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HomeMy WebLinkAboutItem No. 11 AB1600 Annual Report for FY 2016-17Text File City of Lake Elsinore 130 South Main Street Lake Elsinore, CA 92530 www.lake-elsinore.org File Number: ID# 17-436 Agenda Date: 11/28/2017 Status: Public HearingVersion: 1 File Type: AgreementIn Control: City Council / Successor Agency Agenda Number: 11) Page 1 City of Lake Elsinore Printed on 11/21/2017 REPORT TO CITY COUNCIL To:Honorable Mayor and Members of the City Council From:Grant Yates, City Manager Prepared by: Shannon Buckley, Finance Manager Date:November 28, 2017 Subject:AB1600 Annual Report for Fiscal Year 2016-17 Recommendations Receive and file. Background The City of Lake Elsinore collects development impact fees for Traffic Infrastructure, City Hall and Public Works Facilities, Community Center Facilities, Lake Side Facilities, Animal Shelter Facilities, Fire Facilities and Library Facilities. The Mitigation Fee Act (AB 1600; Government Code Section 66000 et seq.) sets forth the requirements the City must follow in connection with such development impact fees which are imposed to defray the cost of construction of public facilities related to development projects. In addition, AB 1600 imposes certain accounting and comprehensive annual reporting requirements with respect to the fees collected. For accounting purposes, the development impact fees must be segregated from the general funds of the City and from other funds or accounts containing fees collected for other improvements. Interest on each development fee fund or account must be credited to that special revenue fund or account and used for the purposes for which the fees were collected. Government Code Section 66006 contains comprehensive annual reporting requirements for development impact fees. This statute requires the City to make the following information available to the public annually for each development impact fee: A brief description of the type of fee in the account. The amount of the fee. The beginning and ending balance of the account for the fiscal year. The amount of fees collected. The interest earned. Identification of each public improvement on which fees from the account were expended, the amount of expenditures on each improvement and an identification of the percentage of the cost of the improvement that is being funded with impact fees. AB1600 Annual Report November 28, 2017 Page 2 Identification of an approximate date by which construction of the public improvement will commence if the local agency determines that sufficient funds have been collected to complete financing on an incomplete public improvement and the public improvement remains incomplete. Description of each inter-fund transfer or loan made from the account, including the public improvement for which the transferred or loaned fees will be expended. Findings, pursuant to Government Code section 66001(d) with respect to portions of the fee account that are unexpended in the fifth fiscal year following the initial deposit in the account and every five years thereafter. The amount of any refunds made pursuant to statute. Staff has compiled the attached AB 1600 Report for Fiscal Year 2016-17 in accordance with the Fee Mitigation Act. The Report provides an annual accounting of the activity in each of development impact fee special revenue fund for the fiscal year ended June 30, 2017 and a five- year history. The Report also provides a plan for future uses of the unexpended special revenue fund balances. The Report is available on the City’s website and copies were also sent to the Building Industry Association (‘BIA”) and others for review as requested by them. In addition to the development impact fees reported in the attached AB 1600 Report, the City imposes the Western Riverside County Transportation Uniform Mitigation Fee (TUMF) and the local development fee for the Multiple Species Habitat Conservation Plan (MSHCP). These fees are a “pass through” to WRCOG and RCA, respectively, through the City’s participation in these specific regional programs. Evaluation and accounting of these regionally-based fees are outside the scope of the City’s AB 1600 Report. Discussion On June 11, 2002, City Council adopted Ordinance Number 1081, establishing its first AB 1600 development fee for Traffic Infrastructure. Subsequently, the City Council adopted and updated various other development impact fees applicable to new development within the City. The purpose of development impact fees is to finance the design, construction and acquisition of facilities and equipment necessary to accommodate future development within the City. Through the General Plan and fee studies, the City of Lake Elsinore has established the nexus between development, the capital improvements necessary to mitigate the effects of development, and approved fees to fund the mitigation measures. Impact fees are generally reviewed every five years. City Council has approved an agreement with Wildan Financial Services to prepare an update to the impact fee study and analysis for the City with anticipated completion by December 2017. Development impact fees that are collected are segregated and placed in special revenue funds, which earn interest. Those funds are held for the facilities for which the fees are collected, in accordance with Government Code Section 66006. As of June 30, 2017, the City had 7 separate and distinct fees that are collected pursuant to AB 1600. Following is a summary listing of the fees, along with the balance for each fee account at June 30, 2017: Traffic Infrastructure Fee $ 4,245,938 City Hall and Public Works Facilities Fee 1,253,343 Community Center Fee 465,724 Lake Side Facilities Fee 798,148 Animal Shelter Facilities Fee 42,880 Fire Facilities Fee 12,767 AB1600 Annual Report November 28, 2017 Page 3 Library Facilities Fee 1,756,033 The AB 1600 Report includes a detailed expenditure and revenue report for each development impact fee special revenue fund. The nature of the development impact fee special revenue funds is such that timing of receipt of revenues and construction of the related capital projects rarely coincide. As a practical matter, revenues are collected over time and accumulated until a development related project is needed; in years of construction, accumulated reserves will be used up. In certain instances, the City has constructed projects in advance of collecting sufficient funds through borrowing from other City funds, or by issuing long term external debt. This practice has resulted in certain categories of the AB1600 funds to operate with a deficit balance. In using the expenditure and revenue reports to determine whether the fees have been spent within five years of collection, the total expenditures and transfers-out over the five-year period must be added together, and then that total must be subtracted from the earliest fund balance. In a number of instances, this calculation shows that not only have fees collected five years ago been spent, but depending on the fund, fees collected in ensuing years have also been spent. Although AB1600 requires fees collected from developers be expended or committed within five years, the law, allows exceptions in recognition that some project costs can be of a magnitude that is takes more than five years to accrue adequate funds; or matching funds may not be available within the five-year period. AB 1600 requires the City to make the certain findings as to any unexpended development impact fee funds, whether committed or uncommitted, remaining after the fifth fiscal year following the first deposit and every five years thereafter. All development impact fee categories satisfy the provision of AB1600 that funds be expended within five years. Moreover, the City’s Five Year (2017/18-2020/21) Capital Improvement Program (CIP), adopted on June 13, 2017, provides detail regarding the sources, amounts, and approximate dates of funding anticipated over a five-year period that will be used to complete the financing of future capital projects such that all fund equity balances have been programmed to fund projects. Fiscal Impact Tracking of the fund activities, summarizing the activity for the AB 1600 Report, and preparation of the Report requires accounting and administrative resources. No funds were expended on outside sources to comply with this unfunded State mandate. This is a required reporting and compliance report per the California Government Code 66006. Exhibits A AB1600 Annual Report City of Lake Elsinore Traffic Infrastructure Fee Government Code 66000 Calculation FY 2016-2017 Beginning Ending Account Description Fund Balance FY 2016-2017 Fund Balance Revenues & Other SourcesInvestment Earnings 5,415$ Developer Impact Fees 824,761 Total Sources 830,176$ Expenditures & Other Uses 215,734 Total Uses 215,734$ Total Available 3,631,496$ 614,442$ 4,245,938$ Five Year Test Using First In First Out Method Unspent Funds Represent Ending Fund Balance June 30, 2017Revenues Collected from 2007 89,461$ Revenues Collected from 2008 802,066 Revenues Collected from 2009 390,190 Revenues Collected from 2010 99,125 Revenues Collected from 2011 272,041 Revenues Collected from 2012 144,922 Revenues Collected from 2013 222,214 Revenues Collected from 2014 381,912 Revenues Collected from 2015 432,575 Revenues Collected from 2016 581,256 Revenues Collected from 2017 830,176 Total Ending Fund Balance 4,245,938$ Capital Improvement Facilities Capital Improvement Facilities Actual Expenses FY 2016-2017 % Complete % funded with feeCamino Del Norte Improvements - Z10030 215,734 20%7% Total Capital Improvement Facilities Actual Expenses 215,734$ Anticipated Future Projects FY 2017-2018 % funded with feeAlign Study Master Plan - Z30001 50,000$ 88%Annual Citywide Intersection Signal Upgrades - Z10052 201,000 100%Camino Del Norte Improvements - Z10030 2,292,411 56%East Lake Circulation - Z10053 1,488,667 15%Lakeshore Drive Parking Lot - Z10027 158,026 100%Traffic Signal Installation @ Grand/Riverside - 4392 205,189 7% Total Anticipated Future Projects 4,395,293$ The Traffic Infrastructure Fee became effective on June 11th, 2002 with the adoption of City Ordinance #1081. Traffic Infrastructure is considered any road and highway networks, including structures (bridges, tunnels, culverts, retaining walls), signage and markings, electrical systems (street lighting and traffic lights), edge treatments (curbs, sidewalks, landscaping), and specialized facilities such as road maintenance depots and rest areas. The Traffic Infrastructure fee is collected to mitigate the additional traffic burdens created by new development to the City's arterial and collector street system and is imposed to finance the costs of new traffic infrastructure. The fees varies depending on development type and is collected for each building payable upon the issuance of the building permit. The fee is based on the attached formula and data sheet and varies from project to project. Result: Five Year Spent Test was met in accordance with Government Code 66001. The City makes a finding that it will design and/or construction of major arterial and collector street system in accordance with the Fiscal Year 2017-2021 Capital Improvement Program, as noted below. City of Lake Elsinore City Hall and Public Works Facilities Fees Government Code 66000 Calculation FY 2016-2017 Beginning Ending Account Description Fund Balance FY 2016-2017 Fund Balance Revenues & Other SourcesInterest income 1,821$ Developer fees 167,115 Total Sources 168,936$ Expenditures & Other Uses 72,190 Total Uses 72,190$ Total Available 1,156,597$ 96,746$ 1,253,343$ Five Year Test Using First In First Out Method Unspent Funds Represent Ending Fund Balance June 30, 2017 Revenues Collected from 2009 62,173$ Revenues Collected from 2010 77,858 Revenues Collected from 2011 89,594 Revenues Collected from 2012 82,262 Revenues Collected from 2013 121,594 Revenues Collected from 2014 257,762 Revenues Collected from 2015 154,552 Revenues Collected from 2016 238,611 Revenues Collected from 2016 168,936 Total Ending Fund Balance 1,253,343$ Capital Improvement Facilities Capital Improvement Facilities Actual Expenses FY 2016-2017 % Complete % funded with feeCity Yard Restroom & Locker Room Renovation - Z20008 30,018$ 95%60%City Parking Facility - Z20017 42,172 25%4% Total Capital Improvement Facilities Actual Expenses 72,190$ Anticipated Future Projects FY 2017-2018 % funded with feeBuilding Facilities Renovations - Z20005 100,000$ 50%City Hall Expansion & Renovations - Z20006 150,000 38%City Parking Facility - Z20017 775,000 100%Cultural Center 2nd Floor Renovations - Z20011 175,000 88%La Laguna Resort Rehabilitation - Z40007 300,000 2% Total Anticipated Future Projects 1,500,000$ The City Hall and Public Works Facilities Fee became effective on August 23rd, 2005 with the adoption of City Ordinance #1153. City Hall and Public Works Facilities serve both homes and businesses citywide. The City Hall and Public Works Facilities fee is collected to mitigate the additional burdens created by new development for city hall and public works facilities and is imposed to finance the costs of new city hall and public works facilities. The fee varied depending on development type and is collected for each building payable upon the issuance of a building permit. The fee is based on the attached formula and data sheet and varies from project to project. Result: Five Year Spent Test was met in accordance with Government Code 66001. The City makes a finding that it plans to construct a new Civic Center and expand the Public Works Corporation Yard in the east part of the City within the next 5 years. Currently, the City has design plans for construction on that site. The expected cost for this project is approximately $20 million. City of Lake Elsinore Community Center Facilities Fees Government Code 66000 Calculation FY 2016-2017 Beginning Ending Account Description Fund Balance FY 2016-2017 Fund Balance Revenues & Other SourcesInterest income 447$ Developer fees 101,370 Total Sources 101,817$ Expenditures & Other Uses 130,263 Total Uses 130,263$ Total Available 494,169$ (28,445)$ 465,724$ Five Year Test Using First In First Out Method Unspent Funds Represent Ending Fund Balance June 30, 2017 Revenues Collected from 2014 128,931$ Revenues Collected from 2015 89,796 Revenues Collected from 2016 145,180 Revenues Collected from 2017 101,817 Total Ending Fund Balance 465,724$ Capital Improvement Facilities Capital Improvement Facilities Actual Expenses FY 2016-2017 % Complete % funded with feeLa Laguna Resort Rehabilitation - Z40007 130,263$ 25%1% Total Capital Improvement Facilities Actual Expenses 130,263$ Anticipated Future Projects FY 2017-2018 % funded with feeCultural Center 2nd Floor Renovations - Z20011 25,000$ 13%La Laguna Resort Rehabilitation - Z40007 614,516 4% Total Anticipated Future Projects 639,516$ The Community Center Facilities Fee became effective on August 23rd, 2005 with the adoption of City Ordinance #1153. Community Center Facilities will primarily serve residents in the City by providing space and facilities for recreation and similar programs. The Community Center Facilities fee is collected to mitigate the additional burdens created by new development for City community center facilities and is imposed to finance the costs of new community center facilities. The fee varied depending on development type and is collected for each building payable upon the issuance of a building permit. The fee is based on the attached formula and data sheet and varies from project to project. Result: Five Year Spent Test was met in accordance with Government Code 66001. The City makes a finding that it plans to begin the anticipated future projects in accordance with the Fiscal Year 2017-2021 Capital Improvement Program, as noted below. City of Lake Elsinore Lake Side Facilities Fees Government Code 66000 Calculation FY 2016-2017 Beginning Ending Account Description Fund Balance FY 2016-2017 Fund Balance Revenues & Other SourcesInterest income 1,082$ Developer fees 144,894 Total Sources 145,976$ Expenditures & Other Uses 30,930 Total Uses 30,930$ Total Available 683,103$ 115,046$ 798,148$ Five Year Test Using First In First Out Method Unspent Funds Represent Ending Fund Balance June 30, 2017 Revenues Collected from 2013 493$ Revenues Collected from 2014 240,513 Revenues Collected from 2015 121,322 Revenues Collected from 2016 206,997 Revenues Collected from 2017 145,976 Total Ending Fund Balance 715,301$ Capital Improvement Facilities Capital Improvement Facilities Actual Expenses FY 2016-2017 % Complete % funded with feeWhisker's Fishing Beach Improvements - 4369 30,930$ 100%7% Total Capital Improvement Facilities Actual Expenses 30,930$ Anticipated Future Projects FY 2017-2018 % funded with feeLa Laguna Marina - Z40014 824,267$ 82% Total Anticipated Future Projects 824,267$ The Lake Side Facilities Fee became effective on August 23rd, 2005 with the adoption of City Ordinance #1153. Lake Side Facilities will primarily serve residents in the City by providing recreation at the lake. The Lake Side Facilities fee is collected to mitigate the additional burdens created by new development for City lake side facilities and is imposed to finance the costs of new lake side facilities. The fee varied depending on development type and is collected for each building payable upon the issuance of a building permit. The fee is based on the attached formula and data sheet and varies from project to project. Result: Five Year Spent Test was met in accordance with Government Code 66001. The City makes a finding that it plans to begin the anticipated future projects in accordance with the Fiscal Year 2017-2021 Capital Improvement Program, as noted below. City of Lake Elsinore Animal Shelter Facilities Fees Government Code 66000 Calculation FY 2016-2017 Beginning Ending Account Description Fund Balance FY 2016-2017 Fund Balance Revenues & Other SourcesInterest income 196$ Developer fees 64,380 Total Sources 64,576$ Expenditures & Other Uses 20,805 Total Uses 20,805$ Total Available (891)$ 43,771$ 42,880$ Five Year Test Using First In First Out Method Unspent Funds Represent Ending Fund Balance June 30, 2017 Revenues Collected from 2017 42,880 Total Ending Fund Balance 42,880$ Capital Improvement Facilities Capital Improvement Facilities Actual Expenses FY 2016-2017 % Complete % funded with feeNew Animal Shelter 627,982$ 100%100% Total Capital Improvement Facilities Actual Expenses 627,982$ Anticipated Future Projects FY 2017-2018 % funded with fee-$ Total Anticipated Future Projects -$ The Animal Shelter Facilities Fee became effective on August 23rd, 2005 with the adoption of City Ordinance #1153. Animal Shelter Facilities will primarily serve residents in the City by providing animal control and adoption services. The Animal Shelter Facilities fee is collected to mitigate the additional burdens created by new development for City animal facilities and is imposed to finance the costs of new animal facilities. The fee varied depending on development type and is collected for each building payable upon the issuance of a building permit. The fee is based on the attached formula and data sheet and varies from project to project. Result: Five Year Spent Test was met in accordance with Government Code 66001. City of Lake Elsinore Fire Facilities Fees Government Code 66000 Calculation FY 2016-2017 Beginning Ending Account Description Fund Balance FY 2016-2017 Fund Balance Revenues & Other SourcesInterest income 114$ Developer fees 150,322 Total Sources 150,436$ Expenditures & Other Uses 137,669 Total Uses 137,669$ Total Available -$ 12,767$ 12,767$ Five Year Test Using First In First Out Method Unspent Funds Represent Ending Fund Balance June 30, 2017 Revenues Collected from 2017 12,767$ Total Ending Fund Balance 12,767$ Capital Improvement Facilities Capital Improvement Facilities Actual Expenses FY 2016-2017 % Complete % funded with feeRosetta Canyon Fire Station #97 Ladder Truck 700,000$ 100%100% Total Capital Improvement Facilities Actual Expenses 700,000$ Anticipated Future Projects FY 2017-2018 % funded with fee-$ Total Anticipated Future Projects -$ The Fire Facilities Fee became effective on June 13th, 2006 with the adoption of City Ordinance #1181. Fire Facilities are considered fire stations and similar public safety facilities that will primarily serve residents in the City by providing the physical facilities necessary to support fire, paramedic and emergency response programs. The Fire Facilities fee is collected to mitigate the additional burdens created by new development for City fire facilities and is imposed to finance the costs of new fire facilities. The fee varied depending on development type and is collected for each building payable upon the issuance of a building permit. The fee is based on the attached formula and data sheet and varies from project to project. Result: Five Year Spent Test was met in accordance with Government Code 66001. City of Lake Elsinore Library Mitigation Fees Government Code 66000 Calculation FY 2016-2017 Beginning Ending Account Description Fund Balance FY 2016-2017 Fund Balance Revenues & Other SourcesInterest income 2,034$ Developer fees 113,250 Total Sources 115,284$ Expenditures & Other Uses 40,000 Total Uses 40,000$ Total Available 1,680,749$ 75,284$ 1,756,033$ Five Year Test Using First In First Out Method Unspent Funds Represent Ending Fund Balance June 30, 2017Revenues Collected from 2002 51,319$ Revenues Collected from 2003 127,439 Revenues Collected from 2004 107,100 Revenues Collected from 2005 171,854 Revenues Collected from 2006 371,920 Revenues Collected from 2007 164,934 Revenues Collected from 2008 81,752 Revenues Collected from 2009 50,693 Revenues Collected from 2010 59,383 Revenues Collected from 2011 74,372 Revenues Collected from 2012 49,143 Revenues Collected from 2013 86,794 Revenues Collected from 2014 111,426 Revenues Collected from 2015 73,385 Revenues Collected from 2016 98,605 Revenues Collected from 2017 115,284 Total Ending Fund Balance 1,795,403$ Capital Improvement Facilities Capital Improvement Facilities Actual Expenses FY 2016-2017 % Complete % funded with feeAnnual Library Book Purchase 40,000$ 100%100% Total Capital Improvement Facilities Actual Expenses 40,000$ Anticipated Future Projects FY 2017-2018 % funded with feeCity Library - Z20003 1,802,608$ 23% Total Anticipated Future Projects 1,802,608$ The Library Mitigation Fee became effective on June 25th, 1977 with the adoption of City Ordinance #573.1 (C) (1-6) and City Ordinance #764.1 in 1986. Library Facilities are considered libraries that meet the Riverside City/County Library Standards that will primarily serve residents in the City by providing the physical facilities necessary to support library. The Library Mitigation fee is collected for future construction of library improvements to assure the necessary library facilities are provided to the community. The fee varied depending on development type and is collected for each building payable upon the issuance of a building permit. The fee is based on the attached formula and data sheet and varies from project to project. Result: Five Year Spent Test was met in accordance with Government Code 66001. The City makes a finding that it will begin the acquisition and design phase to construct a new Library within the next 5 years in accordance with the Fiscal Year 2017-2021 Capital Improvement Program. The expected cost for this project is approximately $8 million.