Loading...
HomeMy WebLinkAboutItem No. 11 Emergency Management Perf Grant EMPG 2017REPORT TO CITY COUNCIL To:Honorable Mayor and Members of the City Council From:Grant Yates, City Manager Prepared by:Catherine Eakins, Public Works Administration Assistant Date:July 11, 2017 Subject:Application and Acceptance of the Emergency Management Performance Grant (EMPG 2017) Recommendations 1. Authorize the application and accept the Emergency Services Grant for the Emergency Management Performance Grant (EMPG 17); and, 2. Authorize revenue appropriation of $16,253 to Emergency Services Grant Revenue (100- 9999-4703) to offset the EMPG17 expense. Background The Public Works Department recently accepted on behalf of the City, an invitation to apply for the FY2017 Emergency Management Performance Grant (EMPG-17); award amount will be disclosed on approval of application. This grant is a dollar-for-dollar match. Upon receipt of the notification from Cal-OES of the grant approval, the City will then be required to commence the purchasing process for the amount of the grant. Discussion These funds are used to sustain the Emergency Services capabilities for cities. The Public Works Department will use this grant to offset the cost for Emergency Services training and supplies. Fiscal Impact The Emergency Management Performance Grant Program (EMPG17) provides cost reimbursement up to 50% with a minimum 50% local match ($16,139), for which the City will use the Public Works Emergency Services Fund. Exhibits EMPG17 –Exhibit A – FY17 EMPG Information EMPG17 –Exhibit B – 2017 EMPG City Application FY17 EMPG Information The information below is based on the FY16 EMPG Guidance and may change in part or whole to accommodate any changes to legislation and/or state compliance requirements. Purpose of this Subaward The purpose of the Emergency Management Performance Grant (EMPG) Program is to provide federal funds to states to assist state, local, and tribal governments in preparing for all hazards. Funds provided under the EMPG must be used to support activities that contribute to the Operational Area’s capability to prevent, prepare for, mitigate against, respond to, and recover from emergencies and disasters, whether natural or man-made. Performance Period The overall performance period for FY17 EMPG is July 1, 2017 through March 31, 2018. Pending receipt of all valid application materials, subrecipients may request retroactive reimbursement of Financial Management Forms Workbook (FMFW) approved activities and budgeted items to the start of the performance period listed above; with the exception of equipment and critical emergency supplies. Procurement of equipment and critical emergency supplies shall occur only after the OA is in award and the subrecipient receives an official award letter, and any applicable federal, as well as state, restrictions associated with these items have been met. All subaward activities must be completed and all grant funds expended within the designated period. Final reimbursement requests must be received by the OA no later than April 10, 2018. Match Information The FY17 EMPG requires a dollar-for-dollar match. This can be cash or third party in-kind contributions. Refer to 2 C.F.R. § 200.29 and § 200.306 for specific details. You cannot use federally funded staff or purchases as a match. If you are using staff time as a match then you must have that time recorded in your financial management system as such. Staff time must be recorded and EMPG activity must be noted on that record. Functional time sheets may be required. Records must be maintained with documentation showing the project that the match time is supporting and activities. Time sheets must be kept along with a copy of the payroll register or copy of actual pay stub. Applicant Responsibilities The applicants’ responsibilities are to: 1. Submit a finalized FMFW application, both electronic copy and hard copy, to the OA as soon as possible, but no later than July 7, 2017; along with all other required application components. 2. Comply with all terms and conditions contained in the Grant Assurances submitted with the FY17 EMPG application. In addition, if the OA subawards funds to other entities, their subaward agreements/contracts must also include these same terms and conditions; along with any local requirements. EXHIBIT A 3. Prepare and submit timely Performance Reports for the duration of the performance period. 4. Maintain financial management systems that support subaward activities in accordance with 2 C.F.R. § 200.302. 5. Submit revision requests to the OA and obtain approval prior to incurring any associated expenditures; if changes are required after the initial subaward. Further details are included in this guidance under “Subaward Modifications.” 6. De-obligate unexpended subaward funds to the OA after all work has been completed and reimbursements have been disbursed. 7. Maintain property, programmatic, and financial records in accordance with the 2 C.F.R. Part 200 record retention requirements. 8. Comply with the audit requirements in 2 C.F.R. Part 200 Subpart F—Audit Requirements. 9. Complete all EMPG requirements associated with federal and state objectives; including but not limited to, staff training and exercises. 10. Submit all subaward-related paperwork including: Performance Reports, Reimbursement Requests, Modification Requests, and Amendments, by the identified due dates. 11. Comply with 2 C.F.R. Part 200 and FEMA Grant Programs Directorate (GPD) Policies. 12. Comply with DHS FY 2017 EMPG Program NOFO and the Cal OES FY 2017 EMPG Program - California Supplement to the Federal Program NOFO, as applicable. Procurement (2 CFR 200.320) You must use the most stringent rule for procurement whether it be City, State or Federal. The State/Federal standard is as follows: Micro Purchase- $3.5 K and requires no quotes but should be equitable distribution. Small Purchase- is up to $150,000 and requires at least 3 quotes but does not require a cost or price analysis. Sealed Bids- are greater than $150,000 and require a minimum of 3 bids and price is a major factor and is used for construction projects. Competitive Proposals- are for fixed price or cost reimbursement greater than $150,000 and requires 3 bids and RFPs with evaluation methods. Sole Source- (or noncompetitive) procurements exceeding the simplified acquisition threshold (which is currently set at $150,000) require Cal OES prior written approval. Note: This method of procurement must be approved by your local Purchasing Agent prior to submitting a request to the OA for Cal OES approval. A copy of the Purchasing Agent’s approval must be included with the Sole Source Form submission; additional documentation supporting the procurement effort may also be requested for review by Cal OES. NIMS Adoption In accordance with the Homeland Security Presidential Directive (HSPD)-5, Management of Domestic Incidents, the adoption and implementation of the National Incident Management System (NIMS) is a requirement to receive federal preparedness assistance, through grants, contracts, and other activities. By accepting this award you are certifying that your agency will complete the NIMS Implementation Tool, is working on your metrics, and has adopted and implemented NIMS. Validating Capabilities Objective: Exercise All EMPG Program-funded personnel shall participate in no less than three exercises in a 12- month period. This 12-month period shall be the subaward performance period of July 1, 2016 – June 30, 2017, regardless of time extensions. EMPG Program-funded personnel are any personnel paid at any percentage with EMPG funding, including M&A staff. There is no specific requirement for level of “participation” in the exercises; so, observation and attendance satisfies the objective. The exercises can be of any type (e.g., discussion-based or operations-based) within the performance period (see https://www.fema.gov/media-library/assets/documents/32326). 2. An After Action Report/Improvement Plan (AAR/IP) must be completed by the host of each EMPG-funded exercise and submitted to hseep@fema.dhs.gov, and a copy sent to your EMPG Program Specialist within 90 days after the completion of an exercise. 3. A summary of all collected corrective action items and the tracking of their implementation shall be reported as part of the EMPG quarterly reporting. Additional information and guidance related to AAR/IPs and the National Exercise Program (NEP) Base Plan can be found on the Homeland Security Exercise and Evaluation Program (HSEEP) website at https://www.fema.gov/media-library/assets/documents/32326. Note: It is acceptable to submit an Exercise Summary Report for Seminars and Workshops in lieu of a full AAR/IP. E-mail the copies of the AAR/IPs to the OA. Validating Capabilities Objective: Training Training activities supported with EMPG Program funds should strategically align to the NPG core capability identified in the MY-TEP. To ensure the development of a professional emergency management workforce, all EMPG Program-funded personnel shall complete 11 training requirements and record proof of completion. EMPG Program-funded personnel are any personnel paid at any percentage with EMPG funding; this includes M&A staff funded by EMPG Program funds. All EMPG Program-funded personnel shall complete the following training requirements by April 1, 2018: National Incident Management System (NIMS) Training: IS 100.b Introduction to Incident Command System (ICS) IS 200.b ICS for Single Resources and Initial Action Incident IS 700.a National Incident Management System, An Introduction IS 800.b National Response Framework, An Introduction FEMA Professional Development Series (PDS): IS 120.a Introduction to Exercises IS 230.d Fundamentals of Emergency Management IS 235.c Emergency Planning IS 240.b Leadership and Influence IS 241.b Decision Making and Problem Solving IS 242.b Effective Communication IS 244.b Developing and Managing Volunteers The aforementioned listed courses are available on-line and at no cost from the FEMA Emergency Management Institute (EMI) at the following links: http://training.fema.gov/IS/NIMS.aspx & http://training.fema.gov/is/searchis.aspx?search=PDS Note: The “G” course series and classroom-based equivalents can be used as an alternate to satisfy these training requirements. Past completion of the above courses (or qualifying equivalent) is considered acceptable in meeting this requirement. Recorded proof of completion, such as certificates of completion, must exist and be kept on file by the subrecipient and be made available for review upon request. Training Feedback Number In order for EMPG Program funds to be utilized for training-related purposes, subrecipients must first obtain a Training Feedback Number. Training Feedback Numbers must be obtained no later than thirty (30) days prior to the training event. All terrorism related training must go to bid no matter the cost. TLO training cannot be provided by any other entity outside of the jurisdiction’s fusion center. To be considered for a Training Feedback Number, subrecipients must complete a Training Request Form and submit it electronically to Cal OES. Training tracking numbers are not required at the time of application however will be required prior to the OA application going to the state. You will be notified as to when we will need the number. Training Request Forms can be completed at the following link: https://w3.calema.ca.gov/WebPage/trainreq.nsf/TrainRequest?OpenForm System for Award Management (SAM) The System for Award Management (SAM) includes information regarding entities debarred, suspended, proposed for debarment, excluded or disqualified under the non-procurement common rule, or otherwise declared ineligible from receiving federal contracts, certain subcontracts, and certain federal assistance and benefits. Contractor disbarment verification can be obtained from the following website: https://www.sam.gov. Maintenance and Sustainment The use of EMPG funds for maintenance contracts, warranties, repair or replacement costs, upgrades, licenses, and user fees are allowable under all active and future grant awards, unless otherwise noted. With the exception of maintenance plans purchased incidental to (i.e., at the same time and under the same subaward as) the original purchase of the system or equipment, the period covered by a maintenance agreement or warranty plan must not exceed the period of performance of the specific grant funds used to purchase the plan or warranty, and address the requirements identified in FEMA Information Bulletin (IB) 379. Supplanting Grant funds must be used to supplement existing funds, not replace (supplant) funds that have been appropriated or budgeted for the same purpose through non-federal sources. In the event that supplanting is suspected, the subrecipient will be required to supply documentation demonstrating or certifying that a reduction in non-federal resources occurred for reasons other than the receipt, or expected receipt, of federal funds. STRATEGIC GOALS AND OBJECTIVES 1. Enhance prevention and detection capabilities to protect our state and critical infrastructure from all hazards. Objective 1.5 Institutionalize hazard identification, risk assessment, and hazard-mitigation planning to reduce vulnerability and provide e 2. Strengthen California’s ability to plan, prepare for and mitigate disasters, emergencies and terrorist events. Objective 2.1 Enhance state and regional operational capabilities and readiness. Objective 2.2 Strengthen planning for both intentional and natural disasters. Objective 2.3 Encourage citizen preparedness while integrating the needs of vulnerable populations. Objective 2.4 Provide tools to develop and maintain continuity plans for both the private and public sector. Objective 2.5 Enhance agriculture food systems and animal health preparedness. Objective 2.6 Expand statewide training and exercises across all mission areas, while enhancing professional training for emergency m Objective 2.7 Enhance resource management through implementation of the California Metrics project. 3. Effectively respond to and quickly recover from both intentional and natural disasters. Objective 3.1 Institutionalize Recovery Planning Objective 3.3 Increase regional readiness by enhancing primary and alternate EOCs. Relevant activities include exercises to enable pa appropriately equipped and that all reference resources are accurate and current. Objective 3.4 Expand the Standardized Emergency Management System (SEMS) to ensure inclusion of all customer groups. Objective 3.5 Strengthen alert and warning systems to ensure the delivery of clear and consistent public information. Objective 3.6 Enhance Geographic Information system (GIS) and information-mapping capabilities. Objective 3.7 Strengthen operable and interoperable communications. 5. Strengthen and unify Cal EMA’s operations and management to increase operational efficiency and effectiveness Objective 5.1 Develop and implement Agency retention plans. Objective 5.2 Increase organizational opportunities for learning and professional growth. Objective 5.3 Coordinate and align California’s emergency management planning efforts to achieve overall consistency. Core Capabilities by Mission Area Prevention Protection Mitigation Response Recovery Planning Public Information and Warning Operational Coordination Forensics and Attribution Access Control and Identity Verification Community Resilience Critical Transportation Economic Recovery Intelligence and Information Sharing Intelligence and Information Sharing Long-term Vulnerability Reduction Environmental Response/Health and Safety Health and Social Services Interdiction and Disruption Interdiction and Disruption Risk and Disaster Resilience Assessment Fatality Management Services Housing Screening, Search, and Detection Screening, Search, and Detection Threats and Hazard Identification Infrastructure Systems Infrastructure Systems Physical Protective Measures Mass Care Services Natural and Cultural Resources Risk Management for Protection Programs and Activities Mass Search and Rescue Operations Cybersecurity On-scene Security and Protection Supply Chain Integrity and Security Operational Communications Public and Private Services and Resources Public Health and Medical Services Situational Assessment Planning, Public Information and Warning, and Operational Coordination are core capabilities common to all mission areas. FY17 Allocation E-1: City/County Population Estimates with Annual Percent Change January 1, 2016 FY17 EMPG County/City Population $603,885 1/1/2016 % 5K Base Per Capita Total Riverside 2,347,828 $145,000 $428,690 Banning 30,834 1.313% $5,000 $5,630 $10,630 Beaumont 45,118 1.922% $5,000 $8,238 $13,238 Calimesa 8,289 0.353% $5,000 $1,513 $6,513 Canyon Lake 10,681 0.455% $5,000 $1,950 $6,950 Cathedral City 54,261 2.311% $5,000 $9,908 $14,908 Coachella 45,407 1.934% $5,000 $8,291 $13,291 Corona 164,659 7.013% $5,000 $30,065 $35,065 Eastvale 63,162 2.690% $5,000 $11,533 $16,533 Hemet 80,070 3.410% $5,000 $14,620 $19,620 Indian Wells 5,412 0.231% $5,000 $988 $5,988 Indio 88,058 3.751% $5,000 $16,079 $21,079 Lake Elsinore 61,006 2.598% $5,000 $11,139 $16,139 La Quinta 39,977 1.703% $5,000 $7,299 $12,299 Menifee 89,004 3.791% $5,000 $16,251 $21,251 Moreno Valley 205,383 8.748% $5,000 $37,501 $42,501 Murrieta 113,795 4.847% $5,000 $20,778 $25,778 Norco 26,896 1.146% $5,000 $4,911 $9,911 Palm Desert 49,335 2.101% $5,000 $9,008 $14,008 Palm Springs 46,654 1.987% $5,000 $8,519 $13,519 Perris 73,722 3.140% $5,000 $13,461 $18,461 Riverside 324,696 13.830% $5,000 $59,286 $64,286 Temecula 109,064 4.645% $5,000 $19,914 $14,000 Wildomar 35,168 1.498% $5,000 $6,421 $11,421 Balance of County 364,413 15.521% $5,000 $66,538 $176,496 Enter your City Name as the grant recipient Enter your City's DUNS# Enter your Agency's Name as implementating Agency Enter your Agency's DUNS# Enter the appropriate addresses Enter the Federal Employer ID# Complete and sign the Grant Manager section Enter your Agency Name in the Field Provided Make sure to provide a solid need for whatever your project is and include how you came up with the need Use the below "Total" Amount as your reimburseable amount (in yellow) County/City Population $603,885 1/1/2016 %5K Base Per Capita Total Riverside 2,347,828 $145,000 $428,690 Banning 30,834 1.31%$5,000 $5,630 $10,630 Beaumont 45,118 1.92%$5,000 $8,238 $13,238 Calimesa 8,289 0.35%$5,000 $1,513 $6,513 Canyon Lake 10,681 0.46%$5,000 $1,950 $6,950 Cathedral City 54,261 2.31%$5,000 $9,908 $14,908 Coachella 45,407 1.93%$5,000 $8,291 $13,291 Corona 164,659 7.01%$5,000 $30,065 $35,065 Eastvale 63,162 2.69%$5,000 $11,533 $16,533 Hemet 80,070 3.41%$5,000 $14,620 $19,620 Indian Wells 5,412 0.23%$5,000 $988 $5,988 Indio 88,058 3.75%$5,000 $16,079 $21,079 Lake Elsinore 61,006 2.60%$5,000 $11,139 $16,139 La Quinta 39,977 1.70%$5,000 $7,299 $12,299 Menifee 89,004 3.79%$5,000 $16,251 $21,251 Moreno Valley 205,383 8.75%$5,000 $37,501 $42,501 Murrieta 113,795 4.85%$5,000 $20,778 $25,778 Norco 26,896 1.15%$5,000 $4,911 $9,911 Palm Desert 49,335 2.10%$5,000 $9,008 $14,008 Palm Springs 46,654 1.99%$5,000 $8,519 $13,519 Perris 73,722 3.14%$5,000 $13,461 $18,461 Riverside 324,696 13.83%$5,000 $59,286 $64,286 Temecula 109,064 4.65%$5,000 $19,914 $14,000 Wildomar 35,168 1.50%$5,000 $6,421 $11,421 Balance of County 364,413 15.52%$5,000 $66,538 $176,496 Please refer to the Core Capabilities & Goals & Objectives tab to enter those areas of the Proj. Description page Please see the "Additional Forms" tab for forms that will be necessary to submit to the OA FY17 EMPG- You must be able to provide a dollar for dollar match! You must enter the appropriate AEL for the equipment along with the AEL Title which is beside the AEL #. Make sure you look to see if EMPG is noted as an allowable Grant for the item. Click on the 2017 Budget Sheet Enter your Agency Name in the field provided This is a 3 page application. You must enter all information requested on all pages. DO NOT CHANGE THE FORMAT OF THIS WORKBOOK! Enter the match amounts in the appropriate area (cash, salaries are considered as cash match, or in-kind, volunteer time is considered in-kind) E-1: City/County Population Estimates with Annual Percent Change 1-Jan-16 In the "Description" column please be sure to be descriptive but do not use agency jargon. Click on the Coversheet Approved equipment can be found on the AEL @ https://www.fema.gov/authorized-equipment-list . Make sure you are looking at equipment allowed under EMPG Enter the Solution Area and Sub Solution Area for each line item Complete and sign the Authorized Agent section making sure that the Authorized Agent has the authority from your governing body to sign this document Click on the Project Description Tab Enter the amount you will be awarded as identified in the below chart under Federal Move your cursor over the small red arrows in the upper right hand corners of the header fields to read instructions for that column Move your cursor over the small red arrows in the upper right hand corners of the header fields to Be descriptive but concise in the Project Description(what are you buying ) You will need to complete the information in the Milestone column FY17 EMPG 95-6000707 FMFW v1.15(a) - 2015 A- Emergency Management Personnel Training Capability: Goal: Objective: At the 3-month mark, this project will be __% complete and $___ funds will be expended. At the 6-month mark, this project will be __% complete and $___ funds will be expended. At the 9-month mark, this project will be __% complete and $___ funds will be expended. B- Emergency Management Staffing Capability: Goal: Objective: At the 3-month mark, this project will be __% complete and $___ funds will be expended. At the 6-month mark, this project will be __% complete and $___ funds will be expended. At the 9-month mark, this project will be __% complete and $___ funds will be expended. C- Community Preparedness Capability: Goal: Objective: At the 3-month mark, this project will be __% complete and $___ funds will be expended. At the 6-month mark, this project will be __% complete and $___ funds will be expended. At the 9-month mark, this project will be __% complete and $___ funds will be expended. D- EOC Readiness Capability: Goal: Objective: Ensure the County/cities are staffed and equipped with needed operational equipment in order to handle emergencies within and outside of each of our jurisdictions. "Cities will purchase equipment necessary to update and enhance the capabilities of their EOCs. Equipment: Emergency Lighting us mobile and can be used outdoors if necessary where ever EOC is mobilized. TVs needed for EOC monitoring of emergency situations. All equipment is mobile free standing. As risks increase it is imperative that our local and regional EOCs are outfitted and ready to accommodate staffing in the event there is a need. Relevant activities include ensuring that emergency facilities are appropriately equipped and that all reference resources are accurate and current. At the 3-month mark, this project will be 50% complete and $15,000, funds will be expended. At the 6-month mark, this project will be 100% complete and $32,391.86 funds will be expended. At the 9-month mark, this project will be 100% complete and $32,391.86 funds will be expended. E- Emergency Management Preparedness Capability: Goal: Objective: At the 3-month mark, this project will be 25% complete and $2,981 funds will be expended. At the 6-month mark, this project will be 50% complete and $5,962 funds will be expended. At the 9-month mark, this project will be 75% complete and $8,943 funds will be dd F- Alert and Warning Capability: Goal: Objective: At the 3-month mark, this project will be __% complete and $___ funds will be expended. At the 6-month mark, this project will be __% complete and $___ funds will be expended. At the 9-month mark, this project will be __% complete and $___ funds will be dd Project Milestone Project Name Capabilities, Goal & Objective Project Description Need FMFW v1.15(a) - 2015 Project Milestone Project Name Capabilities, Goal & Objective Project Description Need G- Communications Capability: Goal: Objective: At the 3-month mark, this project will be __% complete and $___ funds will be expended. At the 6-month mark, this project will be __% complete and $___ funds will be expended. At the 9-month mark, this project will be __% complete and $___ funds will be dd H- Capability: Goal: Objective: At the 3-month mark, this project will be __% complete and $___ funds will be expended. At the 6-month mark, this project will be __% complete and $___ funds will be expended. At the 9-month mark, this project will be __% complete and $___ funds will be dd I-Capability: Goal: Objective: At the 3-month mark, this project will be __% complete and $___ funds will be expended. At the 6-month mark, this project will be __% complete and $___ funds will be expended. At the 9-month mark, this project will be __% complete and $___ funds will be expended. CFDA # 97.067 Agency Name: CITY OF LAKE ELSINORE Allocated Amount: Project Line Item Description (Include quantities for equipment)A.E.L Number Individual AEL Title Solution Area Solution Area Sub-category Planning end Product Personnel Name Consultant Name Hold Trigger SAFECOM Guidance Consulted Requested Amount D Emergency Lighting System (Qty. 4)030E-03-LTPA Lighting, portable area illumination Equipment Other Authorized Equipment N/A YES $14,936.50 D Magnetic Mobile Dry Erase Board (Qty. 4)21GN-00-OCEQ Equipment and supplies, informational/ emergency operation/Fusion center Training Course Delivery & Evaluation-Materials & Supplies N/A YES $3,155.00 D TV Stand / Media Cart (Qty. 4)19MH-00-CART Cart, Field Training Course Delivery & Evaluation-Materials & Supplies N/A YES $4,434.79 D LG 65" Class HD TV (Qty. 4)21GN-00-OCEQ Equipment and supplies, informational/ emergency operation/Fusion center Training Course Delivery & Evaluation-Materials & Supplies N/A YES $4,768.96 D Dyson Cool Purifiers (Qty. 4)19GN-00-FANV Fan, cooling, heating/ventilation Equipment Course Delivery & Evaluation-Materials & Supplies N/A YES $1,792.93 D Big Bucket of Water (with 100 pouches) (Qty.28)19FD-01-WATR Water, portable, packaged Planning Other Authorized Equipment N/A YES $1,023.80 D Deluxe Survivor Variety Food Storage Buckets 700 Servings (Qty. 12)19FD-01-URAT Rations, unit feeding Planning Other Authorized Equipment N/A YES $2,279.88 $32,391.86 2017 EMPG - CFDA # 97.042 Move your cursor next to the red arrow in each of the header cells to read the instructions for that cell entry. 16,139.00$ Prevention Protection Mitigation Response Recovery Forensics and Attribution Access Control and Identity Verification Community Resilience Critical Transportation Economic Recovery Intelligence and Information Sharing Cybersecurity Long-term Vulnerability Reduction Environmental Response/Health and Safety Health and Social Services Interdiction and Disruption Intelligence and Information Sharing Risk and Disaster Resilience Assessment Fatality Management Services Housing Screening, Search, and Detection Interdiction and Disruption Threats and Hazard Identification Infrastructure Systems Infrastructure Systems Physical Protective Measures Mass Care Services Natural and Cultural Resources Risk Management for Protection Programs and Activities Mass Search and Rescue Operations Screening, Search, and Detection On-scene Security and Protection Supply Chain Integrity and Security Operational Communications Public and Private Services and Resources Public Health and Medical Services Situational Assessment 1. Enhance prevention and detection capabilities to protect our state and critical infrastructure from all hazards. Objective 1.5 Institutionalize hazard identification, risk assessment, and hazard-mitigation planning to reduce vulnerability and provide effective tools for planning, preparedness and recovery. 2. Strengthen California’s ability to plan, prepare for and mitigate disasters, emergencies and terrorist events. Objective 2.1 Enhance state and regional operational capabilities and readiness. Objective 2.2 Strengthen planning for both intentional and natural disasters. Objective 2.3 Encourage citizen preparedness while integrating the needs of vulnerable populations. Objective 2.4 Provide tools to develop and maintain continuity plans for both the private and public sector. Objective 2.5 Enhance agriculture food systems and animal health preparedness. Objective 2.6 Expand statewide training and exercises across all mission areas, while enhancing professional training for emergency management and homeland security disciplines. Objective 2.7 Enhance resource management through implementation of the California Metrics project. 3. Effectively respond to and quickly recover from both intentional and natural disasters. Objective 3.1 Institutionalize Recovery Planning Objective 3.3 Core Capabilities by Mission Area Planning, Public Information and Warning, and Operational Coordination are core capabilities common to all mission areas. STRATEGIC GOALS AND OBJECTIVES Planning Public Information and Warning Operational Coordination Objective 3.4 Expand the Standardized Emergency Management System (SEMS) to ensure inclusion of all customer groups. Objective 3.5 Strengthen alert and warning systems to ensure the delivery of clear and consistent public information. Objective 3.6 Enhance Geographic Information system (GIS) and information-mapping capabilities. Objective 3.7 Strengthen operable and interoperable communications. 5. Strengthen and unify Cal EMA’s operations and management to increase operational efficiency and effectiveness Objective 5.1 Develop and implement Agency retention plans. Objective 5.2 Increase organizational opportunities for learning and professional growth. Objective 5.3 Coordinate and align California’s emergency management planning efforts to achieve overall consistency. Increase regional readiness by enhancing primary and alternate EOCs. Relevant activities include exercises to enable participants to assess the functions of their EOCs and ensuring that all emergency facilities are appropriately equipped and that all reference resources are accurate and current. EHPs Assurances Assurances will be due at a later time Governing Body Resolution Must provide at time of application Training Tracking #s Training Tracking # can be requested on the CalEMA website. http://w3.calema.ca.gov/WebPage/trainreq.nsf/TrainRequest?OpenForm After Action Reports Debarment www.sam.gov AEL https://www.fema.gov/authorized-equipment-list Prior to entering into a contract for services/goods you must search the vendor name on the EPLS and print the results. Use Social Security #s and/or Employer ID#s. Non Supplanting Certification Must provide signed form prior to requesting reimbursement An EHP Review Form will be a separate attachment and is required for all Equipment that is noted with an EHP alert on the AEL and for Trainings & Exercises that are being Hosted by you that are Field Based. If an EHP is required you must complete the form and send to OA. Do not make any purchases or perform and activities until you have an approval for the EHP! An EHP approval can take several months so please plan accordingly. An AAR has to be submitted to CalOES if you host an exercise. At this time the reporting system through HSEEP is not functioning but you must submit an encrypted report to Rachel Magana at rachel.magana@calema.ca.gov. This has to be completed prior to reimbursement of any exercise funds.