HomeMy WebLinkAboutSept 20 17 Full PSAC Agenda PacketCity of Lake Elsinore
Regular Agenda
Public Safety Advisory Commission
LAKE-ELSINORE.ORG (951) 674-3124 PHONE CULTURAL CENTER 183 N. MAIN STREET LAKE ELSINORE, CA 92530
JAY STEWART, CHAIR JERRY CARLOS, VICE-CHAIR
CHRIS HYLAND, COMMISSIONER ROGER MILLER, COMMISSIONER AGNES WILLIAMS, COMMISSIONER FARID DOST, SENIOR CIVIL ENGINEER
Wednesday, September 20, 2017
6:00 PM
Cultural Center
The City of Lake Elsinore appreciates your attendance. Public participation provides the Public Safety Advisory Commission with valuable information regarding issues of the community.
Regular meetings are held on the 3rd Wednesday of every month.
If you are attending this Public Safety Advisory Commission Meeting, please park in the Parking Lot across the street from the Cultural Center. This will assist us in
limiting the impact of meetings on Historic Main Street. Thank you for your cooperation.
The agenda is posted 72 hours prior to each meeting outside of City Hall and is available at each meeting. The agenda and related reports are also available at City Hall
on the Friday prior to the Commission meeting and are available on the City’s web site at www.lake-elsinore.org. Any writings distributed within 72 hours of the meeting will
be made available to the public at the time it is distributed to the Public Safety Advisory Commission.
In compliance with the Americans with Disabilities Act, any person with a disability who requires a modification or accommodation in order to participate in a meeting should contact
the City Manager's Office at (951) 674-3124, ext. 204 at least 48 hours before the meeting to make reasonable arrangements to ensure accessibility.
CITY VISION STATEMENT
The City of Lake Elsinore will be the ultimate lake destination where all can live, work and play, build futures and fulfill dreams.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
PRESENTATIONS
Butterfield Village Mobile Home and Fish & Wildlife Protection
PUBLIC COMMENTS – NON AGENDIZED ITEMS – 3 MINUTES
Public Safety Advisory Commission Regular Agenda September 20, 2017
(Please read and complete a Request to Address the Advisory Commission form prior to the start of the meeting and turn it in to the Clerk. The Chair or Clerk
will call on you to speak.)
BUSINESS ITEM(S)
TMP-2166 Professional Services Agreement for Animal Control Field Services with Animal Friends of the Valleys
Recommendation: Review, discuss and recommend approval of the proposed scope of services and agreement for animal control field services with Animal Friends of the Valleys (AFV).
Attachments:
Animal Control Services - Staff Report Animal Control Services - Exhibit A Agreement
Animal Control Services - Exhibit B Scope of Services Animal Control Services - Exhibit C Proposed Costs for Service Animal Control Services - Exhibit D Animal Control Statistics
SUBCOMMITTEE REPORTS
STAFF COMMENTS
COMMISSIONERS' COMMENTS
ADJOURNMENT
The Lake Elsinore Public Safety Advisory Commission will adjourn to the Regularly meeting of Wednesday, October 18, 2017, at 6:00 p.m. at the Cultural Center located at 183 N. Main
Street, Lake Elsinore.
AFFIDAVIT OF POSTING
I, Luz Reyes, Office Specialist of the City of Lake Elsinore, do hereby affirm that a copy of the foregoing agenda was posted at City Hall at 12:00 p.m. on September 15, 2017.
Luz Reyes Office Specialist
/
REPORT TO PUBLIC SAFETY ADVISORY COMMISSION
To: Honorable Chairperson and Members of the Public Safety Advisory Commission
From: Nicole Dailey, Senior Management Analyst Date: September 20, 2017
Subject: Professional Services Agreement for Animal Control Field Services with Animal Friends of the Valleys
Recommendation
Review, discuss and recommend approval of the proposed scope of services and professional services agreement for animal control field services with Animal Friends of the Valleys (AFV).
Background
The City of Lake Elsinore has contracted with AFV to provide a full range of animal control services to safeguard the health and safety of the citizens of the City and its domestic animals
for nearly 30 years. These services include field services, after-hours emergency response, humane treatment of animals, public education, and enforcement of animal control municipal
codes.
The City has agreements with AFV for animal control sheltering and field services, which are governed by separate agreements. The City’s existing agreement for field services expired
June 30, 2017 and has been operating on a month-to-month basis until a new agreement has been created. The City’s animal sheltering services are covered by an agreement with the Southwest
Communities Financing Authority administered by Riverside County on behalf of the City and our neighboring cities.
Cost for animal control services are based on the number of animal control officers committed to the City plus back-up when necessary, cost for vehicle mileage and other infrastructure
cost, after hour calls and vet expenses.
In 2011, the City began making base monthly payments to AFV over the term of the field services agreement and AFV began remitting animal license fees, late charges and citation fees
to the City.
In 2014, the City increased the number of animal control field services hours from five (5) hours per day to eight (8) hours per day.
Last year, the City’s cost was $247,611.36 with revenues of approximately $144,114. Therefore, these revenues covered approximately 58% of the City’s cost for animal control field services.
Discussion
The proposed animal control field services agreement includes a variety of services, as outlined in Exhibit B, including eight (8) hours of active animal control officer patrol hours
per day, after hour calls, licensing, mileage and vet services.
No major changes have been made to the level of service or the scope of services. While AFV has recommended that the City consider additional service hours, at this time the City does
not have the funding for the additional cost (see Exhibit C). In addition, the City currently receives very little to no complaints about the level of service. Therefore, the City will
contract with AFV for the same number of animal control field service hours per day.
The City of Lake Elsinore has been on a monthly base rate billing structure whereas AFV passes along to the City all license and citation revenue collected. However, AFV has proposed
that the City switch to a fixed monthly rate that allows AFV to keep all license and citation revenues. The cities of Canyon Lake, Murrieta, Temecula and Wildomar currently pay a fixed
monthly rate. Due to the administrative costs associated with remitting the revenues, the proposed costs for the monthly base rate increases by 2.5% each year. Below are the City’s
two billing options:
Payment Option:
Cost Per Month
Est. Revenues
Total Cost Per Year
Monthly Base Rate Billing with 2.5% Increase Per Year
(City Keeps Revenues)
Fiscal Year 2017/2018
$ 21,150.14
$ 131,108.00
$ 122,693.68
Fiscal Year 2018/2019
$ 21,678.89
$ 131,108.00
$ 129,038.68
Fiscal Year 2019/2020
$ 22,208.63
$ 131,108.00
$ 135,395.56
Total for Term of Agreement:
$ 387,127.92
Fixed Monthly Rate
(AFV Keeps Revenues)
Fiscal Year 2017/2018
$7,500
$0
$ 90,000.00
Fiscal Year 2018/2019
$7,500
$0
$ 90,000.00
Fiscal Year 2019/2020
$7,500
$0
$ 90,000.00
Total for Term of Agreement:
$ 270,000.00
Proposed Savings:
$ 117,127.92
Based on staff’s analysis of these options, staff recommends we proceed with the fixed monthly rate of $7,500 per month and allow AFV to keep all revenues. It is estimated that this
fixed monthly rate will save the City approximately $117,000 over the next three years.
As part of this change, the City has requested that AFV provide an end of year accounting to determine any difference in the total annual revenues they receive from licenses and citations
to the total annual cost for services. The total annual revenues for AFV would include the City’s flat monthly payments plus the revenues from the animal licenses, citations
and late charges
collected by AFV during the fiscal year. Any excess revenues in any given fiscal year could be used (at the City’s discretion) for special programs and/or marketing efforts related to
improving animal control, more animal control service hours and/or as a credit against future monthly payments.
The term of the Animal Control Field Services Agreement is for three (3) years from September 26, 2017 through June 30, 2020 with an optional extension of two (2) years.
Fiscal Impact
Approval of this agreement will cost the City $90,000 each year for the next three fiscal years. The proposed cost for this year is included in the Fiscal Year 2017/2018 Operating Budget.
Exhibits
A – Agreement
B – Scope of Services
C – Proposed Costs for Service D – Animal Control Statistics
AGREEMENT FOR PROFESSIONAL SERVICES
Animal Friends of the Valleys
Animal Control Field Services
This Agreement for Professional Services (the “Agreement”) is made and entered into as of September 26, 2017, by and between the City of Lake Elsinore, a municipal corporation (‘‘City")
and Animal Friends of the Valleys, Inc., a California nonprofit corporation ("Consultant").
RECITALS
The City has determined that it requires the following professional services: For the purposes of safeguarding the health and safety of the residents and animals within the City of Lake
Elsinore, eight (8) hours of active animal control officers patrol hours per day, or 40 hours per work week, for animal control field services including: after-hours calls, humane treatment
of animals, public education of best practices and policies related to domestic animals, and enforcement of animal control municipal codes.
Consultant has submitted to City a proposal, dated September 12, 2017, attached hereto as Exhibit A (“Consultant’s Proposal”) and incorporated herein, to provide professional services
to City pursuant to the terms of this Agreement.
Consultant possesses the skill, experience, ability, background, certification and knowledge to perform the services described in this Agreement on the terms and conditions described
herein.
City desires to retain Consultant to perform the services as provided herein and Consultant desires to provide such professional services as set forth in this Agreement.
AGREEMENT
Scope of Services. Consultant shall perform the services described in Consultant’s Proposal (Exhibit A). Consultant shall provide such services at the time, place, and in the manner
specified in Consultant’s Proposal (Exhibit A), subject to the direction of the City through its staff that it may provide from time to time.
Time of Performance.
Time of Essence. Time is of the essence in the performance of this Agreement. The time for completion of the professional services to be performed by Consultant is an essential condition
of this Agreement. Consultant shall prosecute regularly and diligently the professional services contemplated pursuant to this Agreement according to the agreed upon performance schedule
in Consultant’s Proposal (Exhibit A).
Performance Schedule. Consultant shall commence the services pursuant to this Agreement upon receipt of a written notice to proceed and shall perform all services within the time period(s)
established in the Consultant’s Proposal (Exhibit A). When requested by Consultant, extensions to the time period(s) specified may be approved in writing by the City Manager.
Animal Control Services - Agreement - DRAFT Page 1
Term.
Unless earlier terminated as provided elsewhere in this Agreement, this Agreement shall continue in full force and effect for a period of three (3) years, commencing on September 26,
2017 and ending on June 30, 2020. The City may, at its sole discretion, extend the term of this Agreement on a 12-month basis not to exceed two (2) additional twelve (12) month renewal
terms by giving written notice thereof to Consultant not less than thirty (30) days before the end of the contract term, such notice to be exercised by the City Manager.
Compensation. In consideration of the Consultant’s performance, the City agrees to the pay the Consultant a fixed monthly rate of $7,500 for the term of the agreement. In no event shall
Consultant’s compensation exceed $7,500 per month without additional written authorization from the City. Notwithstanding any provision of Consultant’s Proposal to the contrary, out
of pocket expenses set forth in Exhibit A shall be reimbursed at cost without an inflator or administrative charge. Payment by City under this Agreement shall not be deemed a waiver
of defects, even if such defects were known to the City at the time of payment.
Additional Work by Consultant: Consultant shall not be compensated for any services rendered in connection with its performance of this Agreement which are in addition to those set forth
herein, unless such additional service qualifies for reimbursement under one of the following:
Additional work authorized in advance and in writing by the City Manager. Consultant shall be compensated for such additional services in the amounts and in the manner as agreed to by
City Manager and Consultant. The City Manager may approve additional work up to Ten Thousand Dollars ($10,000.00) annually. Any additional services more than this amount shall be approved
by the City Council.
Additional work at the specific request of the City Manager, his or her designee, and/or a law enforcement or fire protection official during an emergency. Consultant shall be compensated
for such additional services at rates consistent with the provision for services herein and Consultant’s actual costs.
Additional work necessitated by unforeseen non-emergency circumstances that, in the best professional judgment of Consultant, require an Animal Control Officer to work more than the
scheduled 8 hours per day to address matters of public need or for the sake of efficient administration of the services as provided herein.
Method of Payment. Consultant shall promptly submit billings to the City describing the services and related work performed during the preceding month to the extent that such services
and related work were performed. Consultant’s bills shall be segregated by project task, if applicable, such that the City receives a separate accounting for work done on each individual
task for which Consultant provides services. Consultant’s bills shall include a brief description of the services performed, the date the services were performed, the number of hours
spent and by whom, and a description of any reimbursable expenditures. City shall pay Consultant no later than forty-five (45) days after receipt of the monthly invoice by City staff.
Remittance of Licensing Fees, Bail for Citations, and Penalties. Consultant shall be responsible for collecting all animal licensing fees (as set forth in Animal Control Fee Schedule,
Exhibit B, and as may be amended by the City), bail collected from the issuance of citations by Animal Control Officers (as set forth in the Lake Elsinore Municipal Code and as may
be amended by the City), and penalties as related thereto. Each fiscal year, AFV must provide a register, ledger and/or listing of the total annual revenues collected and the total
overall costs for services. If in any given fiscal year, the annual aggregate of these revenues exceeds the total annual cost for services, these excess revenues can be used (at the
City’s discretion) for (i.) special programs and/or marketing efforts in the City related to addressing control issues, (ii.) increasing the City’s service hours, and/or (iii.) as a
credit against future monthly payments for services.
Suspension or Termination.
The City may at any time, for any reason, with or without cause, suspend or terminate this Agreement, or any portion hereof, by serving upon the Consultant at least ten
(10) days prior written notice. Upon receipt of such notice, the Consultant shall immediately cease all work under this Agreement, unless the notice provides otherwise. If the City suspends
or terminates a portion of this Agreement such suspension or termination shall not make void or invalidate the remainder of this Agreement.
In the event this Agreement is terminated pursuant to this Section, the City shall pay to Consultant the actual value of the work performed up to the time of termination, provided that
the work performed is of value to the City. Upon termination of the Agreement pursuant to this Section, the Consultant will submit an invoice to the City, pursuant to Section entitled
“Method of Payment” herein.
Ownership of Documents. All plans, studies, documents and other writings prepared by and for Consultant, its officers, employees and agents and subcontractors in the course of implementing
this Agreement, except working notepad internal documents, shall become the property of the City upon payment to Consultant for such work, and the City shall have the sole right to
use such materials in its discretion without further compensation to Consultant or to any other party. Consultant shall, at Consultant’s expense, provide such reports, plans, studies,
documents and other writings to City upon written request. City acknowledges that any use of such materials in a manner beyond the intended purpose as set forth herein shall be at the
sole risk of the City. City further agrees to defend, indemnify and hold harmless Consultant, its officers, officials, agents, employees and volunteers from any claims, demands, actions,
losses, damages, injuries, and liability, direct or indirect (including any and all costs and expenses in connection therein), arising out of the City’s use of such materials in a manner
beyond the intended purpose as set forth herein.
Licensing of Intellectual Property. This Agreement creates a nonexclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and
other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including
but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement
("Documents & Data"). Consultant shall require that all subcontractors agree in writing that City is granted a nonexclusive and perpetual license for any Documents & Data the subcontractor
prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation
and warranty in regard to Documents & Data which were prepared by design
professionals other than Consultant or provided to Consultant by the City. City shall not be limited in any way in its use of the Documents & Data at any time, provided that any such
use not within the purposes intended by this Agreement shall be at City’s sole risk.
Confidentiality. All ideas, memoranda, specifications, plans, procedures, drawings, descriptions, computer program data, input record data, written information, and other Documents &
Data either created by or provided to Consultant in connection with the performance of this Agreement shall be held confidential by Consultant. Such materials shall not, without the
prior written consent of City, be used by Consultant for any purposes other than the performance of the services under this Agreement. Nor shall such materials be disclosed to any person
or entity not connected with the performance of the services under this Agreement. Nothing furnished to Consultant which is otherwise known to Consultant or is generally known, or has
become known, to the related industry shall be deemed confidential. Consultant shall not use City’s name or insignia, photographs relating to project for which Consultant’s services
are rendered, or any publicity pertaining to the Consultant’s services under this Agreement in any magazine, trade paper, newspaper, television or radio production or other similar
medium without the prior written consent of City.
Consultant’s Books and Records.
Consultant shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services, or
expenditures and disbursements charged to City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant to this
Agreement.
Consultant shall maintain all documents and records which demonstrate performance under this Agreement for a minimum period of three (3) years, or for any longer period required by law,
from the date of termination or completion of this Agreement.
Any records or documents required to be maintained pursuant to this Agreement shall be made available for inspection or audit, at any time during regular business hours, upon written
request by the City Manager, City Attorney, City Auditor or a designated representative of these officers. Copies of such documents shall be provided to the City for inspection at City
Hall when it is practical to do so. Otherwise, unless an alternative is mutually agreed upon, the records shall be available at Consultant’s address indicated for receipt of notices
in this Agreement.
Where City has reason to believe that such records or documents may be lost or discarded due to dissolution, disbandment or termination of Consultant’s business, City may, by written
request by any of the above-named officers, require that custody of the records be given to the City and that the records and documents be maintained in City Hall. Access to such records
and documents shall be granted to any party authorized by Consultant, Consultant’s representatives, or Consultant’s successor-in-interest.
Independent Contractor. It is understood that Consultant, in the performance of the work and services agreed to be performed, shall act as and be an independent contractor and shall
not act as an agent or employee of the City.
PERS Eligibility Indemnification. In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services under this Agreement claims or is
determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS as an employee of the City, Consultant
shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Consultant or its employees, agents, or
subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City.
Notwithstanding any other federal, state and local laws, codes, ordinances and regulations to the contrary, Consultant and any of its employees, agents, and subcontractors providing
service under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any claims to, any compensation, benefit, or any incident of employment by City,
including but not limited to eligibility to enroll in PERS as an employee of City and entitlement to any contribution to be paid by City for employer contribution and/or employee contributions
for PERS benefits.
Interests of Consultant. Consultant (including principals, associates and professional employees) covenants and represents that it does not now have any investment or interest in real
property and shall not acquire any interest, direct or indirect, in the area covered by this Agreement or any other source of income, interest in real property or investment which would
be affected in any manner or degree by the performance of Consultant’s services hereunder. Consultant further covenants and represents that in the performance of its duties hereunder
no person having any such interest shall perform any services under this Agreement.
Consultant is not a designated employee within the meaning of the Political Reform Act because Consultant:
will conduct research and arrive at conclusions with respect to his/her rendition of information, advice, recommendation or counsel independent of the control and direction of the City
or of any City official, other than normal agreement monitoring; and
possesses no authority with respect to any City decision beyond rendition of information, advice, recommendation or counsel. (FPPC Reg. 18700(a)(2).)
Professional Ability of Consultant. City has relied upon the professional training and ability of Consultant to perform the services hereunder as a material inducement to enter into
this Agreement. Consultant shall therefore provide properly skilled professional and technical personnel to perform all services under this Agreement. All work performed by Consultant
under this Agreement shall be in accordance with applicable legal requirements and shall meet the standard of quality ordinarily to be expected of competent professionals in Consultant’s
field of expertise.
Compliance with Laws. Consultant shall use the standard of care in its profession to comply with all applicable federal, state and local laws, codes, ordinances and regulations.
Licenses. Consultant represents and warrants to City that it has the licenses, permits, qualifications, insurance and approvals of whatsoever nature which are legally required of Consultant
to practice its profession. Consultant represents and warrants to City that Consultant shall, at its sole cost and expense, keep in effect or obtain at all times during the term of
this Agreement, any licenses, permits, insurance and approvals which are legally required of Consultant to practice its profession. Consultant shall maintain a City of Lake Elsinore
business license.
Indemnity. Consultant shall indemnify, defend, and hold harmless the City and its officials, officers, employees, agents, and volunteers from and against any and all losses, liability,
claims, suits, actions, damages, and causes of action arising out of any personal injury, bodily injury, loss of life, or damage to property, or any violation of any federal, state,
or municipal law or ordinance, to the extent caused, in whole or in part, by the willful misconduct or negligent acts or omissions of Consultant or its employees, subcontractors, or
agents, by acts for which they could be held strictly liable, or by the quality or character of their work. The foregoing obligation of Consultant shall not apply when (1) the injury,
loss of life, damage to property, or violation of law arises from the sole negligence or willful misconduct of the City or its officers, employees, agents, or volunteers and (2) the
actions of Consultant or its employees, subcontractor, or agents have contributed in no part to the injury, loss of life, damage to property, or violation of law. It is understood that
the duty of Consultant to indemnify and hold harmless includes the duty to defend as set forth in Section 2778 of the California Civil Code. Acceptance by City of insurance certificates
and endorsements required under this Agreement does not relieve Consultant from liability under this indemnification and hold harmless clause. This indemnification and hold harmless
clause shall apply to any damages or claims for damages whether or not such insurance policies shall have been determined to apply. By execution of this Agreement, Consultant acknowledges
and agrees to the provisions of this Section and that it is a material element of consideration.
Insurance Requirements.
Insurance. Consultant, at Consultant’s own cost and expense, shall procure and maintain, for the duration of the contract, unless modified by the City’s Risk Manager, the following insurance
policies.
Workers’ Compensation Coverage. Consultant shall maintain Workers’ Compensation Insurance and Employer’s Liability Insurance for his/her employees in accordance with the laws of the
State of California. In addition, Consultant shall require each subcontractor to similarly maintain Workers’ Compensation Insurance and Employer’s Liability Insurance in accordance
with the laws of the State of California for all of the subcontractor’s employees. Any notice of cancellation or non-renewal of all Workers’ Compensation policies must be received by
the City at least thirty (30) days prior to such change. The insurer shall agree to waive all rights of subrogation against City, its officers, agents, employees and volunteers for
losses arising from work performed by Consultant for City. In the event that Consultant is exempt from Worker’s Compensation Insurance and Employer’s Liability Insurance for his/her
employees in accordance with the laws of the State of California, Consultant shall submit to the City a Certificate of Exemption from Workers Compensation Insurance in a form approved
by the City Attorney.
General Liability Coverage. Consultant shall maintain commercial general liability insurance in an amount not less than one million dollars ($1,000,000) per occurrence for bodily injury,
personal injury and property damage. If a commercial general liability insurance form or other form with a general aggregate limit is used, either the general aggregate limit shall
apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit. Required commercial general liability
coverage shall be at least as broad as Insurance Services Office Commercial General Liability occurrence form CG 0001 (ed. 11/88) or Insurance Services Office form number GL 0002 (ed.
1/73) covering comprehensive General Liability and Insurance Services Office form number GL 0404
covering Broad Form Comprehensive General Liability. No endorsement may be attached limiting the coverage.
Automobile Liability Coverage. Consultant shall maintain automobile liability insurance covering bodily injury and property damage for all activities of the Consultant arising out of
or in connection with the work to be performed under this Agreement, including coverage for owned, hired and non-owned vehicles, in an amount of not less than one million dollars ($1,000,000)
combined single limit for each occurrence. Automobile liability coverage must be at least as broad as Insurance Services Office Automobile Liability form CA 0001 (ed. 12/90) Code 1
(“any auto”). No endorsement may be attached limiting the coverage.
Professional Liability Coverage. Consultant shall maintain professional errors and omissions liability insurance appropriate for Consultant’s profession for protection against claims
alleging negligent acts, errors or omissions which may arise from Consultant’s services under this Agreement, whether such services are provided by the Consultant or by its employees,
subcontractors, or sub consultants. The amount of this insurance shall not be less than one million dollars ($1,000,000) on a claims-made annual aggregate basis, or a combined single
limit per occurrence basis.
Endorsements. Each general liability and automobile liability insurance policy shall be with insurers possessing a Best’s rating of no less than A:VII and shall be endorsed with the
following specific language:
The City, its elected or appointed officers, officials, employees, agents and volunteers are to be covered as additional insured with respect to liability arising out of work performed
by or on behalf of the Consultant, including materials, parts or equipment furnished in connection with such work or operations.
This policy shall be considered primary insurance as respects the City, its elected or appointed officers, officials, employees, agents and volunteers. Any insurance maintained
by the City, including any self-insured retention the City may have, shall be considered excess insurance only and shall not contribute with it.
This insurance shall act for each insured and additional insured as though a separate policy had been written for each, except with respect to the limits of liability of the insuring
company.
The insurer waives all rights of subrogation against the City, its elected or appointed officers, officials, employees or agents.
Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City, its elected or appointed officers, officials, employees, agents or volunteers.
The insurance provided by this Policy shall not be suspended, voided, canceled, or reduced in coverage or in limits except after thirty (30) days written notice has been received by
the City.
Deductibles and Self-Insured Retentions. Any deductibles or self-insured retentions must be declared to and approved by the City. At the City’s option, Consultant shall demonstrate financial
capability for payment of such deductibles or self-insured retentions.
Certificates of Insurance. Consultant shall provide certificates of insurance with original endorsements to City as evidence of the insurance coverage required herein. Certificates of
such insurance shall be filed with the City on or before commencement of performance of this Agreement. Current certification of insurance shall be kept on file with the City at all
times during the term of this Agreement.
Notices. Any notice required to be given under this Agreement shall be in writing and either served personally or sent prepaid, first class mail. Any such notice shall be addressed to
the other party at the address set forth below. Notice shall be deemed communicated within 48 hours from the time of mailing if mailed as provided in this section.
If to City: City of Lake Elsinore Attn: City Manager 130 South Main Street
Lake Elsinore, CA 92530
With a copy to: City of Lake Elsinore
Attn: City Clerk
130 South Main Street Lake Elsinore, CA 92530
If to Consultant:
Attn:
Entire Agreement. This Agreement constitutes the complete and exclusive statement of Agreement between the City and Consultant. All prior written and oral communications, including correspondence,
drafts, memoranda, and representations, are superseded in total by this Agreement.
Amendments. This Agreement may be modified or amended only by a written document executed by both Consultant and City and approved as to form by the City Attorney.
Assignment and Subcontracting. The parties recognize that a substantial inducement to City for entering into this Agreement is the professional reputation, experience and competence
of Consultant and the subcontractors listed in Exhibit B. Consultant shall be fully responsible to City for all acts or omissions of any subcontractors. Assignments of any or all rights,
duties or obligations of the Consultant under this Agreement will be permitted only with the express consent of the City. Consultant shall not subcontract any portion of the work to
be performed under this Agreement except as provided in Exhibit B without the written authorization of the City. If City consents to such subcontract, Consultant shall be fully responsible
to City for all acts or omissions of those subcontractors. Nothing in this Agreement shall create any contractual relationship between City and any subcontractor nor shall it create
any obligation on the part of the City to pay or to see to the payment of any monies due to any such subcontractor other than as otherwise is required by law.
Waiver. Waiver of a breach or default under this Agreement shall not constitute a continuing waiver of a subsequent breach of the same or any other provision under this Agreement.
Severability. If any term or portion of this Agreement is held to be invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions of this
Agreement shall continue in full force and effect.
Controlling Law Venue. This Agreement and all matters relating to it shall be governed by the laws of the State of California and any action brought relating to this Agreement shall
be held exclusively in a state court in the County of Riverside.
Litigation Expenses and Attorneys’ Fees. If either party to this Agreement commences any legal action against the other party arising out of this Agreement, the prevailing party shall
be entitled to recover its reasonable litigation expenses, including court costs, expert witness fees, discovery expenses, and attorneys’ fees.
Mediation. The parties agree to make a good faith attempt to resolve any disputes arising out of this Agreement through mediation prior to commencing litigation. The parties shall mutually
agree upon the mediator and share the costs of mediation equally. If the parties are unable to agree upon a mediator, the dispute shall be submitted to JAMS or its successor in interest.
JAMS shall provide the parties with the names of five qualified mediators. Each party shall have the option to strike two of the five mediators selected by JAMS and thereafter the mediator
remaining shall hear the dispute. If the dispute remains unresolved after mediation, either party may commence litigation.
Execution. This Agreement may be executed in several counterparts, each of which shall constitute one and the same instrument and shall become binding upon the parties when at least
one copy hereof shall have been signed by both parties hereto. In approving this Agreement, it shall not be necessary to produce or account for more than one such counterpart.
Authority to Enter Agreement. Consultant has all requisite power and authority to conduct its business and to execute, deliver, and perform the Agreement. Each party warrants that the
individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and to bind each respective party. The City Manager is authorized to enter
into an amendment or otherwise take action on behalf of the City to make the following modifications to the Agreement: (a) a name change; (b) grant extensions of time; (c) non- monetary
changes in the scope of services; and/or (d) suspend or terminate the Agreement.
Prohibited Interests. Consultant maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Consultant, to
solicit or secure this Agreement. Further, Consultant warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for
Consultant, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation
of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer or employee of City, during the term of his
or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.
Equal Opportunity Employment. Consultant represents that it is an equal opportunity employer and it shall not discriminate against any subcontractor, employee or applicant for employment
because of race, religion, color, national origin, handicap, ancestry, sex or age. Such non-discrimination shall include, but not be limited to, all activities related to initial employment,
upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination.
Prevailing Wages. Consultant is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section
16000, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on "public works" and "maintenance" projects.
Consultant agrees to fully comply with all applicable federal and state labor laws (including, without limitation, if applicable, the Prevailing Wage Laws). It is agreed by the parties
that, in connection with the Work or Services provided pursuant to this Agreement, Consultant shall bear all risks of payment or non-payment of prevailing wages under California law,
and Consultant hereby agrees to defend, indemnify, and hold the City, and its officials, officers, employees, agents, and volunteers, free and harmless from any claim or liability arising
out of any failure or alleged failure to comply with the Prevailing Wage Laws. The foregoing indemnity shall survive termination of this Agreement.
Execution. This Agreement may be executed in several counterparts, each of which shall constitute one and the same instrument and shall become binding upon the parties when at least
one copy hereof shall have been signed by both parties hereto. In approving this Agreement, it shall not be necessary to produce or account for more than one such counterpart.
[Signatures on next page]
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the date first written above.
“CITY”
CITY OF LAKE ELSINORE, a municipal corporation
Grant Yates, City Manager
ATTEST:
City Clerk
APPROVED AS TO FORM:
City Attorney
“CONSULTANT”
ANIMAL FRIENDS OF THE VALLEYS, a
California non-profit corporation
By: Its:
EXHIBIT A CONSULTANT’S PROPOSAL
[ATTACHED]
EXHIBIT B
ANIMAL CONTROL FEE SCHEDULE [ATTACHED]
EXHIBIT B
Animal Friends of the Valleys
Animal Control Services
City of Lake Elsinore
Animal Friends of the Valleys, Inc.
TABLE OF CONTENTS
Understanding ……………………………………………….…………………….
-2-
Methodology and Scope of Work ……………………………………………
-2-
Company and Organization ……………………………………………………
-6-
Organization & Staffing ………………………………………………………..
-7-
Qualifications of Staff……………………………………………………………
-8-
Additional Information ….…………………………………………………….
-9-
References ………………………………………………………………………….
-10-
Priority of Field Services (Exhibit A) ……………………………………….
-12-
AFV Monthly Animal Control Log (Exhibit B) ………………………….
-13-
- 0 -
Understanding
Animal Friends of the Valleys (AFV) has provided a full range of animal control services to Lake Elsinore (City) for approximately 29 years. AFV’s purpose is the safeguarding of the
health and safety of the population of the City of Lake Elsinore and the health and safety of its domestic animals, and for the purpose of promoting the humane treatment of animals
and the stimulation of public support for enforcement of the city ordinances relating to animal control.
Methodology and Scope of Work
Field service assistance. Respond to all calls for field service assistance in accordance with the priority of call policy as described in Exhibit A, attached hereto.
Assist law enforcement, fire department, and Fish & Game as requested and in extreme situations that arise such as the removal of vicious dogs in drug raids, cock fighting, organized
dog fighting, evacuation of animals during disasters, etc.
Investigate and pursue action on complaints of public nuisances, leash law violations, and barking dog complaints. Hold hearings in compliance with municipal codes regarding public nuisances
and potentially dangerous/vicious animals.
Impoundment. Impound all animals picked up at large and collect such impound fees as may be established from time to time by resolution of the City Council.
Proper Care and Treatment. Provide care and treatment to any stray or abandoned animal in accordance with the provision of Penal Code of the State of California 597.1, 597e, and 597f.
Animal Bites. Investigate reported animal bites. AFV may initially receive animal bite reports by telephone, but shall respond in person to all reported bites by dogs, cats or by suspected
rabid or wild animals. As part of the investigation, AFV shall take appropriate steps consistent with the circumstances of each separate incident to locate and quarantine the suspected
animal(s) and/or assist the complained and/or injured party(ies) to trap the suspected animal(s). AFV shall contact and interview the bite victim (or the victim’s parent or guardian
in the case of a minor) as part of the bite investigation procedure. Bite reports shall indicate who reported the bite incident.
Quarantine. Quarantine, as prescribed by State Law and Ordinances, all animals suspected to be rabid and/or that have bitten a person or other animal. Animals may be quarantined at home
with a mandatory three time visit by an animal control
officer or at the shelter in accordance with policy, at the officer discretion. All animals shall receive proper veterinary care and proper nutrition.
AFV is responsible for the preparing and transporting of all animals that will be FRA tested at the county lab. AFV is responsible for reporting the results of the rabies test to all
interested parties.
AFV shall comply with and complete the annual report of local rabies control activities to the county and the state as required for the City.
Stray Animal Complaints. Investigate and pursue action on complaints and/or reports of potential violations of Municipal Code relating to animals, including unnecessary noise, in accordance
with such procedures adopted by the City; respond to requests from the Fire Department and contract law enforcement provider for assistance with animal related situations.
Barking Dog Complaints. Respond to and process barking dog complaints (public nuisances) in accordance with city ordinance. Hold public nuisance hearings for barking dog complaints that
have failed to be abated.
Dead Animals. Remove dead animals from the public right-of-way within City limits and from other areas upon request. In the event that such animal is on a state highway, AFV shall immediately
call CALTRANS for the removal of such animal.
Trapping. Assist city residents in the removal of domestic or wild animals from privately owned traps within twenty four (24) hours of being notified. Trapping may not be performed on
Friday or Saturday. Assist city residents in the setting of, trapping and removal of domestic and wild animals from public and private property within five (5) days.
Traps. AFV will advise, assist and may set traps and provide a trapping program for an animal at large or a wild animal on public or private property. AFV may provide traps for a rental
fee to City residents or City may purchase traps to be used only for city residents. All traps will be available to city residents on a first come, first served basis. AFV shall not
be required to stay on the property and monitor the trap unless the Executive Director or the responding Animal Control feels there is a danger to human or the animal’s life.
Return of Impounded Animals. AFV encourages the return of any lost/stray animal to the rightful owner in the field, subject to the appropriate payment of impound fees. AFV Officers and
staff will make every effort to reunite each stray animal to their owner.
Licenses for Dogs, Kennels, and Catteries. AFV shall continue to implement a comprehensive licensing program including conducting dog license inspections. AFV shall issue dog licenses
with appropriate proof of rabies vaccinations.
AFV will be responsible for sending out license renewal letters for individual dogs. AFV will be responsible for keeping the license database current for City residents regarding their
dog licenses. AFV will be responsible for sending out cattery and kennel license renewals and performing all inspections of the premises.
AFV shall verify dog license status when responding to requests for service or when responding to complaints. The Animal Control Officer, as part of said officer’s regular animal control
duties will conduct license inspection activities during animal control investigations so as to ascertain the number of unlicensed dogs, to license such dogs and gain compliance with
license requirements.
AFV will provide a verification system whereby owners can verify the status of their animal’s license by telephone.
Issuance of Warning and Citations. AFV will enforce all appropriate provisions of the ordinance including the issuance of notices of violations or citations as necessary for violations
of the provisions of said ordinance or state law. Such revenue generated would be credited against the cost of the field service contract and reflected on each invoice for services
on a monthly basis.
Service to the Public. AFV will provide service to the public on all animal matters consistent with established policies and procedures that promote courteous and efficient service
and good public relations. `
AFV personnel are trained to be pro-active when in the field. The Officers are trained to resolve animal related problems on the first attempt. AFV officers receive a minimum of forty
(40) hours training annually.
A request for service slip will be filled out on each complaint received. It will indicate:
Date and time the call was received;
Caller’s name, address and phone number;
Address in which the complaint is against;
Description of the complaint; and
Time and officer’s name the call was dispatched to.
The officers complete a daily log. Each call is logged on the daily with the time that they arrived, left the call, and the outcome of the call. The logs are turned in at the end of
each shift to the animal control supervisor. The information is available to the City and the public at all times.
Service calls are received by the AFV dispatcher. The dispatcher contacts the officer via radio. The officer prioritizes calls as they are received.
Calls will be handled on a priority basis in accordance with Exhibit A.
The animal control officers will transport animals in animal control vans or trucks that provide both air conditioning, ventilation and heating to the animal compartments to keep the
animals comfortable. The animal control vehicles are equipped with amber lights, spotlights and a beacon for safety.
AFV will provide all equipment necessary for the officers in the field including, but not limited to:
Humane traps (dog, cat, raccoon)
Snake tongs
Ketch-alls-6’, 5’ and 3’
Tranquilizer pistol
Tranquilizer rifle
Pole syringe
Nets
Shovels
Plastic bags
Food and water supplies for animals onboard
Blankets and towels
Nextel radios for communication
Tranquilizer (Anased)
Sodium Pentobarbital
Leashes
Appropriate forms and paperwork
Carriers
AFV has both a tranquilizer pistol and tranquilizer rifle that is utilized as needed.
After hour calls are received by a local answering service. The calls are then dispatched to the on-call officer.
In the event that the phone system at the shelter should be inoperable for a period, the calls received from the public will be transferred to and answered by the local answering service
and dispatched to the officers.
(o.) Responding to Non-Vector Related Animal Calls. AFV will not provide vector control for rats, mice, etc. AFV will provide information to the public for vector control, bee keeping,
etc. AFV will trap and remove skunks, opossums, raccoons, etc.
(p.) Potentially Dangerous Dog Hearings. AFV will notify the dog owner(s) and the public of upcoming potentially dangerous dog hearings. AFV will conduct the hearings and make a determination
based on the facts presented at the hearing. AFV will send the Order After Hearing to all participants that attending the hearing. AFV will set the guidelines for the keeping of said
animal (if the dog is deemed potentially dangerous). AFV will continue to monitor the situation to ensure the guidelines are being adhered to.
If the guidelines are not adhered to AFV will impound the animal for public safety and petition the courts for a menacing dog hearing to determine the fate of the animal.
(q.) Public Nuisance Hearings. AFV will notify the pet owner and the public of upcoming public nuisance hearings. AFV will conduct the hearings and will make a determination based on
the facts presented at the hearing. AFV will send an Order After Hearing within 10 days to the pet owner and all parties that attended the hearing.
(r.) Animal Cruelty / Neglect Complaints. AFV will respond immediately to all reports of animal cruelty or neglect. AFV will proceed under Penal Code 597 to prosecute all persons found
to be abusing/neglecting animals. AFV will file all charges and appear in court as necessary to assist the District Attorney in the prosecution.
Company and Organization
Animal Friends of the Valleys is a non-profit 501(c) 3 organization. AFV was formed in 1987 for the purpose of promoting humane care of animals.
AFV has been providing animal control and shelter services to the City of Lake Elsinore since October 1, 1988. AFV has sheltered the animals for Riverside County Animal Control Services
(RCAC) from Corona to the San Diego border since October 1, 1988.
Over the last 29 years, AFV has been awarded the animal control and sheltering contract for the Cities of Canyon Lake, Murrieta, and Temecula. In August 2009 AFV contracted with the
City of Wildomar to provide animal control and sheltering for the city’s animals. AFV has provided animal control and sheltering for the Pala & Rincon tribal halls. AFV is currently
providing animal control and sheltering on an as-needed basis with the Pauma Indian tribal hall. AFV has provided animal control services for Pechanga Reservation and has trained all
of the Pechanga Rangers on animal handling and animal control procedures. On July 1, 2010, AFV contracted to provide animal control services to the City of Menifee.
AFV has a five-member board of directors. The executive director, Neil Trent, is new to Animal Friends of the Valleys as of June 19, 2017, but has extensive animal care knowledge and
experience.
AFV currently employs sixty seven (67) full and part time dedicated employees. The animal control officers all attend the humane training academy and have all satisfied the requirements
prescribed by the Commission on Peace Officer Standards and Training under Penal Code 832. All animal control officers and key staff at the shelter are certified in humane euthanasia.
AFV has a proven track record with over twenty five (29) years successful experience in the operation of an animal shelter. Last year AFV cared for over 8,400 dogs & cats in the shelter
along with over 2,000 other domestic and wildlife while serving an area population of 450,000 people.
AFV provides animal control services to the cities of Canyon Lake, Lake Elsinore, Menifee, Murrieta, Temecula, and Wildomar. Those services include, but are not limited to, enforcement
of ordinances, impounding, quarantining, and isolating animals that have bitten, humane home and shelter euthanasia, licensing animals and providing databases of information about these
animals.
AFV currently operates two locations. The AFV Low Cost Spay/Neuter Clinic is located at 29001 Bastron Ave. in Lake Elsinore, California. This clinic could also be used as a temporary
shelter in the event of a disaster. The animal shelter is located at 33751 Mission Trail, Wildomar, California.
The contracted cities and county receive a direct financial benefit of the nonprofit function of AFV through our humane education, our low cost vaccination & spay/neuter clinic, low
income food giveaway and spay/neuter programs that are offered without additional costs to the cities and county. These programs are funded with donations made by AFV’s generous charitable
donors and fundraising efforts.
AFV maintains a database of information regarding animals and their owners. All information required to license an animal is entered into a fully computerized system that tracks the
owner, animal, license and rabies information where it can be easily accessed. Animal control officers and supervisors keep a log of time that is spent on each city’s services. The
animal control department enters all calls that are received along with the outcome of the calls on the computerized system. All monies are collected and deposited into a local bank
with backup paperwork filed.
Monthly financial statements are prepared in conformity with generally accepted accounting principles in the United States of America.
Organization and Staffing
Upper management is limited and consists of an executive director, chief animal control officer, director of animal care, director of administration, director of client
services and a director of development. The management team has over 90 combined years of animal experience.
In 2015-2016, the shelter was supported by 1,532 enthusiastic volunteers, who contributed over 23,091 hours of their time for the animals. The officers rotate between all of the cities
that AFV serves. AFV employs ten (10) animal control officer and four (4) dispatchers.
QUALIFICATIONS OF STAFF:
Applicable Supervisory Staff:
Neil Trent
Executive Director - (AFV 3 months)
Mr. Trent has over 30 years experience in promoting animal welfare. He began his career in London with the British Royal Society for the Prevention of Cruelty to Animals (RSPCA) in the
Law Enforcement Division and subsequently as a training officer for the RSPCA in Australia. He served as the Regional Director of the World Society for the Protection of Animals (WSPA)
and the Executive Director of Humane Society International, the international arm of the Humane Society of the United States, traveling to numerous countries in the developing world
to implement and promote animal welfare programs. He has run shelters in California and Colorado, arriving at the Animal Welfare League of Arlington (AWLA) in the fall of 2010.
While at AWLA he pioneered numerous new programs, including an expansion of transfers with rescue partners, a new trap-neuter-release program (TNR), dog play- groups, an in-house veterinary
suite, a new behavior/intervention team, new dog and cat enrichment, a "pit-crew" to focus on bully-breed adoptions, an expanded volunteer program, new foster program and a neo-natal
kitten foster training initiative. He has led two mini capital campaigns and has built new cat housing accommodation and renovated the dog housing accommodation
He is a Leadership Arlington Alumni (Class of 2012) and has served two terms on the National Board of the Society of Animal Welfare Administrators. Most recently he was the recipient
of the prestigious Humane Society International Outstanding Animal Protection award.
Monqunec Middleton
Chief Animal Control Officer - (AFV 13 years)
Prior to her employment with AFV, Ms. Middleton was the office manager and lead veterinary technician for Sunnymead Animal Hospital for 20 years. She has extensive knowledge of animal
husbandry, proper handling, and restraint of all animals, disease control, and proper animal care.
For the past twelve years, Ms. Middleton has been employed by AFV. She held the position of animal control officer until she was appointed as the Field Operations Supervisor/ Hearing
Officer. She is responsible for on-site officer training. She currently oversees ten animal control officers and four dispatchers.
She is certified in euthanasia, asp/baton and Oleoresin Capsicum Defense Spray.
Kathy McIntire
Director of Administration - (AFV 9 years)
Ms. McIntire oversees all administrative duties including all data entry, processes accounts payables and receivables and billing for six cities and RCAC. She manages licensing databases
and oversees all aspects of the citation department for six cities.
Ms. McIntire has a proven track record of accurately completing research, reporting, information management, and business-development efforts within budget requirements. She is adept
at developing and maintaining detailed administrative and procedural processes that reduce redundancy, improve accuracy and efficiency, and achieves organizational objectives.
Additional Information:
AFV administers and oversees the Herdina Grant ($10,000) for The Community Foundation. The Herdina Grant offers assistance to low-income senior citizens for medical needs for their pets.
AFV was named as a beneficiary in the Lynette Dryden Trust. Animal Friends of the Valleys has established the Lynette Dryden Memorial Animal Care Fund to ensure that low income individuals
can continue to enjoy the mental and physical health benefits of having pets, while reducing the financial burden of caring for these pets. AFV has released $20,000 for 2017 that will
be been used to help low- income families in the cities of Canyon Lake, Lake Elsinore, Menifee, Murrieta, Temecula and Wildomar with medical assistance and spaying and neutering assistance
for their pets.
AFV employs a Humane Educator that works closely with and in area schools to provide tours and presentations. She teaches children kindness, compassion and animal care. AFV offers “Furry
Friends Kids Camp” in the spring and summer at the shelter.
AFV offers in-home humane euthanasia services to area residence when the time comes to put their ill, injured or elderly pet to rest. Many Lake Elsinore residents have utilized this
service and always send letters of praise and appreciation.
References:
Current animal control & sheltering contracts:
Lake Elsinore City Hall Contact: Grant Yates 130 S. Main St.
Lake Elsinore, Calif. 92530 (951) 674-3124
Canyon Lake City Hall Contact: Aaron Palmer 31516 Railroad Cyn. Rd. Canyon Lake, Calif. 92584 (951) 244-2955
Murrieta City Hall Contact: Brian Ambrose One Town Square 24601 Jefferson Ave.,
Murrieta, Calif. 92562
(951) 698-1040
Temecula City Hall Contact: Aaron Adams 43200 Business Park Dr. Temecula, Calif. 92589
(951) 694-6444
Wildomar City Hall Contact: Gary Nordquist
23873 Clinton Keith Rd., Suite #201
Wildomar, Calif. 92595
(951) 677-7751
Menifee City Hall Contact: Gina Gonzalez 29714 Haun Road
Menifee Calif. 92586
(951) 672-6777
Pauma Indian Reservation Contact: Ray Otero-Chief of Police
P.O. Box 369 Pauma, Calif. 92061 (760) 638-0088
Exhibit A
Priority of Field Services
An Animal Control Officer will respond to medical emergencies and other emergencies involving danger to humans within 30 minutes or less during regular service hours, Monday through
Friday, 8:00 a.m. - 5:00 p.m. and within 60 minutes or less after regular service hours, on Saturdays and Sundays and holidays.
Response time to non-emergency calls will be within 24 hours. Barking dog and public nuisance complaints will be handled within 72 hours.
Emergency calls - During regular service hours
PRIORITY ONE: To be handled immediately.
Animals endangering health or safety of the public
Aggressive stray animals at large
Animal bites, involving animals at large
Sheriff, police, fire request for emergency service
Animal cruelty/neglect complaints
PRIORITY TWO:
Sick or injured stray animals
Animals in distress
Humane investigation-life threatening
Livestock or equine at large
PRIORITY THREE:
a. Dead animals on public property
Emergency calls & after regular service hours - To be handled immediately:
Animals endangering health or safety of the public
Sheriff, police, fire request for emergency service
Aggressive stray animals at large
Animal bites, involving animals at large
Sick or injured stray animals
Animals in distress
Humane investigations- life threatening
Non-emergency calls
Impound of confined stray animals
Quarantine of confined, owned animals
Quarantine release of biting animals
Leash law enforcement
Permit investigations
Humane investigation- non life threatening
Public nuisance investigations
Exhibit B
AFV Monthly Animal Control Log
LAKE ELSINORE ANIMAL CONTROL STATS
2017
JAN
FEB
MAR
APR
MAY
JUN
JUL
AUG
SEP
OCT
NOV
DEC
TOTAL
AFTER HOUR CALLS
0
CALLS RESPPONDED TO
0
HOURS
0
QUARANTINES
0
CITATIONS ISSUED
0
VIOLATIONS ISSUED
0
HEARINGS
0
LICENSES SOLD
0
MILEAGE
0
OWNER TURNED IN DOGS
0
STRAY DOGS IMPOUNDED
0
OWNER TURNED IN CATS
0
STRAY CATS IMPOUNDED
0
OWNER TURNED IN OTHERS
0
STRAY OTHERS IMPOUNDED
0
EDUCATION PRESENTATIONS
0
Animal Friends of the Valleys and
City of Lake Elsinore
Current Contract
Existing contract scope of service requires 1 full time officer to cover the City of Lake Elsinore, 5 days per week, 8 hours along with after hour calls and vet services for emergency
animals. For the fiscal year 2016-2017, cost is $247,611 annually. The estimated cost of license and citation revenue collected for the City during FY 2016-2017 is $158,141. The net
cost to the City is
$89,470. The contract calls for a 2.5% annual increase per year.
Flat Billing - $7,500* per month with AFV retaining all licenses and citation revenue collected. There would be no automatic increase per year.
Proposed Contract – Adding ½ Part-Time Officer
Proposed contract scope of service requiring 1 ½ full time officers to cover the City of Lake Elsinore, 5 days per week, 12 hours along with after hour calls and vet services for emergency
animals. The proposed cost is approximately $340,000 annually. The estimated cost of license and citation revenue collected for the City during the year is $165,000. The net cost to
the City is $175,000. The contract would call for a 2.5% annual increase per year.
Flat Billing - $14,500* per month with AFV retaining all licenses and citation revenue collected. There would be no automatic increase per year.
Proposed Contract – Adding 1 Full-Time Officer
Proposed contract scope of service requiring 2 full time officers to cover the City of Lake Elsinore, 5 days per week, 16 hours along with after hour calls and vet services for emergency
animals. The proposed cost is approximately $430,000 annually. The estimated cost of license and citation revenue collected for the City during the year is $165,000. The net cost to
the City is $265,000. The contract would call for a 2.5% annual increase per year.
Flat Billing - $21,000* per month with AFV retaining all licenses and citation revenue collected. There would be no automatic increase per year.
*These figures are proposed with the City’s current licensing structure in place.
ANIMAL CONTROL REPORT 2016-2017
TOTALS FOR CITY OF LAKE ELSINORE
TOTAL
DESCRIPTION
Jul-16
Aug-16
Sep-16
Oct-16
Nov-16
Dec-16
Jan-17
Feb-17
Mar-17
Apr-17
May-17
Jun-17
Total calls
312
387
364
321
301
236
274
242
284
242
2963
After Hours Calls
27
17
25
15
8
12
9
13
19
17
162
Animal Welfare Checks
20
35
23
19
13
10
27
23
9
21
200
Vicious
7
3
5
3
5
5
6
8
11
6
59
Noise Nuisance
21
39
36
39
47
30
33
22
37
35
339
Confined Stray Animal
11
22
17
17
21
29
26
25
34
24
226
QT (bite to human)
11
18
15
5
6
9
10
9
6
5
94
Incidents (bite to animal)
8
4
6
1
1
6
4
7
7
4
48
Dead Animal
21
32
17
27
27
20
29
16
27
14
230
Rattlesnake/snake
14
10
11
7
0
1
2
2
14
15
76
Running at Large
54
60
56
63
40
48
72
52
58
53
556
Injured Animal
15
8
11
6
6
8
6
8
11
11
90
Trapped
9
12
37
4
13
7
14
6
14
6
122
Kennel/Cattery Violations
2
5
5
3
6
1
2
4
2
3
33
License Violations
24
45
38
35
36
32
34
34
34
37
349
Prohibition of Sales
0
0
0
0
0
0
0
0
0
1
1
Hit by Car
2
4
5
4
2
4
3
2
2
3
31
Confinement Check
33
49
37
45
29
37
32
45
40
46
393
Saturday Calls
61
50
57
57
24
26
25
40
31
40
411
Mileage
2709
2673
2499
2061
1941
1619
1853
1906
2022
19283
Citations Issued
387
306
457
321
188
198
213
57
210
2337
Licenses Sold
434
431
393
411
374
276
324
419
480
3542
ANIMAL CONTROL REPORT 2015-2016
TOTALS FOR CITY OF LAKE ELSINORE
TOTAL
DESCRIPTION
Jul-15
Aug-15
Sep-15
Oct-15
Nov-15
Dec-15
Jan-16
Feb-16
Mar-16
Apr-16
May-16
Jun-16
Total calls
350
323
332
368
332
351
344
362
378
395
452
461
4448
After Hours Calls
24
30
28
18
16
14
18
15
21
15
24
20
243
Animal Welfare Checks
20
22
17
14
16
15
19
20
17
18
16
27
221
Vicious
7
8
8
11
10
11
8
1
4
6
7
10
91
Noise Nuisance
31
21
21
30
36
32
27
36
32
28
29
25
348
Confined Stray Animal
20
17
22
26
27
29
18
11
21
22
24
20
257
QT (bite to human)
13
1
16
6
4
3
5
14
5
8
9
9
93
Incidents (bite to animal)
5
9
4
4
4
3
4
10
1
11
3
4
62
Dead Animal
18
34
26
17
20
19
28
27
21
29
30
28
297
Rattlesnake/snake
9
20
18
10
3
2
0
4
9
13
13
22
123
Running at Large
55
64
66
110
60
80
87
61
67
60
57
43
810
Injured Animal
21
21
8
8
10
5
7
11
15
11
29
20
166
Trapped
12
12
7
11
4
7
15
8
8
13
13
7
117
Kennel/Cattery Violations
8
3
6
5
6
2
2
3
5
10
3
3
56
License Violations
36
36
31
35
36
23
22
45
48
46
46
33
437
Prohibition of Sales
0
0
3
0
0
0
0
0
1
0
0
0
4
Hit by Car
4
3
4
3
1
1
4
3
4
4
3
3
37
Confinement Check
28
36
32
45
29
45
34
24
31
27
36
15
382
Saturday Calls
39
70
50
66
42
55
61
47
52
47
51
43
623
Mileage
3135
2314
2449
2842
2308.5
2542
2145
2670
2750
2852
3103
3132
32242.5
Citations Issued
415
308
221
243
222
144
96
275
448
536
567
535
4010
Licenses Sold
330
330
341
349
323
263
336
333
457
424
497
442
4425