HomeMy WebLinkAboutCity Council & SA Agenda Packet 01-14-2014CITY OF LAKE ELSINORE
CITY COUNCIL AGENDA
NATASHA JOHNSON, MAYOR
STEVE MANOS, MAYOR PRO TEM
BRIAN TISDALE, COUNCIL MEMBER
DARYL HICKMAN, COUNCIL MEMBER
ROBERT MAGEE, COUNCIL MEMBER
GRANT YATES, CITY MANAGER
W W W.LAKE-ELSINORE.ORG
(951) 674-3124 PHONE
ELSINORE VALLEY MUNICIPAL WATER
DISTRICT (EVMWD) BOARDROOM
31315 CHANEY STREET
LAKE ELSINORE, CA 92530
..................................................................................
TUESDAY, JANUARY 14, 2014
CLOSED SESSION — None
PUBLIC SESSION at 7:00 p.m. EVMWD Boardroom
31315 Chaney St., Lake Elsinore
The City of Lake Elsinore appreciates your attendance. Citizens' interest provides the Council
and Agency with valuable information regarding issues of the community.
Meetings are held on the 2nd and 4th Tuesday of every month. In addition, meetings are
televised live on Time Warner Cable Station Channel 29 and Verizon subscribers can view
the meetings on Channel 31.
Due to the seismic retrofit of the Cultural Center, the City Council has moved its regular
meeting location to the Elsinore Valley Municipal Water District (EVMWD) Boardroom located
at 31315 Chaney Street, Lake Elsinore. All parking for these meetings is free and is located
along Treleven Avenue or at the gravel parking lot on the northwest corner of Treleven and
Gedge Avenue. Thank you for your cooperation.
The agenda is posted 72 hours prior to each meeting outside of City Hall and is available at
each meeting. The agenda and related reports are also available at the City Clerk's
Department on the Friday prior to the Council meeting and are available on the City's website
at www.lake-elsinore.org. Any writings distributed within 72 hours of the meeting will be
made available to the public at the time it is distributed to the City Council.
In compliance with the Americans with Disabilities Act, any person with a disability who
requires a modification or accommodation in order to participate in a meeting should contact
the City Clerk's Office at (951) 674-3124 Ext. 262, at least 48 hours before the meeting to
make reasonable arrangements to ensure accessibility.
City Council Agenda
Meeting of January 14, 2014
CALL TO ORDER 5:00 P.M.
PLEDGE OF ALLEGIANCE
ROLL CALL
PUBLIC COMMENTS
CITY COUNCIL CLOSED SESSION
1►[.7T
Page 2 of 6
CALL TO ORDER - 7:00 P.M. — EVMWD Boardroom, 31315 Chaney St., Lake Elsinore
PLEDGE OF ALLEGIANCE
INVOCATION — MOMENT OF SILENT PRAYER
ROLL CALL
CLOSED SESSION REPORT
PRESENTATIONS/CEREMONIALS
• Certificate of Recognition of Susan Reid
• Recognition of Mayor Robert Magee
PUBLIC COMMENTS — NON-AGENDIZED ITEMS — 1 MINUTE
(Please read & complete a Request to Address the City Council form prior to the start of the City Council meeting
and turn it into the City Clerk. The Mayor will call on you to speak.)
CONSENT CALENDAR
(All matters on the Consent Calendar are approved in one motion, unless a Council Member or any member of
the public requests separate action on a specific item.)
(1) Approval of Minutes
Recommendation: It is recommended that the City Council approve the Minutes of the
Regular City Council Meeting of December 10, 2013.
City Council Agenda
Meeting of January 14, 2014
(2) Warrant List dated December 12 & 26 2013
Page 3 of 6
Recommendation: It is recommended that the City Council receive and file the
Warrant list dated December 12 & 26, 2013.
(3) Investment Report for October 2013
Recommendation: It is recommended that the City Council receive and file the report.
(4) Purchase of Equipment for Fire Truck 97
Recommendation: It is recommended that the City Council: A) Authorize the Fire
Chief to begin the purchase of the equipment to fully outfit Fire Truck 97; and B)
Approve that $190,000 be made available to execute these purchases.
(5) Riverside County Mortgage Credit Certification Program Participation
Recommendation: It is recommended that City Council adopt Resolution No 2014-
001 A Resolution of the City Council of the City of Lake Elsinore, California, approving
participation with the County of Riverside Mortgage Credit Certificate (MCC) Program.
(6) Resolution of the City Council of the City of Lake Elsinore Approving a Deposit and
Reimbursement Agreement a City Fee Deposit and Reimbursement Agreement and
an EVMWD Fee Deposit and Reimbursement Agreement Relating to the City of Lake
Elsinore Community Facilities District No. 2007-5 (Red Kite)
Recommendation: It is recommended that City Council adopt Resolution No 2014-
002 approving the Deposit and Reimbursement Agreement, the City Fee Deposit and
Reimbursement Agreement and the EVMWD Fee Deposit and Reimbursement
Agreement.
(7) Agreement for Professional Design Services G&A Consultinq Civil Engineers Inc. for
Gunnerson Street Rehabilitation — Phase 1 (Riverside Drive to Lakeshore Drive),
Project 4350
Recommendation: It is recommended that the City Council: A) Award design of the
Gunnerson Street Rehabilitation — Phase 1 (Riverside Drive to Lakeshore Drive) to
G&A Consulting Civil Engineers, in the not to exceed amount of $76,115; and B)
Authorize the City Manager to execute the contract with G&A Consulting Civil
Engineers, Inc.
City Council Agenda Page 4 of 6
Meeting of January 14, 2014
(8) Approval of an Agreement with the County of Riverside to Construct Sidewalk and
Perform Maintenance along a portion of Machado Street
Recommendation: It is recommended that City Council: A) Approve the Agreement
between the City of Lake Elsinore and the County of Riverside in substantially the
form attached and authorize the City Manager to execute the Agreement in such final
form as approved by the Director of Public Works and the City Attorney; and B) Pass
and adopt Resolution No. 2014-003.
(9) Notice of Completion — Elm Street Pavement Phase II Project No. 4385-2
Recommendation: It is recommended that City Council: A) Accept the improvements
into the City maintained road system; B) Direct staff to file the Notice of Completion
with the County Recorder's Office; C) Direct staff to release any remaining retention
funds 35 days after filing of the Notice of Completion; and D) Authorize transfer of
project fund balance to Main Street Overlay Project No. 4405.
(10) Funding Contribution Agreement with the Lake Elsinore Unified School District to
Construct a Traffic Signal at the Intersection of Canyon Hills Road and Sage Lane
Recommendation: It is recommended that City Council approve the Funding
Contribution Agreement between the City of Lake Elsinore and the Lake Elsinore
Unified School District in substantially the form attached and authorize the City
Manager to execute the Agreement in such final form as approved by the Director of
Public Works and the City Attorney.
(11) Proposed Audio/Visual Upgrade to the Cultural Center
Recommendation: It is recommended that City Council: A) Award the improvements
of the Cultural Center audio and visual upgrade to RK Electric for the design and
installation of new audio and visual infrastructure in the amount of $115,203, which
includes a 10% contingency; B) Award the installation of the new dais and ADA lectern
to RK Electric to subcontract with Artistic Wood in the amount of $12,797, which
includes a 10% contingency; C) Approve the funding of $115,203 from fund 160 "PEG
grant"; and D) Approve the funding of $12,797 from fund 116 DIF fund.
(12) Lake Elsinore Municipal Code Waiver for Good Vibes Music Festival on the Lake at
La Laguna Resort & Boat Launch
Recommendation: It is recommended that City Council waive Lake Elsinore Municipal
Code section 9.28.030 Furnishing Alcoholic Beverages in Public for the proposed
"Good Vibes Music Festival on the Lake" Special Event, subject to compliance with all
other conditions for the event as approved by the City Manager.
(13) 2013/14 Supplemental Law Enforcement Services Fund (SLESF) Grant
Recommendation: It is recommended that City Council approve the expenditure plan
and the allocation of funds from the SLESF Grant.
City Council Agenda
Meeting of January 14, 2014
PUBLIC HEARING(S)
None
APPEAL(S)
None
BUSINESS ITEM(S)
(14) Second Reading and Adoption of Ordinance No. 2013-1317
Page 5 of 6
Recommendation: It is recommended that the City Council waive further reading and
adopt by title only ORDINANCE NO. 2013-1317 AN ORDINANCE OF THE CITY
COUNCIL OF THE CITY OF LAKE ELSINORE, CALIFORNIA, AMENDING LAKE
ELSINORE MUNICIPAL CODE, TITLE 2, CHAPTER 2.46 PUBLIC SAFETY
ADVISORY COMMISSION, by roll -call vote.
(15) Second Reading and Adoption of Ordinance No. 2013-1320
Recommendation: It is recommended that the City Council waive further reading and
adopt by title only ORDINANCE NO. 2013-1320 AN ORDINANCE OF THE CITY
COUNCIL OF THE CITY OF LAKE ELSINORE, CALIFORNIA, APPROVING ZONE
CHANGE NO. 2013-04, KNOWN AS THE CONSISTENCY ZONING PROJECT —
PHASE III, AMENDING THE OFFICIAL ZONING MAP, CHANGING THE ZONING
OF VARIOUS PARCELS IN THE EAST LAKE, NORTH PEAK AND LAKE VIEW
DISTRICTS OF THE CITY TO ZONES CONSISTENT WITH THE GENERAL PLAN
DESIGNATIONS THEREIN, by roll -call vote.
(16) Code Amendment Regarding Yard, Garage and House Sales — An Amendment to
Lake Elsinore Municipal Code Section 5.112 Yard Garage and House Sales Setting
Forth Revised Regulations
Recommendation: It is recommended that the City Council waiver further reading and
introduce by title only ORDINANCE NO. 2014-1321 AN ORDINANCE OF THE CITY
COUNCIL OF THE CITY OF LAKE ELSINORE AMENDMENT CHAPTER 5.112 OF
THE LAKE ELSINORE MUNICIPAL CODE amending certain procedures and
regulations for yard, garage, and house sales.
(17) Mayor's Recommended Council Appointments
Recommendation: It is recommended that the City Council discuss and approve the
Mayor's recommendations to the Council appointments to the various governmental
agency committees.
PUBLIC COMMENTS — NON-AGENDIZED ITEMS — 3 MINUTES
(Please read & complete a Request to Address the City Council form prior to the start of the City Council Meeting
and turn it in to the City Clerk. The Mayor will call on you to speak.)
City Council Agenda
Meeting of January 14, 2014
CITY MANAGER COMMENTS
• 2014 Perpetual Calendar
CITY ATTORNEY COMMENTS
CITY COUNCIL COMMENTS
ADJOURNMENT
Page 6 of 6
The Lake Elsinore City Council will adjourn this meeting to the next regularly scheduled
meeting of Tuesday, January 28, 2014. The regular Closed Session meeting will be held at
5:00 p.m. at City Hall and the regular Public meeting will be held at 7:00 p.m. at the Elsinore
Valley Municipal Water District (EVMWD) Boardroom located at 31315 Chaney Street, Lake
Elsinore, CA.
AFFIDAVIT OF POSTING
I, Virginia J. Bloom, City Clerk of the City of Lake Elsinore, do hereby affirm that a copy of
the foregoing agenda was posted at City Hall 72 hours in advance of this meeting.
Virginia J. Bloom
Virginia J. Bloom, City Clerk
SUCCESSOR AGENCY OF THE
REDEVELOPMENT AGENCY OF THE
CITY OF LAKE ELSINORE
AGENDA
NATASHA JOHNSON, CHAIR
STEVE MANOS, VICE -CHAIR
BRIAN TISDALE, AGENCY MEMBER
DARYL HICKMAN, AGENCY MEMBER
ROBERT MAGEE, AGENCY MEMBER
GRANT YATES, EXECUTIVE DIRECTOR
W W W.LAKE-ELSINORE.ORG
(951) 674-3124 PHONE
ELSINORE VALLEY MUNICIPAL WATER
DISTRICT (EVMWD) BOARDROOM
31315 CHANEY STREET
LAKE ELSINORE, CA 92530
..................................................................................
TUESDAY, JANUARY 14, 2014
CLOSED SESSION — None
PUBLIC SESSION at 7:00 p.m. EVMWD Boardroom
31315 Chaney St., Lake Elsinore
The City of Lake Elsinore appreciates your attendance. Citizens' interest provides the Council
and Agency with valuable information regarding issues of the community.
Meetings are held on the 2nd and 4th Tuesday of every month. In addition, meetings are
televised live on Time Warner Cable Station Channel 29 and Verizon subscribers can view
the meetings on Channel 31.
Due to the seismic retrofit of the Cultural Center, the Successor Agency has moved its regular
meeting location to the Elsinore Valley Municipal Water District (EVMWD) Boardroom located
at 31315 Chaney Street, Lake Elsinore. All parking for these meetings is free and is located
along Treleven Avenue or at the gravel parking lot on the northwest corner of Treleven and
Gedge Avenue. Thank you for your cooperation.
The agenda is posted 72 hours prior to each meeting outside of City Hall and is available at
each meeting. The agenda and related reports are also available at the City Clerk's
Department on the Friday prior to the Successor Agency meeting and are available on the
City's website at www.lake-elsinore.org. Any writings distributed within 72 hours of the
meeting will be made available to the public at the time it is distributed to the Successor
Agency.
In compliance with the Americans with Disabilities Act, any person with a disability who
requires a modification or accommodation in order to participate in a meeting should contact
the City Clerk's Office at (951) 674-3124 Ext. 262, at least 48 hours before the meeting to
make reasonable arrangements to ensure accessibility.
Successor Agency Agenda
Meeting of January 14, 2014
CALL TO ORDER 5:00 P.M.
ROLL CALL
PUBLIC COMMENT
SUCCESSOR AGENCY CLOSED SESSION
None
Page 2 of 3
CALL TO ORDER - 7:00 P.M. — EVMWD Boardroom 31315 Chaney St., Lake Elsinore
ROLL CALL
CLOSED SESSION REPORT
None
PRESENTATIONS / CEREMONIALS
None
PUBLIC COMMENTS — NON-AGENDIZED ITEMS — 1 MINUTE
(Please read & complete a Request to Address the Successor Agency form prior to the start of the meeting and
turn it into the Agency Clerk. The Chair will call on you to speak.)
CONSENT CALENDAR
(All matters on the Consent Calendar are approved in one motion, unless an Agency Member or any member
of the public requests separate action on a specific item.)
(SA1) Approval of Minutes
Recommendation: It is recommended that the Successor Agency approve the Minutes
of the Regular Successor Agency Meeting of December 10, 2013.
(SA2) Warrant List dated December 12 & 26. 2013
Recommendation: It is recommended that the Successor Agency of the
Redevelopment Agency of the City of Lake Elsinore receive and file the Warrant List
dated December 12 & 26, 2013.
(SA3) Investment Report for October 2013
Recommendation: It is recommended that the Successor Agency of the
Redevelopment Agency of the City of Lake Elsinore receive and file the report.
PUBLIC HEARING(S)
None
Successor Agency Agenda Page 3 of 3
Meeting of January 14, 2014
APPEAL(S)
►New
BUSINESS ITEM(S)
None
PUBLIC COMMENTS — NON-AGENDIZED ITEMS — 3 MINUTES
(Please read & complete a Request to Address the Successor Agency form prior to the start of the meeting and
turn it in to the Agency Clerk. The Chair will call on you to speak.)
EXECUTIVE DIRECTOR COMMENTS
LEGAL COUNSEL COMMENTS
AGENCY MEMBER COMMENTS
ADJOURNMENT
The Successor Agency of the Redevelopment Agency of the City of Lake Elsinore will adjourn
this meeting to the next regularly scheduled meeting of Tuesday, January 28, 2014. The
regular Closed Session meeting will be held at 5:00 p.m. at City Hall and the regular Public
meeting will be held at 7:00 p.m. at the Elsinore Valley Municipal Water District (EVMWD)
Boardroom located at 31315 Chaney Street, Lake Elsinore, CA.
AFFIDAVIT OF POSTING
I, Virginia J. Bloom, Agency Clerk, do hereby affirm that a copy of the foregoing agenda was
posted at City Hall 72 hours in advance of this meeting.
Tirw.nia L BCoom
Virginia J. Bloom, Agency Clerk
CITY Cal
FAWT LS10E
D REAM EXTREME
REQUEST TO ADDRESS THE CITY COUNCIL
(Please submit to the City Clerk prior to meeting)
Name: °° -F
Please Print
Organization
Represented:
Address Phone
► 1 wish to address Agenda Item No. _ (Comments limited to 3 minutes)
► I wish to comment on the following non agendized item at the beginning of the
meeting: (Comments limited to 1 minute)
/Y?
► 1 wish to comment on the following non agendized item at end of meeting:
(Comments limited to 3 minutes)
Date
Signature
The Mayor will call person(s) interested in speaking in an order which coincides with the Agenda. Non-
Agendized Items speakers will be called under "Public Comments — Non-Agendized Items" and will have
approximately one (1) minute to speak or three (3) minutes at the end of the meeting).
After being recognized by the Mayor, please walk to the podium, state your name and proceed to
comment upon the item you wish to address.
Thank you for attending the City Council meeting and your interest in the conduct of public business is
appreciated!
CITY OF
Name:
Organization
Represented:
L1r
R -EA M EXTKEM
REQUEST TO ADDRESS THE CITY COUNCIL
(Please submit to the City Cleric prior to meeting)
P
4 j
i f
Address
Print
Nnone
f
► I wish to address Agenda Item No. (Comments limited to 3 minutes)
► I wish to comment on the following non-agendized item at the beginning of the
meeting: (Comments limited to 1 minute)
► I wish to comment on the following non-agendized item at end of meeting:
(Comments limited to 3 minutes)
Date
The Mayor will call person(s) interested in speaking in an order which coincides with the Agenda. Non-
Agendized Items speakers will be called under "Public Comments — Non-Agendized Items" and will have
approximately one (1) minute to speak or three (3) minutes at the end of the meeting).
After being recognized by the Mayor, please walk to the podium, state your name and proceed to
comment upon the item you wish to address.
Thank you for attending the City Council meeting and your interest in the conduct of public business is
appreciated!
CITY CSF&.t_.
DPLEAl , EXTREME
Name:
Organization
Represented:
REQUEST TO ADDRESS THE CITY COUNCIL
(please submit to the City Clerk prior to meeting)
Address
Please Print
Phone
► I wish to address Agenda Item No./ (comments limited to minutes)
► I wish to comment on the following non-agendized item at the beginning of the
meeting: (Comments limited to 1 minute)
► I wish to comment on the following non-agendized item at end of meeting:
(Comments limited to 3 minutes)
Date Signature
The Mayor will call person(s) interested in speaking in an order which coincides with the Agenda. Non-
Agendized Items speakers will be called under "Public Comments — Non-Agendized Items" and will have
approximately one (1) minute to speak or three (3) minutes at the end of the meeting).
After being recognized by the Mayor, please walk to the podium, state your name and proceed to
comment upon the item you wish to address.
Thank you for attending the City Council meeting and your interest in the conduct of public business is
appreciated!
0 M -1 ,
h ✓r,
CITY OF �•/1
I i
LADE LSINOKE
DREAM EXTREME
CITY CLERK'S DEPT.
2014 PERPETUAL
CALENDAR
(Subject to change)
Jan 14 Tuesday
CITY COUNCIL — EVMWD Boardroom
3:45 p.m. Oversight Board Meeting — Cancelled
5:00 p.m. Closed Session — None
7:00 p.m. Presentation — Recognition of Mayor Magee; Recognition of Susan Reid;
Minutes (Consent)
Investment Report (Consent)
Purchase of Fire Truck equipment (Consent)
Mortgage Credit Certificate program (Consent)
Award of Design for Gunnerson (Consent)
Agreement with County for Machado Sidewalk Const. (Consent)
Notice of Completion of Elm Street Paving (Consent)
Jt Agmt for Const. of Traffic Signal at Sage/ Canyon Hills (Consent)
Cultural Center Upgrade (Consent)
Alcohol Muni -code waiver for La Laguna event (Consent)
Police Grant (Consent)
Code Amendment for Garage Sales Permits (Business)
2nd Reading of Ordinance No. 1317 (Business)
2nd Reading of Ordinance No. 1320 (Business)
Mayor's Recommended Council Appointments (Business)
Jan 20 MARTIN LUTHER KING DAY — City Hail Closed
Jan 21 Tuesday
PLANNING COMMISSION — Senior Center
6:00 p.m. RDR Ryland Homes
TTM & RDR for Ramsgate Specific Plan
Jan 28 Tuesday
CITY COUNCIL — EVMWD Boardroom
3:45 p.m. Oversight Board Meeting
5:00 p.m. Closed Session — City Clerk Evaluation
7:00 p.m. Presentations - Recognition of Tenured Council Members
Minutes (Consent)
Investment Report (Consent)
Award of Main Street Overlay Contract (Consent)
Revision of Electronic Devices policy (Consent)
Lake Use Fees (Business)
City Departmental Reports
Last Updated: January 7, 2014
Apr 1 Tuesday
PLANNING COMMISSION
6:00 p.m.
Apr 8 Tuesday
CITY COUNCIL
3:45 p.m. Oversight Board Meeting
5:00 p.m. Closed Session
7:00 p.m. Presentations
Apr 9 City's 126th Birthday
Apr 15 Tuesday
PLANNING COMMISSION
6:00 p.m.
Apr 22 Tuesday
CITY COUNCIL
3:45 p.m. Oversight Board Meeting
5:00 p.m. Closed Session
7:00 p.m. Presentations
Minutes (Consent)
Investment Report (Consent)
City Departmental Reports
May 6 Tuesday
PLANNING COMMISSION
6:00 p.m.
May 13 Tuesday
CITY COUNCIL
3:45 p.m. Oversight Board Meeting
5:00 p.m. Closed Session
7:00 p.m. Presentations
Minutes (Consent)
May 20 Tuesday
PLANNING COMMISSION
6:00 p.m,
May 26 MEMORIAL DAY — City Hall Closed
May 27 Tuesday
CITY COUNCIL
3:45 p.m. Oversight Board Meeting
5:00 p.m. Closed Session
7:00 p.m. Presentations
Minutes (Consent)
Investment Report (Consent)
City Departmental Reports
Last Updated: January 7, 2014 3
Aug 5 Tuesday
PLANNING COMMISSION
6:00 P.M.
Aug 12 Tuesday
CITY COUNCIL
3:45 p.m. Oversight Board Meeting
5:00 p.m. Closed Session — City Manager Evaluation
7:00 p.m. Presentations
Minutes (Consent)
Aug 19 Tuesday
PLANNING COMMISSION
6:00 p.m.
Aug 26 Tuesday
CITY COUNCIL
3:45 p.m. Oversight Board Meeting
5:00 p.m. Closed Session
7:00 p.m. Presentations
Minutes (Consent)
Investment Report (Consent)
City Departmental Reports
Sep 1 LABOR DAY — City Hall Closed
Sep 2 Tuesday
PLANNING COMMISSION
6:00 p.m.
Sep 9 Tuesday
CITY COUNCIL
3:45 p.m. Oversight Board Meeting
5:00 p.m. Closed Session
7:00 p.m. Presentations
Minutes (Consent)
Sep 16 Tuesday
PLANNING COMMISSION
6:00 P.M.
Sep 23 Tuesday
CITY COUNCIL
3:45 p.m. Oversight Board Meeting
5:00 p.m. Closed Session
7:00 p.m. Presentations
Minutes (Consent)
Investment Report (Consent)
City Departmental Reports
Last Updated: January 7, 2014 5
Dec 2 Tuesday
PLANNING COMMISSION
6:00 p.m.
Dec 9 Tuesday
CITY COUNCIL
3:45 p.m. Oversight Board Meeting
5:00 p.m. Closed Session
7:00 p.m. Presentations
Minutes (Consent)
Investment Report (Consent)
City Departmental Reports
Dec 16 Tuesday
PLANNING COMMISSION
6:00 p.m.
Dec 23 Tuesday
CITY COUNCIL (Possibly cancelled)
3:45 p.m. Oversight Board Meeting
5:00 p.m. Closed Session
7:00 p.m. Presentations
Dec 25 CHRISTMAS DAY — City Hall Closed
Jan 1 NEW YEAR'S DAY — City Hall Closed
Last Updated: January 7, 2014 7
City of Lake Elsinore: City Council Committees Page 1 of 2
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City Council Committee Appointments
External representation by Council members on behalf of the City
The City Council reorganizes its officers and comp agency
appointment recommendations are presented by C
Council.
The table below lists the current City appointee for E
for each.
ORGANIZATION
APPOINTED A] v
AI
DELEGATE
California Joint Powers
Steve Manos Dar d
Insurance Authority
Meetings are scheduled quarterly:
Riverside County Habitat
Steve Manos Brian Tisdale Feb, May, Sep, & Nov on third
Conservation Agency
Thurs and of the month.
Chamber of Commerce -
Natasha Johnson 12 �-S Wird Tuesday of each month at 5:15
EDC Board Meeting
pm.
Meetings 4th Thursday of month at
Riverside Transit Agency
Daryl Hickman Robert Magee 2: oo pm - Nov and Dec 3rd Thur at
2:oopm
Second Weds of the month at 9:30
Riverside County
Transportation Commission
Robert Magee Natasha Johnson am at 4o8o Lemon Street (main
Board Room, ist Floor). Riverside.
First Monday of the month at 2:00
pm. No meeting in July. Meeting
Western Riverside Council
Brian Tisdale Robert Magee June 8th and Sept. 14th, 2:oo pm at
of Governments
Riverside County Administration
Building.
Northwest Mosquito andThird
Thursday of each month at
Thomas Bueldey""4e3:00
Vector Control District
pm.
In 2010, meets the third Thursday
Lake Elsinore/San Jacinto
Robert Magee Daryl Hickman of February and third Thursday
Watershed Authority
every other month at 4:00 pm in the
EVMWD Board Room.
Crime Free Multi -Family
Steve Manos Daryl Hickman N/A
Housing Project
4�1v1'
http://lake-elsinore.org/index.aspx?page=627 1/7/2014
City of Lake Elsinore: City Council Committees
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City Council
Committee Appointments
External representation by Council members on behalf of the City
Page 1 of 2
The City Council reorganizes its officers and committee representatives annually. Committee and agency
appointment recommendations are presented by the Mayor for ratification by the City
Council.
The table below lists the current City appointee for each committee/agency and meeting schedules
for each.
ORGANIZATION
APPOINTED APPOINTED
DELEGATE ALTERNATE
MEETING SCHEDULE
Annual meeting of Board
California Joint Powers
Steve Manos Daryl Hickman
Director in July. Executive Board
Insurance Authority
meets monthly.
Meetings are scheduled quarterly:
Riverside County Habitat
Steve Manos Brian Tisdale
Feb, May, Sep, & Nov on third
Conservation Agency
Thurs and of the month.
Chamber of Commerce -
Natasha Johnson
Third Tuesday of each month at 5:15
EDC Board Meeting
pm.
pm.
Meetings 4th Thursday of month at
Riverside Transit Agency
Daryl Hickman Robert Magee
2:00 pm - Nov and Dec 3rd Thur at
2:00pm
Second Weds of the month at 9:30
Riverside County
Transportation Commission
Robert Magee Natasha Johnson
am at 408o Lemon Street (main
Board Room, 1st Floor). Riverside.
First Monday of the month at 2:00
pm. No meeting in July. Meeting
Western Riverside Council
Brian Tisdale Robert Magee
June 8th and Sept. 14th, 2:00 pm at
of Governments
Riverside County Administration
Building.
Northwest Mosquito andz
"11111.41111A-nThird Thursday of each month at
Vector Control District
Thomas Buckley3:00
pm.
In 2010, meets the third Thursday
Lake Elsinore/San Jacinto
Robert Magee Daryl Hickman
of February and third Thursday
Watershed Authority
every other month at 4:00 pm in the
EVMWD Board Room.
Crime Free Multi -Family
Steve Manos Daryl Hickman
N/A
Housing Project
efZZClvl
E
http://Iake-elsinore.org/index.aspx?page=627 1/7/2014
City of Lake Elsinore: City Council Committees
Page 2of2
ORGANIZATION
APPOINTED
DELEGATE
APPOINTED
ALTERNATE
MEETING SCHEDULE
#eOtOeow--
Third Tuesday of the month at the
Elsinore Valley Arts
Network
Natas Johnson
Steve Manos
Lake Elsinore Library Annex Room,
boo W. Graham Avenue.
Lake Elsinore Animal
Steve Manos
Robert Magee
Meetings schedule as needed.
Friends
Animal Shelter JPA
Brian Tisdale
Natasha Johnson
N/A SttIv1E
HOPE, Inc.
Natasha Johnson
Steve Manos
N/A SSM
Historical Society
Robert Magee
Daryl Hickman
N/A SFr,,A�
Friends of the Library
Daryl Hickman
Brian Tisdale
N/A 55*A1',,A
Second Wednesday of the Month at
EVMWD/City Group Mtg.
Daryl Hickman &
N/A
4:30 p.m. Location alternates every
Natasha Johnson
other meeting (City Hall and
9vb
EVMWD).
ev
Third Wednesday of the Month at
LEUSD/City Group Mtg.
'fix -&
Steve Manos
N///A�
4:00 p.m. Location alternates every
other meeting (City Hall and
LEUSD).
Corn n Ap o'
Robert Magee &
N A
/
N A�
/
Co
Daryl Hickman
C�}ejyl�
Brian Tisdale,��
Budget Subcommittee
Robert Magee &
N/A
N/A
Allen Baldwin
TUMF Zone Committee
Robert Magee
Brian Tisdale
Once or twice a year as noted.
Western Riverside County
Third Wednesday of each month at
Regional Conservation
Natasha Johnson
Robert Magee
Authority Executive Board
i2:oo P.M.
Southwest Cities Coalition
Daryl Hickman &
N/A
N/A
Subcommittee
Brian Tisdale
http://lake-elsinore.org/index.aspx?page=627
1/7/2014
Virginia Bloom
From:
Virginia Bloom
Sent:
Thursday, December 19, 2013 8:05 AM
To:
Diana Gutierrez
Subject:
FW: New Committee List
Follow Up Flag:
Follow up
Due By:
Monday, January 06, 2014 7:30 AM
Flag Status:
Flagged
Please update Mayor's Recommended Council Appointments List for 2014 as noted below. Tasha is reviewing that
document at this time and may call us with some changes —this item is scheduled for the January 1411 agenda for
approval; we should do the staff report for her— please look at last year's staff report for this item in December 2012
agenda.
Thanks,
Virginia Bloom
City Clerk
City of Lake Elsinore
PH:(951) 674-3124 Ext. 262
From: Grant Yates
Sent: Wednesday, December 18, 2013 5:54 PM
To: Virginia Bloom
Subject: Fwd: New Committee List
FYI. Please make sure this is noted as appropriate. THX
Sent from my iPad
Begin forwarded message:
From: Robert Magee <rma ee a Lake-E1sinore.orR>
Date: December 18, 2013 at 4:21:51 PM PST
To: Grant Yates <gyates(lLake-Elsinore.org>
Subject: New Committee List
Grant,
When you provide the Mayor with the committee list, please make sure that LESJWA is listed
without a stipend. We voted that out of the last budget as a cost saving measure.
Bob Magee
Lake Elsinore City Councilman
AGENDA COVER SHEET
MEETING OF 111L�/14
Y1 City Council L71RedeveloTment Agency F] Other
/] I /M A I
DEPARTMENT:
CONSENT:
APPEAL
BUSINESS:
RESOLUTION:
E)n ORDINANCES
ATTACHMENTS:
Report emailed to Clerk
. 13(
PUBLIC HEARING
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CITY OF'/x
LASE C LS AORE
DrtEAM EXTREME -
REPORT TO CITY COUNCIL
TO: HONORABLE MAYOR
AND MEMBERS OF THE CITY COUNCIL
FROM: VIRGINIA J. BLOOM, CITY CLERK
DATE: JANUARY 14, 2014
SUBJECT: SECOND READING AND ADOPTION OF ORDINANCE
NO. 2013-1317
Recommendation
It is recommended that the City Council waive further reading and adopt by title only
ORDINANCE NO. 2013-1317 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF LAKE ELSINORE, CALIFORNIA, AMENDING LAKE ELSINORE MUNICIPAL
CODE, TITLE 2, CHAPTER 2.46 PUBLIC SAFETY ADVISORY COMMISSION, by roll -
call vote.
Discussion
The above -referenced Ordinance was introduced at the regular Council meeting of
December 10, 2013, relating to the Public Safety Advisory Commission. It is now being
presented for second reading and adoption by title only.
Prepared by: Virginia J. Bloom, City Clerk^
Approved by: Grant Yates, City Manager
Attachment: Ordinance No. 2013-1317
AGENDA ITEM NO. 14
Page 1 of 6
ORDINANCE NO. 2013-1317
ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LAKE
ELSINORE, CALIFORNIA, AMENDING LAKE ELSINORE
MUNICIPAL CODE, TITLE 2, CHAPTER 2.46 PUBLIC SAFETY
ADVISORY COMMISSION
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LAKE ELSINORE,
CALIFORNIA, DOES HEREBY ORDER AS FOLLOWS:
SECTION 1. That Chapter 2.46 of the Lake Elsinore Municipal Code is hereby
amended in its entirety as follows:
Chapter 2.46
PUBLIC SAFETY ADVISORY COMMISSION
2.46.010 Definition.
"Public safety" is that which is related to traffic and pedestrian safety, lake safety,
code enforcement, animal control and emergency services within the City of Lake
Elsinore.
2.46.020 Creation of a Public Safety Advisory Commission.
A Public Safety Advisory Commission is established.
2.46.030 Membership.
The Public Safety Advisory Commission shall consist of five members. No officers
or employees of the city or a person under an employment contract, subject to the
jurisdiction of the city council, shall be members of such commission. A member of the
Public Safety Advisory Commission shall be at least 18 years old and either: (a) reside
within the City of Lake Elsinore, or (b) be an owner of a business that is established and
currently licensed within the City of Lake Elsinore. Members shall be subject to a routine
background check to be administered by the Police Department.
2.46.040 Appointment and Removal of Commissioners.
A subcommittee of the City Council shall recommend candidates to the City
Council to serve as members of the Public Safety Advisory Commission. Appointment to
the Public Safety Advisory Commission shall be approved by a majority of the City
Council. Individual commissioners can be removed at the pleasure of a majority of the
City Council without notice or hearing.
Upon appointment to the Public Safety Advisory Commission, commissioners shall
complete an orientation regarding their role and responsibilities, the Brown Act, City
organization and the City code of conduct.
Page 3 of 6
Ordinance No. 2013-1317
Page 2 of 4
2.46.050 Term of Office.
Members of the Public Safety Advisory Commission shall be appointed for a term
of no more than four years. Each term shall commence on July 1st of the respective year
in which appointed. Terms shall be staggered such that the terms of no more than three
commissioners expire within a two year period. If a commissioner resigns prior to the end
of their term, a replacement will be appointed to serve out the remainder of that term.
2.46.060 Duties and Responsibilities.
The Public Safety Advisory Commission shall have the following duties and
responsibilities:
(A) The Commission shall serve as a conduit of information for City residents and
businesses to express their concerns regarding traffic and pedestrian safety, lake safety,
code enforcement, animal control and emergency services. The Commission shall hear
these concerns, communicate them to the designated staff administrator for the
commission, and report back to citizens within a reasonable amount of time.
(B) Investigate, review and analyze traffic and pedestrian safety, lake safety, code
enforcement, animal control and emergency services issues including parking, pedestrian
right of ways, traffic condition reviews, stop sign placements, traffic signals, road
modifications, pavement markings, safety devices, posted speed limits, signage and
engineering.
(C) Assist in developing traffic, pedestrian and lake safety programs that will help
reduce and/or prevent accidents, injuries and deaths on the lake and roadways within the
City.
(D) The Commission shall gather additional input by maintaining an ongoing
dialogue with various community organizations including, but not limited to, the Animal
Friends of the Valleys, Citizens Corps, Lake Elsinore Marine Search and Rescue,
neighborhood watch groups, homeowners' associations, Chamber of Commerce,
Downtown Merchants Association, etc.
(E) Reviews and suggests disaster planning, preparedness and crisis
management programs and resources for further consideration by the City Council and/or
staff.
(F) Attend training regarding compliance with the City's code of ethics and conflict
of interest policies.
Page 4 of 6
Ordinance No. 2013-1317
Page 3 of 4
(G) Provide a written report to the City Manager's office on a quarterly basis to be
forwarded to the City Council for review.
While the Commission may propose assignments and activities, assignments and
activities other than specific duties and responsibilities of the Commission shall be
undertaken by direction of the City Council or the City Manager. All commissioner
communications and requests of City staff must be made via the City Manager's office
including responses back through the City Manager's office to all commissioners to allow
for better tracking and follow-up on requests. Recommendations of the Commission shall
be undertaken by direction of the City Council or City Manager. Commission
recommendations shall be made to the City Council at the discretion of the City Manager's
office.
2.46.070 Meetings.
(A) The Commission shall be subject to the laws governing public agencies and a
quorum must be present in order to hold a meeting or take any action.
(B) Printed agendas and backup material shall be prepared for each meeting.
(C) Minutes of each meeting shall be prepared and distributed to all City Council
Members and available upon request for public review at City Hall or on the City's website.
(D) If a Commissioner cannot attend a meeting or is going to be late, he/she shall
contact the City Manager's office. Failure to be present at four regularly scheduled
meetings in any one calendar year may be cause for removal from the Commission
pursuant to section 2.46.040.
(E) The Commission shall be authorized to meet as often as twice a month, but
not less than once a quarter.
(F) The City Manager shall ensure adequate staff is allocated to provide necessary
technical and clerical assistance for commission meetings.
(G) The Commission shall confine its business at Commission meetings to
addressing general public safety issues as provided in this chapter and shall not engage
in discussions or address issues that relate to the internal operations of the City.
2.46.080 Obligations and Expenses.
The Public Safety Advisory Commission shall incur no obligations or expenses of
any kind, without obtaining prior written authorization and approval by the City Manager.
2.46.090 Termination of the Commission.
The Public Safety Advisory Commission may be terminated at any time at the
pleasure of a majority of the City Council.
Page 5 of 6
Ordinance No. 2013-1317
Page 4 of 4
SECTION 2. If any provision, clause, sentence or paragraph of this Ordinance or
the application thereof to any person or circumstance shall be held invalid, such invalidity
shall not affect the other provisions of this Ordinance and are hereby declared to be
severable.
SECTION 3. This Ordinance shall take effect thirty (30) days after the date of its
final passage. The City Clerk shall certify as to adoption of this Ordinance and cause this
Ordinance to be published and posted in the manner required by law.
PASSED, APPROVED, AND INTRODUCED at a regular meeting of the City
Council of the City of Lake Elsinore, California, on the 10th day of December, 2013, and
adopted at a regular meeting of the City Council of the City of Lake Elsinore, California,
on the 14 day of January, 2014.
Natasha Johnson, Mayor
ATTEST:
Virginia J. Bloom, City Clerk
APPROVED AS TO FORM:
Barbara Z. Leibold, City Attorney
Page 6 of 6
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DEPARTMENT: t lr'yi ks
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CITY OF
LAI -,T C9
Z- DREAM EXTREME -
REPORT TO CITY COUNCIL
TO: HONORABLE MAYOR
AND MEMBERS OF THE CITY COUNCIL
FROM: GRANT M. YATES
CITY MANAGER
DATE: JANUARY 14, 2014
SUBJECT: AGREEMENT FOR PROFESSIONAL DESIGN SERVICES
G & A CONSULTIING CIVIL ENGINEERS, INC. FOR GUNNERSON
STREET REHABILITATION — PHASE 1 (RIVERSIDE DRIVE TO
LAKESHORE DRIVE), PROJECT 4350
Recommendations
1. Award design of the Gunnerson Street Rehabilitation — Phase 1 (Riverside
Drive to Lakeshore Drive) to G&A Consulting Civil Engineers, in the not to
exceed amount of $76,115.00.
2. Authorize the City Manager to execute the contract with G&A Consulting Civil
Engineers, Inc.
Background
The City of Lake Elsinore's Pavement Management Program (PMP) rates streets using
the Pavement Condition Index (PCI) from 0 to 100 where 100 is best. A PCI range
between 71 and 85 generally indicates the need for a maintenance treatment such as a
slurry seal; a pavement rating between 26 and 40 is considered poor and requires a
cape seal or rubber overlay. The areas that are below a PCI rating of 26 must be
reconstructed. The PMP rating for Gunnerson Street ranges from 31 to 73, identifying it
as needing a variety of asphalt repairs due to the wide range of distress in the existing
pavement.
Discussion
The Gunnerson Street rehabilitation design will include removal and reconstruction of
paved areas that currently have failed, asphalt leveling courses if required, crack
sealing, a 0.15' asphalt overlay, and slurry seal, cape seal or other approved surface
treatment to correct the existing AC surface. Other ancillary improvements will include
AGENDA ITEM NO. 7
Page I of 54
AGREEMENT FOR PROFESSIONAL DESIGN SERVICES
G & A CONSULTIING CIVIL ENGINEERS, INC.
January 14, 2014
Page 2 of 3
updating and/or construction of ADA access ramps, signing and striping, and minor
drainage upgrades to correct existing drainage issues.
The City received nine proposals in response to its 'Request for Proposal' for design
services:
G&A Consulting Civil Engineers, Inc.
Irvine
BergerABAM
Lake Elsinore
KOA Corporation
Ontario
RBF
Temecula
Penco Engineering, Inc.
Corona
SouthStar Engineering & Consulting, Inc.
Riverside
APA Engineering, Inc.
Irvine
TKE Engineering, Inc.
Riverside
CWE
Fullerton
All proposals were carefully reviewed and ranked based on project understanding and
approach. As a result, G&A Consulting Civil Engineers, was selected as the most
qualified to perform the required scope of work.
Anticipated Project Schedule
Award Design Contract January 14, 2014
Notice to Proceed February 14, 2014
Completion of Design June 30, 2014
Fiscal Impact
The design was authorized in FY 13/14 Capital Improvement Project No. 4350 using
Gas Tax (Fund 110); the current available budget is $198,983.00:
Anticipated Expenditures:
Design Fee: $ 76,115.00
Project Management & Administration $ 15,000.00
$ 91,115.00
Page 2 of 54
AGREEMENT FOR PROFESSIONAL DESIGN SERVICES
G &A CONSULTIING CIVIL ENGINEERS, INC.
January 4, 2014
Page 3 of 3
Prepared by:
Peter Ramey @?-
Project Engineer
Approved b :
pp Y
Ati Eskandari _�%3�_�—�
_.._._--
Interim Director ofPublicWorks
`���
Approved by:
Nancy Lassey
Acting Finance Manager
Approved by:
Grant Yates
City Manager
Attachments:
Vicinity Map
Agreement for Professional Services
Page 3 of 54
Page 4 of 54
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Page 6 of 54
AGREEMENT FOR PROFESSIONAL SERVICES
GUNNERSON REHABILITATION -PHASE I
Riverside Drive to Lakeshore Drive
Project No. 4350
This Agreement for Professional Services (the "Agreement") is made and entered into
as of the _ day of , 2014, by and between the City of Lake
Elsinore, a municipal corporation ("City") and G TA Consulting Civil Engineers, Inc.
("Consultant").
RECITALS
A. Consultant is specially trained, experienced and competent to perform the
special services which will be required by this Agreement.
B. Consultant possesses the skill, experience, ability, background, certification and
knowledge to provide the services described in this Agreement on the terms and
conditions described herein.
C. City desires to retain Consultant to render professional consulting services and
related work as set forth in this Agreement.
AGREEMENT
1. Scope of Services. Consultant shall perform the services described on
Attachment "A" which is attached hereto and incorporated herein by reference.
Consultant shall provide said services at the time, place, and in the manner specified in
Attachment "B", subject to the direction of the City through its staff that it may provide
from time to time.
2. Time of Performance. The services of Consultant are to commence upon
execution of this Agreement and shall continue for a period of twelve (12) months.
3. Compensation. Compensation to be paid to Consultant shall be in accordance
with the Schedule of Charges set forth in Attachment "B", which is attached hereto and
incorporated herein by reference. In no event shall Consultant's compensation exceed
$76,115.00 without additional authorization from the City. Payment by City under this
Agreement shall not be deemed a waiver of defects, even if such defects were known
to the City at the time of payment.
4. Method of Payment. Consultant shall submit monthly billings to City describing
the work performed during the preceding month. Consultant's bills shall include a brief
description of the services performed, the date the services were performed, the
number of hours spent and by whom, and a description of any reimbursable
expenditures. City shall pay Consultant no later than 30 days after approval of the
monthly invoice by City staff. When payments made by City equal 90% of the
maximum fee provided for in this Agreement, no further payments shall be made until
the final work under this Agreement has been accepted by City.
5. Extra Work. At any time during the term of this Agreement, City may request
that Consultant perform Extra Work. As used herein, "Extra Work" means any work
which is determined by City to be necessary for the proper completion of the Project,
but which the parties did not reasonably anticipate would be necessary at the
Page 7 of 54
execution of this Agreement. Consultant shall not perform, nor be compensated for,
Extra Work without written authorization from City. Extra work will be invoiced
separately from services performed in accordance with the Scope of Services
6. Termination. This Agreement may be terminated by the City immediately for
cause or by either party without cause upon thirty (30) days' written notice of
termination. Upon termination, Consultant shall be entitled to compensation for
services performed up to the effective date of termination.
7. Ownership of Documents. All plans, studies, documents and other writings
prepared by and for Consultant, its officers, employees and agents and subcontractors
in the course of implementing this Agreement, except working notepad internal
documents, shall become the property of the City upon payment to Consultant for such
work, and the City shall have the sole right to use such materials in its discretion
without further compensation to Consultant or to any other party. Consultant shall, at
Consultant's expense, provide such reports, plans, studies, documents and other
writings to City upon written request. City acknowledges that any use of such materials
in a manner beyond the intended purpose as set forth herein shall be at the sole risk of
the City. City further agrees to defend, indemnify and hold harmless Consultant, its
officers, officials, agents, employees and volunteers from any claims, demands,
actions, losses, damages, injuries, and liability, direct or indirect (including any and all
costs and expenses in connection therein), arising out of the City's use of such
materials in a manner beyond the intended purpose as set forth herein.
a. Licensing of Intellectual Property. This Agreement creates a
nonexclusive and perpetual license for City to copy, use, modify, reuse, or sublicense
any and all copyrights, designs, and other intellectual property embodied in plans,
specifications, studies, drawings, estimates, and other documents or works of
authorship fixed in any tangible medium of expression, including but not limited to,
physical drawings or data magnetically or otherwise recorded on computer diskettes,
which are prepared or caused to be prepared by Consultant under this Agreement
("Documents & Data"). Consultant shall require that all subcontractors agree in writing
that City is granted a nonexclusive and perpetual license for any Documents & Data
the subcontractor prepares under this Agreement. Consultant represents and warrants
that Consultant has the legal right to license any and all Documents & Data. Consultant
makes no such representation and warranty in regard to Documents & Data which
were prepared by design professionals other than Consultant or provided to Consultant
by the City. City shall not be limited in any way in its use of the Documents & Data at
any time, provided that any such use not within the purposes intended by this
Agreement shall be at City's sole risk.
b. Confidentiality. All ideas, memoranda, specifications, plans,
procedures, drawings, descriptions, computer program data, input record data, written
information, and other Documents & Data either created by or provided to Consultant
in connection with the performance of this Agreement shall be held confidential by
Consultant. Such materials shall not, without the prior written consent of City, be used
by Consultant for any purposes other than the performance of the services under this
Agreement. Nor shall such materials be disclosed to any person or entity not
connected with the performance of the services under this Agreement. Nothing
furnished to Consultant which is otherwise known to Consultant or is generally known,
or has become known, to the related industry shall be deemed confidential. Consultant
shall not use City's name or insignia, photographs relating to project for which
Consultant's services are rendered, or any publicity pertaining to the Consultant's
services under this Agreement in any magazine, trade paper, newspaper, television or
radio production or other similar medium without the prior written consent of City.
Page 8 of'54
8. Consultant's Books and Records.
a. Consultant shall maintain any and all ledgers, books of account,
invoices, vouchers, canceled checks, and other records or documents evidencing or
relating to charges for services, or expenditures and disbursements charged to City for
a minimum period of three (3) years, or for any longer period required by law, from the
date of final payment to Consultant to this Agreement.
b. Consultant shall maintain all documents and records which demonstrate
performance under this Agreement for a minimum period of three (3) years, or for any
longer period required by law, from the date of termination or completion of this
Agreement.
C. Any records or documents required to be maintained pursuant to this
Agreement shall be made available for inspection or audit, at any time during regular
business hours, upon written request by the City Manager, City Attorney, City Auditor
or a designated representative of these officers. Copies of such documents shall be
provided to the City for inspection at City Hall when it is practical to do so. Otherwise,
unless an alternative is mutually agreed upon, the records shall be available at
Consultant's address indicated for receipt of notices in this Agreement.
d. Where City has reason to believe that such records or documents may
be lost or discarded due to dissolution, disbandment or termination of Consultant's
business, City may, by written request by any of the above-named officers, require that
custody of the records be given to the City and that the records and documents be
maintained in City Hall. Access to such records and documents shall be granted to any
party authorized by Consultant, Consultant's representatives, or Consultant's
successor -in -interest.
9. Independent Contractor. It is understood that Consultant, in the performance of
the work and services agreed to be performed, shall act as and be an independent
contractor and shall not act as an agent or employee of the City. Consultant shall
obtain no rights to retirement benefits or other benefits which accrue to City's
employees, and Consultant hereby expressly waives any claim it may have to any such
rights.
10. Interests of Consultant. Consultant (including principals, associates and
professional employees) covenants and represents that it does not now have any
investment or interest in real property and shall not acquire any interest, direct or
indirect, in the area covered by this Agreement or any other source of income, interest
in real property or investment which would be affected in any manner or degree by the
performance of Consultant's services hereunder. Consultant further covenants and
represents that in the performance of its duties hereunder no person having any such
interest shall perform any services under this Agreement.
Consultant is not a designated employee within the meaning of the Political
Reform Act because Consultant:
a. will conduct research and arrive at conclusions with respect to his/her
rendition of information, advice, recommendation or counsel independent of the control
and direction of the City or of any City official, other than normal agreement monitoring;
and
b. possesses no authority with respect to any City decision beyond
rendition of information, advice, recommendation or counsel. (FPPC Reg. 18700(a)(2).)
Page 9 of 54
11. Professional Ability of Consultant. City has relied upon the professional training
and ability of Consultant to perform the services hereunder as a material inducement to
enter into this Agreement. Consultant shall therefore provide properly skilled
professional and technical personnel to perform all services under this Agreement. All
work performed by Consultant under this Agreement shall be in accordance with
applicable legal requirements and shall meet the standard of quality ordinarily to be
expected of competent professionals in Consultant's field of expertise.
12. Compliance with Laws. Consultant shall use the standard of care in its
profession to comply with all applicable federal, state and local laws, codes, ordinances
and regulations.
13. Licenses. Consultant represents and warrants to City that it has the licenses,
permits, qualifications, insurance and approvals of whatsoever nature which are legally
required of Consultant to practice its profession. Consultant represents and warrants to
City that Consultant shall, at its sole cost and expense, keep in effect or obtain at all
times during the term of this Agreement, any licenses, permits, insurance and
approvals which are legally required of Consultant to practice its profession.
14. Indemnity. Consultant agrees to defend, indemnify and hold harmless the City,
its officers, officials, agents, employees and volunteers from and against any and all
claims, demands, actions, losses, damages, injuries, and liability, direct or indirect
(including any and all costs and expenses in connection therein), arising out of the
performance of this Agreement or its failure to comply with any of its obligations
contained in this Agreement, except for any such claim arising out of the sole
negligence or willful misconduct of the City, its officers, agents, employees or
volunteers.
15. Insurance Requirements.
a. Insurance. Consultant, at Consultant's own cost and expense, shall
procure and maintain, for the duration of the contract, the following insurance policies.
i. Workers' Compensation Coverage. Consultant shall maintain Workers'
Compensation Insurance and Employer's Liability Insurance for his/her
employees in accordance with the laws of the State of California. In
addition, Consultant shall require each subcontractor to similarly maintain
Workers' Compensation Insurance and Employer's Liability Insurance in
accordance with the laws of the State of California for all of the
subcontractor's employees. Any notice of cancellation or non -renewal of all
Workers' Compensation policies must be received by the City at least thirty
(30) days prior to such change. The insurer shall agree to waive all rights of
subrogation against City, its officers, agents, employees and volunteers for
losses arising from work performed by Consultant for City. In the event that
Consultant is exempt from Workers' Compensation Insurance and
Employer's Liability Insurance for his/her employees in accordance with the
laws of the State of California, Consultant shall complete and submit to the
City a Certificate of Exemption from Workers Compensation Insurance in
the form attached hereto as Exhibit C. If the Consultant falls under the
requirements of Workers Compensation Insurance note "Not Applicable" on
the Certificate of Exemption from Workers Compensation Insurance.
ii. General Liability Coverage. Consultant shall maintain commercial
general liability insurance in an amount not less than one million dollars
($1,000,000) per occurrence for bodily injury, personal injury and property
damage. If a commercial general liability insurance form or other form with a
Page 10 o4' 54
general aggregate limit is used, either the general aggregate limit shall
apply separately to the work to be performed under this Agreement or the
general aggregate limit shall be at least twice the required occurrence limit.
iii. Automobile Liability Coverage. Consultant shall maintain automobile
liability insurance covering bodily injury and property damage for all
activities of the Consultant arising out of or in connection with the work to be
performed under this Agreement, including coverage for owned, hired and
non -owned vehicles, in an amount of not less than one million dollars
($1,000,000) combined single limit for each occurrence.
iv. Professional Liability. Coverage. Consultant shall maintain professional
errors and omissions liability insurance for protection against claims alleging
negligent acts, errors or omissions which may arise from Consultant's
operations under this Agreement, whether such operations by the
Consultant or by its employees, subcontractors, or subconsultants. The
amount of this insurance shall not be less than one million dollars
($1,000,000) on a claims -made annual aggregate basis, or a combined
single limit per occurrence basis.
b. Endorsements. Each general liability and automobile liability insurance
policy shall be with insurers possessing AM Best's rating of no less than A:VII and shall
be endorsed with the following specific language:
i The City, its elected or appointed officers, officials, employees, agents
and volunteers are to be covered as additional insureds with respect to
liability arising out of work performed by or on behalf of the Consultant,
including materials, parts or equipment furnished in connection with such
work or operations.
ii. This policy shall be considered primary insurance as respects the City,
its elected or appointed officers, officials, employees, agents and
volunteers. Any insurance maintained by the City, including any self-insured
retention the City may have shall be considered excess insurance only and
shall not contribute with it.
iii. This insurance shall act for each insured and additional insured as
though a separate policy had been written for each, except with respect to
the limits of liability of the insuring company.
iv. The insurer waives all rights of subrogation against the City, its elected
or appointed officers, officials, employees or agents.
v. Any failure to comply with reporting provisions of the policies shall not
affect coverage provided to the City, its elected or appointed officers,
officials, employees, agents, or volunteers.
vi. The insurance provided by this Policy shall not be suspended, voided,
canceled, or reduced in coverage or in limits except after thirty (30) days
written notice has been received by the City.
C. Deductibles and Self -Insured Retentions. Any deductibles or self-
insured retentions must be declared to and approved by the City. At the City's option,
Consultant shall demonstrate financial capability for payment of such deductibles or
self-insured retentions.
Page 11 of 54
d. Certificates of Insurance. Consultant shall provide certificates of
insurance with original endorsements to City as evidence of the insurance coverage
required herein. Certificates of such insurance shall be filed with the City on or before
commencement of performance of this Agreement. Current certification of insurance
shall be kept on file with the City at all times during the term of this Agreement.
16. Notices. Any notice required to be given under this Agreement shall be in
writing and either served personally or sent prepaid, first class mail. Any such notice
shall be addressed to the other party at the address set forth below. Notice shall be
deemed communicated within 48 hours from the time of mailing if mailed as provided in
this section.
If to City: City of Lake Elsinore
Attn: City Manager
130 South Main Street
Lake Elsinore, CA 92530
If to Consultant: G&A Consulting Civil Engineers, Inc.
17777 Main Street, Suite G2
Irvine, CA 92614
17. Entire Agreement. This Agreement constitutes the complete and exclusive
statement of Agreement between the City and Consultant. All prior written and oral
communications, including correspondence, drafts, memoranda, and representations,
are superseded in total by this Agreement.
18. Amendments. This Agreement may be modified or amended only by a written
document executed by both Consultant and City and approved as to form by the City
Attorney.
19. Assignment and Subcontracting. The parties recognize that a substantial
inducement to City for entering into this Agreement is the professional reputation,
experience and competence of Consultant and the subcontractors listed in Exhibit D.
Consultant shall be fully responsible to City for all acts or omissions of any
subcontractors. Assignments of any or all rights, duties or obligations of the Consultant
under this Agreement will be permitted only with the express consent of the City.
Consultant shall not subcontract any portion of the work to be performed under this
Agreement except as provided in Exhibit D without the written authorization of the City.
If City consents to such subcontract, Consultant shall be fully responsible to City for all
acts or omissions of those subcontractors. Nothing in this Agreement shall create any
contractual relationship between City and any subcontractor nor shall it create any
obligation on the part of the City to pay or to see to the payment of any monies due to
any such subcontractor other than as otherwise is required by law.
20. Waiver. Waiver of a breach or default under this Agreement shall not constitute
a continuing waiver of a subsequent breach of the same or any other provision under
this Agreement.
21. Severability. If any term or portion of this Agreement is held to be invalid,
illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining
provisions of this Agreement shall continue in full force and effect.
22. Controlling Law Venue. This Agreement and all matters relating to it shall be
governed by the laws of the State of California and any action brought relating to this
Agreement shall be held exclusively in a state court in the County of Riverside.
Page 12 of 54
23. Litigation Expenses and Attorneys' Fees. If either party to this Agreement
commences any legal action against the other party arising out of this Agreement, the
prevailing party shall be entitled to recover its reasonable litigation expenses, including
court costs, expert witness fees, discovery expenses, and attorneys' fees.
24. Mediation. The parties agree to make a good faith attempt to resolve any
disputes arising out of this Agreement through mediation prior to commencing litigation.
The parties shall mutually agree upon the mediator and share the costs of mediation
equally. If the parties are unable to agree upon a mediator, the dispute shall be
submitted to JAMS/ENDISPUTE ("JAMS") or its successor in interest. JAMS shall
provide the parties with the names of five qualified mediators. Each party shall have
the option to strike two of the five mediators selected by JAMS and thereafter the
mediator remaining shall hear the dispute. If the dispute remains unresolved after
mediation, either party may commence litigation.
25. Execution. This Agreement may be executed in several counterparts, each of
which shall constitute one and the same instrument and shall become binding upon the
parties when at least one copy hereof shall have been signed by both parties hereto. In
approving this Agreement, it shall not be necessary to produce or account for more
than one such counterpart.
26. Authority to Enter Agreement. Consultant has all requisite power and authority
to conduct its business and to execute, deliver, and perform the Agreement. Each party
warrants that the individuals who have signed this Agreement have the legal power,
right, and authority to make this Agreement and to bind each respective party.
27. Prohibited Interests. Consultant maintains and warrants that it has not
employed nor retained any company or person, other than a bona fide employee
working solely for Consultant, to solicit or secure this Agreement. Further, Consultant
warrants that it has not paid nor has it agreed to pay any company or person, other
than a bona fide employee working solely for Consultant, any fee, commission,
percentage, brokerage fee, gift or other consideration contingent upon or resulting from
the award or making of this Agreement. For breach or violation of this warranty, City
shall have the right to rescind this Agreement without liability. For the term of this
Agreement, no member, officer or employee of City, during the term of his or her
service with City, shall have any direct interest in this Agreement, or obtain any present
or anticipated material benefit arising there from.
28. Equal Opportunity Employment. Consultant represents that it is an equal
opportunity employer and it shall not discriminate against any subcontractor, employee
or applicant for employment because of race, religion, color, national origin, handicap,
ancestry, sex or age. Such non-discrimination shall include, but not be limited to, all
activities related to initial employment, upgrading, demotion, transfer, recruitment or
recruitment advertising, layoff or termination. Consultant shall also comply with all
relevant provisions of City's Minority Business Enterprise program, Affirmative Action
Plan or other related programs or guidelines currently in effect or hereinafter enacted.
SIGNATURES ON FOLLOWING PAGE
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IN WITNESS WHEREOF the parties have caused this Agreement to be
executed on the date first written above.
CITY OF LAKE ELSINORE:
Natasha Johnson, Mayor
ATTEST:
City Clerk: Virginia Bloom
APPROVED AS TO FORM:
City Attorney:
CONSULTANT:
Page 14 of 54
ATTACHMENT "A"
CONSULTANT PROPOSAL/SCOPE OF SERVICES
Page 15 of 54
Page 16 of 54
EXHIBIT "A"
SCOPE OF SERVICES
Page 17 of 54
Page I8 of 54
F.\GI\EEHING
November 7, 2013
Mr. Peter Ramey, P.E.
Capital Improvement Project Manager
City of Lake Elsinore
Engineering Division
130 South Main Street
Lake Elsinore, CA 92530
Subject: Proposal for Professional Consultant Design Services
Gunnerson Street from Riverside Drive (SR 74) to Lakeshore Drive
Project Number 4350
Dear Mr. Ramey:
Ghalbi & Associates Inc. (G&A) sincerely appreciate the opportunity to submit this proposal and
would like to be considered for providing the required design services outlined in the Request for
Proposal (RPP) to the City of Lake Elsinore.
After careful review of the RFP, toured the project site to understand the physical characteristics of
the Gunnerson Street pavement, we recognized the specific needs and goals of the City for this
project and we are convinced that G&A staff can provide services which are tailored to those needs
and goals.
We have selected a team of professionals from G&A and two specialty consultants to form the G&A
team. The name and project role of each firm on the team is shown below. We acknowledge that we
cannot change any of following sub -consultants without written permission from the City. Additional
information has been provided for the sub -consultants in "Staffing" section.
FIRM PROJECT ROLE
Geo-Advantee Inc. Geotechnical Investigation and Pavement Design
Starlight Survey, Inc. Surveying
If selected for this project, we understand the RFP in its entirely become part of this proposal and
both will jointly become part of the Agreement for Professional Consultant Services for this project
therefore; G&A takes no exceptions to the City's RPP.
After reviewing our proposal, I hope the City shares our confidence in our ability to successfully
serve the City of Lake Elsinore
1.7777 Main St. Suite G2 mine, CA 926/.4 'TEL 949.679.11062 FAX 949.679.11600 www.ghalbi.com
Page 19 of 54
Page 2
Proposal for Professional Consultant Design Services
Gunnerson Street from Riverside Drive {SR 74} to Lakeshore Drive
Project Number 4350
We feel it is of great importance to emphasize the advantages we offer to the City of Lake Elsinore:
• Extensive roadway rehabilitation projects experience serving Cities in Southern California.
• Excellent references from our previous and current clients.
• First-rate staff with extensive experience in planning, design and construction support with
municipal and public relations skills.
• Willingness to meet with City staff at City facilities whenever requested by the City staff for
specific projects.
• Principal of G&A participation in hands-on in design and project management.
• A firm with the capacity to quickly develop construction drawings.
Following is summa of the firm:
Firm's legal Name: G&A Consulting Civil Engineers, Inc.
Firm legal entity: Corporation
Address: 17777 Main Street, Suite G2, Irvine, CA 92614
Telephone: 949.679-0060, 61 & 62
Fax: 949.679.0600
Web -site: www.ghalbi.com
Person who will be signing the contract with the City of Lake Elsinore for this project:
Name: Mike Ghalbi, P.E.
Title: Principal
Email: Mike gghalbi.com
After reviewing our proposal, I hope the City shares our confidence in our ability to successfully
serve the City of Lake Elsinore.
We appreciate the opportunity to submit our proposal and look forward to discussing our project
approach and qualifications with you and your staff. If you have any questions, please feel free to
call me at O: 949.679.0062, C: 949.351-6505.
Very truly yours,
Mike Ghalbi, P.E.
Principal
8�\
Page 20 of 54
Project Understanding
City of Lake Elsinore is petitioning proposals for the design services for improvements of
the Gunnerson Street from Riverside Drive to Lakeshore Drive. Based on our review of
RFP and site visit, we believe the project improvements consists of major pavement
rehabilitation, drainage facilities repairs or improvements, new striping; adjustment of
underground sewer/storm drain manholes, water and gas valves to grade; installation of
survey monument wells, and other improvements relative to roadway rehabilitation
projects.
The methods of street rehabilitation can be a variety of pavement repair methods and may
include:
a) Full depth reconstruction of roadway pavement per soils report recommendation.
b) Grind and overlay with reinforced fabric.
c) Simple AC overlay with reinforced fabric and leveling course.
d) Cape seal and a slurry seal with crack filling and AC leveling course.
Other improvements consist of:
• Storm Drain facilities repairs or new improvements, such as installation of AC
curb/berm, intersection cross gutter, concrete curb and gutter (C&G) swales or
concrete ditches along the shoulders.
• Adjustment of the existing manholes and water and gas valve to grade.
Installation of a new centerline and edge of pavement striping.
• Re -installation of missing or damaged street monuments.
Based on our knowledge of pavement rehabilitation design and construction principals, our
previous similar projects, and site visit we have developed a summary of considerations
that will need to be addressed specifically for this project. The following information serves
to address these critical issues and provides a basis for G&A approach to accomplish the
project goals.
Common issues to be considered for street rehabilitation are as follows:
• Protection of the roadway assets requires a balance between engineering
requirements, social needs and budget. Placement of slurry seals and/or Asphalt
Rubber and Aggregate Membrane Surfacing (ARAM) provides a cost effective
wearing surface capable of filling surface voids and replacing surface fines lost over
time due to a combination of tire wear, water runoff and exposure to sunlight.
Selection of the most appropriate new wearing surface will be based on visual
conditions such as the rate of wear, presence or absence of surface damage, and
pavement irregularities.
r-=21
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The observed conditions will be compared to contributing and/or edge conditions
such as longitudinal street slope, skid resistance requirements, water runoff, street
width and width uniformity, presence or absence of curb and/or Swale, etc. The
observed conditions will be reviewed to provide recommendations for establishing
uniform conditions along each roadway such as completing the swale or AC
berm/curb along the road, modifying drainage pattern, and modifying drainage
structure if any. Providing uniform recommendations present several advantages
including construction logistics, minimizing costs of multiple activities within a
given area, contract administration, field inspection and quality control, etc.
Selection of appropriate surfacing materials providing the City with uniform
conditions is also consistent with resident expectations.
Obtain subsurface sample within the roadway (minimum one sample per every 700-
1000 linear feet) in order to provide recommendations for repair pertaining to
remediation and reconstruction of the area of major pavement defects/distressed.
Existing utilities depth and cover: Reconstruction of parts of street pavement can
often result in impacts to existing shallow utilities. Thorough utility research will be
conducted to ensure an accurate .and comprehensive plan disclosure and to
coordinate follow-up investigative activities with those utility companies whose
facilities are being impacted.
Existing pavement section and subsurface material including historical data.
Identify areas that require more in depth repairs, such as grind and overlay or full
depth reconstruction.
Drainage: Provide adequate and positive drainage and drainage away from private
property and into the existing public storm drain system. It is imperative that
drainage issues to be recognized for this project and new facilities (concrete cross
gutters, curbs, C&Gs to be installed to avoid damaged to new pavement in near
future.
Clear and complete plans and specifications with consideration for constructability
of proposed improvements in order to prevent delays.
Provide emergency vehicle and public access at all times.
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Project Approach
In addition to provided Pavement Condition Index (PCI) of the various street segments,
G&A team will also fully evaluate the condition of the pavement, and to determine the
extent of rehabilitation that will be to re-establish serviceability of the pavement surfaces in
Gunnerson Street.
We shall make recommendations for appropriate method of repair for the existing
Gunnerson Street pavement. Such repair work may range from filling in potholes, sealing
cracks and slurry sealing, overlay to complete replacement of badly distressed pavement
sections.
Where G&A team determines that surface drainage improvements are required, drainage
enhancements may include construction of asphalt berms, concrete "V" -ditches and swales
along the street shoulders, interceptor drains, cross gutters at the intersections, and
pavement edge protectors. Specific locations that have been identified by the City
maintenance department to have drainage issues will be assessed. Local information will be
gathered and remedies will be developed to address and enhance these drainage issues.
A general project site survey of existing traffic signs and striping will be performed and
additional or replacement signs and striping will be identified.
Our primary approach to this project is to serve as a direct extension of City staff. Our
approach is based on strong commitment to total quality assurance and follows a proven
path of work elements and tasks to ensure a successful project. Working together with the
City's Project Manager, G&A project manager, Mike Ghalbi will lead the design team.
The key element in the management of any project is to assign experienced staff who will
dedicate their efforts to advance the project in an efficient and timely manner. With this in
mind, G&A has assembled a project team comprised of experienced individuals who will
be dedicated to assignments from start to finish participating in all aspects of the work.
Design Approach
Upon receiving the Notice to Proceed, G&A Project Manager will conduct a project "kick-
off' (Pre -Design) meeting with the City staff to initiate work on the project and
immediately establish lines of communication, review the schedule, and, if necessary,
clarify the final scope of work in order to avoid misunderstandings.
Right after the kick off meeting; G&A will start researching the existing information and
obtain all available record drawings from the City; contact utility company and request for
copy of their as -built facilities within the project limits.
An accurate site investigation and topographic survey will be performed within project
limits per RFP requirements establishing street centerline, Right -Of -Way (R/W) lines and
property lines along the street alignment; identify existing improvements, manholes, valves,
light poles, fire hydrants, pull boxes, signs, trees and all above ground improvements.
Preform field survey as well as aerial topographic survey of the entire project site.
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Utilizing the information obtained from site investigation, record drawings, as -built of
underground utilities, overhead lines and initial topographic survey, G&A team will
prepare a base maps of the entire Gunnerson street from Riverside Drive to Lakeshore
Drive. This base map to be used to show proposed improvements based on design
guidelines approved by the City.
Having the new base map and PCI (provided by the City), G&A project manager will
arrange a site meeting with City project manager and G&A's geotechnical consultant to
walk Gunnerson Street to identify and determine the location of street segment and repair
method. Each segment will be marked and later surveyed and ultimately to be depicted on
plans for further site pavement investigation and final design plans.
Using the new base maps of the Street, G&A team will undertake a site subsurface
geotechnical investigation, perform coring, obtain subsurface sample and prepare a final
pavement evaluation report which includes test result, coring logs, exhibits showing the
location of corings and repair recommendations.
Also at this time, the G&A Project Manager will meet with team members to review the
scope of work thoroughly. He will assign task and responsibility for each team member,
provide technical requirements and procedures, share project schedule and make sure
everyone understand the responsibilities of each participant in the project.
A detailed project schedule will be prepared showing the relationship between tasks and the
expected start date and duration for each item. 'This schedule will serve as the guide to
conducting and monitoring the progress of the work, and to ensure projects are completed
on time and within budget.
To facilitate the review and approval process, we will work closely with the key individuals
at the City or outside City's consultant who are responsible for the review of specific
elements of the project and will discuss or submit draft copies of the significant work items
for their review before the milestone submittal dates. This will give us a clear
understanding of what the reviewers expect, and they have a preview of what will be
submitted before the actual submittal is made.
Our past experience has taught us the importance of maintaining close relationship and
keeping log of accurate and detailed decision logs and action item lists during the project
development process. G&A will meet with City project representatives regularly and
remain in constant communication to ensure successful and timely delivery of the project.
Meeting minutes will be distributed within three days of the meeting identifying action
items, assignments and due dates. Utilizing this technique will ensure consistency in
decisions, and will provide a concise list of tasks to be accomplished by each participant
and a specific time schedule to complete the task.
Schedule:
One of the elements of a successful project is to finish the work on schedule. We shall
update the schedule for each task on a submittal basis (35%, 65%, 90% and 100%). This
will improve the project manager's reporting, help identify problems that may result from
delays, and readily afford the opportunity for modifying the schedule, when deemed
necessary. As a result, the projects are completed on schedule.
Le inoR€
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Scope of Eneineering Services
G&A shall provide the required services as shown below and in the RFP for Gunnerson
Street Rehabilitation from Riverside Drive to Lakeshore Drive, project number 4350 in
three (3) progressive phases: first phase, Preliminary Engineering; second phase, Final
Design with the preparation of PS&E (Specifications will be supplied by the City for this
project) and preparation of environmental documents consistence with CEQA
requirements; and third phase, Construction Support during the project bidding and
construction.
PHASE I — PRELIMINARY ENGINEERING
Task I Pre -design and Project Kick-off Meeting
Upon the notice to proceed, G&A will schedule and attend a kick-off meeting with the City
staff to initiate the project, establish lines of communication, review and refine the project
scope, if required, and schedule establish design guidelines, discuss project parameters and
constrains, and obtain background information.
Task 2 Utility Research & Coordination
G&A will research and obtain all street improvements as -built plans for the project sites
from the City. We also contact and request for the Utility Atlas from each of the utility
companies identified by the City as having the potential for conflicting facilities in the area
of the projects will be prepared for City signature. Information gathered in this task will be
incorporated into the base maps as it is received.
Task 3 Topographic Survey
G&A sub -consultant survey group will conduct field survey required for aerial topographic
mapping of the project area. We'll verify the survey accuracy in-house and field
topographical survey work for all surface features, such as manholes, valves, curb, C&G,
sidewalk, power poles, trees and utility appurtenances. Existing street right of way,
centerlines and property lines with APN will be identified. All data will be in projected
Coordinate System: NAD 83 State Plane California Zone VI U.S Fleet. G&A will
coordinate and obtain necessary permit.
Task 4 Environmental Consultant Services
Since the project is funded by Measure A and Gas tax, CEQA and possibly NEPA will be
required. The extent of these two studies are unknown at this time therefore, we have
estimated the fee amount for the preparation of these two environmental documents which
will be done in house. If Environmental study is beyond of our capabilities, we shall hire an
environmental sub -consultant to provide these services. G&A will hire Keeton Kritzer
Consulting, Inc. whom we have worked with on many projects in past with successful
results.
Task S Base Maps
G&A will prepare a draft base map from topographic survey map and all existing above
and underground features such as relevant as -built street improvement plans; sewer, storm
drain, and water plans; dry utilities (electrical, Gas and Communication) and all other
record drawings.
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Cost Control:
G&A is committed to a project that is not only technically successful, but fiscally
responsible as well. Accordingly, all project expenditures will be tabulated and monitored
on a biweekly basis with corrective action on .the baseline budget as required.
Quality Assurance/Quality Control (QA/QC)
The G&A Team will use a formalized QA/QC program that requires that QA/QC activities
be established during the initial stages of a project. We will develop a documented quality
management process to ensure consistent delivery of high-quality works and consistent
evaluation and improvement of the quality processes. Our QA/QC process includes the
flowing key elements:
Independent Review: Additional engineers with an understanding of the context of a
project but not involved in day-to-day design activities bring a "fresh set of eyes" to the
project. This allows for a comprehensive review of design elements and decisions without
being burdened by an investment in previous decisions.
Strong Organization: This includes an experienced QA/QC manager who will develop a
project -specific quality control plan, ensure that appropriate qualified staff are assigned to
the tasks be responsible for establishing QA/QC procedures and monitoring compliance
and perform periodic audits of work in progress for adherence to the QA/QC plan.
Thorough Documentation: The quality control plan will include requirements such as
procedures, compliance methods, lines of communication and responsibly and methods for
checking and correcting work. The team will maintain records providing factual evidence
that required quality control activities and tests have been performed. These records will
include the work of G&A and all sub -consultants.
Strict Compliance Monitoring: The QA/QC manager will notify the G&A Team of any
detected noncompliance with the QA/QC plan.
LAID St1YOKE
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Utilizing the draft base maps, we shall perform a site walk/Site reconnaissance to observe
the general condition of pavement for each the Street and conduct visual assessment of the
pavement conditions. During our site reconnaissance, we shall map the location of
pavement distress areas that may require different repairs. We will also check for accuracy
of existing above ground feature locations as shown in draft base plan.
Data collected from the project sites will be graphically represented in scaled AutoCAD
drawings and will be used for final base maps.
Task 6 Geotechnical Investigation and Pavement Design
G&A Team member, Geo-Advantee Inc. will conduct Geotechnical investigation and
exploring the existing pavement sections within the roadways and providing design
recommendations for repairs.
Our Geotechnical team member proposes the following:
• Site reconnaissance, visual observation of intensity and extent of the pavement defects
• Performing a total of 6 coring, measurement of pavement and base layer
thicknesses (the locations will be coordinated with the city representative, and will
be marked on the ground. USA will be notified for underground utility clearances.)
• Obtaining subgrade samples from selected coring locations
• Asphalt patching of the coring locations
• Performing R -value test on the selected samples ( a total of two tests)
• Recommending different alternatives for pavement rehabilitation, as well as new
pavement constructions
• Providing a zoning plan depicting different recommended rehabilitation/re-
pavement alternatives
• Preparing a final pavement evaluation report which includes our study
methodology, test results, in -filed measurement results, coring logs, coring
locations plan, and our recommendation for repair, rehabilitation and/or re-
construction of the pavement sections.
Task 7 Geotechnical Investigation and Pavement Design.
Based on data and activities obtained from tasks 1 thru 6, G&A will prepare:
7.1 Preliminary Rehabilitation plan set of Gunnerson Street which shows all street
information, all above, underground and overhead utilities, location of all different
repairs for different street segments and preliminary street structural repair details.
The plans will be reviewed in the office and field for accuracy again prior to
submittal to City for review and comments.
7.2 Prepare preliminary Cost Estimate based on 35% completion.
7.3 File Notice of Intent (NOI) with State Water quality Control Board.
CITY [St
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35% Deliverable Package:
Preliminary Street Rehabilitation Drawings (3 full size and pdf-file)
Probable Construction Cost Estimate (l hard copies and pdf-file)
Updated Schedule (1 hard copies and pdf-file)
PHASE II — FINAL DESIGN
Task 8 Construction Documents (Improvement Plan Set) at 65%
Incorporating City comments from 35% submittal, G&A will prepare the following
construction documents:
8.1 Street Rehabilitation (Improvement) Plans set include:
a. Title Sheet — G&A will prepare a title sheet for the plan set in accordance with
the City of Lake Elsinore standards which includes; general notes, vicinity map,
Index sheet, and other required notes.
b. Details and Sections Sheets — We will prepare and provide all required details
and street typical sections in enlarge scales.
c. Plans & Profile Sheets — We will prepare a plan & profile of the Street at scale
of 1" = 40' horizontal. The plans will depict street RIW, centerline, edge of
pavement, curb, curb & gutter, ac dikes, all existing above and under -ground
features as well as areas of recommended repair for each street pavement
segment. The area of pavement with overlay, grind and overlay and re-
construction will be shown in different hatching. We shall indicate the
construction notes, details and all required symbols and items. Profile will
indicate existing and proposed centerline, edge of pavement, top of ac or
concrete curb & gutter and flow line if that will be required.
8.2 Signing and striping plans — We will Prepare one set of Traffic Signing and
Striping Plans for the Gunnerson Street based on the original data collection and
per city recommendation. The plan will be prepared at scale of 1" = 40' within
the project limits.
8.3 Probable Construction Cost Estimates
G&A will prepare cost estimate based on 65% submittal. Bid Schedule will be
prepared in a format consistent with current the City projects and boiler plate.
8.3 SWPPP
G&A will prepare a SWPPP for the project in accordance State Water quality
Control Board.
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65% Deliverables:
• Drawings (3 full size and pdf-file)
• Probable Construction Cost Estimate (1 hard copies and pdf-file)
• Updated Schedule (1 hard copies and pdf-file)
Task 9 Construction Documents (Improvement Plan Set) at 90%
G&A will prepare 90% level design, which will include the followings:
9.1 Drawings including plans and profiles, details, signing & striping plans will be
updated to reflect the City's 65% review comments.
9.2 Updated Bid Schedule and Probable Construction Cost Estimates at 90%
completion.
9.3 Updated Schedule at 90% submittal.
95 % Deliverables:
• Drawings (3 full size bond and e -file)
• Cost estimate (1 hard copies and e -file)
• Schedule (1 hard copies and e -file)
Task 10 Construction Documents (Improvement Plan Set) at 100%
G&A will prepare a 100% level design and construction documents, which will include the
followings:
10.1 Drawings will be updated to reflect the City's 90% which is final review
comments.
10.2 Updated Bid Schedule will reflect the City's 90% review comments.
10.3 Updated Schedule at 100% submittal
100 % Deliverables:
• Drawings (1 full size bond and e -file)
• Bid Schedule (1 hard copies and e -file)
• Cost estimate (1 hard copies and e -file)
• Schedule (1 hard copies and e -file)
• Final Bid Documents (one full size Mylar) Drawings, wet signed; one set of plans in
AutoCAD version, Word documents, Excel documents and PDF files)
• All meeting materials and summary minutes (electrical and hard copies as
necessary)
Cltiy �>.
LRK� (3L511`{Ol�
nw.w en uu
Page 29 o
PHASE III — CONSTRUCTION SUPPORTS
Task 11 Project Bidding Phase
G&A's Project Manager will attend pre-bid meeting and will respond to contractor's
questions and provide clarification of the plans and specifications during the biding
process.
Task 12 Engineering Services Support during Construction
G&A will provide on-going design support services as required during the construction
phase for any questions/clarifications from the contractor and/or any revisions that may be
necessary due to unforeseen conditions. G&A will review shop drawing submittals and
respond to RFI's as needed during the construction.
G&A will be available to attend field meetings as requested by client/contractor. At the
completion of construction, G&A will prepare as -built record drawings based on the plan
mark-ups received from the contractor and the city's inspector
Onaoiniz Tasks
Task 13 Quality Assurance/Quality Control
✓ The G&A Team's Quality Assurance/Quality Control Program is a continuous
process used not just at project milestones, but also on a daily basis as work flows
from desk to desk, discipline to discipline, and consultant to client. ' G&A utilizes
this QA/QC program on each and every project undertaken to ensure that a high
quality product is delivered on schedule and within budget. G&A's key
organizational elements for QA/QC are adaptable to any project. G&A has
developed project specific QA/QC plans for numerous clients. This program
consists of the following key elements:
✓ Program Manager Supported by Design Teams - This is a crucial first step in
delivering a high quality project, as quality truly suffers when a project does not
maintain staff and leadership continuity. G&A has an outstanding record of
maintaining the same staffing on the Design Team throughout our projects.
✓ Design Discipline Scope of Work/Responsibilities - This component of G&A
QA/QC program ensures continuous leadership from the Project Manager on the
scope of work, project responsibilities, schedule and budget.
o Design team staff is involved throughout the development of the scope of
work, schedule, and budget during the proposal process. Internal kick-off
meetings are then held to review scope, schedule, and budget to ensure that
the project gets started on the right path.
✓ Design Criteria Establishment - Critical to the success of any project is
developing a clear understanding of design criteria, guidelines, and standards up-
front that will be used for the project.
CITY {?C
LAKE Ai slfioRE
o« �M eX,aeM. Page 10
Page 30 of 54
✓ Project Team Meetings/Coordination - The Project Manager will hold regular in-
house project team meetings with design staff to coordinate project issues and
ensure that design decisions that involve multiple design disciplines is completed.
In addition, these meetings are utilized to discuss staffing needs and project
schedule and budget status.
✓ Internal Reviews - G&A project development process is a dynamic, interactive
process between the Program Manager and engineering design staff. Regular
internal reviews occur throughout the design process through internal discussions in
the engineering staff's work areas at various points during plan preparation.
✓ Project Communication - One critical element for a quality project is to carefully
document project decisions and direction, and the general project development
history. Preparation of clear, concise letters, phone logs, meeting minutes and action
item resolutions avoid costly re -direction during design that could also have an
impact on the project schedule.
✓ Milestone Submittal Reviews - All submittals will meet the project schedule
agreed to and will comply with established standards and procedures. Each
deliverable item will be developed, checked, revised, and verified through a
continuous process prior to submittal. The Project Manager and the assigned
Quality Control reviewer will perform a complete quality control review all
products.
Task 12 Meeting and Coordination
G&A will continue to maintain utility contact log, attend meetings with City staff as
required to review and coordinate project progress. Provide general project
management and administration for all phases of project development. Monitor,
coordinate, and communicate project progress between the City and other agencies.
C.IY ll/
LAU aLSFF10- R -E At
�ItLAN CYI✓JM4 `a y 1�
Page 31 of �4
Professional Consultant Design Services
For
Gunnerson Street from Riverside Drive (SR 74) to Lakeshore Drive
CITY OF re- 'q
LADE LSII` ORX
--.
DREAM EjiTREME
I Mr. Peter Ramey I
I Project Manager
QA/QC
Project Manager
Principal to
Charge
Ted Krull, L.S.
President
Surveying & Mapping
Starli,aht Survey, Inc.
Shawn Ariannia, P.E., G.E.
President
Materials, Soils, Compaction Testing
Geo-Advantec. Inc.
C:, fY II ° Page 12
L.AICFLSII iC7f�L
Page 32 of 54
EM;1NEERIM;
Statements of Compliance
Ghalbi & Associates Inc. is providing the following statements as requested by the RFP for this
proj ect:
• G&A proposal (this proposal) is in strict compliance with the Request for Proposal (RFP) and
Agreement for Professional Services and no exceptions to either are proposed.
• This proposal and the RFP in its entirely will jointly become part of the Agreement for
Professional Consultant Service for this project.
• Fee proposal matrix shows the allocation of each team member to each task with number of
hours.
• G&A acknowledges that the sub -consultants cannot be changed without written permission from
the City,
• All charges for our services is a "Not -to -Exceed Fee" which include estimated reimbursable
expenses.
• G&A will document and provide the result of the work to the satisfaction of the City.
• G&A staff will notify the City of any defects or hazardous conditions observed in the vicinity of
project site prior, during or after the survey work.
• A copy of G&A hourly rate schedule is attached with our Fee Proposal in separate sealed
envelope.
• G&A has not and will not discriminate against any employee or applicant for employment
because of race, color, religion, sex or national origin.
• G&A will adhere all federal, state and local laws and regulation and in a case of conflict, we
shall adhere the strictest one.
• G&A allows all authorized federal, state, county and city official access to all documents
pertaining this project.
• G&A will comply with the Davis -Bacon Fair Labor Standards Act and any amendment thereof
and California Labor Code. Pursuant to the said regulations, entitled "Federal Labor Standards
Provisions," Federal Prevailing Wage Decision" and State of California prevailing wage rates,
respectively.
• G&A comply with the Copeland Anti -Kickback Act (18 USA 874) and the implementation
Regulation (29 CFR 3) issued pursuant thereto, and any amendments thereof.
• If selected, G&A will complete and sign all required documents in order to work on this project.
• List of sub -consultants is included in our proposal.
Ghalbi & Associates, Inc.
Mike Ghalbi, P.E.
President
17777 Main St. Suite G2 Irvine, CA 92614 TEL 91267'1.0/162 FAX 949.679.061111 www.ghnlDi.com
Page 33 oM20
Page 34 of 54
EXHIBIT "B"
SCHEDULE OF CHARGES/DESIGN MATRIX
Page 35 of 54
Page 36 of 54
C X 9 Q 7 � ASSOG TES
cort��erno ee�r� saa�nasrr
rgimsa urs tiAxM!>sG pIGlnlnnWs eoauim�r ru+r Cwe
Fee Proposal Matrix for Design Services
Gunnerson Street from Riverside Drive (SR 74) to Lakeshore Drive, Project Number 4350
E 1- Mftln^ro
Task
Sub-
Principal
Senior
Design
CADD
Clerical
TOTAL
HOUR
LABOR
COST
Sub's
Direct
Direct
Total
No.
Task
Task Description
Engineer
g
Engineer
g
Engineer
g
Tech
S
Cost
Costs
Cost
145
125
100
$75
$60
NO.
Phase
I - Preliminary
Engineering (35%)
1
Pre -Design and Project Kick-off Meeting
3
3
6
$675
$675
2
_ _
Utili Research&Coordination -- - -
_ _
4
- ------------
5
3
--- ---
--
12
-
-$1,225
_--
$1,225 -
_
3
- -
-_..--------------•------------------------
-
Topographic Survey
0
$0
$13,830
$13,830
4
_
_ -
Environmental ConsultingServices (CEQA & NEPA)
0
$0
$10,000
$10,000
5
Base Mads
-- - -
2
- - - -
6
- - - - -
24
-
-- - -
32
- - -
$2,650
- - - - - -
-- -
_ -
$2,650
-- --,500 -
- - - .
6
_. _
- - -------------------•------------------�------------------
Geotechnical Investigation & Pavement Design
0
$0
$5,500
$5,500
Preliminary Design - 30% Submittal
Prepare and submit 35% completion of Street
2
g
24
50
84
$7,440
$7,440
7
7.1
Rehabilitation Plans
- -
_ -
- -...-
-8
-
-- ----------
--------------------------------
-
7.2
---------- -- - _ -._ - - - - -- - - - -
Prepare Cost Estimate
- - -- - -
- --- - -
--
- - ---- -
- - 8
- - - -- -
- - -
----- - -
-- - -
$800
- - -- -- -
$800
-- - - -
- -
7.3
- -------------- - - - - -- - - - -
File Notice of Intend NOI)
4
2
6
$620 1
1
$620
Phase
Subtotal Task 7
I
$290
$290
$1,500
$2,625
$3,200
$4,600
$3,750
$5,775
$120 1
5120
98
148
$8,860
$13,410
$0
$29,330
$0
SO
$8,860
$42,740
Total
Phase
H - Final
Design (65%,95% & 100% Submittals)
65% Design Completion
8.1
Prepare and Submit 65% of Street Improvement Plans
2
5
30
50
2
89
$7,785
-------------- -
- -
$7,785
----------•-•--
8
8_2
Prepare Signing, Striping & Traffic Control Plans
------- ---
---
----------------
5
- - ----
---- -----------------------
30
--------------
------------
----°-------------------
---------------
35
- -
- - -
- $3,625
$3,625
8.3
Prepare Bid Schedule and Engineering Cost Estimate
4
4
$500
-
- - -
$500
- _ - - -
8.4
----------------- - - - - - ---•---------
Prepare SWPPP for Ci Review & Comments
--.--------
20
20
- - ------
$2,000
- -
$2,000
Subtotal Task 8
$290
$1,750
$8,000
$3,750
$120
148
$13,910
$0
SD
$13,910
95% Design Completion
Revise Plan per City Comments & Submit 90%
1
2
15
30
2
50
$4,265
$4,265
9.1
Improvement Plans
-
- --
9
------
------------------- ----- - --
Update Bid schedulae & Cost Estimate @ 90%
4
4
$500
$500
9.2
Submittal
9.3
Update the Sehedulae at 90% Submittal
1 4
1
1 4
$500
1
$500
Subtotal Task 9
$145
$1,250
$1,500
$2,250
$120
58
$5,265
$0
$0
$5,265
100% Design Completion
10.1
Revise Plan per City Comments & Submit 100%
1
2
20
35
2
60
$5,140
$5,140
Improvement Plans
10
Update Bid schedulae & Cost Estimate @ 90%
1
1
$145
$145
10.2
Submittal
-----.--.--.-
--� -------- --
---- -----
_-_
-•------�------- -
----�--�------�
------
----_.
10.3
_---------------•--------_-_-_...-------------•-•------------�__-------
Update the Schedulae at 90% Submittal
------------
-------� ---•-
-------------
�
$125--
$125
Subtotal Task 10
$145
$500
$2,000
$2,625
$120
62
$5,410
$0
$0
$5,410
Total Phase II
$580
$3,500
$11,500
$8,625
$360
268
$24,585
$0
$0
$24,585
Phase III - Construction Supports
11 Project Bidding Pbase
-----------------------------------
-------------
4
-- -
4
- ----------
---
8
$900
$900
------------ ----- - - - -- - - - - -
12 Project management Services During Construction
16
8
16
1
41
$4,060
$4,060
Total Phase 111
$0
52,500
$1,:20:01$1,200
$60
49
$4,960
SO
s0
S4,960
On -Going Tasks
13 QA/QC
2
- ------ -----
10
------------------
---------------------
---- -----------
-----------
12
--------------
$1,540
--------------
--------------------
- ..... -
$1,540
- -
- - ---.I - - --- - -- - - - - - ---
14 Meetin and Communication
2
16
18
$2,290
$2,290
Total On -Going Tasks
$580
$3,250
$0
$0
$0
30
$3,830
$0
$0
$3,830
1 :F1 Total Hours
10
95
173
208
9
495
F TOTAL ALL TASKS
$1,450
$11,875
$17300
1$15,600
$540
546,785
529,330
SD
$76,115
Total "Not -to -Exceed" Fee Proposal: $76,115
Page 37 of 54
Page 38 o I54
2013 -2014 Schedule of
CLASSIFICATION
Professional Staff:
Rates
HOURLY RATE
ProjectPrincipal........................................................................
ProjectManager......................................................................................
SeniorEngineer..........................................................................
ProjectEngineer...........................................................................
DesignEngineer. . 6 ...... 6 6 ....... 66d ...... 46 ......... 6.6-d ......... .......
Senior Drafter.. . .... P ....... ......... 6 .... 66-d
CADDTechnician...............................................................6......
Survey and Mapping Staff:
Mappingand Calculation........................................................................................$ 110
Two -Man Survey Crew.....................................................................................$ 185
Three -Man Survey Crew....................................................................................$ 246
Clerical:
OfficeClerical.............................................................................................$ 60
These rates will remain in effect through December 31, 2014, at which time they
may be revised and the change will apply only to that portion of work remaining to
be completed after December, 31, 2014.
4• All out-of-pocket expenses (Reimbursable), such as filling fee, printing and
reproduction costs will be invoiced at our cost plus ten percent (10%).
❖ If over time is authorized by the City, an overtime premium multiplier of 1.5 will
be applied to the billing rate of hourly personnel who work overtime.
17777 Main St. Suite G2 Irvine, CA 92614 TEL 949.679.0062 FAX 949.679.0600 VIV. r01 J4
Page 40 o'P 54
EXHIBIT "C"
LIST OF SUBCONSULTANTS
Page 41 of 54
Page 42 of 54
Sub -Consultants Contact Information
➢ Geo-Advantec Inc. — Geotechnical Engineering
457 West Allen Ave., Suite 113
San Dimas, CA. 91773
Contact: Shawn Ariannia, P.E., G.E., President 1 C.E.O.
Office 1: (909) 305-0400 - ext.102
Mobile: (310) 365-6091
➢ Starlight Survey, Inc. — Surveying & mapping
17955 Sky Park Circle, Ste. F
Irvine, Ca. 92614
Contact:
Ted Krull, L.S
Office:
(949) 757-0613
Mobile:
(949) 981-0871
Fax:
(949) 757-0623
G&A will not replace any of the above sub -consultant without written permission
from the City.
Please see the following pages for Project Team Chart
C 1TY OF
LAi-L LsiriUF?
Inve L)"'F Page Va*5146
Page 44 of 54
PROJECT SCHEDULE
Page 45 of 54
Page 46 of 54
Project Schedule
G&A proposed project schedule is provided on the following page. The project schedule gives
a general overview of the sequence of activities, task durations, and overall frame for the
project. Following the notice to proceed on January 6, 2014, G&A begins the 35% tasks and
will submit to the City for review in January 07, 2014, the 65% plans will be submitted in
March 12, 2014. 95% construction documents will be submitted in April 2, 2014 followed by
the final bid package in April 28, 2014.
The list of activities and durations proposed in this schedule will be discussed, reviewed and
finalized with the City Project Manager at the Kick-off meeting and at subsequent progress
meetings.
CITY Or
LAVF_ LSIiO
.W Page 17
Page 47 of 54
Page 48 of 54
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Page 50 of 54
ATTACHMENT "B"
FEE PROPOSAL MATRIX FOR DESIGN SERVICES
Page 51 of 54
Page 52 of 54
...ASS4GIATES
Nt 0[.1,N0 tNOlNittf
!vt[YtYO 1114 fIAWAG kKUNIN4 MY[MilNt Yl)IK(LOT
Fee Proposal Matrix for Design Services
Gunnerson Street from Riverside Drive (SR 74) to Lakeshore Drive, Project Number 4350
Lake Elslnnm
Total "Not -to -Exceed" Nee Proposal: 576,115
Page 53 of 54
Principal
Senior
Design
CADD
Clerical
TOTAL
LABOR
Sub's
Direct
Total
Task
Sub.
Engineer
Engineer
Engineer
Tech
HOSUR
COST
Direct
Costa
Coat
No.
Task
Task Description
Cost
146 =
126
° 100
75 `
60
NO.
Phase I -Preliminary Engineering (35%)
1
Pre_Design and Proicct Kick-off Mectinp
3
3
6
$675
_
_ $675
2
lllilrt3 Reseatch &Coordination
._ ..____. _---
,.,,.
,,_,., 4 ........
. 5
3,.
12
$1,225...,
... .__..
1:opg-g�aphw..9urvcX.__....._............._.
-
$0
$13,830
$13,830
4
BnvirooIn 11 RI Consulting Services (CH M &_i!L_ A)__
__. _. __.
.. .
..__..,........._..._..__.__........_.._..__.
_.._-_..__._._....._....._._.
0
$0
................................'-'._.._......_..__......_............
$10,000.
$10,000
.._._.._
_...._._.._.._._............_......._.._..__
Base MaP°
2
.___.._....._..._.__....__.__..._..
6
24
....._.....................
32
$2,650
......_......-.__
._._._.__-._._
..__.___
$2,650
...._$5,50._...._
..._5 _...___.
b
...,_,,...__...__._....._..._..-.____....._....._.._........._......._....:
Geotechnical hivesti.ation & Pavement Desi n
0
$0
$5,500
$5,500
Preliminary Design - 30% Submittal
_
L're ale and submit 3 5% completion of Street
2
8
24
50
84
$7,440
$7,440
7
7.1
-.
2
...._....... .._.._.. .... ..... ........ „
,,,
„ ,. ,R.
.....
_. 8
$800
$800
7.3
.
1410 None'a of bdend NOI)
4
2
6
$620
$620
Subtotal Task?
S290
511500
$3,200
53,750
$120
98
$8,860
$0
SO
$8,860
Total Phase I
$290
52,625
$4,600
55,775
$120
148
$13,410
$29,330
$0
$42,740
Phase If - Final Design (65%, 95% & 100% Submittals)
65% Design Completion
8.1
Prepare and Submit 65% of Street Improvement Plans
2
5
30
50
2
89
$7,785
_
.__
...................
_._._._.._...................
_
$7,785
__
5
.__...
8.2
..........._'_____..._......_.............__.-_.._____.._._..............._......_...._._....
ni
Pre arc Si ning, Sing &Traffic Control Plans
._.-__._._
5
_._._____...
30
_...._..___�........_....
.._..._......_.___....._
35
$3,625.
$3,625
8.3
Prepare Bid Schedule and Engineering Cost Estimate
4
4
$500
$500
8.4
Prepare SWPPP for City Review &Comments
20
20
$2,000
$2,000
Subtotal Task
5290
$1,750
$8,000
$3,750
5120
148
$13,910
$0
$0
$1319111
95%Design Completion
Revise Plan per City Comments & Submit 90%
1
2
15
i 30
2
50
$4,265
$4,265
9 1
Improvement Plans._._.___....._..___..--_.__._._.._....._.._..._
_.....
.........._,......._..._.___......,.......__.
__..._.......
.............
_..................
._...... .._.__........__
.......
............. ._.... ......
y
---
Update Bid scbcdulac & Cast Estimate a 90%
4
4
$500
$500
9,2
Submittal
.:._.._.-.....__.___
__......._.._
..._
_..
...___..__._...__........_.
___..$500 .__..
..._„
9.3
......._-._...__..____.___.___...._._._..._.__......_._....__....._..__4._..._
Update the 3chedulae at 90%Sabmirrd
4......._._$500
Subtutal'r'ask 9
$145
$1,250
$1,500
52,250
$120
58
$5,265
s0
s0
55,265
100% Design Completion
-
Revise Plan per Cily Comments & Submit 100%
1
2
20
35
2
60
$5,140
$5,140
l0 1
Improvement Plans _
...._....._...
._
.__$145.......-____..-.._.._......_.,.
__................._.
10
_....._
..__.___.__._.............._.._.._-_..._.._._..,......._.....___.___.___
Update Bid schcdulac & Cost Estimate (a) 90%
.__......_._...._-_._._...._..._...._..._...-.____...
1
1
$145
10.2
Submittal
............._.
...._.__..
_. _..__
__.___......_.
_____.___.
_._._
._..__..__._.__
._......
10.3
_..._._._.____._......................_...._._...__.._-___.._._...._
Update the Sehedulao at 90% submittal
..._..._,__....._.._.........._.__.__.._.-.
1
I
$125
$125
Subtotal Task to
$145
$500
$2,000
$2,625
S120
62
$5,410
$0
s0
$5,410
Total Phase 11
$580
$3,500
$11,500
$8,625
$360
268
524,585
s0
s0
$24,585
Phase III - Construction Supports
11
Project Bidding Phase4
................_....... .........
..__.....
.:_...._..._._...........
4
_......_._........_...
...,._._..
8
---------
$900
.._..,.._...... .
-_...._.....-.._._
..__...._,_
$900
_......._.-----......
__.._...
12
_....._..
,.-._:-..__._-__,...___-._..._.__.__-._
Project management Services During Construction
16
8
16
1
41
$4,060
$4,060
Total Phase III
SU
52,500
$1,200
51,200
$60
49
$4,960
s0
s0
$4,960
On -Going Tasks
a_....
10
............
.__.._._..__
_ .-...
___ _.
... ..
._.
12
.__...-..............._•___
$1,5
...-__.._.._.
..._._._.._.._._._�._._.-_.
$1,540
....
14
........_ _2
[Meeting and Communication
..-•___
2
..._
16
IR
$2,290
$2,290
Total On -Going Tasks
$580
$3,250
s0
$0
s0
30
53,830
s0
SO
$3,830
'Total Hours
10
95
173
208
9
495
TOTAL ALL'1'ASKS
$1,450
511,875
$17,300
515,600
$540
$46,785
$29,330
s0
$76,115
Total "Not -to -Exceed" Nee Proposal: 576,115
Page 53 of 54
2013 -2014 Schedule of Hourly Compensation Rates ii
CLASSIFICATION
Professional Staff:
HOURLY RATE
ProjectPrincipal.....................................................................................$ 165
ProjectManager. ....... ...... .................................. .... ...................................... 145
SeniorEngineer......................................................................................................$ 125
ProjectEngineer.......................................................................................................$ 115
DesignEngineer................................................................................................$ 100
SeniorDrafter..................................................................................................$ 80
CADDTechnician ..................................................................................................$ 75
Survey and Mapping Staff:
Mappingand Calculation........................................................................................$ 110
Two -Man Survey Crew..................................................................,..................$ 185
Three -Man Survey Crew....................................................................................$ 246
Clerical:
OfficeClerical...............................................,.............................................$ 60
❖ These rates will remain in effect through December 31, 2014, at which time they
may be revised and the change will apply only to that portion of work remaining to
be completed after December, 31, 2014.
d• All out-of-pocket expenses (Reimbursable), such as filling fee, printing and
reproduction costs will be invoiced at our cost plus ten percent (10%).
If over time is authorized by the City, an overtime premium multiplier of 1.5 will
be applied to the billing rate of hourly personnel who work overtime.
17777 Main St. Suite G2 Imine, CA 92614 TEL 949.679.0062 FAX 949.679.0600 www.ghalbi.com
Page 54 of 54
CCI
L`
� 1
AGENDA COVER SHEET
MEETING OF
City Council E] Redevelopment Agency El Other
DEPARTMENT: +� ' ��
jT CONSENT:
APPEAL _
BUSINESS:
RESOLUTION: F7 ORDINANCES F—] PUBLIC HEARING
ATTACHMENTS:
ElReport emailed to Clerk.
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FOLLOW UP DIRECTION:
a a E E E E a E a E E a E a E E a E E E E E E E a E a E a E E E a E a E a E E E E f E E a a a E a E E a a E a E E E a a E E E E a a E E E a a E
Submitted by: ij Date:
-'�
Approved by:
Department Head:
Date:
Finance Director: Date: f
City Manager: Date: r
CITY OF
L la's S�.. R
.DREAM EXTRIME
�w
REPORT TO CITY COUNCIL
TO: HONORABLE MAYOR
AND MEMBERS OF THE CITY COUNCIL
FROM: VIRGINIA J. BLOOM, CITY CLERK
DATE: JANUARY 14, 2014
SUBJECT: APPROVAL OF MINUTES
Recommendation
It is recommended that the City Council approve the Minutes as submitted.
Discussion
The following minutes are submitted for approval:
a. Regular City Council meeting of December 10, 2013
Prepared by: Diana Giron
�)
Deputy City Clerk
Approved and
Submitted by:
Approved by
Virginia J. Bloom
City Clerk
Grant Yates
City Manager
=
AGENDA ITEM NO. 1
Page 1 of 12
Page 2 of 12
MINUTES
CITY COUNCIL
REGULAR MEETING
CITY OF LAKE ELSINORE
EVMWD BOARDROOM, 31315 CHANEY STREET
LAKE ELSINORE, CALIFORNIA
TUESDAY, DECEMBER 10, 2013
.................................................................................................................
CALL TO ORDER 5:00 P.M.
Mayor Magee called the meeting to order at 5:02 p.m.
ROLL CALL
PRESENT: Mayor Magee
Mayor Pro Tem Johnson
Council Member Hickman
Council Member Manos
Council Member Tisdale
Also present: City Attorney Leibold, City Manager Yates, and City Clerk Bloom.
PUBLIC COMMENT
None
CITY COUNCIL CLOSED SESSION
(1a) CONFERENCE WITH LABOR NEGOTIATOR (Gov't Code Section 54957.6)
City negotiator: City Manager Grant Yates
Employee organization: Lake Elsinore Chapter of Laborer's International Union of
North America, Local 777
(1 b) CONFERENCE WITH LEGAL COUNSEL -EXISTING LITIGATION
(Paragraph (1) of subdivision (d) of Gov't Code § 54956.9)
Castle & Cooke Lake Elsinore West, Inc. v. City of Lake Elsinore
Superior Court Case No. MCC 1301756
(1c) CONFERENCE WITH REAL PROPERTY NEGOTIATOR
(Gov't Code Section 54956.8)
Property: APN #370-120-045
Agency negotiator: City Manager Yates
Negotiating parties: City of Lake Elsinore and Richard Kane & Darlene Ryan
Under negotiation: Price and terms of payment
Page 3 of 12
Regular City Council Minutes Page 2 of 10
Meeting of December 10, 2013
(1d) CONFERENCE WITH REAL PROPERTY NEGOTIATOR
(Gov't Code Section 54956.8)
Property: APN #374-172-013
Agency negotiator: City Manager Yates
Negotiating parties: City of Lake Elsinore and Charles Sawyer
Under negotiation: Price and terms of payment
City Attorney Leibold announced that the City Council would be meeting in Closed Session
to discuss Agenda Item Nos. (1 a) through (1d).
The City Council recessed into Closed Session at 5:03 p.m.
CALL TO ORDER - 7:00 P.M. — EVMWD Boardroom 31315 Chaney St., Lake Elsinore
Mayor Magee reconvened the meeting to order at 7:00 p.m.
PLEDGE OF ALLEGIANCE
Mayor Pro Tem Johnson led the Pledge of Allegiance.
ROLL CALL
PRESENT: Mayor Magee
Mayor Pro Tem Johnson
Council Member Hickman
Council Member Manos
Council Member Tisdale
Also present: City Manager Yates, City Attorney Leibold, City Clerk Bloom, Acting Finance
Manager Lassey, Lake, Parks, & Recreation Director Kilroy, Interim Public Works Director
Eskandari, Planning Manager MacHott, Management Analyst Dailey, Police Chief Kennedy -
Smith, Fire Chief Barr, and Deputy City Clerk Gutierrez.
CLOSED SESSION REPORT
City Attorney Leibold announced that the City Council met in Closed Session to discuss
Agenda Item Nos. (1 a) through (1d) with no reportable action taken.
PRESENTATIONS/CEREMONIALS
Mayor Magee and Megan Clynes with the office of Assemblywoman Melendez presented a
Certificate of Recognition to David Hillyer.
PUBLIC COMMENTS — NON-AGENDIZED ITEMS — 1 MINUTE
Paulie Tehrani, resident, thanked Mayor Magee for doing a greatjob. She also complimented
the City Council for their change and improvement this past year and for their willingness to
listen to the residents.
Page 4 of 12
Regular City Council Minutes
Meeting of December 10, 2013
Page 3 of 10
Sharon Gallina, resident, spoke regarding the email she received from the City of Lake
Elsinore regarding Pacific Aggregate's night noise on Lake Street. She requested that the
City keep an open case on Pacific Aggregate through the coming summer.
CONSENT CALENDAR
Council Member Tisdale request to pull Agenda Item No. 7 from the Consent Calendar for
discussion.
(2) Approval of Minutes
Recommendation: It is recommended that the City Council approve the Minutes of the
Regular City Council Meeting of November 12, 2013.
(3) Warrant List dated November 14 and 21 2013
Recommendation: It is recommended that the City Council of the City of Lake Elsinore
receive and file the Warrant List dated November 14 and 21, 2013.
(4) A Resolution of the City of Lake Elsinore Approving Transfer of Watermark
Apartments to Providence North Lake Apartments LLC and Approving and
Authorizing the Execution and Delivery of Related Documents
Recommendation: It is recommended that the City Council adopt Resolution No.
2013-065, a Resolution of the City of Lake Elsinore approving transfer of Watermark
Apartments to Providence North Lake Apartments, LLC, and approving and
authorizing the execution and delivery of related documents.
(5) Receive and File the Annual Special Tax Levy Report for the CitV's Community
Facilities Districts for Fiscal Year 2013-14
Recommendation: It is recommended that the City Council receive and file the annual
special tax levy report for the City's Community Facilities districts for Fiscal Year (FY)
2013-14.
(6) First Amendment to License Agreement — Alberhill Ranch Sports Park
Recommendation: It is recommended that the City Council approve the First
Amendment to License Agreement and authorize the City Manager to execute the
document.
(8) Lake Elsinore Municipal Code Waiver for Wild Wild West BBQ Championship at La
Laguna Resort & Boat Launch
Recommendation: It is recommended that the City Council Waive Lake Elsinore
Municipal Code section 9.28.030 Furnishing Alcoholic Beverages in Public for the
proposed Wild Wild West BBQ Championship Special Event, subject to compliance
with all other conditions for the event as approved by the City Manager.
Page 5 of 12
Regular City Council Minutes Page 4 of 10
Meeting of December 10, 2013
(9) Memorial Tree Planting and Plaque for Community Garden at Rosetta Canyon Park
Recommendation: It is recommended that the City Council approve memorial plaque
for the tree planted at the Community Garden.
(10) Award of Contract to Urban Crossroads for City Traffic Model Update
Recommendation: It is recommended that the City Council authorize the City Manager
to execute a professional services contract with Urban Crossroads to update the
current City-wide Traffic Model that was developed in 2009 as part of the City's
General Plan Update. The agreement would also include three one year extensions
to the contract with Urban Crossroads to provide on-going modeling support/updates.
(11) Approval of CDBG Supplemental Agreement for 2013-2014 Program Year
Recommendation: It is recommended that the City Council authorize the Mayor to
execute the supplemental agreement with the County of Riverside for the use of
Community Development Block Grant funds.
(12) Professional Service Contract with Environmental Science Associates (ESA) — For
Preparation of CEQA Compliance Documents for the Proiect Known as the "Walmart
Retail Center" (Commercial Design Review No 2013-08; Conditional Use Permit Nos.
2013-06 2013-07 2013-08 and 2013-09)
Recommendation: It is recommended that the City Council authorize the City Manager
to enter into a contract with Environmental Science Associates (ESA) to prepare the
CEQA compliance documents for the Walmart Retail Center Project (Commercial
Design Review No. 2013-08; Conditional Use Permit Nos. 2013-06, 2013-07, 2013-
08 and 2013-09) in an amount not to exceed $196,485.00.
(13) Commercial Design Review No 2013-10 - A Request for the Approval of an 18'x60'
Roof Over the Existing Carwash Tunnel for the Canyon Hills Chevron Gas Station
located at 25361 Railroad Canyon Road
Recommendation: It is recommended that the City Council adopt Resolution No.
2013-066 a Resolution of the City Council of the City of Lake Elsinore, California.
Approving Commercial Design Review No. 2013-10; A Request for the Approval of an
18'x60' Roof over the Existing Carwash Tunnel for the Canyon Hills Chevron Gas
Station Located at 25361 Railroad Canyon Road.
(14) Final Map 36115-1 Pardee Homes
Recommendation: It is recommended that the City Council: (A) approve Final Map
No. 36115-1 subject to the City Engineer's acceptance as being true and correct; (B)
authorize the City Clerk to sign the map and arrange for the recordation of Final Map
No. 36115-1; and (C) authorize the City Manager to sign the subdivision agreement.
Page 6 of 12
Regular City Council Minutes
Meeting of December 10, 2013
(15) Final Map 36116-1 Pardee Homes
Page 5 of 10
Recommendation: It is recommended that the City Council: (A) approve Final Map
No. 36116-1 subject to the City Engineer's acceptance as being true and correct; (B)
authorize the City Clerk to sign the map and arrange for the recordation of Final Map
No. 36116-1; and (C) authorize the City Manager to sign the subdivision agreement.
(16) Sign License Agreement with 7 -Eleven Inc.
Recommendation: It is recommended that the City Council approve the 7 -Eleven Sign
License Agreement and authorize the City Manager to execute the Agreement subject
to any minor modifications approved by the City Attorney.
Motion by Council Member Manos, seconded by Mayor Pro Tem Johnson, to approve the
Consent Calendar, less Agenda Item No. 7, passed by unanimous vote.
CONSENT ITEMS PULLED
(7) Award Landscape Maintenance Services Contract for Parks Beaches, & Facilities
Recommendation: It is recommended that the City Council: (A) Award the contract
for Landscape Maintenance Services of Parks, Beaches and Facilities to SoCal Land
Maintenance, Inc. in the annual amount of two -hundred and fifty -thousand, seven -
hundred and ten dollars ($250,710); and (B) Authorize the City Manager to execute
the contract documents.
Council Member Tisdale stated that he wants to ensure that the services specified in the
contracts to maintain the parks throughout the City are upheld. Lake, Park, and Recreation
Director Kilroy responded in the affirmative.
Motion by Council Member Tisdale, seconded by Council Member Hickman, to award the
contract for Landscape Maintenance Services of Parks, Beaches and Facilities to SoCal
Land Maintenance, Inc. in the annual amount of two -hundred and fifty -thousand, seven -
hundred and ten dollars ($250,710); and authorize the City Manager to execute the contract
documents, passed by unanimous vote.
PUBLIC HEARING(S)
(17) General Plan Amendment No 2013-03 Correcting the Boundaries of the East Lake
Specific Plan on the General Plan Land Use Map Figure 2.11L, in the East Lake
District to Include Existing Residential Subdivisions South of Skylark Drive North of
Corydon East of Union Street and along both sides of Palomar Street; and
General Plan Amendment No 2013-04 Correcting Various Land Use Designations
on the General Plan Land Use Map Figure 2.11A, in the Lake View District, to
Accurately Reflect Existing Single Family Residential Subdivisions and Property
Currently Zones "R-1 Single Family Residential" as "Low -Medium Density
Residential" Property Owned by the Riverside County Parks and Open Space District
Page 7 of 12
Regular City Council Minutes
Meeting of December 10, 2013
Page 6 of 10
as "Open Space" Property Owned by the Elsinore Valley Municipal Water District as
"Public/Institutional" and Existing Apartments as "High Density Residential" and
Zone Change No 2013-04 Known as the Consistency Zoning Project Phase III,
Changing the Zoning of Various Parcels in the East Lake North Peak and Lake View
Districts of the City to Zones Consistent with the General Plan Designations therein.
Recommendation: It is recommended that the City Council
A.) Adopt Resolution No. 2013-067; Resolution of the City Council of the City of
Lake Elsinore, California, Approving General Plan Amendment Nos. 2013-03
and 2013-04, Cleanup Amendments as Part of the Consistency Zoning Project,
Phase III; based on the Findings and as shown on Exhibits 'A' through 'C.'
B.) Waive further reading and introduce by title only: Ordinance No. 2013-1320
ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LAKE ELSINORE,
CALIFORNIA, APPROVING ZONE CHANGE NO. 2013-04, KNOWN AS THE
CONSISTENCY ZONING PROJECT - PHASE III, AMENDING THE OFFICIAL
ZONING MAP, CHANGING THE ZONING OF VARIOUS PARCELS IN THE
EAST LAKE, NORTH PEAK AND LAKE VIEW DISTRICTS OF THE CITY TO
ZONES CONSISTENT WITH THE GENERAL PLAN DESIGNATIONS
THEREIN, by roll call vote.
Mayor Magee opened the public meeting at 7:10 p.m. Planning Manager MacHott provided
an overview to Council. No public comments were received. Mayor Magee closed the public
hearing at 7:15 p.m.
Motion by Council Member Manos, seconded by Mayor Pro Tem Johnson, to adopt
Resolution No. 2013-067; Resolution of the City Council of the City of Lake Elsinore,
California, Approving General Plan Amendment Nos. 2013-03 and 2013-04, Cleanup
Amendments as Part of the Consistency Zoning Project, Phase III; based on the Findings
and as shown on Exhibits 'A' through 'C, passed by unanimous vote.
Council Member Manos moved, seconded by Council Member Hickman, to waive further
reading and introduce by title only Ordinance No. 2013-1320.
City Clerk Bloom read the title of ORDINANCE NO. 2013-1320, ORDINANCE OF THE CITY
COUNCIL OF THE CITY OF LAKE ELSINORE, CALIFORNIA, APPROVING ZONE
CHANGE NO. 2013-04, KNOWN AS THE CONSISTENCY ZONING PROJECT - PHASE III,
AMENDING THE OFFICIAL ZONING MAP, CHANGING THE ZONING OF VARIOUS
PARCELS IN THE EAST LAKE, NORTH PEAK AND LAKE VIEW DISTRICTS OF THE CITY
TO ZONES CONSISTENT WITH THE GENERAL PLAN DESIGNATIONS THEREIN, upon
a roll call vote, the motion passed unanimously.
(18) A Resolution of the City Council of the City of Lake Elsinore California Acting as the
Legislative Body of City of Lake Elsinore Community Facilities District No. 2003-2
(Canyon Hills) Authorizing the Issuance of City of Lake Elsinore Community Facilities
District No 2003-2 (Canyon Hills) Special Tax Bonds 2014 Series A (Improvement
Page 8 of 12
Regular City Council Minutes
Meeting of December 10, 2013
Page 7 of 10
Area D) Approving the Issuance of the Lake Elsinore Public Financing Authority Local
Agency Revenue Bonds (Canyon Hills IA D) 2014 Series A and the Execution and
DeliverV of a Fiscal Agent Agreement a Commitment Agreement and Purchase
Contract for Purchase and Sale of Local Obligation Bonds a Purchase Contract and
a Continuing Disclosure Agreement
A Resolution of the Board of Directors of the Lake Elsinore Public Financing Authority
Approving the Issuance of Lake Elsinore Public Financing Authority Local Agency
Revenue Bonds (Canyon Hills IA D) 2014 Series A in the Aggregate Principal Amount
Not to Exceed $8,000,000 Pursuant to an Indenture of Trust Authorizing the Sale of
Such Bonds Upon Certain Terms and Conditions Approving an Official Statement
Approving the Execution of a Purchase Contract and a Commitment Agreement and
Purchase Contract for the Purchase and Sale of Local Obligation Bonds of the City of
Lake Elsinore Community Facilities District No 2003-2 (Canyon Hills) and Taking
Other Actions Related Thereto
Recommendation: It is recommended that:
City Council: Adopt City Resolution No. 2013-068 authorizing issuance of the
bonds and bond documents.
PFA: Adopt PFA Resolution No. 2013-03 authorizing issuance of bonds and bond
documents.
Mayor Magee opened the public hearing at 7:17 p.m.
Public Financing Authority Chairman Manos called the Authority meeting to order at 7:18
p.m. and noted all Authority members present. This Agenda item was heard concurrently
with the City Council and Public Financing Authority.
Acting Finance Manager Lassey introduced Dennis Anderson, tax consultant with Harris &
Associates. Mr. Anderson provided an overview to Council. No public comments were
received. Mayor Magee closed the public hearing at 7:20 p.m.
Council Member Tisdale moved, seconded by Council Member Hickman, to adopt City
Resolution No. 2013-068 authorizing issuance of the bonds and bond documents, passed
by unanimous vote.
Motion by Authority Member Hickman, seconded by Authority Vice -Chair Tisdale, to adopt
PFA Resolution No. 2013-03, passed by unanimous vote (Note: The PFA Resolution was
miss -numbered in the Agenda packet and has been corrected by the City Clerk to be
Resolution No. PFA -2013-004).
Ikgrem
Page 9 of 12
Regular City Council Minutes
Meeting of December 10, 2013
BUSINESS ITEMS)
Page 8 of 10
(19) Ordinance of the City Council of the City of Lake Elsinore California amending Lake
Elsinore Municipal Code Title 2 CHAPTER 2.46 PUBLIC SAFETY ADVISORY
COMMISSION
Recommendation: It is recommended that the City Council:
A. Waive further reading and introduce by title only Ordinance No. 2013-1317 AN
ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LAKE ELSINORE
AMENDING LAKE ELSINORE MUNICIPAL CODE, TITLE 2, CHAPTER 2.46 OF
THE LAKE ELSINORE MUNICIPAL CODE PUBLIC SAFETY ADVISORY
COMMISSION; and
B. Direct staff to complete the recruitment to fill the four existing vacancies on the
Commission and to consider all applications on file as of December 31, 2013; and
C. Designate the Chairperson of the Commission for the period ending June 30,
2015.
Management Analyst Dailey provided an overview to City Council.
Mayor Pro Tem Johnson asked if the 11 applications that were previously submitted would
be acknowledged. Management Analyst Dailey responded the 11 applications for the Public
Safety Advisory Commission would all be considered.
Council Member Tisdale thanked staff for their work on revising the proposed Ordinance.
Council Member Manos also thanked staff, Commissioner Stewart and Council Member
Tisdale for their work on revising the Ordinance.
Council Member Manos moved, seconded by Mayor Pro Tem Johnson, to waive further
reading and introduce by title only Ordinance No. 2013-1317.
City Clerk Bloom read ORDINANCE NO. 2013-1317, AN ORDINANCE OF THE CITY
COUNCIL OF THE CITY OF LAKE ELSINORE AMENDING LAKE ELSINORE MUNICIPAL
CODE, TITLE 2, CHAPTER 2.46 OF THE LAKE ELSINORE MUNICIPAL CODE PUBLIC
SAFETY ADVISORY COMMISSION, upon a roll call vote, the motion passed unanimously.
Council Member Manos moved, seconded by Mayor Pro Tem Johnson, to direct staff to
complete the recruitment to fill the four existing vacancies on the Commission and to consider
all applications on file as of December 31, 2013; and designate the Chairperson of the
Commission for the period ending June 30, 2015, the motion passed by unanimous vote.
(20) Annual Reorganization of the City Council to select the Mayor and Mayor Pro Tem
Recommendation: It is recommended that the City Council yield the chair to the City
Clerk to open the nomination process for the office of Mayor, receive nominations,
close the nominations and conduct a roll call vote; then the newly selected Mayor will
Page 10 of 12
Regular City Council Minutes
Meeting of December 10, 2013
Page 9 of 10
assume the chair and open the nomination process for the office of Mayor Pro Tem,
receive nominations, close the nominations and conduct a roll call vote.
Mayor Magee yielded the floor to City Clerk Bloom. City Clerk Bloom opened the floor for
nominations for Mayor. Council Member Tisdale nominated Mayor Pro Tem Johnson for
Mayor. No other nominations were received. City Clerk Bloom closed the floor for
nominations and the motion passed by unanimous vote.
Council Member Tisdale thanked Mayor Magee for all his hard work and efforts. He also
stated that Mayor Magee was always accessible and got things done.
Council Member Manos stated that Mayor Magee ran great meetings and was a great
figurehead for the City as well as a historian and good speaker.
Council Member Hickman thank Mayor Magee for his service to the City.
Mayor Johnson opened the floor for nominations for the office of Mayor Pro Tem. Council
Member Tisdale nominated Councilman Manos for Mayor Pro Tem. No other nominations
were received. Mayor Johnson closed the nominations and motion passed by unanimous
vote.
PUBLIC COMMENTS — NON-AGENDIZED ITEMS — 3 MINUTES
None
CITY MANAGER COMMENTS
City Manager Yates announced that the Winterfest was a success and wished everyone a
happy and safe Holiday Season.
CITY ATTORNEY COMMENTS
City Attorney Leibold thanked Council for a wonderful year and said that it had been a
pleasure serving with all of them. She congratulated Mayor Johnson, thanked Council
Member Magee, and wish Council a Merry Christmas.
CITY COUNCIL COMMENTS
Mayor Pro Tem Manos thanked staff for their work on the Winterfest event. He announced
the CHIP (City Home Improvement Program) is now accepting applications. Mayor Pro Tem
Manos congratulated Mayor Johnson and thanked Council Member Magee for supporting
him as Mayor Pro Tem. He wished everyone a Merry Christmas and prosperous New Year.
Council Member Hickman congratulated Mayor Johnson and Mayor Pro Tem Manos. He
stated that the Winterfest was a success and wished everyone a Merry Christmas. He also
stated that the 395 Studio Art Festival was a success.
Page 11 of 12
Regular City Council Minutes Page 10 of 10
Meeting of December 10, 2013
Council Member Tisdale congratulated Mayor Johnson and thanked her family for their
support. He also thanked staff for their work on the Winterfest event and the police
department for their presence and participation. Council Member Tisdale spoke regarding
the closing of the fire station in Canyon Lake and encouraged the public to contribute
solutions to keep that fire station open. He wished everyone Happy Holidays.
Council Member Magee asked staff to modify the Electronic Device Policy. He also
recognized Interim Public Works Director Eskandari and City Manager Yates for their hard
work and efforts in finding $1 million that will help with the environmental review of the
Railroad Canyon interchange. Council Member Magee pointed out that the position of the
Mayor is not ceremonial, but an honor and privilege to serve this community as Mayor. He
added that the position is about direction, vision, and leadership that needs the confidence
and support of the colleagues. Council Member Magee stated that the Council has selected
Mayor Johnson, because they are confident of her service to this community and a position
that she has earned.
Mayor Johnson thanked staff for their hard work at the Winterfest event and Council Member
Magee for his service as Mayor. She stated that Mayor Magee set a high bar for those who
will serve after him. Mayor Johnson stated that she hoped to be as much a contribution to
the City as former Mayor Magee. She thanked everyone for the honor of selecting her as
Mayor and her friends and family for supporting her.
Council Member Magee announced that the meeting will be closed in honor of Geraldine
Arce-Paull, Cheryl Graham, and Bill Staples.
Peter Dawson, member of the Lake Elsinore Marine Search and Rescue (LEMSAR), read a
poem written by Kenneth Howard in honor of Bill Staples and presented slide show.
Jack Wamsley, stated that he and Bill Staples were friends for 60 years and served together
in the fire department. Mr. Wamsley also shared a story about Mr. Staples.
ADJOURNMENT
Mayor Johnson adjourned the meeting at 7:53 p.m. to the next regularly scheduled meeting
to be held on Tuesday, January 14, 2014, at the Elsinore Valley Municipal Water District
(EVMWD) Boardroom located at 31315 Chaney Street, Lake Elsinore, California.
Natasha Johnson, Mayor
Virginia J. Bloom, City Clerk
Page 12 of 12
v
AGENDA COVER SHEET
MEETING OF ,
t h I City Conned F-1 Redevelopment Agency Other
DEPARTMENT:
El CONSENT:
APPEAL —
BUSINESS:
RESOLUTION: ORDINANCES F—] PUBLIC HEARING
ATTACHMENTS:
Report emailed to Clerk
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FOLLOW UP DIRECTION:
K a a a a a a a a a a a f a a a a a a a.■ a a. a a s a a .. a s a a a s. N r a a a s a a s s a a a a a s a .. s a a a a a s a a ... a l
Submitted by: no `� Date:
Approved by:
Department H
Finance Direct
City Manager:
ead: t7 Date: /" 7
or:/-�
Date:/ _7 J� L
Date: t
CITY OF
LAKE.; LS1N0 E
DREAM LXTREME
REPORT TO CITY COUNCIL
TO: HONORABLE MAYOR
AND MEMBERS OF THE CITY COUNCIL
FROM: GRANT YATES
CITY MANAGER
DATE: JANUARY 14, 2014
SUBJECT: WARRANT LIST DATED DECEMBER 12 & 26, 2013
Recommendation
It is recommended that the City Council of the City of Lake Elsinore receive and file the
Warrant List dated December 12 & 26, 2013
Discussion
The warrant list is a listing of all general checks issued since the prior warrant list.
Prepared By: Frances Ramirez
Account Specialist II
Reviewed By: Nancy Lassey 1y
Finance Administrator
Approved By: Grant Yates
City Manager
Attachments: Warrant List 12-12 & 12-26, 2013
AGENDA ITEM NO. 2
Page 1 of 12
Page 2 of 12
DEICEMER 112,2013 C-I'FY OF ILAIKIE ]E'LSINOIRE WARlkAN'T
SUMMARY
PUNT)#
FUN'f) T)LSCR1'P'llON
01'AL
100
GENERAL FUND
$ 813,847.99
104
TRAFFIC OFFENDER FUND
2,010 68
105
MISC. GENERAL PROJECT FUND
_ 19 725.72
108
MISC. GRANT FUND _
19,779.73
110
STATE GAS TAX FUND _ _
__ 41,904.68
112
TRANSPORTATION/MEASURE A FUND
18,615 78
115
TRAFFIC SAFETY FUND _
2,070.48
116
CITY HALL/PUBLIC WORKS DIF FUND _
2,419.20
130
LIGHTING/LANDSCAPE MAINTENANCE FUND
71,674 64
135L.L.M.D.
NO. 1 FUND
3,308 08
150 _
C.D.B.G. FUND __
5,380,35
155
CSA 152 - N.P.D.E.S. FUND _
__ 2,073.63
204
SIGNAL C.I.P. FUND
45.00
205
TRAFFIC IMPACT FEE FUND _
_ 270.00
356
AD 90-1A DEBT SERVICE FUND
0.40
374
C.F.D. 2005-4 LAKE VIEW VILLAS DEBT SERVICE FUND
500.00
375
C.F.D. 2006-4 TR#30698/32129 DEBT SERVICE FUND
500.00
376
C.F.D. 2006-3 LA STRADA DEBT SERVICE FUND
500.00
377
C.F.D. 2006-6 TESSARA DEBT SERVICE FUND
500.00
378
C.F.D. 2006-8 RUNNING DEER DEBT SERVICE FUND
500.00
382
C.F.D. 2006-9 TRIESTE DEBT SERVICE FUND
6 500.00
386
C.F.D. 2007-4 MAKENNA COURT DEBT SERVICE FUND
500.00
387
C.F.D. 2007-5 RED KITE DEBT SERVICE FUND
500.00
605
PUBLIC IMPROV IN -LIEU _
__ 9,778.75
620
COST RECOVERY SYSTEM FUND
18,788.58
650
C.F.D. 2003-1 LAW & FIRE SERVICE DEBT SERVICE FUND
647.90
651
C.F.D. 2006-5 PARK, OPEN SPACE, STORM DRAINS DEBT SERVICE FUND
500.00
653
C.F.D. 2009-1 PARKS &LIGHTING FUND
500.00
GRAND TOTAL
$ 1,043,341.59
1/7/2014 Warrant 12 12 13 3 of 7
Page 3 of 12
DE,C'EM,13ER'I2,2013 (� IFFY OF ILAIKE ELSINOORE
WA RRANT"LBST
RC1-lEcK#
VLN'DOR NAME
AMO'UN'T'
115698
VOID -COASTAL EMERGENCY MEDICARE CONSULTANTS, INC.
(410.00)
116739
VOID-VERIZON CALIFORNIA, INC.
(3,929.08)
116682
VIRGINIA BLOOM
36676
116683
NEXTEL COMMUNICATIONS _
__ 442.60
116684
ACOM SOLUTIONS
821.00
116685
AMERICAN BATTERY SUPPLY
1,811 16
116686
AMERICAN MATERIAL CO.
146.03
116687
APPLE ONE
1,978 20
116688
BATTERY SYSTEMS, INC
_ 617.95
116689
BERGER-ABAM FLORES LUND CONSULTANTS _
9,778.75
116690
BIO-TOX LABORATORIES
410.00
116691
CALIFORNIA DEPARTMENT OF FORESTRY
5,976.81
116692
CANYON TIRE SALES, INC
795.14
116693
CDW GOVERNMENT, INC
_ 4,597.55
116694
CMS BUSINESS FORMS, INC
124.26
116695
COLD STAR, INC _
7,151.00
116696
COMPUTER ALERT SYSTEMS, INC.
_ _ 250.00
116697
CUTTING EDGE STAFFING INC
2,112.00
116698
DISH NETWORK
90.27
116699-116705
E. V. M. W. D.
15,697.58
116706
EAGLE ROAD SERVICE & TIRE
227,37
116707
ELSINORE PIONEER LUMBER CO
17.26
116708
ENVIRONMENTAL SCIENCE ASSOCIATES _
_ 2,817.86
116709
FEDERAL EXPRESS CORPORATION
_ 61.20_
116710
GOLDEN OFFICE TRAILERS INC.
1,436.40
116711
LORENA HANCOCK
1,050 00
116712
I.C.M.A. RETIREMENT TRUST
4,542 81
116713
LAKE CHEVROLET
592.82
116714
LEIBOLD, MCCLENDON & MANN _
31,771.48
116715
MAXIMUM SIGN CO.
_ _ 188.00
116716
NETCOMP TECHNOLOGIES INC.
__ _ 550.00
116717
THE PRESS ENTERPRISE
1,358.70
116718
QUICK CRETE PRODUCTS CORP _
1,004.40
116719
RIGHTWAY SITE SERVICES INC.
_ 650.00
116720
RIVERSIDE COUNTY RECORDER
46.00
116721
SOUTH COAST LIGHTING & DESIGN
1,708 83
116722-116729
SOUTHERN CALIFORNIA EDISON CO
54,415 46
116730
STAPLES ADVANTAGE
12019
116731
DONALD STIRDIUANT
1,620.00
116732
SUPERCO SPECIALTY PRODUCTS
__ 344.72
116733
SUSTAINABLE CIVIL ENGINEERING SOLUTIONS INC,
13,445.00
116734
TEAM AUTOAID INC
604.48
116735
TKE ENGINEERING
5,860.00
116736
UNICHEM INDUSTRIES
197.36
116737-116739
VERIZON CALIFORNIA
3,929.08
116740
VERIZON WIRELESS (#1) _
563.82
116741
VERIZON WIRELESS (#2)
62.54
116742
WALLACE & ASSOCIATES CONSULTING
34,028 00
116743
WESTERN RIVERSIDE COUNCIL OF GOVERNMENTS
62,111.00
116744-116745
A & A JANITORIAL SERVICE
_ 2,683.75
116746
ACCOUNTEMPS _
6,934.80
116747
ACOM SOLUTIONS
986.19
116748
ACTION GAS & WELDING SUPPLY
_ 679.78
116749
AIR EXCHANGE INC. _
_ 190.00
116750
ALLIED TRAFFIC EQUIPMENT RENTAL
_ __ 328.32
116751
AMERICAN EXPRESS (41003)
1,309.48
1!7!2014 Warrant 12 12 13 4 OF 7
Page 4 of 12
]DECEMBER 12, 2012 CITY OF ILAIKIE IEILSIINC)RE
WARRANT LIST
CI ]ECK#
VENDOR NAME
AMOUN'1
116752
AMERICAN EXPRESS (71001)
70.79
116753
AMERICAN EXPRESS (71002) _
__ 1,146.53
116754
AMERICAN FORENSIC NURSES
_ 2,842.36
116755
CYNTHIA A. ANGEVINE _
1,633 31
116756
ANIMAL FRIENDS OF THE VALLEY
14 341.00
116757
APPLE ONE
4,302.71
116758
BATTERY SYSTEMS INC _
283.46
116759
THE BENCH FACTORY
8,593.47
116760
BIO-TOX LABORATORIES
__ 3,256 30
116761
BMW MOTORCYCLES OF RIVERSIDE
_ 22.07
116762
MATTHEW BROWN _
_ 4362.50
50
116763-116764
BUREAU VERITAS NORTH AMERICA INC.
_ 29,575 90
116765
BURKE, WILLIAMS & SORENSEN, LLP
0.40
116766
CALIFORNIA ON-SITE WELDING
_ 550.00
116767
CALIFORNIA STATE FIRE PROTECTION
_ 629.80
116768
CALIFORNIA STATE DEPARTMENT OF JUSTICE
_ 2,415,00
116769
CDW GOVERNMENT INC
_ 1,624.09
116770
CENTURY LINK
_ 553.79
116771
CLEAN HARBORS ENVIRONMENTAL SERVICES
738.94
116772
COLONIAL LIFE _
796.23
116773
COMCATE SOFTWARE, INC
9,490.00
116774
COMMUNITY WORKS DESIGN GROUP
460.65
116775
KIRT COURY _
3,975.00
116776-116778
CTAI PACIFIC GREENSCAPE
18,511.93
116779
CUTTING EDGE STAFFING INC. _
_ _ _ 5,090 26
116780
CYNETTE PUBLIC FINANCIAL CONSULTANT
_ 6,715.00
116781
D & S ELECTRIC
2,376 00
116782
DAPEER, ROSENBILT & LITVAK, LLP
526.66
116783
DATA QUICK INFORMATION SYSTEMS INC.
261.00
116784
DBE DANIEL BOYLE ENGINEERING _
2,017.07
116785
DELTA SERVICES
_ 439.24
116786
DEPARTMENT OF PESTICIDE REGULATION
60.00
116787
DIASTER MANAGEMENT SYSTEMS, INC
_ 547.47
116788
DIRECTV
94.99
116789
CAROLE DONAHOE A.I.C.P _
2,850 00
116790
E.S. BABCOCK & SONS INC
__ 825.00
116791
ELSINORE VALLEY RENTALS
_ 669.80
116792
EXCEL LANDSCAPE, INC _
440.00
116793
BRAD FAGRELL
435.57
116794
FEDERAL EXPRESS CORPORATION
102.58
116795-116797
FRANCISCO & ASSOCIATES, INC.
7,671.60
116798
GEOMAT TESTING LABORATORIES, INC.
11,388.00
116799
GMS ELEVATOR SERVICES, INC.
1,116.00
116800
GOLDEN OFFICE TRAILERS INC.
982.80
116801
GREAT AMERICA FINANCIAL SERVICES
1,121 62
116802
GREEN EARTH SUPPLY
304.23
116803
DUANE GREENWOOD _
_ 388.40
116804
LORENA HANCOCK
5,310.00
116805-116806
HARRIS & ASSOCIATES INC
12,202.90
116807
HI -WAY SAFETY INC.
_ _ 760.97
116808
IMPACT PROMOTIONAL PRODUCTS
137.38
116809
INNOVATIVE DOCUMENT SOLUTIONS
_ 1,360.82
116810
JOBS AVAILABLE INC.
280.00
116811
STEVE KARVELOT __
_ __ 273.75
116812
KPA, LLC _
550.00
1/7/2014 Warrant 12 12 13 5 OF 7
Page 5 of 12
OLCT1YBER12,2013 CITY OF SAKE ELSINORE
WA13RAN1'LIST'
cElLCK#
VLNDOR NAME
AMOUNT
116813
THE L.I.U. OF N.A.
2,886 40
116814
LAKE CHEVROLET
_ _ 133.16
116815
LAKE ELSINORE FORD
350.76
116816
LAKE ELSINORE VALLEY CHAMBER OF COMMERCE
12,583 00
116817
LEAGUE OF CALIFORNIA CITIES
40.00
116818
LEAGUE OF CALIFORNIA CITIES
14 278.00
116819
LEGAL SHIELD
171.35
116820
LIUNA LOCAL 777
_ 1,170 00
116821
MAXIMUM SIGN CO.
_ 185.00
116822
MORROW PLUMBING, INC.
37,21
116823
MUNISERVICES, LLC
16,32517
116824
NEXTEL COMMUNICATIONS
201.00
116825
OFFICE MAX INCORPORATED
500.42
116826
ON DEMAND
701.14
116827
ORANGE COAST MEDICAL GROUP, INC.
410.00
116828
ORKIN, INC.
89.02
116829
P. F. PETTIBONE & COMPANY
191.95
116830
PARK WEST LANDSCAPE MANAGEMENT
15,866.00
116831
PORTACRAFT, INC.
9,072 00
116832
PREMIUM PALOMAR MT. SPRING WATER
138.50
116833
THE PRESS ENTERPRISE
_ 209.00
116834
QUILL CORPORATION
103.64
116835
RBI TRAFFIC
3,600.00
116836
RIGHTWAY SITE SERVICES, INC.
100.08
116837
RIVERSIDE COUNTY RECORDER
23.00
116838
RIVERSIDE COUNTY SHERIFF, ACCOUNTING & FINANCE
50,373.00
116839
RIVERSIDE COUNTY EXECUTIVE OFFICE
17,884.34
116840
ROBBINS PEST MANAGEMENT, INC.
900.00
116841
KEVIN ROHANI _ _
_ 428.53
116842
SNAP ON TOOLS - OMAR MUNOZ
114.10
116843
SO CAL SANDBAGS _
1,558.20
116844-116845
SOUTHERN CALIFORNIA EDISON CO.
5,672 98
116846
SOUTHERN CALIFORNIA GAS CO
344.58
116847
STAGESPOT
1,566 79
116848
STANDARD INSURANCE COMPANY
1,585 50
116849
STANDARD INSURANCE COMPANY
13 789.20
116850-116851
STAPLES ADVANTAGE
1,341.71
116852
STEVE'S TOWING, INC.
_ 125.00
116853
STEWART TITLE OF CALIFORNIA
700.00
116854
STUDIO 395 _
142.50
116855
TASC
56184
116856
TEAM AUTOAID, INC _
179.61
116857
TEMECULA MOTORCYCLE SALES & SERVICE
_ 435.96
116858
TEMECULA MOTORSPORTS
996.81
116859
TIME WARNER CABLE
319.02
116860
TOMARK SPORTS, INC.
79.74
116861
TRENCH SHORING COMPANY
1,342.12
116862
UNITED PARCEL SERVICE _
_ 132.09
116863-116865
VERIZON CALIFORNIA
4307.84
116866
VERIZON WIRELESS (#3)
118.14
116867
VISION INTERNET PROVIDERS, INC
235.00
116868
VISION SERVICE PLAN
1,174.74
116869
VULCAN MATERIALS COMPANY
234.90
1/7/2014 Warrant 12 12 13
6 OF
Page 6 of 12
DECEMBER 12. 2013 CITY OF ILAK E iEILS,[INOIRIE WA RAN LISA
CI11,CK#
V'LN'00R NAME
AMOUNT
116870
AUSTIN WALKER
_ 585.00
116871
WEST COAST ARBORISTS, INC.
5,387,14
116872
WEST COAST SERVICES
450.00
116873
X -FACTOR MARINE & SPEED
_ _ 2,780 69
116874
Z BEST BODY & PAINT SHOPS INC.
760.08
.... __ ...... _.,_..
RFR 71 R '47
7T7100,11109
11/27/13
CALIFORNIA P.E.R.S.
46,053.69
11/27/13
CALIFORNIA P.E.R.S.
117,287.18
12/05/13
CALIFORNIA P.E.R.S.
44,896.57
12/05/13
PAYROLL CASH
127 959.61
12/05/13
PAYROLL TAXES
_ _ 48,431.17
GRAND TOTAL
1,043,341.59
1/7/2014 Warrant 12 12 13
7 OF
Page 7 of 12
Page 8 of 12
]DECEMBER 26. 013 CITY OF LAKE E'L5111�IO' 1E wA°RT�AN.,T.
sur MATkY
FLINT)#
FUND I)LSCRIPTION
`TO'TAT.
100
GENERAL FUND
$ 2,054,150.10
104
TRAFFIC OFFENDER FUND _
913.00
105
MISC. GENERAL PROJECT FUND _
22 534.65
108
MISC. GRANT FUND
311.26
110
STATE GAS TAX FUND _
_ 43,370 12
111
TUMF CAPITAL PROJECT FUND
65.62
112
TRANSPORTATION/MEASURE A FUND
18 888.03
113
SB821 PEDESTRIAN SIDEWALK FUND
131.26
115
TRAFFIC SAFETY FUND _
__ 3,712.23
116
CITY HALL/PUBLIC WORKS DIF FUND
4,354 87
130
LIGHTING/LANDSCAPE MAINTENANCE FUND
23,031.50
135L.L.M.D.
NO. 1 FUND
1,325.00
150 _
C.D.B.G. FUND
9,327.54
155
CSA 152 - N.P.D.E.S. FUND
_ _11,568 08
160
PEG GRANT RESTRICTED FUND
300.00
204
SIGNAL C.I.P. FUND
__ 609.26
205
TRAFFIC IMPACT FEE FUND _
_ 495.00
221
PARK C.I.P. DIF FUND _
1 770.00
232
FIRE PROTECTION DIF FUND
_ 14,529 00
347
CFD 2006-1 IA -A (2013A) SERVICE FUND
2,250 00
605
PUBLIC IMPROV IN -LIEU
__ 20,380.26
606
AB2766 AIR POLUTION REDUCTION FUND
90.00
608
TRUST DEPOSITS & PRE -PAID EXPENSE FUND
1,000.00
620
COST RECOVERY SYSTEM FUND
33,719.11
650
C.F.D. 2003-1 LAW & FIRE SERVICE DEBT SERVICE FUND
212,597.25
GRAND TOTAL
$ 2,481,423.14
1/7/2014 Warrant 12 26 13 3 of 6
Page 9 of 12
Dt,CEMBER 26, 2013 Cllr! Y OF ILA K1E 1C S INOR E
WARRANT LIST
Cl7ECK4t
VLN'DOR NAME.
AMOUNT
116784
VOID-E.V.M.W.D. ATTN: MS. CARLA JOHNSON
$ (2,017.07)
116875
ALLEGRA MARKETING PRINT MAIL
37.80
116876
APPLE ONE
1,977.69
116877
BANK OF AMERICA. CITY
233.53
116878
BANK OF AMERICA, FIRE _
583.27
116879
BANK OF AMERICA, FIRE
218.35
116880
BANK OF AMERICA, CITY _
1,283.93
116881
BANK OF AMERICA, FIRE
66.40
116882
BANK OF AMERICA, POLICE
7.53
116883
BANK OF AMERICA, CITY
_ 842.08
116884
BANK OF AMERICA, CITY
143.73
116885
BANK OF AMERICA CITY
1,201.44
116886
BANK OF AMERICA FIRE
_ 128.08
116887
BMW MOTORCYCLES OF RIVERSIDE
262.43
116888
COSTAR REALTY INFORMATION, INC
_ 2,123.00
116889
DBE: DANIEL BOYLE ENGINEERING
2,017.07
116890
DOWNS COMMERCIAL FUELING, INC
_ 7,916.38
116891-116892
E. V. M. W D.
21,289.41
116893
ELSINORE PIONEER LUMBER CO.
80.79
116894-116895
EXCEL LANDSCAPE INC
14,275.00
116896
FEDERAL EXPRESS CORPORATION
62.68
116897
HARRIS &ASSOCIATES, INC
00
__ Z250.00
116898
HELIX ENVIRONMENTAL PLANNING _
_ 705.16
116899
IMPACT PROMOTIONAL PRODUCTS
_ 103.68
116900
JOHNSON MACHINERY CO
_ 556.32
116901
JON'S FLAGS & POLES, INC
1,182.60
116902
JACK MEIER
80.00
116903
MORROW PLUMBING INC.
220.57
116904
MORROW PLUMBING, INC
951.40
116905
PAVEMENT COATINGS CO
_ 11,121.40
116906
PELICAN WOODWORKS INC
600.00
116907
DAVID AND RICADO PEREZ _
2,086.97
116908
THE PRESS ENTERPRISE
977.90
116909
PRO COAT POWDER COATING, INC _
777.60
116910-116911
PRUDENTIAL OVERALL SUPPLY
410.31
116912
RIGHTWAY SITE SERVICES INC. _
277.50
116913
RIVERSIDE COUNTY FIRE DEPT.
988 093.33
116914
RIVERSIDE COUNTY EXECUTIVE OFFICE
443.53
116915
RIVERSIDE COUNTY OFFICE OF ASSESSOR
45.50
116916
RONNIE KOVACH S OUTDOOR ENTERPRISES _
3,749 00
116917
SO CAL SANDBAGS
__ 624.00
116918-116919
SOUTHERN CALIFORNIA EDISON CO
6,504 97
116920
STAPLES ADVANTAGE
_ 146.06
116921
THOMAS CATERING _ _
438.50
116922
TIME WARNER CABLE
163.17
116923
UNION BANK OF CALIFORNIA
760,280 56
116924
VERIZON - INTERNET
_ _ 114.99
116925
VERIZON CALIFORNIA _
9247
116926
A BETTER PARTY
_ 971.20
116927
ACCOUNTEMPS
3698.56
116928
ACTION GAS & WELDING SUPPLY _ _
15.91
116929
ADVANTAGE VENDING SERVICES
699.19
116930
ALLEGRA MARKETING PRINT MAIL
2,182.65
116931
ALLIANT INSURANCE SERVICES, INC.
4,950.00
116932
AMERICAN BATTERY SUPPLY
_ __ 194.17
116933
AMERICAN MATERIAL CO
1,010.83
1/7/2014 Warrant 12 26 13 4 OF 6
Page 10 of 12
IDLCEM B'ER 26, 2013 CITY 01E ]LAKE ]E.LS111NOR E
WARRANT ,L ST
C7 UCK#
VENDOR NAM'L
AMOUNT
116934
AMERICAN PAYROLL ASSOCIATION
__ 502.07
116935
APPLE ONE
2,550.36
116936
BATTERY SYSTEMS, INC.
__ 337.31
116937
BERGER-ABAM FLORES LUND CONSULTANTS
20,349.00
116938
MATTHEW BROWN
_ 3,000.00
116939
BUCKNAM & ASSOCIATES INC. _ _
__ 3,980.00
116940
BUREAU VERITAS NORTH AMERICA INC.
22,981.58
116941
C.R. GANN DEMOLITION INC
4,258.00
116942
CA PARK & RECREATION SOCIETY
280.00
116943
CAMBERN & CENTRAL INVESTORS LLC
234,805 50
116944
CANON FINANCIAL SERVICES, INC
__ 908.70
116945
CANYON TIRE SALES, INC
_ 2,047.08
116946
CDW GOVERNMENT, INC
4,875 60
116947
DIANNE CHAVARRIA
115.00
116949
COMPUTER ALERT SYSTEMS, INC. _
1,464.00
116950
COMTRONIX COMMUNICATIONS
_ 300.00
116951
CORELOGIC SOLUTIONS LLC
__ 475.00
116952
CORNERSTONE RECORDS MANAGEMENT
114.52
116953
KIRT COURY
4,050.00
116954
CUTTING EDGE STAFFING INC.
2,376.00
116955
CYNETTE PUBLIC FINANCIAL CONSULTANT
4,850.00
116956
D & S ELECTRIC _ __
_ 610.00
116957
DIAMOND ENVIRONMENTAL SERVICES
607.00
116958
CAROLE DONAHOE A.I.0 P.
2,850.00
116959
MARGARET ANN DRAKE _
108.00
116960
ELSINORE PIONEER LUMBER CO
9.27
116961
ENVIROMINE
20 706 09
116962
EWING _
1,373.73
116963
FEDERAL EXPRESS CORPORATION
378.17
116964
MAUREEN FOSTER DAVIS _
_ 275.00
116965
FRANKLIN HAYNES MARIONETTES
_ 400 00
116966
GLS PLUMBING LLC
225.00
116967
CARRIE HANES _ _
171.48
116968
I.C.M.A. RETIREMENT TRUST
3,274.04
116969
I.M.S.A. PUBLIC SAFETY
_ 280.00
116970
IMPACT PROMOTIONAL PRODUCTS _
332.43
116971
INLAND EMPIRE LOCK & KEY
22.68
116972
ISRAEL SANCHEZ
675.00
116973
JACOBSEN WEST __
_ 349.76
116974
JOHN HURD_
1 000 00
116975
KPA, LLC _
550.00
116976-116977
LAKE BUICK PONTIAC GMC, INC.
947.86
116978
LANGSTON MOTORSPORTS
408.23
116979-116981
LOWE'S HOME CENTERS, INC.
1,963.84
116982
MORROW PLUMBING, INC
2.29
116983
MORROW PLUMBING, INC _
___ _ _ 179.97
116984
MSA SYSTEMS, INC.
_ __ 32.03
116985
NEFF RENTAL LLC _ _
_ _ 801.64
116986
ON DEMAND _
__ ___ 108.27
116987
PARK WEST LANDSCAPE MANAGEMENT
1,112 72
116988
PLANETBIDS, INC
5,525.00
116989
GUSTAVO POLETTI
42.37
116990
PREMIUM PALOMAR MT SPRING WATER
184.00
116991
PRODUCTION VIDEO, INC.
__ __ 862.50
116992
R & R INDUSTRIES, INC
357.87
1/7/2014 Warrant 12 26 13 5 OF 6
Page 11 of 12
DECEM, BER 26, 2013 CITY OF ILAKE ;ELLS INOR E
wA RAN LIST
CI]ECK#
VENDOR NAME
AMO'UN'1'
116993
THE RAD HATTER
___ _ 690.00
116994
RBI TRAFFIC _
5,715.00
116995
RDO EQUIPMENT CO
___ 1 360.04
116996
RIGHTWAY SITE SERVICES, INC
_ 1 203.88
116997
ALEJANDRO RODRIGUEZ
778.98
116998
ROBERT ROONEY -- MATCO TOOLS
96.58
116999
SIGNS BY TOMORROW
_ _ 526.80
117000
SPS VAR, LLC _
_ 10 394.00
117001
STAPLES ADVANTAGE
888.95
117002
STAUFFER'S LAWN EQUIPMENT
34.40
117003
STERI-CLEAN
_ 750.00
117004
STK ARCHITECTURE, INC.
_ 5508.00
117005
SUNSTATE EQUIPMENT CO., LLC
89522
117007
SUSTAINABLE CIVIL ENG SOLUTIONS, INC.
27,139 52
117008-117009
TEAM AUTOAID, INC.
878.90
117010
TEMECULA MOTORSPORTS
176.12
117011
TNT RESCUER SYSTEMS, INC
24,657.52
117012
UNITED PARCEL SERVICE
29.44
117013
VERIZON CALIFORNIA
966.37
117014
VERIZON WIRELESS (#4) _ _
_ _ 30.25
117015
VERIZON WIRELESS (#5)
36.43
117016
VILLAGE EQUIPMENT RENTALS, INC
133.00
117017
VULCAN MATERIALS COMPANY
198.45
117018
MONICA WALKER
32.50
117019
WALLACE & ASSOCIATES CONSULTING
12,862.00
117020
WAXIE SANITARY SUPPLY _
580.77
117021
ZEE MEDICAL, INC.
74.65
2,307,437.25
�AiADOANiT T(nTal
PAY DATE
12/19/13 PAYROLL CASH 125,338.55
12/19/13 PAYROLL TAXES 48,747.34_
GRAND TOTAL $ 2,481,523.14
1/7/2014 Warrant 12 26 13
6 OF
Page 12 of 12
AGENDA COVER SHEET
MEETING OF , �C 1-4 r ;)-0 d q
City Council F—] Redevelopment Agency
Other
DEPARTMENT:
1z CONSENT:
APPEAL _
ED BUSINESS:
S' C4, lo
E] RESOLUTION: F-1 ORDINANCES 0 PUBLIC HEARING
ATTACHMENTS: T�W,-C err tj
Report emailed to Clerk
■ t a a a s a a a a a a a a s a a a a a a a a a a w a a a a a a a w s a a a a a a a a■ a a a a a a a a a a a a a s s a a a a a a a a a a a s a
FOLLOW UP DIRECTION: jtj�v,� V2 01-,2L15
a a a a a a a a a s a a a 0 a a a a a a s a s a a a a a a a a a a a f a a a a a a a a a a a a a a a a a a a a a a a a a a a a a a a a a a a a l
Submitted by:
Approved by:
Date:
Department Head: 66&IDate:
Finance Director: Date:
City Manager: Date:
el- t/v-
CITY OF
LAEELS S fA0 E
K � �
DREAM. EXTREME.
REPORT TO CITY COUNCIL
TO: HONORABLE MAYOR
AND MEMBERS OF THE CITY COUNCIL
FROM: GRANT M. YATES
CITY MANAGER
DATE: .JANUARY 14, 2014
SUBJECT: INVESTMENT REPORT — OCTOBER 2013
Recommendation
Receive and file.
Discussion
The Investment Report is a listing of all funds invested for the City as of the date shown
on the report.
Prepared By: Nancy L. Lassey �y
Acting Finance Manager
Approved By: Grant M. Yates
City Manager le
Attachments: Investment Report for October 2013
AGENDA ITEM NO. 3
Page 1 of 43
Page 2 of 43
CITY OF LAKE ELSINORE
INVESTMENT REPORT OF POOLED CASH AND INVESTMENTS
AS OF OCTOBER 31, 2013
ACTIVE ACCOUNTS
Bank of America - General
Bank of America - Payroll
Bank of America - City Housing
Bank of America - Flex Benefit
Total Active Accounts
INVESTMENTS
City Local Agency Investment Fund
City CAMP Investments:
CAMP Pool Account
U.S. Treasury Bond / Notes
Federal Agency Bond / Notes
Corporate Notes
Housing CAMP Investments:
Housing CAMP Pool Account
Housing U.S. Treasury Bond / Notes
Housing Federal Agency Bond / Notes
Housing Corporate Notes
Sub -total Investments
BANK
DEPOSITS
OUTSTANG.
BOOK
BALANCE
IN TRANSIT
CHECKS
BALANCE
$5,117,868.52
7,772.29
(477,522.40)
4,648,118.41
7,608,58
-
(659.55)
6,949.03
250,549.57
-
-
250,549.57
10,532.10
-
10,532.10
5,386,558.77
7,772.29
(478181.95)
4,916,149.11
5,392,982.56
91,971.95
6,603,895.10
14,124,108.34
8,173,826.55
26,268.33
1,842,394 63
1,578,020,90
1,490,465.45
39,323,933.81
Unrealized Gain/ (Loss) at 6-30-13 per GASB 31 (LAIF) 2,427.43
Unrealized Gain/ (Loss) at 6-30-13 per GASB 31 (CAMP General) (190,135.71)
Unrealized Gain/ (Loss) at 6-30-13 per GASB 31 (CAMP Housing) (57 045.12)
Unrealized Gain/ (Loss) at 6-30-13 per GASB 31 (Total)
Total Investments
Cashier Drawers #1 & #2
City of Lake Elsinore Petty Cash Fund
TOTAL POOLED CASH AND INVESTMENTS
(244 753.40)
5,392,982.56
91,971.95
6,603,895.10
14,124,108.34
8,173,826.55
26,268.33
1,842,394.63
1,578,020.90
1,490,465.45
39,323,933.81
2,427.43
(190,135.71)
(57,045 12J
(244,753.40)
39,079,180.41 - - 39,079,180,41
44,465,739.18 7,772,29 (478,181.95) 43,995,329.52
300.00
1,000.00
I certify that this report accurately reflects all pooled investments and it is in conformity with the investment policy as
approved by the City Council on November 12, 2013. A copy of this policy is available in the office of the City Clerk. The
pooled investments shown above provide sufficient cash flow liquidity to meet the next six months estimated expenditures,
Nancy L Lassey, MSA January 6 2014
Acting Finance Manager Date
Prepared by. N. Lassey, Finance Administrator
43,996,629.52
Page 3 of 43
CITY OF LAKE ELSINORE
LOCAL AGENCY INVESTMENT FUND
TRANSACTION SUMMARY
FOR THE MONTH ENDING OCTOBER 31, 2013
Interest Rate Purchase Date
0.266% Daily
Beginning Balance Net Increase/(Decrease)
$ 5,388,038.31 $ 4,944.25
Maturity Rate
24 -Hour
Ending Balance
$ 5,392,982.56
Page 4 of 43
CITY OF LAKE ELSINORE
POOLED CASH AND INVESTMENTS BY FUND
AS OF OCTOBER 31, 2013
FUND NO
FUND NAME
100
General Fund
101
Supplemental Law Enforcement Fund
102
Local Law Enforcement Block Grant Fund
103
Office of Traffic Safety Fund
104
Traffic Offender Fund
105
Misc, General Project Fund
106
Affordable Housing In Lieu Fund
107
Developer Agreement Revenue
108
Misc. Grant Fund
110
State Gas Tax Fund
111
TUMF C.I.P. Fund
112
Transportation Fund
113
Measure A Fund
114
SBI 186 CAS Program Fund
115
Traffic Safety Fund
116
City Hall -Public Works DIF Fund
117
Community Center DIF Fund
118
Lake Side Facility DIF Fund
119
Animal Shelter DIF Fund
120
Camino Del Norte DIF
130
Lighting & Landscape Maintenance Fund - City-wide
135
Lighting & Landscape Maintenance Fund - Dist. No. 1
140
Geothermal Fund
150
C.D.B.G.Fund
155
CSA152 -- N.P.D.E.S.
160
PEG Grant Fund
201
Street C.I.P. Fund
204
Signal C.I.P. Fund
205
Traffic Impact Fee Fund
211
Storm Drain C.I.P. Fund
221
Park C.I.P. Fund
231
Library C.I.P. Fund
232
City Fire Protection Fund
235
2011 Series A Bonds -Boat Launch Construction Fund
254
AD 89-1 Railroad Canyon Rd. Improvement Fund
259
CFD 90-3 Construction Fund
266
CFD 2004-1 Marintiqu
272
CFD 2005-2 CIP Fund
347
CFD 2006-1 Improvement Area A, Summerly
350
CFD 98-1 (2013C) Debt Service Fund
351
AD 87-2 Debt Service Fund
352
AD 86-1 Debt Service Fund
353
AD 89-1 Debt Service Fund
354
CFD 90-2 Successor RDA
356
AD 90-1 Debt Service Fund
357
CFD 2003-2 Canyon Hills
358
CFD 91-2 Debt Service Fund
360
AD 93-1 Debt Service Fund
Pooled Cash and Investments by Fund
1 of 2
11,665,928.77
(17,226.26)
(13,569.52)
(13,486.93)
62,797.38
408,727.82
1,613, 070.64
329,510.23
16,359.25
1,788,236.95
(57,441.18)
842,024.87
21,448.22
1,283.23
(8,261.38)
1,147,978.60
248,871.18
609,279.95
(51,254.67)
35,664.71
(398,454.35)
219, 096.54
19,514.60
(105,542.67)
(95,594.96)
144,012.46
13,913.70
146,873.78
3,020,930.11
5,604,223.97
353,016.01
1,520,474.03
42,090.56
14,879.00
126,253.15
21.77
1,055.21
920.68
37,000.00
28.75
38,930.53
71,383.32
99,662.97
22,466.49
3,863.62
51,098.03
2,208.59
136.35
Page 5 of 43
CITY OF LAKE ELSINORE
POOLED CASH AND INVESTMENTS BY FUND
AS OF OCTOBER 31, 2013
FUND NO
FUND NAME
365
CFD 98-1 (2002) Debt Service Fund
366
CFD 2004-1 Debt Service Fund
368
CFD 2004-2 Vista Lago
369
CFD 2004-3 Rosetta Canyon
370
CFD 2005-x Camino Del Norte
371
CFD 2005-1 Serenity
372
CFD 2005-3 Alberhill Ranch
374
CFD 2005-4 Lakeview Villas
375
CFD 2005-1 D. Clurman
376
CFD 2006-3 La Strada
377
CFD 2006-X Tessara
378
CFD 2007-X TR#31957
379
CFD 2007-X Marina Village
380
CFD 2006-9 Tuscany W
381
CFD 2006-10 River LK
382
CFD 2006-9 Trieste
383
CFD 2007-X Canyon Hills
384
CFD 2003-2 SRS 2006A
385
CFD 2004-3 SRS 2006A
386
CFD 2007-4 Mekenna
387
CFD 2007-5 Red Kite
388
CFD 2007-6 Holiday
389
CFD 88-3 Series 2008
390
CFD 2003-2 Improvement Area C
393
AD 93-1 Debt Service Fund
394
CFD 2005-5 (2012A) Wasson Canyon
604
Endowment Trust Fund
605
Public Improvement Trust Fund
606
Mobile Source Air Polution Fund
608
Trust Deposit & Pre Paid Expense
610
Kangaroo Rat Trust Fund
611
Developer Agreement Trust Fund
616
Fire Station Trust Fund
617
Housing Fund
620
Cost Recovery System Fund
631
Lake Destrat Equipment Replacement Fund
650
CFD 2003-1 Law & Fire Service Fund
651
CFD 2006-5 Park, OpnSpc
652
CFD 2007-1 Law & Fire
653
CFD 2009-1 Parks/Lighting
Total Pooled Cash & Investments
Pooled Cash and Investments by Fund
2of2
AMOUNT
85,771.22
2,590.71
85,786.50
21,612.77
4,484.02
63,194.06
228,133.22
28,481.30
1,406.84
6,388.20
10,551.48
30,278.25
443.67
522.99
2,488.54
37,644.40
4,356.22
32,553.86
7.64
5,593.95
36,790.09
3,711.51
105,458.40
1,205.44
56.59
60,699.67
10,723.11
844,584.56
159,396.67
1,237,567.04
2,385.00
1,241,310.00
19.73
8,837,603.65
931,093.29
75,467.71
78,867.43
11,836.05
5,070.11
116,089.53
43,996,629.52
Page 6 of 43
CITY OF LAKE ELSINORE
SUMMARY OF POLICY LIMITATIONS
FOR THE MONTH ENDING OCTOBER 31, 2013
TYPES OF SECURITIES
U.S. Treasury Bills
U.S. Treasury Bond / Notes
Current Balance
Federal Agency Bond / Notes
Current Balance
Banker's Acceptances
Certificates of Deposit
Negotiable Certificates of Deposits
Commercial Paper
Medium Term Corporate Notes
Current Balance
Repurchase Agreements
Reverse Repurchase Agreements
LAW (Local Agency Investment Fund)
Current Balance
CAMP - Pooled Sweep Account
Current Balance
TOTAL
DIVERSIFICATION MAXIMUM
PERCENTAGE PERCENTAGE
0.00% UNLIMITED
21.48% UNLIMITED
$ 8,446,289.73
39.93% UNLIMITED
$ 15,702,129.24
0.00% 40.00%
0.00% 25.00%
0.00% 30.00%
0.00% 15.00%
24.58% 30.00%
$ 9,664,292.00
0.00% UNLIMITED
0.00% 20.00%
13.71% UNLIMITED
$ 5,392,982.56
0.30% UNLIMITED
$ 118,240.28
100.00% $ 39,323,933.81
Note:
Local agencies are only eligible to purchase medium term corporate notes that have a rating
of "A" or better by both Moody's Investors Service, Inc., and Standard and Poor's Corporation (S & P).
If a security falls below "A" by both rating agencies, then PFM Asset Management LLC
will evaluate the need to sell the security prior to maturity. The CAMP Portfolio Summary
and Statistics shows the credit quality held by the City's investments.
*No more than 40% in any one federal agency. See CAMP Portfolio Statement for listing of agencies.
*Totals include the Housing CAMP Portfolio,
Page 7 of 43
Page 8 of 43
CITY OF
LADE LSINORT
--,%` DREAM EXTREME -
City General Fund
CAMP Account
Page 9 of 43
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AGENDA COVER SHEET
MEETING OF
� q � /-
NCity
Council
F-1 Redevelopment Agency Other
DEPARTMENT:
14
CONSENT:
APPEAL
BUSINESS:
RESOLUTION:
ORDINANCES PUBLIC HEARING
ATTACHMENTS:
Report emailed to Clerk
i a a a a w a a a a a a a a r a a a a a a a a a
r a a a a a a a a a a a r a a a a a a a w a a a a a a a a a a a a a a a a a a a a a w a a a a r■
FOLLOW UP DIRECTION:
l a a a A w a a a a a a r a a a a a a a a a a f a a a a a a a a a a a a w a a a a a a a a w a w a a a a a a a a a a w a w a l a a a a a a a a w
Submitted by:
Approved by:
Department Head:
Finance Director:
City Manager:
Date:
Date:
Date:
Date:
CITY OF
LAKE
LSI1`IOE
�M DREAM EXTREME -
REPORT TO CITY COUNCIL
TO: HONORABLE MAYOR
AND MEMBERS OF THE CITY COUNCIL
FROM: GRANT YATES, CITY MANAGER
DATE: JANUARY 14, 2014
SUBJECT: PURCHASE OF EQUIPMENT FOR FIRE TRUCK 97
Recommendation
1. That the council authorizes the Fire Chief to begin the purchase of the equipment
to fully outfit Fire Truck 97.
2. The council approves that $190,000.00 be made available to execute these
purchases.
Discussion
The Quint light truck is expected to arrive in February 2014. In order to place the truck
into service the equipment to outfit the truck will need to be purchased, mounted and
compartments configured to hold the equipment. To this end we need to start the
purchases as soon as possible. All vendors are county contract or best price vendors.
Using county contract vendors ensures all equipment meets RCOFD standards and
best pricing.
Fiscal Impact
The funding of fire truck 97 equipment would be as follows:
AMR Fine Monies
$12,000
Fire DIF Funds
45,000
Station 97 FF&E Funds
20,000
Unallocated General Fund Reserve
113,000
Total Cost
$190,000
AGENDA ITEM NO. 4
Page l of 3
Purchase of Equipment for Fire Truck 97
January 14, 2014
Page 2 of 3
Funding for the purchases would come from several sources. Approximately $12,000.00
from AMR fine monies, $45,000.00 from Fire DIF funds, and $20,000. 00 from the
Station 97 FF&E project fund for a total of $77,000.00. The remaining $113,000.00
would come from unallocated general fund reserve. The general fund reserve would be
reimbursed by future Fire DIF funds. The 4 year average Fire DIF revenue has been
approximately $90,000.00 annually. This means that the general fund reserve would be
paid back in less than 2 years.
As noted above, staff is requesting that the City utilize county contract vendors for
purchasing equipment rather than seeking multiple bids. Use of these vendors is
requested in order to insure that the equipment on the Quint is consistent with other
CalFire trucks and also meets CalFire requirements. Section 3.08.070 of the Municipal
Code provides that, "[w]hen in the best interest of the City, the City Council may
authorize the City Manager or Purchasing Officer to bypass the bid process required
under this chapter for purchases greater than $15,000." Given the need for uniformity,
foregoing a bidding process and authorizing the Fire Chief to purchase the equipment
from county approved contract vendors as recommended is in the City's best interest.
Prepared By: Mark Barr
Battalion Chief
Prepared By: Nancy L. Lassey
Acting Finance Manager
Approved By: Grant M. Yates
,��
City Manager
Attachment:
Itemized Listing of Vendors and Costs
Page 2 of 3
Purchase of Equipment for Fire Truck 97
January 14, 2014
Page 3 of 3
Listed below are the vendors and the estimated amounts needed to purchase the
equipment for Fire Truck 97. All vendors are either county approved vendors and or
offer the lowest price.
Fire Etc $
100,000
Home Depot
1,400
Firestore
150
Als Kubota
4,000
Calolympic
2,000
Machovec
12,000
Rescue Source
12,200
MES California
13,300
All Star
7,000
BuyEmp
550
Xtreme Rescue
450
Grainger
10,650
Walmart
300
TNT Rescue
26,000
Total Estimated Costs $
190,000
Page 3 of 3
City Council
DEPARTMENT:
AGENDA COVER SHEET
MEETING OF Fj � 14
E] Redevelopment Agency
Other
CONSENT:
APPEAL
BUSINESS:
RESOLUTION: ORDINANCES F—] PUBLIC HEARING
ATTACHMENTS: .i
Report emailed to Clerk
■ l . i ... ■ ■ ■ i .. .. ■ . r ■ ■ ■ ...... a r ........... ■ . ■ i [ ■ ■ ■ .. 8 0 . 0 0 ... ■ .. ■ M M . r r r r . r r 1
FOLLOW UP DIRECTION:
■rrrrr•r�■�..■...r..■■....■■.■■rr�rarrr..■r. ■........................ r.r.1
Submitted by-. % Cti ���N�L Date:
Approved by:
Department Head: Date: _
J
Finance Director: Date:
City Manager: Date:
cl-ry OF
LAI -E OLSIRORX
�,� DREAM EXTREME
REPORT TO THE CITY COUNCIL
TO: HONORABLE MAYOR
AND MEMBERS OF THE CITY COUNCIL
FROM: GRANT YATES
CITY MANAGER
DATE: JANUARY 14, 2014
SUBJECT: RIVERSIDE COUNTY MORTGAGE CREDIT
CERTIFICATE PROGRAM PARTICIPATION
Recommendation
Adopt Resolution No. 2014-", A Resolution of the City Council of the City of Lake
Elsinore, California, Approving Participation with the County of Riverside Mortgage
Credit Certificate (MCC) Program.
Overview
The County of Riverside Economic Development Agency (EDA) has requested that
the City participate in the Mortgage Credit Certificate (MCC) program for 2014. The
City Council has authorized participation in the MCC program in previous years and
since 2011 twenty-seven (27) homebuyers in the City of Lake Elsinore have taken
advantage of the benefits afforded by the MCC program.
The MCC program as implemented by the EDA, entitles qualified home buyers to
reduce the amount of their federal income tax liability for an amount equal to fifteen -
percent (15%) of the mortgage interest paid during the year on their primary
mortgage loan. This provides the potential home buyer with the following
advantages:
The home buyer's federal income tax liability is directly reduced by the amount
of the tax credit;
Home buyers can qualify more easily for their primary mortgage. Lenders may
factor in the tax credit when underwriting a loan application; which may allow
the borrower to (i) qualify for a larger loan amount, or (ii) improve the
borrower's qualifying debt ratios.
AGENDA ITEM NO. 5
Page 1 of 7
Mortgage Credit Certification Program
January 14, 2014
Page 2 of 4
It should also be noted that if the amount of the MCC exceeds the homebuyer's tax
liability, the unused portion of the credit can be carried forward to the next three years
or until used, whichever comes first.
Homebuyer Eligibility Criteria
The three (3) criteria for determining a home buyer's eligibility for MCC tax credits
are as follows:
1. The borrower must be a first time home buyer. A first time home buyer
is defined as a person who has not had an ownership interest in
improved -upon residential real property for the previous three (3) years.
However, if the prospective home is located in a Target Area census
tract, then the first-time buyer requirement does not apply and the
income and purchase limits are higher. Target Area census tracts within
Lake Elsinore are shown on the attached map. (Attachment 2).
2. The borrower's maximum annual income must fall within the MCC
income limits as follows:
Outside Target Area
• Household w/ 1-2 persons: $69,600
• Household w/ 3+ persons: $80,040
Inside Target Area
• Household w/ 1-2 persons: $83,520
• Household w/ 3+ persons: $97,440
3. The home being purchased must fall within the following program
purchase price limits:
• Outside Target Area: $450,000
• Inside Target Area: $550,000
Furthermore, a dwelling unit purchased in conjunction with an MCC must be the
borrower's principal residence and may not be used as a business, rental or vacation
home. The home may be new or a re -sale, detached or attached single-family home,
condominium unit, a co-op unit, or a manufactured home on a permanent foundation.
The home must be located in unincorporated County area or within the City limits of
participating jurisdictions.
Mortgage Credit Certificate Application Process
The MCC application process is as follows:
Page 2 of 7
Mortgage Credit Certification Program
January 14, 2014
Page 3 of 4
1. Potential borrowers must apply for a MCC through a participating lender.
2. The lender will perform an initial qualification and assist the borrower in
completing all applicable MCC submission forms.
3. The buyer makes an offer on the home. Once the offer is accepted the
residence goes into escrow.
4. The lender then submits the MCC application to the County.
5. The County reviews the applicant as well as the potential property to verify if
both meet the program's guidelines. If it is determined that the all guidelines
and requirements have been met, then the County issues a "Letter of
Commitment" to the lender.
6. The "Letter of Commitment" must be issued prior to the close of the loan.
7. The loan must close within sixty (60) days of issuance of the "Letter of
Commitment."
8. Upon loan closing, the lender submits the "MCC closing package" to the
County. The County then issues the MCC and forwards a copy to the lender
and borrower.
9. The borrower may then claim the tax credit on their Federal Income Tax
Returns.
10. Borrowers can realize the tax credit annually as a tax refund or adjust their
W-4 withholding form to receive the benefit via an increased pay check.
The following table is an example provided by EDA which illustrates how an MCC
may increase a borrower's potential home buying power:
Effective Home uying Power With and Without an MCC
Without MCC
With MCC
First Mortgage Amount
$300,000
$300,000
Mortgage Interest Rate
7%
7%
Monthly Mortgage
(Principal & Interest
Only)
$1,996
$1,996
MCC Rate
N/A
15%
Monthly Credit Amount
N/A
$262.25
"Effective" Monthly
Mortgage Payment
1,996
$1,733.75
Annual Income Needed `
$85,542
$74,304
" Annual Income Needed is based on monthly Principal and Interest (P&I) not exceeding
28% of monthly income.
Page 3 of 7
Mortgage Credit Certification Program
January 14, 2014
Page 4of4
Fiscal Impact
The fiscal impact to the City's General Fund will be minimal as the entire program is
implemented by the County of Riverside Economic Development Agency. The only
participation requirement of the City is the noticing of the program in the local
newspaper twice a year.
Prepared by: Cathy Barrozo &Otl&
GIS Analyst/Economic Development Representative
Reviewed by: Richard J. MacHott, LEED Green Associate Y"
Planning Manager
Grant Taylor
Community Development Director
Approved by: Grant Yates
City Manager
Attachments:
1. Mortgage Credit Certificate Program Resolution No. 2014-00 1
2, Map Showing Federally -Designated Targeted Areas within the City of Lake Elsinore
Page 4 of 7
RESOLUTION NO. 2014-001
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKE
ELSINORE, CALIFORNIA, APPROVING PARTICIPATION WITH THE
COUNTY OF RIVERSIDE MORTGAGE CREDIT CERTIFICATE (MCC)
PROGRAM
WHEREAS, the Tax Reform Act of 1986 established the Mortgage Credit
Certificate Program ("MCC Program") as a means of assisting qualified individuals with
the acquisition of new and existing single family housing; and
WHEREAS, pursuant to Division 31, Part 1, Chapter 3.5, Article 3.4 of the
California Health and Safety Code Sections 50197 et seq, local issuers are authorized to
issue Mortgage Credit Certificates ("Certificates") and administer MCC Program; and
WHEREAS, the Board of Supervisors of the County of Riverside adopted
Resolution No 87-564 on December 22, 1987 establishing a Mortgage Credit Certificate
Program; and
WHEREAS, the Board of Supervisors of the County of Riverside has authorized
the Riverside County Economic Development Agency ("EDA") to administer the MCC
Program pursuant to the applicable federal, state and local policies and procedures, and
to enter into those agreements necessary for efficient administration of the MCC Program;
and
WHEREAS, the County of Riverside ("County") will be applying to the California
Debt Limit Allocation Committee ("CDLAC") for a mortgage credit certificate allocation in
July 16, 2014 or thereabouts; and
WHEREAS, the City of Lake Elsinore wishes to participate in the MCC Program
administered by the EDA in connection with mortgage loans it will make available for the
acquisition of new and existing single-family housing in Riverside County; and
WHEREAS, the adoption of this resolution is necessary to include the City of Lake
Elsinore as a participating unit of general government under County's MCC program; and
WHEREAS, the City agrees to cooperate with the County of Riverside to undertake
the MCC program within City jurisdiction to assist persons or households of limited
income to purchase new and existing single family residences located in the city; and
WHEREAS, the City by adopting this Resolution, hereby gives notice of its election
to participate in the Riverside County MCC program.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LAKE ELSINORE,
CALIFORNIA, DOES HEREBY RESOLVE, DETERMINE AND ORDER AS FOLLOWS:
Page 5 of 7
City Council Resolution No. 2014-001
Page 2 of 2
SECTION 1. The City of Lake Elsinore agrees to participate in the MCC Program
administered by the EDA in connection with mortgage loans that EDA will make available
for the acquisition of new and existing single-family housing in Riverside County.
SECTION 2. The City of Lake Elsinore agrees to assist the County of Riverside to
market the MCC Program within the city's jurisdictional boundary by publishing a general
public notice in the local newspaper at least twice a year.
SECTION 3. This Resolution shall take effect from and after the date of its
passage and adoption.
PASSED, APPROVED, and ADOPTED this 14th day of January, 2014.
Natasha Johnson, Mayor
ATTEST:
Virginia J. Bloom, City Clerk
APPROVED AS TO FORM:
Barbara Leibold, City Attorney
Page 6 of 7
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Page 7of7
AGENDA COVER SHEET ,
MEETING OF
I // � /) �—
City Council E] Redevelopment Agency F7 Other
DEPARTMENT:
)n CONSENT:
APPEAL
BUSINESS:
RESOLUTION: F-1 ORDINANCES PUBLIC HEARING
ATTACHMENTS:
Report emailed to Clerk
E ! E E ■ a ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ a E ■ ■ ■ ■ ■ ■ ■ E ■ ■ ■ a E E a E E a ■ l ■ ■ ■ ■ ■ E ■ E ■ ■ ■ ■ ■ ■ ■ E ■ ■ ■ ■ E E ■ ■ ■
FOLLOW UP DIRECTION:
1 ■ ■ ■ E E ■ ■ e ■ ■ ■ E ■ ■ ■ ■ ■ a A r ■ ■ ■ ■ ■ E ■ a ■ ■ ■ E a ■ r ■ ■ ■ ■ ■ ■ ■ ■ ■ E ■ ■ e ■ ■ ■ ■ E ■ ■ E ■ E E ■ E ■ ■ ■ ■ ■ E ■ ■ ■ ■ ■
Submitted by: Date:
Approved by:
Department He
Finance Direct(
City Manager:
Date: g-1 3
Date: / —9 3
Date: L�-
CITY OF
LADEP LSINORE
��? DREAM EXTREME,
REPORT TO CITY COUNCIL
TO: HONORABLE MAYOR
AND MEMBERS OF THE CITY COUNCIL
FROM: GRANT YATES
CITY MANAGER
DATE: JANUARY 14, 2014
SUBJECT: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKE
ELSINORE APPROVING A DEPOSIT AND REIMBURSEMENT
AGREEMENT, A CITY FEE DEPOSIT AND REIMBURSEMENT
AGREEMENT AND AN EVMWD FEE DEPOSIT AND
REIMBURSEMENT AGREEMENT RELATING TO THE CITY OF
LAKE ELSINORE COMMUNITY FACILITIES DISTRICT NO. 2007-5
(RED KITE)
Recommendation
Adopt Resolution No. 2014 ODppproving the Deposit and Reimbursement Agreement,
the City Fee Deposit and Reimbursement Agreement and the EVMWD Fee Deposit and
Reimbursement Agreement.
Background
The Cottage Lane development is generally located northwest of Riverside Avenue,
southeast of Machado Street, and north of Grand Avenue. The project site lies at the
terminus of Ulla Lane and Tiller Lane that both intersect with Machado Street.
The development is approximately 12 acres and is subject to the Cottage Lane Specific
Plan, approved by the City Council in 2005. The Specific Plan contemplates the
construction of 48 single family homes. In connection with that proposed development,
Community Facilities District No. 2007-5 (Red Kite) was formed but no bonds were
issued. The prior developer constructed three model homes along Tiller Lane before
abandoning the project. Those model homes remain unoccupied.
The current developer, LE Cottage Lane, LLC ('Developer"), acquired the project and
has begun taking steps to complete the development.
AGENDA ITEM NO. 6
Page I of 39
Resolution Approving Deposit and Reimbursement Agreements (CFD No. 2007-5)
January 14, 2014
Page 2
Discussion
The Developer has requested that the City Council consider certain changes regarding
CFD No 2007-5 to facilitate financing and development of the project. Three
agreements implementing those changes are before the City Council for consideration.
First, the Developer requests that the City Council approve a tri -party agreement
between the Developer, the City and Elsinore Valley Municipal Water District
("EVMWD") that would allow the Developer to make deposits with EVMWD for certain
water charges and then, if bonds are issued, seek reimbursement of those deposits
upon payment of such water charges from future bond proceeds. This tri -party
agreement, entitled EVMWD Fee Deposit and Reimbursement Agreement, is attached
for the City Council's consideration. EVMWD approved this agreement on November
14, 2013.
The Developer also requests that the City Council approve the attached City Fee
Deposit and Reimbursement Agreement. The City Fee Deposit and Reimbursement
Agreement is similar to the agreement with EVMWD in that it allows the Developer to
deposit City -mandated development impact fees with the City and seek reimbursement
of those deposits upon payment of such impact fees from future bond proceeds if bonds
are issued.
Finally, the City Council is requested to consider the attached Deposit and
Reimbursement Agreement between the City and the Developer that acknowledges the
deposit by the Developer of $32,500 in order to defer the City's costs related to these
change proceedings for CFD No. 2007-5. Such costs include legal and consultants
fees, the costs of publication of notices and mailings along with reasonable charges for
City staff time.
The attached Resolution authorizes approval of the three aforementioned agreements
and further authorizes the Mayor, City Manager and Director of Administrative Services
to execute the agreements and any related documents. The agreements do not
authorize the issuance of bonds. Such authorization will necessarily be subject to the
City Council's full review at a future meeting date.
Page 2 of 39
Resolution Approving Deposit and Reimbursement Agreements (CFD No. 2007-5)
January 14, 2014
Page 3
Fiscal Impact
None. The Developer has already deposited $32,500 and the Deposit and
Reimbursement Agreement allows the City to require an additional deposit if the
available deposited funds fall below $10,000 and additional funds are needed to cover
the City's expenses.
Prepared by: Nancy Lassey
Finance Administrator
Barbara Leibold
City Attorney
Approved by: Grant Yates Wy
City Manager
Attachments -
1 .
ttachments:
1. EVMWD Fee Deposit and Reimbursement Agreement
2. City Fee Deposit and Reimbursement Agreement
3. Deposit and Reimbursement Agreement
4. Resolutions No. 2014- Oo2
Page 3 of 39
Page 4 of 39
RESOLUTION NO. 2014-002
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKE
ELSINORE APPROVING A DEPOSIT AND REIMBURSEMENT
AGREEMENT, A CITY FEE DEPOSIT AND REIMBURSEMENT
AGREEMENT AND AN EVMWD FEE DEPOSIT AND
REIMBURSEMENT AGREEMENT RELATING TO THE CITY OF LAKE
ELSINORE COMMUNITY FACILITIES DISTRICT NO. 2007-5 (RED
KITE)
WHEREAS, the City Council (the "Council') of the City of Lake Elsinore (the
"City") has formed the City of Lake Elsinore Community Facilities District No. 2007-5
(Red Kite) (the "CFD") pursuant to the Mello -Roos Community Facilities Act of 1982, as
amended (the "Act'); and
WHEREAS, the developer with respect to the CFD intends to make a security
deposit with the City and Elsinore Valley Municipal Water District ("EVMWD") to cover
certain City capital fees and EVMWD capital fees, respectively, which are eligible for
refund upon the sale of bonds by the CFD and the payment of such City capital fees
and EVMWD capital fees from the proceeds of such bonds;
WHEREAS, such developer will provide for the advancement of funds to be used
to pay costs incurred in connection with the preparation of the agreements being
considered by the Council;
NOW, THEREFORE, the City Council of the City of Lake Elsinore, California,
does hereby resolve as follows:
Section 1. The City Council hereby approves the Deposit and Reimbursement
Agreement, the City Fee Deposit and Reimbursement Agreement and the EVMWD Fee
Deposit and Reimbursement Agreement (the "Agreements") in substantially the forms
presented to the Council at this meeting. The Mayor, the City Manager and the Director
of Administrative Services are hereby authorized to execute the Agreements with such
revisions, amendments and completions as shall be approved by the officer executing
the same, such approval to be conclusively evidenced by the execution and delivery
thereof.
Section 2. This Resolution shall take effect from and after the date of its
passage and adoption.
Page 5 of 39
Resolution No. 2014-002
Page 2 of 2
PASSED, APPROVED AND ADOPTED at a regular meeting of the City Council
of the City of Lake Elsinore, California, this 14'" day of January, 2014.
Natasha Johnson, Mayor
ATTEST:
Virginia J. Bloom, City Clerk
APPROVED AS TO FORM:
Barbara Z. Leibold, City Attorney
Page 6 of 39
EVMWD FEE DEPOSIT AND REIMBURSEMENT AGREEMENT
by and among
CITY OF LAKE ELSINORE,
ELSINORE VALLEY MUNICIPAL WATER DISTRICT
and
LE COTTAGE LANE, LLC
relating to
CITY OF LAKE ELSINORE
COMMUNITY FACILITIES DISTRICT NO. 2007-5
(RED KPTE)
79275774.2
Page 7 of 39
Page 8 of 39
EVMWD FEE DEPOSIT AND REIMBURSEMENT AGREEMENT
THIS EVMWD FEE DEPOSIT AND REIMBURSEMENT AGREEMENT (the
"Agreement") is entered into effective as of the day of 2013, by and among
the CITY OF LAKE ELSINORE, a city duly organized and existing under the laws of the
State of California ("City"), ELSINORE VALLEY MUNICIPAL WATER DISTRICT,
County of Riverside, State of California, a municipal water district ("EVMWD"), and LE
COTTAGE LANE, LLC, a California limited liability company ("Property Owner"), and
relates to the City of Lake Elsinore Community Facilities District No. 2007-5 (Red Kite) (the
"CFD").
RECITALS:
A. The property described and depicted in Exhibit "A" hereto (the "Property")
constitutes the land within the boundaries of the CFD.
B. Property Owner intends to develop the Property for residential purposes and has
obtained or intends to obtain the necessary development approvals to construct approximately
[48] residential units on the Property, as such development may be modified from time to time
(the "Project").
C. The Project will require the payment, pursuant to the rules and regulations of
EVMWD, as amended from time to time, applicable to the Project (the "Project Conditions") of
certain EVMWD Charges (defined below).
D. In conjunction with the recording of the final subdivision map(s) for the Project,
the issuance of building permits for the construction of homes within the Project and/or receipt
of water meters for such homes, Property Owner, or its successors or assigns, may elect to
provide a security deposit to cover EVMWD Charges to EVMWD (the "Deposit') before any
Bond Proceeds are available to pay the EVMWD Charges. In such case, Property Owner shall
be entitled to (i) reimbursement of such Deposits and (ii) credit for payments made to EVMWD
from Bond Proceeds of the EVMWD Charges which would otherwise be due to EVMWD in
conjunction with the Project, all as further described herein.
AGREEMENT
NOW, THEREFORE, in consideration of the mutual promises and covenants set forth
herein, the parties hereto agree as follows:
1. Recitals. Each of the above recitals is incorporated herein and is true and correct.
2. Definitions. Unless the context clearly otherwise requires, the terms defined in
this Section shall, for all purposes of this Agreement, have the meanings herein specified.
(a) "Act' means the Mello -Roos Community Facilities Act of 1982, Chapter
2.5 (commencing with Section 53311) of Part I of Division 2 of Title 5 of the California
Government Code.
79275774.2 1
Page 9 of 39
(b) "Bond Proceeds" or "Proceeds of the Bonds" shall mean those net funds
generated by the sale of the Bonds and investment earnings thereon.
(c) "Bonds" shall mean those bonds, or other securities, issued by, or on
behalf of, the CFD in one or more series, as authorized by the qualified electors within the CPD.
(d) "Deposits" means an amount deposited with EVMWD by Property Owner
as security for EVMWD Charges and which are eligible for refund by EVMWD upon the sale of
Bonds.
(e) `EVMWD Charges" means water connection fees, sewer connection fees,
annexation fees, sewer treatment capacity charges and all components thereof of EVMWD
imposed upon the Project to pay for the provision of water and sewer services to and the
construction of EVMWD water and sewer facilities required to serve the Project.
Agreement.
(f) "Party" or "Parties" shall mean any one or all of the parties to this
(g) "State" means the State of California.
3. Reserved.
4. No Obligation to Issue Bonds• Sale of Bonds and Use of Proceeds. The City
Council acting as the legislative body of the CFD may, in its sole discretion, finance, among
other things, the EVMWD Charges by issuing the Bonds. Accordingly, this Agreement shall in
no way obligate the City to issue the Bonds.
As required by the Project Conditions, it may be necessary for Property Owner, or its
successors or assigns, to make Deposits before Bonds are issued. Upon the issuance and sale of
the Bonds, Property Owner may execute and submit a payment request, in substantially the form
attached hereto as Exhibit `B", to the CFD requesting disbursement to EVMWD of an amount
equal to all Deposits from Bond Proceeds. Within ten (10) business days of EVMWD's receipt
of funds pursuant to such disbursement request, EVMWD shall return the Deposits to Property
Owner. The execution of this Agreement shall have no effect on the schedule of EVMWD
Charges governing the amount to be paid when Deposits are made.
EVMWD may expend such Deposits as an inter -fund borrowing to pay for the costs
eligible to be financed by the EVMWD Charges to be repaid solely from any EVMWD Charges
received by EVMWD. In the event Bonds are not issued within twenty-four (24) months of the
date of any Deposit, such Deposit may be applied to pay the EVMWD Charges, and shall no
longer be reflected as a deposit on the accounts of EVMWD.
5. Indemnification. Property Owner shall assume the defense of, indemnify and
save harmless, the City, the CPD and EVMWD, their respective officers and employees, and
each and every one of them, from and against all actions, damages, claims, losses or expenses of
every type and description to which they may be subjected or put, by reason of, or resulting
from, any act or ornission of Property Owner with respect to this Agreement; provided, however,
that Property Owner shall not be required to indemnify any person or entity as to damages
79275774.2 2
Page 10 of 39
resulting from negligence or willful misconduct of such person or entity or their officers, agents
or employees.
6. Disclosure of Special Tax; Calculation of Special Tax Requirement.
(a) Delivery of Notice. From and after the date of this Agreement, Property
Owner and its successors and assigns shall give a "Notice of Special Tax" (as defined in Section
6(b) below) to each prospective purchaser of a parcel in the CFD and shall deliver a fully
executed copy of each notice to the CFD. Property Owner and its successors and assigns shall (i)
maintain records of each Notice of Special Tax for a period of five (5) years, and (ii) shall
provide copies of each notice to the CFD promptly following the giving of such notice. Property
Owner and its successors and assigns shall include the Notice of Special Tax in all Property
Owner's and its successors' and assigns' applications for Final Subdivision Reports required by
the Department of Real Estate ("DRE") which are filed after the effective date of this
Agreement.
Property Owner and its successors and assigns shall require, as a condition precedent to
close an escrow for the sale of real property to a developer acquiring lots (a "Residential
Developer"), that such Residential Developer shall (i) maintain records of each Notice of Special
Tax for a period of five (5) years, (ii) provide copies of each notice to the CFD promptly
following the giving of such notice, and (iii) include the Notice of Special Tax in all of such
Residential Developer's applications for Final Subdivision Reports required by DRE.
(b) Notice of Special Tax. With respect to any parcel, the term "Notice of
Special Tax" means a notice in the form prescribed by California Government Code Section
53341.5 which is calculated to disclose to the purchaser thereof (i) that the property being
purchased is subject to the special tax of the CFD; (ii) the land use classification of such
property; (iii) the maximum annual amount of the special tax and the number of years for which
it will be levied; (iv) if available at the time such notice is delivered, an indication of the amount
of special tax to be levied on such property for the following fiscal year; and (v) the types of
facilities or services to be paid for with the proceeds of the special tax.
(c) Notice to Subsequent Purchasers. 'rhe CFD will file with the Riverside
County Recorder a notice of special tax lien that gives notice of the existence of the CFD and the
levy of the special tax on property within the CFD for the benefit of subsequent property owners,
pursuant to requirements of Section 3114.5 of the Streets and Highways Code.
(d) Information Sheet and Sample Property Tax Bill. Property Owner and its
successors and assigns shall provide each purchaser of property with a sample property tax bill in
a form approved by the CFD. Property Owner and its successors and assigns shall provide
prospective purchasers of homes an information sheet in the sales office in the form set forth in
Exhibit C attached hereto and incorporated herein by this reference.
7. Amendment and Assignment. This Agreement may be amended at any time but
only in writing signed by each party hereto. This Agreement may be assigned, in whole or in
part, by the Property Owner to the purchaser of any parcel of land within the Property provided,
79275774.2 3
Page 11 of'39
however, such assignment shall not be effective unless and until the City and EVMWD have
been notified, in writing, of such assignment.
8. Entire Agreement. This Agreement contains the entire agreement between the
parties with respect to the matters provided for herein and supersedes all prior agreements and
negotiations between the parties with respect to the subject matter of this Agreement.
9. Notices. Any notice, payment or instrument required or permitted by this
Agreement to be given or delivered to either party shall be deemed to have been received when
personally delivered or seventy-two hours following deposit of the same in any United States
Post Office in California, registered or certified, postage prepaid, addressed as follows:
City: City of Lake Elsinore
130 S. Main Street
Lake Elsinore, California 92530
Attn: City Manager
EVMWD: Elsinore Valley Municipal Water District
31315 Chaney Street
Lake Elsinore, California 92530
Attn: General Manager
Property Owner: LE Cottage Lane, LLC
2917 Canon Street
San Diego, California 92106
Attn: Wade Hall
Each party may change its address for delivery of notice by delivering written notice of such
change of address to the other party hereto.
10. Attorneys' Fees. hi the event of the bringing of any action or suit by any Party
against any other Party arising out of this Agreement, the Party in whose favor final judgment
shall be entered shall be entitled to recover from the losing Party all costs and expenses of suit,
including reasonable attorneys' fees.
11. Severability. If any part of this Agreement is held to be illegal or unenforceable
by a court of competent jurisdiction, the remainder of this Agreement shall be given effect to the
fullest extent reasonably possible.
12. Governing, Law. This Agreement and any dispute arising hereunder shall be
governed by and interpreted in accordance with the laws of the State of California.
13. Waiver. Failure by a party to insist upon the strict performance of any of the
provisions of this Agreement by the other party hereto, or the failure by a party to exercise its
rights upon the default of another party, shall not constitute a waiver of such party's right to
insist and demand strict compliance by such other party with the terms of this Agreement
thereafter.
79275774.2
4
Page 12 of 39
14. No Third Party Beneficiaries. No person or entity other than the CFD shall be
deemed to be a third party beneficiary hereof, and nothing in this Agreement (either express or
implied) is intended to confer upon any person or entity, other than the City, the CFD, EVMWD
and Property Owner (and their respective successors and assigns, exclusive of individual
homebuyers), any rights, remedies, obligations or liabilities under or by reason of this
Agreement.
15. Singular and Plural; Gender. As used herein, the singular of any word includes
the plural, and terms in the masculine gender shall include the feminine.
16. Counterparts. This Agreement may be executed in counterparts, each of which
shall be deemed an original, but all of which shall constitute but one instrument.
792757742
G
Page 13 of 39
IN WITNESS WHEREOF, the parties have executed this Agreement as of the day and
year written above.
792757742
CITY OF LAKE ELSINORE, a municipal
corporation
IN
Mayor
ELSINORE VALLEY MUNICIPAL WATER
DISTRICT
By:
General Manager of the Elsinore
Valley Municipal Water District
LE COTTAGE LANE, LLC, a California limited
liability company
By:
By:
6
Page 14 of 39
EXHIBIT A
DESCRIPTION OF PROPERTY
792757742
Page 15 of 39
Page 16 of 39
EXHIBIT B
DISBURSEMENT REQUEST FORM
1. City of Lake Elsinore Community Facilities District No. 2007-5 (Red Kite)
("CFD") is hereby requested to pay from the CFD bond proceeds to the Elsinore Valley
Municipal Water District ("EVMWD"), as Payee, the sum set forth in 3 below.
2. The undersigned certifies that the amount requested for EVMWD Charges is due
and payable and has not formed the basis of prior request or payment.
Amount requested:
For Lot Nos:
4. The amount set forth in 3 above is authorized and payable pursuant to the terms of
the EVMWD Fee Deposit and Reimbursement Agreement by and among the CITY OF LAKE
ELSINORE, ELSINORE VALLEY MUNICIPAL WATER DISTRICT and LE COTTAGE
LANE, LLC, dated 2013 (the "Agreement"). Capitalized terms not defined
herein shall have the meaning set forth in the Agreement.
5. The City is hereby requested to refund to the Property Owner any eligible
Deposits held for the Lots shown above pursuant to the Agreement. Attached are copies of
building permits issued and proof of payment of Deposits made for each Lot.
LE COTTAGE LANE, LLC, a California limited
liability company
By:
Its:
in
Date:
cc: City of Lake Elsinore Finance Dept.
79275774.2
Page 17 of 39
Page 18 of 39
EXHIBIT C
FORM OF INFORMATION SHEET
1. WHAT IS COMMUNITY FACILITIES DISTRICT (CFD) NO. ?
CFD No. was formed pursuant to the "Mello -Roos Community Facilities Act of 1982" to
finance
2. WHO IS RESPONSIBLE TO PAY THE SPECIAL TAX AND HOW IS IT BILLED?
The property owner is responsible for paying the CFD No. special tax, which
will appear as a separate line item on your property tax bill along with your regular property
taxes.
3. How MUCH WILL MY SPECIAL TAX BE?
The special tax is based upon the size of the home. The assigned and maximum special taxes for
CPD No. for the [20-_] Fiscal Year are summarized below.
4. HOW LONG WILL I HAVE TO PAY THE CFD No. SPECIAL TAX?
The CFD No. special tax will not be collected after calendar year 20.
S. CAN THE SPECIAL TAXES BE PREPAID?
Homeowners have the option of prepaying their CPD No. special tax anytime. For
prepayment information please contact the administrator for the special taxes ,
6. WHERE CAN I GET MORE INFORMATION?
For more information in regards to CFD No. _, contact the the City of Lake Elsinore
administrator
79275774.2 1
Page 19 of 39
Assigned
Classification
Home Size
Special Tax
I
Residential Property
$ /dwelling unit
Greater than sq. ft.
2
Residential Property
$ /dwelling unit
_ sq. ft. — sq. ft.
3
Residential Property
$_/dwelling unit
sq. ft — sq. ft.
4
Residential Property
$ /dwelling unit
Less than or equal to sq. ft.
4. HOW LONG WILL I HAVE TO PAY THE CFD No. SPECIAL TAX?
The CFD No. special tax will not be collected after calendar year 20.
S. CAN THE SPECIAL TAXES BE PREPAID?
Homeowners have the option of prepaying their CPD No. special tax anytime. For
prepayment information please contact the administrator for the special taxes ,
6. WHERE CAN I GET MORE INFORMATION?
For more information in regards to CFD No. _, contact the the City of Lake Elsinore
administrator
79275774.2 1
Page 19 of 39
Page 20 of 39
CITY FEE DEPOSIT AND REIMBURSEMENT AGREEMENT
by and between
CITY OF LAKE ELSINORE
and
LE COTTAGE LANE, LLC
relating to
CITY OF LAKE ELSINORE
COMMUNITY FACILITIES DISTRICT NO. 2007-5
(RED KITE)
79275773.2
Page 21 of 39
Page 22 of 39
CITY FEE DEPOSIT AND REIMBURSEMENT AGREEMENT
THIS CITY FEE DEPOSIT AND REIMBURSEMENT AGREEMENT (the
"Agreement") is entered into effective as of the day of , 2014, by and
between the CITY OF LAKE ELSINORE, a city duly organized and existing under the laws of
the State of California ("City"), and LE COTTAGE LANE, LLC, a California limited liability
company ("Property Owner"), and relates to the City of Lake Elsinore Community Facilities
District No. 2007-5 (Red Kite) (the "CFD").
RECITALS:
A. The property described and depicted in Exhibit "A" hereto (the "Property")
constitutes the land within the boundaries of the CFD.
B. Property Owner intends to develop the Property for residential purposes and has
obtained or intends to obtain the necessary development approvals to construct approximately
[48] residential units on the Property, as such development may be modified from time to time
(the "Project').
C. The Project will require the payment, pursuant to the land use entitlements,
conditions of approval, existing City ordinances and resolutions and development agreement for
and applicable to the Project (the "Project Conditions"), of certain City Fees (defined below).
D. hi conjunction with the recording of the final subdivision map(s) for the Project,
applicable to issuance of grading permits and/or the issuance of building permits for the
construction of homes within the Project, Property Owner, or its successors or assigns, may elect
to provide a security deposit to cover City Fees to the City (the "Deposit') before any Bond
Proceeds are available to pay the City Fees. In such case, Property Owner shall be entitled to (i)
reimbursement of such Deposits and (ii) credit for payments made to the City from Bond
Proceeds of the City Fees which would otherwise be due to the City in conjunction with the
Project, all as further described herein.
AGREEMENT
NOW, THEREFORE, in consideration of the mutual promises and covenants set forth
herein, the parties hereto agree as follows:
1. Recitals. Each of the above recitals is incorporated herein and is true and correct.
2. Definitions. Unless the context clearly otherwise requires, the terms defined in
this Section shall, for all purposes of this Agreement, have the meanings herein specified.
(a) "Act' means the Mello -Roos Community Facilities Act of 1982, Chapter
2.5 (commencing with Section 53311) of Part 1 of Division 2 of Title 5 of the California
Government Code.
79275773.2
1
Page 23 of 39
(b) "Bond Proceeds" or "Proceeds of the Bonds" shall mean those net funds
generated by the sale of the Bonds and investment earnings thereon.
(c) "Bonds" shall mean those bonds, or other securities, issued by, or on
behalf of, the CFD in one or more series, as authorized by the qualified electors within the CFD.
(d) "Deposits" means an amount deposited with the City by Property Owner
as security for City Fees and which are eligible for refund by the City upon the sale of Bonds.
(e) "City Fees" means the fees and charges and all components thereof
imposed by the City upon the Project pursuant to the Project Conditions.
Agreement.
(f) "Party" or "Parties" shall mean any one or all of the parties to this
(g) "State" means the State of California.
3. Reserved.
4. No Obligation to Issue Bonds; Sale of Bonds and Use of Proceeds. The City
Council acting as the legislative body of the CFD may, in its sole discretion, finance, among
other things, the City Fees by issuing the Bonds. Accordingly, this Agreement shall in no way
obligate the City to issue the Bonds.
As required by the Project Conditions, it may be necessary for Property Owner, or its
successors or assigns, to make Deposits before Bonds are issued. Upon the issuance and sale of
the Bonds, Property Owner may execute and submit a payment request, in substantially the form
attached hereto as Exhibit "B", to the CPD requesting disbursement to the City of an amount
equal to all Deposits from Bond Proceeds. Within ten (10) business days of the City's receipt of
funds pursuant to such disbursement request, the City shall return the Deposits to Property
Owner. The City may expend such Deposits as an inter -fund borrowing to pay for the costs
eligible to be financed by the City Fees to be repaid solely from any City Fees received by the
City. In the event Bonds are not issued within twenty-four (24) months of the date of any
Deposit, such Deposit may be applied to pay the City Fees, and shall no longer be reflected as a
deposit on the accounts of the City.
5. Indemnification. Property Owner shall assume the defense of, indemnify and
save harmless, City and the CFD, their respective officers and employees, and each and every
one of them, from and against all actions, damages, claims, losses or expenses of every type and
description to which they may be subjected or put, by reason of, or resulting from, any act or
omission of Property Owner with respect to this Agreement; provided, however, that Property
Owner shall not be required to indemnify any person or entity as to damages resulting from
negligence or willful misconduct of such person or entity or their officers, agents or employees.
6. Amendment and Assignment. This Agreement may be amended at any time but
only in writing signed by each party hereto. This Agreement may be assigned, in whole or in
part, by the Property Owner to the purchaser of any parcel of land within the Property provided,
79275773.2 2
Page 24 of 39
however, such assignment shall not be effective unless and until the City has been notified, in
writing, of such assignment.
7. Entire Agreement. This Agreement contains the entire agreement between the
parties with respect to the matters provided for herein and supersedes all prior agreements and
negotiations between the parties with respect to the subject matter of this Agreement.
8. Notices. Any notice, payment or instrument required or permitted by this
Agreement to be given or delivered to either party shall be deemed to have been received when
personally delivered or seventy-two hours following deposit of the same in any United States
Post Office in California, registered or certified, postage prepaid, addressed as follows:
City: City of Lake Elsinore
130 S. Main Street
Lake Elsinore, California 92530
Attn: City Manager
Property Owner: LE Cottage Lane, LLC
2917 Canon Street
San Diego, California 92106
Attn: Wade Hall
Each party may change its address for delivery of notice by delivering written notice of such
change of address to the other party hereto.
9. Attorney' Fees. In the event of the bringing of any action or suit by any Party
against any other Party arising out of this Agreement, the Party in whose favor final judgment
shall be entered shall be entitled to recover from the losing Party all costs and expenses of suit,
including reasonable attorneys' fees.
10. Severability. If any part of this Agreement is held to be illegal or unenforceable
by a court of competent jurisdiction, the remainder of this Agreement shall be given effect to the
fullest extent reasonably possible.
11. Governing Law. This Agreement and any dispute arising hereunder shall be
governed by and interpreted in accordance with the laws of the State of California.
12. Waiver. Failure by a party to insist upon the strict performance of any of the
provisions of this Agreement by the other party hereto, or the failure by a party to exercise its
rights upon the default of another party, shall not constitute a waiver of such party's right to
insist and demand strict compliance by such other party with the terms of this Agreement
thereafter.
13. No Third Party Beneficiaries. No person or entity other than the CFD shall be
deemed to be a third party beneficiary hereof, and nothing in this Agreement (either express or
implied) is intended to confer upon any person or entity, other than the City, the CPD, and
Property Owner (and their respective successors and assigns, exclusive of individual
79275773,2 3
Page 25 of 39
homebuyers), any rights, remedies, obligations or liabilities under or by reason of this
Agreement.
14. Singular and Plural; Gender. As used herein, the singular of any word includes
the plural, and terms in the masculine gender shall include the feminine.
15. Counterparts. This Agreement may be executed in counterparts, each of which
shall be deemed an original, but all of which shall constitute but one instrument.
IN WITNESS WHEREOF, the parties have executed this Agreement as of the day and
year written above.
CITY OF LAKE ELSINORE, a municipal
corporation
Mayor
LE COTTAGE LANE, LLC, a California limited
liability company
By:
79275773.2
4
Page 26 of 39
EXHIBIT A
DESCRIPTION OF PROPERTY
79275773.2
Page 27 of 39
Page 28 of 39
EXHIBIT B
DISBURSEMENT REQUEST FORM
1. City of Lake Elsinore Community Facilities District No. 2007-5 (Red Kite)
("CPD") is hereby requested to pay from the CFD bond proceeds to the City of Lake Elsinore
(the "City"), as Payee, the sum set forth in 3 below.
2. The undersigned certifies that the amount requested for City Fees is due and
payable and has not formed the basis of prior request or payment.
3. Amount requested:
For Lot Nos:
4. The amount set forth in 3 above is authorized and payable pursuant to the terms of
the City Fee Deposit and Reimbursement Agreement by and between the CITY OF LAKE
ELSINORE and LE COTTAGE LANE, LLC, dated 2014 (the "Agreement').
Capitalized terms not defined herein shall have the meaning set forth in the Agreement.
5. The City is hereby requested to refund to the Property Owner any eligible
Deposits held for the Lots shown above pursuant to the Agreement. Attached are copies of
building permits issued and proof of payment of Deposits made for each Lot.
LE COTTAGE LANE, LLC, a
limited liability company
In
By:
Date:
cc: City of Lake Elsinore Finance Dept.
79275773.2
Page 29 of 39
Page 30 of 39
DEPOSIT AND REIMBURSEMENT AGREEMENT
THIS DEPOSIT AND REIMBURSEMENT AGREEMENT (this "Deposit
Agreement"), dated as of January 1, 2014, is by and between the City of Lake Elsinore,
California (the "City") and LE Cottage Lane, LLC, a California limited liability company (the
"Owner").
RECITALS
WHEREAS, at the request of the Owner, the City has determined to cause the
preparation of a City Fee Deposit and Reimbursement Agreement and an EVMWD Fee Deposit
and Reimbursement Agreement and may in the future initiate change proceedings all relating to
the City of Lake Elsinore Community Facilities District No. 2007-5 (Red Kite) (the "Community
Facilities District") under the Mello -Roos Community Facilities Act of 1982, as amended (the
"Act"); and
WHEREAS, Owner is the owner of the real property within the Community
Facilities District; and
WHEREAS, the City and the Owner desire to enter into this Deposit Agreement
in order to provide for the advancement of funds by the Owner to be used to pay costs incurred
in connection with the preparation of the above-described agreements or any other agreements
that the parties may agree need to be prepared, and any future change proceedings relating to the
Community Facilities District and issuance of special tax bonds for the Community Facilities
District (the "Bonds"), and to provide for the reimbursement to the Owner of such funds
advanced, without interest, from the proceeds of the Bonds;
NOW, THEREFORE, for and in consideration of the mutual promises and
covenants herein contained, the parties hereto agree as follows:
Section 1. The Deposits and Application Thereof.
(a) The Owner has previously deposited with the City the amount of $32,500
on September 17, 2013 (the "Initial Deposit"). The City, by its execution hereof, acknowledges
receipt of, and accepts, the Initial Deposit.
(b) City hereby agrees and Owner hereby acknowledges that Union Bank,
N.A. ("Union Bank") shall hold the Initial Deposit and any subsequent deposits pursuant to (c)
hereof as agent for the City. City shall, concurrently with the execution hereof, deposit the
Initial Deposit in an account ("Deposit Account") at Union Bank, 120 S. San Pedro Street, 4°i
Floor, Los Angeles, California 90012. Upon its receipt of the Initial Deposit, Union Bank shall
be entitled to deduct therefrom its fee for holding and disbursing the Initial Deposit and any
subsequent deposits pursuant to the terms of this Deposit Agreement.
(c) The Initial Deposit, together with any subsequent deposit required to be
made by the Owner pursuant to the terms hereof (collectively, the "Deposits"), are to be used to
799275791.2
Page 31 of 39
pay for any costs incurred for any authorized purpose in connection with the Community
Facilities District and the issuance of the Bonds including, without limitation, (i) the fees and
expenses of any consultants to the City employed in connection with the Community Facilities
District and the issuance of the Bonds, including an engineer, special tax consultant, financial
advisor, bond counsel, disclosure counsel and issuer's counsel, and any other consultant
reasonably deemed necessary or advisable by the City, (ii) the costs of appraisals, market
absorption and/or feasibility studies and other reports reasonably deemed necessary or advisable
by the City in connection with the Community Facilities District and issuance of the Bonds,
(iii) the costs of publication of notices, preparation and mailing of ballots and other costs related
to any hearing, election or other action or proceeding undertaken in connection with the
Community Facilities District and issuance of the Bonds, (iv) reasonable charges for City staff
time incurred in connection with the Community Facilities District and the issuance of the Bonds
by the Community Facilities District, including a reasonable allocation of City overhead expense
related thereto, and (v) any and all other actual costs and expenses incurred by the City in
connection with the Community Facilities District and the issuance of the Bonds (collectively,
the "Initial Costs"). The City may draw upon the Deposits from time to time to pay the Initial
Costs. Union Bank shall have no duty or responsibility to confirm that amounts withdrawn at the
direction of the City have been or will be spent on Initial Costs.
(d) At such time the Owner requests the City to initiate proceedings to issue
Bonds, the Owner shall make an additional deposit in the amount determined by the City. If, at
any time, the unexpended and unencumbered balance of the Deposits is less than $10,000, the
City may request, in writing, that the Owner make an additional deposit in an amount estimated
to be sufficient, together with any such unexpended and unencumbered balance, to pay for all
Initial Costs. The Owner shall make such additional deposit with the City within two weeks of
the receipt by the Owner of the City's written request therefor. If the Owner fails to make any
such additional deposit within such two week period, the City may cease all work related to the
issuance of the Bonds.
(e) The Deposits shall be kept separately at Union Bank and shall be invested
in a money market fund as approved by the City and the City shall at all times maintain records
as to the expenditure of the Deposits.
(i) The City shall draw upon the Deposits to pay the Initial Costs by
presentation of a disbursement request (the "Request") to Union Bank in the form attached
hereto as Exhibit A and by this reference incorporated herein. The City shall cause Union Bank
to pay such Initial Costs pursuant to the Request.
(g) The City shall provide the Owner with a written monthly summary of
expenditures made from the Deposits, and the unexpended balance thereof, within ten business
days of receipt of the City of a written request therefor submitted by the Owner. The cost of
providing any such summary shall be charged to the Deposits.
Section 2. Return of Deposits; Reimbursement.
(a) If proceedings for the issuance of the Bonds are terminated, the City shall,
within ten business days after official action by the City or the Community Facilities District to
2
Page 32 of 39
terminate said proceedings, cause Union Bank to return the then unexpended and unencumbered
portion of the Deposits to the Owner, without interest.
(b) If the Bonds are issued by the Community Facilities District, the City shall
reimburse the Owner, without interest, for the portion of the Deposits that has been expended or
encumbered, said reimbursement to be made within ten business days after the issuance of such
Bonds, solely from the proceeds of such Bonds and only to the extent otherwise permitted under
the Act. The City shall, within ten business days after the issuance of such Bonds, return the
then unexpended and unencumbered portion of the Deposits to the Owner, without interest.
Section 3. Abandonment of Proceedings. The Owner acknowledges and agrees that
the issuance of the Bonds shall be in the sole discretion of the City. No provision of this Deposit
Agreement shall be construed as an agreement, promise or warranty of the City to issue the
Bonds.
Section 4. Deposit Agreement Not Debt or Liability of City. This Deposit Agreement
does not constitute a debt or liability of the City, but shall constitute a debt and liability of the
Community Facilities District. The City shall not be obligated to advance any of its own funds
to pay Initial Costs or any other costs incurred in connection with the Community Facilities
District and issuance of the Bonds. No member of the City Council of the City and no officer,
employee or agent of the City shall to any extent be personally liable hereunder.
Section 5. Notices. Any notices, requests, demands, documents, approvals or
disapprovals given or sent under this Deposit Agreement from one Party to another (collectively,
"Notices") may be personally delivered, transmitted by facsimile (FAX) transmission, or deposit
with the United States Postal Service for mailing, postage prepaid, to the address of the other
Party as stated in this Section, and shall be deemed to have been given or sent at the time of
personal delivery or FAX transmission or, if mailed, seventy-two hours following the date of
deposit in the course of transmission with the United States Postal Service. Notices shall be sent
as follows:
If to City:
City of Lake Elsinore
Attn: City Manager
908 Park Avenue
Lake Elsinore, CA 92530
FAX No. (951) 674-2392
If to Owner:
LE Cottage Lane, LLC
Attn: Wade Hall
2917 Canon Sheet
San Diego, CA 92106
FAX No. L—)
3
Page 33 of 39
If to Union Bank:
Union Bank, N.A.
Am: Corporate Trust Dept.
120 S. San Pedro Street, 4"' Floor
Los Angeles, California 90012
FAX No. (213) 972-5694
Each such notice, statement, demand, consent, approval, authorization, offer, designation,
request or other communication hereunder shall be deemed delivered to the party to whom it is
addressed (a) if personally served or delivered, upon delivery, (b) if given by electronic
communication, whether by telex, telegram or telecopier upon the sender's receipt of an
appropriate answerback or other written acknowledgement, (c) if given by registered or certified
mail, return receipt requested, deposited with the United States mail postage prepaid, 72 hours
after such notice is deposited with the United States mail, (d) if given by overnight courier, with
courier charges prepaid, 24 hours after delivery to said overnight courier, or (e) if given by any
other means, upon delivery at the address specified in this Section.
Section 6. California Law. This Deposit Agreement shall be governed and construed
in accordance with the laws of the State of California. The Parties shall be entitled to seek any
remedy available at law and in equity. All legal actions must be instituted in the Superior Court
of the County of Riverside, State of California, in an appropriate municipal court in Riverside
County, or in the United States District Court for the District of California in which Riverside
County is located.
Section 7. Successors and Assigns. This Deposit Agreement shall be binding upon and
inure to the benefit of the successors and assigns of the parties hereto.
Section S. Counterparts. This Deposit Agreement may be executed in counterparts,
each of which shall be deemed an original and all of which shall constitute but one and the same
instrument.
Section 9. Other Agreements. The obligations of the Owner hereunder shall be that of
a party hereto. Nothing herein shall be construed as affecting the City's or Owner's rights, or
duties to perform their respective obligations, under other agreements, use regulations or
subdivision requirements relating to the development. This Deposit Agreement shall not confer
any additional rights, or waive any rights given, by either party hereto under any development or
other agreement to which they are a party.
Section 10. Titles and Captions. Titles and captions are for convenience of reference
only and do not define, describe or limit the scope or the intent of this Deposit Agreement or of
any of its terms. Reference to section numbers are to sections in this Deposit Agreement, unless
expressly stated otherwise.
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Page 34 of 39
Section 11. Interpretation. As used in this Deposit Agreement, masculine, feminine or
neuter gender and the singular or plural number shall each be deemed to include the others where
and when the context so dictates. The word "including" shall be construed as if followed by the
words "without limitation." This Deposit Agreement shall be interpreted as though prepared
jointly by both Parties.
Section 12. No Waiver. A waiver by either Party of a breach of any of the covenants,
conditions or agreements under this Deposit Agreement to be performed by the other Party shall
not be construed as a waiver of any succeeding breach of the same or other covenants,
agreements, restrictions or conditions of this Deposit Agreement.
Section 13. Modifications. Any alteration, change or modification of or to this Deposit
Agreement, in order to become effective, shall be made in writing and in each instance signed on
behalf of each Party.
Section 14. Severability. If any term, provision, condition or covenant of this Deposit
Agreement or its application to any party or circumstances shall be held, to any extent, invalid or
unenforceable, the remainder of this Deposit Agreement, or the application of the term,
provision, condition or covenant to persons or circumstances other than those as to whom or
which it is held invalid or unenforceable, shall not be affected, and shall be valid and enforceable
to the fullest extent permitted by law.
Section 15. Legal Advice. Each Party represents and warrants to the other the
following: they have carefully read this Deposit Agreement, and, in signing this Deposit
Agreement, they do so with full knowledge of any right which they may have; they have
received independent legal advice from their respective legal counsel as to the matters set forth
in this Deposit Agreement, or have knowingly chosen not to consult legal counsel as to the
matters set forth in this Deposit Agreement; and, they have freely signed this Deposit Agreement
without any reliance upon any agreement, promise, statement or representation by or on behalf of
the other Party, or their respective agents, employees, or attorneys, except as specifically set
forth in this Deposit Agreement, and without duress or coercion, whether economic or otherwise.
Section 16 Cooperation. Each Party agrees to cooperate with the other in this
transaction and, in that regard, to sign any and all documents which may be reasonably
necessary, helpful, or appropriate to carry out the purposes and intent of this Deposit Agreement
including, but not limited to, releases or additional agreements.
Section 17. Conflicts of Interest. No member, official or employee of City shall have
any personal interest, direct or indirect, in this Deposit Agreement, nor shall any such member,
official or employee participate in any decision relating to the Deposit Agreement which affects
his personal interests or the interests of any corporation, partnership or association in which he is
directly or indirectly interested.
Section 18. Regarding the Agent. In acting hereunder, Union Bank is acting solely
as agent for the City and not in its proprietary capacity. The duties and responsibilities of Union
Bank shall be limited to those expressly set forth in this Deposit Agreement. In no event shall
the Union Bank be liable for any special, indirect or consequential damages. Union Bank will
5
Page 35 of 39
not be liable for any action taken or neglected to be taken by it in good faith in any exercise of
reasonable care and believed by it to be within the discretion of power conferred upon it by this
Deposit Agreement, including without limitation, disbursement of funds from the Deposit
Account upon receipt of instructions reasonably believed by Union Bank to have been executed
by the person set forth therein. Union Bank shall receive compensation for its services as agreed
between Union Bank and the City. To the extent permitted by law, the City agrees to indemnify
and hold Union Bank harmless from all loss, cost, damages, expenses, liabilities, judgments and
attorneys' fees (including without limitation, allocated costs of in-house counsel) suffered or
incurred by Union Bank arising out of or in connection with this Deposit Agreement, except that
this indemnity obligation shall not apply in the event of the gross negligence or willful
misconduct of the indemnified parties or any of them. This indemnity obligation shall survive
termination of this Deposit Agreement. This Deposit Agreement will terminate upon the earlier
of disbursement of all funds in the Deposit Account or upon the direction of the City.
6
Page 36 of 39
IN WITNESS WIIEREOF, the Parties have executed this Deposit Agreement as of the
date set forth on the first page hereof.
"CITY"
CITY OF LAKE ELSINORE, a municipal corporation
By:
Mayor
"OWNER"
LE COTTAGE LANE, LLC, a California limited
liability company
By:
ACKNOWLEDGED BY:
UNION BANK, N.A.
Rv-
Title: Authorized Officer
7
Page 37 of 39
Page 38 of 39
EXHIBIT A
City of Lake Elsinore
Community Facilities District No. 2007-5
(Red Kite)
WRITTEN REQUEST NO. _ FOR
DISBURSEMENTS PURSUANT TO THE
DEPOSIT AND REIMBURSEMENT AGREEMENT
The undersigned hereby states and certifies:
(1) that he/she is the duly qualified City Manager of the City of Lake Elsinore, a
municipal corporation duly organized and existing under the laws of the State of California (the
"City") and as such, is familiar with the facts herein certified and is authorized and qualified to
execute and deliver this certificate;
(2) that he is authorized pursuant to the Deposit and Reimbursement Agreement,
dated as of January 1, 2014 (the "Agreement"), by and between the City of Lake Elsinore and LE
Cottage Lane, LLC, relating to the City of Lake Elsinore Community Facilities District No.
2007-5 (Red Kite) (the "CPD");
(3) that pursuant to Section 1(e) of the Agreement, Union Bank is hereby directed to
disburse this date from Account No. (the "Account') to the payees, designated on
Exhibit 1 attached hereto and by this reference incorporated herein, the respective sums set forth
opposite such payees, in payment of certain expenses related to the CFD;
(4) that each obligation shown on Exhibit 1 has been properly incurred and is a
proper charge against the Account;
(5) that no item to be paid pursuant to this Written Request has been previously paid
or reimbursed from the Account; and
(6) that capitalized terms used herein and not otherwise defined shall have the
meanings ascribed thereto in the Agreement.
Dated:
CITY OF LAKE ELSINORE, a municipal
corporation
By:
Title:
City Manager
Page 39 of 39
AGENDA COVER SHEET
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Redevelopment Agency
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Submitted by:
Approved by:
Department Head:
Finance Director:
City Manager:
Date:
Date:
Date:
Date: j
CITY OF
LADE �LSIIYO�E
�'%`J DREAM r"XTREME.
REPORT TO CITY COUNCIL
TO: HONORABLE MAYOR
AND MEMBERS OF THE CITY COUNCIL
FROM: GRANT M YATES
CITY MANAGER
DATE: JANUARY 14, 2014
SUBJECT: FUNDING CONTRIBUTION AGREEMENT WITH THE LAKE ELSINORE
UNIFIED SCHOOL DISTRICT TO CONSTRUCT A TRAFFIC SIGNAL AT
THE INTERSECTION OF CANYON HILLS ROAD AND SAGE LANE
Recommendation
Approve the funding contribution agreement between the City of Lake Elsinore and the
Lake Elsinore Unified School District in substantially the form attached and authorize the
City Manager to execute the Agreement in such final form as approved by the Director of
Public Works and the City Attorney.
Background
The intersection of Canyon Hills Road and Sage Lane serves is a main access point for
the Canyon Lakes Middle School. Both the City and the School District have received
numerous complaints regarding the safety of school children crossing Canyon Hills Road
at this intersection. The City has installed a number of warning signs to alert drivers to the
presence of pedestrians and the District has assigned crossing guards to this intersection
to assist children in crossing safely.
Discussion
Both City and District staff have identified the need for a traffic signal with pedestrian
phasing at this intersection in order to improve safety and circulation for vehicles and
pedestrians. The City has earmarked $195,000 towards the construction of this traffic
signal in its current Capital Improvement Program. However, it is estimated that upwards
of $260,000 will be needed to fully complete the project. The School District has agreed
to contribute $65,000 towards this project. This will allow the City, as the lead agency, to
move forward with this project.
AGENDA ITEM NO. 10
Page 1 of 13
INVESTMENT CONTRIBUTION AGREEMENT WITH LEUSD
January 14, 2014
Page 2
Fiscal Impact
The City will receive $65,000 from the Lake Elsinore Unified School District to be
contributed towards CIP Project #4368, which will cover the additional project costs.
Prepared by
Approved by
Attached
Rusty Beardsley �•
Traffic Engineer
Ati Eskandari
Interim Director of Public Works
Grant M Yates
City Manager
Agreement with
— r
School District
Page 2 of 13
INVESTMENT CONTRIBUTION AGREEMENT
(Canyon Hills Road/Sage Lane Intersection)
THIS INVESTMENT CONTRIBUTION AGREEMENT (Canyon Hills Road/Sage
Lane Intersection) (this "Agreement") is entered into as of this — day of
2013 (the "Effective Date") by and between the CITY OF LAKE ELSINORE, a municipal
corporation, and the LAKE ELSINORE UNIFIED SCHOOL DISTRICT, a school district
organized and existing under the laws of the State of California (the "District'). The City
and District are sometimes together hereinafter referred to as "Party" or "Parties."
RECITALS
A. The intersection of Canyon Hills Road and Sage Lane (the "Intersection") serves
as the access point to the Canyon Lakes Middle School.
B. Because of the volume of traffic and width of this roadway, the City has installed
a number of warning signs and the District has placed crossing guards at this
location to improve pedestrian safety. Despite these safety measures, there
have been numerous complaints received by both the City and the District
regarding the safety of school children crossing Canyon Hills Road at this
location.
C. The Intersection has been identified as needing a traffic signal to improve traffic
circulation of both motorized vehicles and pedestrians.
D. The City has budgeted $195,000 in its Capital Improvement Program for the
installation of a traffic signal (which traffic signal includes all costs related thereto,
including but not limited to, preparation of plans, environmental compliance,
manufacture and installation of lighted traffic signals in each direction, permits,
related roadwork/lane striping, construction management, and all other
necessary costs) at the Intersection (the `Intersection Improvement Project');
however, the Intersection Improvement Project is estimated to cost $260,000.
E. The City and the District have determined that the Intersection Improvement
Project is of benefit to the community and will enhance the safety to vehicles and
pedestrians at the Intersection.
F. The Parties desire to enter into this Agreement in order to (i) designate the City
as lead agency to oversee the implementation of the Intersection Improvement
Project; and (ii) allocate among them a share of costs of the Intersection
Improvement Project and method of payment thereof.
1
Page 3 of 13
NOW THEREFORE, in consideration of the foregoing recitals and of the mutual
conditions promises and covenants hereinafter contained, the Parties hereto hereby
agree as follows:
1. Intersection Improvement Proiect
1.1. Cooperation of the Parties. While recognizing that the City shall serve as
the lead agency as provided herein, the Parties shall reasonably
cooperate in addressing any concerns regarding the Intersection
Improvement Project.
1.2. City as Lead Agency. The City shall act as the lead agency with respect
to the planning, construction and completion of all of the improvements in
connection with the Intersection Improvement Project. In this regard, City
shall engage the design engineers and process the plans and
specifications with the appropriate state and local agencies for approval,
coordinate and complete environmental processing (if any), offer the plans
and specifications for bid, and act as contract administrator and
construction manager for the Intersection Improvement Project. The City
shall be the sole owner of the Intersection Improvement Project.
1.3. Scope of Design and Construction. The Intersection Improvement Project
shall be designed and processed for approval consistent with the typical
signalized intersections within the City of Lake Elsinore. The Parties do
not anticipate that the construction process will encroach upon District
property.
1.4. Intersection Improvement Project Budget. Attached hereto as Exhibit "A"
and incorporated herein by reference is an estimate of the costs to be
incurred by the City in connection with the Intersection Improvement
Project (the "Intersection Improvement Project Budget"). To the extent the
construction costs of the Project listed in Exhibit "A" of this Agreement
exceed the estimates listed in Exhibit "A", such costs will be borne by the
City. Any additional costs that are the result of betterments requested by
the District or City will be borne entirely by the Party requesting such
betterment,
2. City Obligations
2.1. City Obligation Regarding Costs. Subject to the provisions of Section 3 of
this Agreement, the City shall be responsible for the payment of all of the
actual costs incurred in connection with the Intersection Improvement
Project.
2
Page 4 of 13
2.2. Timely Commencement and Completion of Construction. City shall within
two (2) years of the Effective Date commence construction of the
Intersection Improvement Project, and thereafter diligently pursue
completion thereof as provide in Section 3.3. Failure to commence
construction as provided in this Section 2.2 shall result in the termination
of this Agreement and the Parties shall thereafter have no further
obligation hereunder.
2.3. Submittal of Cost Documentation by City. Within thirty (30) days following
completion of the Intersection Improvement Project, City shall submit to
the District documentation evidencing all of the costs incurred by the City
in connection with the Intersection Improvement Project for review and
approval. Any disputes which may arise between the Parties concerning
costs during the operation of this Agreement shall be resolved without
impact on the timing of the disbursement of the District Investment.
3. District Investment Obligation
3.1, District Investment. The District shall disburse to the City the sum of Sixty
Five Thousand Dollars ($65,000) for the purpose of investing in the
Intersection Improvement Project (the "District Investment").
3.2. Disbursement of District Investment. The District shall disburse the
District Investment to the City no later than fourteen (14) days prior to
planned commencement date of construction of the Intersection
Improvement Project.
3.3. Failure to Timely Commence and Complete. In the event that the
construction of the Intersection Improvement Project does not commence
within thirty (30) days of the disbursement of the District Investment to the
City, the City shall, upon demand of the District, promptly refund the
District Investment to the District, such refund to be made no later than
seven (7) days following such demand. In the event that the construction
of the Intersection Improvement Project commences but is abandoned or
not otherwise substantially completed within one year of such
commencement, the City shall, upon demand of the District, promptly
refund the District Investment to the District, such refund to be made no
later than seven (7) days following such demand.
3.4. Limitation to District Investment Only. Except for the District Investment
as provided herein, the District shall not be responsible for any costs or
expenses related to the maintenance, repair, upgrading and/or
replacement of Intersection Improvement Project.
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Page 5 of 13
4. Insurance
4.1. Minimum Scope of Insurance. City shall procure and maintain throughout
the term of this Agreement, at its sole cost and expense, the following
types of insurance: (1) a comprehensive general liability and property
damage insurance and (2) worker's compensation insurance (as required
by law) and employers' liability insurance ("Insurance Policies"). Such
Insurance Policies shall insure against all claims for death and injuries to
persons and damages to property which may arise from or in connection
with the construction of the Intersection Improvement Project.
District acknowledges and agrees that City is a member of the California
Joint Powers Insurance Association, a self-insurance pool. So long as the
City maintains its member of the CJPIA for purposes of procuring general
liability coverage, the City shall be deemed to be in compliance of the
comprehensive general liability and property damage insurance as
required herein.
4.2. Minimum Limits of insurance. Coverage shall provide limits no less than:
(1) General Liability: $1,000,000.00 per occurrence for bodily injury,
personal injury and property damage. If Commercial General Liability
Insurance or other form with a general aggregate limit is used, either the
general aggregate limit shall apply separately to the Agreement or the
general aggregate limit shall be twice the required occurrence limit; and
(2) Workers' Compensation and Employers' Liability: Workers'
Compensation limits as required by the Labor Code of the State of
California. Employers' liability limits of $1,000,000.00 per accident for
bodily injury or disease.
4.3. Insurance Endorsements. The Insurance Policies shall contain the
following provisions, or the City shall provide endorsements to add the
following provisions to the Insurance Policies:
4.3.1. General Liability. The general liability policy shall be endorsed to
state that: (A) the non -insuring Party and its directors, officials,
officers, employees and agents shall be covered as additional
insured with respect to the performance of the Agreement by the
insuring Party and its officials, officers, directors, administrators,
agents, representatives, employees or volunteers, including
materials, parts or equipment furnished in connection with such
services; and (B) the insurance coverage shall be primary
insurance as respect to the non -insuring Party and its directors,
0
Page 6 of 13
officials, officers, employees and agents, or if excess, shall stand in
an unbroken chain of coverage excess of the insuring Party's
scheduled underlying coverage. Any insurance or self-insurance
maintained by the non -insuring Party or its directors, officials,
officers, employees and agents shall by excess of the insuring
Party's insurance and shall not be called upon to contribute with it
in anyway.
4.3.2. Workers' Compensation and Employers Liability Coverage. The
insurer shall agree to waive all rights of subrogation against the
non -insuring Party and its directors, officials, officers, employees
and agents for losses paid under the terms of the insurance policy
which arise from work performed by the insuring Party.
4.3.3. All Coverage. Each insurance policy required by this Agreement
shall be endorsed to state that coverage shall not be suspended,
voided, reduced or canceled except after thirty (30) days prior
written notice by first class mail has been given to the non -insuring
Party.
4.4. Separation of Insured's• No Special Limitations. The Insurance Policies
required by this Section shall contain standard separation of insured's
provisions. In addition, such insurance Policies shall not contain any
special limitations on the scope of protection afforded to the non -insuring
Party or its directors, officials, officers, employees and agents.
4.5. Acceptability of Insurers. Insurance is to be placed with; (1) insurers with a
current A.M. Best's rating no less than A;VIII, licensed to do business in
California, and satisfactory to the non -insuring Party; (2) with a joint
powers agency acceptable to the non -insuring Party; or (3) under a self-
insurance program acceptable to the non -insuring Party. Any deductible
under the Insurance Policies issued shall be the responsibility of, and paid
by, the insuring Party.
4.6. Verification of Coverage. The District shall have the right of reasonable
approval over any Insurance Policy obtained by the City. The City shall
furnish original certificates of insurance and endorsements effecting
coverage required by this Agreement. The certificates and endorsements
for each policy shall be signed by a person authorized by that insurer to
bind coverage on its behalf. The District reserves the right to require
complete, certified copies of the required Insurance Policies at any time.
The District may at any time review the insurance coverage obtained by
5
Page 7 of 13
the City, the coverage limits, the provider, or the form of the policy and
may reasonably require that alternate or modified coverage be obtained if,
in Districts reasonable and prudent business judgment, the policy is
insufficient to provide adequate protection against the kind and extent of
risk that is foreseeable for the construction of the Intersection
Improvement Project under this Agreement.
5. Indemnity
5.1. City to Indemnify. The City hereby agrees to indemnify, defend, and hold
the District and its officials, officers, employees, volunteers, and agents
harmless against and from any liability for any claim, action or proceeding
against the District that arises solely out of any negligent acts, omissions,
or willful misconduct by the City and its officials, officers, employees,
contractors, volunteers and agents in the performance of any act related
to the subject matter of this Agreement. In its sole discretion and at its
own cost and expense the District may participate in the defense of any
such claim, action or proceeding, utilizing legal counsel of its choice;
however, such participation shall not relieve the City of any obligation
imposed pursuant to this Agreement. The District shall promptly notify the
City of any such claim, action or proceeding and shall cooperate fully in
the defense of the same.
6. Entire Agreement
6.1. This Agreement and the terms herein stated shall constitute the entire
Agreement between the District and the City and supersedes all prior
written and verbal agreements, representatives, promises or
understandings between the Parties. Any amendment to this Agreement,
or its terms, must be made in writing and be executed by both Parties.
7. Survival Clause
7.1. If any provision of this Agreement, the deletion or modification of which
would not adversely affect the receipt of any material benefit by either
Party, is declared by a court of competent jurisdiction to be invalid or
unenforceable, then the remainder of this Agreement shall not be affected
thereby and shall continue to be valid and enforceable to the fullest extent
permitted by law unless the Agreement is modified, revoked, or terminated
by the Parties.
Page 8 of 13
8. Assignment
8.1. This Agreement or any interest of either Party herein shall not at any time
after the date hereof, without the prior written consent of the other Party,
be assigned or transferred. The Parties shall at all times remain liable for
the performance of the covenants and conditions to be performed
pursuant to this Agreement, notwithstanding any assignment or transfer
which may be made.
9. Notices
9.1. All notices, statements, demands, requests, consents, approvals,
authorizations, appointments or designations hereunder by either Party to
the other shall be in writing and shall be sufficiently given and served upon
the other Party, if sent by United States registered mail, return receipt
requested, postage prepaid and addressed as follows:
City: City of Lake Elsinore
130 S. Main
Lake Elsinore, CA 92530
Attn: City Manager
District: Lake Elsinore Unified School District
545 Chaney Street
Lake Elsinore, CA 92530
Attn: Superintendent
Either Party may change its address by giving notice to the other Party in
the manner provided for in this Section.
10. Non -Discrimination
10.1. Each of the Parties hereto covenant by and for itself, its administrators
and assigns, and ail persons claiming under or through it, that this
Agreement is made subject to the condition that there shall be no
discrimination against or segregation of any person or group of persons,
on account of race, color, creed, religion, sex, marital status, national
origin, or ancestry, in the subject matters of this Agreement.
11. Waiver
11.1. The failure of either Party to insist upon strict performance of any of the
terms, conditions or covenants in this Agreement shall not be deemed a
waiver of any right or remedy for a subsequent breach or default of the
terms, conditions or covenants herein contained.
7
Page 9 of 13
12. Counterparts
12.1. This Agreement may be executed in two (2) or more counterparts, each of
which shall be deemed an original, but all of which taken together shall
constitute one in the same Agreement.
13. Attorney's Fees
13.1. If either Party commences an action against the other Party, legal,
administrative or otherwise, arising out of or in connection with this
Agreement, the prevailing Party in such litigation shall be entitled to have
and recover from the losing Party reasonable attorney's fees and all other
costs of such action.
1.1
Page 10 of'] 3
IN WITNESS WHEREOF, the Parties hereto have executed this Agreement in
duplicate originals as of the date first set forth above.
Dated
/a-- /3- l3
ATTEST:
By:
Boa Clerk
Dated:
ATTEST:
CITY CLERK
By:
Virginia Bloom, City Clerk
APPROVED AS TO FORM:
Barbara Leibold, City Attorney
0
LAKE ELSINORE UNIFIED SCHOOL
DISTRICT
By:+Dougimberly, DrSup rintendent
"CITY„
CITY OF LAKE ELSINORE
Grant Yates, City Manager
Page ll of 13
Page 12 of 13
Exhibit "A"
Intersection Improvement Project Budget
[To be inserted]
Exhibit "A" — Page 1
Page 13 of 13
L
AGENDA COVER SHEET
MEETING OF �,j rte} '20P4
City Council 1:1 Redevelopment Agency F-1 Other
DEPARTMENT: 'IT
. I ;, i A
lz� CONSENT: XY(�
APPEAL
BUSINESS:
RESOLUTION: F—] ORDINANCES PUBLIC HEARING
ATTACHMENTS: Yes , 3 ' �V. �- s
W] Report emailed to Clerk
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Submitted
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City Manager:
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or: Date:
Date: r - ---- _
CITY OF
LAKE LSIlYOIZE
DREAM EXTREME.
REPORT TO CITY COUNCIL
TO: HONORABLE MAYOR
AND MEMBERS OF THE CITY COUNCIL
FROM: GRANT YATES, CITY MANAGER
DATE: JANUARY 14, 2014
SUBJECT: PROPOSED AUDIOVISUAL UPGRADE TO THE
CULTURAL CENTER
Recommendation
Staff recommends that the City Council:
1. Award the improvements of the Cultural Center audio and visual upgrade to RK
Electric for the design and installation of new audio and visual infrastructure in the
amount of $115,203, which includes a 10% contingency.
2. Award the installation of the new dais and ADA lectern to RK Electric to subcontract
with Artistic Wood in the amount of $12,797, which includes a 10% contingency.
3. Approve the funding of $115,203 from fund 160 "PEG grant'
4. Approve the funding of $12,797 from fund 116 DIF fund.
Background
Historically, local cable providers were responsible for broadcasting city programming.
However, in 2006 the California Public Utilities Commission assumed responsibility of the
local franchise agreements with cable TV providers. Since then, the city has been
obligated to manage its own programming.
The Cultural Center is equipped with outdated broadcast audio and video equipment that
was donated to the city by Time Warner Cable. Existing equipment includes two standard
definition video cameras, one desktop computer, a video switcher and three preview
monitors. Additionally, the Cultural Center uses analog audio equipment that does not
meet current modern digital standards.
As part of our franchise agreements with local cable TV providers (Time Warner and
Verizon), the city is provided with Public Education and Government (PEG) channels.
Fees are collected from local cable TV subscribers in order to fund the operation of these
channels. This revenue is collected by the city into a fund called the "Annual PEG Grant."
AGENDA ITEM NO. 11
Page I of 47
PROPOSED AUDIOVISUAL UPGRADE TO THE CULTURAL CENTER
January 14, 2014
Page 2 of 3
This PEG funding source is restricted. It can only be used to purchase applicable media
equipment, such as studio and portable production equipment, editing equipment and
program playback equipment.
Discussion
As the seismic retrofit at the Cultural Center nears completion, this is the ideal time to
replace the aging audio and visual infrastructure with a more contemporary solution.
Necessary upgrades to the audio and video capabilities will enhance the audio
experience of public meetings and provide our citizens with the highest quality access to
city programming and local government.
Proposed upgrades include:
1. Audio: Replace existing analog audio infrastructure with an all-digital solution and
eight ceiling mounted speakers. This will provide a significant improvement in
audio quality and allow for future scalability.
2. Presentation: Install new video distribution equipment to provide an enhanced
experience when viewing presentations within the Cultural Center, via the PEG
channels or on the city website.
3. Broadcast: Upgrade of video switching technology to allow for more modern
broadcasting capabilities. This includes the installation of remote control video
cameras and enhanced video playback, such as on screen titles, picture -in -picture,
transitions and other video effects.
4. Dais and Lectern: Install a new custom dais, which includes built-in microphones,
video monitors and can be disassembled. Also included is an Americans with
Disabilities Act (ADA) compliant lectern.
Staff has completed the bidding process to select a qualified audio/visual contractor and
has received proposals from the following three vendors:
Vendor
Audio and Video
Dais and Lectern
S initar
$139,699
$16,232.56
Com View
$110,919.36
$10,947.92
RK Electric
$104,730.00
$11,634.00
Based on proven experience, the proposed scope of work and cost effectiveness, staff
recommends that the contract be awarded to RK Electric.
Page 2 of 47
PROPOSED AUDIOVISUAL UPGRADE TO THE CULTURAL CENTER
January 14, 2014
Page 3 of 3
Fiscal Impact
The proposed upgrade was approved under the CIP budget for fiscal year 201312014.
The total purchase price of the proposed audio and visual upgrade is $115,203, including
installation, configuration, training and a 10% contingency. Sufficient funding is available
from the PEG Grant.
The purchase price of the dais and lectern is $12,797 including design, installation and
10% contingency. Sufficient funding is available from the Community Center
Development Impact Fee fund.
These purchases will have no impact on the general operating budget.
Prepared by: John Herrera �
I.T. Administrator
Matt Brown ,," I.T. Analyst
Approved by: Grant Yates
Cy Manager
er
Nancy Lassey
Acting Finance Manager
Attachment: Exhibit A — RK Electric Proposal
Exhibit B — CompuView Proposal
Exhibit C -- Spinatar Proposal
Page 3 of 47
Page 4 of 47
EXHIBIT A
Page 5 of 47
Page 6 of 47
Jeff Dykhouse
Rick Koralewski
AN Systems Consulting
30587 Lily Pond Ln
Murrieta, CA 951-698-5202
www worshiomix.com
December 19, 2013
Hi John,
Thanks for the opportunity to quote on the Lake Elsinore Cultural Center audio
upgrade project.
About Us
Jeff Dykhouse holds a degree physics from Westmont College, and has been
awarded gold and platinum sales awards for music engineering. His role is the
design, documentation, and training of AV installations.
Rick Koralewski is a California state certified C-10 electrician. He has led
installations of lighting and sound systems across the country in churches,
schools, theaters, and theme parks.
Prices quoted include tax and shipping charges
Page 7 of 47
Sound System Upgrade
Digital Audio System
Connection from the dais to the system is a simple network cable. A digital
system offers the ultimate in sound quality, flexibility, and upgradeability.
- Replace mixer with QSC Q -SYS digital automixing system
- Upgrade analog stage wiring to gigabit ethernet digital for easy connection
to dais and table
- Staff tables connected to system with a single ethernet cable
- Dais connected to system with a single ethernet cable
- Replace dais and table mics with gooseneck mics w/ on/off switch
- Replace audio amplifier, re -use existing speakers
- Install delay speakers in overflow seating area
- Replace dais and table mics with gooseneck mics w/ on/off switch
- Replace podium mic
- Provide analog mic inputs on stage lip for other uses of room
- Install 3" touch screen controller in back of room for simple audio control
- Install 20" touch screen controller in control room for council meeting audio
control
- Install powered studio monitor speakers in control room
- Volume control and monitor switcher to audition audio sources in control
room
- Programming
- Installation
- Tuning and training
Parts:
$32,188
Labor:
$11,080
Total:
$43,268
Page 8 of 47
Options
Ceiling Speakers
The digital system can provide switching (or simultaneous use) of the current
general purpose speakers in the organ loft as well as supplemental ceiling
speakers.
- Install 6 long -throw ceiling speakers
- Install 2 ceiling subwoofers
- Install 1 70v audio amplifier
- Programming
- Wiring
- Tuning and training
Parts:
$3,801
Labor:
$2,945
Total:
$6,755
Wireless Microphones
This option adds wireless mics.
Install 5 ULX2 Shure SM58 professional quality wireless handheld mics
Install 5 ULX1 bodypack transmitter w/WL51
Install 1 wireless podium system
Install 6 ULXP4 wireless receivers
Install directional paddle antennas
Install antenna distributor / amplifier
Wiring
Tuning and training
Parts:
$7,456
Labor:
$1,330
Total:
$8,786
Page 9 of 47
Recording System
This option adds the ability to record audio to CD -R, USB memory stick, SD card,
or Compact Flash in MP3 or WAV formats.
- Install Tascam SS -CDR -200 recording system
- Wiring
- Training
Parts: $ 749
Labor: $ 285
Total: $1,034
If you have any questions please let me know.
Best regards,
Jeff Dykhouse
Systems Engineer
951-775-5716 cell
jeff@worshipmix.com
Rick Koralewski
Contractor
951-375-7837 cell
rkelectric.biz@gmaii.com
State of California License # 492812 Bond # 6360419
Page 10 of 47
Schedule:
- Project Planning 4 Wks
- Equipment Delivery 4 Wks
- Installation approx 7-14 days
- 50% of parts and labor due upon receipt of order
- 40% due upon completion of installation
- 10% due upon completion of training
Exclusions:
- Access to the facility needed from 6AM to 6PM Mon -Fri during the week(s)
of installation. Any scheduled or unscheduled work black -out
requirements may result in additional installation charges
- In cases where a structural engineer's stamp is needed, one will be
provided at additional cost
- Site issues beyond the scope of normal installation will be documented
and suitable solutions proposed at additional cost and time
- Scissor lift rental is not included in the sound and lighting quotes above.
Other access methods may require additional costs and time.
- Every effort will be made to accommodate meetings which may overlap
the construction period. However, some lost room functionality may occur.
Change orders:
Changes are billed on a time and materials basis, using the same hourly
rates and markups as used elsewhere in this quote. There are no
surcharges or up -charges beyond the cost of time and materials required
to accommodate the change order* (*see restocking fees below)
Equipment returned due to a change order may be subject to a restocking
fee as determined by the supplier. We will pass these costs on without
markup with the addition of the time and shipping costs incurred.
Warranty:
Labor is warranted for 1 year from start of installation. Equipment
warranties are provided by equipment manufacturers. We will provide
labor and assistance in the case of equipment failures for the life of the
equipment warranties, however costs resulting from equipment failures
outside the scope of simple removal and replacement are not included (for
example, lift rental needed for replacement of ceiling mounted light fixtures
or power distribution equipment failures requiring an electrician on site will
be quoted and billed additionally).
Page ] 1 of 47
Jeff Dykhouse
Rick Koralewski
AN Systems Consulting
30587 Lily Pond Ln
Murrieta, CA 951-698-5202
www worship-mix.com
December 19, 2013
Hi John,
Thanks for the opportunity to quote on the Lake Elsinore Cultural Center video
upgrade project.
About Us
Jeff Dykhouse holds a degree physics from Westmont College, and has been
awarded gold and platinum sales awards for music engineering. His role is the
design, documentation, and training of AV installations.
Rick Koralewski is a California state certified C-10 electrician. He has led
installations of lighting and sound systems across the country in churches,
schools, theaters, and theme parks.
Prices quoted include tax and shipping charges
Page 12 of 47
Video Systems Upgrade
Presentation System
The existing projection screen will be replaced with two 80" LCD monitors. One
monitor will be on the angled wall to the left of the dais for the audience. The
other will be on the angled wall adjacent to the control room window for the
council and staff.
- Two 80" monitors and wall mounts
- HDMI and VGA Video inputs at podium and dais
- HDMI for presentation computer in control room
- Blu Ray player in control room
- Program material on 80" monitors also viewable on iPads via local wireless
network (networking equipment not included)
- Video switcher in control room
- Confidence monitor in control room
Note: presentation computer required but not included
Parts:
$15,232
Labor:
$6,814
Total:
$22,046
Page 13 of 47
Broadcast System
Programmable pan -tilt -zoom cameras will provide coverage of all activity in the
room. A single operator will be able to control cameras and broadcast switcher.
All cameras utilize digital HD -SDI connections.
The video switcher allows pre -built layered presets (i.e. a camera shot + a title +
a transition) to be recalled with a single button press. This allows for a consistent
look from week to week and low operator training requirements.
-4 PTZ High definition video cameras, wall mounted
- Camera controller with presets for common camera angles
- Video switching system with 5 inputs (4 cameras + presentation system
output)
- Broadcast output to cable TV (Verizon and Time Warner)
- Internet streaming output (live streaming to CDN)
- Record video file to hard disk or SD card or LAN storage
-Titling and lower thirds
- Video file playback
-Audio from PA system
- Confidence monitors (TV's) for Verizon and Time Warner feeds
Note: high performance CPU and 27" video monitor required but not included
Note: Verizon and Timer Warner receivers required but not included
Parts:
$22,151
Labor:
$10,510
Total:
$32,661
Total for video and broadcast systems combined: $54,707
Page 14 of 47
If you have any questions please let me know.
Best regards,
Jeff Dykhouse
Systems Engineer
951-775-5716 cell
jell@worshipmix.com
Rick Koralewski
Contractor
951-375-7837 cell
rkelectric.biz@gmail.com
State of California License # 492812 Bond # 6360419
Page 15 of 47
Schedule:
Project Planning 3 wks
Equipment Delivery 2 wks
Installation approx 7-14 days
- 50% of parts and labor due upon receipt of order
- 40% due upon completion of installation
- 10% due upon completion of training
Exclusions:
Access to the facility needed from 6AM to 6PM Mon -Fri during the week(s)
of installation. Any scheduled or unscheduled work black -out
requirements may result in additional installation charges
In cases where a structural engineer's stamp is needed, one will be
provided at additional cost
Site issues beyond the scope of normal installation will be documented
and suitable solutions proposed at additional cost and time
Scissor lift rental is not included in the sound and lighting quotes above.
Other access methods may require additional costs and time.
Every effort will be made to accommodate meetings which may overlap
the construction period. However, some lost room functionality may occur.
Change orders:
Changes are billed on a time and materials basis, using the same hourly
rates and markups as used elsewhere in this quote. There are no
surcharges or up -charges beyond the cost of time and materials required
to accommodate the change order* (*see restocking fees below)
Equipment returned due to a change order may be subject to a restocking
fee as determined by the supplier. We will pass these costs on without
markup with the addition of the time and shipping costs incurred.
Warranty:
Labor is warranted for 1 year from start of installation. Equipment
warranties are provided by equipment manufacturers. We will provide
labor and assistance in the case of equipment failures for the life of the
equipment warranties, however costs resulting from equipment failures
outside the scope of simple removal and replacement are not included (for
example, lift rental needed for replacement of ceiling mounted light fixtures
or power distribution equipment failures requiring an electrician on site will
be quoted and billed additionally).
Page 16 of 47
Page 17 of 47
JBII DykhOU6a 051698--G2G2
PPOPt1111TAPY NOTICE THIS DOCUMENT CONTAINS
4y
IO
OY JEPF 008
A0.
OUSE.SELL
City of Lake Elsinore
ICATE,DESIGN
RIGHTS DUPLICATE,
RIGHTS
TRANSFER.
OP THIS
AGE EXPRESSLY
DESIGN APE EFOU111lYOR
WRITTEN
MIS
'. PEPMISSION PF.OUIgEO
ALL(N0. MURO.N
FOR ALL D16inISUTION,
Cultural Center AIV Upgrade _ _.
_, _
Doc 192013
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Phase :Mfg --P/N
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Audio :CSC
CORE2501
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11
3074
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21
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3264
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10'I
300.30
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Datapoll out
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300.30
300.3
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300.30
600.6
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440
860
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CB
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5
35.64
178.2
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OX1102
Amp for main*delay
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1546.40
1546.49
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408.54
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White balcony bracket
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105.6
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FP -2 box Inserts
_ 4'I
275
1100
Whlrlwlnd
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All on wall plat. to propped onus Soft
11.
400
400
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custom
fan-papp.d Snake lar remaining 18 ch
1I
400
400
150ft
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PSORA
Remote CORVollatl power strip
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249
249
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220
220
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ERW4020
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479.49
479.49
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EWR-1042
Wall mt rack
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267
267
0
Yemen.
MSPS Studio
Powered studio monitor
2'..
249
499
Yamoho
mount
wall mount
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40
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Shure
MX418D/S
Desktop swltchablo in. 18"
14';
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3311
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Podium mla no switch l B"
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236.5
236.5
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4160
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95
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383
383
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274
548
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Page 17 of 47
!Sharp
Misc wiring for above
il. 333
333
Tax & Shipping, misc
Misc''.
-'. CU810M
1405,825
TV wall mount for above
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300
7029.125
Presentation Video ;Apple IMac
27dnch: 2.9GHz 17, supplied by tustomor,
0 1900
0
Renewed Vision P,.Presel)fer4
Software, supplied by Customer, pen be
0 400
0
twisted Polr convener set
ordered online
1
500 500
!Sharp
LGBOLE632U
00"LCD TV
2
3995
7990
-'. CU810M
that
TV wall mount for above
2.
300
600
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MP8160
1% 8 HDMI distribution amplifier and
it
300
300
2
_ ..,,, 281 562
twisted Polr convener set
Mlniconvertar SDI SDI embedder ,.
1
500 500
Custom
MP5311
Thunderbolt to HDMI adapter
2�
7
14
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3
24
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325
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3'
180
540
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1".
131
131
middle atlantic
2.1 OM
slant Vont mol<
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170
170
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VP -43B
Video Swisher
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1040
1040
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the
32"Iv confidence monitor
it
000
60D
ntlsC
li
4142.07
TOTAL VIDEO PARTS
2648.32
Total Parts
Labor -Gamer.
16232.62
Labor
44'
Insldt labor for TV's, control system
1'.
4400
4400
Labor
_Programming
Programming and training
16'
110
1760
_.
4''I
06 . .._ .. 380
1''
79
79
,.. 10510
TOTAL VIDEO PARTS AND LABOR'.-'
into, Install handware
1''
1
575
by Jeff Dykh..fee 951-6965202
.Total l.Abor'.
6014
TOTALVideo
PROPRIVI TAHY UESION BY JEFF
22040.371
Cemarea and ➢rondcast
$ony EVhH01
hID PTZ ,amara, 10001/p, HD -SDI output
4'.,
2100 8400
Telamotrlcs OPITV4-S
Remote control for Sony PTZ ,.mems
1
999 999
'.V.ddlo 535-2000-227
Wall mount fervid... cameras
4
155 620
'. Blackmafllc Osalgn CONVMBHS2
HDMI to SDI converter
2
_ ..,,, 281 562
. BI.ekn.gic Design Audlo to SDI
Mlniconvertar SDI SDI embedder ,.
1
500 500
Blackma9lc Design _ Deckllnk Quad _
4Input SDI video Interface
1.
995 995
Sonnet Echo exp sell
2 slot thunderbolt to PCI chassis
i
500 500
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BNC Female to DIN t o/2A RG 60 $DI Ce .
4
15 60
.... .. _
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Reel time H 264 encoder
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'. Wow'. Metlla Sarver
Media server software (pay per use)
1
100 too
.
Teleslream Wrecast
Video w0en or/mcordorsoftware
1
999 .,999
!Ibd ibd
32"1. confidence monitar
3',
600 600
Blackmaglc Design Intensity Extreme
HDMI to thunderbolt Interface _
11
300 300
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TBD TBD
RG -6 CRbi6
10001,
0.174 174
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Misc
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2500 2500
Mise
tax, shipping, mise
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4142.07
TOTAL VIDEO PARTS
,..
22151,07
Labor -Gamer.
". Design and drewin, and site visits
44'
95 4180
-Inselletlon
40,
125 5000
_Programming
103
95 950
TralnlnH _.. ._
_.
4''I
06 . .._ .. 380
Total VIDEO labor: _ _..
_.
,.. 10510
TOTAL VIDEO PARTS AND LABOR'.-'
3266107.,
by Jeff Dykh..fee 951-6965202
PROPRIETARY NOTICE THIS
DOCUMENT CONTAINS
PROPRIVI TAHY UESION BY JEFF
DYRIIOUSE. ALL RIGHTS TO
DUPLICATE, TRANSFER OR SELL
I
THIS DESIGN ARE EXPRESSLY
-
RESERVED, WRRTENPEPNIISSION
REQUIRED FOR ALL DETHIDUTION.
Page 18 of 47
1— A
Jeff Dykhouse
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Rick Komlewskl
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Page 19 of 47
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26211 Jefferson Avenue
Murrieta, CA 92562
p(9511304-3500
((951)304-2450
CITY OF LAKE ELSINORE
LAKE ELSINORE CITY COUNCIL FURNITURE
1/7/14
CUSTOM CURVED DAIS:
The cost to supply and deliver a custom curved dais will be per the following specifications and pricing:
• Exterior materials will be a solid or standard wood grain laminate.
• Wall will be a custom curve (no ellipse) to accommodate 7 chairs, Layout will be similar to the
photos provided by customer. Desk side will have a laminate countertop with boring for wiring and
microphones. Countertop will be supported with partitions only. Approximate length of curved wall
is 18'.
• No wheels. Wall will be a single piece and the desk countertop will be two pieces.
• Lead time 4 weeks after drawing approval and deposit.
TOTAL COST: $9,738.00
CUSTOM PODIUM AND ADA DESK:
The cost to supply and deliver a custom podium and ADA desk will be per the following specifications
and pricing:
• Exterior materials will be a solid or standard wood grain laminate.
• Layout will be per the photos provided by customer.
• Lead time 4 weeks after drawing approval and deposit.
Balance due upon completion.
Prices good for 90 days.
www.art1stic-wood.com
TOTAL COST: $1,896.00
Page 20 of 47
EXHIBIT B
Page 21 of 47
Page 22 of 47
trAcommew
AUDIO VIDEO SOLUTIONS & SUPPORT
Proposal for:
City of Lake Elsinore
130 S. Main St.
Lake Elsinore, CA. 92530
Cultural Center Broadcast -AV System
10650 Humbolt Street I Los Alamitos, CA 90720
P: 562.430.9500 1 P: 800.448.8439 1 F: 562.430.1002
Page 23 of 47
WempVlew Orange County Office
10650 Humbolt Street
Los Alamitos, CA 90720
AUDIO VIDEO SOLUTIONS & SUPPORT Phone: (562) 430-9500
Fax: (562) 430-1002
Project Number: LA3475
Account Executive: Ray Phillipson www.compview.com
Date: 1/06/14 Registered and Bonded
Oregon CCB #134110
Washington COMPVI'015DT
California C-7 #778555
Minnesota License # CC01101
Scope of Work: Lake Elsinore Cultural Center AV/Broadcast System
Following is a scope of work that includes the project features and design requirements as stipulated in
our Project Definition Meeting. It is the client's responsibility, or their authorized representative, to review
the following information for accuracy and make any necessary changes prior to signing the document.
Project Overview:
Compview, Inc., CVI, has prepared a proposal for the new Audio Video Presentation and Audio
Conferencing System for the Housing Administration Conference Room. Based on the site visit and the
information supplied, CVI Engineering has designed the AV system around the following parameters;
Display System: Compview will provide and install 2 Sharp Aquos 80" LED displays. The displays will -
be wall mounted on a tilting mount with one in the front of room and one in the back. The backing,
conduit and electrical for the displays will be done by others.
Display Inputs: Computer source # 1 and 2 will be an OFE (Owner Furnished Equipment) lap top.
There will be a Cable Nook, tabletop interconnect box that Compview will install into the OFE lectern that
will have HDMI and VGA with audio cables that can be pulled up when needed. The presenter's laptop
will be brought into the room as needed and placed on the lectern and interfaced into the display system
via these cables. When not in use the cables will drop back into the interface box. Inputs on the box will
be HDMI, VGA, mini computer audio. RJ45, and two AC. RJ45 will be pulled others. The laptop video
and audio will route via these cables to a Crestron DMPS-300-0. The DMPS-300-C is a complete
presentation control and signal routing solution for boardrooms and classrooms. Integrating the control
system, multimedia matrix switcher, mic mixer, audio DSP, amplifier, and Digital Media distribution center
all into a single 3 -space rack mount package, The DMPS-300-C affords substantial signal routing
flexibility and high-performance signal processing without the need for separate components. Each
display will have a DM 8G+ receivers and display controller with built-in HD scaler. The receiver/scaler
functions as a DM 8G+Tm receiver, video scaler, and control interface, providing a single HDMI® output
along with Ethernet, USB HID, RS -232, and IR control ports. Crestron's Digital Media system will ensure
that the entire system is EDID enabled and also has EDID management.
A third HDMI output will go into a USP 507 DI/SC, SDI/HD-SD Input, Scan Converter which will convert
the lectern data to a standard definition signal to go into the OFE Leightronix System.
Confidential Page 1 1/6/2014
Page 24 of 47
Lectern Interface Box
DMPS-300-C
Program Audio System: For crystal clear audio Compview will provide, install and program a Biamp
Tesira. Chosen by AV Magazine as their "Audio Product of the Year" the Tesira is the first truly scalable
media system for digital audio networking using Audio Video Bridging (AVB) — Tesira delivers smarter
system modularity, breakthrough performance and boundless expansion potential, with:
Modular scalable I/Os, DSPs and networked end-points
A scalable digital media backbone (AVB)
Up to 8 DSP cards in a single chassis
Up to 420 x 420 digital audio channels
The on -board DSP features a new Biamp algorithm, SpeechSense TM, which enhances speech
processing by more accurately distinguishing between human speech and noise. The DSP also provides
extensive audio processing, including but not limited to: signal routing and mixing, equalization, filtering,
dynamics, and delay as well as control, monitoring and diagnostic tools; all configured through the Tesira
design software.
Biamp Tesira DSP
There will 13 gooseneck microphones for audio pick up throughout the room. 7 will be permanently
mounted at the dais. One will be permanently mounted in the lectern and 5 will be on portable stands for
the staff tables.
Confidential Page 2 1/6/2014
Page 25 of 47
Picture of Audix MG18 microphone and base;
Audio from the 2 playback audio sources (OFE lap top — HDMI and VGA) and the 13 microphones will go
into the Tesira Digital Sound Processor and from there into a dual -channel, 1200 watt amplifier that will
power 10, two-way ceiling speakers. 8 speakers will be JBL, high -ceiling speakers for the main room and
2 will be regular 6", JBL ceiling speakers for the rear room under the balcony.
JBL Control 26 Ceiling Speaker JBL Control47HC High -Ceiling Speaker
UL usreo
h
Remote Control System: Compview will provide a very stylish solution for transforming the Apple@
iPad® into a stationary tabletop Crestron® touch screen. This will deliver high-end style and performance
in a convenient table -top design while still offering the flexibility of a wireless control devise,
Compact and portable, the iPad controller does away with piles of remotes and cryptic control panels,
affording true "one -touch" control over a broad range of complex devices and systems.
[Pad docking station
Confidential Page 3 1/6/2014
Page 26 of 47
Sample IPAD Touch Panel First Page
Broadcast: Four HD -19 High Definition 1/3 -Type Exmor high-speed CMOS Image Sensor PTZ cameras
will be provided and installed in locations determined by the City of Lake Elsinore. The four HD cameras
will each have a SDI CCU Slot Card that will allow the HD cameras to output a standard definition signal
for the OFE Leightronix system. The four camera feeds will go into a ProductlonVIEW HD -SDI MV. The
ProductionVlEW HD -SDI MV is an all -in -one camera control console with HD-SDI/SDI video
switching/mixing, a built-in multi -viewer, lower screen graphics and automated control functionality.
The Multi -View Input Screens allow the user to select between screen layouts that display four, five or six
inputs. When set up with four or five preview windows, the preset video thumbnails become larger on the
bottom of the screen. In addition the Preview and Program windows can be swapped on the multi -viewer
output. The output will be sent standard definition to the OFE Leightronix system for upload via the OFE
Granicus system onto the internet.
Confidential Page 4 1/6/2014
Page 27 of 47
How Compview will approach your project:
Engineering Design
An engineer will analyze the system and create a line drawing to go to CAD.
Engineering Drafting
Our CAD designer will prepare a detailed signal flow drawing that shows each system component, each
system component's connections and the type of cables to be run to connect the components. Our
installers will arrive at the site with this drawing.
Programming
The DMPS-300-C Digital Media TM Presentation System, the Tesara DSP, the four cameras and
Producation View, speakers and AV controller (OFE iPad) will all be programmed for optimal efficiency
within the room.
Project Manager
The project manager coordinates the arrival and staging of the equipment at Compview's Southern
California warehouse for delivery to the site. He schedules the install with the end-user and he
supervises installation and final commissioning of the system.
At the successful completion of the installation Compview will provide a CD with manuals for all system
components and a copy of the final system as -built drawings to the City of Lake Elsinore.
The quality and workmanship of our installation has a warranty of one year from system sign off or the
time of effective use of the systems. Manufacturers' equipment have warranties that vary from one to five
years. These warranties call for depot service; meaning that the equipment must be de -installed and sent
or taken to the manufacturer. Compview will provide an additional 90 day warranty on equipment service.
If there is a problem, we will take care of it.
System Investment
Item
Qty Total
Manufacturer
Model M
Description
Price Each
Price Total
Video Display
$
$
1,00
2
Sharp
LC BOLE642U
Sharp Aquos 89' LED Display
$
3,359,00
$ 6,718.00
2.00
2
Chief
LTMU
Micro -Adjustable Till Wall Mount
$
14B.OD
$ 296.00
Cameras
$
-
$
3.00
4
Vaddio
999-6940-000
HD -19 High Definition 113 Type Exmor high.
speed CMOS Image Sensor PTZ camera
$
2,855,00
$ 11,420.00
4,00
4
Vaddio
998.6900-007
SDI CCU Slot Card for Vaddio ClearVIEW CCU
HD -19
$
1,139.00
$ 4,556.00
5.00
1
Vaddio
999.565&000
Production View Switcher with MulfiView
$
8,183.00
$ 8,183.00
6.00
1
Extron
60.1055.13
USP 507 DIISC, SDIIHD-SD Input, Scan
Corweded Output (HD Lectern data to OFE SO
Leighlronix System)
$
4,343.00
$ 4,343.00
7.00
Samsung
827A850D
27" LED Monitor
$
873,00
$ 1,746.00
Video Distribution & Control
$
$
8.00
1
Altinex
CNK241
Lectern interface box with HDMI, VGA with
$
255,00
$ 255.00
9.00
Crestron
DMPS-300-C
DigitalMedia'" Presen atlon System 300
$
4,578.00
$ 4,578.00
10.00
Crestron
DM -RMC -SCALER -C
DigitalMedia 8G+TM Receiver& Room Controller
wlScaler
$
801.00
$ 1,602.00
11.00
1
CRESTRON
DM -TX -201-C
DigitalMedia BG+r" Transmitter 201
$
744.00
$ 744,00
12.OD
1
NetGear
GS108PE
8 Pod POE Network Switch
$
206.00
$ 206.00
13.00
1
Crestron
IDOC-PAD2-DSC-&S
iPanelr" TableTop Docking Station for iPad& 2
and iPad (3rd generation), Smooth Black
$
212.00
$ 212.00
14.00
1
Crestron
CRESTROWAPP-PAD OFE Crestron® for IPadO App; refer to the
iTunes® App Store for muting and download
$
-
$
Confidential Page 5 1/6/2014
Page 28 of 47
limltatlons and Exclnslons
1. Client shall be responsible for dedicated electrical A/C power and conduits (as required) to all
specified locations. All A/V conduits shall be dedicated for Comp View wiring and of adequate size.
2. Client shall be responsible for all LAN and CCTV cable and connections.
3. Client shall be responsible for modifications to ceilings, walls, finish work and custom paint finishes (if
required).
4. Client and Comp View shall agree upon project schedule. Client shall provide access to facility,
furniture and owner furnished equipment (O.F.E.) in accordance with that schedule.
5. Unless otherwise specified in this document, customer shall supply all computer equipment.
Including but not limited to: desktop computers, laptops, and network hardware.
6. Equipment and labor prices are estimated based on the project detailed in this signed document. An}
changes or additions to the project shall affect the cost.
Confidential Page 6 1/6/2014
Page 29 of 47
AudloI stem
$ - $
15.00
1
Biamp TESIRA
SERVER -10 AVB
Up to 46 channels of IIO, 1 AVB -1 network cab
$ 4,006.00 $
4,006.00
and 1 DSP -2 card12 additional
DSP -2 cards can be added)
1600
2
Biamp TESIk4
DSP -2
DSP card
$ 457.OD $
914,00
.
17.00
9
Biamp TESIRA
Tesire &C-4
Input cards x 4
$ 193.00 $
1,737.00
18.00
2
Biamp TESIR4
Tesire SOG4
Output cards x 4
$ 171.00 $
342.00
19.00
Cravn
DCI 21600N
Dma Core amplifiers 2 ch ..WPC
1,42600
2000
0
JBL
Contro1471C
PREMIUM HIGH -CEILING COAX w16.5"
$ 231.00 $
1,848,00
21.00
2
JBL
Control 26CT
6.5"CEILING SPKR WIX-FRMER
$ 135.00
$ 270.00
22.00
13
Audlx
MG18
18" tax his gooseneck microphone featuring high
$ 205.00
$ 2,665.00
output
23.00
5
Audix
ATS10
Stand for portable gooseneck mics at Staff Table
$ 69.00
$ 345.00
Data and Lectern
$
$ -
24.00
1
DWI
21' Dals
OFE 21, 7 seat, laminate finish dais with cut-
$ -
$
outs for gooseneck microphones
25.00
1
DWI
D32
20.
OFE 32" wide, matching laminate lectern with
$ -
$
Rack He rdware and Powe r management
$ -
$
2G,00
1
Middle Atlantic
MRK-4411AV
EQUIPMENT RACK
$ 1,688.00
$ 1,688.00
27.00
1
Middle Atlantic
Lot
Rack Hardware and Power management
$ 72790
$ 727.00
24.00
1
CVI
CVI
Misc. Cabling, Connectors and Installation
$ 5,010.00
,01D
$ 5 0.O
SUMMARY
EACH TOTAL
-
Equipment
$ 60,607.00
Parts & Materials
$ 5,010.00
- -
EQUIPMENT & SHIPPING TOTAL
INTEGRATIONSERVICES TOTAL
_"$-65,817.00
$-39,837 00
_
limltatlons and Exclnslons
1. Client shall be responsible for dedicated electrical A/C power and conduits (as required) to all
specified locations. All A/V conduits shall be dedicated for Comp View wiring and of adequate size.
2. Client shall be responsible for all LAN and CCTV cable and connections.
3. Client shall be responsible for modifications to ceilings, walls, finish work and custom paint finishes (if
required).
4. Client and Comp View shall agree upon project schedule. Client shall provide access to facility,
furniture and owner furnished equipment (O.F.E.) in accordance with that schedule.
5. Unless otherwise specified in this document, customer shall supply all computer equipment.
Including but not limited to: desktop computers, laptops, and network hardware.
6. Equipment and labor prices are estimated based on the project detailed in this signed document. An}
changes or additions to the project shall affect the cost.
Confidential Page 6 1/6/2014
Page 29 of 47
ClientAothorizatlon
I, , acting as a representative of, agree that the information contained
in this scope of work is accurate, and represents intent and detail for, goods and/or services provided as
referenced to this document,
Client Representative Comp View Representative
Date
Confidential Page 7 1/6/2014
Page 30 of 47
10650 Humbolt Street I Los Alamitos, CA 90720
P: 562.430.9500 1 P: 800.448.8439 1 P: 562.430.1002
www.CompV!ew.com
Registered and Bonded
Oregon LTD Energy
#34-514CLE
California C-7
#778555
Oregon CCB
#134110
Utah Business
#20050108
Minnesota Business
#102248
Idaho Electrical
#32414
Minnesota Contractor
TS02057
Idaho Contractor
#16075
Washington Electrical
#COMPW1961co
Montana Contractor
9152978
Washington Contractor
#COMPVI"015DT
Nevada Contractor
#71540
Wyoming Contractor
#LV -G-19651
Project Number: LA3475
Account Executive: Ray Phillipson
Date: 1/6/2014
Proposal Revision #:
Proposal for System Integration Lake Elsinore Cultural Center ; Cultural Center Broadcast -AV System
CompView proposes to provide audio/video system integration sales and/or service as defined in the attached
documentation for
Project Total $ 105,654.00
Sales Tax $ 5,265.36
Total Proposal $ 110,919.36
Please refer to the project number and proposal number on all communications.
Extend to 1 -Year Service Contract
PerformancePlus DX $ 2,377.00
Total Proposal With 1 -Year On-site Service Contract -113,296.36
Accept Decline Service Contract
Client Signature _
Terms of Payment
50% down to order equipment and schedule installation,
Monthly progress payments thereafter,
1. Projected completion date is subject to availability of materials and workforce.
2. Material order and workforce allocation is subject to terms of payment as shown below.
3. Any changes or additions to the project may affect the completion date.
CompView Confidential 1/6/2014 Page 1
Page 31 of 47
1. Client shall be responsible for dedicated electrical A/C power and conduits (as required) to all spec
locations. All AN conduits shall be dedicated for CompView wiring and of adequate size, Detailed
specifications can be provided by CompView,
2. Client shall be responsible for installation of all LAN and CCTV cable and connections..
3, This proposal shall remain valid for 30 days from date issued.
4. Client shall provide electrical infrastructure, work surfaces, millwork, openings, structural requirements,
custom finishes or painting for the proper installation and operation of the equipment, and ensure compliance
with the installation and use of electrical circuits. Delays resulting in overtime or unusual costs may result in
additional charges. All equipment shall be installed with stock factory finish.
5. Unless otherwise specified in this document, customer shall supply all computer equipment. Including but not
limited to: desktop computers, laptops, network hardware, routing and wiring.
6. CompView personnel shall have full access to the installation site on the agreed upon dates and times. One
half days labor will be charged to the client for each technician unable to work due to an inaccessible
installation site, or site conditions which prevent the performance of this agreement. Additionally, any project
timeframes previously agreed to become null and void. Any schedule changes must be requested in writing
48 hours prior to installation to avoid charges.
7. Owner Furnished Equipment (OFE): When equipment for the project being proposed herein is being supplied
by anyone other than CVI the following must be understood.
A. If equipment needs to be repaired or refurbished it will be paid for by the client as a change order to this
proposal. This can impact schedule and project cost to the client.
B. The equipment and its exact make and model being supplied needs to be listed as OFE on the line item
equipment list attached with this proposal to be considered an approved item for this project.
C. Only equipment approved in writing by our engineering staff will be accepted. If equipment not approved
by engineering is provided to us for installation it is almost assured there will be integration issues that
may or may not be able to be resolved by a change order to this proposal.
D. Use of non -approved equipment in integrated AV projects always adds time to the schedule, increased
labor costs and negatively impacts the systems operations and usability.
(Reference the attached Scope of Work (Attachment "A") I
CompView, Inc. Statement of Performance
This statement of performance is intended to provide you with our working standards and expectations while
planning and installing your presentation system. Please feel free to request references from other projects to
validate the performance standards we have set forth in this statement.
CompView shall install all equipment in accordance with the manufacturers' specifications, national
and local regulation ordinances and codes, including all OSHA guidelines, Unless specifically
stated, all work shall be performed during the normal working hours of Monday through Friday,
between 8:OOAM and 5:OOPM, except for recognized holidays.
All equipment, with the exception of equipment intended for portable use, shall be affixed
permanently into place. Equipment racks and cabinets shall be square and plumb. Fasteners and
supports shall be carefully selected to match the structural and weight requirements of the
equipment to be installed and that of the mounting structure,
CompView Confidential 1/6/2014 Page 2
Page 32 of 47
iii) CompView shall take all possible precautions to prevent hum or distortions created by ground
differential, electromagnetic or electrostatic fields; and to supply adequate ventilation to all
equipment as specified by the manufacturer. All equipment shall be installed with provisions for the
safety of the operator, with all controls accessible as specified under ADA guidelines. CompView
shall notify you of any hum or distortions beyond CompView control caused by interference with the
building structure, electrical or existing equipment and advise you of their alternatives to alleviate the
problem. CompView shall advise you of any unsatisfactory operating condition due to temperature,
humidity, ventilation, mechanical structure or other safety concern beyond CompView control and
advise you of alternatives to alleviate the condition.
iv) All wiring and conduit shall be in strict conformity with good engineering practice as established by
the International Communications Industries Association and the low voltage section of national and
local electrical codes. Extreme care shall be taken in wiring as not to exceed the bend radius,
tensile strength or any other condition, which may result in damage to the cable or equipment. All
joints and connections shall be made with rosin core solder, crimp, or other approved mechanical
connectors.
v) All connections and cable ends shall be identified with labels or tags and nomenclature as
established by the International Communications Industries Association. All labels and tags shall be
permanently affixed and correspond to labels on the provided as -built drawings.
vi) CompView lists all equipment to be Installed as part of the contract. Unless specifically stated,
CompView shall not install equipment other than that shown in the contract. If you have other
equipment requiring installation, please contact us for consultation.
vii) Client shall provide electrical infrastructure, work surfaces, millwork, openings, structural
requirements, custom finishes or painting for the proper Installation and operation of the equipment,
and ensure compliance with the installation and use of electrical circuits. Delays resulting in
overtime or unusual costs may result in additional charges. All equipment shall be installed with
stock factory finish.
viii) Unless specifically stated, CompView shall receive free access and vehicle parking, to the
installation site and suitable secure space for the storage of equipment before installation.
CompView cannot assume responsibility for the condition or adequacy of the facility in which the
system is to be stored, installed or operated.
ix) Upon arrival for installation. CompView shall receive immediate access to the system and
equipment. To avoid additional charges, please contact your project manager if delays in access are
expected.
2) Workmanship and Staffing
i) All CompView workmanship shall be neat and detail oriented during and upon completion of the
system integration. So that consistency may be maintained, CompView asks that you provide
replacement ceiling tiles as required due to changes in the ceiling layout resulting from the
installation or removal of equipment.
ii) All CompView staff and contractors shall conduct themselves in a professional, courteous manner,
maintaining a clean-cut appearance and acceptable dress. All CompView staff are expected to
check in and out with client or an assigned contact at the beginning and end of the workday.
Iii) CompView staff shall maintain a clean and safe work environment. All unused materials,
containers, tools and equipment shall be removed whenever possible. CompView shall take
precautions to protect all floors, walls, windows and other surfaces from stains, marring or other
damage.
N) CompView shall assign sufficient staff to the project to meet scheduling requirements.
CompView Confidential 1/6/2014 Page 3
Page 33 of 47
3) Project Coordination
I) During the system integration, all communication relative to the project should be directed to your
project manager.
ii) CompView shall coordinate and cooperate with other trades to ensure satisfactory work progress.
CompView shall notify you if other contractors or other delays impede our work so that additional
charges may be avoided. All equipment stored in the care of CompView or in your facility must be
paid for in full as agreed upon during the purchase negotiations.
iii) CompView may make minor moves or changes necessary to accommodate other equipment or to
preserve symmetry and a pleasing appearance without additional claims for payment. The project
manager shall provide you with change order documents for work deviating from provided
preliminary drawings approved during the purchase negotiations in equipment, location or layout.
iv) Where the system defined in this contract interfaces with lighting controls, motors, relays, screen
controls, telephone systems, networks or other electrical or mechanical systems, CompView shall
provide labeled terminal connections or other easily identifiable connection points, to which
interfacing connections may be made by other contractors.
v) CompView cannot be responsible for the operation, performance or warranty of equipment outside
this contract. CompView does not warrant that equipment supplied by others can be connected or
shall function properly except as specified by the project documentation.
esting and Adjustments
vi) Initial Tests and Adjustments
vii) CompView shall configure all necessary equipment and perform tests in accordance to the
guidelines established by the manufacturer and the International Communications Industries
Association. CompView shall adjust or modify the systems as necessary to provide system
performance conforming to the specifications at no additional cost.
viii) Performance Tests
ix) You may review the installed system upon integration completion. CompView shall demonstrate the
performance of each feature and capability of the system. Please feel free to furnish testing
materials and criteria for use during the demonstration.
x) You may request testing of any individual system component or subsystem, the screening of testing
materials or criteria, or other reasonable tests to demonstrate the system performance.
xi) If the need for additional adjustments becomes evident during the demonstration and testing,
CompView shall adjust the systems to comply with these specifications at no additional cost, and
resume testing.
xii) If deficiencies or need for changes are revealed during the demonstration and testing, the project
manager shall prepare a punch list. CompView shall rectify the noted deficiencies at no additional
cost and make the requested changes promptly upon completion of the demonstration. If you
request changes, please keep in mind that these may necessitate a change order, and may extend
beyond acceptance of this contract.
xiii) Acceptance
xiv) Upon completion of the demonstration, the satisfactory resolution of all adjustments and deficiencies
and the delivery of all items ordered, CompView shall deliver a Notice of Completion to the Client.
The Client may dispute the Notice of Completion, within 10 working days, by providing to CompView
a written description of why they feel the project is not complete. Notwithstanding dispute,
CompView shall invoice the Client for final payment 10 working days after delivery of the Notice of
Completion.
xv) CompView shall extend a 90 -day system warranty from the date of your acceptance of the system,
unless superseded by an extended warranty, service contract or preventative maintenance contract.
xvi) Unless specifically stated, CompView cannot guarantee functionality of the system, any subsystem
or component prior to your acceptance.
CompView Confidential 1/6/2014 Page 4
Page 34 of 47
Documentation
1) Data Files, Handbooks and Drawings
i) CompView shall provide, in electronic media, all equipment operation instructions, warranty
documents, etc. If purchased, "B" size drawings shall be provided for system schematics and wiring
diagrams.
il) CompView shall provide a secure storage container containing all setup remote controls and copies
of programming diskettes, as applicable.
iii) One copy of this documentation shall be provided, unless specified prior in this contract.
2) Service Manuals
1) Service manuals may be purchased from CompView at an additional charge for any equipment
included in the system, if available from the manufacturer.
Training
a) CompView shall provide one operation training session of up to two hours at no additional cost, to
include hands-on operation and basic maintenance. In addition, all presenters are encouraged to attend
the operation training session.
b) Additional in-depth training on system setup, troubleshooting, signals flow and presentation techniques
are available from CompView at an additional charge.
Warranty
a) CompView will extend a 1 year Workmanship Warranty on all its installation projects from the date of
client acceptance. This extends to our installation techniques, our cabling, connectors, structural
elements, mountings, equipment rack wiring, internal adjustments, etc. This does not include equipment
not manufactured by CompView. If we are called out for a workmanship Issue after the 90 day system
warranty period and there is no service contract in place we will repair or replace any faulty workmanship
on our installations. If it is deemed that the call is not a workmanship issue but an equipment failure, user
error, tampering with external adjustments, and wiring or anything else not directly related to our
workmanship the client will be billed at our current labor and material rates.
b) All new equipment provided by CompView includes each manufacturer's full warranty from the date of
customer invoice. CompView shall address all warranty requirements as depot service only. Depot
service is the customer shipping the unit to an authorized factory warranty repair center. Involvement by
CompView personnel on-site will be covered under the included 90 day Extended System Warranty or
an Annual Service Contract otherwise will be billed at our current Time and Materials rates.
c) CompView shall extend a 90 -day system warranty from the date of your acceptance of the
system, unless superseded by a CompView Service contract extending this period to 1, 2 or 3
years.
d) CompView warrants the system to be free of defects in materials and workmanship and fit for the
intended purpose. This warranty does not cover equipment or system abuse, lamps and bulbs, misuse
including but not limited to: operating outside of environmental, electrical, temperature or humidity
specifications, system alterations neither approved nor performed by CompView or repair by a service
facility other than those authorized by the manufacturer.
e) CompView shall respond (via telephone, email or on-site) during the normal working hours of
Monday through Friday, between B:OOAM and 5:OOPM, except for recognized holidays. Service
required outside of normal working hours shall be billed at the normal hourly rates for overtime
work.
CompView Confidential 1/6/2014 Page 5
Page 35 of 47
t) Upon arrival for warranty service, CompView is expecting access to the system and equipment. To avoid
additional charges, please contact us 24 hours in advance if delays in access are to be expected. If our
technician arrive to a scheduled appointment and cannot gain access to the system or equipment to
affect a proper diagnosis or repair we will bill the service call at our standard time and material rates.
g) If it is required that equipment be removed for repair we will make every attempt to minimize the
impact on the system operation while the unit is being repaired. However, it is not possible to
guaranty any level of system operation. Loaner equipment is not included in our standard
warranties.
Additional Performance Details
1) Additional Costs, Payment and Rights of Ownership
i) Unless specifically stated in the terms of the purchase agreement, all shipping charges shall be
billed FOB point of shipment to the locations stipulated, and client shall also be responsible for the
payment of all excise sales, occupation, or any similar taxes applicable to the equipment, its sale or
use, even though not expressly set forth in the quotation. Upon delivery of all or any equipment
included in this contract, title and risk of loss to the delivered equipment shall be passed to client.
CompView shall retain a security interest in the equipment until all payments due have been made
in full. Further, on delinquent accounts, CompView may divert shipments or reschedule deliveries
on unfulfilled orders, and storage fees may be incurred at a billable rate of 1 % of value per month.
2) Shipping and Delivery
i) Shipping dates represent the best estimate of CompView. If manufacture, delivery or installation is
delayed, in whole or in part by forces beyond the control of CompView, time for performance shall
be extended by the duration of the delaying cause. CompView cannot be held responsible for any
delay in shipment or delivery caused by or due to war, strike, fire, flood, shipping damage, acts of
civil or military authority or any other cause, accidental or otherwise over which CompView has no
control.
3) Deferred Delivery
i) You may ask for a delay of shipment or installation of equipment that has already been ordered or
manufactured. CompView shall, upon receipt, place the equipment in storage at a billable rate of
1% of its value per month. You shall be invoiced for the equipment according to the terms of
payment in the purchase agreement.
ii) You may also ask for a delay of shipment or installation of equipment that has not yet been ordered
or manufactured. Please keep in mind that equipment costs may increase, as based upon the
manufacturers' list price increase occurring after the date upon which the equipment would have
been ordered by CompView. We also ask to be released from any delivery estimate or completion
deadline due to these circumstances.
4) Consequential and other Loss or Damage
i) CompView cannot be liable, by reason of any breach of contract or warranty, for the consequential
or special damages, economic loss or damages resulting from loss of use of the equipment. This
provision is not intended to preclude you from joining CompView in any action or claim brought
against you by a third party in which the action or claim alleges personal injury to the third party by
reason of negligence or willful misconduct by CompView.
5) Returns
i) Goods returned to CompView require a return authorization number. Goods being returned for other
than reasons of warranty or defect must be original undamaged and untarnished condition and must
include all original packaging and documentation. Restocking fees may apply to the items being
returned. Please consult us for specifics.
CompView Confidential 1/6/2014 Page 6
Page 36 of 47
6) Publicity
i) CompView may request to photograph your presentation system and request to publicize its'
relationship with and work for you to promote CompView business to other individual customers.
Your acceptance of our request is at your sole discretion.
ii) CompView may also ask if we can use you to provide individual references for the promotion of
CompView business. Your acceptance of this request is also at your sole discretion.
iii) CompView shall submit to you for approval any press releases or other publicly distributed
documentation for newspaper, magazine, trade journal, television, radio or other means of public
advertising which may include photographs of your system or acknowledgment of the relationship
with and work for you.
Thank you for the opportunity to serve you. Please feel free to contact your systems salesperson with any
questions or comments about our statement of performance.
Client Authorization
as a representative of City of Lake Elsinore, agree to the terms
set forth in this contract.
Ray Phillipson
Client Name Com View Representative
Date Date
CompView Confidential 1/6/2014 Page 7
Page 37 of 47
&Compview
The Source for Presentation Solutions
Prepared for: John Herrera
City of Lake Elsinore
130 Main St.
Lake Elsinore, CA, 92530
Jherrera@lake-elsinore.org
Quote
Quotation #:
LAKEEDAIS
Date:
January 6, 2014
705.51
(Quote valid for 30 days)
Prepared by:
Ray Phillipson
1
909-4840994
$ 7,544.44
800-448-8439 Customer Service
FAX: 909-484-0075
rphJllpsonjdfcptnpvieyy,G.P.m,
it; response to yourenqulry, Weare pleased to $uumil lAe/ollmving nucleus" sUbjecl to leans andcondllieasnetedbelom
Sub Total $
Item Number
Quantity
Description
705.51
DWI
21' Dais
1
211, 7 seal, laminate finish dais with cut-outs for gooseneck
$ 7,544.44
$ 7,644.44
microphones
DWI
D20-32
1
32" wide, matching laminate lectern with microphone and cable cut-
$ 1,274.44
$ 1,274.44
outs and a reading light
DWI
Service
1
Delivery and Set up of Dais and Lectern
$ 1,423.53
$ 1,423.53
Applicable fax and freight charges era added to your Mvolce.
Sub Total $
1D,242 41
8.00% Tax $
705.51
Freight $
Total if
10,947.92
Authorized Signature Date
DUNS: 17-488-3571
TAX ID: 93-0980767
CAGE: OES623
CompVlew Value Added Services:
- 24/7 Toll free technical support
- Education and Government discounts
-Complete customer protection training C1VIA5
- Trained and certified old consultants
- Regional design and Installation services available
CsmpVlewogers a 30 day sausrncoonguarantee erwllpndealenowduno. llnot corrrplelely sarlsned the proJedorcon Go ralunredandlhe volae npplisd lmvard Poe ptxelmse o/arrolherGwpmjeclnrs/greatororenual veAle. _
Reslocking fees rnayapply. dor doliveduabenrallon use ule'pollcies,securyfound or, out volule locosedal wwwconipvlew,com.
PORTLAND SEATTLE SAN FRANCISCO SAN OIE00 LOS ANGELES SALT LAKE CITY MINNEAPOLIS
Page 38 of 47
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AGENDA COVER SHEET
MEETING OF / ) Ll 12 V
F-71~ City Council F] Redevelopment Agency F-1 Other
DEPARTMENT: L lod 12
CONSENT: LE7YY)C (sD0A V;6eS Yl usia E,
APPEAL La `amu 0–so -t
BUSINESS:
RESOLUTION: 171 ORDINANCES F7PUBLIC HEARING
ATTACHMENTS
F��Report emailed to Cleric
■ a a a a a a a 0 a a a a a a a a. a a a ... a ..... a ... a a a a a 0 a ........ s a a a a a. a ...... a .... a 1
FOLLOW UP DIRECTION:
0 a a a a a a■.■ a■■■. a R a 9 M a a a a a a a a 0 a .. ■ a a■■ a a a■.■ ... a a a a a a a a a. a a a .. 9 1
Submitted by: I F}UrS Date: ��✓
Approved by:
Department Head: Date:
Finance Director: Date:
City Manager: Date: 1 %
f� CC)1�F
REPORT TO CITY COUNCIL
TO: HONORABLE MAYOR AND COUNCILMEMBERS
FROM: GRANT YATES, CITY MANAGER
DATE: JANUARY 14, 2014
SUBJECT: LAKE ELSINORE MUNICIPAL CODE WAIVER FOR GOOD VIBES
MUSIC FESTIVAL ON THE LAKE AT LA LAGUNA RESORT &
BOATLAUNCH
Recommendation
Waive Lake Elsinore Municipal Code section 9.28.030 Furnishing Alcoholic
Beverages in Public for the proposed "Good Vibes Music Festival on the Lake"
Special Event, subject to compliance with all other conditions for the event as
approved by the City Manager.
Background
City Staff is processing a Special Event application from Eveni Pulu, of E.J.P.
International LLC, to hold the first Good Vibes Music Festival on the Lake at the La
Laguna Resort on February 15'" and 16'"
This event is a Music Festival to promote environmental awareness and music
education. Reggae bands will be the headliners for the two-day festival, which will
also feature merchandise vendors, food vendors, and gated beer & wine gardens.
Attendance is estimated at 10,000 to 15,000 people per day.
The Organizer will adhere to the City's Public Safety requirements, which will include
sufficient staffing of Sheriff and Fire personnel. In addition, E.J.P. International is
working with Cal -Trans to obtain approval and ensure compliance with all state
codes and traffic control plans along Riverside Drive (HWY 74).
AGENDA ITEM NO. 12
Page 1 of 15
Good Vibes Music Festival
January 14, 2014
Page 2
Discussion
To serve beer and wine at the event, the Organizer is requesting a waiver of
LEMC Section 9.28.030 (Furnishing alcoholic beverages in public). Below
are the City's draft conditions for serving alcohol at the event.
1. The Organizer shall obtain a Daily Beer & Wine license for each day of
the event from the California Department of Alcoholic Beverage Control.
a. Applicant must comply with any and all requirements and
regulations indicated by the Department of Alcoholic Beverage
Control. The issuance of an ABC letter is conditional and is subject
to revocation for any violation of the Alcohol Beverage Control Act
or other state law. Adequate security measures must be in place to
secure all alcoholic beverages from patrons and to prevent
accessibility to minors.
2. Enclosed "Beer & Wine" garden(s) are permitted at the event site, subject
to approval of the means & methods to enclose the garden(s) by the
Sheriff's Department.
a. There are no outside alcoholic beverages allowed, and alcohol
consumption will be confined to the beer and wine garden area.
b. The garden(s) should be maintained and secured by an
adequate number of staff, and should also be large enough to
accommodate a substantial number of people. The beer garden
material should be free standing and approximately three feet
in height (e.g. portable picket or lattice fencing, etc.).
c. All entrances/exits must be at least four feet wide and free of
any obstructions. The use of beer luges, drinking funnels, or
any other such item will be prohibited.
3. The Organizers shall require proper identification to verify legal drinking
age of patrons and all alcoholic beverages shall be consumed within
the confines of the enclosed garden area(s).
4. The Organizers shall ban or inspect all ice chests (coolers) and other
spectator totes to prevent alcohol from being brought into the event site.
5. Beer -ID check stands to wristband all persons 21 years and older
wishing to purchase alcohol.
6. Limit of one (1) alcohol beverage per person per sale.
7. Beer/Wine garden(s) hours of operation will be limited to 11:00 a.rn.-
9:00 p.m., and vendors must cease alcohol sales one (1) hour prior to
end of event (9:00 PM).
Page 2 of 15
Good Vibes Music Festival
January 14, 2014
Page 3
Fiscal Im act
None.
Prepared by: Claudia Davis, Manager
Lake, Parks and Recreation Department
Approved by: Pat Kilroy, Director r
Lake, Parks and Recreation Department
Approved by: Grant Yates, City Manager
Attachments:
• Event Site Maps
Page 3 of 15
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Approved by:
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Finance Director: Date: ] 1
City Manager: Date: 4 'r
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MEETING OF
City Council
a Redevelopment Agency F-1 Other
DEPARTMENT:
CONSENT:
APPEAL
BUSINESS:
a RESOLUTION:
ORDINANCES
PUBLIC HEARING
ATTACHMENTS:
Report emailed to
Clerk
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Approved by:
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City Manager: Date: 4 'r
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CITY OF
LADE , LSINORT
�` DREAM EXTREME -
REPORT TO CITY COUNCIL
TO: HONORABLE MAYOR
AND MEMBERS OF THE CITY COUNCIL
FROM: GRANT YATES
CITY MANAGER
DATE: JANUARY 14, 2014
SUBJECT: 2013/14 SUPPLEMENTAL LAW ENFORCEMENT SERVICES FUND
(SLESF) GRANT
Recommendations
Approve the expenditure plan and the allocation of funds from the SLESF Grant.
Background
The City of Lake Elsinore is eligible to receive a grant from the Supplemental Law
Enforcement Services Fund (SLESF). The $100,000 grant is funded by the State of
California and administered by the County of Riverside.
Discussion
These funds are to be utilized by the Police Department to support a variety of activities
to prevent and control crime and improve the criminal justice system within the City.
One of the requirements of the application process is for the SLESF Grant Program to
be considered at a public meeting.
Fiscal Impact
SLESF Grant Funds are to be designated to support the following programs:
$ 70,000.00 — Salaries and Benefits utilized to fund the following special programs,
1. Special Enforcement Team
2. Traffic Enforcement
$ 40,000.00 - Equipment
$ 3,255.86 — Services and Supplies
$113,255.86 — Total FY 13/14 Expenditures Planned
AGENDA ITEM NO. 13
Page t of 7
2013114 SLESF Grant
January 14, 2014
Page 2
The above Expenditure Plan combines the $100,000 fiscal year 2013-2014 grant with
the unexpended grant balance of $13,255.86 remaining at fiscal year-end 2012-2013.
Prepared by: Nancy Lassey
Acting Finance anagen
Reviewed by: Shelley Kennedy -Smith
Chief of Police
Approved by: Grant Yates
City Manager
Attachments: 2013-14 Enhancing Law Enforcement Activities Subaccount Citizens'
Option for Public Safety City Allocation Report
Supplemental Law Enforcement Expenditure Plan
Final Accounting of FYE June 30, 2013 Supplemental Law Enforcement
Grant Expenditures
Page 2 of 7
Attachment II
2013-14 Enhancing Law Enforcement Activities Subaccount
Citizens' Option for Public Safety
Front-line Law Enforcement Allocation for 2013-14
City/County
City/County Population
Estimates 111/2013
Projected
Allocations by
City/County
Percent of
Allocation by
City/County
Unincorporated
109,739
175,088
0.20589529%
Plumes
19,643
200,000
0.23519064%
Portola
2,039
100,000
0.11759532%
Unincorporated
17,604
100,000
0.11759532%
Riverside
2,255,059
4,431,321
5.21102603%
Banning
30,170
100,000
0.11759532%
Beaumont
39,776
100,000
0.11759532%
Blythe
19,606
100,000
0.11759532%
Calimesa
8,094
100,000
0.11759532%
Canyon Lake
10,768
100,000
0.11759532%
Cathedral City
52,337
100,000
0.11759532%
Coachella
42,784
100,000
0.11759532%
Corona
156,823
250,211
0.29423642%
Desert Hot Springs
27,828
100,000
0.11759532%
Eastvale
57,251
100,000
0.11759532%
Hemet
80,877
129,039
0.15174382%
Indian Wells
5,081
100,000
0.11759532%
Indio
81,393
129,862
0.15271163%
Jurupa Valley
97,246
155,156
0.18245619%
Lake Elsinore
55,430
100,000
0.11759532%
La Quints
38,401
100,000
0.11759532%
Menifee
82,292
131,297
0.15439912%
Moreno Valley
198,129
316,114
0.37173526%
Murrieta
105,832
168,855
0.19856557%
Norco
26,626
100,000
0.11759532%
Palm Desert
49,949
100,000
0.11759532%
Palm Springs
45,712
100,000
0.11759532%
Perris
70,963
113,221
0.13314259%
Rancho Mirage
17,639
100,000
0.11759532%
Riverside
311,955
497,724
0.58530012%
San Jacinto
45,217
100,000
0.11759532%
Temecula
104,870
167,334
0.19677695%
Wiidomar
33,174
100,000
0.11759532%
Unincorporated
358,827
572,508
0.67324260%
Sacramento
1,445,806
2,466,893
2.90095065%
Citrus Heights
84,345
134,572
0.15825037%
Elk Grove
159,074
253,802
0.29845927%
Folsom
72,294
115,345
0.13564032%
Galt
24,185
100,000
0.11759532%
Isleton
815
100,000
0.11759532%
Rancho Cordova
66,927
106,782
0.12557063%
Sacramento
473,509
755,483
0.88841263%
Page 3 of 7
Page 4 of 7
Supplemental Law Enforcement Standardized Forms
Expenditure Pian
FY 20.3-2014
City Name: LAKE ELSINORE
Beginning Fund Balance
Prior Yr Allocation
Received in Current Year
Current Year Allocation
EXPENDITURE PLANNED
13,255.86
100,000.00
100,000.00
Salaries and Benefits 70,000.00
Services and Supplies 3,255.86
Equipment 40,000.00
Administrative Overhead -
Total Expenditure Plannedl 11,
Date approved by the City Council:
The City Manager hereby certifies that the Supplemental Law Enforcement Services Plan
was submitted to the City Council and approved as listed.
City Manager Signature Date
Please provide the name of a contact person if there are any questions:
Lt. James Adams
Name
FY 2013-14 City Expenditure Plan Form
01/06/14
Date
Page 5 of 7
Page 6 of 7
City Name:
Supplemental Law Enforcement Standardized Forms
Oversight Committee Summary
For Fiscal Year Ended June 30, 2013
Lake Elsinore
Riverside County
Categories
Amounts
Beginning Fund Balance 94,076,73
Prior Yr Adjustment (189.67)
Prior Yr Encumbrance Reversal
Revised Beginning Fund Balance 93,887.06
REVENUE
State Funding 100,000.00
Interest Revenue 812.91
Other Revenue
Total Revenue 100,812.91
EXPENDITURE
Salaries and Benefits
110,000.00
Services and Supplies
56,503.59
Equipment
14,940.52
Administrative Overhead
Total Expenditure
181,444.11
Excess (deficiency) Revenue
Over(under)Expenditures
80,631.20
Reverted Monies and Penalties
Ending Fund Balance
STATISTICAL DATA
Positions
Sworn Officers
Correctional Officers
Prosecutors
Investigators
Support Staff
Total Positions
C_ 13,255.86
0.61
0.61
The Chief Financial Officer hereby certifies that the "State Funding" amounts equal the payments issued by
the Riverside County Auditor -Controller
t Financial Officer (Siynau"'e) Date /_
James Riley (� 951-674-3124, Ext. 212
Typed Name of Chief Financial Officer Telephone Number
Page 7 of 7
AGENDA COVER SHEET � �t6
MEETING OF
_ 1/14 / / �
City Council E:1 Redevelopment Agency Other
DEPARTMENT:
F1 CONSENT:
APPEAL
BUSINESS:
RESOLUTION:Ly� ORDINANCES F—] PUBLIC HEARING
ATTACHMENTS:
Report emailed to Clerk
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Date:
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City Manager: Date:
CITY O F
LASE LSINORE
DREAM EXTKEME_
REPORT TO CITY COUNCIL
TO: HONORABLE MAYOR
AND MEMBERS OF THE CITY COUNCIL
FROM: VIRGINIA J. BLOOM, CITY CLERK
DATE: JANUARY 14, 2014
SUBJECT: SECOND READING AND ADOPTION OF ORDINANCE
NO. 2013-1320
Recommendation
It is recommended that the City Council waive further reading and adopt by title only
ORDINANCE NO. 2013-1320 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF LAKE ELSINORE, CALIFORNIA, APPROVING ZONE CHANGE NO. 2013-04,
KNOWN AS THE CONSISTENCY ZONING PROJECT — PHASE III, AMENDING THE
OFFICIAL ZONING MAP, CHANGING THE ZONING OF VARIOUS PARCELS IN THE
EAST LAKE, NORTH PEAK AND LAKE VIEW DISTRICTS OF THE CITY TO ZONES
CONSISTENT WITH THE GENERAL PLAN DESIGNATIONS THEREIN, by roll -call
vote.
Discussion
The above -referenced Ordinance was introduced at the regular Council meeting of
December 10, 2013, relating to the Consistency Zone Amendments with the General
Plan. It is now being presented for second reading and adoption by title only.
Prepared by: Virginia J. Bloom, City Clerk
Approved by: Grant Yates, City Manager
Attachment: Ordinance No. 2013-1320
AGENDA ITEM NO. 15
Page 1 of 8
ORDINANCE NO. 2013-1320
ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LAKE
ELSINORE, CALIFORNIA, APPROVING ZONE CHANGE NO.
2013-04, KNOWN AS THE CONSISTENCY ZONING PROJECT —
PHASE III, AMENDING THE OFFICIAL ZONING MAP, CHANGING
THE ZONING OF VARIOUS PARCELS IN THE EAST LAKE,
NORTH PEAK AND LAKE VIEW DISTRICTS OF THE CITY TO
ZONES CONSISTENT WITH THE GENERAL PLAN
DESIGNATIONS THEREIN.
WHEREAS, the City of Lake Elsinore adopted an update to its General Plan on
December 13, 2011, which established designations on various properties throughout
the East Lake, North Peak and Lake View Districts of the City, as presented on the
General Plan Land Use Plan; and
WHEREAS, Government Code Section 65103 empowers the legislative body to
implement the General Plan through actions including, but not limited to, the
administration of zoning ordinances; and
WHEREAS, Government Code Section 65860 requires that a city's zoning
ordinances be consistent with its general plan; and
WHEREAS, Resolution No. 2004-11 of the City of Lake Elsinore, which
establishes procedures and requirements for implementation of the Western Riverside
County Multiple Species Habitat Conservation Plan, specifically exempts the adoption
or amendment of any land use or zoning ordinance in Section IV — Exemptions; and
WHEREAS, on October 1, 2013 and December 3, 2013 at duly noticed public
hearings, the Planning Commission considered evidence presented by the Community
Development Department and other interested parties with respect to this item; and
made its recommendation in favor of Zone Change No. 2013-04 by adopting Planning
Commission Resolution No. 2013-74 recommending to the City Council approval of
Zone Change No. 2013-04; and
WHEREAS, on December 10, 2013 at a duly noticed public hearing, the City
Council has considered the recommendation of the Planning Commission as well as
evidence presented by the Community Development Department and other interested
parties with respect to this item.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LAKE ELSINORE,
CALIFORNIA, DOES HEREBY ORDAIN AS FOLLOWS:
SECTION 1. The City Council has reviewed and analyzed the proposed zone
changes pursuant to the California Planning and Zoning Laws (Cal. Gov. Code §65000
of seq.), the Lake Elsinore General Plan and the Lake Elsinore Municipal Code and
finds and determines that the proposed zone changes are consistent with the
Page 3 of 8
Ordinance No. 2013-1320
Page 2 of 6
requirements of California Planning and Zoning Law and with the goals and policies of
the Lake Elsinore General Plan and the LEMC.
SECTION 2. Pursuant to Section 21080 (c) (2) of the California Environmental
Quality Act (CEQA), the City Council determines that the Recirculated Program
Environmental Impact Report certified for the update to the General Plan is adequate
and prepared in accordance with the requirements of CEQA which analyzes
environmental effects of the Project. Because Zone Change No. 2013-04 implements
the General Plan with the appropriate zoning districts for development within the East
Lake, North Peak and Lake View Districts of the City, no additional environmental
review is required.
SECTION 3. That in accordance with the State Planning and Zoning Law, the
City Council hereby makes the following findings for the approval of Zone Change No.
2013-04:
1. The proposed zone changes will not be a) detrimental to the health, safety,
comfort or general welfare of the persons residing or working within the
neighborhood of the proposed zone changes or within the City, or b) injurious to
the property or improvements in the neighborhood or within the City.
a. The proposed zone change implements the adopted General Plan
Update of December 13, 2011, which was analyzed relative to its
potential to have detrimental effects.
b. The proposed zone change will eliminate inconsistencies with the
adopted General Plan Update.
C. The proposed zone change will be beneficial to the public health,
safety, comfort and welfare and will improve the property in the
neighborhood and the City by allowing a variety of residential,
commercial, recreational, public/institutional and open space uses to
be established in the East Lake, North Peak and Lake View Districts
within the City.
2. The proposed zone changes will permit reasonable development of the area
consistent with its constraints and will make the area more compatible with
adjacent properties.
a. The proposed zone change utilizes high density residential projects as
transitional areas between single family residential and commercial
uses.
b. The proposed zone change takes into consideration existing, active
development as well as vacant properties.
3. The proposed zone changes would implement a land use density, intensity and
usage more in character with the subject property's location, access, and
Page 4 of 8
Ordinance No. 2013-1320
Page 3 of 6
constraints consistent with the adopted General Plan Update and subsequent
text amendments to the zoning code.
a. The proposed zone changes provide a distribution of active recreation,
public/institutional, and open space uses throughout the affected
Districts, and in close proximity to neighborhood residents.
b. The proposed zone changes provide the City a variety of residential
densities and housing types for its citizens.
4. The proposed zone changes implement the goals of the East Lake, North Peak
and Lake View Districts to integrate land uses, to preserve the open space and
recreational character of the City, to enhance pedestrian circulation, and to
ensure that new growth respects the environmental sensitivity of the natural
wetlands, floodway and floodplain.
a. Floodways are appropriately zoned in these Districts in accordance
with FEMA maps.
b. Public uses are appropriately zoned and identified.
C. Properties surrounding the amended North Peak Specific Plan are
zoned to be harmonious and sensitive to the existing land forms,
topography and vegetation.
d. The proposed zoning allows for a revitalized and healthy mixed-use
corridor along Riverside Drive in accordance with the primary goal of
the Lake View District.
5. The proposed zone changes will not have a significant effect on the
environment.
a. The potential impacts of the General Plan update have been analyzed
in the Recirculated Environmental Impact Report (SCH #2005121019)
prepared for the City of Lake Elsinore General Plan ("General Plan
EIR') and its related cases which was certified on December 13, 2011,
and adequate mitigation measures have been prepared where
necessary. Accordingly, the impacts of the proposed zone change
have been disclosed, analyzed and mitigated to the extent feasible in
the General Plan EIR. A copy of the General Plan EIR is available for
inspection in the City of Lake Elsinore Community Development
Department, 130 S. Main Street, Lake Elsinore, CA.
SECTION 4. Based upon the evidence presented, both written and testimonial
and such other matters as reflected in the record, and the above findings, the City
Council hereby adopts Zone Change No. 2013-04, making the following zone changes
to the City of Lake Elsinore Official Zoning Map, as shown in Exhibits `D', `E', `G.' and
'H' attached:
Page 5 of 8
Ordinance No. 2013-1320
Page 4 of 6
East Lake District — Assessor's Parcel No. 373-300-027 from CP Commercial
Park to PI Public/Institutional and Assessor's Parcel No. 373-300-028 from CP
Commercial Park to R Recreation;
As shown on Exhibit 'D.'
North Peak District — Assessor's Parcel Nos. 347-020-009; 347-270-012; -013,
-016, -025 thru -028, -033 and -034; and 347-280-013, -014, and -031 thru -034 from
SPA Specific Plan Area to RMR Rural Mountainous Residential; and
Assessor's Parcel No. 347-020-012 from SPA Specific Plan Area to OS Open
Space; and
Assessor's Parcel Nos. 347-110-072 and -073 from SPA Specific Plan Area to
C2 General Commercial;
As shown on Exhibit'E.'
Lake View District, Area 1 —Assessor's Parcel Nos. (Bayless) 391-790-009 and
391-800-002, -003 and -004 from RR Rural Residential to R1 Single Family
Residential; and
Assessor's Parcel Nos. 391-790-006 (Riverside County Parks and Open Space
District) from RMR Rural Mountainous Residential to OS Open Space; 391-790-005, -
011 and -012 (Regional Conservation Authority) from RMR Rural Mountainous
Residential to OS Open Space; and 391-260-020, -033, -037, and -039 from R1 Single
Family Residential to OS Open Space; and
Assessor's Parcel No. 391-790-014 from OS Open Space to R1 Single Family
Residential; and
Assessor's Parcel Nos. 389-290-001, -002, 009, -010, -013, -014, -017, -019, -
020, -022, -023, and -025 thru -029 from RR Rural Residential to R1 Single Family
Residential; and
Assessor's Parcel No. 389-495-001 from R1 Single Family Residential to P/I
Public/Institutional;
As shown on Exhibit'G.'
Lake View District, Area 2 — Assessor's Parcel Nos. (Lakeside High School)
379-030-024 and -026; and 379-050-017, -037 and -038 from R1 Single Family
Residential and CP Commercial Park to PI Public/Institutional; and
Assessor's Parcel No. (Elsinore Valley Municipal Water District) 379-110-013
from R-3 High Density Residential to PI Public/Institutional; and
Page 6 of 8
Ordinance No, 2013-1320
Page 5 of 6
A portion of Assessor's Parcel No. 379-111-011, -010, -016 from CP Commercial
Park to R3 High Density Residential; and
Assessor's Parcel Nos. 379-330-001 thru -022; 379-331-001 thru -022; and 379-
173-001 thru -007 and -010 from R3 High Density Residential to R2 Medium Density
Residential; and
Assessor's Parcel Nos. (Quail Drive) 379-381-023 thru -051; and 379-382-004
thru -011; -014 thru -041 from R1 Single Family Residential to R2 Medium Density
Residential; and
Assessor's Parcel Nos. 379-132-003, -009 and -034; 379-133-006 and -015;
from R3 High Density Residential to R2 Medium Density Residential; and
Assessor's Parcel Nos. 379-131-020 and -021; and 379-380-019 from CP
Commercial Park to C2 General Commercial; and 379-132-013 from R1 Single Family
Residential and CP Commercial Park to C2 General Commercial; and
Assessor's Parcel No. 379-160-002, -014, -015, and a portion of -004 from R3
High Density Residential and CP Commercial Park to C2 General Commercial; and
379-161-012, -013, and -037 from R3 High Density Residential to R2 Medium Density
Residential; and
Assessor's Parcel Nos. 379-222-006, -007, -014, and -017; 379-224-003, -005, -
006, -010, -011, -015 thru -018, and -020 from CP Commercial Park to C2 General
Commercial; and
Assessor's Parcel Nos.379-201-001 thru -009 and -012 thru -016; and 379-211-
006 thru -009, -011. -014, -015, -022 and -023 from CP Commercial Park to C2 General
Commercial; and
Assessor's Parcel No. 379-290-026 from R3 High Density Residential to C1
Neighborhood Commercial; and
Assessor's Parcel Nos. 378-281-005 thru -008, -019 thru -022 from R2 Medium
Density Residential to C1 Neighborhood Commercial; and 378-282-004, -005, -006,
-025 and -027; 378-283-001 thru -005; -011, -012, -013; 378-284-001 thru -011; and
378-285-002 thru -007 from C1 Neighborhood Commercial to R2 Medium Density
Residential; and
Assessor's Parcel Nos. 379-150-002, -041, -042, -043, and -048 thru -051 from
R1 Single Family Residential to RE Estate Single Family Residential; 379-250-013
and -025 from R2 Medium Density Residential to RE Estate Single Family
Residential; and 379-423-001 thru -026 from RE Estate Single Family Residential to
R1 Single Family Residential; and
Page 7 of 8
Ordinance No. 2013-1320
Page 6 of 6
Assessor's Parcel No. 387-461-032 from R1 Single Family Residential to PI
Public/institutional; and 387-461-034 from R1 Single Family Residential to R
Recreation;
As shown on Exhibit'H.'
SECTION 5. If any provision, clause, sentence or paragraph of this Ordinance or
the application thereof to any person or circumstance shall be held invalid, such
invalidity shall not affect the other provisions of this Ordinance and are thereby declared
to be severable.
SECTION 6. This Ordinance shall take effect thirty (30) days after the date of its
final passage. The City Clerk shall certify as to adoption of this Ordinance and cause
this Ordinance to be published and posted in the manner required by law.
PASSED, APPROVED, AND INTRODUCED at a regular meeting of the City
Council of the City of Lake Elsinore, California, on the 10th day of December, 2013, and
adopted at a regular meeting of the City Council of the City of Lake Elsinore, California
on the 14 day of January, 2014.
Natasha Johnson, Mayor
ATTEST:
Virginia J. Bloom, City Clerk
APPROVED AS TO FORM:
Barbara Z. Leibold, City Attorney
Page 8 of 8
AGENDA COVER SHEET {1 /
MEETING OF `J A"t4 P4 ,e y /4 2 01q
City Council F-1 Redevelopment Agency E] Other
DEPARTMENT: 1 I7"61 AIEEKZ l Ni C
CONSENT:
El APPEAL
BUSINESS: Caysrwuc.Tlonj I IrnA1NMMN(C A6P-ECMENT IVEA?S/DE 60uN8�
RESOLUTION: F7 ORDINANCES F-1 PUBLIC HEARING
ATTACHMENTS:
Report emailed to Clerk
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City Manager:
Date:
Date-
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CITY OF
LADE OLSMORTE
DREAM EXTREME.
REPORT TO CITY COUNCIL
TO: HONORABLE MAYOR
AND MEMBERS OF THE CITY COUNCIL
FROM: GRANT M YATES
CITY MANAGER
DATE: JANUARY 14, 2014
SUBJECT: APPROVAL OF AN AGREEMENT WITH THE COUNTY OF RIVERSIDE
TO CONSTRUCT SIDEWALK AND PERFORM MAINTENANCE ALONG
A PORTION OF MACHADO STREET
Recommendation
1. Approve the Agreement between the City of Lake Elsinore and The County of
Riverside in substantially the form attached and authorize the City Manager to
execute the Agreement in such final form as approved by the Director of Public
Works and the City Attorney.
2. City Council pass and adopt Resolution NO 2014- 003
Background
Riverside County submitted a Safe Routes to Schools Program grant application with
City's support, to construct sidewalk improvements on Machado Street, from Tiller Lane
to approximately 200' north of Alvarado Street/Natalie Drive. The County was
successful in their application for the grant, and this agreement serves to set the
guidelines for the project.
Discussion
The County of Riverside owns the full width of Machado from Grand Avenue to a point
approximately 100' south of Le Harve Avenue. Both the County and the City agree that
the County should be the lead agency on the project; to include developing plans,
acquiring the right-of-ways and constructing sidewalk improvements on Machado Street
and maintain the newly constructed sidewalk.
The publicly designated ROW on Machado Street jogs out in the area with the missing
link of sidewalk. The area is within City of Lake Elsinore boundaries. The County is
negotiating with the property owner, however, they have yet to receive an accepted
AGENDA ITEM NO. 8
Page I of 20
Maintenance Agreement
January 14, 2014
Page 2
offer, although acceptance is expected. The use of Eminent Domain is being approved
through this Resolution, so as to not impede the project should a consensus not be
reached. Upon approval of said agreement, the County will be leading the effort to
process all the right of way acquisition procedures and construct the missing sidewalk.
The County of Riverside will also be responsible for the sidewalk maintenance in this
small area that remains within the City of Lake Elsinore's official boundaries.
Fiscal Im act
The City will realize a one-time estimated savings of $16,000.00 for the sidewalk
construction, and an ongoing savings for the annual maintenance.
Prepared by: Dina Purvis ',
Senior Engineering Technician
Ati Eskandari�� _�—
Interim Director of Public Works
Approved by: Grant M Yates (y��
City Manager l�
Attached: Vicinity Map
Resolution 2014- 003
Agreement with Riverside County
County of Riverside Resolution
Page 2 of 20
VICINITY MAP
AGREEMENT WITH RIVERSIDE COUNTY
FOR CONSTRUCTION AND MAINTENANCE
OF SIDEWALK ON MACHADO STREET
Page 3 of 20
Page 4 of 20
RESOLUTION NO. 2014-003
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKE
ELSINORE, CALIFORNIA, AGREEING TO JOINTLY EXERCISE
POWERS OF EMINENT DOMAIN AND DIRECTING AND
AUTHORIZING THE COUNTY OF RIVERSIDE TO ACT AS LEAD
AGENCY AND CONDEMN CERTAIN PROPERTIES WITHIN THE CITY
OF LAKE ELSINORE FOR THE MACHADO STREET SIDEWALK
IMPROVEMENTS
WHEREAS, the County of Riverside has been awarded Safe Routes to School
construction grant program funds by the California Department of Transportation to
construct sidewalks, curb and gutter, curb ramps, minor drainage and installation of
signs and pavement markings to increase bicycle and pedestrian safety along Machado
Street between Tiller Lane and approximately 200 feet north of Natalie Drive (the
"Project"); and
WHEREAS, the Project lies within both the unincorporated area of Riverside
County and within the City of Lake Elsinore's municipal boundaries; and
WHEREAS, the portion of the Project within the City's boundary is located along
Machado Street between Tiller Lane and Ulla Lane (the "City Portion") and will be
acquired to widen the street so that the Machado Street is a consistent width with the
County's right of way as an integral part of the construction of the Project; and
WHEREAS, the location, purpose, and extent of the proposed acquisition of the
City Portion conforms with the City of Lake Elsinore's General Plan; and
WHEREAS, Government Code Section 6502 provides that "[i]f authorized by
their legislative or governing bodies, two or more public agencies by agreement may
jointly exercise any power common to the contracting parties"; and
WHEREAS, Code of Civil Procedure Section 1240.140(b) provides [t]wo or more
public agencies may enter into an agreement for the joint exercise of their respective
powers of eminent domain, whether or not possessed in common, for the acquisition of
property as a single parcel"; and
WHEREAS, in furtherance of the above -referenced recitals and in order to
memorialize the rights and obligations of the City and the County, the County and the
City desire to enter into a cooperative agreement for the acquisition of right of way
interests described above, for the County to act as lead agency for purposes of
providing land acquisition services, for construction of the Project and for maintenance
over such interests.
Page 5 of 20
City Council Resolution No. 2014-003
Page 2 of 2
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LAKE ELSINORE
DOES HEREBY RESOLVE, DETERMINE AND ORDER AS FOLLOWS:
SECTION 1. The above recitals are true and correct and are incorporated herein
by this reference.
SECTION 2. Pursuant to Government Code Section 6502 and Code of Civil
Procedure Section 1240.140(b), the City agrees to jointly exercise its power of eminent
domain with the County of Riverside in relation to the Project.
SECTION 3. The City further directs and authorized the County of Riverside to
act as lead agency on behalf of the City for purposes of any eminent domain necessary
for the Project.
SECTION 4. The City approves that certain Agreement By and Between County
of Riverside and City of Lake Elsinore for Machado Street Sidewalk and the City
Manager is authorized to execute such agreement, subject to any minor modifications
as may be approved by the City Attorney.
SECTION 5. This Resolution shall take effect from and after the date of its
passage and adoption.
PASSED, APPROVED AND ADOPTED on this 14th day of 2014.
Natasha Johnson, Mayor
ATTEST:
Virginia J Bloom, City Clerk
APPROVED AS TO FORM:
Barbara Z. Leibold, City Attorney
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AGREEMENT BY AND BETWEEN
COUNTY OF RIVERSIDE AND CITY OF LAKE ELSINORE
FOR
MACHADO STREET SIDEWALK
This Agreement entered into this day of 2013, by and between the County of Riverside,
a political subdivision of the State of California (hereinafter "COUNTY"), and the City of Lake Elsinore, a municipal
corporation (hereinafter "CITY") for the provision of Machado Street Sidewalk improvements within the CITY and in
the Lake Elsinore Area of the COUNTY.
RECITALS
A. The COUNTY submitted a Safe Routes to Schools Program (hereinafter "SR2S") grant application with
CITY's support to construct sidewalk improvements on Machado Street, from Tiller Lane to approximately
200' north of Alvarado Street/Natalie Drive, in the CITY and Lake Elsinore Area of the COUNTY to provide
pedestrian paths to Lakeside High School (Exhibit A, Vicinity Map).
B. On or about December 28, 2012, the California Department of Transportation approved COUNTY's SR2S
grant application to construct sidewalk improvements on Machado Street.
C. COUNTY and CITY desire to designate COUNTY as the lead agency in developing plans, acquiring the right-
of-ways and constructing sidewalk improvements on Machado Street (hereinafter "PROJECT") and maintain
the newly constructed sidewalk including the segment that is in the CITY.
D. COUNTY and CITY desire to define herein the terms and conditions under which said PROJECT is to be
administered, environmentally cleared, engineered, coordinated, constructed, managed, maintained and
financed.
E. Public agencies may jointly exercise any power common to them pursuant to Government Code Section 6502
and Code of Civil Procedure Section 1240.140(b). Government Code Section 6502 provides that '[if]
authorized by their legislative or governing bodies, two or more public agencies by agreement may jointly
exercise any power common to the contracting parties," California Code of Civil Procedure Section
1240.140(b) provides that '[t]wo or more public agencies may enter into an agreement for the joint exercise of
Cooperative Agreement
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their respective powers ofeminent domain, whether or not possessed in common, for acquisition of property
as a single parcel." The COUNTY and the CITY are public agencies within the meaning of Government Code
Section 6500 et seq. and possess the common power to acquire real property and construct facilities thereon
for street and highway purposes.
F. The COUNTY and CITY desire to designate the COUNTY as lead agency to perform right-of-way activities
and to acquire the necessary real property interest for the PROJECT, including eminent domain, if necessary,
on behalf of CITY, in accordance with applicable law, including Government Code Section 7260 et seq. and
the Eminent Domain Law, Code of Civil Procedure Section 1230.01 et seq.
AGREEMENT
NOW THEREFORE, in consideration of the mutual promises contained herein, the parties hereto agree as
follows:
SECTION I • COUNTY AGREES:
1. To fund one hundred (100) percent of the cost of preparing plans, specifications and estimates (PS&E),
preparing an environmental document and obtaining environmental clearance in accordance with the
California Environmental Quality Act, providing utility coordination and relocation of impacted utilities,
acquiring right-of-ways within CITY and COUNTY, advertising, awarding and administering a public works
construction contract necessary to construct PROJECT.
2. To prepare, or cause to be prepared, detailed PS&E documents for the PROJECT and submit to CITY for
review and approval.
3. To identify, locate and denote all utility facilities and utility conflicts within the PROJECT area on the plans.
COUNTY shall make all necessary arrangements with the owners of utility facilities conflicting with
construction for their protection, relocation, or removal. COUNTY shall require the utility owners and/or its
contractors performing the relocation work within the CITY to obtain a CITY Encroachment Permit prior to the
performance of said relocation work. CITY and COUNTY shall coordinate and cooperate in the effort to
establish prior rights related to utility encroachments into each jurisdiction's right-of-way.
Cooperative Agreement
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4. To perform right-of-way activities required to acquire the necessary real property interests for the PROJECT
including appraisals, acquisition, and condemnation, if necessary, in accordance with applicable law and
Code of Civil Procedure section 1230.010 et seq. (See Exhibit B, Maintained Sidewalk, attached hereto and
incorporated by this reference).
5. To deliver legal title to the right-of-way in compliance with the current State Right-of-way manuals, procedures
and guidelines, free and clear of all liens and encumbrances detrimental to the CITY's present and future
uses not later than the date of acceptance by the CITY of maintenance and operation of the PROJECT.
Acceptance of said title by the CITY is subject to a review of a Policy of Title Insurance in the CITY's name to
be provided by the COUNTY.
6. To pass a Resolution to jointly exercise the powers of eminent domain pursuant to the authority of California
Government Code Section 6502 and California Code of Civil Procedure Section 1240.140, and to thereby
agree and accept that authorization for the COUNTY to act as lead agency for land acquisition services,
including acquisition by eminent domain, if necessary, of real properties located within the CITY'S jurisdiction
that are necessary for the PROJECT. The Resolution shall provide that the COUNTY shall exercise the
CITY'S power of eminent domain in accordance with Government Code Section 7260 et seq. and Code of
Civil Procedure Section 1230.010 et seq. Accordingly, the adoption by the COUNTY of any resolution of
necessity would require that the COUNTY'S governing body, in its sole discretion and exclusive discretion,
make the findings required by Code of Civil Procedure Section 1245.230.
7. To advertise, award and administer a public works contract for the construction of PROJECT in accordance
with all applicable laws, including but not limited to the Local Agency Public Construction Act, the California
Labor Code, and in accordance with the permit issued by the Riverside County Transportation Department.
S. To furnish a representative to perform the function of Resident Engineer during construction. The Resident
Engineer shall be a Licensed Civil Engineer and independent of the construction contractor.
9. To furnish support staff to assist the Resident Engineer in, but not limited to, construction surveys, soils and
foundation tests, measurement and computation of quantities, testing of construction materials, checking
shop drawings, preparation of estimates and reports, preparation of as -built drawings, and other inspection
and services necessary to assure that the construction is performed in accordance with the PS&E documents.
Cooperative Agreement
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10. To provide material testing and quality control conforming to the Caltrans Standard Testing Methods as
provided in Chapter 16 of the Local Assistance Procedures Manual, and to have this testing performed by a
certified material tester.
11. To construct PROJECT in accordance with approved PS&E documents.
12. Pursuant to Streets & Highways Code Section 1680 et. seq., to provide routine maintenance of the newly
constructed sidewalk including the segment that is within the CITY along east side of Machado Street
between Tiller Lane and Ulla Lane (Exhibit B, Maintained Sidewalk) until the CITY and COUNTY mutually
agree otherwise. Said routine maintenance shall be limited to cleaning and repairing sidewalk.
SECTION II • CITY AGREES:
1. To review and approve the PROJECT plans.
2. To issue, at no cost to COUNTY or its contractors upon proper application, an encroachment permit
authorizing entry onto CITY's right of way to perform investigative activities or construction activities for
PROJECT.
3. To provide, at no cost to COUNTY, oversight of PROJECT and to provide prompt reviews and approvals of
submittals by COUNTY, and to cooperate in timely processing of PROJECT.
4. To provide a representative to coordinate through the COUNTY's Resident Engineer during the construction
of PROJECT and to verify facilities are constructed in accordance with the approved PS&E documents as
required by this Agreement. It is mutually understood that CITY personnel may observe and inspect all work
being done on PROJECT, but shall provide any comments to COUNTY personnel who shall be solely
responsible for all communications with COUNTY contractor.
5. To pass a Resolution to jointly exercise the powers of eminent domain pursuant to the authority of California
Government Code Section 6502 and California code of Civil Procedure Section 1240.140, and to thereby
agree and accept that authorization for the COUNTY to act as lead agency for land acquisition services,
including acquisition by eminent domain, if necessary, of real properties located within the CITY'S jurisdiction
that are necessary for the PROJECT. The Resolution shall provide that the CITY shall grant to the COUNTY,
the CITY'S power of eminent domain to acquire the necessary real property interests and of rights of way
Cooperative Agreement
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Lake Elsinore Area Project
located within the CITY'S jurisdiction in connection with the PROJECT and that the COUNTY shall exercise
the CITY'S power of eminent domain in accordance with Government Code Section 7260 at seq. and Code of
Civil Procedure Section 1230.010 et seq. Accordingly, the adoption by the COUNTY of any resolution of
necessity would require that the COUNTY'S governing body, in its sole and exclusive discretion, make the
findings required by Code of Civil Procedure Section 1245.230. The CITY agrees to cooperate with the
COUNTY in the COUNTY'S exercise of the CITY'S power of eminent domain.
SECTION III • IT IS MUTUALLY AGREED AS FOLLOWS:
1. Construction by COUNTY of improvements referred to herein which lie within CITY rights of way shall not
commence until an Encroachment Permit to COUNTY or its contractor, authorizing such work has been
issued by CITY.
2. COUNTY and CITY shall retain or cause to be retained for audit for a period of three (3) years from the date
of final payment, all records and accounts relating to PROJECT.
3. COUNTY shall cause COUNTY's contractor to maintain in force, until completion and acceptance of the
PROJECT construction contract, a policy of Contractual Liability Insurance, including coverage of Bodily
Injury Liability and Property Damage Liability, in the amount of $2,000,000 minimum single limit coverage,
and a policy of Automobile Liability Insurance in the amount of $1,000,000 minimum. Endorsements to each
policy shall be required which name the CITY, its officers, officials, agents and employees as additionally
insured. COUNTY shall also require COUNTY's contractor to maintain Worker's Compensation Insurance.
COUNTY shall provide Certificates of Insurance and Additional Insured Endorsements, which meet the
requirements of this section to CITY prior to the start of construction.
4. Neither COUNTY nor any officer or employee thereof shall be responsible for any damage or liability
occurring by reason of anything done or omitted to be done by CITY under or in connection with any work,
authority or jurisdiction delegated to CITY under this Agreement. It is further agreed that pursuant to
Government Code Section 895.4, CITY shall fully indemnify and hold COUNTY harmless from any liability
imposed for injury (as defined by Government Code Section 810.8) occurring by reason of anything done or
Cooperative Agreement
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omitted to be done by CITY under or in connection with any work, authority or jurisdiction delegated to CITY
under this Agreement.
5. Neither CITY nor any officer or employee thereof shall be responsible for any damage or liability occurring by
reason of anything done or omitted to be done by COUNTY under or in connection with any work, authority or
jurisdiction delegated to COUNTY under this Agreement. It is further agreed that pursuant to Government
Code Section 895.4, COUNTY shall fully indemnify and hold CITY harmless from any liability imposed for
injury (as defined by Government Code Section 810.8) occurring by reason of anything done or omitted to be
done by COUNTY under or in connection with any work, authority or jurisdiction delegated to COUNTY under
this Agreement.
6, This Agreement contains the entire agreement of the parties with respect to subject matter hereof, and
supersedes all prior negotiations, understandings or agreements. No supplement, modification, or
amendment of this Agreement shall be binding unless executed in writing and signed by both parties.
7. This Agreement and the exhibit herein contain the entire agreement between the parties, and are intended by
the parties to completely state the agreement in full. Any agreement or representation respecting the matters
dealt with herein or the duties of any party in relation thereto, not expressly set forth in this Agreement, is null
and void.
8. Nothing in the provisions of this Agreement is intended to create duties or obligations to or rights in third
parties or affects the legal liability of either party to the Agreement by imposing any standard of care with
respect to the maintenance of roads different from the standard of care imposed by law.
9. This Agreement may be executed in one or more counterparts and when a counterpart shall have been
signed by each party hereto, each shall be deemed an original, but all of which constitute one and the same
instrument.
10. Except as provided in Section 12940 of the California Government Code, during performance of this
Agreement, the parties shall not discriminate on the grounds of race, religious creed, color, national origin,
ancestry, age, physical handicap, medical condition including the medical condition of Acquired Immune
Deficiency Syndrome (AIDS) or any condition related thereto, marital status, sex or sexual orientation in the
selection and retention of employees and subcontractors and the procurement of materials and equipment.
Cooperative Agreement
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The parties shall also comply with the requirements of the Americans with Disabilities Act in the performance
of the Agreement.
11. Ownership and title to all materials, equipment, and appurtenances installed as part of this Agreement will
automatically be vested with the jurisdiction for which the improvements reside and no further agreement will
be necessary to transfer ownership.
[THE REMAINDER OF THIS PAGE LEFT INTENTIONALLY BLANK]
Cooperative Agreement
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Lake Elsinore Area Project
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed as of the date first
written above.
COUNTY Approvals
RECOMMENDED FOR APPROVAL:
Dated:
JUAN C.PEREZ
Director of Transportation
APPROVAL BY THE BOARD OF SUPERVISORS
Dated:
PRINTED NAME
Chairman, Riverside County Board of Supervisors
APPROVED AS TO FORM:
PAMELA J. WALLS, COUNTY COUNSEL
By Deputy
ATTEST:
Kecia Harper -Them
Clerk of the Board (SEAL)
Cooperative Agreement
Dated:
Dated:
CITY Approvals
Attest:
City Manager
City Clerk
Approved as to form:
City Attorney
Page 14 of 20
6
EXHIBIT A
VICINITY MAP
Cit of Lake Elsinore
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PROJECT SITE
Lakeside High School
County of Riverside
Lake Elsinore Area
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County of Riverside
Lakeland Village Area
Page 15 of 20
Page 16 of 20
EXHIBIT B
MAINTAINED SIDEWALK
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Board of Supervisors County of Riverside
RESOLUTION NO. 2014-026
A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE COUNTY OF RIVERSIDE
AUTHORING SPECIFIED SERVICE TO THE CITY OF LAKE ELSINORE
FOR MACI-IADO STREET SIDEWALK PROJECT
WHEREAS, the County of Riverside has been awarded Safe Routes to School construction grant
program funds by the California Department of Transportation to construct sidewalks, curb and gutter, curb
ramps, minor drainage and installation of signs and pavement markings ("Project") to increase bicycle and
pedestrian safety along Machado Street between Tiller Lane and approximately 200 feet north of Natalie
Drive in the unincorporated area of Lake Elsinore area of Riverside County; and
WHEREAS, the construction and subsequent maintenance of the Project is located mainly within
the unincorporated area of Riverside County with a portion of the Project along Machado Street between
Tiller Lane and Ulla Lane being located within the City of Lake Elsinore's ("City") jurisdiction; and
WHEREAS, inclusion of that portion within the City to be part of the Project is necessary to
construct the curb and gutters, ramps, sidewalks, signage and pavement markings of the Project to meet the
objectives and requirements of the Safe Routes to School State Program; and
WHEREAS, a small section of right of way needs to be acquired along Machado Street between
Tiller Lane and Ulla Lane within the City's jurisdiction to widen the street to make said section a consisten
width with the County's right of way in order to complete the construction of the Project; and
WHEREAS, the County desires to acquire the right of way interest in favor of the City, construct
the Project, maintain the improved right of way, and to utilize the grant funds for the purpose for which
they were granted;
WHEREAS, the County and the City desire to enter into a cooperative agreement for the
acquisition of right of way interests described above, construction of the Project and maintenance over said
interests; now, therefore,
BE IT RESOLVED, DETERMINED AND ORDERED by the Board of Supervisors of the County
of Riverside, California, in regular session assembled on , at 9:00 a.m., in the
Page 19 of 20
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meeting room of the Board of Supervisors located on the 1 It floor of the County Administrative Center,
4080 Lemon Street, Riverside, California, by a four-fifths vote, that the Board:
L Finds and declares that the above recitals are true and correct.
2. Finds and determines that the improvement and maintenance as described above which the
County desires to undertake to complete the Project are of general county interest.
3. Finds and determines that the improvement and maintenance as described above will provide
and improve general pedestrian safety along Machado Street.
4. Authorizes that County aid and funds identified for this Project can be extended to perform said
activities within the City's jurisdiction pursuant to the terms and conditions of a cooperative
agreement between the City and County.
Page 20 of 20
1XI City Council
DEPARTMENT:
CONSENT:
APPEAL
BUSINESS:
El RESOLUTION:L�N
AGENDA COVER SHEET
MEETING OF j —I 1 _l �
Redevelopment Agency
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ORDINANCES PUBLIC HEARING
ATTACHMENTS: Y C S 7
PQReport emailed to Clerk
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Submitted by: _ fZ ,� �L� Date:
Approved by:
Department Head:/ Date:
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Finance Director: V Date:
City Manager: Date: ^ 4
CITY OF
LADE f LSINOU
DREAM EXTREMEn
REPORT TO CITY COUNCIL
TO: HONORABLE MAYOR
AND MEMBERS OF THE CITY COUNCIL
FROM: GRANT YATES
CITY MANAGER
DATE: JANUARY 14, 2014
SUBJECT: CODE AMENDMENT REGARDING YARD GARAGE AND HOUSE
SALES — AN AMENDMENT TO LAKE ELSINORE MUNICIPAL
CODE SECTION 5.112, YARD, GARAGE, AND HOUSE SALES
SETTING FORTH REVISED REGULATIONS.
Recommendation
1. Waive further reading and introduce by title only Ordinance No. 2014-1321 AN
ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LAKE ELSINORE
AMENDING CHAPTER 5.112 OF THE LAKE ELSINORE MUNICIPAL CODE
amending certain procedures and regulations for yard, garage, and house sales.
Background
At its regular meeting on October 15, 2013, during City Council comments Mayor Pro
Tem Johnson requested staff to pursue drafting an ordinance that would amend certain
procedures and regulations set forth in Lake Elsinore Municipal Code Section (LEMC)
5.112 pertaining to yard, garage, and house sales.
Staff has considered the existing Municipal Code regulations, reviewed a survey of
regulations from 27 cities, and discussed existing and proposed regulations with staff
who issue and monitor yard sale permits.
The proposed amendment includes a clean copy ordinance in Attachment 1 as well as a
"legislative style" underline and strike -out draft ordinance in Attachment 2.
Discussion
LEMC Chapter 5.112 sets forth regulations for yard, garage and house sales and
requires a permit and a $5.00 fee. Following are provisions in the existing LEMC:
1)Maximum 2 yard sales per calendar year.
AGENDA ITEM NO. 16
Page 1 of 15
Code Amendment — Yard, Garage and House Sales
December 10, 2013
Page 2 of 4
2)Maximum 3 consecutive days per yard sale.
3)Yard sale hours 8:00 am to 8:00 pm.
4)Permit Exemptions for charitable, religious and civic organizations and court order.
5)Maximum 1 sign on the subject property only.
6)Permit and fee required for each yard sale.
7)Violation of yard sale code results in no future yard sale permit for two years.
In order to respond to the residents of Lake Elsinore while maintaining the quality of life
in residential zones staff has researched and proposed recommended revisions to
Chapter 5.112. The survey of the 27 other City yard sales regulations resulted in the
following statistics.
*Most cities do not charge a fee. (i.e. 18 of 25 cities).
.Most cities do require a permit. (i.e. 20 of 27)
*Cities allow between 2 and 4 yard sales per calendar year.
•Cities allow either 2 or 3 consecutive days for each yard sale.
Analysis
Based on staff research, the cities survey, and comments from staff responsible for
implementing and monitoring City yard sales the following revisions are proposed:
1) Section 5.112.020 — combine two existing code exemptions for charitable groups
and legal court orders into one section and add two additional exemptions to
include businesses conducting a sale from their place of business (sidewalk sale,
etc.) as permitted by the zoning regulations, and sales of three items or fewer.
2) Section 5.112.030 — Increase yard sale frequency from two days to 3 days and
authorize the Community Development Director to approve an additional yard
sale for change of ownership, estate sale, property foreclosure, or other special
circumstance deemed appropriate.
3) Section 5.112.050 — Increase on-site advertising from one sign to two signs.
4) Section 5.112.060 — Add a provision that yard sale permits are final and shall not
be extended or transferred to another day due to inclement weather, illness,
emergency, or any other reason.
Page 2 of 15
Code Amendment — Yard, Garage and House Sales
December 10, 2013
Page 3 of 4
5) Section 5.112.070 — Delete provision that a code violation results in no yard sale
permit issuance for two years. Add provision that code violations shall be an
infraction subject to administrative citations in addition to permit revocation.
Two provisions implemented by other cities that the City Council may want to consider
is 1) allowing off-site signs on private property which is common but may lead to sign
proliferation and/or non -removal of such signs; and 2) only allow yard sales in certain
months for tracking purposes (i.e. such as April, July and October).
The $5.00 fee does not provide staff cost recovery. Fees are adopted by resolution and
rather than amend the existing resolution staff recommends City Council policy direction
to waive the $5.00 permit fee. The Council may want to re-establish a fee at a later
date or formally delete the permit fee.
Staff also researched tracking and enforcement of yard sale permits. Administrative
Services staff currently uses the AS -400 system and is satisfied with the efficiency and
effectiveness of the current system. In addition, code enforcement staff can access the
system to track permits and determine violations. Staff spoke with IT about the
possibility of implementing an on-line permit application system or alternate tracking
system. This service is not available at this time, however staff will look to options in the
future to provide this service.
Environmental Determination
This yard sale code amendment is categorically exempt from the provisions of the
California Environmental Quality Act (CEQA) pursuant to Section 15321 Enforcement
Actions by Regulatory Agencies.
Fiscal Impact
Staff is proposing that the current $5.00 yard sale permit fee be waived. Finance
records for fiscal year 2012/13 indicates total revenue of $3,200.
Prepared by: Grant Taylor ,i-'1
Community Development Director
Approved by: Grant Yates
City Manager
Attachments:
1. Draft Ordinance and Code Amendment
2. Legislative Style Code Amendment
Page 3of15
Code Amendment — Yard, Garage and House Sales
December 10, 2013
Page 4 of 4
3, Existing Municipal Code Chapter 5.112
4. Survey of Garage Sale Regulations from Other Cities
5. Lake Elsinore Permit Application
Page 4 of 15
ORDINANCE NO. 2014-1321
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
LAKE ELSINORE, CALIFORNIA AMENDING CHAPTER
5.112 OF THE LAKE ELSINORE MUNICIPAL CODE
ADOPTING REVISIONS TO PROCEDURES AND
REGULATIONS FOR YARD, GARAGE, AND HOUSE
SALES
WHEREAS, on October 15, 2013 the City Council directed staff to pursue drafting
an ordinance amending certain sections of Lake Elsinore Municipal Code (LEMC) Section
5.112 pertaining to regulations for yard, garage, and house sales; and
WHEREAS, staff reviewed existing LEMC sections, reviewed a survey of 27 cities,
and discussed regulations with staff who issue yard sale permits; and
WHEREAS, the City Council conducted a duly noticed hearing and considered all
oral and written communication.
THE CITY COUNCIL OF THE CITY OF LAKE ELSINORE DOES ORDAIN AS
FOLLOWS:
SECTION 1. Section 5.112 of the Lake Elsinore Municipal Code is hereby
amended and restated in its entirety pursuant to the attached Exhibit "A".
SECTION 2. The City Council of the City of Lake Elsinore hereby expressly finds
that amendment to yard, garage, and house sales regulations of the City of Lake Elsinore
adopted by this ordinance will protect the public health, safety and welfare.
SECTION 3. If any provision, clause, sentence or paragraph of this Ordinance or
the application thereof to any person or circumstance shall be held invalid, such invalidity
shall not affect the other provisions of this Ordinance and are hereby declared to be
severable.
SECTION 4. This ordinance shall take effect thirty (30) days after the date of its
final passage. The City Clerk shall certify as to adoption of this Ordinance and cause this
Ordinance to be published and posted in the manner required by law, or, in the alternative,
the City Clerk may cause to be published a summary of this Ordinance and a certified
copy of the text of this Ordinance shall be posted in the Office of the City Clerk five days
prior to the date of adoption of this Ordinance; and, within fifteen days after adoption, the
City Clerk shall cause to be published, and aforementioned summary and shall post a
certified copy of this Ordinance, together with the vote for an against the same, in the
Office of the City Clerk.
Page 5 of 15
Ordinance No. 214-1321
Page 2 of 2
PASSED, APPROVED, AND INTRODUCED at a regular meeting of the City
Council of the City of Lake Elsinore, California, on the 14th day of January, 2014, and
adopted at a regular meeting of the City Council of the City of Lake Elsinore, California,
on the day of 12014.
ATTEST:
Virginia J. Bloom, City Clerk
APPROVED AS TO FORM:
Barbara Z. Leibold, City Attorney
Natasha Johnson, Mayor
Page 6 of 15
"EXHIBIT A"
Chapter 5.112
YARD, GARAGE, AND HOUSE SALES
Sections:
5.112.010
"Yard sale" defined.
5.112.020
Exemptions.
5.112.030
Frequency and time.
5.112.040
Display.
5.112.050
Signs.
5.112.060
Permit—Required.
5.112.070
Permit — Denial — Revocation
5.112.010 "Yard Sale" defined.
"Yard sale," including patio, house or garage sales, shall mean the sale of personal
property in, at, or upon any residentially zoned property by the occupant(s) and is limited
to the sale of common household goods such as clothing, interior furnishings, small
appliances, toys and other similar items.
5.112.020 Exemptions.
The provisions of this chapter shall not apply to the following:
1. Sales conducted pursuant to process or order of any court of competent
jurisdiction.
2. Charitable, religious, and civic organizations when the proceeds from the sale for
the institutions or organization's charitable purposes, and goods or articles are not
sold on a consignment basis.
3. Any sale conducted by any merchant or mercantile or other business
establishment from a place of business wherein such sale would be permitted by
the zoning regulations of the City.
4. No more than three specific items are offered to sale or free taking.
5.112.030 Frequency and time.
An individual seller, household, home address group, or family shall be permitted
no more than three yard sales per calendar year. The length of time per yard sale shall
not exceed three consecutive days and shall be held at least three months apart. Sales
shall be conducted only between the hours of 7:00 a.m. to 7:00 p.m. The Community
Development Director may approve an additional yard sale permit for due cause to
include:
Written proof of a bona fide change of ownership in the real property.
Estate sale of previous owner.
Foreclosure of property.
Page 7 of 15
4. Other proposal in writing determined to merit an additional yard sale due to specific
circumstances.
5.112.040 Display.
All merchandise offered for sale shall be arranged so that fire, police, health and
other officials may have access for inspection at all times during the sale. Personal
property offered for sale shall not be displayed or stored on adjoining public sidewalks or
streets or rights-of-way.
5.112.050 Signs.
Two signs with an area not greater than four square feet in area may be posted on
the property where the yard sale occurs, during the hours of the sale only. The sign must
be removed at the conclusion of the sale. No other signs are permitted including signs
on public property.
5.112.060 Permit — Required
It shall be unlawful to conduct a yard sale, as defined in this chapter, without a City
yard sale permit. Upon application, the City may issue a nontransferable permit for the
specified location. A permit shall be final and shall not be extended or transferred due to
inclement weather or any other reason.
5.112.070 Permit — Denial — Revocation - Violation.
Any permit issued pursuant to this chapter may be revoked or any application for
issuance of a permit may be refused if the application for the permit contains any false,
misleading or fraudulent statement. Any individual violating the provisions of this chapter
shall suffer cancellation of any existing permit. Violation of this section shall be an
infraction and subject to administrative citations in addition to permit revocation.
Page 8 of 15
Chapter 5.112
YARD, GARAGE, AND HOUSE SALES
Sections:
5.112.010
"Yard sale" defined.
5.112.020
Exemptions.
5.1.12.030
Frequency and time.
5.112.040
Display.
5.112.050
Signs.
5.112.060
Permit - Required.
5.112.070
Permit - Denial - Revocation
5.112.010 "Yard Sale" defined.
"Yard sale," including patio use or garage sales, shall mean the sale of personal
property in, at, or upon any residentially zoned property by the occupant(s) and is limited
to the sale of common household goods such as clothing, interior furnishings, small
appliances, toys and other similar items.
5.112.020 Exemptions.
The provisions of this chapter shall not apply to the following:
1�sSales conducted pursuant to process or order of any court of competent
jurisdiction.
2. Charitable religious, and civic organizations when the proceeds from the sale for
the institution's or organization's charitable purposes, and goods or articles are
not sold on a consignment basis..
3, Any sale conducted by an merchant or mercantile or other business
establishment from a place of business wherein such sale would be permitted by_
the zoning regulations of the City. mm
4. No more than three specific items are offered to sale or free taking.
5.122.030 Frequency and time.
An individual seller, household, home address group, or family shall be permitted
no more than threetwwe yard sales per calendar year. The length of time per yard sale
shall not exceed three consecutive days and shall be held at least threefeur months apart,
Sales shall be conducted only between the hours of 7:00" a.m. to 7:008:00 p.m.
Char-itable, religious and cMe shall be eXempt from t4we p-9-i-sions of this
section. The Community Development Director may approve an additional yard sale
permit for due cause to include:
1. Written proof of a bona fide than e of ownership in the real property.
2. Estate sale of previous owner.
Formatted: Font: Palatino f
Formatted: List Paragraph, Numbered + Level: 1 +
Numbering Style: 1, 2, 3, ... + Start at: t + Alignment: Left +
Aligned at: 0.25' + Indent at: 0.5"
Formatted: Font: Palatino
Formatted: Font: Palatino
Formatted: List Paragraph, Numbered + Level: 1 +
Numbering Style: I, 2, 3, ... + Start at: 1 + Alignment: Left +
Aligned at: 0.25' + Indent at: 0.5"
Page 9 of 15
I Foreclosure of property.
4. Other ro osal in writing determined to merit an additional yard sale due to
specific circumstances.,(wrml+ttad: Font: Aalatlno
5.112.040 Display.
All merchandise offered for sale shall be arranged so that fire, police, health and
other officials may have access for inspection at all times during the sale. Personal
property offered for sale shall not be displayed or stored on adjoining public sidewalks
or streets or rights-of-way,
5.112.050 Signs,
`CwoOae signs with an area not greater than four square feet in area may be posted
on the property where the yard sale occurs, during the hours of the sale only, The sign
must be removed at the conclusion of the sale. No other signs are permitted including
signs on public property.
5.112.060 Permit - Required
It shall be unlawful to conduct a yard sale, as defined in this chapter, without a
City yard sale permit, Upon application, the City znayshakl issue a nontransferable permit
for the specified Iocation. A permit shall be final and shall not be extended or transferred
due to inclement weather or an other reason.
5.112.070 Permit - Denial - Revocation - Violation.
Any permit issued pursuant to this chapter may be revoked or any application for
issuance of a permit may be refused if the application for the permit contains any false,
misleading or fraudulent statement. Any individual violating the provisions of this
chapter shall suffer cancellation of any existing permit_ and Shan apt he j&skjea ..notke_
Violation of this section
shall be an infraction and subject to administrative citations in addition to permit
revocation,
Page 10 of 15
LAKE ELSINORE MUNICIPAL CODE
5.108.170 Approval or denial.
A. The City Manager, after consulting with the
Chief of Police (Sheriff's Captain), Fire Chief,
Community Services Director, Planning Director,
Risk Manager, Public Services Director, City
Attorney and any other staff person deemed appro-
priate, shall deny the application if the City Man-
ager finds:
1. That the application is incomplete;
2. That the applicant has made a false, fraud-
ulent or misleading statement of a material fact in
the application;
3. That the applicant has been convicted of a
felony;
4. That the applicant has failed to meet with
conditions imposed by this chapter;
5. That the safety, health or public welfare of
the citizens would be endangered by the granting
of the permit.
B. Additionally, the permit may be denied, or
the proposed employee disqualified from working
at the special event, if the applicant, professional
event -organizer, or proposed employee has been
convicted of any crime involving moral turpitude,
substance/drug abuse, sexual conduct, or physical
assault. In all other instances, the permit shall be
granted subject to such related conditions as may
be imposed to further the purpose of this chapter.
[Ord. 959 § I, 1993. Code 1987 § 5.73.160].
5.108.180 Penalty.
Any person violating or failing to comply with
any of the provisions of this chapter shall be guilty
of a misdemeanor and shall be punished by a fine
not to exceed $500.00, or by imprisonment not to
exceed six months, or by both such fine and impris-
onment. Each such person shall be guilty of a sep-
arate offense for each and every day during any
portion of which any violation of the provisions of
this chapter is committed. Violators may include
not only those persons staging the street or special
event but any person knowingly participating in the
event after being advised of its illegality. [Ord. 959
§ I, 1993, Code 1987 § 5.73.1701.
5-101
.5.112.040
Chapter 5.112
YARD, GARAGE, AND HOUSE SALES
Sections:
5.112.010 "Yard sale" defined.
5.112.020
Exemptions.
5.112.030
Frequency and time.
5.112.040
Display.
5.112.050
Signs.
5.112.060
Permit — Required.
5.11.2.070
Permit— Denial — Revocation.
5,112.010 "Yard sale" defined.
"Yard sale," including patio or garage sales,
shall mean the sale of personal property in, at, or
upon any residentially zoned property by the occu-
pant(s) and is limited to the sale of common house-
hold goods such as clothing, interior furnishings,
small appliances, toys and other similar items.
[Ord. 1001 § 20, 1995; Ord. 865 §§ 1, 2,1989; Ord.
567 § 1, 1977. Code '1987 § 5.76.0101.
5.112.020 Exemptions.
The provisions of this chapter shall not apply to
sales conducted pursuant to process or order of any
court of competent jurisdiction. [Ord. 1001 § 20,
1995; Ord. 865 §§ 1, 2, 1989; Ord. 567 § 1, 1977.
Code 1987 § 5.76.0201.
5.112.030 Frequency and time.
An individual seller, household, home address
group, or family shall be permitted no more than
two yard sales per calendar year. The length of
time per yard sale shall not exceed three consecu-
tive days and shall be held at least four months
apart. Sales shall be conducted only between the
hours of 8:00 a.m. to 8:00 p.m. Charitable, reli-
gious and civic organizations shall be exempt from
the provisions of this section. [Ord. 1001 § 20,
1995; Ord. 865 §§ 1., 2, 1989; Ord. 567 § 1, 1977.
Code 1987 § 0.76.0301.
5.112.040 Display.
All merchandise offered for sale shall be
arranged so that fire, police, health and other offi-
cials may have access for inspection at all times
during the sale. Personal property offered for sale
shall not be displayed or stored on adjoining public
sidewalks or streets or rights-of-way. [Ord. 1001
Page 11 of 15
5.112.050
§ 20, 1995; Ord. 865 §§ 1, 2, 1989; Ord. 567 § 1,
1977. Code 1987 § 5.76.040].
5.112.050 Signs.
One sign with an arca not greater than four
square feet in area may be posted on the property
where the yard sale occurs, during the hours of the
sale only. The sign must be removed at the conclu-
sion of the sale. No other signs are permitted,
including signs on public property. [Ord. 1001
§ 20, 1995; Ord. 865 §§ 1, 2, 1989; Ord. 567 § 1,
1977. Code 1987 § 5.76.050].
5.112.060 Permit — Required.
It shall be unlawful to conduct a yard sale, as
defined in this chapter, without a City yard sale
permit. Upon application, the City shall issue a
nontransferable permit for the specified location.
[Ord. 1001 § 20, 1995; Ord. 865 §§ 1, 2, 1989;
Ord. 567 § 1, 1977. Code 1987 § 5.76.0601.
5.112.070 Permit — Denial — Revocation.
Any permit issued pursuant to this chapter may
be revoked or any application for issuance of a per-
mit may be refused if the application for the permit
contains any false, misleading or fraudulent state-
ment. Any individual violating the provisions of
this chapter shall suffer cancellation of any existing
permit and shall not be issued another permit for a
period of two years from the time of the cancella-
tion. [Ord. 1001 § 20, 1995. Code 1987
§ 5.76.0701.
5-102
SIGNIFICANT PALM TREES
Chapter 5.116
SIGNIFICANT PALM TREES
Sections:
5.116.010
Purpose.
5.116.020
Definitions.
5.116.030
Permit required.
5.116.040
Permit application.
5.116.050
Permit procedures -- Conditions.
5.116.060
Permit issuance or denial.
5.116.070
Exemptions.
5.11.6.080
Appeal.
5.116.090
Licenses — Permits — Security.
5.116.010 Purpose.
The purpose of this chapter is to provide a mech-
anism to regulate the removal, destruction and
relocation of significant palms within the City lim-
its. In adopting this chapter, the City's primary
concern is that removal, destruction and relocation
of significant palms is likely to have an adverse
affect upon the surrounding environment. Past
removal and destruction of significant palms
within City limits has not only interfered with the
natural scenic beauty of the City, but also greatly
diminishes the ecological and historic value of
these living monuments, while also posting a risk
to public safety through the use of heavy machin-
ery and unnoticed earth -moving activity.
The City Council finds and determines that the
public health, safety, and welfare will be promoted
by the preservation of significant palms for the fol-
lowing reasons:
A. Significant palms are an important source of
food for larger native and nonnative bird species;
B. Significant palms provide nesting areas and/
or nesting materials for birds which, in turn, con-
sume significant amounts of insect pests;
C. Significant palms are effective in aestheti-
cally enhancing die community;
D. In several locations, many of the City's old-
est significant palms constitute significant living
reminders of the City's rich historical heritage;
E. Significant palms collect dust and solids
from the air which are washed to the ground by
rainfall; and
F. The age of significant palms enable them to
better survive extremes of weather and periods of
drought than most plants of a similar size.
Page 12 of 15
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Page 14 of 15
YARD, GARAGE, AND HOUSE SALES
Chapter 5.76 Lake Elsinore Municipal Code
5.76,010 Yard sale defined. Yard sales, including patio or garages ales, shall mean the sale of personal property in, at, or upon any residentially zoned property
by the occupant(s) and is limited to the sale of common household goods such as clothing, interior furnishings, smaI I appliances, toys and other similar items.
5.76.020 Exemptions. The provisions of this chapter shall not apply to sales conducted pursuant to processor order of any court of competent jurisdiction.
5.76.030 Frequency and time. An individual seller,household, home address group, or family shall be permitted no more than two (2) yard sales per calendar
year. The length and time per yard sale shall not exceed three consecutive days and shall be held at least four months apart. Sales shall be conducted only
between the hours of eight am to eight pm. Charitable, religious and civic organizations shall be exempt from the provisions of this section.
5.76.040 Display. All merchandise offered for sale shall be arranged so that fire, police, health and other officials may have access for inspection at all times
duringthesale. Personal property offered for sale shall not be displayed or stored on adjoining public sidewalks or streets or right-of-way.
5.76.050 Signs. One sign with an area not greater than foursquare feet in area, maybe posted on the property where the yard sale occurs, during the hours of
the sale only. The sign must be removed at the conclusion of the sale. No other signs are permitted, including signs on public property.
5.76.060 Permit required. It shall be unlawful to conduct a yard sale, as defined In this chapter without a City Yard Sale Permit. Upon application, the City
shall issue a non -transferable permit for the specified location.
5.76.070 Permit -Denial -Revocation. Any permit issued pursuant to this chapter may be revoked or any application for issuance of a permit may be refused if
the application for the permit contains any false, misleading or fraudulent statement. Any individual violating the provisions of this chapter shall suffer
cancellation of any existing permit and shall not be issued another permit for a period of two (2) years from the time of cancellation.
PLEASE BE ADVISED THAT FAILURE TO COMPLY WITH THE REGULATIONS AS SET FORTH IN THE MUNICIPAL
CODE COULD RESULT IN THE FORFEITURE OF YOUR PERMIT AND/OR AN ADMINISTRATIVE CITATION.
r"`rYp AA" PERMIT NO.
LADE LLSINONE
DR(..AM [XINUAI.
YARD SALE PERMIT - $5.00
SALE DATES FROM TO
NAME:
STREET ADDRESS OF SALE:
LAKE ELSINORE, CA
Signature
I AGREE TO COMPLY WITH ALL REGULATIONS REGARDING YARD
SALES IN THE CITY OF LAKE ELSINORE. PERMIT MUST BEVALIDATED
YARD SALES MAY BE HELD 3 CONSECUTIVE DAYS ONLY. YOU
ARE ALLOWED 2 YARD SALES PER CALENDAR YEAR, AND
THEY MUST BE 4 MONTHS APART.
(LEMC 5.76.030)
Page 15 of 15
i / �ac 1
M
U 0
A NDA COVERSHEET
MEETING OF I C�
City ouncil Redevelopment Agency Other
DEPARTMENT:
CONSENT
APPEAL
BUSINESS:
u RESOLUTION: F-1 ORDINANCES = PUBLIC HEARING
ATTACHMENTS: Ag,,on, 2-mE'-of
Report emailed to Cleric
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FOLLOW UP DIRECTION:
a a a a a a a a a a a s a t a R a R R a R R 0 f a a a a■■ w a w a■■ a a E a a a a a a a a a a a a a s a a a a a a a a a a a a a a a .
Submitted by: lono- Date: 12- — / 9 �� �•3
Approved by:
Department Head:
Finance Director:
Date:
Date:
City Manager: Date: 0
CITY OF
LAKE LSMOKE
DREAM EXTREME.
REPORT TO CITY COUNCIL
TO: HONORABLE MAYOR
AND MEMBERS OF THE CITY COUNCIL
FROM: GRANT YATES, CITY MANAGER
DATE: JANUARY 14, 2014
SUBJECT: MAYOR'S RECOMMENDED COUNCIL APPOINTMENTS
Recommendation
It is recommended that the City Council discuss and approve the Mayor's
recommendations as to Council appointments to the various governmental agency
committees.
Discussion
Each year, the Mayor makes recommendations as to the individual Council Members
being appointed to the various governmental agency committees, i.e. WRCOG, RTC,
etc. Attached is the current list of the Mayor's recommended appointments for Council
review and approval. My
Prepared by: Virginia J. Bloom, City Clerk
Approved by: Grant Yates, City Manager
Attachment: January—December 2014 Mayor's
Appointments
Recommended Council
AGENDA ITEM NO. 17
Page I of 9
Page 2 of 9
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AGENDA COVER SHEET
SA -I
MEETING OF Y
EJ City Council [ZfRgAeve#epTr t7Agency F-1 Other
DEPA TMENT:
CONSENT:
APPEAL
171 BUSINESS:
F1 RESOLUTION: F-1 ORDINANCES F—] PUBLIC HEARING
ATTACHMENTS:
Report emailed to Clerk
I a ■ ■ ■ ■ a r ■ ■ ■ ■ a ■ a ■ a ■ a ■ a ■ r ■ r r a ■ a a a ■ ■ ■ ■ ■ ■ ■ e ■ a ■ a ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ a ■ ■ ■ ■ a ■ ■ ■ ■ ■ ■ ! ■ ■ ■ ■ ■ a ■
FOLLOW UP DIRECTION:
e a a a a s a a a a a a a a a x a a a a a a a a a a a a a a a a a a a a a a a a a a a a a a a a a a a a a a a a a a a a a a a a a a a a a z a s
Submitted by: �(�,/]� C-� C11— Date:
Approved by:
Department Head: � J Date.
Finance Director: Date:
City Manager: , Date:
ct ry OF
LAKE C06LS1i E
i t AM EX IUME
REPORT TO SUCCESSOR AGENCY OF THE REDEVELOPMENT AGENCY
OF THE CITY OF LAKE ELSINORE
TO:
HONORABLE CHAIRMAN
AND MEMBERS OF THE SUCCESSOR AGENCY
FROM:
VIRGINIA J. BLOOM
AGENCY CLERK
DATE:
JANUARY 14, 2014
SUBJECT:
APPROVAL OF MINUTES
Recommendation
It is recommended that the Successor Agency approve Minutes as submitted.
Discussion
The following minutes are submitted for approval:
a. Regular Successor Agency meeting of December 10, 2013
Prepared by- Diana Giron 01$ -
Deputy Agency Clerk
Approved and ,
Submitted by: Virginia J. Bloom
Agency Clerk
Approved by: Grant Yates
Executive Director
AGENDA ITEM NO. SA1
Page I of 4
Page 2 of 4
MINUTES
SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY
OF THE CITY OF LAKE ELSINORE
REGULAR MEETING
CITY OF LAKE ELSINORE
EVMWD BOARDROOM, 31315 CHANEY STREET
LAKE ELSINORE, CALIFORNIA
TUESDAY, DECEMBER 10, 2013
CALLED TO ORDER 7:00 P.M.
Chairperson Johnson called the meeting to order at 7:34 p.m.
ROLL CALL
PRESENT: Chairperson Johnson
Vice -Chair Manos
Agency Member Hickman
Agency Member Magee
Agency Member Tisdale
Also present: Executive Director Yates, Agency Counsel Leibold, Agency Clerk Bloom,
Acting Finance Manager Lassey, Lake, Parks, & Recreation Director Kilroy, Interim Public
Works Director Eskandari, Planning Manager MacHott, Management Analyst Dailey, Police
Chief Kennedy -Smith, Fire Chief Barr, and Deputy City Clerk Gutierrez.
CLOSED SESSION REPORT
None
PRESENTATIONS / CEREMONIALS
Pro
PUBLIC COMMENTS — NON-AGENDIZED ITEMS — 1 MINUTE
None
CONSENT CALENDAR
(SA1) Approval of Minutes
Recommendation: It is recommended that the Successor Agency approve the Minutes
of the Regular Successor Agency Meeting of November 12, 2013.
Page 3 of 4
Successor Agency Minutes
Regular Meeting of December 10, 2013
Page 2 of 2
(SA2) Warrant List dated November 21 2013
Recommendation: It is recommended that the Successor Agency receive and file the
Warrant list dated November 21, 2013.
Moved by Agency Member Tisdale, seconded by Vice -Chair Manos, to approve the Consent
Calendar, passed by unanimous vote.
PUBLIC HEARING(S)
None
APPEAL(S)
None
BUSINESS ITEM(S)
None
PUBLIC COMMENTS — NON-AGENDIZED ITEMS — 3 MINUTES
None
EXECUTIVE DIRECTOR COMMENTS
None
LEGAL COUNSEL COMMENTS
None
AGENCY MEMBER COMMENTS
None
ADJOURNMENT
Chairperson Johnson adjourned this meeting at 7:35 p.m. to the next regularly scheduled
meeting to be held on Tuesday, January 14, 2014, at the Elsinore Valley Municipal Water
District (EVMWD) Boardroom located at 31315 Chaney Street, Lake Elsinore, California.
Natasha Johnson, Chairperson
Virginia J. Bloom, Agency Clerk
Page 4 of 4
AGENDA COVER SHEET
MEETING OF-j� T i�
City Council � Redevelopment Agency
DEPARTMENT: ; c� o t ` ' 2-
F1 CONSENT:
APPEAL _
BUSINESS:
Other
a RESOLUTION: F-1 ORDINANCES [7] PUBLIC HEARING
ATTACHMENTS:
�J
Report emailed to Clerk
■ a 0 0 0 0 0 a f a a a l a 0 a 0 a 0 N a 0 a E a 0 a 0 0 a a a 0 a 0 a a 0 a a a a.■■ a 0 a 0 a a. a a a. 0 0 00■.■0 a 0 a 1
FOLLOW UP DIRECTION:
0 a a a a. a a. a 0 a 0 a 0 0 .. 0 f a 0 a a .. .■ 0 0 a a 0 a f a 0 0 a a a 0 0 a a 0 a 0 a a a a 0 a 0 a s a a 0 a a a 0 0 0 0 a a a a
Submitted by: f�+�wr ��z Date: ,
Approved by:
Department Ht
Finance Direct(
City Manager:
Date: /f 1
Date:/ — 1�1
Date: e
CI I Y OF
LA KE LSI�Q E � I�
DIiL-Am EXi"RIrmE
REPORT TO SUCCESSOR AGENCY OF THE REDEVELOPMENT AGENCY OF THE
CITY OF LAKE ELSINORE
TO: HONORABLE AGENCY CHAIRMAN
AND MEMBERS OF THE SUCCESSOR AGENCY
FROM: GRANT YATES
EXECUTIVE DIRECTOR
DATE: JANUARY 14, 2014
SUBJECT: WARRANT LIST DATED DECEMBER 12 & 26, 2013
Recommendation
It is recommended that the Successor Agency of the Redevelopment Agency of the
City of Lake Elsinore receive and file the Warrant List dated December 12 & 26,
2013
Discussion
The warrant list is a listing of all general checks issued by the Successor Agency of the
Redevelopment Agency of the City of Lake Elsinore since the prior Warrant List.
Prepared By: Frances Ramirez
Account Specialist II
Reviewed By: Nancy Lassey YZ
Finance Administrator
Approved By: Grant Yates
City Manager
Attachments: Warrant List 12-12 & 12-26, 2013
AGENDA ITEM NO. SA2
Page 1 of 6
Page 2 of 6
SUMMARY
SUCCESSOR AGENCY O F "FlIA E REDEVELOPMENT AGENCY OFT 1]E
CITY OF ILAIKT lE1LS11NO-RIE
FUND4 FUND I)ESCRIPTION J01AL
510 SUCCESSOR TO RDA AREA 1 $ 4,396.77
520 SUCCESSOR TO RDA AREA 2 8,815.24
530 SUCCESSOR TO RDA AREA 3 7,728.23
GRAND TOTAL $ 20,940.24
1/7/2014 Warrant 12 12 13 1 of 7
Page 3 of 6
DLCEMBIER 112, 20113 'VVA'RRANI, IASI,
SUCCESSOR AGENCY OF THE R ElD1EV ElLOMME 11' AGENCY OF �rpil,E
CITY OF LAKE 'EILSdNORE
C1IIGCKN VENDOR NAME AMO'UN"T
7188 LEIBOLD, MCCLENDON & MANN $ 18 525.24
7189 UNION BANK OF CALIFORNIA 2,415.00
WARRANT TOTAL 20 940.24
GRAND TOTAL $ 20,940.24
1/7/2014 Warrant 12 12 13
2 of 7
Page 4 of 6
DECIEM,IIBI' :R 26. 20113
WARRANT
SUMMARY
SUCCESSOR AGENCY OF THE REDEVFILOI['IVEN-1F AGENCY OF JIHI7E
CITY OF ]LAKE EILSINO RF
FUN D# FUND D;ESCRSPT]ON TOTAL
520 SUCCESSOR TO RDA AREA 2 _ $ 8,867.30
GRAND TOTAL $ 8,867.30
1/7/2014 Warrant 12 26 13 1 of 6
Page 5 of 6
D [I.0 C M ID,1[ ,1: 26, 20113
WA RAN -F ILIS'II
SUCCESSOR AGENCY OF X7111E ;[°i�lE1DlE'VEILO1f➢MEN'll' AGENCY O T]?IC
CITY OF LAKE EILSIINOR E
CHECK# VENDOR NAME AMOUNT
7190 MCMILLIN SUMMERLY, LLC $ 8,867.30
WARRANT TOTAL 8,867.30
GRAND TOTAL $ 8,867.30
1/7/2014 Warrant 12 26 13 2 of 6
Page 6 of 6
SCA
AGENDA COVER SHEET
MEETING OF , -,,)&1
City Council Redevelopment Agency Other
DEPARTMENT: �?
CONSENT �y,c,4-- to g.- E)c,+' I
APPEAL _
BUSINESS:
RESOLUTION: F-1 ORDINANCES PUBLIC HEARING
ATTACHMENTS: -` r+�,
Report emailed to Clerk
■ a 0 0 0 0 a 0 0 0 a 0 0 a 0 0 00■ 0 0 w a a. 0 0 0 a a a a a a 0 a 0 a. a a 0 0 0 0 0. 0 0 0 0 0 0 a 0 00■ a 0 0 a 0 0 a a a 00■ 1
FOLLOW UP DIRECTION:
■ a a a w a a a a a 0 0 a 0. a a 0. 0 a w a a .. a a a a a.■ a. 0 0 0 0 a a a a a 0 a a a a a 0 0 0. a. 0 a 0 0 a w a a a a 0 0 a 1
Submitted by: _Z&Date:
Approved by:
Department Head:
Date: 191-
Finance Director:
Date: 01—
1—City
CityManager:
Date: 1 0
CITY OF i
LASE LS NORE
L
DREAM EXTKEME,
REPORT TO SUCCESSOR AGENCY OF THE
REDEVELOPMENT AGENCY OF THE CITY OF LAKE ELSINORE
TO: HONORABLE AGENCY CHAIRMAN
AND MEMBERS OF THE SUCCESSOR AGENCY
FROM: GRANT M. YATES
EXECUTIVE DIRECTOR
DATE: JANUARY 14, 2014
SUBJECT: INVESTMENT REPORT — OCTOBER 2013
Recommendation
Receive and file.
Discussion
The Investment Report is a listing of all funds invested for the Successor Agency of the
Redevelopment Agency of the City of Lake Elsinore as of the date shown on the report.
Prepared By: Nancy L. Lassey
Finance Administrator
Approved By: Grant M. Yates
Executive Director
Attachments: Investment Report for October 2013
AGENDA ITEM NO. SA3
Page 1 of 22
Page 2 of 22
SUCCESSOR AGENCY OF THE
REDEVELOPMENT AGENCY OF THE CITY OF LAKE ELSINORE
INVESTMENT REPORT OF POOLED CASH AND INVESTMENTS
AS OF OCTOBER 31, 2013
INVESTMENTS
BANK
DEPOSITS
OUTSTANG.
BOOK
ACTIVE ACCOUNTS
BALANCE
IN TRANSIT
CHECKS
BALANCE
3,926,264.51
- - 3,926,264.51
Successor CAMP Pool Account
Bank of America - Successor Agency General
$144,450.50
0.00
(54,395.20)
90,055.30
Total Active Accounts
144,450.50
0.00
(54,395.20)
90,055.30
INVESTMENTS
Successor:
Successor Local Agency Investment Fund
3,926,264.51
- - 3,926,264.51
Successor CAMP Pool Account
55,243.57
- - 55,243.57
Successor U.S. Treasury Bond / Notes
2,012,238.39
- - 2,012,238.39
Successor Federal Agency Bond / Notes
1,217,053.87
- - 1,217,053.87
Successor Corporate Notes
1,592,631.00
- - 1,592,631.00
Successor Commercial Paper
249,696.67
249,696.67
Sub -total Investments
9,053 128 01
- - 9,053,128.01
Unrealized Gain/ (Loss) at 6-30-13 per GASB
31 (LAIF SUC)
3,282.84
- - 3,282.84
Unrealized Gain/ (Loss) at 6-30-13 per GASB
31 (CAMP SUC)
(67,912.60)
- - (67,912.60)
Unrealized Gain/ (Loss) at 6-30-13 per GASB
31 (Total)
(64,629.76)
(64,629.76)
Total Investments
8,988,498.25
- - 8,988,498.25
9,132,948.75
(54,395.20) 9,078,553.55
TOTAL POOLED CASH AND INVESTMENTS
9,078,553.55
I certify that this report accurately reflects all pooled investments and it is in conformity with the investment policy as approved by the Members of
Successor Agency of the Redevelopment Agency on November 12, 2013. A copy of this policy is available in the office of the City Clerk.
The pooled investments shown above provide sufficient cash flow liquidity to meet the next six months estimated expenditures.
Nancy L Lassey January 6, 2014
Acting Finance Manager Date
Prepared by: N. Lassey, Finance Adminisuator
Page 3 of 22
SUCCESSOR AGENCY OF THE
REDEVELOPMENT AGENCY OF THE CITY OF LAKE ELSINORE
LOCAL AGENCY INVESTMENT FUND
TRANSACTION SUMMARY
FOR THE MONTH ENDING OCTOBER 31, 2013
Interest Rate Purchase Date Maturity Rate
0.266% Daily 24 -Hour
Beginning
Balance
Net Increase/Decrease
Ending Balance
$
3,919,601.08
$ 6,663.43
$ 3,926,264.51
Page 4 of 22
SUCCESSOR AGENCY OF THE
REDEVELOPMENT AGENCY OF THE CITY OF LAKE ELSINORE
POOLED CASH AND INVESTMENTS BY FUND
AS OF OCTOBER 31, 2013
FUND NAME
Area I
Area II
Area III
Housing
Stadium Lease Trust Fund
Total Pooled Cash & Investments
AMOUNT
$3,729,553.19
4,761,641.34
141, 926.62
383, 611.25
61.821.15
$ 9,078,553.55
Page 5 of 22
SUCCESSOR AGENCY OF THE
REDEVELOPMENT AGENCY OF THE CITY OF LAKE ELSINORE
SUMMARY OF POLICY LIMITATIONS
FOR THE MONTH ENDING OCTOBER 31, 2013
DIVERSIFICATION MAXIMUM
TYPES OF SECURITIES PERCENTAGE PERCENTAGE
U.S. Treasury Bills 0.00% UNLIMITED
U.S. Treasury Bond / Notes 22.23% UNLIMITED
Current Balance $ 2,012,238.39
Federal Agency Bond I Notes 13.44% UNLIMITED
Current Balance $ 1,217,053.87
Banker's Acceptances 0.00% 40.00%
Certificates of Deposit 0.00% 25.00%
Negotiable Certificates of Deposits 0.00% 30.00%
Commercial Paper 2.76% 15.00%
Current Balance $ 249,696.67
Medium Term Corporate Notes 17.59% 30.00%
Current Balance $ 1,592,631.00
Repurchase Agreements 0.00% UNLIMITED
Reverse Repurchase Agreements 0.00% 20.00%
LAW (Local Agency Investment Fund) 43.37% UNLIMITED
Current Balance $ 3,926,264.51
CAMP - Pooled Sweep Account 0.61% UNLIMITED
Current Balance $ 55,243.57
TOTAL 100.00% $ 9,053,128.01
Note:
Local agencies are only eligible to purchase medium term corporate notes that have a rating
of "A" or better by both Moody's Investors Service, Inc., and Standard and Poor's Corporation (S & P).
If a security falls below "A" by both rating agencies, then PFM Asset Management LLC
will evaluate the need to sell the security prior to maturity. The CAMP Portfolio Summary
and Statistics shows the credit quality held by the City's investments.
*No more than 40% in any one federal agency. See CAMP Portfolio Statement for listing of agencies.
Page 6 of 22
CITY OF
LADE , LSIAORE
--� M DREAM EXrREMEM
Successor Agency of the Redevelopment Agency
CAMP Account
Page 7 of 22
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Page 22 of 22
NOTICE OF CANCELLATION
OVERSIGHT BOARD MEETING
NOTICE IS HEREBY GIVEN that the Oversight Board Meetings scheduled for 3:45 p.m. on
Tuesday, January 14, 2014, is cancelled.
The Oversight Board will meet at the next regularly scheduled meeting of January 28, 2014,
commencing at 3:45 p.m. at the Lake Elsinore City Hall, Conference Room A, 130 South Main
Street, Lake Elsinore, California.
DATE: January 9, 2014
STATE OF CALIFORNIA }
COUNTY OF RIVERSIDE )SS
CITY OF LAKE ELSINORE }
I, Virginia J. Bloom, declare as follows:
v "ulv�J
Virginia J. loom, CiV Clerk
AFFIDAVIT OF POSTING
That I am the City Clerk of the City of Lake Elsinore and that I caused to be posted this Notice of
Cancellation in a conspicuous place at City Hall, 130 S. Main Street, Lake Elsinore, CA, within
24 hours of said cancellation.
I declare under penalty of perjury that the foregoin is true and correct.
Dated: January 9, 2014 _ .
W'o
e I
Virginia J. Woom, Vity Clerk
CITY OF LAKE ELSINORE
CITY COUNCIL AGENDA
NATASHA JOHNON, MAYOR
STEVE MANOS, MAYOR PRO TEM
BRIAN TISDALE, COUNCIL MEMBER
DARYL HICKMAN, COUNCIL MEMBER
ROBERT MAGEE, COUNCIL MEMBER
GRANT YATES, CITY MANAGER
W W W.LAKE-ELSINORE.ORG
(951) 674-3124 PHONE
ELSINORE VALLEY MUNICIPAL WATER
DISTRICT (EVMWD) BOARDROOM
31315 CHANEY STREET
LAKE ELSINORE, CA 92530
..................................................................................
TUESDAY, JANUARY 14, 2014
CLOSED SESSION — None
PUBLIC SESSION at 7:00 p.m.
City Hall
130 S. Main St., Lake Elsinore
EVMWD Boardroom
31315 Chaney St., Lake Elsinore
The City of Lake Elsinore appreciates your attendance. Citizens' interest provides the Council
and Agency with valuable information regarding issues of the community.
Meetings are held on the 2nd and 4t" Tuesday of every month. In addition, meetings are
televised live on Time Warner Cable Station Channel 29 and Verizon subscribers can view
the meetings on Channel 31.
Due to the seismic retrofit of the Cultural Center, the City Council has moved its regular
meeting location to the Elsinore Valley Municipal Water District (EVMWD) Boardroom located
at 31315 Chaney Street, Lake Elsinore. All parking for these meetings is free and is located
along Treleven Avenue or at the gravel parking lot on the northwest corner of Treleven and
Gedge Avenue. Thank you for your cooperation.
The agenda is posted 72 hours prior to each meeting outside of City Hall and is available at
each meeting. The agenda and related reports are also available at the City Clerk's
Department on the Friday prior to the Council meeting and are available on the City's website
at www.lake-elsinore.org. Any writings distributed within 72 hours of the meeting will be
made available to the public at the time it is distributed to the City Council.
In compliance with the Americans with Disabilities Act, any person with a disability who
requires a modification or accommodation in order to participate in a meeting should contact
the City Clerk's Office at (951) 674-3124 Ext. 262, at least 48 hours before the meeting to
make reasonable arrangements to ensure accessibility.
City Council Agenda
Meeting of January 14, 2014
CALL TO ORDER 5:00 P.M.
ROLL CALL
PUBLIC COMMENT
CITY COUNCIL CLOSED SESSION
None
Page 2 of 6
CALL TO ORDER - 7:00 P.M. — EVMWD Boardroom, 31315 Chaney St., Lake Elsinore
PLEDGE OF ALLEGIANCE
INVOCATION — MOMENT OF SILENT PRAYER
ROLL CALL
CLOSED SESSION REPORT
PRESENTATIONS/CEREMONIALS
• Certificate of Recognition of Susan Reid
• Recognition of Mayor Robert Magee
PUBLIC COMMENTS — NON-AGENDIZED ITEMS — 1 MINUTE
(Please read & complete a Request to Address the City Council form prior to the start of the City Council meeting
and turn it into the City Clerk. The Mayor will call on you to speak.)
CONSENT CALENDAR
(All matters on the Consent Calendar are approved in one motion, unless a Council Member or any member of
the public requests separate action on a specific item.)
(1) Approval of Minutes
Recommendation: It is recommended that the City Council approve the Minutes of the
Regular City Council Meeting of December 10, 2013.
(2) Warrant List dated December 12 & 26, 2013
Recommendation: It is recommended that the City Council receive and file the
Warrant list dated December 12 & 26, 2013.
(3) Investment Report for October 2013
Recommendation: It is recommended that the City Council receive and file the report.
(4) Purchase of Equipment for Fire Truck 97
City Council Agenda
Meeting of January 14, 2014
Page 3 of 6
Recommendation: It is recommended that the City Council: A) Authorize the Fire
Chief to begin the purchase of the equipment to fully outfit Fire Truck 97; and B)
Approve that $190,000.00 be made available to execute these purchases.
(5) Riverside County Mortgage Credit Certification Program Participation
Recommendation: It is recommended that City Council adopt Resolution No 2014-
001 A Resolution of the City Council of the City of Lake Elsinore, California, approving
participation with the County of Riverside Mortgage Credit Certificate (MCC) Program.
(6) Resolution of the City Council of the City of Lake Elsinore Approving a Deposit and
Reimbursement Agreement a City Fee Deposit and Reimbursement Agreement and
an EVMWD Fee Deposit and Reimbursement Agreement Relating to the City of Lake
Elsinore Community Facilities District No. 2007-5 (Red Kite)
Recommendation: It is recommended that City Council adopt Resolution No 2014-
002 approving the Deposit and Reimbursement Agreement, the City Fee Deposit and
Reimbursement Agreement and the EVMWD Fee Deposit and Reimbursement
Agreement.
(7) Agreement for Professional Design Services G & A Consulting Civil Engineers, Inc.
for Gunnerson Street Rehabilitation — Phase 1 (Riverside Drive to Lakeshore Drive)
Project 4350
Recommendation: It is recommended that the City Council: A) Award design of the
Gunnerson Street Rehabilitation — Phase 1 (Riverside Drive to Lakeshore Drive) to
G&A Consulting Civil Engineers, in the not to exceed amount of $76,115.00; and B)
Authorize the City Manager to execute the contract with G&A Consulting Civil
Engineers, Inc.
(8) Approval of an Agreement with the County of Riverside to Construct Sidewalk and
Perform Maintenance along a portion of Machado Street
Recommendation: It is recommended that City Council: A) Approve the Agreement
between the City of Lake Elsinore and the County of Riverside in substantially the
form attached and authorize the City Manager to execute the Agreement in such final
form as approved by the Director of Public Works and the City Attorney; and B) Pass
and adopt Resolution No. 2013-003.
(9) Notice of Completion — Elm Street Pavement Phase II Proiect No. 4385-2
Recommendation: It is recommended that City Council: A) Accept the improvements
into the City maintained road system; B) Direct staff to file the Notice of Completion
with the County Recorder's Office; C) Direct staff to release any remaining retention
funds 35 days after filing of the Notice of Completion; and D) Authorize transfer of
project fund balance to Main Street Overlay Project NO. 4405.
City Council Agenda
Meeting of January 14, 2014
Page 4 of 6
(10) Funding Contribution Agreement with the Lake Elsinore Unified School District to
Construct a Traffic Signal at the Intersection of Canyon Hills Road and Sage Lane
Recommendation: It is recommended that City Council approve the funding
contribution agreement between the City of Lake Elsinore and the Lake Elsinore
Unified School District in substantially the form attached and authorize the City
Manager to execute the Agreement in such final form as approved by the Director of
Public Works and the City Attorney.
(11) Proposed Audio/Visual Upgrade to the Cultural Center
Recommendation: It is recommended that City Council: A) Award the improvements
of the Cultural Center audio and visual upgrade to RK Electric for the design and
installation of new audio and visual infrastructure in the amount of $115,203, which
includes a 10% contingency; B) Award the installation of the new dais and ADA lectern
to RK Electric to subcontract with Artistic Wood in the amount of $12,797, which
includes a 10% contingency; C) Approve the funding of $115,203 from fund 160 "PEG
grant"; and D) Approve the funding of $12,797 from fund 116 DIF fund.
(12) Lake Elsinore Municipal Code Waiver for Good Vibes Music Festival on the Lake at
La Laguna Resort & Boat Launch
Recommendation: It is recommended that City Council waive Lake Elsinore Municipal
Code section 9.28.030 Furnishing Alcoholic Beverages in Public for the proposed
"Good Vibes Music Festival on the Lake" Special Event, subject to compliance with all
other conditions for the event as approved by the City Manager.
(13) 2013/24 Supplemental Law Enforcement Services Fund (SLESF) Grant
Recommendation: It is recommended that City Council approve the expenditure plan
and the allocation of funds from the SLESF Grant.
PUBLIC HEARING(S)
None
APPEAL(S)
None
BUSINESS ITEM(S)
(14) Second Reading and Adoption of Ordinance No. 2013-1317
Recommendation: It is recommended that the City Council waive further reading and
adopt by title only ORDINANCE NO. 2013-1317 AN ORDINANCE OF THE CITY
COUNCIL OF THE CITY OF LAKE ELSINORE, CALIFORNIA, AMENDING LAKE
ELSINORE MUNICIPAL CODE, TITLE 2, CHAPTER 2.46 PUBLIC SAFETY
ADVISORY COMMISSION, by roll -call vote.
City Council Agenda Page 5 of 6
Meeting of January 14, 2014
(15) Second Reading and Adoption of Ordinance No. 2013-1320
Recommendation: It is recommended that the City Council waive further reading and
adopt by title only ORDINANCE NO. 2013-1320 AN ORDINANCE OF THE CITY
COUNCIL OF THE CITY OF LAKE ELSINORE, CALIFORNIA, APPROVING ZONE
CHANGE NO. 2013-04, KNOWN AS THE CONSISTENCY ZONING PROJECT —
PHASE III, AMENDING THE OFFICIAL ZONING MAP, CHANGING THE ZONING
OF VARIOUS PARCELS IN THE EAST LAKE, NORTH PEAK AND LAKE VIEW
DISTRICTS OF THE CITY TO ZONES CONSISTENT WITH THE GENERAL PLAN
DESIGNATIONS THEREIN, by roll -call vote.
(16) Code Amendment Regarding Yard Garage and House Sales — An Amendment to
Lake Elsinore Municipal Code Section 5.112 Yard Garage, and House Sales Setting
Forth Revised Regulations
Recommendation: It is recommended that the City Council waiver further reading and
introduce by title only ORDINANCE NO. 2014-1321 AN ORDINANCE OF THE CITY
COUNCIL OF THE CITY OF LAKE ELSINORE AMENDMENT CHAPTER 5.112 OF
THE LAKE ELSINORE MUNICIPAL CODE amending certain procedures and
regulations for yard, garage, and house sales.
(17) Mayor's Recommended Council Appointments
Recommendation: It is recommended that the City Council discuss and approve the
Mayor's recommendations to the Council appointments to the various governmental
agency committees.
PUBLIC COMMENTS — NON-AGENDIZED ITEMS — 3 MINUTES
(Please read & complete a Request to Address the City Council form prior to the start of the City Council Meeting
and turn it in to the City Clerk. The Mayor will call on you to speak.)
CITY MANAGER COMMENTS
2014 Perpetual Calendar
CITY ATTORNEY COMMENTS
CITY COUNCIL COMMENTS
ADJOURNMENT
The Lake Elsinore City Council will adjourn this meeting to the next regularly scheduled
meeting of Tuesday, January 28, 2014. The regular Closed Session meeting will be held at
5:00 p.m. at City Hall and the regular Public meeting will be held at 7:00 p.m. at the Elsinore
Valley Municipal Water District (EVMWD) Boardroom located at 31315 Chaney Street, Lake
Elsinore, CA.
City Council Agenda
Meeting of January 14, 2014
AFFIDAVIT OF POSTING
Page 6 of 6
I, Virginia J. Bloom, City Clerk of the City of Lake Elsinore, do hereby affirm that a copy of
the foregoing agenda was posted at City Hall 72 hours in advance of this meeting.
Virginia J. Bloom
Virginia J. Bloom, City Clerk
SUCCESSOR AGENCY OF THE
REDEVELOPMENT AGENCY OF THE
CITY OF LAKE ELSINORE
AGENDA
NATASHA JOHNSON, CHAIR
STEVE MANOS, VICE -CHAIR
BRIAN TISDALE, AGENCY MEMBER
DARYL HICKMAN, AGENCY MEMBER
ROBERT MAGEE, AGENCY MEMBER
GRANT YATES, EXECUTIVE DIRECTOR
W W W.LAKE-ELSINORE.ORG
(951) 674-3124 PHONE
ELSINORE VALLEY MUNICIPAL WATER
DISTRICT (EVMWD) BOARDROOM
31315 CHANEY STREET
LAKE ELSINORE, CA 92530
.................................................................................
TUESDAY, JANUARY 14, 2014
CLOSED SESSION — None
PUBLIC SESSION at 7:00 p.m. EVMWD Boardroom
31315 Chaney St., Lake Elsinore
The City of Lake Elsinore appreciates your attendance. Citizens' interest provides the Council and
Agency with valuable information regarding issues of the community.
Meetings are held on the 2nd and 4'h Tuesday of every month. In addition, meetings are televised live
on Time Warner Cable Station Channel 29 and Verizon subscribers can view the meetings on
Channel 31.
Due to the seismic retrofit of the Cultural Center, the Successor Agency has moved its regular
meeting location to the Elsinore Valley Municipal Water District (EVMWD) Boardroom located at
31315 Chaney Street, Lake Elsinore. All parking for these meetings is free and is located along
Treleven Avenue or at the gravel parking lot on the northwest corner of Treleven and Gedge Avenue.
Thank you for your cooperation.
The agenda is posted 72 hours prior to each meeting outside of City Hall and is available at each
meeting. The agenda and related reports are also available at the City Clerk's Department on the
Friday prior to the Successor Agency meeting and are available on the City's website at WWW.lake-
elsinore.org. Any writings distributed within 72 hours of the meeting will be made available to the
public at the time it is distributed to the Successor Agency.
In compliance with the Americans with Disabilities Act, any person with a disability who requires a
modification or accommodation in order to participate in a meeting should contact the City Clerk's
Office at (951) 674-3124 Ext. 262, at least 48 hours before the meeting to make reasonable
arrangements to ensure accessibility.
Successor Agency Agenda
Meeting of January 14, 2014
CALL TO ORDER 5:00 P.M.
ROLL CALL
PUBLIC COMMENT
SUCCESSOR AGENCY CLOSED SESSION
►G=
Page 2of3
CALL TO ORDER - 7.00 P.M. — EVMWD Boardroom 31315 Chaney St., Lake Elsinore
ROLL CALL
CLOSED SESSION REPORT
PRESENTATIONS / CEREMONIALS
► 6=2
PUBLIC COMMENTS — NON-AGENDIZED ITEMS — 1 MINUTE
(Please read & complete a Request to Address the Successor Agency form prior to the start of the meeting and
turn it into the Agency Clerk. The Chair will call on you to speak.)
CONSENT CALENDAR
(All matters on the Consent Calendar are approved in one motion, unless an Agency Member or any member
of the public requests separate action on a specific item.)
(SA1) Approval of Minutes
Recommendation: It is recommended that the Successor Agency approve the Minutes
of the Regular Successor Agency Meeting of December 10, 2013.
(SA2) Warrant List dated December 12 & 26 2013
Recommendation: It is recommended that the Successor Agency of the
Redevelopment Agency of the City of Lake Elsinore receive and file the Warrant List
dated December 12 & 26, 2013.
(SA3) Investment Report for October 2013
Recommendation: It is recommended that the Successor Agency of the
Redevelopment Agency of the City of Lake Elsinore receive and file the report.
PUBLIC HEARINGS)
None
Successor Agency Agenda Page 3 of 3
Meeting of January 14, 2014
APPEAL(S)
None
BUSINESS ITEM(S)
None
PUBLIC COMMENTS — NON-AGENDIZED ITEMS — 3 MINUTES
(Please read & complete a Request to Address the SuccessorAgency form prior to the start of the meeting and
turn it in to the Agency Clerk. The Chair will call on you to speak.)
EXECUTIVE DIRECTOR COMMENTS
LEGAL COUNSEL COMMENTS
AGENCY MEMBER COMMENTS
ADJOURNMENT
The Successor Agency of the Redevelopment Agency of the City of Lake Elsinore will adjourn
this meeting to the next regularly scheduled meeting of Tuesday, January 28, 2014. The
regular Closed Session meeting will be held at 5:00 p.m. at City Hall and the regular Public
meeting will be held at 7:00 p.m. at the Elsinore Valley Municipal Water District (EVMWD)
Boardroom located at 31315 Chaney Street, Lake Elsinore, CA.
AFFIDAVIT OF POSTING
I, Virginia J. Bloom, Agency Clerk, do hereby affirm that a copy of the foregoing agenda was
posted at City Hall 72 hours in advance of this meeting.
Thi q nia T. 73Coatn
Virginia J. Bloom, Agency Clerk
Virginia Bloom
From: ceakins@lake-elsinore.org
Sent: Wednesday, January 08, 2014 4:20 PM
To: Virginia Bloom
Subject: Approval Tracking - Individual Review Request
Virginia Bloom
A proposed Report, TMP -083 has been submitted by Catherine Eakins for your review and approval. The expected
introduction date is 01/14/2014. The description is as follows:
FUNDING CONTRIBUTION AGREEMENT WITH THE LAKE ELSINORE UNIFIED SCHOOL DISTRICT
Please review this item at http://lake-
elsinore.legista r.com/ATS.aspx?From=ATS&ID=291&Hash=39417c2f4dfa606041cda34a920c1f40.
Or, go to http://lake-eIsinore.legistar.com/MyAccount.aspx?From=ATS&Tab=ATS to review all items that have been
submitted to you.
This email is an automatic email notice from your Legistar° Approval Tracking System. Please do not 'Reply' to this
email, but use the links above. Thank you.
CITY OF LAKE ELSINORE
130 S. MAIN STREET
LAKE ELSINORE, CA 92530
(951)674-3124
PROJECT CHANGE ORDER CHANGE ORDER # 1 (Final)
DATE: December 16, 2013
THIS CHANGE ORDER IS APPLICABLE TO:
CITY PROJECT # 4385-2 CONTRACT AWARDED TO:
PROJECT TITLE: Elm Street Paving Marathon General, Inc
Authorized by: Ati Eskandari
Director Public Works/City Engineer
CONTRACTOR IS AUTHORIZED TO MAKE THE FOLLOWING CHANGES:
The bid quantities are adjusted to actual quantities as follows:
DATE AWARDED: August 27, 2013
SCHEDULED COMPLETION DATE:
November 29, 2013
TOTAL AMOUNT OF CONTRACT
PRIOR TO THIS CHANGE ORDER
$208,665.00
QUANTITIES DECREASED
BID
BID
AS -BUILT
ADJUSTED
UNIT
ITEM No.
DESCRIPTION
QUANTITY
QUANTITY
QUANTITY
PRICE
EXTENSION
8
4" Asphalt Paving
850.00
796.65
53.35
73.00
$3,894.55
14
Adjust Manhole to Grade
6
1
5
1,800.00
$9,000.00
QUANTITIES
INCREASED
BID
BID
AS -BUILT
ADJUSTED
UNIT
ITEM No.
DESCRIPTION
QUANTITY
QUANTITY
QUANTITY
PRICE
EXTENSION
6
Additional Export Material > 25%
NA
1.00
1.00
6,281.75
$6,281.75
of Bid Adjuat Unit Price
7
6" Class II Aggregate Base
700.00
723.56
23.56
20.00
$471.20
9
3" Asphalt Driveways
60.00
70.74
10.74
240.00
$2,577.60
11
4" PCC Sidewalk
610.00
1,144.00
534.00
6.00
$3,204.00
12
6" PCC Residential Driveway
200.00
240.00
40.00
9.00
$360.00
THE AMOUNT OF THE CONTRACT WILL BE (INCREASED) BY THE
SUM OF $0.00
Page 7 of 8
Change Order No. 1 (Final)
— — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — —
THE CONTRACT PERIOD WILL CONTRACT TOTAL $208,665.00
BE INCREASED DAYS 0 Days (Incl. this Change Order)
REVISED COMPLETION DATE November 29, 2013
Review by: Initials
Project Engineer:
Director Public Works:
City Manager:
Date Approved by:
Contractor
Page 8 of 8
Date