HomeMy WebLinkAboutItem No. 04 2nd Amend to PSA Aguilar Consult., Inc.REPORT TO CITY COUNCIL
To:Honorable Mayor and Members of the City Council
From:Grant Yates, City Manager
Approved by:Brad Fagrell, City Engineer
Prepared By: Nicole McCalmont, Senior Engineering Technician
Date:July 11, 2017
Subject:Second Amendment to Professional Services Agreement with Aguilar
Consulting, Inc.
Recommendation
Staff recommends the City Council approve the second amendment to the Professional
Services Agreement and authorize the City Manager to execute the second amendment in the
amount of $57,567.49.
Discussion
Temescal Canyon Bridge Replacement project is currently in the Plan Approval and
Environmental Document (PA&ED) phase. The proposed 4-lane Bridge location is westerly of
the existing bridge in order to accommodate the proposed realignment of Temescal Canyon
road to Lake Street. Since the proposed location of the Bridge is partly within Alberhill Historic
District, Caltrans has required the preparation of Finding of Effect (FOE) to analyze the potential
project effects on the historic property. The proposed analysis is outside of the current scope of
work and the review process will extend the PA&ED completion timeline by an additional 2-3
months. The proposed project NEPA cannot be cleared until the final approval of the FOE.
Fiscal Impact
There is no General Fund impact. Funds required to complete the PA&ED has been secured
Through Caltrans Highway Bridge (HBP) program, and Transportation Uniform Mitigation Fee
(TUMF) program.
Exhibits
A – Amendment No. 2 Professional Services Agreement
A-1 Proposal
B – Original Agreement
AMENDMENT NO. 2
TO AGREEMENT FOR PROFESSIONAL SERVICES
Aguilar Consulting, Inc.
Temescal Canyon Road Bridge over Temescal Wash Replacement
This Amendment No. 2 to Agreement for Professional Services is made and entered into
as of July 11, 2017, by and between the City of Lake Elsinore, a municipal corporation (“City),
and Aguilar Consulting, Inc., a California corporation (“Consultant”).
RECITALS
A.The City and Consultant have entered into that certain Agreement for Professional
Services dated as of February 16, 2015, (the “Original Agreement”), which was approved on May
27, 2014. Except as otherwise defined herein, all capitalized terms used herein shall have the
meanings set forth for such terms in the Original Agreement.
B.The Original Agreement provided for compensation to Consultant in an amount
$799,762.
C.Amendment No. 1 was executed and deemed effective June 3, 2014, to
incorporate the mandatory Federal Provisions to the contract.
D. The parties now desire to modify the original scope of services and increase the
payment for such services as set forth in this Amendment No 2.
NOW, THEREFORE, in consideration of the mutual covenants and conditions set forth
herein, City and Consultant agree as follows:
1.Section 1, Scope of Services, of the Original Agreement is hereby amended to add
the following:
Consultant shall also perform the services described in Consultant’s June
20, 2017, Proposal (attached to this Amendment No. 2 as Exhibit A-1).
Consultant shall provide such services at the time, place, and in the manner
specified in Exhibit A-1, subject to the direction of the City through its staff
that it may provide from time to time.
2.Section 3, Compensation, of the Original Agreement is hereby amended to read in
its entirety as follows:
Compensation to be paid to Consultant shall be in accordance with the
fees set forth in Consultants’ Proposal (Exhibit A to the Original
Agreement) and Consultant’s June 20, 2017, Proposal (Exhibit A-1 to
Amendment No. 2).
In no event shall Consultant’s compensation related to Exhibit A (Original
Agreement) and Exhibit A-1 (Amendment No. 2) exceed Eight Hundred
Fifty Seven Thousand Three Hundred Twenty Nine dollars and Thirty Two
cents ($857,329.32) without additional written authorization from the City.
Notwithstanding any provision of Consultant’s Proposal and/or
Consultant’s June 20, 2017, Proposal to the contrary, out of pocket
expenses set forth in Exhibit A and Exhibit A-1, respectively, shall be
reimbursed at cost without an inflator or administrative charge. Payment
by City under this Agreement shall not be deemed a waiver of defects,
even if such defects were known to the City at the time of payment.
4.Except for the changes specifically set forth herein, all other terms and conditions
of the Original Agreement shall remain in full force and effect.
IN WITNESS WHEREOF, the parties have caused this Amendment No. 2 to be executed
on the respective dates set forth below.
“CITY”
CITY OF LAKE ELSINORE, a municipal
corporation
Grant Yates, City Manager
Date:
ATTEST:
City Clerk
APPROVED AS TO FORM:
City Attorney
“CONSULTANT”
Aguilar Consulting, Inc., a California
corporation
Ceazar Aguilar, PE
Date:
Attachments: Exhibit A-1 – Consultant’s June 20, 2017 Proposal
Exhibit B – Original Agreement
EXHIBIT A-1
EXHIBIT A-1
CONSULTANT’S [date] PROPOSAL
[ATTACHED]
EXHIBIT B
EXHIBIT B
ORIGINAL AGREEMENT
[ATTACHED]
1
June 20, 2017
Ms. Ati Eskandari, P.E.
Project Manager
City of Lake Elsinore
130 S. Main Street
Lake Elsinore, CA 82530
Re: Proposed Budget Reallocation No. 3 (Budget Shift) and Budget Augmentation Request No.
1 in Support of Additional Scope of Work; Temescal Canyon Road Bridge over Temescal Wash
Replacement Project; State Bridge No. 56C0050; Federal Aid Project No. BRLO-5074(015)
Dear Ati:
On behalf of LSA and Associates, Inc. (LSA) and David Evans & Associates, Inc. (DEA), we
would like to submit our request for Budget Reallocation No. 3 and Budget Augmentation No.
1under our existing contract for your review and approval:
1. Reallocate $20,697.61 from “Task 3.3: Construction Traffic Impact Analysis” to “Task
1.2: Meetings and Coordination” for $6,942.61, “Task 3.5: Noise Study” for $4,505.00,
and “Task 3.17: Traffic Analysis (LLG)” for $9,250.00. Task 3.17 is a new task not
covered under the existing contract.
2. Request budget augmentation of $57,567.49 to be distributed as follow:
a. “Task 1.2: Meetings and Coordination” for $5,107.29 to cover additional
meetings and coordination costs associated with the new tasks.
b. “Task 2.8: Floodplain Study, Bridge Hydraulics, Sediment Transport Study, and
Scour Study” for $14,110.20 to develop bridge/channel options per the resource
agencies’ requirements pertaining to wildlife corridor issues.
c. “Task 2.11: Bridge Aesthetics Study” for $8,350.00 to prepare bridge exhibits in
support of the FOE.
d. “Task 3.5: Noise Study” for $495.00.
e. “Task 3.8: NES/MSHCP/HANS/JPR/Focused Surveys” for $10,000.00.
f. “Task 3.16: Finding of Effect (FOE) for $19,505.00. This task is a new task not
covered under the existing contract.
As shown on the attached revised schedule, the current total contract fee amount of $799,761.83
is increased to $857,329.32. Enclosed are ACI’s, LSA’s and DEA’s description of additional
scope of work and fee schedule.
2
Please let me know if you have any questions.
Sincerely,
Ceazar Aguilar, PE
Principal
AGUILAR CONSULTING, INC.
2155 Chicago Avenue, Suite 301
Riverside, CA 92507
(951) 300 – 1431 Phone
(951) 300 – 1434 Fax
(909) 709 – 4393 Cell
Enclosure
Page 1 of 1
SCOPE OF WORK
BUDGET AUGMENTATION REQUEST NO. 1
TEMESCAL CANYON ROAD BRIDGE OVER TEMESCAL WASH REPLACEMENT
PROJECT; STATE BRIDGE NO. 56C0050; FEDERAL AID PROJECT NO. BRLO-5074(015)
SCOPE OF SERVICES
Task 1.2: Meetings and Coordination
ACI will provide additional meetings and coordination time in support of the tasks described under
this budge augmentation request.
Deliverables: Meeting Notes
Task 2.8: Floodplain Study, Bridge Hydraulics, Sediment Transport Study, and Scour
Study
ACI will prepare a study report and HEC-RAS models that reflect a longer bridge crossing (Option
1) and keeping the current bridge length but minimizing channel grading (Option 2). Both options
will keep the impact or relocation of the existing Corps’ 404 JD stream to less than 500 feet. This
scope includes preparation of updated bridge layout and floodplain exhibits and cross sections
based on the results of the HEC-RAS models. This scope also includes preparing cross sections
every 100 feet for Temescal Wash within the APE boundary that reflect the existing and proposed
grades including the FEMA floodway boundary. Preliminary cost estimates for both options will
be prepared.
Deliverables: Study Report, Preliminary Cost Estimates, HEC-RAS Calculations, Cross Sections,
and Exhibits
Task 2.11: Bridge Aesthetics Study – Visual Simulation Exhibits in Support of FOE
See David Evans & Associates, Inc.’s budget augmentation request letter dated June 16, 2017.
Deliverables: Visual Simulation Exhibits
Task 3.5: Noise Study
See LSA & Associates, Inc.’s budget augmentation request letter dated May 24, 2017.
Deliverables: Noise Study
Task 3.8: NES/MSHCP/HANS/JPR/Focused Surveys
See LSA & Associates, Inc.’s budget augmentation request letter dated May 24, 2017.
Deliverables: NES/MSHCP/HANS/JPR/Focused Surveys
Task 3.16: Finding of Effect (FOE)
See LSA & Associates, Inc.’s budget augmentation request letter dated May 24, 2017.
Deliverables: Finding of Effect (FOE)
City of Lake Elsinore 6/20/2017
Temescal Canyon Road Bridge Replacement Project
COST DETAIL BY TASK
TASK 1: PROJECT MANAGEMENT
TASK 1.1: Project Administration and Project Controls $39,178.85 $0.00 $0.00 $39,178.85
TASK 1.2: Meetings and Coordination $120,453.88 $6,942.61 $5,107.29 $132,503.78
TASK 1.3: Quality Assurance and Quality Control $29,690.91 $0.00 $0.00 $29,690.91
TASK 2: PRELIMINARY ENGINEERING
TASK 2.1: Data Collection and Research $9,078.99 $0.00 $0.00 $9,078.99
TASK 2.2: Field Review and Site Assessment $1,422.18 $0.00 $0.00 $1,422.18
TASK 2.3: Right-of-Way Research and Base Mapping $4,799.00 $0.00 $0.00 $4,799.00
TASK 2.4: Utility Research, Notification and Mapping $4,076.42 $0.00 $0.00 $4,076.42
TASK 2.5: Roadway Alternatives and Geometric Approval Drawings (GAD $30,666.54 $0.00 $0.00 $30,666.54
TASK 2.6: Preliminary Geotechnical and Bridge Foundation Reports $13,777.73 $0.00 $0.00 $13,777.73
TASK 2.7: Structure Advance Planning Study $17,112.84 $0.00 $0.00 $17,112.84
$80,001.05 $0.00 $14,019.74 $94,020.79
TASK 2.9: Preliminary Channel Improvements Plans $13,789.80 $0.00 $0.00 $13,789.80
TASK 2.10: Roadway Drainage Study $9,977.02 $0.00 $0.00 $9,977.02
TASK 2.11: Bridge Aesthetics Study $22,371.69 $0.00 $8,150.00 $30,521.69
TASK 2.12: Preliminary Right of Way Requirement Plans $3,998.63 $0.00 $0.00 $3,998.63
TASK 2.13: Preliminary Right of Way Study and Cost Estimates $2,339.55 $0.00 $0.00 $2,339.55
TASK 2.14: Preliminary Engineering Cost Estimates for Alternatives $3,294.37 $0.00 $0.00 $3,294.37
TASK 2.15: Project Study Report (Equivalent) $20,494.40 $0.00 $0.00 $20,494.40
TASK 2.16: Bridge Type Selection Report $34,720.64 $0.00 $0.00 $34,720.64
TASK 3: ENVIRONMENTAL TASKS
TASK 3.1: Project Impact Area, APE $1,142.18 $0.00 $0.00 $1,142.18
TASK 3.2: Prelim. Environmental Study (PES) $7,488.65 $0.00 $0.00 $7,488.65
TASK 3.2.1: Field Review Meeting $1,607.11 $0.00 $0.00 $1,607.11
TASK 3.2.2: Final PES $1,235.83 $0.00 $0.00 $1,235.83
TASK 3.3: Construction Traffic Impact Analysis $20,697.61 ($20,697.61) $0.00 $0.00
TASK 3.4: Air Quality/Greenhouse Gas Assessment $19,439.88 $0.00 $0.00 $19,439.88
TASK 3.5: Noise Study $22,000.00 $4,505.00 $495.00 $27,000.00
TASK 3.6: Water Quality Assessment Report (WQAR) and Water Quality M $22,400.00 $0.00 $0.00 $22,400.00
TASK 3.7: Location Hydraulics Report (LHS) and Summary Floodplain En $4,582.70 $0.00 $0.00 $4,582.70
Task 3.8: NES/MSHCP/HANS/JPR/Focused Surveys $72,063.11 $0.00 $10,000.00 $82,063.11
TASK 3.9: Jurisdiction Delineation $21,863.76 $0.00 $0.00 $21,863.76
TASK 3.10: Cultural/Paleontology $65,787.89 $0.00 $0.00 $65,787.89
TASK 3.11: Initial Site Assessment for Hazardous Materials, Aerially Depo $20,797.94 $0.00 $0.00 $20,797.94
TASK 3.12: Administrative Draft IS/MND & MMRP $9,771.29 $0.00 $0.00 $9,771.29
TASK 3.12.1: Draft IS/MND & MMRP $5,446.56 $0.00 $0.00 $5,446.56
TASK 3.12.2: Response to Comments $5,429.77 $0.00 $0.00 $5,429.77
TASK 3.12.3: Final IS/MND & MMRP $4,153.26 $0.00 $0.00 $4,153.26
TASK 3.12.4: Public Hearings/NOD $1,645.15 $0.00 $0.00 $1,645.15
TASK 3.13: CE Checklist & Environ. Commitments Report $1,585.62 $0.00 $0.00 $1,585.62
TASK 3.14.1: ACOE Section 404 for Nationwide Permit $0.00 $0.00 $0.00 $0.00
TASK 3.14.2: Water Quality Control Board Section 401 $0.00 $0.00 $0.00 $0.00
TASK 3.14.3: CA Dept of F&W Streambed Alteration 1600 Agreement $0.00 $0.00 $0.00 $0.00
TASK 3.14.4: Compensatory Mitigation Plan $0.00 $0.00 $0.00 $0.00
TASK 3.15: Section 4(f) $8,892.46 $0.00 $0.00 $8,892.46
TASK 3.16: Finding of Effect (FOE) $0.00 $0.00 $19,505.00 $19,505.00
TASK 3.17: Traffic Analysis (LLG) $0.00 $9,250.00 $0.00 $9,250.00
OTHER DIRECT COSTS $20,486.57 $0.00 $290.46 $20,777.03
TOTALS $799,761.83 $0.00 $57,567.49 $857,329.32
REVISED FEE
SCHEDULE
BUDGET REALLOCATION NO. 3 AND BUDGET AUGMENTATION NO. 1
TASK 2.8: Floodplain Study, Bridge Hydraulics, Sediment Transport
Study, and Scour Study
TASK CURRENT FEE
SCHEDULE
BUDGET
REALLOCATION
REQUEST NO. 3
BUDGET
AUGMENT
REQUEST NO. 1
File=8001-0003 REVISED FEE SCHEDULE FOR BUDGET AUGMENTATION NO. 1_062017 COST DETAIL
Federal Aid Project No.
Project Name:
Date:
Consultant:
DIRECT LABOR
Classification Range Hours Total
Project Manager 52 @ 71.94$ 3,740.88$
Senior Design Engineer Lynn Johnson 36 @ 44.00$ 1,584.00$
Design Engineer Chris Aguilar 60 @ 28.00$ 1,680.00$
0@ -$
0@ -$
148 @ -$
FRINGE BENEFITS Rate Total
*%-
Total Fringe Benefits (FB)
INDIRECT COSTS Total
Overhead (OH)141 %-
General and Administrative (G&A)0 %-
Total (* Combined FB, OH and G&A)141 % 10,173.19$
Total Indirect Costs (IC)
FEE (PROFIT)Rate Total
10 % 1,738.82$
Fee (DLC+FB+IC)
OTHER DIRECT COSTS (ODC)
David Evans & Associates, Inc. 200.00$
Subtotal Cost 200.00$
SUBCONTRACTOR COSTS
LSAs & Associates, Inc. 30,000.00$
David Evans & Associates, Inc. 8,150.00$
Subtotal Cost 38,150.00$
TOTAL COST
Aguilar Consulting, Inc.
Ceazar Aguilar
Hourly RateName
CITY OF LAKE ELSINORE
COST PROPOSAL
Temescal Canyon Road Bridge Over Temescal Creek
Replacement Project - Budget Augmentation No. 1 6/20/2017
BRLO-5074(015) City Project No. :
57,567.49$
Subtotal Direct Labor Costs 7,004.88$
Escalation (2.2%) 210.15$
Total Other Direct Costs 290.46$
1,738.82$
Total Subcontractor Costs 38,150.00$
-$
10,173.19$
Total Direct Labor Costs (DLC) 7,215.03$
Project Name: Temescal Canyon Road Bridge Over Temescal Creek Replacement Project - Budget Augmentation No. 1 Date: 6/20/17Federal Aid Project No. BRLO-5074(015) Consultant: Aguilar Consulting, Inc.Task No. Task DescriptionProject ManagerSenior Design EngineerDesign Engineer00Total HoursLabor CostSubconsultants Labor CostSubtotal Labor CostLoaded Rate$196.43 $120.14 $76.45 $0.00 $0.00 1.2 Meetings and Coordination260000265,107.29$ 5,107.29$ 2.8Floodplain Study, Bridge Hydraulics, Sediment Transport Study, and Scour Study26 36 60 0 0 122 14,019.74$ 14,019.74$ 2.11 Bridge Aesthetics Study000000 -$ 8,150.00$ 8,150.00$ 3.5 Noise Study000000 -$ 495.00$ 495.00$ 3.8 NES/MSHCP/HANS/JPR/Focused Surveys000000 -$ 10,000.00$ 10,000.00$ 3.16 Finding of Effect (FOE) 000000 -$ 19,505.00$ 19,505.00$ 52 36 60 0 0 148 57,277.03$ 52 36 60 0 0 148 290.46$ 57,567.49$ Total Cost w/ ODC Total HoursSubtotal ODCCITY OF LAKE ELSINORECost Proposal - Man Hour WorksheetAdditional ServicesSubtotal Hours Subtotal Labor Cost Page 2 of 3
ITEM UNIT COST
ESTIMATED
QUANTITY BUDGETED COST
8.5"X11" B/W $0.04 0 $0.00
8.5"X11" COLOR $0.25 0 $0.00
11"X17" B/W $0.09 8 $0.72
11"X17" COLOR $0.29 6 $1.74
24"X36" B/W $8.00 6 $48.00
24"X36" COLOR $10.00 4 $40.00
30"X42" B/W $12.00 0 $0.00
30"X42" COLOR $15.00 0 $0.00
BINDERS (3-RING) $4.00 0 $0.00
TAB $2.75 0 $0.00
$90.46
ITEM UNIT COST
ESTIMATED
QUANTITY BUDGETED COST
Certified Mail $0.00 0 $0.00
FedEx $20.00 0 $0.00
$0.00 0 $0.00
$0.00
ITEM UNIT COST
ESTIMATED
QUANTITY BUDGETED COST
Mileage $0.54 0 $0.00
$0.00
ITEM UNIT COST
ESTIMATED
QUANTITY BUDGETED COST
$0.00 0 $0.00
$0.00 0 $0.00
$0.00 0 $0.00
$0.00 0 $0.00
$0.00 0 $0.00
$0.00 0 $0.00
$0.00
$90.46
OTHER DIRECT COSTS (ODC) SUMMARY
TOTAL ODC BUDGET
Mailing and Special Delivery Cost Breakdown
TOTAL BUDGET
Mileage & Travel Log
TOTAL BUDGET
Miscellaneous
TOTAL BUDGET
Reproduction Cost Breakdown
TOTAL BUDGET
Temescal Canyon Road Bridge Over Temescal Wash Bridge Replacement
Project
5/25/17 (R:\ACN1401\Contract and PIF\Budget Augment Request 5-24-17 REV (2).docx)
BERKELEY
CARLSBAD
FRESNO
IRVINE
LOS ANGELES
PALM SPRINGS
POINT RICHMOND
RIVERSIDE
ROSEVILLE
SAN LUIS OBISPO
1500 Iowa Avenue, Suite 200, Riverside, California 92507 951.781.9310 www.lsa.net
May 24, 2017
Ceazar Aguilar, PE
Aguilar Consulting, Inc.
2155 Chicago Avenue, Suite 301
Riverside, CA 92507
Subject: Temescal Canyon Bridge and Road Realignment Budget Reallocation Request No. 2 and
Budget Augment Request No. 1.
Dear Ceazar:
LSA is requesting a budget reallocation and budget augment for out of scope tasks as a result of the
change in the project description and the extended length of the schedule. We are requesting a
budget augmentation of $30,000.00 and a budget reallocation of $21,542.10 to cover the traffic
data and noise study request by Caltrans, and additional project management. We are requesting a
budget augment of $30,000.00 following out of scope items that are a result of schedule creep and a
change in the project from what was originally contracted to analyze for environmental impacts:
Additional project description changes. Subsequent to the additional biological and cultural
survey work the project to be analyzed for Caltrans purposes changed again. On October 25,
2016, Caltrans determined in a PDT meeting with them, the City, and City consultants the
project that would be analyzed in the environmental documents would be just the bridge
and 200 feet on either side of the bridge. Segments A and C are City projects will be locally
funded and not required to be analyzed for Caltrans. This necessitated LSA to change its GIS
mapping and analysis in the cultural and biological resources studies. The APE and Biological
Study Area (BSA) map required changes to show the reduced area. It was determined by LSA
the survey reports for special status species would show the entire area surveyed and would
the reports would not be changed. The cultural resources analysis of the larger area had
already been reviewed by Caltrans. The change in the project required the HPSR study to be
revised and resubmitted to Caltrans for review.
Additional project management and meetings. We had scoped for up to 10 team meetings,
one field review meeting, and one kickoff meeting (12 meetings total). The environmental
phase for the PA/ED was to be complete by April 18, 2016. To date, the project is over one
year off schedule and it is not anticipated to be complete by August/September 2017. The
one year delay has necessitated additional project management time updating project
schedules, team coordination, phone call, emails and attendance at team meetings. A
request for reallocation of $6,942.61 for additional Project Management.
MSHCP Consistency Analysis and the “City’s” project. We had prepared the consistency
analysis for the Caltrans project for the NES. Subsequent to preparing the document, the
City, asked that the MSHCP consistency analysis and the JPR process with the Riverside
5/25/17 (R:\ACN1401\Contract and PIF\Budget Augment Request 5-24-17 REV (2).docx) 2
Region Authority (which implements the MSHCP) include the City’s project (Segment A). This
necessitated us to revise the consistency analysis and the mapping to include the City’s
project for submittal to the JPR on May 3, 2017. A budget augment of $10,000.00 is being
requested for Task 3.8.
Noise Study Refinements. The original scope and budget did not include the additional
requirements by Caltrans for traffic data from a traffic engineer or the changes to the Noise
Study content. There was time spent coordinating with LLG for the traffic data. The noise
study also required coordination with Caltrans, the City and the property owner for the
noise monitoring. We are requesting a budget reallocation of $4,505.00 and a budget
augment request of $495.00 for Task 3.5.
Traffic Data Required for the Noise and Air Quality Analysis (NEW TASK). Since a traffic study
was not prepared for the proposed project, a memorandum signed by a certified
transportation planner or engineer is required to provide traffic data to be used by for the
noise and air quality analysis. This is a requirement of Caltrans District 8 noise staff only. The
other Caltrans Districts do not have this requirement. LLG, Engineers had done work on the
Alberhill Villages Specific Plan for Castle and Cook so it was more efficient to have them
provide the traffic data. LSA entered into an agreement with LLG at the request of the City.
Task 3.3 Construction Traffic Impact Analysis, is not required for the NEPA document;
therefore, we are requesting $9,250.00 budget reallocation for this new task.
Finding of Effect (FOE) (NEW TASK). Because LSA has identified one historic property (the
Alberhill Historic District) within the project’s Area of Potential Effects (APE), a Finding of
Effect (FOE) is required by Section 106 (federal law). The purpose of this FOE is to analyze
the potential project effects on the historic property and to determine whether any
alternative would alter, directly or indirectly, any of the characteristics of the historic
property that qualify it for inclusion in the National Register of Historic Places (National
Register). The following is the proposed scope of work to complete the additional required
work.
Task 1: Review Project Information. An LSA architectural historian will review the most
current project description and project plans. The purpose of this review is to determine the
exact nature and extent of the proposed construction activities and their potential to
adversely affect the historical significance of the historic property. A detailed project
description, engineering plans, and visual simulations will be required from the engineer in
order to conduct the FOE analysis. All improvements, including striping, signage, drainage,
utilities, and landscaping (if proposed), will need to be included in the description and plans.
In addition, if available, renderings and/or elevations should be provided, as well as a list of
proposed colors and materials for the proposed bridge. Consultation with the project
engineer may be necessary.
Task 2: Research. Because only limited research was done to make the finding that the
Alberhill Historic District is eligible for listing in the National Register of Historic Places for
purposes of this project only, additional research will be required. The purpose of this
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research is to identify the key characteristics of the district that contribute to its significance.
This may entail a field visit.
Task 3. Consultation with Caltrans. In an effort to streamline the process and reduce the
number of potential comments on the FOE document, LSA cultural staff will meet with
Caltrans District 8 Cultural staff to discuss the potential project effects on the historic
property. This will ensure that LSA and Caltrans staff generally agrees on the issues and
approach. LSA stipulates one meeting that may take place in person or telephonically. In
addition, this meeting will be limited to LSA and Caltrans cultural staff only unless either
party deems it necessary to include non-cultural staff, such as the project engineer.
Task 4: Prepare FOE. Following the guidelines provided in the Caltrans Standard
Environmental Reference (SER), Volume II, Chapter 2 (Cultural Resources), Section 2-5.3
(Finding of Effect Documents), an LSA architectural historian will prepare a Caltrans format
FOE document using the Criteria of Adverse Effect as outlined in 36 CFR §800.5(a)(1) and (2).
Attached to the FOE will be relevant project information such as: a vicinity map; a location
map; the APE map; historic maps and aerial photographs; project plans; photographic
simulations; sketches; and public outreach information.
This scope of work allows for response to one round of client and Caltrans comments.
Associated Tasks and Costs. Tasks associated with the completion of this project include
graphics, word processing, and reprographics. In addition, mileage, photocopies, etc., will be
included. A budget augment of $19,505.00 is being requested.
Other Direct Costs. Due to anticipated increase in printing and other reproduction costs, we are
requesting a budget reallocation of $844.49.
Budget Spreadsheet
Attached is a spreadsheet indicating the approved budget, request for reallocation of budget, the
budget augment request, and the total new budget.
We tried to accommodate as much of the changed project within the existing budget; however,
because of the additional unanticipated staff time required to complete the environmental technical
studies and the extended schedule we are requesting a budget augment to our original contract. If
you agree please respond by e-mail. Thank you for your consideration of our request.
Sincerely,
LSA Associates, Inc.
Lynn Calvert-Hayes, AICP
Principal
Attachment: Budget Spreadsheet
City of Lake Elsinore
Temescal Canyon Road Bridge Replacement Project
COST DETAIL BY TASK
TASK 3: ENVIRONMENTAL TASKS
Project Management $14,854.67 $6,942.61 $0.00 $21,797.28
TASK 3.1: Project Impact Area, APE $1,142.18 $0.00 $0.00 $1,142.18
TASK 3.2: Prelim. Environmental Study (PES)$7,488.65 $0.00 $0.00 $7,488.65
TASK 3.2.1: Field Review Meeting $1,607.11 $0.00 $0.00 $1,607.11
TASK 3.2.2: Final PES $1,235.83 $0.00 $0.00 $1,235.83
TASK 3.3: Construction Traffic Impact Analysis $20,697.61 ($20,697.61)$0.00 $0.00
TASK 3.4: Air Quality/Greenhouse Gas Assessment $19,439.88 $0.00 $0.00 $19,439.88
TASK 3.5: Noise Study $22,000.00 $4,505.00 $495.00 $27,000.00
TASK 3.6: Water Quality Assessment Report (WQAR) and Water Quality Manag $0.00 $0.00 $0.00 $0.00
TASK 3.7: Location Hydraulics Report (LHS) and Summary Floodplain Encroach $844.49 ($844.49)$0.00 $0.00
Task 3.8: NES/MSHCP/HANS/JPR/Focused Surveys $72,063.11 $0.00 $10,000.00 $82,063.11
TASK 3.9: Jurisdiction Delineation $21,863.76 $0.00 $0.00 $21,863.76
TASK 3.10: Cultural/Paleontology $65,787.89 $0.00 $0.00 $65,787.89
TASK 3.11: Initial Site Assessment for Hazardous Materials, Aerially Deposited L $0.00 $0.00 $0.00 $0.00
TASK 3.12: Administrative Draft IS/MND & MMRP $9,771.29 $0.00 $0.00 $9,771.29
TASK 3.12.1: Draft IS/MND & MMRP $5,446.56 $0.00 $0.00 $5,446.56
TASK 3.12.2: Response to Comments $5,429.77 $0.00 $0.00 $5,429.77
TASK 3.12.3: Final IS/MND & MMRP $4,153.26 $0.00 $0.00 $4,153.26
TASK 3.12.4: Public Hearings/NOD $1,645.15 $0.00 $0.00 $1,645.15
TASK 3.13: CE Checklist & Environ. Commitments Report $1,585.62 $0.00 $0.00 $1,585.62
TASK 3.14.1: ACOE Section 404 for Nationwide Permit $0.00 $0.00 $0.00 $0.00
TASK 3.14.2: Water Quality Control Board Section 401 $0.00 $0.00 $0.00 $0.00
TASK 3.14.3: CA Dept of F&W Streambed Alteration 1600 Agreement $0.00 $0.00 $0.00 $0.00
TASK 3.14.4: Compensatory Mitigation Plan $0.00 $0.00 $0.00 $0.00
TASK 3.15: Section 4(f)$8,892.46 $0.00 $0.00 $8,892.46
TASK 3.16: Finding of Effect (FOE)$0.00 $0.00 $19,505.00 $19,505.00
TASK 3.17: Traffic Analysis (LLG)$0.00 $9,250.00 $0.00 $9,250.00
OTHER DIRECT COSTS $6,531.75 $844.49 $0.00 $7,376.24
TOTALS $292,481.04 $0.00 $30,000.00 $322,481.04
CURRENT
BUDGET
BUDGET
REALLOCATION
REQUEST
BUDGET
AUGMENT
REQUEST
REVISED
BUDGET
REQUEST
TASK
4141 E. Inland Empire Boulevard, Ste. 250, Ontario, CA 91764 T:909.481.5750 F:909.481.5757
June 16, 2017
Mr. Ceazar Aguilar
Aguilar Consulting Inc.
2155 Chicago Avenue, Ste. 301
Riverside, CA 92507
SUBJECT: LANDSCAPE ARCHITECTURAL SERVICES INCLUDING THE
PREPARATION OF VISUAL SIMULATIONS FOR THE PROPOSED
TEMESCAL CANYON ROAD BRIDGE IN LAKE ELSINORE, CA
Dear Ceazar,
On behalf of David Evans and Associates, Inc. (DEA), we are pleased to respond to your
request to provide landscape architectural services including the preparation of four visual
simulations depicting the proposed Temescal Canyon Road Bridge. These simulations are
necessary in order to meet the needs of the Environmental documents in support of the FOE.
Task 1 – Prepare Four (4) Visual Simulations in support of the FOE - $6,350
DEA will prepare four simulations at the following locations: Looking southeast at Bernard
Street; looking northeast from Pacific Clay; looking west from the existing Temescal Canyon
Road bridge; and finally, looking northwest from the old school house. Both ‘before’ and ‘after’
images will be provided to LSA for processing and approval.
Task 2 – Prepare Three (3) Visual Simulations - $1,800 ea. (for budgetary purposes only)
DEA will prepare three additional simulations at the following locations: At Bernard Street
looking directly into the bridge point of entry; and two at / or near Temescal Canyon Road
approximately half way between the bridge and the roadway. Both ‘before’ and ‘after’ images
will be provided to LSA for processing and approval. These images will be prepared in support
of resolving the resource agencies’ concern regarding the wildlife corridor. DEA will look to
others to provide the high resolution jpg files and hence this task does not include a site visit
nor photography to support the simulations.
Task 3 – Reimbursables - $200 (estimated T & M)
Government fees, delivery costs such as Federal Express charges and plotting / reproduction
services are considered reimbursable fees and will be billed to you at our cost plus 10%.
Mileage will be billed according to the current federal rate. Any service requested which does
not fall within the scope of services listed, or any duplication of work due to changes desired
by the owner or modified by the engineer, will be performed on an “Extra Services” basis and
negotiated accordingly.
June 16, 2017
Mr. Ceazar Aguilar
Aguilar Consulting, Inc.
Temescal Canyon Road Visual Simulations
Page 2
DEA proposes to complete the above noted tasks for the fees indicated. Invoices will be due
and payable within 30 days and will be sent monthly based upon the percentage of work
completed. Should you have any questions or need clarification of any item, please feel free to
call. We look forward to discussing this proposal with you.
Sincerely,
DAVID EVANS AND ASSOCIATES, INC.
Kim S. Rhodes, PLA 3867
Vice President
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