HomeMy WebLinkAboutItem No. 08 Accurate Security Pros Z40007Text File
City of Lake Elsinore 130 South Main Street
Lake Elsinore, CA 92530
www.lake-elsinore.org
File Number: ID# 17-611
Agenda Date: 4/10/2018 Status: Consent AgendaVersion: 1
File Type: AgreementIn Control: City Council / Successor Agency
Agenda Number: 8)
Page 1 City of Lake Elsinore Printed on 4/5/2018
REPORT TO CITY COUNCIL
To:Honorable Mayor and Members of the City Council
From:Grant Yates, City Manager
Prepared by: Jason Simpson, Assistant City Manager
Date:January 9, 2018
Subject:Approve the Purchase of Hardware, Software, Encoders and Locks from
Accurate Security Pros for the Campground Rehabilitation Project (CIP
PROJECT #Z40007)
Recommendations
1.Approve and Authorize the City Manager to sign and issue a purchase order for
$68,534.40 to Accurate Security Pros (“ASP”) for the purchase of an integrated RFID locking
system and related components.
2.Approve 10% contingency based upon lock and related hardware for quantities.
3.Waive the formal bidding process per Municipal Code Section 3.08.070(G) for purchases
from ASP since staff discussed with several different RFID lock integrators and vendors to
ensure that the locking system for campground project can be integrated across all business
services and security needs to be provided at the campground. Due to rapidly changing
technology, staff was looking to automate the security of the campground to a RFID (radio
frequency identification device) that would unlock or lock doors (yurts, showers, vintage
trailers, buildings) and also allow for cashless transactions, renting boats, and other activities
and many vendors talked lacked partners or functionality but Accurate Security Pros has been
able to integrate the various options into the product as well as lock down security of site
making the location safer and efficient.
Background
As part of the Campground Rehabilitation project, staff is activating the campground site to
utilize RFID technology to lock and unlock doors as well as provide an avenue to activate
amenities with ease of use with all who stay and play at the campground from a single wristband
device. From unlocking a yurt door to buying drinks and food at the concession stand, the
wristband can handle it all and lock down all transactions reducing the need for cash and for
purchases or activities.
RFID Locking System
April 10, 2018
Page 2
The RFID locking system includes software, licenses, encoders, fobs, proximity cards, portable
programming devices, battery packs, Salto cylindrical locksets, mortise locks, outdoor kits,
deadbolts, ethernet controllers, wall readers, power supplies, cases, door detection sensors,
and supplies.
Fiscal Impact
The locks and related items are funded through the CIP Campground Project.
Wavier of Competitive Bidding Procedures
Pursuant to Section 3.08.070(G) of the Municipal Code, the City Council has the discretion to
waive the competitive bidding requirement that would otherwise be utilized for this purchase.
The system benefits outlined above and the fact that these products are available, staff
recommends that the City Council waive the competitive bidding pursuant to Municipal Code
Section 3.08.070(G) and allow the City Manager to contract directly with ASP as outlined in this
agenda report.
Attachments:
A – Quote from Vendor
QUOTE: 0000133152 ‐ Accurate Security Pros
Head End Hardware and Software, (Computer to be provided by customer) Qty. Each Amount
SPAPART. Salto. Software w/ Partitioning 1 $1,950.04 $1,950.04
SALTO Software License for Wireless Operation 1 $54.22 $54.22
Salto. Encoder for Prox Card, Fobs, and Wristbands 2 $600.65 $1,201.30
Salto. Portable Programming Device for XS4 2.0 Products, USB 2 $540.31 $1,080.62
Salto External Battery Pack 2 $30.00 $60.00
Programming 24 $210.00 $5,040.00
MIFare/DESFire 4kB Cards (pack of 50) 2 $225.60 $451.20
Lock Installations on the 6 Yurts (9 Doors)
Salto Cylindrical Locksets 9 492.87$ 4,435.83$
Programming 9 210.00$ 1,890.00$
Lock Installations with SALTO Offline Tim on 3 Restrooms and 3 Showers Near Yurts
Salto Mortise Lock trim with privacy function 6 564.87$ 3,389.22$
Salto. Gr 1 Mortise Case w/ Deadbolt w/ Door Detection Salto. 6 102.30$ 613.80$
Outdoor Kit for Locks (3 sets)2 65.57$ 131.14$
Programming 12 210.00$ 2,520.00$
Custom Deadbolt Installation with SALTO Offline Cylinders on 10 Trailers
Schlage. Single Cyl Deadbolt, Adj Backset (626)10 76.71$ 767.10$
Salto Geo Deadbolt Cylinders 10 333.99$ 3,339.90$
Custom mountig hardware for deadbolt installation 1 360.00$ 360.00$
Programming 40 210.00$ 8,400.00$
Main Vehicle Entrance
Salto. Ethernet Controller 1 951.23$ 951.23$
Salto. Wall Reader 1 334.85$ 334.85$
ELK. Power Supply w/ 12V, 5AH Battery 1 153.28$ 153.28$
Programming 8 210.00$ 1,680.00$
Check‐in Building
Salto Mortise Lock Trim 8 611.16$ 4,889.28$
Salto. Gr 1 Mortise Case w/ Deadbolt w/ Door Detection 8 102.30$ 818.40$
Salto. Outdoor Kit for Locks 2 65.57$ 131.14$
Programming 8 210.00$ 1,680.00$
Pool Area
Salto Mortise Lock Trim 2 611.16$ 1,222.32$
LA1T0570A21IM8. Salto. Gr 1 Mortise Case w/ Door Detection 2 102.30$ 204.60$
Salto. Outdoor Kit for Locks 1 65.57$ 65.57$
Weldable Gate Box 2 107.40$ 214.80$
Programming 4 210.00$ 840.00$
Restroom/Shower Buildings
Salto Mortise Lock Trim with Privacy Function 12 564.87$ 6,778.44$
Salto. Gr 1 Mortise Case w/ Deadbolt w/ Door Detection 12 102.30$ 1,227.60$
Salto. Outdoor Kit for Locks 4 65.57$ 262.28$
Programming 24 210.00$ 5,040.00$
Community Center
Salto Mortise Lock Trim 3 611.16$ 1,833.48$
LA1T0570A21IM8. Salto. Gr 1 Mortise Case w/ Door Detection 3 102.30$ 306.90$
Salto. Outdoor Kit for Locks 1 65.57$ 65.57$
Programming 6 210.00$ 1,260.00$
SUBTOTAL $65,644.11
TAX $2,890.29
TOTAL $68,534.40