SERVICES DEPARTMENT AGENDA REPORT TO: Grant Yates, City Manager FROM: Johnathan O. Skinner, Community Services Director DATE: November 3, 2014 SUBJECT: Community Services Monthly Report PREPARED BY: Vicky Saavedra, Community Services Office Specialist RECOMMENDATION: Receive and file. BACKGROUND: The following provides a summary of the Community Services Department's programs, activities and events for October 2014, VOLUNTEERS We had a total of 30 volunteers for our Howl -O -Ween Spooktacular event held on October 24, at the Lake Community Center. We currently are recruiting volunteers for our Winterfest event that will be held on December 6 at the Lake Community Center. We also are recruiting clerical volunteers for City Hall and the Senior Center. The current total of volunteer applications submitted for the 2014 year is 76. COMMUNITY CENTER The Brown Bag event was held on Thursday, October 9. Our tumbling instructor had her annual Student Awards Ceremony on Saturday, October 11. The Community Services Staff had a Clean -Up Day on Sunday, October 12. The staff cleaned and organized the upstairs offices, storage rooms and painted the lobby. Our Howl -O -Ween Spooktacular event was held on Friday, October 24. SENIOR ACTIVITY CENTER The Coffee Club was conducted on Monday, October 6, with nearly 60 senior present. The first week in October was devoted to 2015 Medicare Healthcare Information. We had a HICAP (Health Insurance Counseling & Advocacy Program) presentation, followed by various Medicare Insurance agencies. 47 seniors attend the presentation by Humana, InterValley and Citizen's choice. 45 seniors attend the United Healthcare, IEHP and Aetna presentation. 73 seniors attend the Blue Shield, SCAN and Anthem Blue Cross. 13 seniors went on a trip to the Southern California Fair on October 10. SPECIAL EVENT The last Lucas Oil Regional Race of the season was held on October 10 and 11 at the Lake Elsinore Motorsports Park with 5,000 in attendance. The Lucas Oil Nationals Race, which included the race for the Cup was held on October 24 and 25. It brought in 20,000 spectators. On October 18, the Emergency Services team and C.E.R.T hosted their annual Shake Out Expo at the Diamond Stadium with vendors that provided information to the public that can prepare them for a disaster. There was 250 in attendance. The Community Center staff and 30 volunteers held a successful first time Howl -O -Ween Spooktacular event on October 24, with over 300 in attendance. During the event, participants were able to enjoy carnival games, face painting and a showing of "Hotel Transylvannia". Tacos and hot dogs were sold. Canyon Hills HOA hosted their annual Community Fall Festival at Creekside Park with 1,000 in attendance. SKATE PARK The total attendance at the skate park for the month of October was 604. We had 6 rentals and 65 new waivers filled out. 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YATES CITY MANAGER DATE: NOVEMBER 12, 2014 SUBJECT: MONTHLY PUBLIC WORKS SUMMARY NOVEMBER 2014 Public Works Street Maintenance October November Pot Hole Repairs 133 128 Graffiti Removal 184 170 Storm Drains Cleaned 48 30 Illegal Dumping Clean-ups 47 52 Signs Installed 0 1 Sign Repairs 15 10 Removed Illegal Signs 86 80 Area Sprayed With Herbicide (in acres) 0 0 Shopping Carts Pick -Ups 25 30 Trimmed Trees Various Locations 2 0 Drain Inspections 48 35 Removal of Road Hazards 6 8 Heatwurx Repair Units 0 0 VehicleMaintenance Vehicle Repairs 18 21 Vehicle Service 5 8 Alignments 0 0 Tire Installation & Repairs 22 12 Small Equipment Repairs 4 4 Service Calls 14 14 Mufflers & Tailpipes 0 0 Body Shop Repairs 0 0 Trailers Repaired 9 4 Batteries & Jump Starts 4 7 Vehicle Maintenance Boat Repairs 18 9 Heavy Equipment Repairs 5 7 Vehicle Maintenance Program (Fleet 2000) 15 15 Weed Abatement Lots Cleaned 52 48 City Lots Cleaned 0 0 Trees Trimmed 25 30 Illegal Dumping Clean-ups 18 23 Replaced irrigation clocks 0 0 Shopping Carts Picked Up 0 5 Checked all Landscaped areas for Major Issues 0 0 Removed Illegal Signs 0 0 ENGINEERING DIVISION PUBLIC COUNTER Research Requests 11 3 Plan Checks 1 6 Final Maps 0 0 Grading 6 6 Street Improvement 4 2 Development Review 2 8 Flood Plain Determination 2 3 Bond Release Requests 3 4 Oversize Transportation Permits 14 5 Encroachments Permit Applications 8 19 Encroachment Permit Traffic Issues 5 3 CIP UPDATE Project Project Design Construction Project Status Location Senior Center Sidewalk Senior Center 50% design Project is out to bid as Improvements completed; of 10/31/14. Bid Project No. 4424 95% plans Opening on 12/3/2014. completed, currently under review McVicker Dog Park McVicker Park 100% Under Construction. Dog Play equipment is Fence Improvements Complete being installed. Fencing Project No. Z40000 work will be completed by 11/12/2014. Lakepoint Park Lakepoint Park Designed Scheduled for Received quote from Electrical Panel in-house March 2015 James Torres Electric Project No.4414 and West Coast Lighting and Energy. Third quote from Pipeline Electric was non responsive. Service Agreement for construction is presently being prepared. Serenity Park- Skate Serenity Park Concept January 2015 RFP for Design/Build Zone Design for due on 11/7/2014. Project No. 4419 Skate park Selection interview for completed Design/Build firms are October scheduled on 11/13/14 2014 CIP UPDATE Project ProjectLocation Design Construction Project Status Whisker's Beach Whisker's 350/, Under plan review Improvements Beach completed; process for 50% design Project No. 4369 50% design plan complete on 10/14/14 Facilities Master Plan Citywide PSA to be awarded to Project No. Z30000 GHD at the October 28, 2014 Council Meeting. Work to begin mid- November and completed by March 2015 for CIP portion. Final completion by July 2015. City Master Drainage Citywide City wide existing Plan Update drainage facility Project No.120 inventory and update MDP and fee schedule. User Fee Study Citywide Response to Request Project No. Z30002 for Proposals received 9/12/14. Award at Oct 14, 2014 CC. Anticipated completion 3/2015. Development Impact Citywide Response to Request Fee Study for Proposals received Project No. Z30003 9/12/14. Award at Oct 14, 2014 CC. Anticipated completion 3/2015. CIP UPDATE Project Project Design Construction Project Status Location Gunnerson Street Gunnerson 65% design Under Plan Check for Rehabilitation between completed, 95% design plans. Project No. 4350 Lakeshore 95% design Drive and SR- completed 74 10/14/2014 Avenue 7 Sidewalk and Avenue 7/ Field walk completed. Street Improvements Mills Street With Quantum Project No. Z10013 Engineering on 11/4/2014. Quantum Engineering will provide quote for design by 11/17/2014 City Monument Signs Lake Elsinore 1000/, Scheduled for Project is out to bid as Project No. 4396 design December— of 10/31/14. Bid completed 2014/January 2015 Opening on 12/3/2014. Traffic Signal Summerhill/Via 100% 100% completed Signal energized on Installation Scenica 10/31/2014. Minor Summerhill / Via punch list items are Scenica being addressed. Project No. 4423 CIP UPDATE Project Project Design Construction Project Status Location Traffic Signal Sage at 100% 100% LED street name signs Installation Canyon Hills to be installed October Canyon Hills/Sage 2014. Road Project No. 4368 Traffic Signal Riverside 85% Official Traffic Signal Installation Grand Drive (HWY turn on 8/14/14. Minor Avenue at Riverside 74) @ Grand outstanding work will Project # 4392 Ave and progress without any Riverside Dr. interruption to the traffic. (HWY 74) @ LED Street Names Lakeside H.S. signs installation by 9/19/2014. Slurry Seal Project Various streets 100% Construction start Pre-Con meeting Project No. Z10014 citywide 9/22/14 conducted; Submittals in review; Construction start: 9/22/14. Construction end 10/30/14 (paving portion); Substantial completion in November 2014. 1-15/Railroad Canyon 1-15 @ Roundabout Road Interchange Railroad presentation to CC on Improvements (PAED) Canyon Sept. 9, 2014 with Project No. Z10016 Interchange status update. PAED in progress. Railroad Canyon/1-15 1-15 @ 95% Caltrans approval of Southbound Off Ramp Railroad complete final plans and specs Deceleration Lane Canyon awaiting pending in September Project No, 4432 Interchange Caltrans 2014; CM/Resident RFP approval to be solicited in September 2014 with proposals due in October 2014. PS&Es at 95% as prepared by SC Engineering. Submitted to Being added to the TUMF Network, being placed on the upcoming Main Street CIP to perform PSR, Interchange Needs to be improved Project No. Z10017 by 2024. Waiting for City budget approval to start project. 0 x F. 7 ED 0 m t 73 o CD a v m 0 r n or ri N �O v Lij`� D v, a v m�sr�am O V LL E m < Vl z m ❑ - O ii CD N U-) O N N G1 N LO Q r o to n�-INN v) d u } J a m tiNN Vhf n NNS1� m 00 u N N 1, O - F eE Ln -0 L 6 Z H �'--��N ` _ ❑ ¢ sl u a w LA c� O z .Q D u 2cc0' u j LJJ � z J (r - Nom.-iN�m � L `t In E ro E E E i. CL o 0 0 d _ O rm o p o o r) n _ U) F- U4 ------- I- - 1 Z F- LL z a5 LU a LU ocr,oa a a Q F w W Ln E V W � `� p n o 0 0 o N w a) fN m nn � a U Y z o LLIx ❑ c > u ❑ C� L p apl,-N iy a`) s v �= ov �❑Q Of ul ZU vac C� v) E 'U E aLn T-� E m n �_n QLJ 0- o C�- E. m } w: F w o o `r! L!1 V W 7) F- 00 N •--I �t r -I ,� V> 00 r-1 rt N N J g _J Z a m a uu F U cc O Q �z N q p O 2 u 41 Q CD M .x a a a m E cp l7 O ^ m W' cG O N U C rN E. O Q CV c v w m C .? o J. -J 1 W V LL -Du s a lD O M m O Z N 0 fV Ol 7 �cr, N U m 0 NOTICE OF CANCELLATION OF REGULAR MEETINGS and NOTICE OF SPECIAL MEETINGS CITY COUNCIL AND SUCCESSOR AGENCY OF THE CITY OF LAKE ELSINORE NOTICE IS HEREBY GIVEN that the regular meetings of the City Council and Successor Agency scheduled for 7:00 p.m. respectively on Tuesday, November 11, 2014 are cancelled. NOTICE; IS FURTHER GIVEN that the City Council and Successor Agency will meet at a Special Meeting to be held at 7:00 p.m. on November 12, 2014, at the Lake Elsinore Cultural Center, 183 Main Street, Lake Islsinore, California. Date: October 28, 2014 \ irgin a . 131oom Clerk L;/ C1 -1"Y OF LAKJ L Ii R EA N E;X i tint. REPORT TO PUBLIC FINANCING AUTHORITY TO: HONORABLE CHAIR AND MEMBERS OF THE PUBLIC FINANCING AUTHORITY FROM: VIRGINIA J. BLOOM AUTHORITY SECRETARY DATE: NOVEMBER 12, 2014 SUBJECT: APPROVAL OF MINUTES Recommendation It is recommended that the Authority Board approve the minutes as submitted. Discussion The following Public Financing Authority Minutes are submitted for approval: a) Public Financing Authority meeting of June 24, 2014 Prepared and Approved by: Virginia J. Bloom, Authority Secretary Approved by: Grant Yates, City Manager C I 1 `i <" I' z�.. LOKE LSINOIU City of Lake Elsinore Meeting Minutes Public Financing Authority 130 South Main Street Lake Elsinore, CA 92530 w .lake-elsinore.org Tuesday, June 24, 2014 7:00 PM Cultural Center 183 N. Main Street Lake Elsinore, CA 92530 CALL TO ORDER - 7:00 P.M. Chairperson Johnson called the meeting to order at 8:49 p.m. ROLL CALL PRESENT: Authority Member Magee, Authority Member Johnson, Authority Member Manos, Vice -Chair Tisdale, and Chairperson Hickman Also present: City Manager Director Yates, City Attorney Leibold, City Clerk Bloom, Administrative Services Director Simpson, Community Development Director Taylor, Planning Manager MacHott, Public Works Director Damasse, Police Chief Hollingsworth, and Deputy City Clerk Giron. PRESENTATIONS - None PUBLIC COMMENTS — None CONSENT CALENDAR 2) ID# 14-197 Approval of Proposed Minutes Attachments: PFA Staff Rpt Minutes for Approval 2013-12-10 PFA Minutes It is recommended that the Authority Board approve the minutes as submitted. Motion by Authority Member Magee, second by Vice -Chair Tisdale, to approve the consent item identified on the Consent Calendar, the motion passed by unanimous vote as follows: AYES : Authority Member Magee, Vice -Chair Tisdale, Authority Member Johnson, Authority Member Manos, and Chairperson Hickman NOES None ABSENT: None ABSTAIN: None City Of Lake Elsinore Page 1 Public Financing Authority Meeting Minutes June 24, 2014 PUBLIC HEARING(S) - None APPEAL(S) - None BUSINESS ITEMS) 3) ID# 14-192 Joint Report to City Council and Public Financing Authority: Authorizing the Special Tax Bond Issuance to Refund the Outstanding Bonds Related to Improvement Area A and Improvement Area C of the City of Lake Elsinore Community Facilities District No. 2003-2 (Canyon Hills). Attachments: 2014-06-24 JOINT City Council PFA Staff Report - Bond Issuance RESOLUTION 2014 - CITY OF LAKE ELSINORE RESOLUTION 2014 - LAKE ELSINORE PFA INDENTURE OF TRUST SECOND SUPPLEMENT TO FISCAL AGENT AGREEMENT FISCAL AGENT AGREEMENT ESCROW AGREEMENT 2004 BONDS ESCROW AGREEMENT 2010 BONDS PRELIMINARY OFFICIAL STATEMENT BOND PURCHASE AGREEMENT CONTINUING DISCLOSURE AGREEMENT 1.) City: Adopt Resolution No. 2014-046 authorizing the issuance of the bonds and bond documents. 2.) Public Financing Authority (PFA): Adopt Resolution No. PFA -2014-001 authorizing the issuance of bonds and bond documents. Administrative Services Director introduced Michael Bush, CEO of Urban Futures, Inc. Mr. Bush provided a joint overview of the refunding of Community Facilities District 2003-2 for Canyon Hills and municipal bond market to City Council and Public Finance Authority. Motion by Council Member Hickman, second by Council Member Magee, to adopt Resolution No. 2014-046 authorizing the issuance of the bonds and bond documents, passed by unanimous vote as follows: AYES : Council Member Hickman, Council Member Magee, Council Member Tisdale, Mayor Pro Tem Manos, and Mayor Johnson NOES : None ABSENT: None ABSTAIN: None City of Lake Elsinore Page 2 Public Financing Authority Meeting Minutes June 24, 2014 Motion by Finance Authority Member Manos, second by Finance Authority Member Magee, to adopt Resolution No. PFA -2014-001 authorizing the issurance of bonds and bond documents, passed by unanimous vote as follows: AYES : Authority Member Manos, Authority Member Magee, Authority Member Johnson, Vice -Chair Tisdale, and Chair Hickman NOES : None ABSENT: None ABSTAIN: None EXECUTIVE DIRECTOR COMMENTS - None LEGAL COUNSEL COMMENTS - None AGENCY MEMBER COMMENTS - None ADJOURNMENT There being no further business to come before the Public Financing Authority, Chairman Hickman adjourned the meeting at 9:00 p.m. which was held at the Cultural Center, 183 N. Main Street, Lake Elsinore, California. Daryl Hickman, Chairman Lake Elsinore Public Finance Authority Virginia J. Bloom, Authority Clerk Lake Elsinore Public Finance Authority City o/ Lake Elsinore Page 3 CITY OF , LA L I4 LSINO T ti DREAM F.X1 Rl:M11 REPORT TO RECREATION AUTHORITY TO: HONORABLE CHAIR AND MEMBERS OF THE RECREATION AUTHORITY FROM: VIRGINIA J. BLOOM AGENCY SECRETARY DATE: NOVEMBER 12, 2014 SUBJECT: APPROVAL OF MINUTES Discussion The following Recreation Authority Minutes are submitted for approval: a) Recreation Authority Minutes from June 25, 2013 Recommendation Approve the Minutes as submitted. Prepared and Approved by: Virginia J. Bloom, Agency Secretary Approved by: Grant Yates, City Manager MINUTES RECREATION AUTHORITY CITY OF LAKE ELSINORE 31315 CHANEY STREET LAKE ELSINORE, CALIFORNIA TUESDAY, JUNE 25, 2013 ............................................................................................................. CALL TO ORDER Chairman Magee called the meeting to order at 8:06 p.m. ROLL CALL PRESENT: Chairman Magee Vice Chairwoman Johnson Authority Member Hickman Authority Member Manos Authority Member Tisdale ABSENT: None Also present: Executive Director Yates, Authority Legal Counsel Leibold, Authority Secretary Bloom, Administrative Services Director Riley, Community Development Director Taylor, Acting Planning Manager MacHott, Lake, Parks, and Recreation Director Kilroy, Public Works Director Seumalo, Parks and Recreation Manager Davis, Superintendent DeSantiago, Investigator Anne, Fire Chief Barr, and Deputy City Clerk Gutierrez. PUBLIC COMMENTS — NOWAGENDIZED ITEMS — 1 MINUTE None CONSENT CALENDAR (1) Approval of Recreation Authority Minutes Recommendation: It is recommended that the Recreation Authority approve the minutes of the regular meeting dated April 23, 2013 as submitted. Motion by Authority Member Tisdale, seconded by Authority Member Hickman, to approve the Consent Calendar; passed by unanimous vote. PUBLIC HEARING(S) None Recreation Authority Minutes Meeting of April 23, 2013 BUSINESS ITEM(S) Page 2 of 3 Chairman Magee called the Recreation Authority meeting to order at 8:06 p.m. (2) A Resolution of the City Council of the City of Lake Elsinore California, Approving the Issuance of Lake Elsinore Recreation Authority Lease Revenue Refunding Bonds (Public Facilities Project) Series 2013 in the Aggregate Principal Amount Not to Exceed $15,000,000, and Approving a Site and Facility Lease A Lease Agreement A Bond Purchase Contract, A Continuing Disclosure Agreement A Preliminary Official Statement and A Final Official Statement in Connection Therewith and Authorizing the Taking of Certain Other Actions in Connection Therewith A Resolution of the Board of Directors of the Lake Elsinore Recreation Authority Approving the Issuance of Lake Elsinore Recreation Authority Lease Revenue Refunding Bonds (Public Facilities Project) Series 2013 in the Aggregate Principal Amount Not to Exceed $15,000,000, and Approving an Indenture, A Site and Facility Lease A Lease Agreement An Assiqnment Agreement A Bond Purchase Contract An Escrow Agreement A Preliminary Official Statement and a Final Official Statement In Connection Therewith and Authorizing the Taking of Certain Other Actions in Connection Therewith Recommendations: City Council: It is recommended that the City Council adopt City Resolution No. 2013-033 authorizing issuance of the refunding bonds and bond documents. LERA: It is recommended that the Authority Board adopt LERA Resolution No. 2013-02 authorizing issuance of refunding bonds and bond documents. Administrative Services Director Riley provided an overview to the City Council and Lake Elsinore Recreation Authority. City Attorney Leibold asked to substitute the "5%" to "6%" in Section 6 of City Council Resolution No. 2013-033 and Section 6 of LERA Resolution No. 2013-02. Motion by Council Member Tisdale, seconded by Council Member Hickman, to adopt Resolution No. 2013-033 authorizing issuance of the refunding bonds and bond documents, passed by unanimous vote. Motion by Vice Chair Johnson, seconded by Board Member Manos, to adopt LERA Resolution No. 2013-02 authorizing issuance of refunding bonds and bond documents, passed by unanimous vote. PUBLIC COMMENTS — NON-AGENDIZED ITEMS — 3 MINUTES None Recreation Authority Minutes Meeting of April 23, 2013 EXECUTIVE DIRECTOR COMMENTS None LEGAL COUNSEL COMMENTS None BOARDMEMBER COMMENTS None ADJOURNMENT Page 3 of 3 The Chairman of the Lake Elsinore Recreation Authority will adjourn the meeting. ADJOURNMENT There being no further business to come before the Recreation Authority the meeting was adjourned at 8:20 p.m. Robert E. Magee, Chairman Lake Elsinore Recreation Authority ATTEST: Virginia J. Bloom, Authority Secretary Lake Elsinore Recreation Authority