HomeMy WebLinkAboutItem No. 06 Purch Order Tangram Interiors CH ImprovementsText File
City of Lake Elsinore 130 South Main Street
Lake Elsinore, CA 92530
www.lake-elsinore.org
File Number: ID# 17-370
Agenda Date: 10/10/2017 Status: Consent AgendaVersion: 1
File Type: AgreementIn Control: City Council / Successor Agency
Agenda Number: 6)
Page 1 City of Lake Elsinore Printed on 10/5/2017
REPORT TO CITY COUNCIL
To:Honorable Mayor and Members of the City Council
From:Grant Yates, City Manager
Prepared by:Jason Simpson, Assistant City Manager
Date:October 10, 2017
Subject:Authorize the purchase expenditure for City Hall improvements in the amount
of $150,000 for the purchase of office furniture & equipment from Tangram
Interiors.
Recommendations
1. Authorize the City Manager to approve, appropirate and execute a Purchase Order with
Tangram Interiors in the amount of $150,000.00.
Background
Staff has embarked on a very aggressive effort to repair, modify and update City Hall work areas.
These areas include the front lobby, City Clerk, Finance, Code Enforcement, Information
Technology, Building and Safety and Community Services work spaces. Work has been
completed on the new office space adjacent to City Hall for Community Services and the Front
Counter/Lobby area.
The age of this building has presented numerous hidden challenges requiring immediate work-in-
progress adjustments in order to minimize work disruptions and delays. Work progress has been
delayed by hidden but required repairs to the building structural elements. These repairs often
encroach on the intended architectural and asthenic impression as-well-as the daily operational
and functional interior qualities.
To adequately handle these challenges greater purchasing flexibility and immediate resolve is
necessary. Making the best use of the limited work space will need occasionally,nonstandard
size furnishing, which is rarely stocked by equipment and furniture companies. In these cases,
fixed pricing is not available and order ship time is extended coupled with limit furnishing sections.
Discussion
Staff will continue to carefully approach the repair and modification tasks of these work areas,
utilizing pre-advertised on-call and minor construction contractors on a proposal basis. However,
this authorization will establish a purchasing threshold with one vendor for equipment and office
furniture. Expenditures in excess of this amount for Tangram Interiors will not be authorized. By
Tangram Interiors
April 11, 2017
Page 2
providing a fixed expenditure level Staff will have the essential latitude to expeditiously pursue
the needed office furnishing for the timely completion of the project.
It is important to know that Tangram Interiors is a member of the Joint Purchasing Cooperative
agreement with NJPA - National Joint Powers Alliance. The City will receive the bid pricing
(competitive low pricing) on all the standard stocked items purchased by this authorization.
Fiscal Impact
The City Hall repairs and upgrades is included in the Fiscal Year 17/18 – 22/23 Capital
Improvement Plan (CIP) budget.