HomeMy WebLinkAboutItem No. 13 Consult Agrment SR-74/I-15 InterchangeText File
City of Lake Elsinore 130 South Main Street
Lake Elsinore, CA 92530
www.lake-elsinore.org
File Number: ID# 17-472
Agenda Date: 1/9/2018 Status: Consent AgendaVersion: 1
File Type: AgreementIn Control: City Council / Successor Agency
Agenda Number: 13)
Page 1 City of Lake Elsinore Printed on 1/4/2018
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REPORT TO CITY COUNCIL
To:Honorable Mayor and Members of the City Council
From:Grant Yates, City Manager
Prepared By: Brad Fagrell, City Engineer
Date:January 9, 2018
Subject:Consultant Agreements for Design and Project Management Services
related to the preparation of the Project Approval & Environmental
Document (PA&ED) Phase of the SR-74/I-15 Interchange Improvements
Recommendation
Approve the following actions:
1. Award the contract to HDR Engineering, Inc.(HDR) to perform preliminary engineering
design and environmental studies to obtain approval of PA&ED on a Preferred Build
Alternative leading to a Final Design and Construction of the required ultimate
improvements of the I-15/SR-74 Interchange improvements in the amount of
$1,992,526.00.
2.Award the contract to Sustainable Civil Engineering Solutions, Inc.(SCES) to continue to
perform required Project Management services during the PA&ED phase of the
I-15/SR-74 improvements in the amount of $198,000.
3. Authorize the City Manager to execute the Agreements for Professional Services in
substantially the form attached and in such final form as approved by the City Attorney
and authorize the City Manager, or designee, to approve any additional work or change
order up to 10% of the total contract amount.
Background
The SR-74 & I-15 Interchange currently experiences a high volume of trucks and passenger
cars using the route for local and regional travel. This interchange provides the primary access
into unincorporated county areas and local businesses/residential community. The existing
interchange configuration cannot serve the projected future traffic volumes. The City’s 5-year
Capital Improvement Program has identified the I-15/SR-74 interchange improvements as a
priority project to improve the local and regional traffic circulation.
SR74/I15 PAED Agreement
January 9, 2018
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Discussion
To select the most qualified firm to perform the required services for securing the approval of
PA&ED phase of the I-15/SR-74 Interchange improvements, the Request for Proposal (RFP)
was released and posted on the City’s Planet Bids on September 29, 2017. A total of 57 firms
downloaded the RFP; and staff responded to all questions submitted by potential proposers on
October 19, 2017. On October 30, 2017, the City received proposal from HDR Engineering, Inc.
and Kimley-Horn and Associates, Inc. for review and consideration. Based on evaluation criteria
set forth in the RFP, the firms were evaluated and scored by an evaluation committee
comprised of City Engineer, Caltrans Design, Caltrans Environmental and Sustainable Civil
Engineering Solutions staff. Both firms were invited to the interview phase of the selection
process which was held on November 9, 2017. Following interviews, the evaluation committee
scored the interviews and written proposals scores. Accordingly, the evaluation committee
recommends contract award to HDR Engineering, Inc. to provide PA&ED services for the
project, as it earned the highest total evaluation score.
Subsequently, City staff and SCES negotiated the scope of work, schedule and cost received
from HDR for the required services. The scope of services includes development of one no-built
alternative, and three viable built alternatives for the City Council consideration. The scope of
work also includes a Value Engineering during the process to identify fatal flaws with any of the
developed alternatives, in order to secure Caltrans consensus early-on in the process. The
proposed schedule to complete the PA&ED process is 26 months, during this period two Public
workshop will be held to inform the Public of the project alternatives, and quarterly project
updates will be reported to the City Council.
SCES has been assisting the City to move this project forward. SCES was able to secure the
funding of the PA&ED phase of this project through Zone Transportation Uniform Mitigation Fee
Program, and assisted the City with extending the City and Caltrans cooperative agreement for
PA&ED and Final Design processing through Caltrans. SCES assisted the City with the
preparation of the RFP and Consultant Selection process. Since their contract to manage this
project is set to expire, Staff recommends approval of a new contract to enable SCES to
manage this project on behalf of the City during the PA&ED phase of this project which is
expected to be completed in 26 months.
Staff also recommends approval of 10% contingency that may be needed to cover any
additional work required by Caltrans.
Fiscal Impact
This action does not have any General Fund fiscal impact. The Funding for the PA&ED phase of
this project is secured through TUMF Zone in the amount of $2,634,251.00.
Exhibits
A – HDR Agreement
B - SCES Agreement
AGREEMENT FOR PROFESSIONAL SERVICES
HDR ENGINEERING
SR-74/I-15 INTERCHANGE IMPROVEMENTS PA&ED PHASE – PROJECT MANAGEMENT
This Agreement for Professional Services (the “Agreement”) is made and entered into as
of January 9, 2018, by and between the City of Lake Elsinore, a municipal corporation (‘‘City")
and HDR Engineering ("Consultant").
RECITALS
The City has determined that it requires the following professional services: development of a
Project Report (PR) and Environmental Document (ED); and Plans; for the I-15 and SR-74
Interchange Project in the City of Lake Elsinore.
A. Consultant has submitted to City a proposal, dated October 30, 2017, attached
hereto as Exhibit A (“Consultant’s Proposal”) and incorporated herein, to provide professional
services to City pursuant to the terms of this Agreement.
B. Consultant possesses the skill, experience, ability, background, certification and
knowledge to perform the services described in this Agreement on the terms and conditions
described herein.
C. City desires to retain Consultant to perform the services as provided herein and
Consultant desires to provide such professional services as set forth in this Agreement.
AGREEMENT
1. Scope of Services. Consultant shall perform the services described in
Consultant’s Proposal (Exhibit A). Consultant shall provide such services at the time, place, and
in the manner specified in Consultant’s Proposal (Exhibit A), subject to the direction of the City
through its staff that it may provide from time to time.
2. Time of Performance.
a. Time of Essence. Time is of the essence in the performance of this
Agreement. The time for completion of the professional services to be performed by Consultant
is an essential condition of this Agreement. Consultant shall prosecute regularly and diligently
the professional services contemplated pursuant to this Agreement according to the agreed upon
performance schedule in Consultant’s Proposal (Exhibit A).
b. Performance Schedule. Consultant shall commence the services pursuant
to this Agreement upon receipt of a written notice to proceed and shall perform all services within
the time period(s) established in the Consultant’s Proposal (Exhibit A). When requested by
Consultant, extensions to the time period(s) specified may be approved in writing by the City
Manager.
HDR Professional Services Agmt Exhibit A Page 1
c. Term. The term of this Agreement shall commence upon execution of this
Agreement and shall continue until the services and related work are completed in accordance
with the Consultant’s Proposal (Exhibit A).
3. Compensation. Compensation to be paid to Consultant shall be in accordance
with the fees set forth in Consultants’ Proposal (Exhibit A), which is attached hereto and
incorporated herein by reference. In no event shall Consultant’s compensation exceed ONE
MILLION NINE HUNDRED NINETY TWO THOUSAND FIVE HUNDRED TWENTY SIX
DOLLARS ($1,992,526) without additional written authorization from the City. Notwithstanding
any provision of Consultant’s Proposal to the contrary, out of pocket expenses set forth in Exhibit
A shall be reimbursed at cost without an inflator or administrative charge. Payment by City under
this Agreement shall not be deemed a waiver of defects, even if such defects were known to the
City at the time of payment.
4. Method of Payment. Contractor shall promptly submit billings to the City describing
the services and related work performed during the preceding month to the extent that such
services and related work were performed. Contractor’s bills shall be segregated by project task,
if applicable, such that the City receives a separate accounting for work done on each individual
task for which Contractor provides services. Contractor’s bills shall include a brief description of
the services performed, the date the services were performed, the number of hours spent and by
whom, and a description of any reimbursable expenditures. City shall pay Contractor no later
than forty-five (45) days after receipt of the monthly invoice by City staff..
5. Suspension or Termination.
a. The City may at any time, for any reason, with or without cause, suspend
or terminate this Agreement, or any portion hereof, by serving upon the Consultant at least ten
(10) days prior written notice. Upon receipt of such notice, the Consultant shall immediately cease
all work under this Agreement, unless the notice provides otherwise. If the City suspends or
terminates a portion of this Agreement such suspension or termination shall not make void or
invalidate the remainder of this Agreement.
b. In the event this Agreement is terminated pursuant to this Section, the City
shall pay to Consultant the actual value of the work performed up to the time of termination,
provided that the work performed is of value to the City. Upon termination of the Agreement
pursuant to this Section, the Consultant will submit an invoice to the City, pursuant to Section
entitled “Method of Payment” herein.
6. Ownership of Documents. All plans, studies, documents and other writings
prepared by and for Consultant, its officers, employees and agents and subcontractors in the
course of implementing this Agreement, except working notepad internal documents, shall
become the property of the City upon payment to Consultant for such work, and the City shall
have the sole right to use such materials in its discretion without further compensation to
Consultant or to any other party. Consultant shall, at Consultant’s expense, provide such reports,
plans, studies, documents and other writings to City upon written request. City acknowledges
that any use of such materials in a manner beyond the intended purpose as set forth herein shall
be at the sole risk of the City. City further agrees to defend, indemnify and hold harmless
Consultant, its officers, officials, agents, employees and volunteers from any claims, demands,
actions, losses, damages, injuries, and liability, direct or indirect (including any and all costs and
expenses in connection therein), arising out of the City’s use of such materials in a manner beyond
the intended purpose as set forth herein.
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a. Licensing of Intellectual Property. This Agreement creates a nonexclusive
and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights,
designs, and other intellectual property embodied in plans, specifications, studies, drawings,
estimates, and other documents or works of authorship fixed in any tangible medium of
expression, including but not limited to, physical drawings or data magnetically or otherwise
recorded on computer diskettes, which are prepared or caused to be prepared by Consultant
under this Agreement ("Documents & Data"). Consultant shall require that all subcontractors
agree in writing that City is granted a nonexclusive and perpetual license for any Documents &
Data the subcontractor prepares under this Agreement. Consultant represents and warrants that
Consultant has the legal right to license any and all Documents & Data. Consultant makes no
such representation and warranty in regard to Documents & Data which were prepared by design
professionals other than Consultant or provided to Consultant by the City. City shall not be limited
in any way in its use of the Documents & Data at any time, provided that any such use not within
the purposes intended by this Agreement shall be at City’s sole risk.
b. Confidentiality. All ideas, memoranda, specifications, plans, procedures,
drawings, descriptions, computer program data, input record data, written information, and other
Documents & Data either created by or provided to Consultant in connection with the performance
of this Agreement shall be held confidential by Consultant. Such materials shall not, without the
prior written consent of City, be used by Consultant for any purposes other than the performance
of the services under this Agreement. Nor shall such materials be disclosed to any person or
entity not connected with the performance of the services under this Agreement. Nothing
furnished to Consultant which is otherwise known to Consultant or is generally known, or has
become known, to the related industry shall be deemed confidential. Consultant shall not use
City’s name or insignia, photographs relating to project for which Consultant’s services are
rendered, or any publicity pertaining to the Consultant’s services under this Agreement in any
magazine, trade paper, newspaper, television or radio production or other similar medium without
the prior written consent of City.
7. Consultant’s Books and Records.
a. Consultant shall maintain any and all ledgers, books of account, invoices,
vouchers, canceled checks, and other records or documents evidencing or relating to charges for
services, or expenditures and disbursements charged to City for a minimum period of three (3)
years, or for any longer period required by law, from the date of final payment to Consultant to
this Agreement.
b. Consultant shall maintain all documents and records which demonstrate
performance under this Agreement for a minimum period of three (3) years, or for any longer
period required by law, from the date of termination or completion of this Agreement.
c. Any records or documents required to be maintained pursuant to this
Agreement shall be made available for inspection or audit, at any time during regular business
hours, upon written request by the City Manager, City Attorney, City Auditor or a designated
representative of these officers. Copies of such documents shall be provided to the City for
inspection at City Hall when it is practical to do so. Otherwise, unless an alternative is mutually
agreed upon, the records shall be available at Consultant’s address indicated for receipt of notices
in this Agreement.
d. Where City has reason to believe that such records or documents may be
lost or discarded due to dissolution, disbandment or termination of Consultant’s business, City
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may, by written request by any of the above-named officers, require that custody of the records
be given to the City and that the records and documents be maintained in City Hall. Access to
such records and documents shall be granted to any party authorized by Consultant, Consultant’s
representatives, or Consultant’s successor-in-interest.
8. Independent Contractor. It is understood that Consultant, in the performance of
the work and services agreed to be performed, shall act as and be an independent contractor and
shall not act as an agent or employee of the City.
9. PERS Eligibility Indemnification. In the event that Consultant or any employee,
agent, or subcontractor of Consultant providing services under this Agreement claims or is
determined by a court of competent jurisdiction or the California Public Employees Retirement
System (PERS) to be eligible for enrollment in PERS as an employee of the City, Consultant shall
indemnify, defend, and hold harmless City for the payment of any employee and/or employer
contributions for PERS benefits on behalf of Consultant or its employees, agents, or
subcontractors, as well as for the payment of any penalties and interest on such contributions,
which would otherwise be the responsibility of City.
Notwithstanding any other federal, state and local laws, codes, ordinances and
regulations to the contrary, Consultant and any of its employees, agents, and subcontractors
providing service under this Agreement shall not qualify for or become entitled to, and hereby
agree to waive any claims to, any compensation, benefit, or any incident of employment by City,
including but not limited to eligibility to enroll in PERS as an employee of City and entitlement to
any contribution to be paid by City for employer contribution and/or employee contributions for
PERS benefits.
10. Interests of Consultant. Consultant (including principals, associates and
professional employees) covenants and represents that it does not now have any investment or
interest in real property and shall not acquire any interest, direct or indirect, in the area covered
by this Agreement or any other source of income, interest in real property or investment which
would be affected in any manner or degree by the performance of Consultant’s services
hereunder. Consultant further covenants and represents that in the performance of its duties
hereunder no person having any such interest shall perform any services under this Agreement.
Consultant is not a designated employee within the meaning of the Political Reform Act
because Consultant:
a. will conduct research and arrive at conclusions with respect to his/her
rendition of information, advice, recommendation or counsel independent of the control and
direction of the City or of any City official, other than normal agreement monitoring; and
b. possesses no authority with respect to any City decision beyond rendition
of information, advice, recommendation or counsel. (FPPC Reg. 18700(a)(2).)
11. Professional Ability of Consultant. City has relied upon the professional training
and ability of Consultant to perform the services hereunder as a material inducement to enter into
this Agreement. Consultant shall therefore provide properly skilled professional and technical
personnel to perform all services under this Agreement. All work performed by Consultant under
this Agreement shall be in accordance with applicable legal requirements and shall meet the
standard of quality ordinarily to be expected of competent professionals in Consultant’s field of
expertise.
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12. Compliance with Laws. Consultant shall use the standard of care in its profession
to comply with all applicable federal, state and local laws, codes, ordinances and regulations.
13. Licenses. Consultant represents and warrants to City that it has the licenses,
permits, qualifications, insurance and approvals of whatsoever nature which are legally required
of Consultant to practice its profession. Consultant represents and warrants to City that
Consultant shall, at its sole cost and expense, keep in effect or obtain at all times during the term
of this Agreement, any licenses, permits, insurance and approvals which are legally required of
Consultant to practice its profession. Consultant shall maintain a City of Lake Elsinore business
license.
14. Indemnity. Consultant agrees to defend, indemnify and hold harmless the City, its
officers, officials, agents, employees and volunteers from and against any and all claims,
demands, actions, losses, damages, injuries, and liability, direct or indirect (including any and all
costs and expenses in connection therein), arising out of and to the extent of Consultant’s
negligence or other wrongful conduct in the performance of this agreement or its failure to comply
with any of its obligations contained in this Agreement, except for any such claim arising out the
sole negligence, active negligence or willful misconduct of the City, its officers, agents, employees
or volunteers
15. Insurance Requirements.
a. Insurance. Consultant, at Consultant’s own cost and expense, shall
procure and maintain, for the duration of the contract, unless modified by the City’s Risk Manager,
the following insurance policies.
i. Workers’ Compensation Coverage. Consultant shall maintain
Workers’ Compensation Insurance and Employer’s Liability Insurance for his/her
employees in accordance with the laws of the State of California. In addition, Consultant
shall require each subcontractor to similarly maintain Workers’ Compensation Insurance
and Employer’s Liability Insurance in accordance with the laws of the State of California
for all of the subcontractor’s employees. Any notice of cancellation or non-renewal of all
Workers’ Compensation policies must be received by the City at least thirty (30) days prior
to such change. The insurer shall agree to waive all rights of subrogation against City, its
officers, agents, employees and volunteers for losses arising from work performed by
Consultant for City. In the event that Consultant is exempt from Worker’s Compensation
Insurance and Employer’s Liability Insurance for his/her employees in accordance with
the laws of the State of California, Consultant shall submit to the City a Certificate of
Exemption from Workers Compensation Insurance in a form approved by the City
Attorney.
ii. General Liability Coverage. Consultant shall maintain commercial
general liability insurance in an amount not less than one million dollars ($1,000,000) per
occurrence for bodily injury, personal injury and property damage. If a commercial general
liability insurance form or other form with a general aggregate limit is used, either the
general aggregate limit shall apply separately to the work to be performed under this
Agreement or the general aggregate limit shall be at least twice the required occurrence
limit. Required commercial general liability coverage shall be at least as broad as
Insurance Services Office Commercial General Liability occurrence form CG 0001 (ed.
11/88) or Insurance Services Office form number GL 0002 (ed. 1/73) covering
comprehensive General Liability and Insurance Services Office form number GL 0404
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covering Broad Form Comprehensive General Liability. No endorsement may be attached
limiting the coverage.
iii. Automobile Liability Coverage. Consultant shall maintain
automobile liability insurance covering bodily injury and property damage for all activities
of the Consultant arising out of or in connection with the work to be performed under this
Agreement, including coverage for owned, hired and non-owned vehicles, in an amount
of not less than one million dollars ($1,000,000) combined single limit for each occurrence.
Automobile liability coverage must be at least as broad as Insurance Services Office
Automobile Liability form CA 0001 (ed. 12/90) Code 1 (“any auto”). No endorsement may
be attached limiting the coverage.
iv. Professional Liability Coverage. Consultant shall maintain
professional errors and omissions liability insurance appropriate for Consultant’s
profession for protection against claims alleging negligent acts, errors or omissions which
may arise from Consultant’s services under this Agreement, whether such services are
provided by the Consultant or by its employees, subcontractors, or sub consultants. The
amount of this insurance shall not be less than one million dollars ($1,000,000) on a
claims-made annual aggregate basis, or a combined single limit per occurrence basis.
b. Endorsements. Each general liability and automobile liability insurance
policy shall be with insurers possessing a Best’s rating of no less than A:VII and shall be
endorsed with the following specific language:
i. The City, its elected or appointed officers, officials, employees,
agents and volunteers are to be covered as additional insured with respect to liability
arising out of work performed by or on behalf of the Consultant, including materials, parts
or equipment furnished in connection with such work or operations.
ii. This policy shall be considered primary insurance as respects the
City, its elected or appointed officers, officials, employees, agents and volunteers.
Any insurance maintained by the City, including any self-insured retention the City may
have, shall be considered excess insurance only and shall not contribute with it.
iii. This insurance shall act for each insured and additional insured as
though a separate policy had been written for each, except with respect to the limits of
liability of the insuring company.
iv. The insurer waives all rights of subrogation against the City, its
elected or appointed officers, officials, employees or agents.
v. Any failure to comply with reporting provisions of the policies shall
not affect coverage provided to the City, its elected or appointed officers, officials,
employees, agents or volunteers.
vi. The insurance provided by this Policy shall not be suspended,
voided, canceled, or reduced in coverage or in limits except after thirty (30) days written
notice has been received by the City.
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c. Deductibles and Self-Insured Retentions. Any deductibles or self -insured
retentions must be declared to and approved by the City. At the City’s option, Consultant shall
demonstrate financial capability for payment of such deductibles or self-insured retentions.
d. Certificates of Insurance. Consultant shall provide certificates of insurance
with original endorsements to City as evidence of the insurance coverage required herein.
Certificates of such insurance shall be filed with the City on or before commencement of
performance of this Agreement. Current certification of insurance shall be kept on file with the
City at all times during the term of this Agreement.
16. Notices. Any notice required to be given under this Agreement shall be in writing
and either served personally or sent prepaid, first class mail. Any such notice shall be addressed
to the other party at the address set forth below. Notice shall be deemed communicated within
48 hours from the time of mailing if mailed as provided in this section.
If to City: City of Lake Elsinore
Attn: City Manager
130 South Main Street
Lake Elsinore, CA 92530
With a copy to: City of Lake Elsinore
Attn: City Clerk
130 South Main Street
Lake Elsinore, CA 92530
If to Consultant: HDR Engineering
Attn: Mark Hager
2280 Market Street, Suite 100
Riverside, CA 92501
17. Entire Agreement. This Agreement constitutes the complete and exclusive
statement of Agreement between the City and Consultant. All prior written and oral
communications, including correspondence, drafts, memoranda, and representations, are
superseded in total by this Agreement.
18. Amendments. This Agreement may be modified or amended only by a written
document executed by both Consultant and City and approved as to form by the City Attorney.
19. Assignment and Subcontracting. The parties recognize that a substantial
inducement to City for entering into this Agreement is the professional reputation, experience and
competence of Consultant and the subcontractors listed in Exhibit A. Consultant shall be fully
responsible to City for all acts or omissions of any subcontractors. Assignments of any or all
rights, duties or obligations of the Consultant under this Agreement will be permitted only with the
express consent of the City. Consultant shall not subcontract any portion of the work to be
performed under this Agreement except as provided in Exhibit A without the written authorization
of the City. If City consents to such subcontract, Consultant shall be fully responsible to City for
all acts or omissions of those subcontractors. Nothing in this Agreement shall create any
contractual relationship between City and any subcontractor nor shall it create any obligation on
the part of the City to pay or to see to the payment of any monies due to any such subcontractor
other than as otherwise is required by law.
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20. Waiver. Waiver of a breach or default under this Agreement shall not constitute a
continuing waiver of a subsequent breach of the same or any other provision under this
Agreement.
21. Severability. If any term or portion of this Agreement is held to be invalid, illegal,
or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions of this
Agreement shall continue in full force and effect.
22. Controlling Law Venue. This Agreement and all matters relating to it shall be
governed by the laws of the State of California and any action brought relating to this Agreement
shall be held exclusively in a state court in the County of Riverside.
23. Litigation Expenses and Attorneys’ Fees. If either party to this Agreement
commences any legal action against the other party arising out of this Agreement, the prevailing
party shall be entitled to recover its reasonable litigation expenses, including court costs, expert
witness fees, discovery expenses, and attorneys’ fees.
24. Mediation. The parties agree to make a good faith attempt to resolve any disputes
arising out of this Agreement through mediation prior to commencing litigation. The parties shall
mutually agree upon the mediator and share the costs of mediation equally. If the parties are
unable to agree upon a mediator, the dispute shall be submitted to JAMS or its successor in
interest. JAMS shall provide the parties with the names of five qualified mediators. Each party
shall have the option to strike two of the five mediators selected by JAMS and thereafter the
mediator remaining shall hear the dispute. If the dispute remains unresolved after mediation,
either party may commence litigation.
25. Execution. This Agreement may be executed in several counterparts, each of
which shall constitute one and the same instrument and shall become binding upon the parties
when at least one copy hereof shall have been signed by both parties hereto. In approving this
Agreement, it shall not be necessary to produce or account for more than one such counterpart.
26. Authority to Enter Agreement. Consultant has all requisite power and authority to
conduct its business and to execute, deliver, and perform the Agreement. Each party warrants
that the individuals who have signed this Agreement have the legal power, right, and authority to
make this Agreement and to bind each respective party. The City Manager is authorized to enter
into an amendment or otherwise take action on behalf of the City to make the following
modifications to the Agreement: (a) a name change; (b) grant extensions of time; (c) non-
monetary changes in the scope of services; and/or (d) suspend or terminate the Agreement.
27. Prohibited Interests. Consultant maintains and warrants that it has not employed
nor retained any company or person, other than a bona fide employee working solely for
Consultant, to solicit or secure this Agreement. Further, Consultant warrants that it has not paid
nor has it agreed to pay any company or person, other than a bona fide employee working solely
for Consultant, any fee, commission, percentage, brokerage fee, gift or other consideration
contingent upon or resulting from the award or making of this Agreement. For breach or violation
of this warranty, City shall have the right to rescind this Agreement without liability. For the term
of this Agreement, no member, officer or employee of City, during the term of his or her service
with City, shall have any direct interest in this Agreement, or obtain any present or anticipated
material benefit arising therefrom.
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28. Equal Opportunity Employment. Consultant represents that it is an equal
opportunity employer and it shall not discriminate against any subcontractor, employee or
applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex
or age. Such non-discrimination shall include, but not be limited to, all activities related to initial
employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or
termination.
29. Prevailing Wages. Consultant is aware of the requirements of California Labor
Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8,
Section 16000, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage
rates and the performance of other requirements on "public works" and "maintenance" projects.
Consultant agrees to fully comply with all applicable federal and state labor laws (including,
without limitation, if applicable, the Prevailing Wage Laws). It is agreed by the parties that, in
connection with the Work or Services provided pursuant to this Agreement, Consultant shall bear
all risks of payment or non-payment of prevailing wages under California law, and Consultant
hereby agrees to defend, indemnify, and hold the City, and its officials, officers, employees,
agents, and volunteers, free and harmless from any claim or liability arising out of any failure or
alleged failure to comply with the Prevailing Wage Laws. The foregoing indemnity shall survive
termination of this Agreement.
30. Execution. This Agreement may be executed in several counterparts, each of
which shall constitute one and the same instrument and shall become binding upon the parties
when at least one copy hereof shall have been signed by both parties hereto. In approving this
Agreement, it shall not be necessary to produce or account for more than one such counterpart.
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IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the
date first written above.
“CITY”
CITY OF LAKE ELSINORE, a municipal
corporation
“CONSULTANT”
HDR Engineering
Grant Yates, City Manager
ATTEST:
Principal/Vice President
City Clerk
APPROVED AS TO FORM:
City Attorney
Attachments: Exhibit A - Consultant’s Proposal
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EXHIBIT A
Scope of Work & Fee Schedule
SCOPE OF WORK
PROJECT REPORT & ENVIRONMENTAL DOCUMENT (PA/ED) FOR THE
I-15 & SR 74 INTERCHANGE
PROJECT DESCRIPTION
The Interstate 15 & State Route 74 Interchange is located on Interstate 15 (I-15) at Post Mile 22.26,
approximately 1.6 miles north of the Main Street Interchange and about 1.8 miles south of Nichols Road Interchange.
The Project is anticipated to achieve the goal of reducing congestion during peak hours by modifying the existing
undercrossing interchange from a tight diamond interchange to a diverging diamond interchange (DDI) or combination
of other interchanges to include hook or loop ramps to handle 2045 traffic volumes. Caltrans is the lead agency for
the California Environmental Quality Act (CEQA) and the National Environmental Policy Act (NEPA) compliance.
The PSR-PDS was completed by the City and Caltrans and since completion has been determined that the build
alternatives studies are flawed and are not economical to build due to significant impacts to local businesses and
properties under development. After three Conceptual Alternatives are developed for PA/ED and early Technical
Studies are completed, and the alternatives will be screened with the City and Caltrans District 8 to determine which
concepts are deemed as viable economically and operationally with the best cost benefits for the Project. The PA/ED
phase will be accomplished for the most viable and cost effective build alternative with development of GADs that will
be approved by Caltrans District 8. PA/ED services will be complete with GAD, Fact Sheet, Project Report and
Environmental Document approval.
STANDARDS
All documents shall be prepared in accordance with current, Caltrans, Riverside County (County) and City of Lake
Elsinore (City) regulations, policies, procedures, manuals, and standards where applicable. CONSULTANT shall
obtain, at its expense, all applicable Manuals and Standard Plans.
SCOPE OF SERVICES
The scope of services between and CONSULTANT is development of a Project Report (PR) and Environmental
Document (ED); and Plans; for the I-15 and SR 74 Interchange Project (Project) in the City of Lake Elsinore (EA:
0G5200). TUMF, Sales Tax Measure A Funds, and City Funds may be used to cover the cost of the preparation of
the PA/ED.
Three Build Alternatives as referenced in the scope reconfigures the interchange beneath I-15 as in various ways to
minimize capital cost and provide operational capacity through 2045. The on-/off-ramps will be evaluated in place
and with widened to accommodate the re-configuration as a DDI. The on-ramps will also be widened to accommodate
the DDI configuration and an additional lane including a CHP enforcement area, HOV by-pass lane, and ramp
metering for on-ramps will be considered. For the remaining two design concepts with ramp realignments will be
considered in the build environment considering capital cost, operations, community/business impacts, and
environmental impacts in the project area along with local street improvements to serve a reconfigured interchange
concept.
A noise barrier (sound wall) may be considered in a shoulder adjacent or R/W adjacent configuration next to the ramp
outside shoulders or adjacent properties as part of the Noise Study Report and Noise Abetment Decision Report
(optional task) should it be needed as part of this project.
Reconfiguring the interchange to a DDI will likely confine improvements to the existing R/W between Collier Avenue
on the west and Dexter Avenue at the east (about 1800 linear feet along existing SR 74-Central Avenue) in addition
to the following ramp improvements:
• Widening of NB on-ramp with the addition of an auxiliary lane: about 1200 feet;
• Widening of NB off-ramp to a dual lane exit: about 1000 feet;
• Widening of SB on-ramp with the addition of an auxiliary lane: about 1200 feet;
• Widening of SB off-ramp to a dual lane exit: about 1000 feet;
• Join/maintain existing driveways along SR 74 (Central Avenue);
GENERAL ASSUMPTIONS
• One (1) bui l d alternative will be carried forward as the locally preferred alternative in the Project
Report/Environmental Document (PA/ED) phase for the Project Report and Environmental Document with
the two (2) other concepts for cost and operational comparisons.
• It is assumed that an d the City of Lake Elsinore will provide one round of consolidated written
comments on draft deliverables herein.
• CONSULTANT will provide electronic versions of the final deliverables herein to and/or City of Lake
Elsinore for project records.
• It is assumed that Caltrans will issue no more than two round of written comments on
deliverables herein (draft & final).
• All conceptual plans and GADs will be prepared in accordance with Caltrans formatting and CADD standards
as defined in the most current version of the Caltrans CADD Users Manual.
• It is assumed there will be no enhancements, improvements, rehab, widening, or the addition of auxiliary,
nor acceleration / deceleration lanes, or HOV / Express Lanes along the I-15, or any other work on the
freeway mainline.
• Aesthetics will be per the established City or Caltrans standards, procedures and policies. No
special aesthetics corridor or City planning document will be considered as part of the scope of work.
• The type of Environmental Document will be a IS/EA for CEQA and NEPA and will be reviewed by
Caltrans.
• It is assumed the existing bridge and existing tie-back walls will remain in place and will not be modified to
require an APS. If bridge modifications are required this can be considered optional work to complete the
PA/ED alternatives study to objectively analyze rough order of magnitude costs for alternative comparison
purposes.
• It is assumed two Design Variations or Options beyond the one locally preferred build alternative will be
included in this scope of work for concept development.
• ACM and LBP Testing is not included.
GENERAL EXCLUSIONS
• Biological Assessment
• Extended Phase 1 and Phase 2 Archaeological Documentation, Cultural Data Recovery
• Section 4F and 6F
• Deeds, Legal Descriptions and Exhibits, Resolutions of Necessity, Director’s Deeds and Plats, Utility
Deeds and Plats, Appraisals, Acquisition, Relocation Assistance, Right of Way Condemnation
• Utility Summary Report
• Utility Relocation Plans
• Utility Agreements (Relocation Agreements, Joint Use Agreements, Consent to Common Use
Agreements)
• Exceptions to Encroachment Policy
• Funding Support
• Right of Way Certification
• Environmental re-validation
• Construction Survey
• District OE and HQ OE reviews
• Overhead Sign Structures and Foundations
• Ramp Closure Study
• Modified Access Report (optional task if required)
• Community Impact Assessment
• Noise Abatement Decision Report (optional task if required)
• Air Quality Work Plan
• Historic Resources Evaluation Report (HRER)
• Regulatory Agency Permitting (i.e., Corps CWA Section 404 permit, Regional Board CWA Section 401
Water Quality Certification, or CDFW 1602 Streambed Alteration Agreement)
• Bridge Mounted Signs
• Asbestos and Lead Based Paint Testing
• Pavement Deflection Study
• Public Outreach and Communication during Construction
• Right of Entry Requests to Property Owners
• Separate City or County Water Quality Management Plan (WQMP)
• New landscaping within the interchange beyond a concept for visual consideration for the PA
Task 1 PROJECT MANAGEMENT/COORDINATION/ADMINISTRATION
Task 1-1 PROJECT MANAGEMENT
ENGINEER will be responsible for overall project management, liaison with CALTRANS and other affected agencies,
and progress monitoring and maintenance of PROJECT files. ENGINEER will supervise, coordinate, monitor and
review project for conformance with Caltrans standards, policies and procedures.
Task 1-2 COORDINATION / ADMINISTRATION
Per the scope of work outlined for the project there will be three meeting per month including monthly PDT meeting
for a total of 70 meetings over the 26-month schedule. CONSULTANT will schedule a kick-off meeting to initiate the
Project with the PDT members. CONSULTANT and The CITY will meet with CALTRANS to communicate a shared
view of the PROJECT and to establish an understanding of the procedures, roles, and responsibilities for each of the
parties involved in the PROJECT. The meeting will begin the process to develop a project specific understanding of
services, technical reports or memos in lieu of formal reports where appropriate. CONSULTANT will set the framework
of the design concept screening options and related scope, as well as discussion related to development of the
purpose and need for the PROJECT. CONSULTANT will develop agenda and meeting minutes for the meeting.
Monthly PDT meetings will be held at the City, CONSULTANT Engineering Inc. Riverside, or at Caltrans District 8 in
San Bernardino. The purpose of these meetings will be to discuss and resolve project issues and coordinate activities.
CONSULTANT will prepare and electronically distribute agendas at least two working days prior to each meeting.
CONSULTANT will lead these meetings and will prepare meeting minutes and electronically distribute them to the
appropriate parties within five (5) working days after the meetings. CONSULTANT will provide hardcopies of meeting
agendas, the prior meeting's minutes, deliverables log, action items log, and Sixty (60)-day look ahead schedule at
each PDT meeting after establishing the project baseline schedule for the team. A total of twenty-six (26) PDT
meetings will be attended by three (3) CONSULTANT’s team staff.
Individual focused meetings will be held with various agencies and stakeholders involved in the project. These may
include State and/or Federal Resource agencies, FHWA, Flood Control and Water Conservation Districts, utility
companies, California Highway Patrol (CHP) and others. There may also be Geometric and Technical Study Over-
The-Shoulder Reviews/Workshops as required with Caltrans. CONSULTANT will prepare and electronically distribute
agendas at least two working days prior to each stakeholder and other coordination meeting. CONSULTANT will
attend these meetings as required and prepare meeting minutes and electronically distribute them within five (5)
working days after each meeting in which it attends. A total of forty-four (44) additional focused coordination meetings
are anticipated to be attended by up to two (2) CONSULTANT’s team staff.
DELIVERABLES:
• One (1) Project Kick-off Meeting Agenda and Meeting Minutes
• Twenty-five (25) reoccurring Monthly PDT Meetings and Meeting Agendas/Minutes, Deliverables Log,
Action Items Log, Sixty (60) - day Look Ahead Schedule, and Risk Register
• Forty-four (44) Trend Meetings/Focused Coordination Meetings and Meeting Agendas/Minutes
PROJECT SCHEDULE
CONSULTANT will coordinate with the City and Caltrans to prepare and obtain concurrence on the initial baseline
project schedule within one (1) month following Notice to Proceed (NTP) or Kick-Off Meeting. CONSULTANT will
schedule two (2) project schedule meetings with City and Caltrans to review sequence and duration of all activities
and obtain concurrence of the baseline project schedule. CONSULTANT will develop detailed critical path logic
(CPM) schedule for the project using Microsoft Project. CONSULTANT will include the following elements in the
schedule:
• Work items and deliverables by Caltrans WBS;
• Work items of agencies and other third parties that may affect or be affected by Consultant’s activities;
• The order, sequence, and interdependence of significant work items shall be reflected on the schedule
CONSULTANT will develop a project schedule which is expected to encompass 26 months for delivery of major
milestones of the PA/ED (Begin Environmental, Technical Studies to complete the IS/EA, and completion of PA/ED
(January 2018 NTP – March 2020 NOD). CONSULTANT will continue to monitor and track all tasks and update the
project schedule accordingly. CONSULTANT will prepare a 60 day outlook summary schedule for the monthly PDT
meetings.
DELIVERABLES:
• Project Schedules
• Project Master Files
• Two (2) Baseline Project Schedule Meetings
• Baseline Project Schedule
• Project Milestone Schedule
• Maintain Project Schedule
• Sixty (60)-day Look Ahead Schedules for Monthly PDT Meetings
PROJECT MANAGEMENT PLAN
CONSULTANT will prepare a Project Management Plan (PMP) for this contract within the first thirty (30) calendar
days after Notice to Proceed, which will outline the following information related to the completion of the work:
• Scope of work and schedule
• Project team and client contact information
• Communication Plan
• Production Plan
• Invoicing requirements and templates
• Project team roles and responsibilities
• Document control procedures
• Quality Management Plan
Included with the PMP will be the CPM baseline project schedule, which will be prepared using Microsoft Project and
presented in Gantt chart format. As noted above, the format will identify the anticipated start/end dates and durations
for each task identified within the scope of work and will identify the critical path.
This document will be distributed to all project team members the City and Caltrans and will act as a living document
throughout the life of the contract. It will be updated as necessary to reflect any changes in protocol or other
information included and redistributed.
RISK REGISTER
CONSULTANT will prepare the Risk Register in accordance with Caltrans Project Risk Management Handbook: A
Scalable Approach. The project is identified as a Level 2 scalability level and requires a Risk Register with qualitative
analysis. CONSULTANT will refer to the Project Risk Management Handbook and use the Risk Register template in
completing the plan. CONSULTANT shall coordinate with the City and project team members to jointly develop a
Risk Register that enables them to identify, assess, quantify, prepare a response to, monitor, and control capital
project risks with the Risk Register. A Risk Management Workshop will be held at City or at Caltrans District 8.
Potential risks shall be evaluated and discussed by the PDT, and ownership of the risks shall be identified. A risk
assessment for the process and potential impacts to the overall project needs to be completed to identify the risk,
define the probability, classify and quantify the risks, identify who or what the risk will impact, and identify the
ownership of the risk. CONSULTANT will review the Risk Register on a quarterly, or as needed basis at PDT
Meetings.
DELIVERABLES:
• Risk Register
• Review and Update Risk Register on a quarterly basis
ASSUMPTIONS:
• A Risk Management Plan is not required and is excluded from this Scope of Work
Task 1-3 PROGRESS REPORTS
Progress reports will be generated to accompany each invoice, which will include the following information:
• Work completed over the reporting period by task
• Work to be completed over the upcoming reporting period by task
• Progress schedule which will compare the status of activities against the baseline
• Identification of issues or concerns related to the schedule or budget.
Similar to invoices, a standard progress reporting template will be developed at project initiation and submitted to the
City for format approval. Monthly status schedules will be included with each progress report which will compare the
current status of the schedule against the baseline.
DELIVERABLES:
• Progress reports, invoices, and document control log.
ASSUMPTIONS:
Monthly progress reports and invoices will be generated throughout the duration of the Project. Both invoicing and
progress reporting templates will be submitted to the City for review and concurrence at project initiation prior to
implementation. Task 1-4 Quality Assurance/Quality Control (QA/QC) Plan
A project specific Quality Management Plan (QMP) shall be prepared and submitted by CONSULTANT to the City
for review and approval within 30 calendars days following Notice to Proceed. The QMP shall include processes and
procedures to ensure deliverables fully conform to the contract requirements. The content of the QMP shall include
a detailed description of:
• Roles and responsibilities of the project staff for the Quality Assurance (QA) and Quality Control (QC)
processes, communications, and reporting to ensure that the Work conforms to contract requirements;
• Specific QC procedures, including descriptions of process steps for technical checking and engineering
design verification;
• The processes for CONSULTANT QA assessments and monitoring of QC activities performed on all
engineering and technical support for the documents prior to submittals;
• QC communications and documentation to be completed;
• Deliverable submittal review comments tracking, response, resolution, and closure processes; and
• Document Control
CONSULTANT’s quality program shall be implemented in accordance with CONSULTANT’s QMP. CONSULTANT’s
QMP shall be maintained and appropriately updated the current project phase (PA/ED). The Project Manager shall
verify that QC procedures are initiated at the start of the project, and that all CONSULTANT staff and subconsultants
implement these procedures. The Project Manager shall be responsible to verify that appropriate QC reviews are
performed on deliverables submitted by the subconsultants. The QMP will be included as an appendix to the PMP.
DELIVERABLES:
• QA/QC Plan
• Quality Management Plan
• Implementation of Quality Management Plan
• Quality Assurance
Task 2 Engineering Development
Task 2-1 Data Collection
CONSULTANT shall request, collect, assemble, and review all pertinent project information, including, but are not
limited to, prior technical studies, CAD files and drawings, and relevant correspondence. CONSULTANT shall
incorporate the collected materials and information into the Project Master File.
DELIVERABLES:
• CD of all pertinent project information prior to the commencement of the PA/ED phase.
Task 2-2 Field Surveys
CONSULTANT will provide additional ground survey topographic mapping to augment the existing aerial topographic
map to show changes in the I-15/SR 74 interchange with the construction of the tie-back walls. The additional
surveyed features will be added the existing topographic map to generate a base map for PA/ED. It is assumed that
an ABC Checklist submittal not required for this task because the original topography mapping is to be augmented.
It is assumed the original ABC Checklist (or submittal documents) for the original topography mapping was previously
approved by Caltrans.
DELIVERABLES:
• Field survey to supplement aerial topography from I-15 Corridor Improvement Project from RCTC
Task 2-3 Geometric Concept Development
CONSULTANT will develop layout plans and profiles (where necessary), to be carried forward in the draft PR and
GAD to support the development of the Draft IS/EA. Geometric layout plans shall be developed based on English
design standards as defined in Caltrans Highway Design Manual, latest edition. Lane, shoulder, buffer, and right-of-
way widths will be labeled. Profiles shall be developed at critical arterial street and other features overcrossing
locations as a component of the build alternatives carried forward in the IS/EA. The Consultant shall work with
Caltrans and the City to obtain geometric approval of the preferred alternative. Comments received from the submittal
of geometric plans will be reviewed and incorporated as required for final approval.
DELIVERABLES:
• Layout Plans of the build alternatives of the Project (10 copies)
TASK 2-4 DESIGN EXCEPTION FACT SHEET (LPA ONLY)
The geometric designs will be checked using Caltrans Design Information Bulletin Number 78-03 (Design Checklist
for the Development of Geometric Plans) and Design Information Bulletin Number 82-05 (Pedestrian Accessibility
Guidelines for Highway Projects). Fact Sheet shall be developed to document reduced standard features within the
one build alternative. Fact Sheet shall be prepared in conformance with the Caltrans Project Development Procedures
Manual (PDPM) Chapter 21. It is assumed that this project will include Mandatory and Advisory standard design
exceptions.
Exceptions to mandatory & advisory design standards will be prepared detailing nonstandard design elements.
Revisions will be made as appropriate and documented in the Combined Fact Sheet. Combined Fact Sheet shall be
prepared in conformance with PDPM Chap 21, Section 1. This scope assumes seven (7) design exceptions to
mandatory standards and eight (8) design exceptions to advisory standards.
DELIVERABLES:
• Combined Fact Sheet for seven (7) mandatory and eight (8) advisory design exceptions (6 copies / 1
electronic PDF)
• Completed DIB 78 Checklist (6 copies / 1 electronic PDF)
• Truck Turning Template Exhibits (6 copies / 1 electronic PDF)
• Line of Sight Diagrams for Ramp Terminal Intersections (6 copies / 1 electronic PDF)
Task 2-5 GEOMETRIC APPROVAL DRAWINGS (LPA ONLY)
CONSULTANT will prepare geometric approval drawings (GAD) at a scale of 1” = 100’ in accordance with Caltrans
plan preparation criteria for GAD for the Build Alternative. The GAD will include existing topographic and planimetric
mapping, approximate right-of-way acquisition lines, center lines, calculated geometric layouts, and typical sections.
CONSULTANT will design roadway geometry including horizontal and vertical geometry for ramps and cross streets,
including profile and superelevation diagrams for the ramps. Conceptual grading utilizing 1:2 or 1:4 slopes will be
developed to establish preliminary right-of-way limits. A typical cross section will be prepared to illustrate lane and
shoulders in the lane configurations and other basic cross sectional data for each alignment.
GAD will be prepared according to Caltrans District 8 GAD Guidelines with the intent of establishing an approved
scope relative to geometric project features. This effort provides equivalent detail to initiate PS&E requirements for
Cross Sections, Layouts, Profiles, and Superelevation Diagrams. Additional detail will be provided indicating
pavement delineation, truck turning radii, and traffic volumes. Preliminary Right of Way requirements will also be
incorporated. Approval will be obtained from Caltrans Offices of Traffic Operations and Design, and HQ Geometric
Reviewer. Up to three submittals (two review cycles) of the GADs are anticipated.
DELIVERABLES:
• GADs (A total of 3 Roll Plots will be developed six 1st Draft copies, six 2nd Draft copies & six 3rd Draft
copies, and one Final Concurrence Plot Set / 1 electronic PDF final concurrence signed record set)
ASSUMPTIONS:
• Geometric approval drawings are based on the scale of 1”=50’ (36”x96”) as a full size strip map.
Preparation of geometric approval drawings at the construction documents plan scale of 1”=100’
(11”x17”) is not included in the scope of work.
• It is assumed there will be no widening, addition of auxiliary lanes, nor acceleration/deceleration lanes along
the I-15 or related to the existing Undercrossing.
Task 2-6 MODIFIED ACCESS REPORT
Michael Baker will prepare a Modified Access Report (MAR) for the proposed project in accordance with FHWA policy
regarding modified access to interstate highway facilities. The Modified Access Report will be submitted to FHWA
as a stand-alone report and will address the eight-points for modified access justification. The MAR will be prepared
following the first submittal (and returned comments) of the draft Project Report for review and approval by Caltrans
and FHWA.
DELIVERABLES:
• Modified Access Report (8 copies for draft and final submittals)
Task 2-7 STRUCTURE ADVANCE PLANNING STUDIES
Michael Baker will prepare one (1) Advance Planning Study for the single span bridge structure to accommodate a
new northbound hook on-ramp and a new northbound hook off-ramp (or loop off-ramp) for the collector-distributor
road concept. Available geotechnical information from the tie-back walls completed in 2012 or the previously approved
APS for the I-15 structure will be used as reference.
The APS deliverables will present the most feasible structure type and cost considering the existing constraints and
project requirements. The APS will investigate and determine the preliminary structure length, width and type,
structure depth, railing types, including temporary rails, types of footing supports, falsework, vertical and horizontal
clearances, location and slopes of cuts and fills, slope paving, approach slabs, and stage construction requirements.
The APS will consist of a general plan showing the basic bridge plan, elevation, profile, typical section and estimated
cost summary in accordance with guidelines set forth in Caltrans Memo to Designers 1-8 and Caltrans Office of
Special Funded Projects (OSFP) Information and Procedures Guide 3-2. The APS will include a Design Memo
summarizing all the critical assumptions of the design.
DELIVERABLES:
• Advance Planning Study (8 copies for draft and final submittals)
Task 2-8 COST ESTIMATES
Prepare cost estimates for each of the proposed alternatives to be analyzed in the draft and final PRs. Based on the
preliminary engineering plans and the structure cost estimates described above, PR level cost estimates shall be
prepared.
DELIVERABLES:
• Cost Estimate (original & 10 copies for each alternative)
Task 2-9 RIGHT-OF-WAY AND UTILITY RESEARCH / IDENTIFICATION / DATA SHEET
Right-of-Way
CONSULTANT will assess right-of-way impacts for three (3) build alternatives developed in the Draft Project Report.
Right of Way Data Sheet will be prepared for three (3) build alternatives in accordance with Caltrans standards and
procedures, including the Utility Information Sheet to account for alternative costs. CONSULTANT is an approved
right of way consultant, and will evaluate and determining unit costs for alternative needs to be used in the
development of estimates for the Right of Way Data Sheets.
The Scope of Work necessary to complete a preliminary right of way cost estimate, as well as Caltrans Right of Way
Data Sheets as required by the Caltrans Right of Way Manual, is as follows:
• Take an inventory of the affected properties.
• CONSULTANT will identify the right-of-way requirements associated with the Build Alternatives. Right-of- way
information will be digitally overlaid on base maps and potential takes and easements will be identified
per parcel in the Project Report.
DELIVERABLES:
• ROW Data Sheets (3-early Build Alternatives) - (included in Project Report submittal)
• Finalize one updated ROW Data Sheet when the single build alternative can be established by the project
for the Final Project Report.
Utility Research / Identification / Data Sheet
During the utility study, CONSULTANT will identify all existing wet and dry utilities within the limits of the proposed
project. As part of this task, those facilities that can be protected-in-place and those that will likely require relocation
or other modifications as a result of the proposed interchange improvements will be identified.
CONSULTANT assumes Caltrans also maintains fiber optic and other electrical and communication facilities for
signals, lighting, irrigation, etc. on I-15 mainline. These are not a part of the utility study and coordination since
Caltrans does not consider their own facilities as utilities. Modifications, if necessary, to these systems would be part
of the final PS&E scope of work and are not included in this scope of work along with potholing for high priority utilities
identified in the CT R/W Manual.
Based on a preliminary assessment, the proposed I-15 & SR 74 interchange improvements within the existing
interchange are not expected to have significant impacts on existing utilities. CONSULTANT anticipates the existing
underground facilities owned by Southern California Edison will require coordination to confirm whether the existing
vault and transformer locations can be maintained following the widening along SR 74 (Central Avenue).
CONSULTANT will establish communications with all utility companies and agencies known to have utilities in the
vicinity. CONSULTANT will obtain from the utility owners, the available as-built plans and atlases for these existing
facilities and proposed plans for any future changes to overhead and underground lines in the area. The data including
available horizontal and vertical dimensions will be used to prepare 22” x 34” (1”=100’) base mapping of the existing
utilities within the project area.
CONSULTANT will finalize the list of existing utilities and expected involvements with respect to the build alternative.
CONSULTANT will investigate the likely implications to the utility facilities as a result of the proposed interchange
improvements including possible utility relocation alternatives and their associated costs. CONSULTANT will
coordinate with the utility owners to confirm the impact to the utility facility as a result of the proposed improvements.
CONSULTANT will determine the existing high and low priority underground facilities per Caltrans policy.
DELIVERABLES:
• Preliminary Utility Cost Estimate for Impacted Utilities
• Existing Utility Sheets for three (3) early build alternative to be incorporated into PR to support the Right of
Way Data Sheet (included in Project Report submittal)
Task 2-10 PRELIMINARY DRAINAGE REPORT / HYDRAULICS / HYDROLOGY
CONSULTANT will prepare the Preliminary Drainage Study which will identify drainage impacts including the
conceptual relocation or realignment of adjacent channels and storm drains, and determine the drainage
improvements for on-site and off-site drainage facilities for the locally preferred build alternative and GADs. This will
be identified in coordination with Water Quality Best Management Practices.
This effort will include field reconnaissance of the Project will be performed relative to the limits of the build alternative.
Impacts on and replacement of any drainage facilities shall be analyzed and included in the Project cost estimate.
Freeway drainage will not be reviewed to assess the adequacy of the existing systems since no mainline changes
are included in the Project other than ramp connections to existing I-15. Freeway, County, and City drainage
systems will be reviewed and the impacts of the proposed alternative on these facilities will be studied. Necessary
replacements, protection, and/or improvements including incorporation of Water Quality Best Management practices
will be reflected in the Project cost estimates.
Map Interchange Existing Drainage Patterns and Regional Boundaries - Perform preliminary hydrology to identify on-
site drainage patterns and compare to established local drainage boundaries. Evaluate one (1) build alternative and
identify measures needed to match the existing (no-build) drainage patterns with respect to existing drainage
boundaries.
Identify Tie-ins to existing Cross Culverts and existing Regional Drains – Establish the existing points of connection
to the cross culverts and regional drainage channels, document hydraulic control information and assumptions for
preliminary design. Provide locations and sizes for new or replacement tie-ins to accommodate the build alternative.
Interface Connections with potential BMPs – Using BMP types, locations and sizes from the SWDR, the points of
discharge and points of connection to the conceptual drainage systems will be established.
Preliminary On-site Storm Drains – Preliminary layouts of storm drains to accommodate interchange improvements.
One alternative will be shown. In most cases, the existing inlets were designed using rainfall intensities that are
based on older criteria, and the intensities will be higher using new rainfall intensity criteria. Identification of the on-
site drainage needs will be a key component to establishing an accurate project cost.
Estimates – Develop cost estimates for drainage improvements within the right-of-way for on-site and off-site drainage
systems, include elements for construction of storm water BMPs identified in the SWDR.
DELIVERABLES:
• Preliminary Drainage Report
• Identification of major drainage improvements on Layout Plans in the PR (Grading / Drainage / R/W Sheets)
• Preliminary Drainage Improvement Cost Estimate for the locally preferred (1) build alternative
• Preliminary Drainage Study Report for PA/ED (6 copies / 1 electronic PDF)
ASSUMPTIONS:
• Analysis and design for the upgrade of any deficient existing off-site or downstream/upstream on-site
drainage facilities, if such facilities are not physically impacted by the roadway work, is not included in the
scope of work.
TASK 2-11 STORM WATER DATA REPORT
In accordance with current Caltrans Project Planning and Design Guide, a Storm Water Data Report (SWDR) shall
be prepared for this phase of the project. The SWDR prepared for the Project Report and Environmental Document
(PA/ED) Phase based on the approved Geometric Approval Drawings (GADs). Specific objectives of the SWDR
include:
• Define storm water quality issues and pollutants of concern.
• Form the Project Development Team (PDT), including the District/Regional National Pollutant Discharge
Elimination System (NPDES) Storm Water Coordinator.
• Evaluate potential storm water impacts for mitigation purposes and address water quality concerns.
• Develop a list of potentially feasible permanent storm water Design Pollution Prevention and Treatment
Best Management Practices (BMPs) to be evaluated during project design.
• Document storm water design decisions made regarding project compliance with the NPDES permit.
• Develop the preliminary costs for BMPs and associated R/W needs for the project footprint.
• Discuss the project with the Regional Water Quality Control Board (RWQCB) and local agencies, if advised
by the District/Regional NPDES Storm Water Coordinator or requested by the RWQCB.
• Address mandates associated with TMDLs/303(d) impaired waterbodies
• Construction Risk Level Determination and RUSLE2 Analysis
Caltrans storm water evaluation forms will be included to validate that the proper evaluation process is used for the
consideration of potential treatment best management practices (BMPs). The methods and calculations that will be
used to size and design treatment BMPs will be in accordance with Caltrans Storm Water Quality Handbook.
The SWDR will be signed by the Project Engineer, the District/Regional Design Storm Water Coordinator, the
designated Landscape Representative, and approved by the Caltrans Project Manager to verify that storm water
quality design issues have been addressed, and the data is complete, current, and accurate. The signed cover will
be included in the final Project Report.
DELIVERABLES:
• Storm Water Data Report (PA/ED) (6 copies draft and final / 1 electronic PDF)
TASK 2-12 CONSTRUCTION STAGING / TRAFFIC HANDLING
CONSULTANT shall prepare a Transportation Management Plan (TMP) Checklist as an attachment in the PR. The
TMP is a package of programs specifically tailored to an individual project to mitigate the impacts of a
construction/improvement project by applying a variety of techniques including transportation systems management,
demand management and public awareness measures. The TMP Worksheet will be tailored to the I-15 and SR 74
Project to address the traffic, topographical, demographic, events and political considerations of the area. The TMP
will attempt to identify the means to maintain efficient movement through the expected construction zone and develop
a high level of awareness of potential impacts among residents, businesses, motorists and the media to keep them
informed about the project as it is implemented.
This study will evaluate TMP elements to outline a plan that is responsive to the specific needs of the project area,
the interchange improvement project, and provide effective means of mitigating impacts of construction-related traffic
congestion.
Based on three (3) build alternatives, CONSULTANT will develop the preliminary staging concept. At this time, a 3-
stage concept is anticipated if a DDI is employed. Stage 1 includes SR 74 south abutment curb line removal and
revised ramp connections, Stage 2 concludes the majority of the ramp improvements and allows for early
consideration of early DDI operations, and Stage 3 includes the remainder of the ramp improvements and north
abutment sidewalk removal.
CONSULTANT will prepare a short written discussion for inclusion in the Project Report with respect to the probable
staging plan, constructability concerns, need for lane and shoulder closures, durations of staging, etc.
CONSULTANT will work with Caltrans and City staff to develop a preferred staged construction approach for the
interchange construction that will be carried forward into final design. During the PA/ED, we will prepare a schematic
stage construction plan. This will be developed and presented to the City and Caltrans at a PDT meeting to solicit
input and comments.
Once the list of appropriate elements is established, an approximate cost will be developed for each selected strategy.
CONSULTANT will identify an implementation schedule for each of the selected strategies. CONSULTANT will
prepare the TMP Data Sheet which will include the elements and their costs for inclusion in the Project Report and
project cost estimate.
DELIVERABLES:
• Identify TMP strategies
• Identify constructability concerns
• Identify staging concept – assume 3 stages
• Prepare PA/ED Level TMP Data Checklist to be included in the PR for one (1) build alternative (6 copies / 1
electronic PDF)
TASK 2-13 GEOTECHNICAL IDENTIFICATION / GEOLOGY DESCRIPTION
CONSULTANT will identify sub-surface conditions at the Project site, and develop the traffic index for purposes of
establishing the preliminary roadway structural section for cost estimating purposes.
DELIVERABLES:
• Traffic Index
• Roadway structural section
• A summary discuss geotechnical impacts to the Project costs.
TASK 2-14 PRELIMINARY MATERIALS REPORT
CONSULTANT will prepare a Preliminary Materials Report (PMR) will provide information related to the proposed
project, including: slope ratios, erosion and foundation concerns, availability of structural section materials, etc. As
stated similar to the DPGR, we will perform literature review with respect to existing LOTB, and available test data
associated with onsite materials for development of preliminary pavement design, i.e. R-Value testing. No subsurface
exploration will be performed during this phase of the project.
DELIVERABLES:
• Preliminary Materials Report (6 copies / 1 electronic PDF)
TASK 2-15 LIFE CYCLE COST ANALYSIS (LCCA)
Life Cycle Cost Analysis will be performed for the project in accordance with Topic 619 of the Caltrans Highway
Design Manual if necessary based on paving needs associated with the Project and through coordination with
Caltrans Materials staff assigned to the Project. If required, this will consist of developing life cycle costs for different
pavement types, such as rigid, flexible and composite. We will also include different design lives (20 versus 40 years).
We have assumed no rehabilitation on the mainline. Pavement will be confined to on-/off-ramps and SR 74 between
Collier Avenue and Dexter Avenue and analysis will be limited to four (4) pavement section variation in each pavement
type.
• Pavement Life Cycle Cost Analysis (6 copies / 1 electronic PDF)
TASK 2-16 PRELIMINARY GEOTECHNICAL DESIGN REPORT
CONSULTANT will prepare a District Preliminary Geotechnical Design Report (DPGR) which will be limited to an
existing literature review and site reconnaissance of the project site and surrounding area. This will also include
obtaining existing Log of Test Borings (LOTB) from previous investigations associated with the existing project
interchange. Our report will summarize the geotechnical and geologic constraints of the project based on our
document review and preliminary site visit. No subsurface exploration will be performed during this phase of the
project.
DELIVERABLES:
• District Preliminary Geotechnical Report (6 copies / 1 electronic PDF)
TASK 2-17 STRUCTURES PRELIMINARY GEOTECHNICAL REPORT
CONSULTANT will provide a Structure Preliminary Geotechnical Report (SPGR) as part of the I-15 & SR-74
Interchange PA/ED. A draft SPGR will be provided for review and a final SPGR will be submitted after concurrence
of comments. The SPGR will follow the requirements set forth in Section 2.0 of Caltrans’ “Foundation Reports for
Bridges.” The geotechnical scope will include a site reconnaissance to assess the existing conditions at the site and
accessibility of drilling equipment, reviewing available geotechnical and geologic information including reports,
published geologic maps, and seismic hazard maps, reviewing as-built plans of the existing structures, reviewing
preliminary structure improvements plans, and assessing the foundation alternatives for the proposed structures.
The report will summarize our findings from the review of available geologic information and include discussion on
site geology and subsurface conditions, site seismicity, and geologic hazards, including seismic shaking, surface fault
rupture, liquefaction, lateral spreading, seismic settlement, landsliding, flood, land subsidence, and
expansion/collapse potential. Additionally, groundwater will be evaluated based on available data from existing Log
of Test Borings (LOTBs) and online sources including the California Department of Water Resources. Preliminary
seismic information and recommendations will be provided in the report. The Caltrans’ ARS online tool will be used
to develop preliminary deterministic and probabilistic ARS curves based on shear wave velocities calculated using
existing subsurface data. The report will also include preliminary foundation recommendations and construction
considerations for proposed structures, as well as recommendations on the field exploration program.
DELIVERABLES:
• Draft Structure Preliminary Geotechnical Report (6 copies / 1 electronic PDF)
• Final Structure Preliminary Geotechnical Report (6 copies / 1 electronic PDF)
ASSUMPTIONS:
It is assumed that LOTBs, as-built plans and other pertinent information will be available for review from Caltrans as-
built records.
TASK 2-18 PRELIMINARY LANSCAPE PLANS (LPA ONLY)
CONSULTANT’S Landscape Architects will develop preliminary landscape plans for the project site, based on the
selected geometric alternative, site opportunities and constraints, Client goals and objectives, and City and Caltrans
design standards. The plans will reflect thematic context with the location, and will emphasize low water use plants as
well as include architectural treatments, such as enhanced surface treatments including decorative paving, rock or
decomposed granite. The design will emphasize the principles of sustainable landscape design, utilize native and low
water use plants, and meet current landscape water conservation goals, as mandated by law. Initial concepts and
design alternatives will be presented to City staff for discussion and refinement to a preferred landscape concept.
The team will prepare a presentation quality preferred landscape concept plan for the project site based on input
received from the Client during the design alternative development phase. The plan will include a plant palette,
details, cross sections, elevations, photographs and manufacturer’s cut sheets, as necessary to convey the intent of
the landscape design.
DELIVERABLES:
• Preliminary Landscape Plan to summarize landscaping treatment concepts as a section within the PR for
the Preferred Alternative.
TASK 2-19 VALUE ANALYSIS
In an effort to deliver the most cost effective solution, an independent team of experts as agreed to by the City and
Caltrans will evaluate the three Build Alternatives being developed to ascertain their effectiveness with regards to
costs, time of delivery and other benefits.
As per the Caltrans PDPM, Value Analysis (VA) process, utilizing a function'-oriented, structured, team approach to
solving problems and reducing life-cycle costs by applying techniques that adhere to a formal VA job plan. The
consultant shall provide a VA team leader I facilitator, a· certified VA Specialist, to conduct the VA study and the
facility including support materials for ·conducting the workshop. The VA Study should be completed within the first 6
months after completion of the early Build Alternative conceptual development, early traffic volume development, and
supporting cost estimates have been compiled.
DELIVERABLES:
• Draft VA Study Report (10 copies / 1 electronic PDF)
• Final VA Study Report (10 copies / 1 electronic PDF)
TASK 3 PROJECT REPORT PREPARATION
TASK 3-1 ADMINISTRATIVE DRAFT PROJECT REPORT
CONSULTANT will develop the Administrative Draft PR and Fact Sheet documenting the engineering evaluation of
the proposed alternatives and to satisfy Caltrans Project Development procedures.
An Administrative Draft PR shall be prepared in accordance with Caltrans' PDPM. The Administrative Draft PR shall
contain a discussion of the existing conditions, the need for improvements, and the alternatives considered.
Fact Sheet shall be prepared if needed to document any non-standard features within the proposed build alternatives.
The consideration of non-standard features shall be closely coordinated with Caltrans and FHWA staff to assure
acceptability and compliance with state and federal requirements. The Administrative Draft PR and Draft Fact
Sheets shall be submitted for City, Caltrans and FHWA for review and comment.
DELIVERABLES:
• Screen Check Review for Caltrans (1 copy)
• Administrative Draft PR (15 copies / 1 electronic PDF)
• Draft Mandatory and Advisory Fact Sheets (10 copies / 1 electronic PDF)
TASK 3-2 DRAFT PROJECT REPORT
CONSULTANT will incorporate City, Caltrans, and FHWA review comments into the Drafts. Upon receipt of City,
Caltrans, and FHWA review comments of the Administrative Draft PR and Fact Sheet and after adequate time to
develop response actions, a meeting shall be held with the above agencies and the Consultant to discuss the
comments and the appropriate' responses taken. This step reduces the opportunity for misunderstanding and
provides clear direction toward the development of an approved product. Once concurrence has been reached on all
outstanding issues, the draft PR's shall be prepared, signed by a Registered Civil Engineer and submitted to Caltrans
for signature and approval.
DELIVERABLES:
• Draft PR (20 copies / 1 electronic PDF)
• Combined Mandatory and Advisory Fact Sheet (10 copies / 1 electronic PDF)
TASK 3-3 DRAFT FINAL PROJECT REPORT
CONSULTANT will document recommendation of the Preferred Alternative for the Project. After circulation of the
Draft IS/EA and concurrent with the preparation of the Final IS/EA, Consultant shall prepare a draft Final PR for the
Project which recommends the Preferred Alternative. The report shall review the development of the Preferred
Alternative including public and agency comments obtained during the public meeting and environmental review
period.
DELIVERABLES:
• Administrative Draft Final PR (15 copies / 1 electronic PDF)
TASK 3-4 FINAL PROJECT REPORT
CONSULTANT will incorporate City, Caltrans, and FHWA.\ review comments into the Final PR. Upon receipt of City,
Caltrans, and FHWA review comments of the Administrative Final PR and after adequate time to develop response
actions, a meeting will be held with the above agencies and the Consultant to discuss the comments and the
appropriate responses taken. Once concurrence has been reached on all outstanding issues, the Final PR shall be
prepared, signed by a Registered Civil Engineer and submitted to Caltrans for signature and approval.
DELIVERABLES:
• Final PR for the Project (original wet signed document and 10 copies) and CD PDF files.
TASK 4 ENVIRONMENTAL REPORT
Task 4-1 ENVIRONMENTAL INITIATION ACTIVITIES
4-11a Issue CEQA Notice of Initiation (NOI)
The CONSULTANT Team will prepare a Notice of Initiation (NOI) to fulfill the requirements of the CEQA IS as part of
the joint CEQA/NEPA IS/EA document. The NOI will notify agencies and the public that an IS/EA is being prepared
for the project and to solicit comments or suggestions concerning alternatives or social, economic and environmental
factors.
Although an Initial Study/Environmental Assessment (IS/EA) does not formally require an NOI, at the request of
Caltrans, a NOI can be distributed. The NOI will be provided to the City and Caltrans for review prior to circulating the
NOI indicating that Caltrans has initiated environmental analyses and preliminary engineering for the Project, and
requests comments on concerns. The NOI will be distributed by the CONSULTANT Team to local residents, elected
officials, responsible agencies, and other special interest groups on the Project stakeholder mailing list. The
stakeholder mailing list will be developed by the CONSULTANT Team in conjunction with the City and Caltrans.
Comments received shall be used to identify particular agency and public concerns and to initiate early agency
consultation.
DELIVERABLES:
• Draft and Final Notice of Initiation (3 hardcopies and 2 electronic copies)
4-11b Prepare Environmental Footprint Map
The CONSULTANT Team will prepare an environmental footprint map that will account for all temporary and
permanent impact areas, including potential construction access and staging areas, temporary construction
easements, permanent easements, and partial and full acquisitions, including the potential relocation of residences or
other structures. The Environmental Footprint Map will be used as a basis for technical studies to evaluate impacts as
a result of the proposed project. The Environmental Footprint Map will be developed based on the Build
Alternatives proposed during the PA/ED process. The Build Alternatives proposed will be evaluated further during
PA/ED to ensure that the proposed Build Alternatives meet the purpose and need, and meet the requirements of
logical termini under NEPA. The Environmental Footprint Map will be provided to the City and Caltrans for review and
approval.
DELIVERABLES:
• Draft and Final Environmental Footprint Map (3 hardcopies and 2 electronic copies)
4-11c Prepare Technical Study Project Description
The CONSULTANT Team will prepare a project description which would be used as the basis of analysis for
preparation of the technical studies. The technical study project description will provide a brief project overview and
identify the purpose and need and range of alternatives evaluated as part of the Environmental Document (ED) and
associated supporting technical studies. The Technical Study Project Description will be provided to the City and
Caltrans for review and approval.
DELIVERABLES:
• Draft and Final Technical Study Project Description (3 hardcopies and 2 electronic copies)
Task 4-2 CONDUCT ENVIRONMENTAL TECHNICAL STUDIES
Cultural Resource Studies
This Project requires Caltrans NEPA documentation and cultural resource studies will be conducted in compliance
with the First Amended Programmatic Agreement among the Federal Highway Administration, the Advisory Council
on Historic Preservation, the California State Historic Preservation Officer, and the California Department of
Transportation Regarding Compliance with Section 106 of the National Historic Preservation Act, as it pertains to the
Administration of the Federal-Aid Highway Program in California (Caltrans PA). This work will encompass
coordination with Caltrans for delineation of the Area of Potential Effects (APE), background studies, Native
American consultation, an archaeological inventory, and the preparation of a Historic Property Survey Report
(HPSR).
A cursory review of historical topographic maps and aerial photographs indicates that most development in the
Project vicinity occurred over the past two decades. No built-environment resources that pre-date 1967 were
identified in the area. As such, the CONSULTANT Team assumes that Caltrans will not require the preparation of a
Historic Resources Evaluation Report for the Project. This scope for cultural resources reports is outlined in more
detail below:
4-22a AB 52/Section 106 Consultation
The CONSULTANT Team assumes that Caltrans, as the lead CEQA and NEPA agency for the Project, will be
responsible for conducting Assembly Bill 52 (AB 52) and Section 106 consultation with the SHPO and Tribes, based
on the consultation list provided by Caltrans as lead CEQA/NEPA agency. To ensure that consultation does not delay
the environmental review process, the CONSULTANT Team will assist Caltrans with their consultation efforts.
The CONSULTANT Team will prepare draft notification letters on behalf of Caltrans and will provide technical support
to the District 8 Native American Coordinator throughout the consultation process.
DELIVERABLES:
• Draft and Final AB 52/Section 106 Consultation Letters (2 electronic copies)
4-22b Area of Potential Effects (APE) Map/Records Search
The CONSULTANT Team will assist the City and Caltrans in establishing an APE for the Project that takes into
account all potential direct and indirect impacts to significant cultural resources. Following the delineation of the APE,
an APE Map will be drafted and submitted to Caltrans for review. The map will include both the areas of direct and
indirect impacts and will have a signature and date block for the “Caltrans Local Assistance Engineer” and the
“Caltrans Professionally Qualified Staff.” The APE Map will be included as an attachment to the HPSR. We anticipate
that the APE map will require no more than two rounds of revision.
In addition, the CONSULTANT Team will conduct a records search at the Eastern Information Center (EIC) to obtain
information on known cultural resources that may be present in the Project APE. The records search will utilize a
one-mile search radius for the APE. The CONSULTANT Team will also contact the Native American Heritage
Commission (NAHC) for a search of the Sacred Lands Files. Finally, the CONSULTANT Team will send letters to
local historical societies and historic preservation groups to request information regarding any historical cultural
resources that may be of significance in the APE.
DELIVERABLES:
• Draft and Final APE Map (3 hardcopies and 2 electronic copies)
4-22c Historic Property Survey Report (HPSR)
The CONSULTANT Team will provide a HPSR that satisfies the Caltrans PA. The HPSR will document the
identification and evaluation efforts, summarize the findings of the cultural resource studies, and offer
recommendations for further evaluation or treatment, if necessary. It will also include the results of the consultation
efforts with Native American groups and historical societies. Attachments to the HPSR will include a regional location
map, a project location map, the APE maps, and the Archaeological Survey Report (ASR). We assume that the
HPSR will require no more than two rounds of revision. We further assume that no more than four (4) hard copies of
the draft report and no more than four (4) hard copies of the final report will be required for the Project.
DELIVERABLES:
• Draft and Final HPSR (3 hardcopies and 2 electronic copies)
4-22d Archaeological Survey Report (ASR)
In 2009, the CONSULTANT Team completed a cultural resource assessment for the Arroyo Del Toro Flood Control
Channel immediately south of I-15 near the Elsinore Valley Cemetery (Mirro and Formica 2009). That records search
identified no known cultural resources within the vicinity of the proposed Project. Given the ground-disturbing activities
associated with improvements to the freeway ramp intersections and nearby local arterials, we assume that
Caltrans will require an intensive archaeological field survey of the APE. The purpose of this survey will be to identify
and document any archaeological remains that may be impacted by the proposed undertaking. The survey will be
consistent with the Secretary of the Interior’s (SOI) Standards and Guidelines for Archaeology and Historic
Preservation (48FR 44716, September 29, 1983). We assume that no archaeological resources requiring
documentation (either previously reported or newly identified) will be located in the APE. We will prepare an
Archaeological Survey Report (ASR) in accordance with Caltrans Standard Environmental Reference, Volume 2,
Cultural Resources (2015) and the Caltrans PA. The ASR will summarize the results of records search, Native
American consultation efforts, and the field survey of the APE. We assume that the ASR will require no more than two
rounds of revision by Caltrans and will be included as an attachment to the HPSR.
DELIVERABLES:
• Deliverables: Draft and Final ASR (3 hardcopies and 2 electronic copies)
4-22e Paleontological Identification Report (PIR)
A preliminary review of geological units indicates that much of the Project area displays low paleontological
sensitivity. An area northwest of the I-15 and SR-74 intersection, however, is characterized by high-sensitivity
Paleocene-aged sediments of the Silverado Formation. We assume, therefore, that Caltrans will require the
preparation of a Paleontological Identification Report (PIR). Towards this end, the CONSULTANT Team will obtain a
records search from the Natural History Museum of Los Angeles County (LACM) to identify known paleontological
resources localities within and in the vicinity of the Project area. To supplement museum collections records, we will
review published and unpublished geologic mapping and literature to identify the geology and paleontology of the
Project area. Using baseline information gathered during the museum records search and geologic map and
literature review, we will assess the paleontological resource potential of the geologic units underlying the Project.
We assume that a pedestrian field survey will not be required as part of the paleontological study. Upon completion
of the sensitivity study, a PIR will be drafted that presents the findings of the paleontological assessment. All
paleontological work will be conducted in accordance to the guidelines of the Society of Vertebrate Paleontology and
will satisfy the requirements of NEPA and CEQA. The PIR will include a map depicting areas where further study
may be needed.
DELIVERABLES:
• Draft and Final PIR (3 hardcopies and 2 electronic copies)
4-22f Location Hydraulic Study (LHS)/Floodplain Evaluation Report (FER)
CONSULTANT will complete a Location Hydraulic Study and Floodplain Study Report in accordance with Chapter 17
of the Standard Environmental Reference and HDM Figures 804.7A and 804.7B. Existing Condition hydrology and
hydraulic models will be referenced from existing studies. New off-site (Regional) hydrology is not included in this
scope of work. The existing hydraulic models will be obtained from FEMA (if available) or Riverside County Flood
Control District. The models are assumed to be working numeric models in HEC-2, HEC-RAS, WSPG, or similar.
Recreation of hydraulic models from paper printouts or scans is not included in the current level of effort estimated for
this project.
DELIVERABLES:
• Draft and Final LHS (3 hardcopies and 2 electronic copies)
• Draft and Final FER (3 hardcopies and 2 electronic copies)
4-22g Water Quality Assessment Report (WQAR)
CONSULTANT will prepare a Water Quality Assessment Report (WQAR) for the proposed project to support the
environmental document. The WQAR will evaluate the potential impacts on water quality that may be caused by the
direct introduction of pollutants to surface water bodies, the alteration of drainage structures and patterns, and
changes to area groundwater levels due to an increase of impermeable surface.
The WQAR will be prepared in compliance with NEPA and CEQA requirements and Caltrans Standard
Environmental Reference Guidelines. The WQAR will be prepared using the 2012 WQAR Content and
Recommended Format Template provided on the Caltrans Statewide Stormwater Program website.
The project may be subject to federal, state, and local water quality requirements under the National Pollutant
Discharge Elimination System (NPDES) program. Local surface water and groundwater water quality requirements
are regulated in this region by the Santa Ana Regional Water Quality Control Board and its Basin Plan water quality
standards. The WQAR will describe existing water quality conditions of surface and groundwater resources within the
project area, potential impacts to water quality during construction and operation of the project, coordination with
governmental agencies responsible for water quality, and any required permits associated with water quality.
Water quality data will be compiled from existing available documents and handbooks for potentially affected surface
water and groundwater resources, including pollutants of concern, impairments, and beneficial uses of these waters.
Findings from the Location Hydraulic Study, Storm Water Data Report, and other pertinent technical studies prepared
for the project will be incorporated into the WQAR. The WQAR will provide recommendations for avoidance and
minimization measures for potential adverse impacts to water quality during construction and operation of the project.
Construction site BMPs, design pollution prevention BMPs, and Treatment BMPs will be considered for the project
where applicable.
DELIVERABLES:
• Draft and Final WQAR (3 hardcopies and 2 electronic copies)
4-22h Air Quality Assessment Report (AQAR)
The Project is assumed to improve traffic operations at the interchange without increasing the capacity of I-15.
Therefore, it is not anticipated that substantial air quality or climate change impacts will be identified as a result of
short-term construction or long-term operations improvements of the proposed Project. Nevertheless, with recently
changed air quality and climate change regulatory and evaluation requirements, it is important to develop an air
quality and climate change analysis that meets current requirements.
The CONSULTANT Team will prepare an Air Quality Analysis Report (AQAR) to address local and regional impacts
on sensitive land uses. The analysis will be prepared in accordance with the Caltrans Transportation Project Level
Carbon Monoxide (CO) Protocol, the EPA’s fugitive dust conformity rule, and the South Coast Air Quality
Management District's (SCAQMD) rules and regulations. CONSULTANT will evaluate the proposed project’s impacts
to long-term particulate matter concentrations (PM2.5 and PM10) and mobile source air toxics (MSAT) using the
Transportation Conformity Guidance for Quantitative Hot-spot Analysis in PM2.5 and PM10 Nonattainment and
Maintenance Areas (EPA, November 2015) and the Updated Interim Guidelines on Air Toxic Analysis in NEPA
Documents (FHWA, October 2016).
Air quality impacts from demolition, grading, and construction sources will be analyzed based on the equipment used,
length of time for a specific construction task, equipment power type (gasoline or diesel engine), equipment emission
factors approved by the EPA (AP-42 Handbooks), horsepower, load factor, and percentage of time in use.
The proposed Project is located within a region that is currently in nonattainment for the federal PM2.5 standard and
in attainment/maintenance for the federal PM10 and CO standards. Therefore, Interagency Coordination with EPA,
Caltrans, and FHWA is required for Transportation Conformity. The CONSULTANT Team will conduct the screening
analyses specified in the CO protocol and, if required, conduct CALINE4 modeling for CO hot spots. A qualitative
PM2.5 and PM10 memorandum will be presented to the Transportation Conformity Working Group (TCWG) for
interagency consultation. Due to the scope of the proposed project, it is not anticipated that a quantitative particulate
matter analysis will be required.
The AQAR will document whether the proposed Project is included in the latest RTP, FTIP, and FSTIP for preliminary
engineering/environmental documentation.
The proposed Project’s short-term construction and long-term operational impact on global warming and climate
change will be discussed.
In addition to the AQAR, the CONSULTANT Team will prepare the “Conformity Analysis Documentation for Project-
Level Conformity Determinations in Metropolitan Nonattainment/Maintenance Areas” required for NEPA delegation.
DELIVERABLES:
• Draft and Final AQAR (3 hardcopies and 2 electronic copies)
• Draft and Final Air Quality Conformity Checklist (3 hardcopies and 2 electronic copies)
4-22i Traffic Volumes Development Report
CONSULTANT will discuss with the project team to apply the appropriate travel demand forecasting (TDF) models to
develop Year 2045 AM and PM peak hour traffic forecasts. The land use and roadway improvements assumptions
contained in the TDF model will be reviewed prior to developing the traffic forecasts. Of particular interest would be
assumptions for Mid County Parkway, the Ethanac Corridor, I-15 Express Lane project, and any other major facility in
the area that will affect demand in the area. Forecasts will be prepared for the I-15 mainline and ramps and the study
intersections.
Year 2045 peak hour traffic forecasts will be developed for the No Build and three Build Alternatives. Year 2025
forecasts will be estimated through linear interpolation between existing counts and Year 2045 forecasts.
CONSULTANT will submit a Draft Traffic Forecasting Report to Caltrans for one round of review and written
comments. They will respond to one round of written comments and prepare a Final Traffic Forecasting Report.
Once approved, CONSULTANT will proceed with the technical evaluation of the project.
Our scope of work assumes minimal modifications to either the RIVTAM or SCAG travel demand forecasting models
and we anticipate use of one of those models to develop travel forecasts.
DELIVERABLES:
• Draft and Final Traffic Volume Report (8 hard copies / 1 electronic PDF)
Traffic Analysis Assumptions and Methodologies
CONSULTANT will prepare a Draft Traffic Analysis Assumptions and Methodologies Memorandum and submit to
Caltrans for one round review at the beginning of the PA/ED phase. The memorandum will contain a list of
assumptions and recommended methodologies to use for traffic forecasting and operations analysis. We will
respond to one round of written comments on the Draft Memorandum from Caltrans and prepare the Final
Memorandum for Concurrence.
DELIVERABLES:
• Draft and Final Traffic Analysis Assumptions and Methodologies Memorandum (8 hard copies / 1
electronic PDF)
CONSULTANT will evaluate up to twenty intersections as part of this effort. We anticipate this including the
following locations, but the final locations will be verified with City Staff and Caltrans during project initiation.
1. SR-74/Cambern Avenue
2. SR-74/Dexter Avenue
3. SR-74/I-15 Northbound Ramps
4. SR-74/I-15 Southbound Ramps
5. SR-74/Collier Avenue
6. Collier Avenue/Riverside Drive
7. Nichols Road/I-15 Northbound Ramps
8. Nichols Road/I-15 Southbound Ramps
9. Nichols Road/Collier Avenue
10. Main Street/I-15 Northbound Ramps
11. Main Street/I-15 Southbound Ramps
• Nine additional driveways or intersections to evaluate the potential project alternatives identified by the
City/Caltrans
In addition to the study intersections, Merge/Diverge/Weave assessment will be completed for I-15 from south of the
Main Street Interchange to north of the Nichols Road Interchange.
Data Collection
CONSULTANT will collect AM (7:00 AM – 9:00 AM) and PM (4:00 PM – 6:00 PM) peak period turning movement
counts and vehicle classification counts at all study intersections. CONSULTANT will collect traffic counts (including
vehicle classification) during the AM and PM peak periods on I-15 at the Nichols Road overcrossing.
CONSULTANT will collect existing traffic signal timings and ramp metering rates for study intersections and on-
ramps.
CONSULTANT will conduct site reconnaissance of the project location and surrounding roadway network to verify
existing intersection control, lane configurations, traffic signal timings, and other roadway characteristics. They will
observe peak hour traffic operations and vehicle queue lengths to help calibrate/ validate the traffic operations
models.
CONSULTANT will prepare a collision summary based on Caltrans TASAS data for the most recent available three-
year period for the interchange area.
CONSULTANT will utilize the regional travel demand model and big data (using Streetlight data) to help estimate
origin/destination travel patterns in the area and to help calibrate the traffic operations model.
Analysis Scenario
This scope assumes that a No Build and three (3) Build Alternatives will be evaluated in the PA/ED. The analysis
scenario during the PA/ED stage includes:
• Existing Conditions
• Opening Year (2025) Conditions – No Build Alternative
• Opening Year (2025) Conditions – Build Alternatives (up to three build alternatives)
• Design Year (2045) Conditions – No Build Alternative
• Design Year (2045) Conditions – Build Alternatives (up to three build alternatives)
• Failure Year if the Design Year Conditions (2045) are not met.
4-22j Traffic Operations Analysis Report (TOAR)
CONSULTANT will analyze the study intersections under AM and PM peak hour conditions using the
Synchro/SimTraffic software. The SimTraffic simulation analysis will model the effects of vehicle queues on
intersection capacity more accurately than the macroscopic equations provided by the Highway Capacity Manual
(HCM). Peak hour factors will be based on the traffic counts. Peak hour delay and level of service will be calculated
for each intersection consistent with HCM analysis procedures. The traffic simulation results will be based on a
statistically valid set of multiple runs using different random value seeds. The Synchro models will be converted to
micro-simulation (SimTraffic) to determine intersection queuing and delay where appropriate. The freeway analysis
will be conducted using HCM 2010 methodologies for mainline, ramp junction, and weaving segment analysis.
Traffic operations analysis will be conducted under existing, opening year, and design year conditions for the analysis
scenarios identified above and Failure Year only if the Design Year is not obtained.
Develop Draft and Final TOAR
CONSULTANT will prepare the Traffic Operations Analysis Report (TOAR) summarizing the results and findings.
We will prepare a Draft TOAR to submit to Caltrans and the PDT members for one round of review and comments.
We will submit the Final TOAR in both hard copy and electronic format for final comments and make those revisions
for TOAR concurrence. It is anticipated that the TOAR will be incorporated into the Project Approval Report and
Environmental Document by others.
DELIVERABLES:
• Draft, Final and Concurrence submittal of the Traffic Operations Analysis Report (8 hard copies / 1
electronic PDF)
4-22k Intersection Control Evaluation (ICE)
The CONSULTANT will evaluate the project in accordance with Caltrans Traffic Operations Policy Directive 13-02:
Intersection Control Evaluation. Fehr & Peers will provide the appropriate Step 1 and Step 2 ICE information to HDR
so that they can finalize the information needed for both assessments.
DELIVERABLES:
• Draft and Final ICE Report (4 hard copies / 1 electronic PDF)
4-22l Initial Site Assessment (ISA)
The CONSULTANT Team will prepare an Initial Site Assessment (ISA) to identify recognized environmental
conditions (RECs) that may have an impact to the project site, including potential residual contamination that may
persist at the two former Leaking Underground Storage Tank (LUST) sites and any new hazardous spills that may
have occurred since the completion of the 2004 ISA Checklist. The ISA would entail conducting an environmental
database search; site reconnaissance; review of available historical aerial photographs, topographic maps, and
Sanborn Fire Insurance maps; agency records review; and interviews with person(s) knowledgeable about the
project site. The ISA will also determine the nature of any subsequent studies that may be required, including
Preliminary Site Investigations (PSIs). The ISA will be prepared in accordance with NEPA and CEQA requirements
and Caltrans Standard Environmental Reference (SER) Guidelines.
DELIVERABLES:
• Draft and Final ISA (3 hardcopies and 2 electronic copies)
4-22m Visual Impact Assessment (VIA)
The project would result in noticeable visual changes to the environment by the reconfiguration of the interchange,
which may include ramp widening, new ramp construction, structure widening, and construction of auxiliary lanes.
Lake Elsinore is located west of the project site and is potentially within the viewshed of travelers. CONSULTANT will
prepare a minor level Visual Impact Assessment (VIA) to examine both temporary and permanent visual impacts
related to the proposed project, including the reconfiguration of the interchange and any tree or vegetation removal.
The City’s General Plan and other relevant local policy documents would be included in the review and evaluation of
visual impacts and incorporated into the VIA. A site visit would be conducted to inventory the visual resources within
the project viewshed and to assess the effects on visual quality of potential sensitive viewer groups.
Recommendations to improve the project’s compatibility with the surrounding area and avoid incompatibility with local
policies that protect visual and aesthetic resources will be included in the VIA. Findings from the VIA will be used to
support the project’s environmental document.
The VIA will be prepared in accordance with NEPA and CEQA requirements and the Caltrans Standard
Environmental Reference (SER) Guidelines. The VIA will be prepared using the minor level Visual Impact
Assessment Template (last revised June 3, 2013).
DELIVERABLES:
• Draft and Final VIA (3 hardcopies and 2 electronic copies)
4-22n Noise Study Report (NSR)
The Project proposes interchange reconfiguration improvements to the existing I-15/SR-74 Interchange. Based on a
preliminary review of the Project area, sensitive noise receivers include restaurants and commercial/retail areas
along SR-74, east of I-15, a church located west of I-15 along Collier Avenue, the Lake Elsinore Cemetery, and
residential homes located along 3rd and 10th Streets, Cambern Avenue, Red Gum Drive, Don Juan Street, Dexter
Avenue and Gaffey Drive, located east of I-15.
The CONSULTANT Team will prepare a Noise Study Report (NSR) to evaluate the noise impacts resulting from the
construction and operation of the Project in accordance with the latest Caltrans requirements and protocols, including
the Caltrans’ May 2011 Traffic Noise Analysis Protocol (Protocol) and the Technical Noise Supplement (September
2013). The interchange as well as the local street improvements will need to be included in the traffic noise modeling
for the project, because the project is classified as a Type 1 Project, and a “Detailed Impact Analysis” is required to
evaluate if noise impacts result from the proposed project, and if abatement must be considered. The current
abatement allowance is $92,000 per benefited receiver.
Prior to initiation of the NSR, a field review will be conducted with Caltrans District 8 staff for concurrence on noise
measurement and modeling locations and to discuss any other noise related concerns or constraints. Concurrence
on the measurement locations will be obtained prior to conducting any field work or noise measurements. The
CONSULTANT Team will prepare a Noise Work Plan that will outline the field and analysis methodology, traffic data,
monitoring locations, and modeling locations. The Noise Work Plan will also identify the percentages of the five
vehicle classes that can be modeled. Fleet mix percentages will be obtained from the traffic engineer and will be
included in the Noise Work Plan for review and approval by Caltrans District 8.
The NSR will commence upon Caltrans concurrence with the Noise Work Plan. Caltrans concurrence with the Work
Plan is essential in order to avoid taking new or additional noise measurements or re-modeling, avoiding potential
delays in schedule. The analysis will comply with methodology outlined in the Noise Work Plan, Protocol, Technical
Noise Supplement, and the Caltrans Standard Environmental Reference (SER).
DELIVERABLES:
• Deliverables: Draft and Final NSR and Model (3 hardcopies and 2 electronic copies)
4-22o Noise Abatement Decision Report (NADR)
The CONSULTANT team will present the preliminary noise abatement decision based on acoustical and non-
acoustical feasibility factors and the relationship between noise abatement allowances and the engineer's cost
estimate.
DELIVERABLES:
• Draft and Final Traffic Noise Abatement Decision Report
4-22p Natural Environment Study - Minimal Impact (NESMI)
The CONSULTANT Team will prepare a Natural Environment Study Report – Minimal Impact (NESMI) in accordance
with the Caltrans Standard Environmental Reference (SER) Caltrans Environmental Handbook, Volume 3, and
Biological Resources. The NESMI will document and evaluate the natural habitat in the project area and determine
whether the proposed project would result in impacts to sensitive species/habitats. The NESMI will also include an
analysis of the project’s compliance with the western Riverside County Multiple Species Habitat Conservation Plan
(MSHCP).
Prior to any fieldwork, The CONSULTANT Team will execute and evaluate a biological resource records search of
the most current versions of the California Natural Diversity Data Base, the California Native Plant Society’s Online
Inventory of Rare and Endangered Plants, and the Western Riverside Regional Conservation Authorities (RCA)
ArcGIS Web Application for the MSHCP. Database information will be augmented by the CONSULTANT Team’s
local knowledge of potentially occurring resources. In addition, the CONSULTANT Team will use the United States
Fish and Wildlife Service (USFWS) Information, Planning, and Conservation System (IPaC) website to check for any
listed species or designated critical habitat occurring on or near the project site. The CONSULTANT Team will obtain
an official USFWS species list using the IPaC tool.
A qualified biologist will conduct an assessment of the project area to identify and document the occurrence of any
biological resources (i.e., species or habitats) of particular interest or concern or the potential for occurrence of such
resources that may not be detectable at the time of the fieldwork. Following the site survey, the CONSULTANT Team
will prepare an NESMI documenting the field methods used and the results of the biological resources assessment in
accordance with the currently prescribed Caltrans template. A draft copy of the NESMI will be provided for Caltrans
review. Upon receipt of any comments or suggested revisions, the CONSULTANT Team will prepare and submit the
finalized report.
Based on a review of the RCA’s ARCGIS Web Application for the MSHCP, the CONSULTANT Team has identified
that the Project is located within the MSHCP’s Burrowing Owl Survey Area. Based on a review of an aerial
photograph, the CONSULTANT Team does not anticipate impacts to suitable burrowing owl habitat within the
Burrowing Owl Survey Area. However, this determination cannot be made until a burrowing owl habitat assessment
has been conducted. The CONSULTANT Team will conduct a burrowing owl habitat assessment per MSHCP
requirements at the time of the initial site survey. Focused burrowing owl surveys have been included as an optional
task in the event that suitable burrowing owl habitat is identified within the MSHCP Burrowing Owl Survey Area.
Based on a preliminary examination of an aerial photograph of the proposed Project area, the CONSULTANT Team
does not anticipate the presence of habitat for any other species that would require focused species in the potential
Project impact area. If habitat is found for any other species that require focused surveys to determine
presence/absence within the project area, an amendment request will be provided.
DELIVERABLES:
• Draft and Final NESMI (3 hardcopies and 2 electronic copies)
4-22q Jurisdictional Delineation (JD)
The CONSULTANT Team will conduct a jurisdictional delineation to determine the extent of U.S. Army Corps of
Engineers (USACE) and California Department of Fish and Wildlife (CDFW) jurisdiction within the project area. The
CONSULTANT Team will prepare a jurisdictional delineation report documenting the results of field delineation. The
report would be suitable for submittal to the USACE, Regional Water Quality Control Board (RWQCB), and the
CDFW for use in acquiring regulatory permits, if needed. The report will include a map of aquatic features identified
on-site, field measurements, regulatory analysis and descriptions of the various features found on-site, and
photographs documenting the features identified on-site.
If regulatory agencies claim jurisdiction over any of the drainages identified in the project study area, and the project
cannot avoid impacts to these features, an amendment request to provide permitting support to acquire a U.S. Army
Corps of Engineers (USACE) Section 404 Nationwide Permit, Regional Water Quality Control Board (RWQCB)
Section 401Certification, and California Department of Fish and Wildlife (CDFW) Section 1602 Streambed Alteration
Agreement will be provided.
DELIVERABLES:
• Draft and Final JD (3 hardcopies and 2 electronic copies)
4-2r Community Impact Assessment (CIA)
The CONSULTANT Team conducted a preliminary environmental justice analysis in October 2017 for the Project
area by using demographic and socioeconomic census data, specifically 2011-2015 American Community Survey 5-
Year estimates. According to the analysis, the Project area as a whole is considered an environmental justice
community because the project area’s minority population (non-white population) is approximately 64 percent, which
is greater than 50 percent of the affected area. The project area is not considered to be a low-income population
since the median family household income for the project area for an average family size of four persons is $58,496,
which is well above the U.S Department of Health and Human Services (HHS) poverty threshold for an average
family size of four of $24,300. While the project area as a whole is not considered to be at the poverty level based on
the HHS poverty threshold, 13 percent of family households within the project area are living below the poverty level.
The CONSULTANT Team will prepare a Community Impact Assessment (CIA) report that will further analyze project
impacts to environmental justice groups and low-income populations. The CIA will also evaluate social, economic,
and land use effects of the project (see additional details below). The CIA will be prepared in compliance with NEPA
and CEQA requirements and Caltrans Standard Environmental Reference (SER) Guidelines. The CIA will be
prepared using the Community Impact Assessment Template (last revised November 7, 2016).
Land Use
Existing and future land uses will be evaluated for potential project impacts by reviewing the City of Lake Elsinore
and Riverside County General Plans, Land Use Elements and Land Use Maps. A review of state, regional, and local
plans will be conducted to determine the project’s compatibility with these plans. Impacts to coastal zone areas, wild
and scenic rivers, parks and recreation, and farmlands/timberlands resources will also be evaluated.
Growth
An evaluation for growth-related impacts will be conducted to determine how the proposed project may affect or
influence future growth and development. Growth forecast data will be obtained from the California Department of
Finance and from SCAG’s 2016-2040 Regional Transportation Plan/Sustainable Communities Strategy (RTP/SCS).
Community Character
Demographic and economic data from the U.S. Census Bureau and the 2016-2040 SCAG RTP/SCS will be gathered
and analyzed to understand population and community characteristics of the project site and surrounding areas.
Community facilities and services, including utilities, public services and emergency services, will be reviewed for
project impacts related to acquisition and access issues. Relocations and displacements of residents and businesses
from right-of-way requirements will be evaluated. Per Executive Order 12898, an environmental justice impacts
analysis will be conducted to determine if the project would result in disproportionately high or adverse effects on
minority and low-income populations.
Traffic and Transportation
Traffic and transportation impacts as a result of the project, such access, circulation, and parking, will be discussed.
Public Involvement
All public involvement and stakeholder outreach conducted for the environmental documentation phase of project will
be summarized in the CIA.
The CIA will provide recommendations of avoidance, minimization, and mitigation measures to address potential
adverse or significant impacts to community resources as a result of the project. Findings from the CIA will be used to
support the project’s environmental document.
Deliverables: Draft and Final CIA (3 hardcopies and 2 electronic copies)
4.2s Farmland Impact Study
The CONSULTANT Team conducted a review of the State’s Farmland Mapping and Monitoring Program in October
2017 and found approximately 103 acres of designated Farmland of Local Importance to be located within 0.50-mile
from the project site. The designated farmlands are located primarily northeast, southwest, and southeast of the
project site and could potentially be impacted by the project’s reconfiguration of on- and off-ramps and associated
local road improvements.
The CONSULTANT Team will prepare a Farmlands Impact Study to determine impacts to farmlands, and will provide
measures to address any farmland impacts. The report would be prepared in accordance with NEPA and CEQA
requirements, including the Farmland Protection Policy Act, Williamson Act, and the Caltrans Standard
Environmental Reference (SER) Guidelines.
The report will evaluate project impacts to farmlands, including any conversion of farmlands to non-agricultural uses,
impairment of agricultural productivity, and subdivision of agricultural parcels. Local farmland preservation policies
will be reviewed, including open space, land use, and conservation elements in the Riverside County and City of Lake
Elsinore General Plans. Particular attention will made when reviewing local zoning and land use ordinances for
agricultural uses to minimize land use impacts. In addition to reviewing maps from the Farmland Mapping and
Monitoring Program, a review of maps by the California Department of Conservation will also be conducted to identify
any existing Williamsons Act contract lands. Based on the review of plans and maps, a site visit will be conducted to
verify existing and viable farmlands within the project area.
Any impacts to farmlands under the Farmland Protection Policy Act or Williamson Act require early consultation with
the Natural Resources Conservation Service (NRCS), Caltrans, California Department of Conservation, and the City
of Lake Elsinore’s Planning Division. In addition, completion of Form NRCS-CPA-106 (Farmland Conversion Impact
Rating for Corridor Type Projects) will also be required.
Findings from the Farmlands Impact Study will be used to support the project’s environmental document and
CIA Report.
DELIVERABLES:
• Draft and Final Farmland Impact Study (3 hardcopies and 2 electronic copies)
4-22t Relocation Impact Memorandum (RIM)
Based on the review of the proposed build interchange concepts, it is not anticipated that the project will impact
enough properties where more than 10 relocations would be required. Therefore, the CONSULTANT Team
recommends a Draft Relocation Impact Memorandum (DRIM). The DRIM will be prepared in accordance with 49
Code of Federal Regulations (CFR) 24, Caltrans’ Environmental Handbook, Volume 4 (October 2011), and the
Caltrans Right-of-Way Manual to support the IS/EA.
The DRIM will identify the potential displacement of adjacent commercial/businesses/residential properties, and
include a discussion of the impacts to these businesses/properties as a result of the proposed project. In addition,
mitigation measures to displaced businesses and identification of alternate site(s) for potentially displaced business
shall be identified. Coordination with the Caltrans Right-of-Way Division will be critical to the timely completion of this
memorandum.
DELIVERABLES:
• Draft and Final RIM (3 hardcopies and 2 electronic copies)
4-22u Aerially-Deposited Lead (ADL)
The proposed Aerially-Deposited Lead (ADL) investigation will be conducted in areas that are located within Caltrans
right-of-way, and in areas that are affected by the largest footprint (Design Option 3) for the I-15/SR-74 Interchange
Improvement Project (Project). The sampling and analysis scope that will be conducted by CONSULTANT will
include:
a) Preparation of a workplan and site-specific health and safety plan prior to onsite field activities
b) Collection of soil samples from up to 64 hand auger borings, for geologic analysis and collection/submittal of
samples to an analytical laboratory for analysis
c) Laboratory analysis of samples for the following:
a. Lead by United States Environmental Protection Agency (EPA) Method 6010, the Total Threshold
Limit Concentration (TTLC) method
b. Lead by the Soluble Threshold Limit Concentration Waste Extraction Test (STLC WET) method
c. Lead by the STLC Deionized Water (DI) WET method
d. Lead by the Toxicity Characteristic Leaching Procedure (TCLP) method
e. pH by EPA Method 9045D
d) Preparation of a ADL Sampling and Analysis Report that summarizes the results, and provides
recommendations based on the investigation’s findings
DELIVERABLES:
• Draft and Final ADL Survey Workplan (3 hardcopies and 2 electronic copies)
• Draft and Final ADL Health and Safety Plan (HASP) (3 hardcopies and 2 electronic copies)
• Draft and Final ADL Survey Report (3 hardcopies and 2 electronic copies)
ASSUMPTIONS:
• The characterization of the nature and extent of lead contamination in shallow soil is to support waste soil
reuse and disposal criteria for Project construction and inform the health and safety precautions for site
workers.
• All work will be performed under the direct supervision of a Professional Geologist, licensed in the State
of California, with expertise in contaminated site assessments and hazardous waste disposal.
• Onsite personnel conducting sampling and analysis work will be required to have current 40-hour
hazardous waste operations and emergency response (HAZWOPER) certifications.
• Caltrans encroachment permits for this work will be provided as an in-kind, expedited service through the
Project coordination process.
• This estimate was based on the worst case scenario for project impacts (Design Option 3). If another
Design Option selects a smaller footprint design then the number of testing locations and the estimated
fee may decrease.
4-3 Prepare Environmental Document
4-3a Screencheck Draft IS/EA
A Screencheck Draft IS/EA shall be prepared in accordance with the Caltrans Environmental Handbook latest
Annotated Outline dated August 2, 2017, FHWA Technical Advisory T6640.8A, and Council on Environmental Quality
(CEQ) guidance. The Screencheck Draft IS/EA will include the FHWA environmental checklist, technical analyses, a
discussion of critical environmental issues identified, an analysis of the cumulative and indirect effects of the project,
proposed avoidance, minimization, and/or mitigation measures, a Mitigation, Monitoring, and Reporting Program
(MMRP)/Environmental Commitment Record (ECR) and a listing of environmental and related permits required for
implementation of the project.
The Screencheck Draft IS/EA will be provided to the City and Caltrans for the appropriate reviews outlined in the
Caltrans Standard Environmental Reference (SER) Environmental Handbook, Chapter 38, NEPA Assignment, to
comply with the Caltrans Environmental Document NEPA 5 Step Review Process. Once the City and Caltrans,
provide comments on the document, the CONSULTANT Team will revise the document appropriately.
DELIVERABLES:
• Screencheck Draft IS/EA (20 hardcopies and 20 electronic copies); and
• Screencheck Draft MMRP/ECR (20 hardcopies, and 20 electronic copies).
4-33b Draft IS/EA
The revised Screencheck Draft IS/EA will then be resubmitted to the City and Caltrans for approval. The
CONSULTANT Team will prepare a response-to-comments matrix demonstrating how and where the comments
have been addressed in the Screencheck Draft IS/EA. Coordination with the Caltrans District 8 Environmental staff
will be critical to the timely review and approval of this document. The Draft IS/EA will follow the Caltrans
Environmental Document NEPA 5 Step Review Process. Once all reviews have been completed, the District 8
Environmental Branch Chief will certify that the document is ready for public circulation. The Draft IS/EA will then be
distributed to agencies and the public for review and comment.
DELIVERABLES:
• Draft IS/EA (Original hardcopy, 20 hardcopies and 20 electronic copies); and
• Draft MMRP/ECR (20 hardcopies, and 20 electronic copies).
4-33c Circulate Draft IS/EA (30 calendar days)
Notice of Intent/Notice of Availability (NOA) will be prepared, following approval of the Draft IS/EA, for publication in
the Press-Enterprise and the Excelsior Inland Empire. The CONSULTANT Team will find an appropriate location
within vicinity of the project area, and assist the City and Caltrans in conducting the Public Informational meeting.
The CONSULTANT Team will prepare, obtain approvals from Caltrans, and circulate/mail the NOI/NOA. These
notices will be sent to local residents, elected officials, responsible agencies, and other special interest groups on the
project mailing list encompassing an area up to 0.5 mile radius to the project. As stated earlier, the mailing list will be
developed by the CONSULTANT Team and receive prior approval from the City and Caltrans.
Filing of the Notice of Intent (NOI) to Adopt a Negative Declaration or Mitigated Declaration completes the CEQA
Initial Study. The NOI is submitted to the State Office of Planning and Research to determine whether the project will
have a significant environmental effect, the type of environmental document prepared, if mitigation measures were
made a condition of project approval. A Draft NOI will be prepared and submitted to the City and Caltrans for review
and comment. Following this review a final NOI will be prepared and submitted to the City and Caltrans.
DELIVERABLES:
• NOI/NOA (Original hardcopy, 20 hardcopies, and 20 electronic copies); and
• Mailing list of addresses and contacts including mailing of notices
4-33d Public Outreach Support/ Meetings
The CONSULTANT team and their public outreach subconsultant, Arellano Associates (AA) will support the City of
Lake Elsinore by executing a well planned public outreach program to explain the proposed project, minimize
community/business concerns, offer opportunities for community feedback and two-way dialogue, and reinforce the
purpose and need for the project. Outreach activities will support the technical team, with materials designed to be
“user friendly” to ensure that the public understands the project alternatives and how to provide input. The over-
arching goal is to ensure that all stakeholders have a voice in the environmental process and that their opinions and
comments are heard and respected. AA has used a similar approach for the Riverside County Transportation
Department’s Ethanac Expressway Project, the Riverside County Transportation Commission’s 74/215 Interchange
Project and I-215 Central Project, and RCTC’s 91 Corridor Improvement Project. Suggestions from community
members and businesses were incorporated into the project to help mitigate their concerns. Key outreach activities
and provided in the Scope of Work below.
Task 1. Stakeholder Contact Database: AA will compile a contact database of businesses and property
managers, chambers of commerce, residential property owners and occupants, elected officials,
city/county/Caltrans representatives, school district and higher education representatives, resource agencies,
environmental advocacy groups, news media, and other interested parties. The draft database will be
provided for team review and updated/maintained for the PA/ED phase of work. AA will use this list for the
mailing of the Notice of Initiation and will obtain parcel data records for properties within a half-mile radius of
the project limits. AA also will distribute agency letters/notifications for public circulation of the Draft
Environmental Document.
Task 2. Project Fact Sheet: AA will collaborate with the technical team to create a fact sheet to explain and
illustrate the design alternatives to be studied, the purpose and need, anticipated project schedule, potential
funding sources, and ways to obtain more information and comment on the proposed project. Electronic
copies and printed copies will be provided.
Task 3. Website Material: AA will prepare text and graphics for posting to the City of Lake Elsinore website,
using specifications provided by City staff. Downloadable project materials also will be provided, including the
fact sheet noted in Task 2 and public meeting notices noted in Task 6. A comment form also will be created
for the website to allow the public to submit comments during the public circulation period of the Draft
Environmental Document.
Task 4. Social Media: Coordinating with the technical team, AA will develop social media posts for the City
of Lake Elsinore’s Facebook and Twitter accounts and encourage businesses and residents to follow the
project through social media. High-level information will be posted, such as the launch of the project, ways to
stay connected, notices of public meetings or businesses outreach meetings, and opportunities to comment
during the public circulation period.
Task 5. Response to Comments: AA will coordinate with the project team to obtain information to respond
promptly and accurately to community members or others who inquire about the project. AA will log all
inquiries received via telephone, email, website, social media, or in-person and related responses and provide
the log to the project team each month or upon request. During the public circulation period, inquiries will be
directed through the formal public comment process.
Task 6. Public Meetings: AA will plan and host up to four public meetings to support the environmental
process. The meetings will provide an opportunity for stakeholders to learn about the proposed project and
process, ask questions and provide valuable input that can be used to refine the alignment alternatives.
Logistics and support activities for the meetings will include research of locations and availability, coordination
of meeting dates and times with the project team, organization of facility details (including equipment and
insurance, if applicable), preparation of notices, set-up and clean-up, materials (sign-in sheets, comment
cards, directional signage and 24”x36” exhibits), photography, refreshments and preparation of summary
reports for the meetings. For the one public meeting/hearing, AA will place one advertisement in The Press-
Enterprise and one advertisement in Excelsior Inland Empire (Spanish language newspaper); arrange for the
services of court reporter and a certified bilingual interpreter, and compile all comments submitted during the
30-day public comment period. AA suggests that the four public meetings be organized as follows:
1. Briefing to Lake Elsinore City Council
2. Open house-style public hearing for circulation of the Environmental Document
3. Business support meeting for the Business District
4. Information kiosk(s) in parking lots of large retail centers
Task 7. Team Coordination: AA will participate in project team meetings as directed. Attendance at selected
meetings will ensure close coordination with the project team and provide a forum for regular updates about
public comments and the status of public involvement and communication efforts. In addition, AA will
communicate with the project team via telephone or email on a regular basis.
Up to two staff members from the CONSULTANT Team will attend the Public Informational Meeting in
support of the project that will be scheduled during the 30 day public circulation period of the Draft IS/EA.
The CONSULTANT Team will assist the City and Caltrans in soliciting agency and public comments on the
Draft IS/EA.
In addition, the CONSULTANT Team will assist in the preparation and review of public informational
meeting handouts, visual displays, and other materials.
DELIVERABLES:
• Notification (e.g., newspapers advertisements) for the Draft IS/EA Public Hearing, including mailing list of
addresses and contacts, including mailing of notices;
• Agency letters/notifications;
• Public Hearing assistance in including handouts, visual displays and other materials as well as the
presence of a court reporter;
• Documentation and gathering of public comments for the Project records (10 copies); and
• Submittal of the Draft IS/EA to the State Clearinghouse (in an electronic format subject to their guidance).
4-33e Response to Comments on Draft IS/EA
The CONSULTANT Team will address comments received from agencies and the public during the public circulation
period and the public hearing. The responses will be submitted to the City and Caltrans for review.
DELIVERABLES:
• Deliverables: Response to Comments Matrix (20 hardcopies and 20 electronic copies)
4-33f Screencheck Final IS/EA
The CONSULTANT Team will revise the Draft IS/EA, if necessary, to appropriately address the comments received
during the public circulation period. The response to comments will be included as an appendix to the Screencheck
Final IS/EA. The Screencheck Final IS/EA will follow the Caltrans Environmental Document NEPA 5 Step Review
Process. The Screencheck Final IS/EA will be submitted to the City and Caltrans for review.
DELIVERABLES:
• Screencheck Final IS/EA (20 hardcopies and 20 electronic copies); and
• Screencheck Final MMRP/ECR (20 hardcopies, and 20 electronic copies).
4-33g Final IS/EA (Anticipated Final MND/FONSI)
A Screencheck anticipated Final MND/FONSI shall be prepared in accordance with the Caltrans SER, Caltrans
Environmental Handbook, FHWA Technical Advisory T6640.8A, and CEQ regulations. The IS/EA shall be prepared
using the latest Caltrans environmental document template, last updated August 2, 2017. Consistent with the
requirements identified, the CONSULTANT Team will prepare the Screencheck anticipated Final MND/FONSI
incorporating the public comments, technical analyses, a discussion of critical environmental issues identified, an
analysis of the cumulative and indirect effects of the project, proposed mitigation measures, and a listing of
environmental (and related) permits required for implementation of the project.
The Screencheck Final MND/FONSI will be provided to the City and Caltrans for the appropriate reviews outlined in
the Caltrans Standard Environmental Reference (SER) Environmental Handbook, Chapter 38, NEPA Assignment, to
comply with the Caltrans Environmental Document NEPA 5 Step Review Process. The Screencheck Final
MND/FONSI will include an External QC Certification Sheet for final environmental documents. The revised
anticipated Final MND/FONSI will then be resubmitted to Caltrans for approval. Caltrans will seek formal approval
from FHWA for the responsibilities that have not been delegated under the NEPA Delegation, including FHWA's air
quality conformity responsibilities (MOU 3.2.4) and government to government consultation with Indian tribes (MOU
3.2.3). The CONSULTANT Team will prepare a response-to-comments matrix indicating how and where the public
comments have been addressed in the screencheck anticipated Final MND/FONSI. The Final Screencheck
MND/FONSI will include an updated Mitigation, Monitoring, and Reporting Plan (MMRP)/ Environmental
Commitments Record (ECR).
The CONSULTANT Team will also prepare a Finding of No Significant Impact (FONSI), which will be included as part
of the final environmental document.
DELIVERABLES:
• Final (M)ND/FONSI (Original hardcopy, 20 hardcopies, and 20 electronic copies); and
• Final MMRP/ECR (20 hardcopies, and 20 electronic copies);
4-33h Prepare Notice of Determination (NOD)
To complete the CEQA environmental process, upon approval of the Anticipated (M)ND/FONSI, the CONSULTANT
Team will prepare the Notice of Determination (NOD) pursuant to CEQA. The NOD will be provided to the City and
Caltrans for review. The NOD will indicate the decision to proceed with the Preferred Alternative and include
responses to public comments generated during the Draft IS/EA public review period. The CONSULTANT Team will
post the NOD with the State Clearinghouse and County Clerk and coordinate with Caltrans on the process. This
scope assumes that the City will provide payment of CDFG filing fees or fees associated with filing the NOD with the
County Clerk.
DELIVERABLES:
• Draft NOD Form (2 hardcopies, and 2 electronic copies); and
• Final NOD Form (2 hardcopies, and 2 electronic copies)
City of Lake Elsinore
130 SOUTH MAIN ST.
COST SUMMARY Lake Elsinore, CA 92530
NAME OF CONSULTANT
HDR Engineering, Inc.
TITLE OF PROJECT
I-15 & SR 74 IC PA/ED
DETAIL DESCRIPTION
Project Report / Environmental Document
TOTAL
ESTIMATED
SECTION 1. - DIRECT LABOR
PIC $8,755.55
Project Manager $185,911.26
Independent QC Reviewer $54,829.32
Environmental QC $37,664.95
Value Engineering Professional $14,596.80
Environmental Reviewer $33,712.80
QA Manager $10,295.07
Task Manager (Roadway Lead) $119,234.71
Task Manager (Structures) $12,515.81
Task Manager (Geometrician) $8,768.01
Task Manager (Project Report) $124,109.64
Sr. Engineer (Structures) $0.00
Sr. Engineer (Drainage) $3,025.54
Sr. Engineer (Geotechnical) $130,886.31
Sr. Landscape Architect $1,585.38
Environmental Lead $105,016.49
Senior Environmental Planner $117,890.77
Environmental Planner $121,776.77
Right Of Way Agent $22,025.93
Biological Resources QC $7,619.52
Senior Biologist $25,122.27
Senior Air Quality/Noise Specialist $36,678.26
Hazardous Waste Specialist $3,449.84
Senior GIS Specialist $17,501.17
Editor/WP $5,294.69
Civil Engineer $89,310.06
CADD $50,006.37
Project Coordinator $47,916.87
TOTAL HDR LABOR $1,395,500.15
SECTION 2. - SUB LABOR COSTS AA $50,260.68
AE $24,380.77
FP $106,205.10
GA $43,675.17 MB $266,878.62
TOTAL SUB LABOR $491,400.33
TOTAL DIRECT LABOR COSTS (Sum of section 1 and 2) $1,886,900.49
OTHER DIRECT COSTS (HDR) $77,287.00
Mileage (Sub) $708.00
Postage (Sub) $1,730.00
Reproduction (Sub) $3,550.00
Travel (Field Review Sub) $1,400.00
Public Information Meeting Materials (Sub) $20,950.00
TOTAL OTHER DIRECT COSTS $105,625.00
TOTAL CONTRACT COST $1,992,525.49
AGREEMENT FOR PROFESSIONAL SERVICES
SUSTAINABLE CIVIL ENGINEERING SOLUTIONS
SR-74/I-15 INTERCHANGE IMPROVEMENTS PA&ED PHASE - PROJECT MANAGEMENT
This Agreement for Professional Services (the “Agreement”) is made and entered into as
of January 9, 2018, by and between the City of Lake Elsinore, a municipal corporation (‘‘City")
and Sustainable Civil Engineering Solutions ("Consultant").
RECITALS
The City has determined that it requires the following professional services: SR-74/I-15
Interchange Improvements PA&ED Phase for Project Management. The scope of service
includes: carefully monitoring, measuring, and managing performance based on the Project
Management Plan. Also, will initiate the PA&ED through Caltrans.
A.Consultant has submitted to City a proposal, dated December 13, 2017, attached
hereto as Exhibit A (“Consultant’s Proposal”) and incorporated herein, to provide professional
services to City pursuant to the terms of this Agreement.
B.Consultant possesses the skill, experience, ability, background, certification and
knowledge to perform the services described in this Agreement on the terms and conditions
described herein.
C.City desires to retain Consultant to perform the services as provided herein and
Consultant desires to provide such professional services as set forth in this Agreement.
AGREEMENT
1.Scope of Services. Consultant shall perform the services described in
Consultant’s Proposal (Exhibit A). Consultant shall provide such services at the time, place, and
in the manner specified in Consultant’s Proposal (Exhibit A), subject to the direction of the City
through its staff that it may provide from time to time.
2.Time of Performance.
a.Time of Essence. Time is of the essence in the performance of this
Agreement. The time for completion of the professional services to be performed by Consultant
is an essential condition of this Agreement. Consultant shall prosecute regularly and diligently
the professional services contemplated pursuant to this Agreement according to the agreed upon
performance schedule in Consultant’s Proposal (Exhibit A).
b.Performance Schedule. Consultant shall commence the services pursuant
to this Agreement upon receipt of a written notice to proceed and shall perform all services within
the time period(s) established in the Consultant’s Proposal (Exhibit A). When requested by
Consultant, extensions to the time period(s) specified may be approved in writing by the City
Manager.
SCES PM AGMNT - EXHIBIT B Page 1
Page 2
c.Term. The term of this Agreement shall commence upon execution of this
Agreement and shall continue until the services and related work are completed in accordance
with the Consultant’s Proposal (Exhibit A).
3.Compensation. Compensation to be paid to Consultant shall be in accordance
with the fees set forth in Consultants’ Proposal (Exhibit A), which is attached hereto and
incorporated herein by reference. In no event shall Consultant’s compensation exceed ONE
HUNDRED NINETY EIGHT THOUSAND DOLLARS ($198,000)without additional written
authorization from the City. Notwithstanding any provision of Consultant’s Proposal to the
contrary, out of pocket expenses set forth in Exhibit A shall be reimbursed at cost without an
inflator or administrative charge. Payment by City under this Agreement shall not be deemed a
waiver of defects, even if such defects were known to the City at the time of payment.
4.Method of Payment. Contractor shall promptly submit billings to the City describing
the services and related work performed during the preceding month to the extent that such
services and related work were performed. Contractor’s bills shall be segregated by project task,
if applicable, such that the City receives a separate accounting for work done on each individual
task for which Contractor provides services. Contractor’s bills shall include a brief description of
the services performed, the date the services were performed, the number of hours spent and by
whom, and a description of any reimbursable expenditures. City shall pay Contractor no later
than forty-five (45) days after receipt of the monthly invoice by City staff..
5.Suspension or Termination.
a.The City may at any time, for any reason, with or without cause, suspend
or terminate this Agreement, or any portion hereof, by serving upon the Consultant at least ten
(10) days prior written notice. Upon receipt of such notice, the Consultant shall immediately cease
all work under this Agreement, unless the notice provides otherwise. If the City suspends or
terminates a portion of this Agreement such suspension or termination shall not make void or
invalidate the remainder of this Agreement.
b.In the event this Agreement is terminated pursuant to this Section, the City
shall pay to Consultant the actual value of the work performed up to the time of termination,
provided that the work performed is of value to the City. Upon termination of the Agreement
pursuant to this Section, the Consultant will submit an invoice to the City, pursuant to Section
entitled “Method of Payment” herein.
6.Ownership of Documents. All plans, studies, documents and other writings
prepared by and for Consultant, its officers, employees and agents and subcontractors in the
course of implementing this Agreement, except working notepad internal documents, shall
become the property of the City upon payment to Consultant for such work, and the City shall
have the sole right to use such materials in its discretion without further compensation to
Consultant or to any other party. Consultant shall, at Consultant’s expense, provide such reports,
plans, studies, documents and other writings to City upon written request. City acknowledges
that any use of such materials in a manner beyond the intended purpose as set forth herein shall
be at the sole risk of the City. City further agrees to defend, indemnify and hold harmless
Consultant, its officers, officials, agents, employees and volunteers from any claims, demands,
actions, losses, damages, injuries, and liability, direct or indirect (including any and all costs and
expenses in connection therein), arising out of the City’s use of suchmaterials in a manner beyond
the intended purpose as set forth herein.
Page 3
a.Licensing of Intellectual Property. This Agreement creates a nonexclusive
and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights,
designs, and other intellectual property embodied in plans, specifications, studies, drawings,
estimates, and other documents or works of authorship fixed in any tangible medium of
expression, including but not limited to, physical drawings or data magnetically or otherwise
recorded on computer diskettes, which are prepared or caused to be prepared by Consultant
under this Agreement ("Documents & Data"). Consultant shall require that all subcontractors
agree in writing that City is granted a nonexclusive and perpetual license for any Documents &
Data the subcontractor prepares under this Agreement. Consultant represents and warrants that
Consultant has the legal right to license any and all Documents & Data. Consultant makes no
such representation and warranty in regard to Documents & Data which were prepared by design
professionals other than Consultant or provided to Consultant by the City. City shall not be limited
in any way in its use of the Documents & Data at any time, provided that any such use not within
the purposes intended by this Agreement shall be at City’s sole risk.
b.Confidentiality. All ideas, memoranda, specifications, plans, procedures,
drawings, descriptions, computer program data, input record data, written information, and other
Documents & Data either created by or provided to Consultant in connection with the performance
of this Agreement shall be held confidential by Consultant. Such materials shall not, without the
prior written consent of City, be used by Consultant for any purposes other than the performance
of the services under this Agreement. Nor shall such materials be disclosed to any person or
entity not connected with the performance of the services under this Agreement. Nothing
furnished to Consultant which is otherwise known to Consultant or is generally known, or has
become known, to the related industry shall be deemed confidential. Consultant shall not use
City’s name or insignia, photographs relating to project for which Consultant’s services are
rendered, or any publicity pertaining to the Consultant’s services under this Agreement in any
magazine, trade paper, newspaper, television or radio production or other similar medium without
the prior written consent of City.
7.Consultant’s Books and Records.
a.Consultant shall maintain any and all ledgers, books of account, invoices,
vouchers, canceled checks, and other records or documents evidencing or relating to charges for
services, or expenditures and disbursements charged to City for a minimum period of three (3)
years, or for any longer period required by law, from the date of final payment to Consultant to
this Agreement.
b.Consultant shall maintain all documents and records which demonstrate
performance under this Agreement for a minimum period of three (3) years, or for any longer
period required by law, from the date of termination or completion of this Agreement.
c.Any records or documents required to be maintained pursuant to this
Agreement shall be made available for inspection or audit, at any time during regular business
hours, upon written request by the City Manager, City Attorney, City Auditor or a designated
representative of these officers. Copies of such documents shall be provided to the City for
inspection at City Hall when it is practical to do so. Otherwise, unless an alternative is mutually
agreed upon, the records shall be available at Consultant’s address indicated for receipt of notices
in this Agreement.
d.Where City has reason to believe that such records or documents may be
lost or discarded due to dissolution, disbandment or termination of Consultant’s business, City
Page 4
may, by written request by any of the above-named officers, require that custody of the records
be given to the City and that the records and documents be maintained in City Hall. Access to
such records and documents shall be granted to any party authorized by Consultant, Consultant’s
representatives, or Consultant’s successor-in-interest.
8.Independent Contractor. It is understood that Consultant, in the performance of
the work and services agreed to be performed, shall act as and be an independent contractor and
shall not act as an agent or employee of the City.
9.PERS Eligibility Indemnification. In the event that Consultant or any employee,
agent, or subcontractor of Consultant providing services under this Agreement claims or is
determined by a court of competent jurisdiction or the California Public Employees Retirement
System (PERS) to be eligible for enrollment in PERS as an employee of the City, Consultant shall
indemnify, defend, and hold harmless City for the payment of any employee and/or employer
contributions for PERS benefits on behalf of Consultant or its employees, agents, or
subcontractors, as well as for the payment of any penalties and interest on such contributions,
which would otherwise be the responsibility of City.
Notwithstanding any other federal, state and local laws, codes, ordinances and
regulations to the contrary, Consultant and any of its employees, agents, and subcontractors
providing service under this Agreement shall not qualify for or become entitled to, and hereby
agree to waive any claims to, any compensation, benefit, or any incident of employment by City,
including but not limited to eligibility to enroll in PERS as an employee of City and entitlement to
any contribution to be paid by City for employer contribution and/or employee contributions for
PERS benefits.
10.Interests of Consultant. Consultant (including principals, associates and
professional employees) covenants and represents that it does not now have any investment or
interest in real property and shall not acquire any interest, direct or indirect, in the area covered
by this Agreement or any other source of income, interest in real property or investment which
would be affected in any manner or degree by the performance of Consultant’s services
hereunder. Consultant further covenants and represents that in the performance of its duties
hereunder no person having any such interest shall perform any services under this Agreement.
Consultant is not a designated employee within the meaning of the Political Reform Act
because Consultant:
a.will conduct research and arrive at conclusions with respect to his/her
rendition of information, advice, recommendation or counsel independent of the control and
direction of the City or of any City official, other than normal agreement monitoring; and
b.possesses no authority with respect to any City decision beyond rendition
of information, advice, recommendation or counsel. (FPPC Reg. 18700(a)(2).)
11.Professional Ability of Consultant. City has relied upon the professional training
and ability of Consultant to perform the services hereunder as a material inducement to enter into
this Agreement. Consultant shall therefore provide properly skilled professional and technical
personnel to perform all services under this Agreement. All work performed by Consultant under
this Agreement shall be in accordance with applicable legal requirements and shall meet the
standard of quality ordinarily to be expected of competent professionals in Consultant’s field of
expertise.
Page 5
12.Compliance with Laws. Consultant shall use the standard of care in its profession
to comply with all applicable federal, state and local laws, codes, ordinances and regulations.
13.Licenses. Consultant represents and warrants to City that it has the licenses,
permits, qualifications, insurance and approvals of whatsoever nature which are legally required
of Consultant to practice its profession. Consultant represents and warrants to City that
Consultant shall, at its sole cost and expense, keep in effect or obtain at all times during the term
of this Agreement, any licenses, permits, insurance and approvals which are legally required of
Consultant to practice its profession. Consultant shall maintain a City of Lake Elsinore business
license.
14.Indemnity. Consultant agrees to defend, indemnify and hold harmless the City, its
officers, officials, agents, employees and volunteers from and against any and all claims,
demands, actions, losses, damages, injuries, and liability, direct or indirect (including any and all
costs and expenses in connection therein), arising out of and to the extent of Consultant’s
negligence or other wrongful conduct in the performance of this agreement or its failure to comply
with any of its obligations contained in this Agreement, except for any such claim arising out the
sole negligence, active negligence or willful misconduct of the City, its officers, agents, employees
or volunteers
15.Insurance Requirements.
a.Insurance. Consultant, at Consultant’s own cost and expense, shall
procure and maintain, for the duration of the contract, unless modified by the City’s Risk Manager,
the following insurance policies.
i.Workers’ Compensation Coverage. Consultant shall maintain
Workers’ Compensation Insurance and Employer’s Liability Insurance for his/her
employees in accordance with the laws of the State of California. In addition, Consultant
shall require each subcontractor to similarly maintain Workers’ Compensation Insurance
and Employer’s Liability Insurance in accordance with the laws of the State of California
for all of the subcontractor’s employees. Any notice of cancellation or non-renewal of all
Workers’ Compensation policies must be received by the City at least thirty (30) days prior
to such change. The insurer shall agree to waive all rights of subrogation against City, its
officers, agents, employees and volunteers for losses arising from work performed by
Consultant for City. In the event that Consultant is exempt from Worker’s Compensation
Insurance and Employer’s Liability Insurance for his/her employees in accordance with
the laws of the State of California, Consultant shall submit to the City a Certificate of
Exemption from Workers Compensation Insurance in a form approved by the City
Attorney.
ii.General Liability Coverage. Consultant shall maintain commercial
general liability insurance in an amount not less than one million dollars ($1,000,000) per
occurrence for bodily injury, personal injury and property damage. If a commercial general
liability insurance form or other form with a general aggregate limit is used, either the
general aggregate limit shall apply separately to the work to be performed under this
Agreement or the general aggregate limit shall be at least twice the required occurrence
limit. Required commercial general liability coverage shall be at least as broad as
Insurance Services Office Commercial General Liability occurrence form CG 0001 (ed.
11/88) or Insurance Services Office form number GL 0002 (ed. 1/73) covering
comprehensive General Liability and Insurance Services Office form number GL 0404
Page 6
covering Broad FormComprehensive GeneralLiability. Noendorsementmaybe attached
limiting the coverage.
iii.Automobile Liability Coverage.Consultant shall maintain
automobile liability insurance covering bodily injury and property damage for all activities
of the Consultant arising out of or in connection with the work to be performed under this
Agreement, including coverage for owned, hired and non-owned vehicles, in an amount
of not less than one million dollars ($1,000,000) combined single limit for each occurrence.
Automobile liability coverage must be at least as broad as Insurance Services Office
Automobile Liability form CA 0001 (ed. 12/90) Code 1 (“any auto”). No endorsement may
be attached limiting the coverage.
iv.Professional Liability Coverage.Consultant shall maintain
professional errors and omissions liability insurance appropriate for Consultant’s
profession for protection against claims alleging negligent acts, errors or omissions which
may arise from Consultant’s services under this Agreement, whether such services are
provided by the Consultant or by its employees, subcontractors, or sub consultants. The
amount of this insurance shall not be less than one million dollars ($1,000,000) on a
claims-made annual aggregate basis, or a combined single limit per occurrence basis.
b.Endorsements. Each general liability and automobile liability insurance
policy shall be with insurers possessing a Best’s rating of no less than A:VII and shall be
endorsed with the following specific language:
i.The City, its elected or appointed officers, officials, employees,
agents and volunteers are to be covered as additional insured with respect to liability
arising out of work performed by or on behalf of the Consultant, including materials, parts
or equipment furnished in connection with such work or operations.
ii.This policy shall be considered primary insurance as respects the
City, its elected or appointed officers, officials, employees, agents and volunteers.
Any insurance maintained by the City, including any self-insured retention the City may
have, shall be considered excess insurance only and shall not contribute with it.
iii.This insurance shall act for each insured and additional insured as
though a separate policy had been written for each, except with respect to the limits of
liability of the insuring company.
iv.The insurer waives all rights of subrogation against the City, its
elected or appointed officers, officials, employees or agents.
v.Any failure to comply with reporting provisions of the policies shall
not affect coverage provided to the City, its elected or appointed officers, officials,
employees, agents or volunteers.
vi.The insurance provided by this Policy shall not be suspended,
voided, canceled, or reduced in coverage or in limits except after thirty (30) days written
notice has been received by the City.
Page 7
c.Deductibles and Self-Insured Retentions. Any deductibles or self-insured
retentions must be declared to and approved by the City. At the City’s option, Consultant shall
demonstrate financial capability for payment of such deductibles or self-insured retentions.
d.Certificates of Insurance. Consultant shall provide certificates of insurance
with original endorsements to City as evidence of the insurance coverage required herein.
Certificates of such insurance shall be filed with the City on or before commencement of
performance of this Agreement. Current certification of insurance shall be kept on file with the
City at all times during the term of this Agreement.
16.Notices. Any notice required to be given under this Agreement shall be in writing
and either served personally or sent prepaid, first class mail. Any such notice shall be addressed
to the other party at the address set forth below. Notice shall be deemed communicated within
48 hours from the time of mailing if mailed as provided in this section.
If to City:City of Lake Elsinore
Attn: City Manager
130 South Main Street
Lake Elsinore, CA 92530
With a copy to:City of Lake Elsinore
Attn: City Clerk
130 South Main Street
Lake Elsinore, CA 92530
If to Consultant:Sustainable Civil Engineering Solutions
Attn: Ati Eskandari, P.E., Principal
17777 Main Street, Suite G2
Irvine, CA 92614
17.Entire Agreement. This Agreement constitutes the complete and exclusive
statement of Agreement between the City and Consultant. All prior written and oral
communications, including correspondence, drafts, memoranda, and representations, are
superseded in total by this Agreement.
18.Amendments. This Agreement may be modified or amended only by a written
document executed by both Consultant and City and approved as to form by the City Attorney.
19.Assignment and Subcontracting. The parties recognize that a substantial
inducement to City for entering into this Agreement is the professional reputation, experience and
competence of Consultant and the subcontractors listed in Exhibit A (if any). Consultant shall be
fully responsible to City for all acts or omissions of any subcontractors. Assignments of any or all
rights, duties or obligations of the Consultant under this Agreement will be permitted only with the
express consent of the City. Consultant shall not subcontract any portion of the work to be
performed under this Agreement except as provided in Exhibit A without the written authorization
of the City. If City consents to such subcontract, Consultant shall be fully responsible to City for
all acts or omissions of those subcontractors. Nothing in this Agreement shall create any
contractual relationship between City and any subcontractor nor shall it create any obligation on
the part of the City to pay or to see to the payment of any monies due to any such subcontractor
other than as otherwise is required by law.
Page 8
20.Waiver. Waiver of a breach or default under this Agreement shall not constitute a
continuing waiver of a subsequent breach of the same or any other provision under this
Agreement.
21.Severability. If any term or portion of this Agreement is held to be invalid, illegal,
or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions of this
Agreement shall continue in full force and effect.
22.Controlling Law Venue. This Agreement and all matters relating to it shall be
governed by the laws of the State of California and any action brought relating to this Agreement
shall be held exclusively in a state court in the County of Riverside.
23.Litigation Expenses and Attorneys’ Fees. If either party to this Agreement
commences any legal action against the other party arising out of this Agreement, the prevailing
party shall be entitled to recover its reasonable litigation expenses, including court costs, expert
witness fees, discovery expenses, and attorneys’ fees.
24.Mediation. The parties agree to make a good faith attempt to resolve any disputes
arising out of this Agreement through mediation prior to commencing litigation. The parties shall
mutually agree upon the mediator and share the costs of mediation equally. If the parties are
unable to agree upon a mediator, the dispute shall be submitted to JAMS or its successor in
interest. JAMS shall provide the parties with the names of five qualified mediators. Each party
shall have the option to strike two of the five mediators selected by JAMS and thereafter the
mediator remaining shall hear the dispute. If the dispute remains unresolved after mediation,
either party may commence litigation.
25.Execution. This Agreement may be executed in several counterparts, each of
which shall constitute one and the same instrument and shall become binding upon the parties
when at least one copy hereof shall have been signed by both parties hereto. In approving this
Agreement, it shall not be necessary to produce or account for more than one such counterpart.
26.Authority to Enter Agreement. Consultant has all requisite power and authority to
conduct its business and to execute, deliver, and perform the Agreement. Each party warrants
that the individuals who have signed this Agreement have the legal power, right, and authority to
make this Agreement and to bind each respective party. The City Manager is authorized to enter
into an amendment or otherwise take action on behalf of the City to make the following
modifications to the Agreement: (a) a name change; (b) grant extensions of time; (c) non-
monetary changes in the scope of services; and/or (d) suspend or terminate the Agreement.
27.Prohibited Interests. Consultant maintains and warrants that it has not employed
nor retained any company or person, other than a bona fide employee working solely for
Consultant, to solicit or secure this Agreement. Further, Consultant warrants that it has not paid
nor has it agreed to pay any company or person, other than a bona fide employee working solely
for Consultant, any fee, commission, percentage, brokerage fee, gift or other consideration
contingent upon or resulting from the award or making of this Agreement. For breach or violation
of this warranty, City shall have the right to rescind this Agreement without liability. For the term
of this Agreement, no member, officer or employee of City, during the term of his or her service
with City, shall have any direct interest in this Agreement, or obtain any present or anticipated
material benefit arising therefrom.
Page 9
28.Equal Opportunity Employment. Consultant represents that it is an equal
opportunity employer and it shall not discriminate against any subcontractor, employee or
applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex
or age. Such non-discrimination shall include, but not be limited to, all activities related to initial
employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or
termination.
29.Prevailing Wages. Consultant is aware of the requirements of California Labor
Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8,
Section 16000, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage
rates and the performance of other requirements on "public works" and "maintenance" projects.
Consultant agrees to fully comply with all applicable federal and state labor laws (including,
without limitation, if applicable, the Prevailing Wage Laws). It is agreed by the parties that, in
connection with the Work or Services provided pursuant to this Agreement, Consultant shall bear
all risks of payment or non-payment of prevailing wages under California law, and Consultant
hereby agrees to defend, indemnify, and hold the City,and its officials, officers, employees,
agents, and volunteers, free and harmless from any claim or liability arising out of any failure or
alleged failure to comply with the Prevailing Wage Laws. The foregoing indemnity shall survive
termination of this Agreement.
30.Execution. This Agreement may be executed in several counterparts, each of
which shall constitute one and the same instrument and shall become binding upon the parties
when at least one copy hereof shall have been signed by both parties hereto. In approving this
Agreement, it shall not be necessary to produce or account for more than one such counterpart.
Page 10
IN WITNESSWHEREOF, the parties have caused this Agreement to be executed on the
date first written above.
“CITY”
CITY OF LAKE ELSINORE, a municipal
corporation
“CONSULTANT”
Sustainable Civil Engineering Solutions
Grant Yates, City Manager
ATTEST:
Ati Eskandari, P.E.
Principal/Vice President
City Clerk
APPROVED AS TO FORM:
City Attorney
Attachments: Exhibit A - Consultant’s Proposal
EXHIBIT A
Scope of Services & Fee Schedule
Professional Project Management Services for SR 74 &1-15 Interchange,City of Lake Elsinore
Company Overview
Sustainable Civil Engineering Solutions (SCES)is a Civil Engineering Consulting firm with
offices in City of Corona &Irvine specializing in servi ng governmental agencies and land
development community.SCES was founded by principal,Ati Eskandari with over 29 years of
Public Works Project/Program Management experience worki ng for local municipalities.Her
strong desire to provide focused quality-engi neering services prompted the firm's foundi ng in 2008.
SCES team members are all seasoned Public Works &Utility Professionals with extensive
knowledge of Local Agency,State and Federal Agency 's project delivery processes,procedures ,
and design requirements.We understand the importance of Public support and pay extra attention
to the Stakeholder's concerns/issues early on in the process to avoid Political,Financial and
scheduling impact.The design and project/construction management experience of our staff and
network of consultants having worked for Public Agenci es enables us to provide true value
engineering on every project.This team brings over 190 years of combined successful project
management experience with a commitment in delivering high quality projects for the City of Lake
Elsinore.
Our skill set and team approach philosophy give us the ability to handle large projects while
retaining our enviable small-firm reputation for high quality work.Our professional background of
working for Public Work agencies in delivering their Capital Improvement Projects has provided
us a greater understandi ng of the Agency 's standards ,processes,political issues and budget
constrai nts .
Our main objective is to build long-term client relationships by providing a focused high quality
service to our clients. We can proudly state that our clients have been pleased with our services,
which encourages us to continue to strive for excellence.
Even though our small firm was established in the midst of recession,we have been able to
successfully compete and gain agencies confidence.We have completed and are currently
completing several projects with various municipalities .All SCES team members are available to
assist the City with a short notice.
SCES provides a comprehensive array of professional engineering services to our Public clients
in:
•Civil &Landscape Design
•Project &Program Management
•Construction Management &Inspection Services
•Traffic Engineering
•Water Quality &Drainage Design
•Plan Check Services
•Governmental Liaison
•Utility Coordination
Professional Project Management Services for SR 74 &1-15 Interchange,City of Lake Elsinore
OUR STRENGTH
Our strength comes from the quality of our team members and their ability to meet and exceed
any project demand. Our team consists of senior level public works professionals providing the
hands on work committed to support City staff insuccessful project delivery.We understand the
demands that are placed on local agencies from project initiation thru construction completion.
The SCES project management team hasthe in-depth knowledge and experience
to be able to produce quality project that meet all the requirements of the contract while meeting
the specified schedule and the allotted budget.
Our strength comes from our forefront approach.Decades of public agency, work experience has
thought us that thru careful listening to stakeholder's issues and clear communication early on in
the process many of the potential design/construction change orders couldbe avoided.
Our skill set and team approach philosophy give us the ability to handle large projects while
retaining our enviable small-firm reputation for high quality work.
Our professional background of worki ng for Public Work agencies in deliveri ng their Capital
Improvement Projects has provided us a greater understandi ng of the Agency's standards,
processes, political issues and budget constraints.
Our main objective is to build long-term client relationships by providing a focused high quality
service to our clients.We can proudly state that our clients have been pleased with our services,
which encourages us to continue to strive for excellence.
TEAM APPROACH
Sustainable Civil Engineering Solutions principle philosophy based on years of experience
working with and for municipalities is that the successful delivery of any project is contingent on
clear understanding of client needs by carefully listeningto our clients and assembling a qualified
team of experts committed to meeting the challenges of project. SCES team will actively
communicate with the City Program Manager and each other to provide on-going project updates
and provide solutions to anticipated issues. Since no projects are alike, the SCES approach to
successfully delivering an assigned project for the City will begin with the development of a
comprehensive management plan that will emphasize achievement of the City's goals of
compliance with project budget, project schedule and project quality control by effectively
communicating/partneringwiththe engineers, architects and contractors.
This plan will be communicated to the City's Program Manager to assure performances of all
project milestones are measured and evaluatedthroughout the duration of assigned tasks.
SCES Management Plan is comprised of six major components. Eachof these components is
customized based on project complexity. They are:
•ProjectOrganization
•ProjectSchedule
•ProjectPerformanceMeasurement
•ProjectReporting
•Partnering
•Quality Assurance and Quality Control
Professional Project Management Services for SR 74 &1-15 Interchange,City of Lake Elsinore
PROJECTORGANIZATION
The first phase of our Management Plan is the development of a detailed Work Breakdown
Structure that addresses the project organization requirements of the planned work effort. This
plan is the basis from which the elements of work and the sub tasks required to complete each
element of work are defined.Based on the findings,Primary Project Manager is selected that
would match the requiredskill set, along with a support team to compliment the Project Manager's
efforts.
PROJECT SCHEDULE
The second element of our management plan is the development of an overall project schedu le
with the design consultant team that defines the proposed execution of the Work Breakdown
Structure. SCES Project Managers use Microsoft Project scheduling software to track their
project .The proper utilization of the project schedule is one of the most important functions of the
management team. All aspects of the project will be managed by precedence logic scheduling.
The project schedule will be one of the primary documents utilized to convey to the City Program
Manager the team 's ability to manage and control all facets of projects and assuring
communication between all involved parties is maintained, and the day-to-day work and overall
master plan are kept synchronized .The project schedule will be reviewed for potentialtimesaving
ineach task and make recommendations to the design team and Program Manager.
PROJECT PERFORMANCE MEASUREMENT
Thefirst step atthe project start-upstage istofinalize the Project Management Plan and establish
a baseline,so that changes to the plan are made under an established change control
process.Once the project team members approve the Project Management Plan, our Project
Managers will control projects by carefully monitoring,measuring,and managing performance
based on the established base line of the Project Management Plan. Monitoring and controlling
consists of those processes performed to observe project execution,ident ifying potential
problems in a timely manner and taking corrective action,when necessary,to control the
execution ofthe project.
The key benefit is that project performance is observed and measured regularly to identify
variances from the Project Management Plan. Monitoring and Controlling includes:
•Measuring the ongoing project activities
•Monitoring the project variables such as; Cost,Effort, etc.,against the Project
Management Plan and the project performance baseline.
•Identify corrective actions to properly address issues and risks.
•Influencing the factors that could circumvent integrated change control so only
approved changes are implemented .
Professional Project Management Services for SR 74 &1-15 Interchange,City of Lake Elsinore
PROJECT REPORTING
Project Managers will provide weekly and/or monthly progress reports during the duration of the
project. Each Progress Report would address established milestones and summary of work
progress to date. The report would also address critical issues and potential problems that may
delay achieving the project milestones, and would provide recommendations on how to avert such
problems. Also with each monthly progress report, Project Managers would submit an updated
schedule reflecting any planned work or changes. The status of the project budget and potential
changes to the budget, monthly Project Status Report, and any other Project Documentation as
appropriate will also be included in the Progress Report.
PARTNERING
Vital to Sustainable Civil Engineering Solution's construction management philosophy is the
concept of Partnering.Under partnering concept,all parties agree to focus on creative
cooperation and to work to avoid adversarial confrontations.Working relationships are built
carefully and deliberately based on mutual respect,trust,and integrity.Partnering provides
participants with a win-win orientation toward problem resolution and fosters synergistic
teamwork .
The goal of partnering is to communicate openly,develop a team spirit,establish mutual goals,
develop a plan to achieve them,and gain commitment to the plan. The benefit of
partnering include more timely project completion,reduced costs to the owner and
contractor,reduced claims and litigation,and a work environment where common goals are
recognized and conflicts are dealt with constructively.
QUALITY ASSURANCE & QUALITY CONTROL
Ensuring quality starts with the assignment of best-qualified team and implementation of a plan
that will manage quality throughout the life of the project to ensure that all deliverables are free
of errors. Our team approach is geared to the systematic elimination of design and construction
inconsistencies in the project. The primary technique utilized is the independent and
interdisciplinary review of all technical work produced by all team members on the project
supporting the conclusions specified in the final documents. To insure the required consistency
the Project Manager will develop a customized quality control plan geared specifically to the
project requirements. The emphasis of the plan will be to identify the items of work required by
the project scope and develop an index of responsibility for the production of project
deliverables and monitoring of their quality.
Techniques employed on prior projects,which have been found successful include:
•Interdisciplinary reviews to ensure coordination and consistency among project
deliverables.
•Continuously monitoring and controlling project schedule, budget against project
progress.
•Regularly scheduled PDT meetings to review project progress,discuss critical issues,
and action plan to avoid potential change orders and delays.
•Frequent quality control review to ensure the completeness of content,technical merit,
claim avoidance,constructability reviews,and/or Contractor performance.
Professional Project Management Services for SR 74 &1-15 Interchange,City of Lake Elsinore
SCOPE OF WORK
We are pleased to be able to continue to provide Project Management services to the City of
Lake Elsinore,Public Works Department for the SR 74/1-15 Interchange improvement project
through the PA&ED phase.As you are aware,we have a comprehensive understanding of the
project challenges and the City's main objective.Now that we have completed the design
consultant selection process,and have secured adequate funding to complete the PA&ED phase
of this project ,we would focus on working closely with the selected design team and Caltrans to
develop up to three viable alternatives that would improve the traffic operations and accommodate
future demand in the project vicinity .
Project Management Services will be primarily performed by SCES Principal,Ati Eskandari,
P.E.,with over 29-years of professional engineeri ng experience in delivering Capital Improvement
projects effectively for various Public Agencies.
With her proven skill set,she will control the project deliverables by carefully monitoring,
measuring,and managing performance based on the established base line of the Project
Management Plan. Monitoring and controlling consists of those processes performed to observe
project execution ,identifying potential problems in a timely manner and taking corrective action ,
when necessary ,to control the execution of the project.She will provide week ly and monthly
progress report to the City Engineer and Management Team,as well as,coordinate any Public
Meeting and reporting at every milestone .
The following scope of work takes into consideration steps needed to initiate the PA&ED through
Caltrans District 8,and detailed steps to process the PA&ED package through Caltrans in an
expedited manner.The scope of work includes;
•Research &compile reference development plans ,traffic studies in the project area
•Compile a list of reference traffic modeling performed in the project area for the Consultant
Team
•Schedule & attend Monthly PDT meetings with Caltrans
•Schedule &attend Focus meetings with Caltrans
•Oversee and direct the work of consultants
•Coordinate the review and approval of Traffic Modeling,GAD,Fact Sheets,Environmental
Studies,and Prelim.Engineering Plans through Caltrans
•Review any R/W impacts,R/W Appraisals for various alternatives
•Review and provide comments on developed alternatives
•Review and approve consultant's invoices &progress reports
Professional Project Management Services for SR 74 &1-15 Interchange,City of Lake Elsinore
SCOPE OF WORK CONTINUES
•Maintain project schedule and budget
•Provide on-going communication with the City
•Provide monthly progress report
•Coordinate,attend and present project progress in Public Meetings
In addition,based on previous work experience with Caltrans,every effort is going to be made to
direct project team to identify &discuss any non-standard design issues early-on in the process
with Caltrans,to avoid devoting resources toward unfeasible alternative .
Professional Project Management Services for SR 74 &1·15 Interchange,City of Lake Elsinore
Project Management Cost Proposal for SR?4 & 1-15 Interchange
Improvements during the PA&ED phase
The cost proposal below is based on the anticipated 26 months project duration as ident ified in
the project design team schedule ;
TASK HOURS RATE AMOUNT
Research &Providing Updated Land
Use Data to Project Team
30 $150.00 $4,500.00
PDT Meetings 130 $150.00 $19,500.00
Focus Meetings & Public Workshops 60 $150.00 9,000.00
Project Management 1100 $150.00 $165,000.00
Total Budget $198,000.00
Professional Project Management Services for SR 74 &1-15 Interchange,City of Lake Elsinore
Team Qualification
Ati Eskandari,P.E.,QSD -Working Principal
Ms. Eskandari brings 29 years of Public Works project delivery experience. As a working
principal, she will be the main point of contact with the City and responsible for leading and
coordinating the team effort to insure maximum quality and efficiency in delivery of projects for
the City. Past experiences include serving as an Interim Public Director for the City of Laguna
Niguel &City of Lake Elsinore. She was also the City Engineer for the City of Pomona and
Assistant Public Works Director for the City of Corona managing numerous capital improvement
projects. Her design, plan check and project/construction management experience enable her to
implement Value Engineering early on through the design process to avoid costly delays.
Reza Khalafbeigi,MS,PE -Design &Plan Review
Mr.Khalafbeigi has more than 30 years of experience in civil and structural engineering.He
specializes in design,analysis,construction management, and supervision of various complex
highway and railroad bridges.He has extensive professional experience in building design,
earth retaining structures,seismic retrofits,pumping plants,and drainage facilities.
MANOOCHEHR ADHAMI ,P.E.,T.E.-Design &Plan Review
Mr.Adhami has over 30 years of professional engineering experience in Traffic/Transportati on
planning,design,construction and operation serving City of Los Angeles Department of
Transportation.His professional experience includes implementation of Automated Traffic
Surveillance and Control (ATSAC),Adaptive Traffic Control (ACTS)and Transit Priority (TPS)
Systems Projects.These projects consisted of construction of hundreds of miles of new traffic
signal interconnect and fiber optic lines,Communication Hubs,Islands,Changeable Massage
Signs and complete upgrading of all traffic signals at an approximately 4900 intersections
throughout the City of Los Angeles.Mr.Adhami has successfully negotiated contracts and has
administered hundreds of millions of dollars construction contracts implementing these projects,
including design review;preparation of project specification,budgeting,cost estimate and
authorizing payments.
Dr./raj Nasseri,P.E.,Hydrology/Hydraul ic Design &Plan Review
Dr. Nasseri has over 34 years of professional experience in watershed management and drainage
design. He has extensive local knowledge, having analyzed major watersheds and assisted local
agencies by successfully studying the system deficiencies and master planned needs of the
Community. He has designed and reviewed major Master Planned projects in LA &Riverside
County and is an expert in the use of HEC-1/HEC-HMS, HEC-2/HEC-RAS, HEC-6 modeling. Dr.
Nasseri Developed Hydrology and Sedimentation Manuals for professional engineers practicing
in County of Los Angeles,and he was a reviewer of Flash Flood Forecasting over Complex
Terrain in Southern California using NEXRAD.Dr.Nasseri has been in charge of review of Master
Planned Drainage Studies for Land Development Projects for the City of Lake Elsinore,which has
included Spyglass,South shore,and Terracina Master Plan Developments .Dr.Nasseri would
be available to assist in review of any complex drainage analysis,master planning updates,and/or
processing CLOMR/LOMR applications.
;.
1-15/Mai n Street Interchange Improvements (Estimated Cost:$4.2M)
Client:City of Lake Elsinore,CA
Point of Contact:Brad Fagrell,P.E.,City Engineer
Contact Phone Number:951-674-3124,Ext:212
Professional Services:Current
SCES team is currently leading the effort for the preparation of the Preliminary &Final plans,
Specifications and Estimates for the Main Street &1-15 interchange improvements .The Scope
of work includes preparation of Fact Sheets ,Traffic Analysis,Environmental Documents ,and
Geometric Approval Drawing.The proposed improvements include,widening of the
southbound and northbound exit ramps,widening of the Main Street underpass by construction
of retaining walls,widening the northbound entrance traffic signa ls .The proposed
improvements will accommodate the projected traffic volumes of the area .The SCES team is
also responsible for project coordination with Caltrans District 8,and stakeholder.
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MAIN STReeTINTERCHANGEIMPROVl!MENT
Camino Del Norte Alignment Study &Final Design
Client:City of Lake Elsinore,CA
Point of Contact:Brad Fagrell,P.E.,City Engineer
Contact Phone Number:951-674-3124,Ext:212
Professional Services:Current
SCES team is providing alignment study and final engineering design for 1.5-milemaster planned roadway
for the City of Lake Elsinore. The project scope includes a prelim. alignment study, environmental studies,
hydrology/hydraulics ,final engineering and right-of-way mapping, and stakeholder coordination. The
roadway design will include a two-lane paved section plus a median, grades shoulder, utility
coordination/relocation ,signing,striping and a new traffic signal.
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COllTIUCTIOI COIT =S1,600,COO
1m1o•••TALJlllltl COIT = ma.180COlmUCTIOIADUllTIATIOI=$200.000
TOTAL •$2,0-48.016
CAMINO DEL NOR TE
FR OM EXISTING FR ANKLIN ST TO ELSINORE HILL
Roundabout Eisenhower Dr.&Calle Sinaloa (Estimated cost:$920K)
Client:City of La Quinta,CA
Client Point of Contact :Bryan McKinney,Principal Engineer -Public Works Dept.
Contact Phone Number:760.777 .7045
Professional Services Completed:March 2013
SCES team provided Civil Design,Survey ,and Utility Coordination for the Final
design of proposed Roundabout at intersection of Eisenhower Drive &Calle
Sinaloa inthe City of La Quinta.The project objective was to accommodate trucks
and bikes through the roundabout.The project scope included reducing 4-lane
roadway to 2-lane ,construction of new curb &gutter ,crosswal k,street lights ,
landscaping within the roundabout and along the medians ,modification of
drainage,vertical elevation modification of Driveways ,curb realignments,striping,
signage and preparation.SCES team also provided utility coordination and
conducted project coordination meetingswiththe Cityand projectteam members.
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Traffic Signal Modification &Intersection Improvement Design (Estimated Cost:$385,000)
Location:Atlantic Blvd.&Hellman Ave.,Monterey Park,CA
Client:City of Monterey Park
Point of Contact:Mr.Rey Alfonso,Assistant City Engineer,
Contact Phone Number:626-307-1330
SCES team provided intersection capacity analysis and signal/intersection
design improvement plans to improve the operation and safety of said intersection which
was within Caltrans RMI .SCES provided project design,Multi-agency coordination,and
secured Caltrans encroachment permit for the constructi on of the proposed signal
modification and intersection improvement.
Temescal Canyon Bridge Improvements (Estimated Cost:$29M)
Client: City ofLake Elsinore, CA
Point of Contact: Brad Fagrell, P.E.,CityEngineer
Contact PhoneNumber: 951-674-3124, Ext:212
ProfessionalServices:Current
SCESteam iscurrently the Project Manager leading the effortfor the PA&ED approval ofthe proposed
realigned 4-lane bridge overthe Temescal Wash, westerly ofLake Street. The existing Bridge is subject
to flooding and has been ranked as functionally obsolete by Caltrans. The proposed project once
constructed would meet the current design requirements . The project management responsibilities
include coordination with Caltrans Local Assistance, and Resource Agencies forreview and approval of
the proposed project. The project is being funded through Federal Highway Bridge Program and
Transportation UniformMitigationFund.
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TEMESCAL CANYON ROAD GEOMETRIC APPROVAL DRAWING (GAD)-375'LONG 2-SPAN BRIDGE
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Oso Creek Multi-Use Trail Project (Estimated Cost: $5.2M)
Client:City of Laguna Niguel,CA
Point of Contact:Nasser Abbaszadeh,P.E.,Director of Public Works
Contact Phone Number: 949.362.4377
Professional Services Completed 2016
SCES provided Project Management consulting services for a multi-use trail within Oso Creek Channel
right-of-way.The project scope of work included realigned roadway,new traiVwalkway,curb &gutter,
retaining walls,drainage and sub-drainage,pervious asphalt and decomposed granite pavement,concrete
and stone veneer masonry and pavers,traffic signal modification,signage,striping,trail lighting,
landscaping and irrigation,rockwork,fencing and site furnishing.
Paseo de Colinas Overhead Bridge Seismic Retrofit Project
(Estimated Cost:$5.2M)
Client City of Laguna Niguel, CA
Point of Contact: Nasser Abbaszadeh, P.E.,Director ofPublic Works
Contact PhoneNumber: 949.362.4377
Caltrans Point ofContact:Ben Moghadasi,P.E.,District 12,Local Assistance
CaltransContactPhoneNumber: 949.756.7821
Professional Services Completed:2016
SCES provided project management consulting services for aFederally Funded Bridge Seismic retrofit
project. The project scope of work required close coordination with BNSF Railway due to the close
proximity of the rails to the Bridge Columns,as well as, close coordination with Caltrans Local
Assistance.
Cactus Avenue Wide ning (Estimated Cost:$3.2 M)
Client/Owner:City of Moreno Valley
Client Point of Contact:Prem Kumar,Deputy PW Director
Contact Phone Number:951.413.3000
Professional Services Completed:January 2011
SCES Principal, Ati Eskandari was the Project Manager in-charge of the Preliminary Engineering, final
design and Plan Check review of 1.8 mile arterial improvement accommodating a third lane. The project
design constraints included established habitat, R/W acquisition from March Reserve Air Base and Private
development, intersection capacity improvement requiring lane reconfigurations and seven signal
modification/construction. As Project Manager responsibilities included: leading the team for maximum
efficiency and collaboration, maintaining and monitoring the project schedules, stakeholders and inter-
agency coordination, conducting Project Development Team meetings, plan review, Value Engineering,
Quality Assurance/Quality Control, preparation of Capital Improvement Budget, preparation of project
updates, CEQA &NEPA approval, obtaining Fish &Game as well as Corp of Engineers approval.
Mission Blvd.&SR71 Grade Separation Project (Estimated Cost:$47M)
Client:City of Pomona,CA
Pomona Point of Contact:Daryl Grigsby,Public Works Director
Pomona Contact Phone Number:909.620.2266
Caltrans Point of Contact:Jiwanjit Palaha,Project Manager,Caltrans District 7
Caltrans Contact Phone Number:213.897.6926
Professional Services Completed:March 2013
Ms.Ati Eskandari, P.E was tasked to bring the construction of Mission Blvd/SR71 Grade Separation that
was delayed 1.5 years due to design and R/W deficiency back on track.As the project manager her focus
was to identify the issues on hand and systematically resolving them by establishing a line of
communication with property owners,and Department of Transportation.She was able to address all
outstanding design and R/W issues through partnering and on-going PDT meetings.She established a
Dispute Resolution Board and resolved Contractor delay claims due to loss of time.She conducted
quarterly Community Meetings providing project updates to the Community and City Council.She was
able to modify the project design to close nearby at grade intersection to improve safety,and incorporated
parkway landscaping behind the Sound walls facing residents to improve esthetics.The project was
successfully completed in two phases within the original estimated budget.