HomeMy WebLinkAboutItem No. 11 Ex A PSA Agreement La Laguna 06-27-2017 REVISEDAGREEMENT FOR PROFESSIONAL SERVICES
WILLIAM’S BAIT AND TACKLE
OPERATION OF LA LAGUNA RESORT AND BOAT LAUNCH
This Agreement for Professional Services (the “Agreement”) is made and entered into as of July 1, 2017, by and between the City of Lake Elsinore, a municipal corporation (‘‘City") and
William’s Bait and Tackle, Inc., a California Corporation ("Operator").
RECITALS
The Lake Elsinore Recreation Area ("LERA") was established by the State of California for the purpose of making available to the people for their enjoyment the natural, cultural, and
recreational values of the largest natural lake in Southern California.
The function of the City at the LERA is to manage, protect, and, where necessary, to restore its natural and cultural resources and values for their perpetuation in accordance with the
public park and recreational purpose; to interpret these values effectively; and to provide facilities and services, consistent with the purpose of the park, that are necessary for
the full enjoyment of the park.
The City has determined that it requires the following professional services: operation and routine maintenance of La Laguna Resort and Boat Launch that promote the above stated purposes
of LERA and to promote the safety and convenience of the general public in the use and enjoyment of, and the enhancement of recreational and park experiences.
Operator possesses the skill, experience, ability, background, certification and knowledge to perform the services described in this Agreement on the terms and conditions described herein.
City desires to retain Operator to perform the services as provided herein and Operator desires to provide such professional services as set forth in this Agreement.
AGREEMENT
Scope of Services.
License to Utilize Premises. Operator understands and agrees that this Agreement is by license and not lease; confers only permission to occupy and use the Premises of La Laguna Resort
and Boat Launch, depicted in Exhibit “A,” and located at 32040 Riverside Drive in Lake Elsinore, California (Area Parcel Numbers: 379100002, 379100015, 379120007, 379120008) for the
prescribed purposes in accordance with the terms and conditions hereinafter specified without granted or reserving to Operator any interest or estate there in; the expenditure of capital
and/or labor in the course of use and occupancy thereunder shall not confer any interest or estate in the premises by virtue of said use, occupancy and/or expenditure of money thereon;
and it is the intention of the parties to limit the
right of use granted here in to a personal, revocable and assignable privilege of use in the Premises for the license granted here in.
Operate Boat Launch, Campground and Day Use Areas. Operator shall operate the boat launch, campground and day use areas by operating gate house, selling lake use passes and launch passes,
monitoring the launching of vessels into Lake Elsinore, renting campsites, allowing entry of public into designated day-use areas, and selling camping related concession items. Operator
shall require that all vessel operators utilizing the boat launch to access Lake Elsinore have purchased a City Lake Use Pass. Operator shall pre-purchase Lake Use Passes from the City
and shall offer such Lake Use Passes for sale to the public at all time during operation of the Premises. Under no circumstances shall a campsite be rented to any individual entity
for more than fourteen (14) consecutive days in any twenty-one (21) day period during the peak-season (Memorial Day to Labor Day). During the off-season, long-term camping may be offered
for a camper to reside on the Premises for up to six (6) months.
Operate William’s Bait and Tackle. Operator shall operate William’s Bait and Tackle store by selling bait, tackle, boat and water ski parts and accessories, charging fees for rental
of vessels, and selling food and beverages. Operator must maintain an inventory of all merchandise required to meet the reasonable needs of the public. All vessels offered for rental
shall fully comply with the any and all safety equipment requirements of the State of California, Department of Boating and Waterways, and the United States Coast Guard. All vessels
used for commercial purposes (rentals) shall maintain a valid Annual Commercial Lake Use Pass. All food and beverages sold shall conform to federal, state, and local food laws and regulations.
Operator may utilize up to two secured storage containers for vessel rentals and other patron services, at the sole cost and expense of the Operator. If such containers are not utilized,
they may be moved or removed within 30 days at the City Manager’s request.
Staffing.
Operator shall maintain an adequate and proper staff for its authorized operations based on commercially reasonable budget parameters and reasonable needs. Operator shall designate one
member of the staff as an Operations Manager with whom City may deal on a daily basis. Operations Manager shall be skilled in the management of businesses similar to the campground/boat
launch operations and shall be subject to reasonable approval by the City Manager. The Operations Manager shall devote substantial time and attention to the operation of the Premises
and the Campground and render such services and convenience to the public as are required. The Operations Manager shall be fully acquainted with the operations of the Premises, familiar
with the terms and conditions prescribed therefore by this
Agreement, and authorized to act in the day-to-day operations thereof.
If an employee of the Operator is found to be detrimental to the interest of the public, the City reserves the right to provide the Operator with written notice and Operator shall transfer
or reassign any such employee within a reasonable period of time and such employee shall not be assigned to any other City Premises.
Operator warrants that it fully complies with all laws regarding employment of aliens and others, and that all its employees performing services herein meet the citizens hip or a lien
status requirements contained in federal and state statutes and regulations including, but not limited to, the Immigration Reform and Control Act of 1986 (P.L. 99-603). Operator shall
obtain, from all covered employees performing services here in, all verification and other documentation of employment eligibility status required by federal statutes and regulations
as they currently exist and as they may be hereafter amended. Operator shall retain such documentation for all covered employees for the period prescribed by law. Operator shall indemnify,
defect, and hold harmless, the City, its agents, officers and employees from employer sanctions and any other liability which may be assessed against Operator or City or both in connection
with any alleged violation of federal statutes or regulations pertaining to the eligibility for employment of persons performing services under this Agreement.
Operator shall file with the City Manager a certificate for each member of the food and beverage staff showing that within the last two (2) years, such person has been examined and has
been found to be free of communicable tuberculosis. "Certificate" means a document signed by the examining physician and surgeon who is licensed under Chapter 5 (commencing with Section
2000), Division 2 of the California Business and Professions Code, or a notice from a public health agency or unit of the Tuberculosis Association which indicates freedom from active
tuberculosis.
Open Hours. Operator agrees to operate the Premises and maintain open hours daily from sunrise to sunset, and provide staffing as needed for campground operations between sunset and
sunrise.
Schedule of Fees. Operator shall maintain and post a complete schedule of prices for all fees, charges, goods, rentals, and services supplied to the public on or from the Premises. The
City reserves the right to review and approve said fees and charges. Prices shall comply with the requirements under any grant agreement with the Department of Boating &
Waterways concerning launch fees and such other prices shall be fair and reasonable based upon the following considerations: that the campground and boat operation is intended to serve
the needs of the public for the goods and/or services supplied at a fair and reasonable cost; comparability with prices charged for similar goods and/or services supplied in the Riverside
Metropolitan Area; and reasonableness of profit margins in view of the cost of providing same in compliance with the obligations assumed in this Agreement. In the event that the City
notifies Operator that prices being charged are not fair and reasonable, Operator shall have the right to confer with the City Manager and justify the prices. Following reasonable conference
and consultation thereon, Operator shall make such price adjustments as may be ordered by the City Manager. Operator may appeal the determination of the City Manager to the City Council,
whose decision thereon shall be final and conclusive.
Quality of Services. Service to the public, with goods, services, and merchandise of a high quality and at reasonable charges, is of prime concern to the City and is considered a part
of the consideration for this Agreement. Therefore, Operator agrees to operate and conduct its operation in a first-class manner, and comparable to other first-class facilities providing
similar activities, programs and services. Where such facilities are provided, Operator shall maintain a high standard of service at least equal to that of similar events and programs
conducted on City parks and/or adjacent communities and to those prevailing in such areas for similar products and services, and without discrimination. Operator, following receipt
of written notification thereof, shall immediately remove or withdraw from sale of any goods or services which may be found objectionable to the City Manager based on findings that
the provision of such goods or services is harmful to the public welfare.
Utilities. With respect to the Premises, City shall provide and pay for any necessary utilities, including telephone, water and electricity, consumed by Operator in the operation of
the Premises. Operator waives any and all claims against City for compensation for loss or damage caused by a defect, deficiency or impairment of any utility system, water system, water
supply system, drainage system, waste system, heating or gas system, electrical apparatus or wires serving the Premises. City shall pay for any new connections to the existing utility
services necessary for the operation of the Premises, provided, however that Operator shall for any new connection to existing utility services necessary for the operation of the General
Store.
Maintenance and Repair of Premises. During the term of this Agreement, City shall be responsible at its sole cost and expense, for conducting all Maintenance and Repair of the Premises
in order to assure that the Premises are maintained in a reasonable good state of repair and preserve the Premises and the improvements thereon are preserved for a reasonable useful
life. Notwithstanding the foregoing, the City shall assist with maintenance of store enhancements as part of the upgraded facility at William’s Bait and Tackle Store. Equipment owned
by Operator (including rentals equipment such as vessels) shall be the Operators responsibility to
maintain and repair. Maintenance related to the operation thereof. Maintenance and repairs shall include but not be limited to, maintaining fire clearance, tree trimming and removal,
repair of broken fixtures and facilities, plumping and electrical fixtures, and campground equipment.
Housekeeping. During the term of this Agreement, Operator shall be responsible at its sole cost and expense, for conducting all Housekeeping duties of the Premises in order to assure
that the Premises are in good and substantial condition, and kept in a clean, safe, wholesome and sanitary condition free of trash, garbage, or obstructions of any kind. City shall
supply operator materials to maintain the facility in clean and working order at all times. Operator shall provide all necessary equipment, materials and supplies used for housekeeping
purposes, such as but not limited to, sanitary, landscaping, and cleaning supplies. Housekeeping shall include but not be limited to, cleaning of public restrooms and showers, trash
pick-up, campsite preparation, minor repairs/replacement to campground equipment, pest inspection and control, landscape mowing and edging, shrub trimming and non-reoccurring removal
of hanging tree limbs, vacuuming, wiping, and cleaning of all adjacent grounds and walks.
Sanitation. No offensive matter, refuse, or substance constituting an unnecessary, unreasonable or unlawful fire hazard, or material detrimental to the public health, shall be permitted
or remain on the Premises and within a distance of fifty (50) feet thereof, and Operator shall prevent any accumulation thereof from occurring. Operator shall furnish all equipment
and materials necessary, including trash receptacles of the size, type, color and number required by the City Manager, to maintain the Premises and the area within a distance of fifty
(50) feet thereof in a sanitary condition. City shall provide that all refuse is collected no less than once a week by its existing franchise hauler.
Office and Service Supplies. During the term of this Agreement, Operator shall be responsible at its sole cost and expense, for purchasing and maintaining all necessary office supplies,
employee uniforms and other supplies required to perform services.
Vehicles, vessels and golf carts. City agrees to provide two vessels, two vehicles and two golf carts for use only on the Premises in order to perform duties associated with the scope
provided herein. Operator shall ensure that each driver of the vehicle has a valid California Drivers’ License and is listed on the Operator’s insurance policy. Operator shall be responsible
for sole cost and expense of maintenance and fuel costs associated with the vehicles.
Concessions. City shall provide at its sole cost and expense campground related concessions, such as firewood and ice, where the City receives the total revenue generated from such concessions
sales.
Advertising and Promotions. Operator shall be responsible for the sole cost and expense of advertising related to the campground and day use
areas of the Premises. All advertising and promotional materials shall receive approval from the City Manager prior to being distributed. Any advertising or promotional materials promulgated
by the Operator shall include the words “Lake Elsinore” as part of the name or identification of the Premises.
Events. Operator shall not promote or sponsor private or public events on the Premises, unless authorized by a special event permit issued by the City of Lake Elsinore.
Security. City, at its own expense, may provide any legal devices or equipment and the installation thereof, designated for the purpose of protecting the Premises from theft, burglary
or vandalism, provided written approval for installation thereof is first obtained from the City Manager.
Safety. Operator shall immediately correct any unsafe condition of that portion of the Premises designated as the campground and Boat Launch area, as well as any unsafe practices occurring
thereon. Operator shall immediately notify City of any unsafe condition on the Premises and correct any unsafe practices occurring thereon. Operator shall obtain emergency medical care
for any member of the public who is in need thereof, because of illness or injury occurring on the Premises. Operator shall cooperate fully with City in the investigation of any accidental
injury or death occurring on the Premises, including a prompt report thereof to the City Manager. Operator shall cooperate and comply fully with county, state, municipal, federal or
any other regulatory agency having jurisdiction there over, regarding any safety inspections and certifications of any and all Operator's structures, enclosures, vehicles, booths, equipment
and rides.
Disorderly Conduct. Operator agrees to exercise every reasonable effort to not allow any loud boisterous or disorderly persons about the Premises.
Illegal Activity. Operator shall not permit any illegal activities to be conducted upon the Premises.
Maximize Use. Operator shall use its best efforts to maximize the public use of the Premises and the facilities thereon in accordance with the conditions herein. However, Operator shall
not interfere with public use of the remaining areas of LERA.
Construction. In the event City constructs or causes to be constructed new facilities and/or improvements for the licensed operations at the Premises, this Agreement shall continue in
full force and effect., Operator agrees to cooperate with City in the event the construction affects the Premises by vacating and removing therefrom all items of inventory, containers,
equipment and furnishings for such periods as are required by the construction of the new facilities. Operator further agrees to cooperate in the determination of the abatement and/or
other relief to be provided by furnishing all information requested relative to the operation and permitting
examination and audit of all accounting records kept in connection with the conduct thereof.
Right of Entry. Any officers and/or authorized employees of the City may entre upon the Premises at any and all reasonable times for the purpose of determining whether or not Operator
is complying with the terms and conditions hereof, or for any other purpose incidental to the rights of the City. Additional, City has the right to use the boat launch at any time at
no cost to the City or the public. In the event of an unauthorized abandonment, vacation or discontinuance of operations for a period in excess of twenty-four (24) hours, Operator hereby
irrevocably appoints City as an agent for continuing operation of the license granted herein, and in connection therewith authorizes the officers and employees thereof to (I) take possession
of the such licensed area, including all improvements, equipment and inventory thereon; (2) remove any and all persons or property on said area and place any such property in storage
for the account of and at the expense of Operator; (3) sublease or sublicense the Premises; and (4) after payment of all expenses of such subleasing or sublicensing, apply all payments
realized therefrom to the satisfaction and/or mitigation of all damages arising from Operator's breach of this Agreement.
Term. Unless earlier terminated as provided elsewhere in this Agreement, this Agreement shall continue in full force and effect for a period of one (1) year, commencing on July 1, 2017
and ending on June 30, 2018. The City may, at its sole discretion, extend the term of this Agreement on a 12-month basis not to exceed two (2) additional twelve (12) month renewal
terms by giving written notice thereof to Operator not less than thirty (30) days before the end of the contract term, such notice to be exercised by the City Manager.
Compensation. Compensation to be paid to Operator shall an amount compensation not to exceed $377,763.00 for the period designated July 1, 2017 through June 30, 2018, without additional
written authorization from the City. Out of pocket expenses shall be approved with written authorization by the City Manager prior to being expended and will be reimbursed at cost without
an inflator or administrative charge. Compensation to Operator shall be withheld in the event that the Operator has failed to make a timely payment of the Revenues, as described in
Section 5.
Method of Payment. Operator shall submit weekly invoices within 5 days of the end of each week to the City. Operator’s invoices shall include a brief description of the services performed,
the date the services were performed, the number of hours spent and by whom, and a description of any reimbursable expenditures as identified in Section 1 above. City shall pay Operator
no later than forty-five (45) days after receipt of the monthly invoice by City staff.
Revenues. Operator shall pay and remit boat launch fees, lake use pass fees, campground fees, and concessions revenue to the City daily. In addition, Operator shall pay the City a sum
equal to four (4%) of William’s Bait and Tackle store gross receipts on the first (1st) day, or first business day, of the calendar month. Payment shall be by check or draft made payable
to City of Lake Elsinore, Attention: Finance Department, 130 South Main Street, Lake Elsinore, California 92530. A late payment charge of two percent (2%)
per month shall be added to any late payment received. Online campground reservation fees shall be collected at the point of sale.
Suspension or Termination.
The City may at any time, for any reason, with or without cause, suspend or terminate this Agreement, or any portion hereof, by serving upon the Operator at least ten (10) days prior
written notice. Upon receipt of such notice, the Operator shall immediately cease all work under this Agreement, unless the notice provides otherwise. If the City suspends or terminates
a portion of this Agreement such suspension or termination shall not make void or invalidate the remainder of this Agreement.
In the event this Agreement is terminated pursuant to this Section, the City shall pay to Operator the actual value of the work performed up to the time of termination, provided that
the work performed is of value to the City. Upon termination of the Agreement pursuant to this Section, the Operator will submit an invoice to the City, pursuant to Section entitled
“Method of Payment” herein.
Ownership of Documents. All documents, receipts, and reports prepared by the Operator, its officers, employees and agents and subcontractors in the course of implementing this Agreement,
except working notepad internal documents, shall become the property of the City upon payment to Operator for such work, and the City shall have the sole right to use such materials
in its discretion without further compensation to Operator or to any other party. Operator shall, at Operator’s expense, provide such reports, plans, studies, documents and other writings
to City upon written request. City acknowledges that any use of such materials in a manner beyond the intended purpose as set forth herein shall be at the sole risk of the City. City
further agrees to defend, indemnify and hold harmless Operator, its officers, officials, agents, employees and volunteers from any claims, demands, actions, losses, damages, injuries,
and liability, direct or indirect (including any and all costs and expenses in connection therein), arising out of the City’s use of such materials in a manner beyond the intended purpose
as set forth herein.
a. Licensing of Intellectual Property. This Agreement creates a nonexclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs,
and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression,
including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Operator under this
Agreement ("Documents & Data"). Operator shall require that all subcontractor agree in writing that City is granted a nonexclusive and perpetual license for any Documents & Data the
subcontractor prepares under this Agreement. Operator represents and warrants that Operator has the legal right to license any and all Documents & Data. Operator makes no such representation
and warranty in regard to Documents & Data which were prepared by design professionals other than Operator or provided to Operator by the City. City shall not be limited in any way
in its use of the Documents & Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City’s sole risk.
b. Confidentiality. All ideas, memoranda, specifications, plans, procedures, drawings, descriptions, computer program data, input record data, written
information, and other Documents & Data either created by or provided to Operator in connection with the performance of this Agreement shall be held confidential by Operator. Such materials
shall not, without the prior written consent of City, be used by Operator for any purposes other than the performance of the services under this Agreement. Nor shall such materials
be disclosed to any person or entity not connected with the performance of the services under this Agreement. Nothing furnished to Operator which is otherwise known to Operator or
is generally known, or has become known, to the related industry shall be deemed confidential. Operator shall not use City’s name or insignia, photographs relating to project for which
Operator’s services are rendered, or any publicity pertaining to the Operator’s services under this Agreement in any magazine, trade paper, newspaper, television or radio production
or other similar medium without the prior written consent of City.
Operator’s Books and Records.
a. Operator shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services,
or expenditures and disbursements charged to City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Operator to this
Agreement.
b. Operator shall maintain all documents and records which demonstrate performance under this Agreement for a minimum period of three (3) years, or for any longer period required by
law, from the date of termination or completion of this Agreement.
c. Any records or documents required to be maintained pursuant to this Agreement shall be made available for inspection or audit, at any time during regular business hours, upon written
request by the City Manager, City Attorney, City Auditor or a designated representative of these officers. Copies of such documents shall be provided to the City for inspection at
City Hall when it is practical to do so. Otherwise, unless an alternative is mutually agreed upon, the records shall be available at Operator’s address indicated for receipt of notices
in this Agreement.
d. Where City has reason to believe that such records or documents may be lost or discarded due to dissolution, disbandment or termination of Operator’s business, City may, by written
request by any of the above-named officers, require that custody of the records be given to the City and that the records and documents be maintained in City Hall. Access to such records
and documents shall be granted to any party authorized by Operator, Operator’s representatives, or Operator’s successor-in-interest.
Independent Operator. It is understood that Operator, in the performance of the work and services agreed to be performed, shall act as and be an independent Operator and shall not act
as an agent or employee of the City.
PERS Eligibility Indemnification. In the event that Operator or any employee, agent, or subcontractor of Operator providing services under this Agreement claims or is determined by
a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS as an employee of the
City, Operator shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Operator or its employees,
agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City.
Notwithstanding any other federal, state and local laws, codes, ordinances and regulations to the contrary, Operator and any of its employees, agents, and subcontractors providing service
under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any claims to, any compensation, benefit, or any incident of employment by City, including
but not limited to eligibility to enroll in PERS as an employee of City and entitlement to any contribution to be paid by City for employer contribution and/or employee contributions
for PERS benefits.
Interests of Operator. Operator (including principals, associates and professional employees) covenants and represents that it does not now have any investment or interest in real property
and shall not acquire any interest, direct or indirect, in the area covered by this Agreement or any other source of income, interest in real property or investment which would be affected
in any manner or degree by the performance of Operator’s services hereunder. Operator further covenants and represents that in the performance of its duties hereunder no person having
any such interest shall perform any services under this Agreement.
Operator is not a designated employee within the meaning of the Political Reform Act because Operator:
a. will conduct research and arrive at conclusions with respect to his/her rendition of information, advice, recommendation or counsel independent of the control and direction of the
City or of any City official, other than normal agreement monitoring; and
b. possesses no authority with respect to any City decision beyond rendition of information, advice, recommendation or counsel. (FPPC Reg. 18700(a)(2).)
Professional Ability of Operator. City has relied upon the professional training and ability of Operator to perform the services hereunder as a material inducement to enter into this
Agreement. Operator shall therefore provide properly skilled professional and technical personnel to perform all services under this Agreement. All work performed by Operator under
this Agreement shall be in accordance with applicable legal requirements and shall meet the standard of quality ordinarily to be expected of competent professionals in Operator’s field
of expertise.
Compliance with Laws. Operator shall use the standard of care in its profession to comply with all applicable federal, state and local laws, codes, ordinances and regulations.
Licenses. Operator represents and warrants to City that it has the licenses, permits, qualifications, insurance and approvals of whatsoever nature which are legally required of Operator
to practice its profession. Operator represents and warrants to City that Operator shall, at its sole cost and expense, keep in effect or obtain at all times during the term of this
Agreement, any licenses, permits, insurance and approvals which are legally required of Operator to practice its profession. Operator shall maintain a City of Lake Elsinore business
license.
Indemnity. Operator shall indemnify, defend, and hold harmless the City and its officials, officers, employees, agents, and volunteers from and against any and all losses, liability,
claims, suits, actions, damages, and causes of action arising out of any personal injury, bodily injury, loss of life, or damage to property, or any violation of any federal, state,
or municipal law or ordinance, to the extent caused, in whole or in part, by the willful misconduct or negligent acts or omissions of Operator or its employees, subcontractors, or agents,
by acts for which they could be held strictly liable, or by the quality or character of their work. The foregoing obligation of Operator shall not apply when (1) the injury, loss of
life, damage to property, or violation of law arises from the sole negligence or willful misconduct of the City or its officers, employees, agents, or volunteers and (2) the actions
of Operator or its employees, subcontractor, or agents have contributed in no part to the injury, loss of life, damage to property, or violation of law. It is understood that the duty
of Operator to indemnify and hold harmless includes the duty to defend as set forth in Section 2778 of the California Civil Code. Acceptance by City of insurance certificates and endorsements
required under this Agreement does not relieve Operator from liability under this indemnification and hold harmless clause. This indemnification and hold harmless clause shall apply
to any damages or claims for damages whether or not such insurance policies shall have been determined to apply. By execution of this Agreement, Operator acknowledges and agrees to
the provisions of this Section and that it is a material element of consideration.
Insurance Requirements.
a. Insurance. Operator, at Operator’s own cost and expense, shall procure and maintain, for the duration of the contract, unless modified by the City’s Risk Manager, the following insurance
policies.
i. Workers’ Compensation Coverage. Operator shall maintain Workers’ Compensation Insurance and Employer’s Liability Insurance for his/her employees in accordance with the laws of the
State of California. In addition, Operator shall require each subcontractor to similarly maintain Workers’ Compensation Insurance and Employer’s Liability Insurance in accordance with
the laws of the State of California for all of the subcontractor’s employees. Any notice of cancellation or non-renewal of all Workers’ Compensation policies must be received by the
City at least thirty (30) days prior to such change. The insurer shall agree to waive all rights of subrogation against City, its officers, agents, employees and volunteers for losses
arising from work performed by Operator for City. In the event that Operator is exempt from Worker’s Compensation Insurance and Employer’s Liability Insurance for his/her employees
in accordance with the laws of the State of California, Operator shall submit to the City a Certificate of Exemption from Workers Compensation Insurance in a form approved by the City
Attorney.
ii. General Liability Coverage. Operator shall maintain commercial general liability insurance in an amount not less than one million dollars ($1,000,000) per occurrence for bodily
injury, personal injury and property damage. If a commercial general liability insurance form or other form with a general aggregate limit is used, either the general aggregate limit
shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit. Required commercial general
liability coverage shall be at least as broad as Insurance Services Office Commercial
General Liability occurrence form CG 0001 (ed. 11/88) or Insurance Services Office form number GL 0002 (ed. 1/73) covering comprehensive General Liability and Insurance Services Office
form number GL 0404 covering Broad Form Comprehensive General Liability. No endorsement may be attached limiting the coverage.
iii. Automobile Liability Coverage. Operator shall maintain automobile liability insurance covering bodily injury and property damage for all activities of the Operator arising out
of or in connection with the work to be performed under this Agreement, including coverage for owned, hired and non-owned vehicles, in an amount of not less than one million dollars
($1,000,000) combined single limit for each occurrence. Automobile liability coverage must be at least as broad as Insurance Services Office Automobile Liability form CA 0001 (ed.
12/90) Code 1 (“any auto”). No endorsement may be attached limiting the coverage.
iv. Watercraft Liability Coverage. Operator shall maintain watercraft liability insurance appropriate for occurrence for bodily injury, personal injury and property damage, and cover
such services whether they are provided by the Operator or by its employees, subcontractors, or subcontractors. The amount of this insurance shall not be less than one million dollars
($1,000,000) on a claims-made annual aggregate basis, or a combined single limit per occurrence basis.
b. Endorsements. Each general liability and automobile liability insurance policy shall be with insurers possessing a Best’s rating of no less than A:VII and shall be endorsed with
the following specific language:
i. The City, its elected or appointed officers, officials, employees, agents and volunteers are to be covered as additional insured with respect to liability arising out of work performed
by or on behalf of the Operator, including materials, parts or equipment furnished in connection with such work or operations.
ii. This policy shall be considered primary insurance as respects the City, its elected or appointed officers, officials, employees, agents and volunteers. Any insurance maintained
by the City, including any self-insured retention the City may have, shall be considered excess insurance only and shall not contribute with it.
iii. This insurance shall act for each insured and additional insured as though a separate policy had been written for each, except with respect to the limits of liability of the insuring
company.
iv. The insurer waives all rights of subrogation against the City, its elected or appointed officers, officials, employees or agents.
v. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City, its elected or appointed officers, officials, employees, agents or
volunteers.
vi. The insurance provided by this Policy shall not be suspended, voided, canceled, or reduced in coverage or in limits except after thirty (30) days written notice has been received
by the City.
c. Deductibles and Self-Insured Retentions. Any deductibles or self-insured retentions must be declared to and approved by the City. At the City’s option, Operator shall demonstrate
financial capability for payment of such deductibles or self-insured retentions.
d. Certificates of Insurance. Operator shall provide certificates of insurance with original endorsements to City as evidence of the insurance coverage required herein. Certificates
of such insurance shall be filed with the City on or before commencement of performance of this Agreement. Current certification of insurance shall be kept on file with the City at
all times during the term of this Agreement.
Notices. Any notice required to be given under this Agreement shall be in writing and either served personally or sent prepaid, first class mail. Any such notice shall be addressed
to the other party at the address set forth below. Notice shall be deemed communicated within 48 hours from the time of mailing if mailed as provided in this section.
If to City: City of Lake Elsinore
Attn: City Manager
130 South Main Street
Lake Elsinore, CA 92530
With a copy to: City of Lake Elsinore
Attn: City Clerk
130 South Main Street
Lake Elsinore, CA 92530
If to Operator: ____________________
Attn:________________
____________________
____________________
Entire Agreement. This Agreement constitutes the complete and exclusive statement of Agreement between the City and Operator. All prior written and oral communications, including correspondence,
drafts, memoranda, and representations, are superseded in total by this Agreement.
Amendments. This Agreement may be modified or amended only by a written document executed by both Operator and City and approved as to form by the City Attorney.
Assignment and Subcontracting. The parties recognize that a substantial inducement to City for entering into this Agreement is the professional reputation, experience and competence
of Operator. Assignments of any or all rights, duties or obligations of the Operator under this Agreement will be permitted only with the express written consent of the City. Operator
shall not subcontract any portion of the work to be performed under this Agreement without the written authorization of the City. If City
consents to such subcontract, Operator shall be fully responsible to City for all acts or omissions of those subcontractors. Nothing in this Agreement shall create any contractual relationship
between City and any subcontractor nor shall it create any obligation on the part of the City to pay or to see to the payment of any monies due to any such subcontractor other than
as otherwise is required by law.
Waiver. Waiver of a breach or default under this Agreement shall not constitute a continuing waiver of a subsequent breach of the same or any other provision under this Agreement.
Severability. If any term or portion of this Agreement is held to be invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions of this
Agreement shall continue in full force and effect.
Controlling Law Venue. This Agreement and all matters relating to it shall be governed by the laws of the State of California and any action brought relating to this Agreement shall
be held exclusively in a state court in the County of Riverside.
Litigation Expenses and Attorneys’ Fees. If either party to this Agreement commences any legal action against the other party arising out of this Agreement, the prevailing party shall
be entitled to recover its reasonable litigation expenses, including court costs, expert witness fees, discovery expenses, and attorneys’ fees.
Mediation. The parties agree to make a good faith attempt to resolve any disputes arising out of this Agreement through mediation prior to commencing litigation. The parties shall
mutually agree upon the mediator and share the costs of mediation equally. If the parties are unable to agree upon a mediator, the dispute shall be submitted to JAMS or its successor
in interest. JAMS shall provide the parties with the names of five qualified mediators. Each party shall have the option to strike two of the five mediators selected by JAMS and thereafter
the mediator remaining shall hear the dispute. If the dispute remains unresolved after mediation, either party may commence litigation.
Execution. This Agreement may be executed in several counterparts, each of which shall constitute one and the same instrument and shall become binding upon the parties when at least
one copy hereof shall have been signed by both parties hereto. In approving this Agreement, it shall not be necessary to produce or account for more than one such counterpart.
Authority to Enter Agreement. Operator has all requisite power and authority to conduct its business and to execute, deliver, and perform the Agreement. Each party warrants that the
individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and to bind each respective party. The City Manager is authorized to enter
into an amendment or otherwise take action on behalf of the City to make the following modifications to the Agreement: (a) a name change; (b) grant extensions of time; (c) non-monetary
changes in the scope of services; and/or (d) suspend or terminate the Agreement.
Prohibited Interests. Operator maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Operator, to solicit
or secure this Agreement. Further, Operator warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide
employee working solely for Operator, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement.
For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer or employee of
City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.
Equal Opportunity Employment. Operator represents that it is an equal opportunity employer and it shall not discriminate against any subcontractor, employee or applicant for employment
because of race, religion, color, national origin, handicap, ancestry, sex or age. Such non-discrimination shall include, but not be limited to, all activities related to initial employment,
upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination.
Prevailing Wages. Operator is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section
16000, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on "public works" and "maintenance" projects.
Operator agrees to fully comply with all applicable federal and state labor laws (including, without limitation, if applicable, the Prevailing Wage Laws). It is agreed by the parties
that, in connection with the Work or Services provided pursuant to this Agreement, Operator shall bear all risks of payment or non-payment of prevailing wages under California law,
and Operator hereby agrees to defend, indemnify, and hold the City, and its officials, officers, employees, agents, and volunteers, free and harmless from any claim or liability arising
out of any failure or alleged failure to comply with the Prevailing Wage Laws. The foregoing indemnity shall survive termination of this Agreement.
Execution. This Agreement may be executed in several counterparts, each of which shall constitute one and the same instrument and shall become binding upon the parties when at least
one copy hereof shall have been signed by both parties hereto. In approving this Agreement, it shall not be necessary to produce or account for more than one such counterpart.
[Signatures on next page]
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the date first written above.
“CITY”
CITY OF LAKE ELSINORE, a municipal corporation
Grant Yates, City Manager
ATTEST:
City Clerk
APPROVED AS TO FORM:
City Attorney
“OPERATOR”
William’s Bait and Tackle, Inc., a California Corporation
By: _____________________
Its: _____________________
Attachments: Exhibit A – Premises Map