HomeMy WebLinkAboutItem No. 06 Amend No. 3 PSA with Albert A. Webb Eng SvsText File
City of Lake Elsinore 130 South Main Street
Lake Elsinore, CA 92530
www.lake-elsinore.org
File Number: RES 2014-041
Agenda Date: 8/22/2017 Status: Consent AgendaVersion: 1
File Type: ResolutionIn Control: City Council / Successor Agency
Agenda Number: 6)
Page 1 City of Lake Elsinore Printed on 8/17/2017
Amendment No. 3 Webb & Associates
Page 1 of 2
REPORT TO CITY COUNCIL
To:Honorable Mayor and Members of the City Council
From:Grant Yates, City Manager
Prepared By: Nicole McCalmont
Date:August 22, 2017
Subject:Amendment No. 3 to the Professional Services Agreement with Albert A.
Webb Associates
Recommendation
1.Approve Amendment No. 3 to the Agreement for Professional Services with Albert A.
Webb Associates for on-call traffic engineering services and authorize the City
Manager to execute the Agreement in the not to exceed amount of $181,480, in
substantially the form attached and in such final form as approved by the City Attorney.
2.Authorize the City Manager to allocate an additional $102,040 for grant related services
relative to the awards from SSARP and SB 821.
Background
The City utilizes contract traffic engineering services in support of traffic operations,
development review, and CIP project engineering support. On March 22, 2016, the City
approved the extension of time with an additional one-year renewal and an increase to the
contract in the amount of $157,800. Approximately 70% of these engineering services have
been paid through developer deposits and funded CIP project budgets. The remaining
30% of the cost of services have been funded by Gas Tax and the General Fund.
Discussion
Amendment No. 3 extends consultant traffic engineering services through June 30, 2018. Over
the last year, Webb has provided much-needed traffic engineering project management, traffic
development review, and guidance and coordination on traffic-related operations and
maintenance issues. The Engineering Department is very satisfied with Webb’s services and
recommends the City Council approve the extension.
Amendment No. 3 Webb & Associates
Page 2 of 2
Fiscal Impact
A combination of adopted FY 2017-2018 CIP project budgets, developer deposits, and
Gas Tax funds will support the traffic engineering services as proposed in this
Amendment No. 3.
As part of the award to Amendment No. 3, an additional appropriation of $102,040 from
grant related funds will be allocated to the contract.
Exhibits
A – Amendment No. 3
B – Proposal
AMENDMENT NO. 3
TO AGREEMENT FOR PROFESSIONAL SERVICES
Albert A. Webb Associates
Traffic Engineering Services
This Amendment No. 3 to Agreement for Professional Services (“Amendment No. 2”) is
made and entered into as of August 22, 2017, by and between the City of Lake Elsinore, a
municipal corporation (“City), and Albert A. Webb Associates, (“Consultant”).
RECITALS
A.The City and Consultant have entered into that certain Agreement for Professional
Services dated as of August 26, 2014, (the “Original Agreement”). Except as otherwise defined
herein, all capitalized terms used herein shall have the meanings set forth for such terms in the
Original Agreement.
B.The Original Agreement provided for compensation to Consultant in an amount of
One Hundred Eighty Thousand dollars ($180,000) for a term of one year. Amendment No. 1
approved September 15, 2015, to extend the date and increase the Consultant in an amount not
to exceed One Hundred Sixty-Three Thousand Six Hundred Eighty dollars ($163,680) through
June 30, 2016.
C.Amendment No. 2 approved March 22, 2016 provided for a one-year renewal and
an increase in an amount not to exceed One Hundred Fifty-Seven Thousand Eight Hundred
dollars ($157,800).
D. The parties now desire to modify the scope of services and increase the payment
for such services as set forth in this Amendment No 3.
NOW, THEREFORE, in consideration of the mutual covenants and conditions set forth
herein, City and Consultant agree as follows:
1.Section 1, Scope of Services, of the Original Agreement is hereby amended to add
the following:
Consultant shall also perform the services described in Consultant’s July
31, 2017 Proposal (attached to this Amendment No. 3 as Exhibit A-1).
Consultant shall provide such services at the time, place, and in the manner
specified in Exhibit A-1, subject to the direction of the City through its staff
that it may provide from time to time. This agreement shall continue in full
force and effect until June 30, 2018.
2.Section 3, Compensation, of the Original Agreement is hereby amended to read in
its entirety as follows:
Notwithstanding the foregoing, for purposes of Amendment No. 3 and the
term thereof, compensation to be paid to Consultant shall be in accordance
with the Schedule of Charges set forth in Consultant’s Proposal
(referenced collectively as Exhibit A-1 Amendment No. 3). In no event
shall Consultant’s compensation related to Exhibit A-1 to Amendment No.
3 exceed Two Hundred Eighty Three Thousand Five Hundred Twenty
dollars ($283,520) without additional written authorization from the City.
Notwithstanding any provision of Consultant’s Proposal to the contrary, out
of pocket expenses set forth in Exhibit A-1 respectively, shall be
reimbursed at cost without an inflator or administrative charge. Payment
by City under this Agreement shall not be deemed a waiver of defects,
even if such defects were known to the City at the time of payment.
4.Except for the changes specifically set forth herein, all other terms and conditions
of the Original Agreement shall remain in full force and effect.
IN WITNESS WHEREOF, the parties have caused this Amendment No. 3 to be executed
on the respective dates set forth below.
“CITY”
CITY OF LAKE ELSINORE, a municipal
corporation
Grant Yates, City Manager
Date:
ATTEST:
City Clerk
APPROVED AS TO FORM:
City Attorney
“CONSULTANT”
Albert A. Webb Associates, a California
corporation
Dilesh R. Sheth, Vice President
Date:
Attachments: Exhibit A-1 – Consultant’s Proposal
EXHIBIT A-1
CONSULTANT’S [date] PROPOSAL
[ATTACHED]
A L B E R T A-
A S S O C I A T E S
Corporate Headquarters
3788 McCray Street
Riverside, CA 92506
951.686.1070
Palm Desert Office
41-990 Cook St., Bldg. 1-801 B
Palm Desert, CA 92211
951.686.1070
Murrieta Office
41870 Kalmia Street #160
Murrieta, CA 92562
951.686.1070
July 31, 2017
Mr. Brad Fagrell
City Engineer
CITY OF LAKE ELSINORE
130 South Main Street
Lake Elsinore, CA 92530
RE: Proposal to Provide On Call Traffic Engineering Services for Fiscal Year 2017-18
Dear Brad:
Albert A. Webb Associates (WEBB) is submitting this proposal to provide on-call traffic
engineering services for July to June of fiscal year 2017-18 as in continuation of the
previous contract for fiscal year 2016-17.
Exhibit "A" contains our proposed scope of work. Exhibit "B" contains a summary of our
fee proposal for services described in Exhibit "A". We appreciate the opportunity to be of
service and look forward to hearing from you. In the meantime, if you have any
questions or require additional information, please call me at (951) 686-1070.
Sincerely,
Albert A. Webb Associates
rDC�vd x�
Dilesh R. Sheth, P.E./T.E.
Vice President
Attachments: Exhibit "A" — Scope of Work
Exhibit "B" — Personnel and Compensation
V®In
www.webbassociates.com
Exhibit "A" -- Scow of Work
Task A — On-call Traffic Engineering Services (Funding Source: General Fund)
WEBB will provide on-call consultant traffic engineering scope of services as follows -
1. Receive citizen's request regarding traffic issues.
2. Process service requests including field reviews, research, analysis, and correspondence
with requestors.
3. Respond to public requests for information regarding projects and attend community
outreach meetings as required.
4. Field review traffic circulation around schools. Perform analysis and provide
recommendations to public works staff and school district officials.
5. Prepare staff report for the Public Safety Advisory Commission (PSAC) meetings. Attend
PSAC meetings as needed.
6. As a City Traffic Engineer, advise the City regarding traffic related matters.
7. Attend staff meetings and provide updates to the City Manager and City Engineer as
needed.
8. Present reports and provide recommendations to Planning Commission and City Council as
needed.
9. Obtain and research crash data for last five years. Identify high crash data intersections and
roadway segments. Review crash data and select high priority intersections and roadway
segments. Apply for grants and schedule it for the upcoming year Capital Improvement
Program.
10. Research for grant opportunities. Apply for HSI P, ATP, and other grants when available.
11. Provide coordination with the County of Riverside, RCTC, WRCOG, Caltrans, adjacent
Cities, and law enforcement agencies.
12. Develop traffic standards for signal equipment and signing & striping to promote consistency
and uniformity citywide.
13. Review/design traffic control plans for special events.
14. Review traffic control plans for work within the City right of way and provide assistance with
the Encroachment Permit process.
15. Review/design basic signage and striping plans as a result of small-scale safety or
operational issues as needed.
16. Prepare scoping agreements, traffic studies, and traffic memos as needed for City projects.
Task B — On-call Traffic Engineering Services (Funding Source: Traffic Signal Operations Line Item)
WEBB will provide on-call consultant traffic engineering scope of services as follows:
17. Oversee traffic operation (signal operation and maintenance, signing & striping and
markings).
18. Survey status of all signal pre-emption equipment and add to CIP.
19. Determine if AMR has emitters to take advantage of pre-emption equipment, in lieu of
driving on wrong side of road.
20. Research possible grants for updating citywide all pedestrian heads to standard countdown
heads, and APS push buttons for ADA.
21. Field review all signals for proper operation, congestion, quick fixes to streamline traffic
(am, pm, mid-day, school peak hours).
22. Review all long corridors for possible signal coordination and missing interconnect.
23. Provide qualified and experienced traffic signal inspection services for traffic signal
construction projects as needed to supplement existing signal inspection services provided
by Riverside County.
Task C — On-call Traffic Engineering Services (Funding Source: Development Accounts, Capital
Improvement Project Line Items)
WEBB will provide on-call consultant traffic engineering scope of services as follows:
1. Review traffic impact studies and prepare conditions of approval for development projects.
2. Prepare and/or review fair share obligation for the development projects.
3. Attend Planning Commissions and City Council Meetings for Development Projects as
needed.
4. Review traffic control plans for work within the City right of way and provide assistance with
the Encroachment Permit process.
5. Review traffic signal and signing & striping plans to ensure constructability and conformance
with city, state, federal, and other applicable standards and requirements.
6. Work with Riverside County and Hartzog & Crabill signal maintenance technicians for traffic
signal and traffic signal system timing plans.
7. Oversee City's long range Transportation Model. Maintain or coordinate with consultant to
maintain and update the Transportation Model.
8. Perform field survey, provide utility research, provide coordination with utility companies for
relocation, provide coordination with SCE for traffic signal service connection, and prepare
traffic signal and other transportation related projects.
9. Prepare traffic signal design, signal timing sheets, coordination of signal timing, and traffic
signal operation troubleshooting as needed.
10. Provide construction support services on City Projects as needed.
11. Review TIF program and prioritize the improvements and corridors to focus on.
12. Identify and replace non-standard 8 inch signal heads in upcoming CIP budget w/ standard
12 inch indications. Apply for grants as needed to assist with upgrade funding.
13. Review Street Name Sign Replacement program and assist with prioritizing corridors.
14. Develop Master Signal Communication Plan.
15. Inventory and develop Master Bike Trails, Lanes and Walking Paths Plan with City Parks
and Recreation department.
16. Assist with relinquishment of Hwy 74 from Caltrans to City.
17. Research neighborhood traffic calming measures and Implement Neighborhood Traffic
Management Program citywide, and on website.
18. Prioritize DIF infrastructure based on immediate traffic needs.
19. Create and manage equipment inventory log for all existing and new traffic signals.
Task D — On-call Engineering Services for Bond Releases (Development Accounts, Capital
Improvement Project Line Items)
WEBB will provide on-call consultant engineering scope of services as follows:
1. Review project as -built plans and coordinate with city inspectors to determine project status
of development projects.
2. Review bond documentation and plans to process bond releases.
3. Prepare bond release memos for completed or nearly -complete projects as needed.
Task E — On-call Engineering Services for Grant Applications (General Fund)
WEBB will provide on-call consultant engineering scope of services as follows:
1. Research grant opportunities available to the City. Apply for HSIP and ATP grants when
available.
2. Research possible grants for other systemic improvements for pedestrian heads, APS push
buttons, signal improvements, and other safety improvements.
Task F — SSARP Report (Caltrans SSARP Grant and General Fund)
WEBB will provide scope of services as follows:
1. Research collisions and roadway/intersection features city-wide to determine systemic
improvements.
2. Utilize Crossroads collision database and SWITRS database to organize and analyze
collisions.
3. Prepare SSARP report per Caltrans and program guidelines to prepare the City for
upcoming HSIP funding.
4. Provide SSARP report to City staff for review and comment.
5. Finalize SSARP report and provide to City staff and Caltrans District Local Assistance
Engineer for review and verification. Once verified, Caltrans will close out the project.
Task G — SB821 Bicycle Lane Improvements (RCTC Grant and General Fund)
WEBB will provide engineering scope of services as follows:
1. Prepare signing and striping plans for bike lane installations for the following projects from
the approved SB821 project list:
a. Bicycle Lanes to Downtown
b. Machado Street Missing Bike Lanes
c. Mission Trail Missing Link Bike Lanes
2. Use aerial imagery to create basefile of existing curb, gutter, sidewalk, roadway features,
striping, and signage.
3. Field review all project roadway segments to verify existing field conditions.
4. Prepare improvement plans at 1"=40' scale and provide plans to the City for review and
comment.
5. Revise plans per comments and resubmit for approval.
6. Provide construction support as needed during construction.
Task H — SB821 Sidewalk Improvements (RCTC Grant)
WEBB will provide engineering scope of services as follows:
1. Prepare sidewalk improvement plans for the following projects from the approved SB821
project list:
a. Chaney Street Missing Link Sidewalk
b. Sumner, Mohr, and Davis Street Missing Link Sidewalk
c. W. Lakeshore Drive Missing Link Sidewalk
2. Field topo existing conditions in the project area including elevations and all necessary
features.
3. Field review all project roadway segments to verify existing field conditions.
4. Prepare improvement plans at 1"=40' scale (or as directed) and provide plans to the City for
review and comment.
5. Revise plans per comments and resubmit for approval.
6. Provide construction support as needed during construction.
Exhibit "B" — Personnel and Compensation
Services described in our Scope of Work (Exhibit "A") shall be provided on a time and material basis as
shown below:
Task A — On-call Traffic Engineering Services (General Fund)
Task A — On-call Traffic Engineering Services (General Fund) $ 76,440.00
Task B — On-call Traffic Engineering Services (Traffic Signal Operations)
Task B — On-call Traffic Engineering Services (Traffic Signal Operations) $ 26,000.00
Task C - On-call Traffic Engineering Services (Development Projects, Capital Improvement
Projects, and Special Assignments)
Task C - On-call Traffic Engineering Services (Development Projects, Capital Improvement
Projects, and Special Assignments) $ 26,000.00
Task D - On-call Engineering Services for Bond Releases (Development Projects, Capital
Improvement Projects, and Special Assignments)
Task D - On-call Engineering Services for Bond Releases (Development Projects, Capital
Improvement Projects, and Special Assignments) $ 24,960.00
Task E - On-call Engineering Services for Grant Applications (General Fund)
Name
. -
Role and
Professional
Estimated Hours Per
Billout
..
Respo
Application
Total Amount
Registered Civil
Qilesh Sheth
Contract Manager
and Traffic
4
$150
$ 600.00
Engineer
Nicholas Lowe
Associate Engineer
g
Registered Civil
80
$120
$ 9,600.00
Engineer
Nancy Velgara
Assistant Engineer
E.I.T.
16
$120
$ 1,920.00
Ingrid Tahyadi
Assistant Engineer
16
$120
$ 1,920.00
Task E — On-call Engineering Services for Grant Applications (2 Applications) (General Fund)
$ 28,080.00
Task F — SSARP Report (Caltrans SSARP Grant and General Fund)
Task F — SSARP Report (Caltrans SSARP Grant and General Fund) $ 40,800.00
Task G — SB821 Bicycle Lane Improvements (RCTC Grant and General Fund)
Task G — SB821 Bicycle Lane Improvements (RCTC Grant and General Fund) $ 24,240.00
Task H — SB821 Sidewalk Improvements (RCTC Grant and General Fund)
Name
Role and
Professional
Billout
Responsibility
Qualifications
Estimated Hours
Total Amount
Registered Civil
Dilesh Sheth
Contract Manager
and Traffic
16
$150
$ 2,400.00
Engineer
Nicholas Lowe
Associate Engineer
Registered Civil
40
$120
$ 4,800.00
En ineer
Michael
Survey Manager er
Licensed Land
4
$150
$ 600.00
Johnson
Survevor
Jon Ros
Survey Associate
Licensed Land
$145
$ 3,480.00
Surveyor24
2 -Man Survey
Survey Crew
16
$220
$ 3,520.00
Nick Keller
Senior Designer
120
$145
$ 17,400.00
Ingrid Tjahyadi
Assistant Engineer
40
$120
$ 4,800.00
Task H — SB821 Sidewalk Improvements (RCTC Grant and General Fund) $ 37,000.00
Total of Task A + Task B + Task C + Task D + Task E + Task F + Task G + Task H = $283,520.00