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Home My WebLink About_City Council AgendaCity Council / Successor Agency City of Lake Elsinore Regular Agenda 183 North Main Street Lake Elsinore, CA 92530 Natasha Johnson, Mayor Steve Manos, Mayor Pro-Tem Daryl Hickman, Council Member Robert E. "Bob" Magee, Council Member Brian Tisdale, Council Member Cultural Center7:00 PMTuesday, June 12, 2018 CLOSED SESSION at 5:00 PM PUBLIC SESSION at 7:00 PM The City of Lake Elsinore appreciates your attendance. Citizens’ interest provides the Council and Agency with valuable information regarding issues of the community. Meetings are held on the 2nd and 4th Tuesday of every month. In addition, meetings are televised live on Spectrum Cable Station Channel 29 and Frontier subscribers can view the meetings on Channel 31. If you are attending this meeting, please park in the parking lot across the street from the Cultural Center. This will assist us in limiting the impact of meetings on the Downtown Business District . Thank you for your cooperation. The agenda is posted 72 hours prior to each meeting outside of City Hall and is available at each meeting. The agenda and related reports are also available at City Hall on the Friday prior to the meeting and are available on the City ’s website at www.Lake-Elsinore.org. Any writings distributed within 72 hours of the meeting will be made available to the public at the time it is distributed to the City Council. In compliance with the Americans with Disabilities Act, any person with a disability who requires a modification or accommodation in order to participate in a meeting should contact the City Clerk ’s Department at (951) 674-3124 Ext. 269, at least 48 hours before the meeting to make reasonable arrangements to ensure accessibility. CITY VISION STATEMENT The City of Lake Elsinore will be the ultimate lake destination where all can live, work and play, build futures and fulfill dreams. Page 1 City of Lake Elsinore Printed on 6/7/2018 June 12, 2018City Council / Successor Agency Regular Agenda CALL TO ORDER 5:00 P.M. ROLL CALL PUBLIC COMMENTS E-VOTE TRAINING CITY COUNCIL CLOSED SESSION 1) CONFERENCE WITH LEGAL COUNSEL--ANTICIPATED LITIGATION Initiation of litigation pursuant to paragraph (4) of subdivision (d) of Section 54956.9: 1 potential case RECESS - the meeting will recess to Closed Session RECONVENE/CALL TO ORDER - 7:00 P.M. PLEDGE OF ALLEGIANCE INVOCATION – MOMENT OF SILENCE ROLL CALL PRESENTATIONS / CEREMONIALS 1)Recognition of Gylberto Eusebio 2)Reality Rally Trophy Presentation CLOSED SESSION REPORT PUBLIC COMMENTS – NON-AGENDIZED ITEMS – 1 MINUTE (Please read & complete a Request to Address the City Council/Successor Agency form prior to the start of the meeting and turn it in to the City Clerk/Clerk. The Mayor/Chair or City Clerk/Clerk will call on you to speak.) CITY COUNCIL CONSENT CALENDAR (All matters on the Consent Calendar are approved in one motion, unless a Council Member or any member of the public requests separate action on a specific item.) 1)CC Warrant List Dated May 17, 2018 Recommendation:Receive and file. Warrant - SR Warrant - Exhibit A - Summary Warrant - Exhibit B - List Attachments: Page 2 City of Lake Elsinore Printed on 6/7/2018 June 12, 2018City Council / Successor Agency Regular Agenda 2)CC Warrant List Dated 5-31-18 Recommendation:Receive and file. Warrant - SR Warrant - Exhibit A - Summary Warrant - Exhibit B - List Attachments: 3)CC Minutes for the Regular Meeting of May 8, 2018 Recommendation:Approve the minutes. 5-8-18 CCAttachments: 4)Planning Application No. 2018-15 (Sendaro at Summerly) - Design Review for the Construction of 65 Single-Family Residential Units Recommendation:adopt A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKE ELSINORE, CALIFORNIA, FINDING THAT PLANNING APPLICATION NO. 2018-15 (RESIDENTIAL DESIGN REVIEW NO. 2018-05) IS CONSISTENT WITH THE WESTERN RIVERSIDE COUNTY MULTIPLE SPECIES HABITAT CONSERVATION PLAN (MSHCP); and, adopt A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKE ELSINORE, CALIFORNIA, APPROVING PLANNING APPLICATION NO. 2018-15 (RESIDENTIAL DESIGN REVIEW NO. 2018-05) PROVIDING BUILDING DESIGNS AND RELATED IMPROVEMENTS FOR 65 SINGLE-FAMILY RESIDENTIAL UNITS LOCATED WITHIN TRACT 31920-17 OF THE SUMMERLY DEVELOPMENT OF THE EAST LAKE SPECIFIC PLAN (APN: 371-270-023). PA 2018-15 - SR PA 2018-15 - Exhibit A MSHCP Resolution PA 2018-15 - Exhibit B RDR Resolution PA 2018-15 - Exhibit C CofA PA 2018-15 - Exhibit D Vicinity Map PA 2018-15 - Exhibit E Aerial Map PA 2018-15 - Exhibit F Design Review Package Attachments: 5)Planning Commission Appointments Recommendation:Appoint two members to the Planning Commission for the full terms beginning July 1, 2018 and expiring June 30, 2022. Planning Appointments - SR Planning Appointments - Exhibit A Applications Attachments: 6)Offers of Dedication for a Portion of Ulla Lane Recommendation:adopt A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKE ELSINORE, CALIFORNIA, ACCEPTING IRREVOCABLE OFFERS OF DEDICATION RELATING TO ULLA LANE Page 3 City of Lake Elsinore Printed on 6/7/2018 June 12, 2018City Council / Successor Agency Regular Agenda Ulla Lane SR Ulla Lane Exhibit A Resolution Ulla Lane Exhibit B Map Attachments: 7)Annual Investment Policy Recommendation:Approve the 2018 Investment Policy. 2018 Investment Policy - SR 2018 Investment Policy - Exhibit A 2018 Investment Policy - Exhibit B PFM Recommendations Attachments: 8)Contract with Omni Enterprise, Inc. for FY2018-2019 Janitorial Services Recommendation:Authorize the City Manager to execute the contract in the amount of $87,000.00 plus $10,000.00 for unforeseen additional services, bringing the not to exceed contract total to $97,000.00 in such final form as approved by the City Attorney. Omni Enterprise, Inc. - SR Omni Enterprise, Inc. - Exhibit A - Scope of Work and Proposal Omni Enterprise, Inc. - Exhibit B - Agreement Attachments: 9)Amendment No. 3 With Hazzard Backlflow, Co. Recommendation:Authorize the City Manager to execute Amendment No. 3 for an additional amount of $60,000.00, bringing the total contract amount to $72,000.00; and, extend the term of the contract for an additional 12-months in such final form as approved by the City Attorney. Hazzard Backlflow - SR Hazzard Backflow - Exhibit A - Estimate Hazzard Backflow - Exhibit B - Amendment No.3 Hazzard Backflow - Exhibit C - Amendment No. 1 Hazzard Backflow - Exhibit D - Amendment No. 2 Hazzard Backflow - Exhibit E - Original Agreement Attachments: 10)Wildland Protection Services for Fiscal Year (FY) 2018/2019 Recommendation:adopt A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKE ELSINORE, CALIFORNIA, APPROVING THE CALIFORNIA DEPARTMENT OF FORESTRY AND FIRE AGREEMENT FOR WILDLAND PROTECTION SERVICES FOR FY 2018/2019 Wildland Services - SR Wildland Services - Exhibit A - Resolutioion Wildland Services - Exhibit B - Agreement Attachments: 11)CC Investment Report for April 2018 Recommendation:Receive and file. CC Investment Report - SR CC Investment Report - Exhibit A Attachments: Page 4 City of Lake Elsinore Printed on 6/7/2018 June 12, 2018City Council / Successor Agency Regular Agenda 12)League of California Cities (LOCC) 2018 Annual Conference Voting Delegate Recommendation:Appoint Mayor Pro-Tem Manos as the City’s Voting Delegate and Mayor Johnson as the Alternate Voting Delegate, for the 2018 LOCC Annual Conference to be held September 12-14, 2018, in Long Beach. LOCC Voting Delegate 2018 - SR LOCC Voting Delegate 2018 - Exhibit A Attachments: 13)Delinquent Weed Abatement Charges on the Tax Roll Recommendation:adopt A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKE ELSINORE, CALIFORNIA, FOR WEED ABATEMENT COST RECOVERY AND DIRECT STAFF TO PLACE SPECIAL ASSESSMENTS AGAINST THE PROPERTIES LISTED IN THE ITEMIZED REPORT ON FILE WITH THE CITY CLERK'S OFFICE Weed Abatement - SR Weed Abatement - Exhibit A - Resolution of Intention Weed Abatement - Exhibit B - FY 2018-19 Weed Abatement Roll Attachments: 14)Amendment No. 2 to Agreement with Hemet Fence Corporation for Contractor Services (On-call) Recommendation:Authorize the City Manager to execute Amendment No. 2 to extend the contract for an additional 12-months with a not to exceed contract amount of $40,000.00 in such final form as approved by the City Attorney. Hemet Fence Corp. - SR Hemet Fence Corp. -Exhibit A - Amendment No. 2 Agreement Hemet Fence Corp. - Exhibit B - Amendment No. 1 Agreement Hemet Fence Corp. - Exhibit C - Original Agreement Attachments: 15)Change Order to FM Thomas Air Conditioning Inc. Agreement for the Installation of Mechanical Bid Set “B” for the Community Hall at the RV Resort Rehabilitation Project (CIP PROJECT #Z40007) Recommendation:Authorize the City Manager to execute the Change Order in an amount not to exceed $75,897.00 for the Six Yurts in such final form as approved by the City Attorney. FM Thomas Air Conditioning - SR FM Thomas Air Conditioning - Exhibit A - Executed Agreement 1/23/18 FM Thomas Air Conditioning - Exhibit B - Proposal Attachments: 16)Amendment No. 4 to Extend the Excel Landscape Agreement for Citywide Landscape Maintenance Contract Services for FY18-19 Recommendation:Authorize the City Manager to execute Amendment No. 4 for an additional 12-month term, in the not to exceed amount of $1,209,447.88 in such final form as approved by the City Attorney. Page 5 City of Lake Elsinore Printed on 6/7/2018 June 12, 2018City Council / Successor Agency Regular Agenda Excel Landscape Amend 4 - SR Excel Landscape Amend 4 - Exhibit A, Amendment Excel Landscape Amend 4 - Exhibit A1, Pricing Breakdown Excel Landscape Amend 4 - Exhibit B, Amendment No. 3 Excel Landscape Amend 4 - Exhibit C, Amendment No. 1 Excel Landscape Amend 4 - Exhibit D, Amendment No. 2 Excel Landscape Amend 4 - Exhibit E, Original Agreement Attachments: 17)Approve Purchase of Class II Road Base for the Camground Project (Z40007) Recommendation:Authorize the City Manager to execute the Purchase Order in the amount of $65,800.00; and, a Purchase Change Order not to exceed the 10 percent contingency amount of $6,580.00 for adjustments in the material estimate quantities as needed. Class II Road Base - SR Class II Road Base - Exhibit A - Proposal Attachments: 18)2018 Annual Consumer Price Index Increase For Refuse Collection Services Provided by CR&R Recommendation:Receive and file. 2018 CRR Price Adjustment - SR 2018 CRR Price Adjustment - Exhibit A Price Adjustment 2018 CRR Price Adjustment - Exhibit C Schedule of Rates Attachments: 19)Amendment No. 3 to Extend with Rightway Site Services, Inc. Agreement through Fiscal Year (FY) 2018-2019 Recommendation:Authorize the City Manager to execute the amendment for an additional 12-month term for FY 2018-19 in the not to exceed amount of $35,000.00, in such final form as approved by the City Attorney. Rightway Site Services Amend 3 - SR Rightway Site Services Amend 3 - Exhibit A - Amend #3 Agreement Rightway Site Services Amend 3 - Exhibit B - Amend #2 Rightway Site Services Amend 3 - Exhibit C - Amend # 1 Rightway Site Services Amend 3 - Exhibit D - Original Agreement Attachments: 20)Purchase and Installation of Washers, Dryers and Soap Vending Machine for the Check-In Building Laundry Facility at the RV Resort Rehabilitation Project (CIP PROJECT #Z40007) Recommendation:1. Authorize the City Manager to purchase 8 Washers, 8 Dryers and 1 Soap Vendor Machine all with RFI Electronic Payment Function in the amount of $38,445.89 from PWS Inc. 2. Waive the formal bidding process per Municipal Code Section 3.08.070(G) for purchases and installation from PWS Inc. since it is the only known available washer and dry system compatible with the RV Resort Rehabilitation RFI system. Washer Dryers - SR Washers Dryers - Exhibit A - Quote Attachments: Page 6 City of Lake Elsinore Printed on 6/7/2018 June 12, 2018City Council / Successor Agency Regular Agenda 21)Professional Services Agreement for GeoMat Testing Laboratories, Inc., for the Third Street Storm Drain Stage II Project Recommendation:Authorize the City Manager to execute the agreement in the amount of $78,520.00. GeoMat Testing - SR GeoMat Testing - Exhibit A Agreement GeoMat Testing - Exhibit B Proposal Attachments: 22)Construction Agreement with Southwest Construction Company Inc. for the Installation of Concrete Patios at the RV Resort Rehabilitation Project (CIP PROJECT #Z40007) Recommendation:Authorize the City Manager to execute the agreement in an amount not to exceed $221,362.00 in such final form as approved by the City Attorney; and, authorize the City Manager to execute Change Orders not to exceed a 10 percent contingency amount of $22,162.00 for underground uncertainties and adjustments. Southwest Construction - SR Southwest Construction - Exhibit A - Agreement Attachments: 23)Construction Agreement with Maples and Associates for the Installation Fence Privacy Panels at the RV Resort Rehabilitation Project (CIP PROJECT #Z40007) Recommendation:Authorize the City Manager to execute the agreement in an amount not to exceed $129,270.00 in such final form as approved by the City Attorney; and, to execute Change Orders not to exceed a 10 percent contingency amount of $12,927.00 for underground uncertainties and adjustments. Maples & Associates - SR Maples & Associates - Exhibit A - Agreement Attachments: 24)Award Playground and Splashpad Equipment at the Campground (Z40007) Recommendation:Authorize the City Manager to execute the agreement in an amount not to exceed $956,214.00 with Micon Construction in such final form as approved by the City Attorney; and, to execute Change Orders not to exceed a 15 percent contingency amount of $143,432.10 for uncertainties and adjustments. Micon Construction - SR Micon Construction - Exhibit A - Construction Agreement Micon Construction - Exhibit B - Splashpad Micon Construction - Exhibit C - Playground Attachments: Page 7 City of Lake Elsinore Printed on 6/7/2018 June 12, 2018City Council / Successor Agency Regular Agenda 25)Construction Agreement Change Order No. 1 with DMC Enterprises for the Construction of the Check-In and Kiosk Buildings at the RV Resort Rehabilitation Project (CIP PROJECT #Z40007) Recommendation:Authorize the City Manager to execute the Change Order for the road and RV pad fine grade and road base installation and compaction; and, to execute the agreement in an amount not to exceed $170,000.00 in such final form as approved by the City Attorney. DMC Change Order 1 - SR DMC Change Order 1 - Exhibit A - CO DMC Change Order 1 - Exhibit B - Original Agreement Attachments: 26)Policy Regarding Administration of Federal Award Programs; and Amend Chapter 3.08 of the Lake Elsinore Municipal Code Adding Section 3.08.016 Recommendation:adopt A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKE ELSINORE, CALIFORNIA, ADOPTING CITY COUNCIL POLICY NO. 300-15, ADMINISTRATION OF FEDERAL AWARD PROGRAMS;and, introduce AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LAKE ELSINORE, CALIFORNIA, ADDING LAKE ELSINORE MUNICIPAL CODE (LEMC) SECTION 3.08.016 REGARDING FEDERAL AWARD PROGRAMS Uniform Guidance Procurement - SR Uniform Guidance Procurement - Exhibit A - Resolution Uniform Guidance Procurement - Exhibit B - Policy Uniform Guidance Procurement - Exhibit C - Ordinance Attachments: 27)Healthy LE Business Program Recommendation:adopt A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKE ELSINORE, CALIFORNIA, APPROVING THE HEALTHY LE BUSINESS PROGRAM Healthy LE Businees - SR Healthy LE Business - Exhibit A Reso Healthy LE Business Program - Exhibit B Attachments: SUCCESSOR AGENCY CONSENT CALENDAR 1)SA Warrant List Dated May 17, 2018 Recommendation:Receive and file. Warrant - SR Warrant - Exhibit A - Summary Warrant - Exhibit B - List Attachments: 2)SA Warrant List Dated 5-31-18 Recommendation:Receive and file. Page 8 City of Lake Elsinore Printed on 6/7/2018 June 12, 2018City Council / Successor Agency Regular Agenda Warrant - SR Warrant - Exhibit A - Summary Warrant - Exhibit B - List Attachments: 3)SA Minutes for the Regular Meeting of May 8, 2018 Recommendation:Approve the minutes. 5-8-18 SAAttachments: 4)SA RDA Investment Report for April 2018 Recommendation:Receive and file. SA RDA Investment Report - Exhibit A SA RDA Investment Report - SR Attachments: CITY COUNCIL PUBLIC HEARING(S) 28)Citywide Landscaping and Street Lighting District and the Landscaping and Street Lighting Maintenance District No. 1 for Fiscal Year 2018-19 Recommendation:adopt A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKE ELSINORE, CALIFORNIA, CONFIRMING A DIAGRAM AND ASSESSMENT AND PROVIDING FOR ANNUAL ASSESSMENT LEVY AFTER FORMATION OF A DISTRICT FOR FISCAL YEAR 2018-19 FOR THE CITYWIDE LLMD; and, adopt A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKE ELSINORE, CALIFORNIA, CONFIRMING A DIAGRAM AND ASSESSMENT AND PROVIDING FOR ANNUAL ASSESSMENT LEVY AFTER FORMATION OF A DISTRICT FOR FISCAL YEAR 2018-19 FOR THE LLMD NO.1. Citywide and LMD No. 1 - SR Citywide LMD - Exhibit A - Reso Citywide LMD No.1 - Exhibit B - Reso Citywide LMD - Exhibit C - Engineer's Report Citywide LMD No. 1- Exhibit D - Engineer's Report Attachments: 29)Adopt User Fees and Cost Allocation Plan Recommendation:adopt A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKE ELSINORE, CALIFORNIA, ADOPTING THE USER FEES AND COST ALLOCATION PLAN User Fee - SR User Fee - Exhibit A - Resolution User Fee - Exhibit A-1 - Staff Proposed Fees to Reso User Fee - Exhibit B - User Fee Study (Willdan) User Fee - Exhibit C - Cost Allocation Plan User Fee - Exhibit D - Bldg Permit Example User Fee - Exhibit E - Letter to BIA Attachments: Page 9 City of Lake Elsinore Printed on 6/7/2018 City Council/Successor Agency Regular Agenda June 12,2018 CITY COUNCIL BUSINESS ITEM 30) Fiscal Year(FY)2018-19 Annual ❑neratina Burddet.Schedule of Authorized Positions,and Establishina the Anpronriations Gann Limit Recommendation: adopt A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKE ELSINORE, CALIFORNIA,ADOPTING THE FY 2018-19 ANNUAL OPERATING BUDGET AND ESTABLISHING THE CONTROLS ON CHANGES IN THE APPROPRIATIONS;and, adopt A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKE ELSINORE, CALIFORNIA, REVISING THE SCHEDULE OF AUTHORIZED POSITIONS; and, adopt A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKE ELSINORE, CALIFORNIA, ESTABLISHING THE APPROPRIATIONS GANN LIMIT FOR FY 2018-19 AND SELECTING THE POPULATION AND INFLATION FACTOR ACCORDINGLY Attachments: AOB FYI 8-19-SR AOB FYI 8-19-Exhibit A-Resolution 2018-19 City Operating Budget AOB FYI 8-19 Exhibit Al -General Fund Summary AOB FYI 8-19-Exhibit B-AOB Document AOB FYI 8-19-Exhibit 61 -Resolution 2018-19 Authorized Positions AOB FY18-19-Exhibit B2-Schedule of Authorized Positions AOB FY18-19-Exhibit C-Resolution 2018-19 Gann Limit AOB FY18-19-Exhibit C1 -Gann Limit Worksheets PUBLIC COMMENTS—NON-AGENDIZED ITEMS—3 MINUTES (Please read&complete a Request to Address the City Council/Successor Agency form prior to the start of the meeting and turn it in to the City Clerk/Clerk. The Mayor/Chair or City Clerk/Clerk will call on you to speak) CITY MANAGER COMMENTS CITY ATTORNEY COMMENTS CITY COUNCIL COMMENTS ADJOURNMENT The Lake Elsinore City Council will adjourn to the Regular meeting of Tuesday, June 26, 2018, at 7:00 p.m. in the Cultural Center located at 183 N. Main Street, Lake Elsinore. AFFIDAVIT OF POSTING I, Susan M. Domen, MMC, City Clerk of the City of Lake Elsinore, do hereby affirm that a copy of the i agenda wa d at City Hall at IT-60 p.m. on June7, 2018. Susan M. Domen, MMC City Clerk City of Lake Elsinore Page 10 Printed on 61712018