HomeMy WebLinkAboutItem No. 05 Security & Surveil Cameras at Canyon Hills Comm ParkREPORT TO CITY COUNCIL
To:Honorable Mayor and Members of the City Council
From:Grant Yates, City Manager
Prepared by: Jason Simpson, Assistant City Manager
Date:July 11, 2017
Subject:Authorize the Purchase and Installation of Security and Surveillance
Cameras at Canyon Hills Community Park
Recommendations
1. Authorize the City Manager to purchase security and surveillance cameras, including
software licenses, in the amount of $52,113.91 from Millennium Alarm Systems for Canyon Hills
Park.
2. Waive the formal bidding process per Municipal Code Section 3.08.070(G) for purchases and
installation from Millennium Alarm Systems since it is the Millennium Alarm Systems design and
security and surveillance cameras installation throughout the City.
Background
Canyon Hills Community Park includes higher end finishes and amenities to attract visitors and
sporting events from local areas. It is necessary to install and provide security and surveillance
capabilities throughout the park. Unfortunately, threats facing this facility on a daily basis have
the potential to severely impede intended operational uses and directly escalate City
maintenance costs. City Staff have worked to improve the overall security and surveillance
capabilities at critical City facilities. The presents of such security and surveillance capabilities
have proven to be a highly effective deterrent.
Discussion
As the City continues to build and open top notch facilities for the enjoyment of the entire
community, it is important to design and build into these facilities with highly capable security
and surveillance systems. Coupled with design and installation, it is also critical that the
programing and training on the system ensures optimum readiness and capability. The
continuity of designed solutions, engineering, installation, and support is critical to the overall
success of any security and surveillance system.
Security Cameras
July 11, 2017
Page 2
Millennium provides system capabilities with scalable video surveillance perseverance that can
be tailored to the City’s precise needs to help prevent incidents from happening rather than just
recording them.
By investing in a uniform surveillance system platform, the City reduces staff training costs and
potential confusion arising for multiple systems, obtains a single point of contact with a
dedicated vendor, and reduces service repair timeframes. For the aforementioned reasons,
staff request that formal bidding be waived as it is in the best interest of the City to contract with
a single vendor.
Fiscal Impact
The funding for the security and surveillance system is included in the park maintenance for
Canyon Hills funded by CFD2009-1 and from the FY2017-18 CIP for park renovations.
Wavier of Competitive Bidding Procedures
Pursuant to Section 3.08.070(G) of the Municipal Code, the City Council has the discretion to
waive the competitive bidding requirement that would otherwise be utilized for this purchase.
The system benefits outlined above and the fact that these products are available through our
previously selected provider and to switch to another vendor would require a significant
investment that far exceeds the investment made already with existing providers, staff
recommends that the City Council waive the competitive bidding pursuant to Municipal Code
Section 3.08.070(G) and allow the City Manager to contract directly with Millennium Alarm
Systems as outlined in this agenda report.
Exhibits
A: Agreement
SHORT FORM PURCHASE/INSTALLATION CONTRACT 1
City of Lake Elsinore
SHORT FORM PURCHASE/INSTALLATION CONTRACT
The parties to this Short Form Purchase of Goods
and/or Services Contract (Contract) do mutually
agree and promise as follows:
1. Parties: The parties to this Contract are the
CITY OF LAKE ELSINORE, a municipal
corporation (City) and the following named
Contractor:
(Name) MILLENNIUM ALARM SYSTEMS
(Street Address) 5777 W CENTURY BLVD
(City/State/Zip) LOS ANGELES, CA 90045
________________________________________
(Telephone) 310-337-1108 (Fax) 310-337-1650
(Email) _________________________________
(Taxpayer ID #) __________________________
(City Business License #) __________________
2. Term: The effective date of this contract is JULY
11, 2017 and it terminates 12/31/2017
unless sooner terminated as provided herein.
3. Contractor’s Obligations:
(a) To the satisfaction of the City’s Project
Manager, Contractor shall provide the
following goods and/or services: (Attach
extra sheet/s if necessary)
__________________________________
SECURITY CAMERA SYSTEM
(b) Contractor shall perform the above-
referenced services or delivery the required
goods at or to the following specified
location/s: (Attach extra sheet/s if
necessary)
Canyon Hills Park
4. Supplemental Conditions: This Contract is
subject to the Supplemental Conditions attached
hereto, which are incorporated herein by reference.
5. Compensation:Contractor’s total
compensation for the goods and/or services
performed under this Contract is $52,113.91, to
be paid as (check one): (1) lump sum upon
completion of all Contractor’s Obligations; (2)
lump sum per-task in the amounts indicated below,
payable upon completion of each task; (3) lump
sum per-task in the amounts indicated below,
payable in monthly installments not to exceed the
percentage completion of each task; (4)
X per attached written quote, up to a
guaranteed not-to-exceed amount of $52,113.91.
Task Amount
1. See attached
Proposal
2.
3.
4.
6. Signatures: These signatures attest the parties’
agreement hereto:
CONTRACTOR:
_______________________________________
Print Name/Title __________________________
CITY OF LAKE ELSINORE,
a municipal corporation:
By: ___________________________________
City Manager
By: ___________________________________
City Project Manager
Approved as to form:
By: ___________________________________
City Attorney
Approved as to content/Insurance:
By: ___________________________________
City Purchasing Agent/Risk Manager
SHORT FORM PURCHASE/INSTALLATION CONTRACT 2
City of Lake Elsinore
SUPPLEMENTAL CONDITIONS
1. Independent Contractor. It is expressly agreed that Contractor is to perform or
deliver the goods and/or services described herein as an independent contractor
pursuant to California Labor Code Section 3353, under the control of the City as
to the result of his work only but not as to the means by which such result is
accomplished. Nothing contained herein shall in any way be construed to make
Contractor or any of its agents or employees, an agent, employee or representative
of the City. Contractor shall be entirely responsible for the compensation of any
assistants, employees, and subcontractors used by Contractor in providing said
goods and/or services.
2. Cancellation. Either the City or Contractor may cancel this Contract at any time
upon giving the other party five (5) calendar days' written notice of such
cancellation. In the event of cancellation, the City shall be liable only to pay to the
Contractor compensation for services rendered up to the date of the Contract's
cancellation. Under no circumstances shall City be responsible for payment of lost
profits, or damages beyond the total amount of compensation set in this Contract.
3. Assignment. Contractor shall not assign this Contract, or any part thereof, or any
right of the Contractor hereunder without the prior written consent of the City.
4. Indemnity. Contractor shall indemnify, defend and hold the City harmless from and
against all claims, demands and causes of action for injury, death or damage to
any person or property that may arise or result from Contractor's performance of
this Contract or from acts or omissions of any person(s) employed by Contractor.
5. Anti-Discrimination. Contractor shall not discriminate against any employee or
applicant for employment because of race, color, religious creed, age, sex, actual
or perceived sexual orientation, national origin, disability as defined by the
American with Disabilities Act (42 U.S.C. § 12010, et seq.) or veteran’s status. To
the extent applicable, Contractor shall comply with all federal, state, and local laws
regarding non-discrimination, equal employment opportunity, affirmative action
and occupational-safety-health concerns, shall comply with all applicable rules and
regulations thereunder, and shall comply with same as each may be amended
from time to time.
6. Legal Responsibilities. The Contractor shall keep itself informed of State, and
Federal laws and regulations and the Lake Elsinore Municipal Code which in any
manner affect those employed by it or in any way affect the performance of its
service pursuant to this Agreement. The Contractor shall at all times observe and
comply with all such laws and regulations. The City, and its officers and
employees, shall not be liable at law or in equity occasioned by failure of the
Contractor to comply with this section.
7. Insurance. During the entire term of this Contract and any extension or modification
thereof, the Contractor shall keep in effect insurance policies meeting the following
insurance requirements:
SHORT FORM PURCHASE/INSTALLATION CONTRACT 3
City of Lake Elsinore
7.1 Commercial General and Automobile Liability Insurance.
Contractor, at its own cost and expense, shall maintain commercial general
insurance in an amount not less than ONE MILLION DOLLARS
($1,000,000.00) per occurrence, coverage and automobile liability
insurance in an amount not less than ONE MILLION DOLLARS
($1,000,000.00) per occurrence for the term of this Agreement in an amount
not less than ONE MILLION DOLLARS ($1,000,000.00) per occurrence,
combined single limit coverage for risks associated with the work
contemplated by this Agreement. If a Commercial General Liability
Insurance or an Automobile Liability form or other form with a general
aggregate limit is used, either the general aggregate limit shall apply
separately to the work to be performed under this Agreement or the general
aggregate limit shall be at least twice the required occurrence limit. Such
coverage shall include but shall not be limited to, protection against claims
arising from bodily and personal injury, including death resulting therefore,
and damage to property resulting from activities contemplated under this
Agreement, including the use of owned and non-owned automobiles. The
following endorsements shall be attached to the policy:
7.1.1 Policy shall cover on an "occurrence basis."
7.1.2 Policy must cover personal injuries as well as bodily injuries.
Exclusion of contractual liability must be eliminated from personal
injury endorsement.
7.1.3 Broad form property damage endorsement must be attached.
7.1.4 Policy must cover contractual liability by amending the definition of
"incidental contract" to include any written contract.
7.1.5 The City, its officers and employees shall be named by endorsement
as an additional insured, and the policy shall stipulate that this
insurance will operate as primary insurance and that no other
insurance effected by the City will be called upon to contribute to any
loss suffered by Contractor hereunder.
7.2 Worker's Compensation.
The Contractor, at its own cost and expense shall carry and maintain
statutory Worker's Compensation Insurance and Employer's Liability with
limits of not less than One Million Dollars ($1,000,000) with an insurance
carrier satisfactory to the City. In the event Contractor is self-insured, it shall
furnish the City with a Certificate of Permission to Self-Insure signed by the
Department of Industrial Relations Administration of Self-Insurance in
Sacramento, California. If any injury occurs to any employee of Contractor
for which the employee, or his dependents in the event of his death, is
entitled to compensation from the City, the City may retain out of sums due
the Contractor under this Contract an amount sufficient to cover such
compensation as fixed by said Act, until such compensation is paid or until
it is determined that no compensation is due and if the City is compelled to
SHORT FORM PURCHASE/INSTALLATION CONTRACT 4
City of Lake Elsinore
pay such compensation, it will deduct and retain from the sums due the
Contractor the amount so paid.
7.3 Additional Insurance Provisions.
Said policies shall constitute primary insurance as to the City, and its
officers, agents, and employees, so that other insurance policies held by or
for them or the City’s self-insurance program shall not be required to
contribute to any loss covered under the Contractor's insurance policy or
policies.
7.4 Coverage Verification.
8.4.1 Upon notification of receipt by the City of a notice of cancellation,
major change in coverage or expiration, Contractor shall file with the
City a certified copy of the required new or renewal policy.
8.4.1 If, at any time during the life of the Contract or any extension thereof,
Contractor fails to maintain the required insurance in full force and
effect, all work under the Contract shall be discontinued immediately
and all payments due or that become due to the Contractor will be
withheld until notice is received by the City that the required
insurance has been restored to full force and effect and that the
premiums therefore have been paid for a period satisfactory to the
City. Any failure to maintain the required insurance will be sufficient
cause for City to immediately terminate the Contract.
8. Payment of Prevailing Wages.
Contractor is aware of the requirements of California Labor Code Section 1720,
et seq., and 1770, et seq., as well as California Code of Regulations, Title 8,
Section 1600, et seq., (“Prevailing Wage Laws”), which require the payment of
prevailing wage rates and the performance of other requirements on “Public
Works” and “Maintenance” projects. If the services are being performed as part
of an applicable “Public Works” or “Maintenance” project, as defined by the
Prevailing Wage Laws, and if the total compensation is $1,000 or more, Contractor
agrees to fully comply with such Prevailing Wage Laws. Contractor shall
determine the applicable prevailing rates and make copies of the prevailing rates
of per diem wages for each craft, classification or type of worker needed to
execute the services available to interested parties upon request, and shall
post copies at the Contractor’s principal place of business and at the project site.
Contractor shall defend, indemnify and hold the City, its elected officials, officers,
employees and agents free and harmless from any claim or liability arising out
of any failure or alleged failure to comply with the Prevailing Wage Laws. The
provisions of this Section may be waived in if inapplicable to the services provided
hereunder.
5777 W. Century Blvd, Los Angeles, CA 90045
Phone# (310) 337‐1108 Fax# (310) 337‐1650
C.S.L#1009747
CAMERA QUOTE
___________________________
___________________________
Sign
Date
__________________________
Print Name
In our effort to provide you with the best quote possible, for your interest in a new state-of –the-art Electrical,
Camera and Alarm System. We have created this estimate in which we feel are in your best interest.
Re: Canyon Hills Park
Property at: Lake Elsinore, CA 92530
Project site:
LAKE ELSINORE CANYON HILLS
COMMUNITY PARK
34360 Canyon Hills Rd
Lake Elsinore, CA
92532
7 cameras
June 29, 2017
Overview
basketball court camera 6
Camera 1
Camera 3
Camera 4
Camera 5
Camera 7
Camera 8