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Home My WebLink About07-14-2009 SS Page 1 of 12 CITY OF LAKE ELSINORE JOINT CITY COUNCIL / REDEVELOPMENT AGENCY STUDY SESSION - AGENDA REVIEW MINUTES July 141h 2009 CITY COUNCIL CALL TO ORDER - 4:00 PM Mayor Magee called the regular meeting of the Lake Elsinore Joint City Council / Redevelopment Agency Agenda Review Study Session to order at 4:00 p.m. on Tuesday, July 14th, 2009 in the Cultural Center, located at 183 N. Main Street, Lake Elsinore, CA 92530. PRESENT: Mayor Magee, Mayor Pro Tern Melendez, Councilmember Bhutta, Councilmember Buckley, Councilmember Hickman. ABSENT: None. Also present: City Manager Brady, Deputy City Attorney Mann, and City Clerk Thomsen. Staff members present included Acting Administrative Services Director Riley, Acting Community Development Director Weiner, Public Works Director / City Engineer Seumalo, Director of Lake and Aquatics Kilroy, Parks and Recreation Director Gonzales, Information / Communications Manager Dennis, and Building and Code Enforcement Manager Chipman. PRESENTATIONS / CEREMONIALS Outgoing Presentation to Public Safety Advisory Commission Members Cops for Kids; Southern California Edison $25,000 Donation Elsinore €aStOFR Valley Municipal Water District - Water Rates & Supply Guadalajara Business of the Quarter Lake Elsinore City Council / Redevelopment Agenda Joint Study Session for Agenda Review Meeting Minutes of July 14, 2009 Page 2 of 12 The Mayor and the City Clerk discussed who was attending for each item. Mayor Magee stated the "Elsinore" Valley Municipal Water District's presentation would be approximately 15 minutes in length; therefore, he would move the presentation to the end. PUBLIC COMMENTS - NOWAGENDIZED ITEMS -1 MINUTE None. PUBLIC COMMENTS - AGENDIZED ITEMS - 3 MINUTES None. CONSENT CALENDAR (2) Approval of City Council Minutes NO QUESTIONS / COMMENTS ~I Recommendation: Approve the following minute(s): (a) Joint Study Session City Council / Redevelopment Agency May 26, 2009 (b) Regular City Council Meeting Minutes May 12, 2009, May 26, 2009, and June 23, 2009 (3) Warrant List Dated June 30. 2009 Recommendation: Authorize payment of Warrant List dated June 30, 2009. Councilmember Hickman questioned the following items: Warrant No. 100002 Burke, Williams & Sorensen Acting Administrative Services Director Riley responded this is the law firm that handles the Community Facilities District regarding foreclosures. He further stated they recap what is due to the City. Warrant No. 100038 Hemet Rubber Stamp & Sign Company Acting Administrative Services Director Riley stated this charge was for metal stamps ordered by the Finance Department, stating due to the i amount of usage they have, plastic stamps do not last; their department needs the heavy metal stamps. Lake Elsinore City Council / Redevelopment Agenda Joint Study Session for Agenda Review Meeting Minutes of July 14, 2009 Page 3 of 12 Councilmember Hickman asked if these stamps could be purchased locally, to which Mr. Riley responded they could not. (4) Professional Services Contract and Purchase Order for Scott Fazekas & Associates Recommendation: Waive the bidding procedures as allowed under Lake Elsinore Municipal Code Section 3.08.070 (f) Exceptions to bid procedures. 'When in the best interest of the City, the City Council may authorize the City Manager or Purchasing Manager to bypass the bid process required under this chapter for purchase greater than $15,000.00." Authorize the City Manger to sign a new Professional Services Contract with Scott Fazekas & Associates and approve a Purchase Order in the amount of $60,000 for Scott Fazekas & Associates to provide plan check services for Fiscal Year 2009 / 2010. This amount was budgeted for in the 2009 / 2010 Building Division Professional Services account. Councilmember Hickman questioned the $60,000. Purchase Order amount. Building and Code Enforcement Manager Chipman stated the actual amount which will be billed is only for the man-hours they work, not necessarily the amount of $60,000. Mayor Magee questioned the turn-around the company was providing stating our policy for Plan Check review was 10 days. Manger Chipman responded the City has always received their information before the 10 working days, and if he needs the information expedited, they honor the request usually in 5 days. (5) Rosetta Canyon Fire Station and Park Consultant Contract - Change Order No. 3 with Pereira Construction . Recommendation: 1. Approve project Change Order No. 3 in the amount of $149,391.68 for Perera Construction; and 2. Authorize the City Manager to execute the Contract Change Order. Councilmember Hickman quoted the price of the Fire Station of $7,447,00. requesting details. Public Works Director / City Engineer Seumalo gave an overview of the original price of the station, and how the project had been reduced to comply with the budget. He gave a summary of the changes that had been made regarding the station amenities. Lake Elsinore City Council / Redevelopment Agenda Joint Study Session for Agenda Review Meeting Minutes of July 14, 2009 Page 4 of 12 Mayor Magee stated he had seen a site-plan which identified all of the changes and answered any questions and requested staff to provide this plan to the Council before the meeting at 7 p.m. to answer their questions. Mayor Pro Tern Melendez questioned if the changes were significant. Director Seumalo responded yes, and provided details, stating the original design had been revised, there was going to be a concession stand but not as large as originally planned. He further started there would only be 2 full basketball courts; the half-courts had been eliminated. The revision to the adjoining park incorporated the relocation of the tennis courts and a baseball field. He noted the restroom facilities had been relocated also. (6) Professional Engineering Services Contract Revision - Dave Solomon Recommendation: Authorize the City Manager to enter into a Contract with David Solomon to provide on-call project management and engineering services on an as-needed basis. Mayor Magee stated the City is proud to have Dave Solomon working for the City. He noted Mr. Solomon alone has brought a huge amount of funding to the City. He noted out of 38 applications submitted for SB 821 funding; only 13 were awarded, and only 5 were awarded to Riverside County. He stated, out of the 5 received, 3 of them were written by Mr. Solomon and granted. He congratulated Director Seumalo and Mr. Solomon to their contributions to the City of Lake Elsinore stating they have brought $1 million dollars to Lake Elsinore through the SB 821 funds. Councilmember Bhutta noted the contract had a reduced fee of 5 percent. Director Seumalo confirmed stating both of the Public Works and Engineering Consultants voluntarily took the reduction in support of their coworkers. (7) Approval to Renew Participation in the Riverside County Mortgage Credit Certificate (MCC) Program NO QUESTIONS / COMMENTS Recommendation: Adopt Resolution No.2009-, approving a continued participation with the County of Riverside Mortgage Credit Certificate (MCC) Program. (8) Community Facilities District No. 2003-2 • (Canyon Hills) Improvement F: Area D Altering the Rate and Method of Apportionment of Special Taxes Recommendation: Adopt Resolution No. 2009-_, of Consideration to alter the rate and method of apportionment of special taxes within Lake Elsinore City Council / Redevelopment Agenda Joint Study Session for Agenda Review Meeting Minutes of July 14, 2009 Page 5 of 12 Improvement Area D of CFD No. 2003-2 (Canyon Hills) and set a Public Hearing for August 25, 2009, at 7:00 p.m. Councilmember Bhutta questioned how many homes were in this area. Mayor Magee responded the land was vacant; therefore there was only the landowner. Councilmember Hickman asked how much of a impact this was to the landowner and if he would have to have bonding. Dennis Anderson, the City's Community Facilities District Consultant responded, stating the land was owned by Pardee Homes and because the land was undeveloped taxes were as high as $24 million. PUBLIC HEARING(S) (9) Public Hearing on the Citywide Landscaping and Street Lighting Maintenance District and the Landscaping and Lighting Maintenance District No. 1 for Fiscal Year 2009-2010 I Recommendations: 1. Open the Public Hearing and take testimony related to the Citywide LLMD and LLMD No. 1 annual assessment; and 2. Close the Public Hearing; and 3. Adopt Resolution No. 2009-_, Resolution of the City Council of Lake Elsinore, California, confirming a diagram and assessment and providing for annual assessment levy after formation of a district for Fiscal Year 2009-2010 for the Citywide LLMD; and 4. Adopt Resolution No. 2009- Resolution of the City Council of Lake Elsinore, California, confirming a diagram and assessment and providing for annual assessment levy after formation of a district for Fiscal Year 2009-2010 for the LLMD No. 1. Councilmember Hickman questioned if there was an increase to Landscaping and Lighting Maintenance District. Dennis Anderson, Consultant responded yes, a Public Hearing was scheduled for tonight to raise the LLMD rates noting they have remained the same since 1997 and cannot increase without a majority approval of the property owners. He noted LLMD No. 1 will increase by 2 percent r which voters had previously approved. Ii i Lake Elsinore City Council / Redevelopment Agenda Joint Study Session for Agenda Review Meeting Minutes of July 14, 2009 Page 6 of 12 City Manager ensured the Mayor had the Public Hearing script for the 7 p.m. meeting. (10) Tentative Tract Map No. 33140 Recommendation: 1. Adopt Resolution No. 2009-_, adopting findings that the project is exempt from the Multiple Species Habitat Conservation Plan (MSHCP). 2. Adopt Resolution No. 2009-_, approving Mitigated Negative Declaration No. 2005-10. 3. Adopt Resolution No.2009-approving Tentative Tract Map No. 33140. Mayor Pro Tem Melendez questioned Recommendation No. 1 stating the project was not exempt; it was consistent with the Multiple Species Habitat Conservation Plan (MSHCP). She noted the Resolution required correction in several areas, along with the Agenda, including the recommendation. Fill Councilmember Hickman questioned the negative CRS account to which Councilmember Bhutta responded the account had been brought up to date. Councilmember Buckley responded regarding the Multiple Species Habitat Conservation Plan. City Manager Brady responded the Resolution will be corrected Mayor Magee stated he likes the housing plan, noting the lot and house size exceeded the minimum requirements. He also noted, when the development started, and the grading begins, there would be 200,000 pounds of dirt removed off of the mountain; which would be extremely noticeable. He discussed several items: 1) He thanked staff for having the foresight-to request the signal be installed before the project begins, noting it is truly needed now. He requested the signal be placed on the unfunded Capital Improvement Plan. 2) He requested staff to address an alternative ingress and egress for State Route (SR) 74, noting if Caltrans did not approve the existing plan; the City could move forward with authority to request an alternative option and have responsibility of that particular section of SR 74. Lake Elsinore City Council / Redevelopment Agenda Joint Study Session for Agenda Review Meeting Minutes of July 14, 2009 Page 7 of 12 Fill APPEAVS) (11) Appeal of Structure Abatement Action on 523 West Minthorn Street Recommendation: Deny the appeal and uphold the decision to place the property into Structure Abatement. Mayor Magee noted the owner of the property had requested this item be extended to August 11, 2009. Council decided to discuss the item since it was Agendized; they could take action tonight if they decided to do so. Mayor Pro Tern Melendez requested Building and Code Enforcement Manager Chipman to come forward and give a history of problems and length of time regarding the property. Manager Chipman stated he could not give her an account of each time they had been to the property, noting many times the action is not written in a file. The reason for this is it may be to remove graffiti, or they have a Fill phone anonymous complaint, etc. He did note a file was opened regarding the property in 2006, when the person leasing the property was working with Code Enforcement to rehabilitate the property; however he was removing internal walls and remodeling without permits. This impacted the integrity of the structure. At this point the lessee was moved out and the property owner started working with Code Enforcement. At one time, the original plan was to remodel the Recreation Room. Councilmember Buckley noted sometime in the past the property was being used by a church to house the homeless and in turn they worked on the property and solicited money. Manager Chipman stated legally the property was known as a "Half-way House." Manager Chipman noted the owner has been cooperative with the City, although he does not live locally. He has been responsible for removing the graffiti and when notified by the City regarding abatement issues, he immediately sends crews to correct the problem. The problem is the safety of the structure has not been addressed. r- Lake Elsinore City Council / Redevelopment Agenda Joint Study Session for Agenda Review Meeting Minutes of July 14, 2009 Page 8 of 12 I BUSINESS ITEM(S) (12) Recreation Program Services Agreement with the City of Wildomar Recommendation: Approve the Recreation Services Agreement with the City of Wildomar, and authorize the City Manager to sign the form of the Agreement provided herein with such modifications as may be approved the City Attorney. Mayor Magee congratulated City Manager Brady for having the forethought to help the new City with these needs, to which City Manager Brady recognized Parks and Recreation Director Gonzales the credit. Mayor Magee acknowledged Director Gonzales. The Mayor also noted our Public Works Department could help the City of Wildomar also, to which City Manager Brady responded this was in the works. Mayor Magee noted Wildomar was going to have a permanent City Manager and further request may be forthcoming and to keep the Council informed regarding Wildomar's requests. (13) 2008-2030 City of Lake Elsinore Parks and Recreation Master Plan Recommendation: Adopt the City of Lake Elsinore 2008-2030 Parks and Recreation Master Plan Councilmember Buckley noted the Plan did not identify any trails. Director Gonzales stated this was to be a further document. Councilmember Buckley requested that all trails be identified in the document, such as the ones by the Storm Stadium, the campgrounds, and the future Riverwalk area. (14) City Loan of Hope VI Main Street Grant Funds NO QUESTIONS / COMMENTS Recommendation: Approve Resolution No. 2009- authorizing a commitment of $1,000,000. from the HOPE VI Main Street Grant. PUBLIC COMMENTS - NON-AGENDIZED ITEMS - 3 MINUTES None. I I Lake Elsinore City Council / Redevelopment Agenda Joint Study Session for Agenda Review Meeting Minutes of July 14, 2009 Page 9 of 12 I REDEVELOPMENT AGENCY PUBLIC COMMENTS - NOWAGENDIZED ITEMS -1 MINUTE None. PUBLIC COMMENTS - AGENDIZED ITEMS - 3 MINUTES None. CONSENT CALENDAR (2) Approval of Redevelopment Agency Minutes NO QUESTIONS / COMMENTS Recommendation: Approve the following minute(s): (a) Regular meeting of the Redevelopment Agency - May 12, 2009, May 26, 2009, and June 23, 2009 (3) Warrant List Dated June 30. 2009 NO QUESTIONS / COMMENTS Recommendation: Authorize payment of Warrant List dated June 30, 2009. PUBLIC HEARING(S) None. BUSINESS ITEM(S) (4) Downtown Master Plan Next Step in the Process: Staff requests that the Redevelopment Agency identify necessary modifications to the attached documents or, if I- comfortable with the approach and documents, direct staff to incorporate I I them into the General Plan EIR. Staff will then bring the entire Downtown Master Plan package before the Planning Commission, Redevelopment Lake Elsinore City Council / Redevelopment Agenda Joint Study Session for Agenda Review Meeting Minutes of July 14, 2009 Page 10 of 12 ~I Agency and City Council for final consideration and adoption at the end of the year along with the General Plan Update, and Housing Element which will all be integrated into a single Environmental Impact Report. Acting Community Development Director Weiner gave an overview of the Redevelopment Master Plan and discussing with Chairman Buckley how much information he wanted him to cover. It was noted the overview and the districts should be discusses Southern California Association of Governments (SCAG) would probably have a representative to note they are committed to providing $300,000. Chairman Buckley stated the end should be a question and answer period with Council, City Staff, and Consultants Cooper Carry. Agency member Magee noted he had recently met with Mr. Sam Gregory who owns the land near the lake at the end of Main Street. He noted they were discussing the Preliminary Design Review application and to verify his assertion of the floor elevation of the area and there were some differences. He requested Chairman to include Mr. Gregory in discussions. i Agency member Magee noted he like the proposed Downtown Master Plan and needed to address several areas of Cooper Carry's Potential ryFunding Handout (Pages 1-5): 1) Item No. 32: Building the Pier: Agency member Magee noted he had recently met with Mr. Sam Gregory who owns the land near the lake at the end of Main Street. He noted he advised Mr. Gregory to complete a Preliminary Design Review application and to verify his assertion of the floor elevation of the area noting there are some differences. He requested Chairman Buckley include Mr. Gregory in discussions. 2) Item No. 34: Public Relm: Sidewalks, bike paths, etc. The agency member Magee recommended SIB 821 funds be utilized whenever possible. 3) Item No. 36 Pedestrian Bridge: He stated he has received positive reaction to this, and was in favor of the bridge. i Agency member Magee commented regarding the Cultural Center. His understanding was the Center was going to be a Community Playhouse and he requested the Historical Museum which was on the lower level of the building be relocated to the museum. Lake Elsinore City Council / Redevelopment Agenda Joint Study Session for Agenda Review Meeting Minutes of July 14, 2009 Page 11 of 12 F1 Chairman Buckley noted there were plans to move the Museum, and the well known fact is the Cultural Center previously was a church. He recently learned the church had a pipe organ, which was still located within the building. He reminded everyone the goal of the downtown area was to have Private and City management work together as a joint team. PUBLIC COMMENTS - NON-AGENDIZED ITEMS - 3 MINUTES None. CLOSED SESSION CITY COUNCIL CLOSED SESSION (1) None. Fill REDEVELOPMENT AGENCY CLOSED SESSION (1 a) CONFERENCE WITH LEGAL COUNSEL ANTICIPATED LITIGATION Initiation of litigation pursuant to subdivision (c) of Gov't Code Section 54956.9: 1 case (1 b) CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8) Property: APN 375-023-058 Agency Negotiator: Executive Director Brady Negotiating parties: Lake Elsinore Redevelopment Agency and US Bank / JP Morgan Mortgage Trust #2006-A2 Under negotiation: Price / terms / Conditions of Payment Lake Elsinore City Council / Redevelopment Agenda Joint Study Session for Agenda Review Meeting Minutes of July 14, 2009 Page 12 of 12 ADJOURNMENT The Joint Study Session was adjourned at 4:41 p.m. The Lake Elsinore City Council will adjourn to the next regular City Council meeting to be held tonight, July 14th at 7 p.m. The Lake Elsinore Redevelopment Agency will adjourn to the scheduled Closed Session meeting to be held at 5:00 p.m. in the Cultural Center located at 183 N. Main Street, Lake Elsinore, CA 92530. ert E. M ge Mayor Thomas Buckl hairman City of Lake Elsinore, lifornia City of California 10 Attest: I~ Debora Thomsen, CIVIC City Clerk = City of Lake Elsinore, California II