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Home My WebLink AboutSA Agenda Packet 2-23-2016Successor Agency City of Lake Elsinore Regular Agenda LAKE-ELSINORE.ORG (951) 674-3124 PHONE CULTURAL CENTER 183 N. MAIN STREET LAKE ELSINORE, CA 92530 BRIAN TISDALE, CHAIR ROBERT MAGEE, VICE-CHAIR DARYL HICKMAN, AGENCY MEMBER STEVE MANOS, AGENCY MEMBER NATASHA JOHNSON, AGENCY MEMBER GRANT YATES, EXECUTIVE DIRECTOR Cultural Center7:00 PMTuesday, February 23, 2016 PUBLIC SESSION at 7:00 PM The City of Lake Elsinore appreciates your attendance. Citizens’ interest provides the Council and Agency with valuable information regarding issues of the community. Meetings are held on the 2nd and 4th Tuesday of every month. In addition, meetings are televised live on Time Warner Cable Station Channel 29 and Verizon subscribers can view the meetings on Channel 31. If you are attending this City Council Meeting, please park in the parking lot across the street from the Cultural Center. This will assist us in limiting the impact of meetings on the Downtown Business District. Thank you for your cooperation. The agenda is posted 72 hours prior to each meeting outside of City Hall and is available at each meeting. The agenda and related reports are also available at City Hall on the Friday prior to the Council meeting and are available on the City ’s website at www.Lake-Elsinore.org. Any writings distributed within 72 hours of the meeting will be made available to the public at the time it is distributed to the City Council. In compliance with the Americans with Disabilities Act, any person with a disability who requires a modification or accommodation in order to participate in a meeting should contact the City Clerk’s Department at (951) 674-3124 Ext. 269, at least 48 hours before the meeting to make reasonable arrangements to ensure accessibility. CITY VISION STATEMENT The City of Lake Elsinore will be the ultimate lake destination where all can live, work and play, build futures and fulfill dreams. Page 1 City of Lake Elsinore Printed on 2/18/2016 February 23, 2016Successor Agency Regular Agenda CALL TO ORDER - 7:00 P.M. ROLL CALL PUBLIC COMMENTS – NON-AGENDIZED ITEMS – 1 MINUTE (Please read & complete a Request to Address the Agency form prior to the start of the Agency meeting and turn it in to the City Clerk. The Chair or City Clerk will call on you to speak.) CONSENT CALENDAR (All matters on the Consent Calendar are approved in one motion, unless an Agency Member or any member of the public requests separate action on a specific item.) 1)Approve Diamond Stadium Capital Repairs as authorized under the Approved ROPS Recommendation:1. Authorize the City Manager to execute agreements and issue purchase orders totaling $212,231.14 for capital repairs and maintenance at the Diamond Stadium to the following vendors: Leisure Craft Inc. $ 28,521.14 MOR Cabinets $ 15,850.00 Maples & Associates $167,860.00 Capital Repair Items At Diamond Stadium Staff Report 2016-02-23 EXHIBIT A - CAPITAL REPAIR SCHEDULE 2-23-2016 Attachments: PUBLIC COMMENTS – NON-AGENDIZED ITEMS – 3 MINUTES (Please read & complete a Request to Address the Agency form prior to the start of the Agency Meeting and turn it in to the City Clerk. The Chair or City Clerk will call on you to speak.) ADJOURNMENT The Lake Elsinore Successor Agency will adjourn this meeting to the next regularly scheduled meeting of Tuesday, March 8, 2016. The regular Closed Session meeting will be held at 5:00 p.m. and the regular Public meeting will be held at 7:00 p.m. at the Cultural Center located at 183 N. Main Street, Lake Elsinore. AFFIDAVIT OF POSTING I, Susan M. Domen, City Clerk of the City of Lake Elsinore, do hereby affirm that a copy of the foregoing agenda was posted at City Hall 72 hours in advance of this meeting. __________________________ Susan M. Domen, MMC City Clerk Page 2 City of Lake Elsinore Printed on 2/18/2016 Text File City of Lake Elsinore 130 South Main Street Lake Elsinore, CA 92530 www.lake-elsinore.org File Number: ID# 16-087 Agenda Date: 2/23/2016 Status: Approval FinalVersion: 1 File Type: ReportIn Control: Successor Agency Agenda Number: 1) Page 1 City of Lake Elsinore Printed on 2/18/2016 REPORT TO SUCCESSOR AGENCY OF THE REDEVELOPMENT AGENCY OF THE CITY OF LAKE ELSINORE TO: HONORABLE CHAIR TISDALE AND MEMBERS OF THE SUCCESSOR AGENCY FROM: GRANT YATES, EXECUTIVE DIRECTOR DATE: FEBRUARY 23, 2016 SUBJECT: APPROVE CAPITAL REPAIRS AT DIAMOND STADIUM AS AUTHORIZED UNDER THE APPROVED ROPS Recommendation 1. Staff recommends that the Successor Agency Board authorize the Executive Director to execute agreements and issue a purchase orders totaling $212,231.14 for capital repairs at the Diamond Stadium to the following vendors:  Leisure Craft Inc. $ 28,521.14  MOR Cabinets $ 15,850.00  Maples & Associates $167,860.00 Background Certain contracts governing operations and use, management and maintenance of the Lake Elsinore Diamond Stadium are in full force and effect and constitute enforceable obligations of the Successor Agency. In order to ensure that the Successor Agency can meet its legal obligations under these Stadium Operations Contracts, the Successor Agency and the Storm entered into a Stadium Interim Management Agreement (“Interim Agreement”) to provide for the efficient and cost effective management, maintenance and operation of the Stadium by the Storm for calendar year 2013. A First Amendment to the Interim Agreement for calendar year 2014 and a Second Amendment to the Interim Agreement for calendar year 2015 were subsequently approved. A Third Amendment to the Interim Agreement for calendar year 2016 was approved by the Successor Agency, Oversight Board and that State Department of Finance (DOF). In accordance with the Interim Agreement and the Amendments thereto, DOF has approved the allocation of Real Property Tax Trust Funds (RPTTF) for Stadium obligations in accordance with approved Recognized Obligations Payment Schedules (ROPS). These obligations include specified capital improvements, including certain Diamond Stadium Capital Repairs February 23, 2016 Page 2 capital facilities and equipment at the Stadium that have simply worn out or are in a condition of disrepair. The Stadium is 22 years old, and despite the ongoing maintenance being performed in accordance with applicable agreements, certain structural elements, capital components, operational systems and equipment require replacement in order to maintain the Stadium in accordance with the Stadium Operations Contracts and to protect the safety of the players and the spectators consistent with applicable laws and standards. Because these repairs/replacements are necessary to continue to meet the Successor Agency’s obligations under the Stadium Operations Contracts and in accordance with the Interim Agreement and Amendments thereto, Successor Agency staff recommends that the Board approve the repair and replacement of the capital items included herein. Fiscal Impact All items totaling $212,231.14 are funded through the RPTTF (approved ROPS) received by the Successor Agency and the Capital Repair Schedule was approved by the Oversight Board as well as the State of California Department of Finance. Prepared by: Jason Simpson, Director of Administrative Services Approved by: Grant Yates, City Manager Attachments: Exhibit A LAKE ELSINORE STORM ‐ DIAMOND STADIUM CAPITAL REPAIR SCHEDULE THIRD AMENDMENT TO THE INTERIM MANAGEMENT AGREEMENT FEBRUARY 23, 2016 2016 REF #DESCRIPTION VENDOR NAME AMOUNT 18,19,20 Front office Flooring, Paint all Upper and Lower, Ceiling Tile Replacement Maples & Associates 59,800.00$ 23 Home Team Clubhouse Ceiling Tiles, Flooring, Paint, Drywall Repair Maples & Associates 30,200.00 34 Visitor Locker Room Ceiling Tile, Flooring, Paint walls and door Maples & Associates 26,200.00 39 Souvenir Lighting & Ceiling Tiles Maples & Associates 15,960.00 40 Flooring & Painting (Visitors side/Home Side/Press Box)Maples & Associates 10,900.00 42 Toilets, Trash Cans, Tables Leisure Craft Inc. 28,521.14 43 First Aid Room Upgrade Maples & Associates 3,000.00 45 Bathrooms (Epoxy ‐ OPS/Family)Maples & Associates 3,000.00 46 Refurbish Accounting Room Maples & Associates 11,800.00 47 Diamond Club Wood & Cabinet‐Refinish M O R Cabinets 15,850.00 48 Security Room Carpet/Lighting/Paint/Flooring/Electrical Cabinets Maples & Associates 7,000.00 Totals 212,231.14$ VENDORS AMOUNT Maples & Associates 167,860.00$ Leisure Craft, Inc. 28,521.14 M O R Cabinets 15,850.00 212,231.14$ EXHIBIT A