HomeMy WebLinkAboutItem No. 18 Agreement for Wildland Protection SvsText File
City of Lake Elsinore 130 South Main Street
Lake Elsinore, CA 92530
www.lake-elsinore.org
File Number: ID# 17-255
Agenda Date: 6/27/2017 Status: Consent AgendaVersion: 1
File Type: AgreementIn Control: City Council
Agenda Number: 18)
Page 1 City of Lake Elsinore Printed on 6/22/2017
Page 1 of 2
REPORT TO CITY COUNCIL
To:Honorable Mayor and Members of the City Council
From:Grant Yates, City Manager
Prepared by: Nicole Dailey, Senior Management Analyst
Date:June 27, 2017
Subject:Agreement for Wildland Protection Services
Recommendation
adopt A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKE ELSINORE,
CALIFORNIA, APPROVING THE CALIFORNIA DEPARTMENT OF FORESTRY AND FIRE
AGREEMENT FOR WILDLAND PROTECTION SERVICES FOR FISCAL YEAR 2017/2018;
and Authorize the City Manager to Execute the Agreement, Subject to Minor Modifications as
Approved by the City Attorney.
Background
Since 2013, the City of Lake Elsinore has entered into an agreement with the California
Department of Forestry and Fire (CALFIRE) for wildland protection service to protect the City
from unfunded liabilities in the event of a wildland fire within the City that is not covered by a
MTZ (Mutual Threat Zone). These costs are for CALFIRE or other resources that may be
needed to control a wildland fire including, but not limited to, aircraft, crews, dozers, engines
and logistics. These costs could easily reach tens of thousands of dollars to hundreds of
thousands of dollars per day.
Under the agreement, CALFIRE treats the area covered by the agreement as well as areas in
the MTZ as State Responsibility Area (SRA) lands. (This is virtually all of the Wildland Urban
Interface Area in the City). As such, CALFIRE would bear the cost of suppressing wildland fires
in these areas using any needed resources to accomplish this task. The City would only expend
its budgeted cost annually to maintain this agreement with CALFIRE. The City last renewed this
agreement in 2015 for fiscal years 2015/16 and 2016/17.
Discussion
The proposed agreement for wildland protection services is for fiscal year 2017/18. The cost is
based on what the State currently pays to protect its SRA. The current cost per acre is
approximately $27.23, plus a 12.59% administrative charge. The cost per acre is reviewed and
adjusted annually. The area covered by the agreement can also be adjusted to reflect build up
or annexations.
Wildland Protection Agreement
Page 2 of 2
The City of Lake Elsinore currently has the responsibility for the protection of life, property and
wildland areas comprising of 1,689 acres of land (as shown in the agreement). Therefore, the
agreement is for a total cost of $51,781.80.
Staff believes this agreement is a cost-effective way for the City of Lake Elsinore to protect itself
from potentially crippling unbudgeted expenses from wildland fires and provide a fiscally prudent
level of protection to our citizens and natural resources.
Fiscal Impact
The proposed agreement is included in the Fiscal Year 2017/18 budget.
Exhibits
A – Resolution Approving Agreement for Wildland Protection Services
B – Agreement for Wildland Protection Services
RESOLUTION NO. 2017-__
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKE ELSINORE,
CALIFORNIA, APPROVING THE CALIFORNIA DEPARTMENT OF FORESTRY AND
FIRE AGREEMENT FOR WILDLAND PROTECTION SERVICES FOR FISCAL YEAR
2017/2018.
Whereas,the City of Lake Elsinore is responsible for the protection of life, property and wildland
areas comprising of 1,689 acres of land; and,
Whereas, the Council approved an initial agreement with California Department of Forestry and
Fire Protection (CALFIRE) in 2013 for wildland protection services; and,
Whereas,the Council approved the renewal of said agreement in 2015 for fiscal years 2015/2016
and 2016/17; and,
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LAKE ELSINORE DOES
HEREBY RESOLVE, DETERMINE AND ORDER AS FOLLOWS:
Section 1:The Council hereby approves the agreement with CALFIRE for wildland protection
services from July 2017 through June 2018.
Section 2:The Council hereby authorizes the City Manager to execute the agreement, subject
to minor modifications as approved by the City Attorney.
Section 3:This Resolution shall take effect immediately upon its adoption.
Passed and Adopted this 27th day of June, 2017.
Robert E. Magee, Mayor
Attest:
Susan M. Domen, MMC
City Clerk
Reso No. 2017 - ___
Page 2 of 2
STATE OF CALIFORNIA )
COUNTY OF RIVERSIDE ) ss.
CITY OF LAKE ELSINORE )
I, Susan M. Domen, MMC, City Clerk of the City of Lake Elsinore, California, do hereby
certify that Resolution No. ______ was adopted by the City Council of the City of Lake
Elsinore, California, at the Regular meeting of _________, and that the same was
adopted by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Susan M. Domen, MMC
City Clerk
AGREEMENT SUMMARY
STD 215 (REV. 1-2014)
CHECK HERE IF ADDITIONAL PAGES ARE ATTACHED
1. CONTRACTOR'S NAME
City of Lake Elsinore
TRANSMITTING AGREEMENT
AGREEMENT NUMBER
3CA03553
2. F
AMENDMENT NUMBER
I.D. NUMBER
4. DIVISION, BUREAU, OR OTHER UNIT 1 5.
Forestry and Fire Protection I Riverside Unit (RRU) 013028
6. NAME AND TELEPHONE NUMBER OF CONTRACT ANALYST FOR QUESTIONS REGARDING THIS AGREEMENT
Lev Karshtedt (916) 654-6833
7. HAS YOUR AGENCY CONTRACTED FOR THESE SERVICES BEFORE?
NO ® YES (If YES, enterprior contractor City of Lake Elsinore
name and Agreement Number) 3CA03102
8. BRIEF DESCRIPTION OF SERVICES - LIMIT 72 CHARACTERS INCLUDING PUNCTUATION AND SPACES
Fire Protection Services Wildland
9. AGREEMENT OUTLINE (Include reason for Agreement: Identify specific problem, administrative requirement, program need or other
circumstances making the Agreement necessary; include special or unusual terms and conditions.)
California Department of Forestry and Fire Protection (CALFIRE) shall provide fire protection
services pursuant to Public Resources Code Sections 4142 and/or 4144.
This Local Governments Wildland/Agreement falls under two of the "The Contract is an interagency or revenue/reimbursement agreement,
exceptions listed in the DGS Administrative Order 06-06-1. there are reasonable factors that caused the delay, and it is in the
State's best interest to process the contract or amendment."
"The Contract involves another governmental entity, and an
Action or inaction of that other governmental entity delayed
Timely processing of the contract of amendment by the
State."
10. PAYMENT TERMS (Mone than one may apply.)
❑ MONTHLY FLAT RATE ❑ QUARTERLY
❑ ITEMIZED INVOICE ❑ WITHHOLD %
® REIMBURSEMENT/REVENUE
❑ OTHER (Explain)
❑ ONE -TIME PAYMENT ❑ PROGRESS PAYMENT
❑ ADVANCED PAYMENT NOT TO EXCEED
or
11. PROJECTED EXPENDITURES
FUND TITLE
ITEM
F.Y.
G APTER
STATUTE
PROJECTED
EXPENDITURES
Reimbursement
17 / 18
$51,781.80
OBJECT CODE
AGREEMENTTOTALI
$51,781.80
OPTIONAL USE
AMOUNT ENCUMBERED BY THIS DOCUMENT
I CERTIFY upon my own personal knowledge that the budgeted funds for the current
budget year are available for the period and purpose of the expenditure stated above.
PRIOR AMOUNT ENCUMBERED FOR THIS AGREEMENT
ACCOUNTING OFFICER'S SIGNATURE
.a
DATE SIGNED
TOTAL AMOUNT ENCUMBERED TO DATE
$
12.
AGREEMENT
TERM
From Through
TOTAL COST OF
THIS TRANSACTION
BID, SOLE SOURCE, EXEMPT
Original
07/01/17
06/30/18
$ 51,781.80
EXEMPT
Amendment No. 1
$
Amendment No. 2
$
Amendment No. 3
$
TOTAL
$ 51,781.80
(Continue)
STATE OF CALIFORNIA
AGREEMENT SUMMARY
STD, 215 (REV. 1-2014)
13. BIDDING 1 E=OD USED:
❑ REQUEST FOR PROPOSAL (RFP) ❑ INVITATION FOR BID (IFB)
(Attach justification if secondary method is used)
❑ SOLE SOURCE CONTRACT
(Attach STD. 821)
❑ EXEMPT FROM BIDDING
(Give authority for exempt status)
❑ USE OF MASTER SERVICE AGREEMENT
® OTHER (Paytam)
Reimbursement
NOTE: Proof of advertisement in the State Contracts Register or an approved form
STD. 821, Contract Adverdsinx Exemption Request, must be attached
14. SUMMARY OF BIDS (List of bidders, bid amount and small business status) (If an amendment, sole source, or exempt, leave blank)
15. IF AWARD OF AGREEMENT IS TO OTHER THAN THE LOWER BIDDER, PLEASE EXPLAIN REASON(S) (If an amendment, sole source, or exempt, leave blank)
16. WHAT IS THE BASIS FOR DETERMINING THAT THE PRICE OR RATE IS REASONABLE?
Not Applicable. This is a reimbursement agreement with a local agency.
17 (a) JUSTIFICATION FOR CONTRACTING OUT (Check one)
❑ Contracting out is based on cost savings per Government Code ❑ Contracting out is justified based on Government Code 19130(b).
19130(a). The State Personnel Board has been so notified. Justification for the Agreement is described below.
Justification:
Not Applicable. This is a reimbursement agreement with a local agency.
17 (b) EMPLOYEE BARGAUSUNG UNIT NOTIFICATION
❑ By checking this box, I hereby certify compliance with Government Code section 19132(b)(1).
Not Applicable. This is a reimbursement agreement with a local agency.
18. FOR AGREEMENTS IN EXCESS OF
$5,000, HAS THE LETTING OF THE
AGREEMENT BEEN REPORTED TO THE
DEPARTMENT OF FAIR EMPLOYMENT
AND HOUSING?
❑ NO ❑ YES M N/A
DATE:
19. HAVE CONFLICT OF INTEREST ISSUES
BEEN IDENTIFIED AND RESOLVED AS
REQUIRED BY THE STATE CONTRACT
MANUAL SECTION 7.10?
❑ NO ❑ YES M N/A
21. IS A SIGNET] COPY OF THE FOLLOWING ON FILE AT YOUR AGENCY FOR THIS
CONTRACTOR?
A. CONTRACTOR CERTIFICATION CLAUSES B. STD. 204, VENDOR DATA RECORD
❑ NO ❑ YES M N/A ❑ NO ❑ YES M N/A
FOR CONSULTING AGREEMENTS, DID YOU REV 1r, W
ANY CONTRACTOR EVALUATIONS ON FILE WITH THE
DGS LEGAL OFFICE?
❑ NO ❑ YES ❑ NONE M N/A
ON FILE
22. REOUIRED RESOLUTIONS AREA'
❑ NO M YES ❑ N/A
23. ARE DISABLED VETERANS BUSINESS ENTERPRISE GOALS REQUIRED? (If an amendment, explain changes, if any)
® NO (Explain below) ❑ YES (If YES complete the following)
DISABLED VETERAN BUSINESS ENTERPRISES: % OF AGREEMENT
Explain:
Local government agreements are exempt from DVBE requirements per SCM Section 8.12 D.
24. IS THIS A SMALL BUSINESS CERTIFIED BY OFFICE OF SMALL BUSINESS AND
VETERAN BUSINESS ENTERPRISE SERVICES?
M NO ❑ YES (Indicate Industry Group)
SMALL
NUMBER
25. IS THIS AGREEMENT (W TH. AMENDMENTS) FOR A PERIOD OF TIME LONGER THAN TWO YEARS'! (Ij YES, PrVWae j=1Wcauon/
Q NO ❑ YES
This is an ongoing fire protection agreement in which CAL FIRE provides services to and is reimbursed by local agency. Local
agency has control over the approval based on fiscal and board restraints; this includes an extension clause to enable CAL
FIRE to provide continuous uninterrupted protection to local agency.
I certify that all copies of the referenced Agreement will conform to
the nrininal Agreement sent to the Department of General Services.
SIGNATURE/TITLE DATE
� Assistant Chief
STATE OF CALIFORNIA
COOPERATIVE FIRE PROGRAMS AGREEMENT NUMBER 3CA03553
LOCAL RESPONSIBILITY AREA WILDLAND PROTECTION
REIMBURSEMENT AGREEMENT R REGISTRATION NUMBER:
LG -W REV 01/2017
1. This Agreement is entered into between the State Agency and the Local Agency named below:
STATE AGENCY S NAME
California Department of Forestry and Fire Protection — (CAL FIRE)
LOCAL AGENCY S NAME
City of Lake Elsinore
2. The term of this Agreement is:
3. The maximum amount of this Agreement is:
July 01,2017 through
June 30,2018
$ 51,781.80
Fifty One Thousand Seven Hundred Eighty One dollars and Eighty
4. The parties agree to comply with the terms and conditions of the following exhibits which are by this reference made a
part of the Agreement.
Exhibit A — Scope of Work — Includes page 2 (contact page) in count for Exhibit A 2 pages
Exhibit B — Budget Detail and Payment Provisions 2 pages
Exhibit C" — General Terms and Conditions; DGS GTC Version: 610 0 pages
Exhibit D — Special Terms and Conditions (Attached hereto as part of this Agreement) 1 pages
Exhibit E — Additional Provisions 10 pages
*Items shown with an Asterisk are hereby inco orated Oy reference and made part of this Agreement as if attached hereto.
General Terms and Conditions can be viewed at. http://www.dgs.ca.gov/ols
IN WITNESS WHEREOF, this Agreement has been executed by the parties hereto.
LOCAL AGENCY
LOCAL AGENCY'S NAME
Citv of Lake Elsinore
BY (Authorized Signature) DATE SIGNED(Do not type)
PRINTED NAME AND TITLE OF PERSON SIGNING
ADDRESS
130 S. Main Street, Lake Elsinore, CA 92530
STATE OF CALIFORNIA
AGENCY NAME
California Department of Forestry and Fire Protection
BY (Authorized Signature) DATE SIGNED(Do not type)
A5
PRINTED NAME AND TITLE OF PERSON SIGNING
Chris Rowney, Assistant Deputy Director, Cooperative Fire Protection, Training & Safety
ADDRESS P.O. Box 944246, Sacramento, CA 94244-2460
Califomia Department of General
Services Use Only
Contractor Name: City of Lake Elsinore
Contract No: 3CA03553
-2-
EXHIBIT A
COOPERATIVE FIRE PROGRAMS
AGREEMENT FOR PROTECTION OF WILDLANDS WITHIN LOCAL AGENCY RESPONSIBILITY AREA
1. The project representatives during the term of this Agreement will be:
CAL FIRE Unit Chief: Riverside Unit
Name: John R. Hawkins
Phone: 951-940-6900
Fax: 951-940-6910
Local Agency: City of Lake Elsinore
Name: Grant Yates
Phone: 951-674-3125
Fax: 951-471-1419
All required correspondence shall be sent through U.S. Postal Service by certified mail and directed to:
CAL FIRE Unit Chief:
John R. Hawkins
Local Agency:
City of Lake Elsinore
Section/Unit:
Riverside Unit
Section/Unit:
City Manager
Attention:
Robert Petersen
Attention:
Grant Yates
Address:
210 W. San Jacinto
Address:
130 S.Main St.
Perris CA 92570
Lake Elsinore CA. 92530
Phone:
951-940-6900
Phone:
951-674-3125
Fax:
951-940-6910
Fax:
951-471-1419
Send an additional copy of all correspondence to:
CAL FIRE
Cooperative Fire Services
P.O. Box 944246
Sacramento, CA 94244-2460
2. AUTHORIZATION
This Agreement is entered into this 1st day of July, 2017, by and between the State of California,
hereinafter called STATE and City of Lake Elsinore, County of Riverside, State of California,
hereinafter called Local Agency through its duly authorized officers. As used herein, Director shall
mean Director of the California Department of Forestry and Fire Protection (CAL FIRE). Where the
standard clauses for example in Exhibit C, use the word "Contractor" that word shall mean LOCAL
AGENCY as LOCAL AGENCY is used in this Agreement.
Section 4142 of the Public Resources Code provides that the Director may enter into cooperative
Agreements with local jurisdictions for the purpose of providing wildland fire protection.
3. SCOPE OF WORK
LOCAL AGENCY has the responsibility for protection of life, property, and wildland areas
comprising 1689 acres of land as indicated on the map included under Exhibit E and desires to
contract with the STATE to provide wildland fire protection to said area.
STATE has the ability to provide wildland fire protection for said area, of the type and degree,
which it now provides on adjacent State Responsibility Areas.
Contractor Name: City of Lake Elsinore
Contract No: 3CA03553
-3-
4. SERVICES BY STATE
A. STATE shall provide wildland fire protection for the areas defined in the above section.
B. For those areas, which are adjacent to State Responsibility Area, STATE will provide wildland
fire protection at the same level of service it now provides on adjacent State Responsibility
Area.
C. For those areas (islands), which are not adjacent to State Responsibility Area, the wildland fire
protection provided by the STATE will be limited to those resources identified in the preplanned
wildland response for the respective area. Any resources beyond those specified in the
preplanned wildland response are assistance by hire and the financial responsibility of the
LOCAL AGENCY.
5. ADMINISTRATION
A. LOCAL AGENCY agrees that STATE may dispatch fire protection resources available under
this Agreement to other areas of the state when needed at the sole discretion of STATE.
B. STATE response will be subject to availability of resources.
C. Incident Management within the contract area shall conform to current Incident Command
System criteria for Unified Command.
D. STATE and LOCAL AGENCY shall, through established dispatch procedures, immediately
notify each other of any fire incident within the contract area.
6. MUTUAL AID
LOCAL AGENCY shall provide mutual aid response into the contract area for wildfires. Structural fire
protection remains the jurisdictional and financial responsibility of LOCAL AGENCY.
7. ENTIRE AGREEMENT
This Agreement contains the whole Agreement between the parties. It cancels and supersedes any
previous Agreement for the same or similar services.
Contractor Name: City of Lake Elsinore
Contract No: 3CA03553
-4-
EXHIBIT B
BUDGET DETAIL INVOICING PAYMENT AND RECONCILIATION
1. Invoicing and Payment:
A. LOCAL AGENCY shall pay STATE for providing said protection at the rate of $27.23 per acre,
plus an 12.59% administrative charge for a total of $51,781.80 upon presentation of an invoice
by STATE. The rate per acre and administrative charge will be calculated by STATE prior to
January 1, of each year and annually thereafter, for the succeeding fiscal year subject to
approval by LOCAL AGENCY. This Agreement shall be amended each fiscal year to reflect
new rates.
B. STATE shall provide thirty (30) day written notice to LOCAL AGENCY of the cost per acre and
the administrative charge to be assessed for each subsequent fiscal year during the term of
this Agreement; LOCAL AGENCY shall have thirty (30) days to approve said rate; if written
approval is not received by STATE within said period, STATE's obligations hereunder shall
terminate; LOCAL AGENCY shall be liable for all amounts due up to and including the date of
such termination.
C. To minimize the need for reconciliation payment is expected in full after the LOCAL AGENCY
receives the STATE invoice. Payments made by the LOCAL AGENCY will cover the protection
rate per acre and the administrative charge for the protection services rendered by STATE and
including any other costs as provided herein, giving credit for all payments made by LOCAL
AGENCY and claiming the balance due to STATE, if any, or refunding to LOCAL AGENCY the
amount of any overpayment.
2. Budget Contingency Clause
A. If the LOCAL AGENCY's governing authority does not appropriate sufficient funds for the current
year or any subsequent years covered under this Agreement, which results in an inability to pay
the STATE for the services specified in this Agreement, the LOCAL AGENCY shall promptly
notify the STATE and this Agreement will terminate pursuant to the notice periods required
herein.
B. If funding for any fiscal year is reduced or deleted by the LOCAL AGENCY for purposes of this
program, the LOCAL AGENCY shall promptly notify the STATE, and the STATE shall have the
option to either cancel this Agreement with no liability occurring to the STATE, or offer an
agreement amendment to LOCAL AGENCY to reflect the reduced amount, pursuant to the notice
terms herein
C. If the STATE Budget Act does not appropriate sufficient funds to provide the services for the
current year or any subsequent years covered under this Agreement, which results in an inability
to provide the services specified in this Agreement to the LOCAL AGENCY, the STATE shall
promptly notify the LOCAL AGENCY, and this Agreement will terminate pursuant to the notice
periods required herein.
Contractor Name: City of Lake Elsinore
Contract No: 3CA03553
-5-
D. If funding for any fiscal year is reduced or deleted by the STATE Budget Act for purposes of this
program, the STATE shall promptly notify the LOCAL AGENCY, and the LOCAL AGENCY shall
have the option to either cancel this Agreement with no liability occurring to the LOCAL
AGENCY, or offer an agreement amendment to LOCAL AGENCY to reflect the
reduced services, pursuant to the notice terms herein.
E. Notwithstanding the foregoing provisions in paragraphs A and B above, the LOCAL AGENCY
shall remain responsible for payment for all services actually rendered by the STATE under this
Agreement regardless of LOCAL AGENCY funding being reduced, deleted or not otherwise
appropriated for this program. The LOCAL AGENCY shall promptly notify the STATE in writing
of any budgetary changes that would impact this Agreement.
F. LOCAL AGENCY and STATE agree that this Budget Contingency Clause shall not relieve or
excuse either parry from its obligation(s) to provide timely notice as may be required elsewhere in
this Agreement.
Contractor Name: City of Lake Elsinore
Contract No: 3CA03553
-6-
EXHIBIT D
SPECIAL TERMS AND CONDITIONS
1. Cancellation
Failure of either party to meet any of the terms and conditions of this Agreement, including non-
payment of monies due hereunder, shall be cause for the termination of this Agreement; such
termination shall become effective upon written receipt of 30 day notice of cancellation.
2. Audit
If the Agreement is over $10,000, the parties shall, in accordance with Government Code Section
10532, be subject to examination and audit of the State Auditor General for a period of three (3)
years after final payment under the Agreement. Examination and audit shall be confined to those
matters connected with performance of the Agreement including, but not limited to, cost of
administering the Agreement The Contractor warrants by execution of this Agreement, that no
person or selling agency has been employed or retained to solicit or secure this Agreement upon
Agreement or understanding.
3. Operatinq Plan
Prior to April 1 of each year, STATE and LOCAL AGENCY shall establish a joint Operating Plan for
the contract area, which shall be attached after Exhibit E. If LOCAL AGENCY received its
structural fire protection from another local agency, the local agency providing the structural fire
protection must be party to the Operating Plan.
4. Extension of Agreement
Unless there is written notice by LOCAL AGENCY to terminate this Agreement STATE shall extend
this Agreement for a single one-year period from the original termination date. The cost of services
provided by STATE during the extended period shall be based upon the rates published for the
fiscal year in which the extended period falls had a new Agreement been entered into.
5. Modification
This Agreement may be amended at any time by written mutual consent of the parties hereto.
6. Indemnification
Each party, to the extent permitted by law, agrees to indemnify and hold harmless the other party,
its officers, agents, and employees from any and all claims and losses accruing or resulting to any
person, firm or corporation who may be injured or damaged by the indemnifying party.
Contractor Name: City of Lake Elsinore
Contract No: 3CA03553
-7-
EXHIBIT E
ADDITIONAL PROVISIONS
Attachments
®
Budget Plan
®
Topographic Map
®
Operating Plan
❑
Annual Report
Contract Name: City of Lake Elsinore
Contract #: 3CA03553
Page #: 8
LOCAL RESPONSIBILITY AREA (LRA) WILDLAND PROTECTION REIMBURSEMENT AGREEMENT
Program Cost Account (PCA #) 39014
THIS IS THE BUDGET PLAN FOR THE LOCAL RESPONSIBILITY AREA (LRA)
WILDLAND FIRE PROTECTION REIMBURSEMENT AGREEMENT BETWEEN THE
STATE OF CALIFORNIA, DEPARTMENT OF FORESTRY & FIRE PROTECTION (CAL FIRE)
AND THE CITYITOWN OF CRY of Lake Elsinore A LOCAL AGENCY
FOR THE 201712018 FISCAL YEAR
AGREEMENT COST CALCULATIONS:
Number of Acres 1689
General Fund Reimbursement $ 10.69 $ 18,055.41
Unit Budget $ 16.54 $ 27,936.06
Sub -Total $ 45,991.47
Admin Rate 12.59% $ 5,790.33
Total Protection Cost
Comments Section:
$ 51,781.80
1.
2.
3.
4.
5.
6.
7.
8.
Contract Name City of Lake Elsinore
Contract Number 3CA03553
Page 110
OPERATING PLAN
Table of Contents
. APPENDIX
Preplanned Initial Attack Response — Riverside Ranger Unit .................. E-1
Preplanned Initial Attack Response — Lake Elsinore Fire Department........ E-2
Paye
Overview......................................................... . ...................
02
Authority..............................................................................
02
Purpose.................................................................................
02
Definitions & Restrictions...........................................................
02
Procedures.............................................................................
02
Administration.................. ......................................................
04
Fire Prevention........................................................................
04
Approval................................................................................
07
. APPENDIX
Preplanned Initial Attack Response — Riverside Ranger Unit .................. E-1
Preplanned Initial Attack Response — Lake Elsinore Fire Department........ E-2
Contract Name City of Lake Elsinore
Contract Number 3CA03553
OPERATING PLAN
1, OVERVIEW
PC1ge 111
This Operating Plan, hereinafter referred to as PLAN, is between the California Department of
Forestry & Fire Protection, Riverside Unit, hereinafter referred to as CAL FIRE and the City of
Lake Elsinore, Lake Elsinore Fire Department, hereinafter referred to as CITY. It has been
developed to specifically address the Agreement for Protection of Wildlands within a Local
Agency, hereinafter referred to as AGREEMENT, between CAL FIRE and CITY for wildland
fire protection within the city limits.
2. AUTHORITY
The PLAN is required of both CAL FIRE and CITY as part of the AGREEMENT dated
July 1, 2017.
3. PURPOSE
This PLAN will provide the Unit Chief of CAL FIRE and the CITY a means for executing the
AGREEMENT and is hereby attached as Exhibit E with appendices E-1 and E-2 to that
AGREEMENT.
4. DEFINITIONS AND RESTRICTIONS
See AGREEMENT for definitions and descriptions of general terms. This PLAN does not
allow either agency to operate outside the limitations in the AGREEMENT.
5. PROCEDURES
A. Fire Reporting/Reports-When CITY receives a report of a wildfire within the area of the
AGREEMENT, it shall promptly notify the Riverside Unit Emergency Command
Center (ECC). Each agency will process their appropriate reports and make the
information available, upon request of the other agency, in no more than
60 days.
B. Incident Management -The Incident Command System (ICS) will be used to manage
wildfires within the area of the AGREEMENT. Unified Command will be
implemented with a CAL FIRE representative and a CITY representative.
Contract Name City of Lake Elsinore
Contract Number 3CA03553
Bags 112
C. Fires within the area of the AGREEMENT -Each agency will maintain a preplanned
initial attack response (PIAR) for fires within the area of the AGREEMENT. See
Appendices E-1 and E-2. Immediate cooperation between agency dispatch centers will
occur to ensure prompt response of appropriate resources into the area of the fire. CAL
FIRE resources will be ordered according to the terms of the AGREEMENT through
the ECC. Any augmentation of the preplanned response, with CAL FIRE resources,
shall be authorized by a CAL FIRE Incident Commander or Agency Representative.
Augmentation of the preplanned response may require a post incident audit. The audit
will seek to demonstrate that adjacent CAL FIRE Direct Protection Areas (DPA's) were
threatened, or that the augmentation was justified on a cost efficiency basis. Local
government and private resources will be ordered through the CITY dispatch center
(DISPATCH) to ensure proper utilization of the Master Mutual Aid Agreement.
D. Mutual Aid -All initial attack resources will be considered mutual aid for the purpose of
this AGREEMENT.
E. Initial Attack -Initial attack resources will always be based on the closest resources
concept identified in the PIAR. See Appendices E-1 and E-2.
F. Move -Up & Cover -Station coverage will be exchanged between both agencies when
appropriate. To prevent long-term coverage problems to either agency, the covering
agency's engines will be replaced with the covered agency's resources as soon as it is
practical to do so.
G. Fire Information: Unified Command -
1. Both agencies will enter into a unified command structure to manage the
incident by establishing a common set of incident objectives and strategies.
This will be accomplished without losing or abdicating agency authority,
responsibility or accountability. A Unified Ordering Point will be identified
and established.
2. Representatives of both agencies will meet as needed to discuss procedures
governing and locations of potential Information Centers. Both agencies
will strive to maintain a roster of certified Public Information Officers for
use during emergencies.
3. The Unified Command will determine which agency will provide the
Lead Information Officer. Normally, it will be the agency with the
greatest commitment of resources on the incident.
H. Representatives of CAL FIRE and CITY, of the rank of Battalion Chief or higher, may
order resources directly from the ECC or DISPATCH when an immediate need arises.
These resources may include engines, fire crews and bulldozers in accordance with the
Contract Name City of Lake Elsinore
Contract Number 3CA03553
Pape 113
AGREEMENT. Resources sent in response to these requests will conform to the closet
resources concept
6. ADMINISTRATION
The CAL FIRE Unit Chief and the CITY Fire Chief, or their designees, along with
representatives from the CAL FIRE ECC and CITY DISPATCH will meet annually to discuss,
review, and update the following items; procedures for reporting fires, procedures to dispatch
resources to fires within the area of the AGREEMENT, procedures to dispatch resources to
fires along the boundaries of the area of the AGREEMENT, and exchange general or specific
information which would might affect the other agency.
7. FIRE PREVENTION
A. POLICY
All fire prevention activities conducted on lands within the area of the AGREEMENT
will be consistent with both agencies guidelines. CAL FIRE and CITY will be expected
to conduct a year-round, aggressive fire prevention program using guidelines within the
CAL FIRE Handbook 9000 and CITY Fire Prevention Guidelines. This will include,
but is not limited to, annual analysis and planning sessions to generate an active fire
prevention plan.
1. Public Information Program -This will include all types of fire prevention news
releases through the available media. Other methods will include public
meetings, fairs, rodeos, parades, services clubs and a regular schedule of school
programs for all grades.
2. Protection/Planning Issues -Although the responsibility for enforcing fire safe
ordinances pertaining to improvements in wildland areas within the city limits is
the responsibility of CITY, a CAL FIRE representative will be available upon
request to comment on these issues and assist in the enforcement of related
ordinances.
3. Hazard Reduction Inspections
a. Home Inspection — CAL FIRE will work directly with CITY to enforce
Public Resources Code (PRC) Sections 4291, 4446, 4442, 4123, or the
Uniform Fire Code sections when applicable.
b. Power line Inspections — CAL FIRE will work directly with CITY
inspecting power lines over 750 volts, using PRC 4292 and 4293 as a guide.
B. RESPONSIBILITY
CAL FIRE and CITY personnel will, in the performance of their duties,
Contract Name City of Lake Elsinore
Contract Number 3CA03553
13age 114
give full consideration to the prevention of fires and public education. Both agencies
will allow staff to establish attainable fire prevention goals.
C. EXISTING AND PROJECTED DEMAND
Fire Prevention and suppression are the primary roles for both agencies. If the
demand for services increases in the future, both agencies will develop more intensive
programs. Fire protection and prevention will be influenced by the following factors:
1. Increased recreational use.
2. Increased residential and commercial development.
3. Increased utilization of vacation residences.
4. Industrial activity.
D. OBJECTIVES
The primary objective of the fire prevention plan is the reduction of fire suppression
expenditures and damages from human -caused fires. The secondary objective is a
current and comprehensive public education program for fire safety awareness and code
enforcement.
E. RECOMMENDED ACTIONS
Both agencies will actively pursue public awareness programs through the following:
1. Public Education
a. School programs, ages K-12
b. Roadside sign program
C. Timely newspaper articles concerning fire awareness
d. Attendance at various local events which lend themselves to fire
prevention displays.
Contract Name City of Lake Elsinore
Contract Number 3CA03553
lege 115
2. Code Enforcement
a. Active PRC 4291 home inspection program in target areas.
b. Enforcement of the Fire Safe Ordinances as they apply to construction in
watershed areas. CAL FIRE will take an advisory role with the CITY
Fire Marshal within the areas of the AGREEMENT.
F. FUEL MODIFICATION
Both agencies will continue to encourage individual property owners and property
owner associations to establish and maintain a healthy fuel complex through the
following:
1. Prescribed burning through available programs.
2. Forest practice inspections.
3. Fuel modification using mechanized systems, fire crews, and local resources.
4. Biomass programs to control stems per acre, and remove dead and down
materials.
G. BURNING PERMITS
Burning permits will be required in the city limits consistent with those guidelines
established in adjacent areas. This will provide consistency in the burn hours and any
controls needed for the overall program.
1. Burning Permit Issuance
The CITY has the responsibility of issuing burn permits within the city limits
and the area of the AGREEMENT. Both agencies will agree to and establish
burn permit guidelines by April 1 of each year. The guidelines will follow those
established by CAL FIRE to ensure consistency in the burn programs in both the
CITY and areas adjacent to CAL FIRE.
2. Suspension of Permit Procedures
The suspension of burning permits in the area of the AGREEMENT will be
directly related to the burning permit suspension procedures outside the area of
Contract Name City of Lake Elsinore
Contract Number 3CA03553
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the AGREEMENT to ensure area -wide consistency. Suspensions will be based
on input from CAL FIRE and CITY.
H. MONITORING AND EVALUATION
Periodic monitoring and evaluation of the PLAN will provide the opportunity to make
orderly and timely amendments and revisions of the PLAN. Monitoring will determine
if the:
1.
2.
3.
8. APPROVAL:
PLAN is being followed.
PLAN objectives are being met.
PLAN is achieving desired results.
This PLAN is approved and authorized as Exhibit B Attachment 3 of the AGREEMENT
between CAL FIRE and CITY:
FOR CAL FIRE:
California Department of Forestry
& Fire Protection
Riverside Unit
210 W. San Jacinto Ave
Perris, CA 92570
Hawkins, Unit Chief
FOR CITY:
City of Lake Elsinore,
Fire Department
Address: 130 S. Main St.
Lake Elsinore, CA 92530
rant 1pity Manager
State of California
memorandum
To Tom Hostetter
Cooperative Fire Programs
From : Department of Forestry and Fire Protection
The Natural Resources Agency
Date: April 22, 2017
Website: : ,iyw. flre.ca.9ov
Subject: 2500 CONTRACTING PROCEDURES
2550 Contracts, Agreements and Leases
Review Certification for Local Government and Wildland Agreements
I have read and reviewed the attached agreement.
Contract Name: City of lake Elsinore
Contract Number:3CA03553 FY:17/18
Rev. 7/2013
DEPUTY CHIEF,
Cooperative Fire Program
Signature
Tom Hostetter
rinted Name
Date
STAFF CHIEF,
Cooperative Fire Programs
Signature
Dan Sendek
Printed Name
Date