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HomeMy WebLinkAbout5-17-201 PacketPublic Safety Advisory Commission City of Lake Elsinore Regular Agenda LAKE-ELSINORE.ORG (951) 674-3124 PHONE CULTURAL CENTER 183 N. MAIN STREET LAKE ELSINORE, CA 92530 JAY STEWART, CHAIRPERSON STEPHEN GREGORY, VICE-CHAIR CHRIS HYLAND, COMMISSIONER JERRY CARLOS, COMMISSIONER VALERIE SUND, COMMISSIONER FARID DOST, SENIOR CIVIL ENGINEER Cultural Center6:00 PMWednesday, May 17, 2017 The City of Lake Elsinore appreciates your attendance. Public participation provides the Public Safety Advisory Commission with valuable information regarding issues of the community. Regular meetings are held on the 3rd Wednesday of every month. If you are attending this Public Safety Advisory Commission Meeting, please park in the Parking Lot across the street from the Cultural Center. This will assist us in limiting the impact of meetings on Historic Main Street. Thank you for your cooperation. The agenda is posted 72 hours prior to each meeting outside of City Hall and is available at each meeting. The agenda and related reports are also available at the City Clerk ’s Department on the Thursday prior to the Commission meeting and are available on the City ’s web site at www.lake-elsinore.org . Any writings distributed within 72 hours of the meeting will be made available to the public at the time it is distributed to the Public Safety Advisory Commission. In compliance with the Americans with Disabilities Act, any person with a disability who requires a modification or accommodation in order to participate in a meeting should contact the City Clerk's Department (951) 674-3124, ext. 269 at least 48 hours before the meeting to make reasonable arrangements to ensure accessibility. CITY VISION STATEMENT The City of Lake Elsinore will be the ultimate lake destination where all can live, work and play, build futures and fulfill dreams. Page 1 City of Lake Elsinore Printed on 5/11/2017 May 17, 2017Public Safety Advisory Commission Regular Agenda CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL PRESENTATIONS 1)Recognition of Public Safety Advisory Commissioner Sund PUBLIC COMMENTS – NON AGENDIZED ITEMS – 3 MINUTES (Please read and complete a Request to Address the Advisory Commission form prior to the start of the meeting and turn it in to the Secretary. The Chair or Secretary will call on you to speak.) CONSENT CALENDAR ITEM(S) (All matters on the Consent Calendar are approved in one motion, unless a Commissioner or member of the Public requests action on a specific item.) 1)Minutes of the Regular meeting of April 19, 2017 Recommendation:Approved the Minutes. 4-19-2017 PSACAttachments: BUSINESS ITEM(S) 2)Traffic Engineer Update Recommendation:Recieve and file. 3)Streetlight Procedures Ordinance Recommendation:Receive and file. Streetlight Procedures Ordinance - SR Streetlight Procedures Ordinance - Exhibit A Attachments: SUBCOMMITTEE REPORTS STAFF COMMENTS COMMISSIONERS' COMMENTS ADJOURNMENT The Lake Elsinore Public Safety Advisory Commission will adjourn to the Regular meeting on Wednesday, June 21, 2017, at 6:00 p.m. in the Cultural Center located at 183 N. Main Street, Lake Elsinore. Page 2 City of Lake Elsinore Printed on 5/11/2017 May 17, 2017Public Safety Advisory Commission Regular Agenda AFFIDAVIT OF POSTING I, Diana Girón, Deputy City Clerk of the City of Lake Elsinore, do hereby affirm that a copy of the foregoing agenda was posted at City Hall at _______ p.m. on ___________2017. ________________________ Diana Girón, CMC Deputy City Clerk Page 3 City of Lake Elsinore Printed on 5/11/2017 Text File City of Lake Elsinore 130 South Main Street Lake Elsinore, CA 92530 www.lake-elsinore.org File Number: ID# 17-180 Agenda Date: 5/17/2017 Status: Consent AgendaVersion: 1 File Type: ReportIn Control: Public Safety Advisory Commission Agenda Number: 1) Page 1 City of Lake Elsinore Printed on 5/11/2017 Text File City of Lake Elsinore 130 South Main Street Lake Elsinore, CA 92530 www.lake-elsinore.org File Number: ID# 17-177 Agenda Date: 5/17/2017 Status: Consent AgendaVersion: 1 File Type: ReportIn Control: Public Safety Advisory Commission Agenda Number: 1) Page 1 City of Lake Elsinore Printed on 5/11/2017 Page 1 City of Lake Elsinore Public Safety Advisory Commission Meeting Minutes Wednesday, April 19, 2017 Call to Order A Regular meeting of the Public Safety Advisory Commission (PSAC) was held in the Cultural Center, 183 North Main Street, on the above date. The meeting was called to order at 6:02 p.m. by Chairman Stewart. Pledge of Allegiance The Pledge of Allegiance to the Flag was led by Vice-Chair Gregory. Roll Call Present: Commissioners Carlos, Hyland, and Sund; Vice-Chair Gregory and Chair Stewart Absent: None Public Comments – Non Agendized Items There were no members of the Public appearing to speak. Consent Calendar Items It was moved by Commissioner Sund, seconded by Vice-Chair Gregory, and unanimously carried, to approve the Consent Calendar. 1) Minutes of the Regular meeting of March 15, 2017 – approved. 2) Financial Report as of March 2017 – received and filed. 3) Quarterly Report to Council - 1st Quarter 2017 – received and filed. Business Items 4) Transient Camp Enforcement Update Senior Civil Engineer Dost introduced Code Enforcement Supervisor Lopez who presented a Power Point presentation and responded to comments from Members of the Commission. Appearing to speak was: Ace Vallejos. Chairman Stewart suggested sending or emailing reminder letters to the big box stores advising of the City ordinance that enforces panhandling at 15 feet away from a business. Page 2 It was moved by Chairman Stewart, seconded by Commissioner Sund, and unanimously carried, to receive and file the report. 5) Senate Bill 821 (SB 821) Bicycle and Pedestrian Facility Program Update Engineer Dost presented a Power Point presentation on the Riverside County Transportation Commission SB 821 program and requested the Commission approve the improvement locations to be submitted with the grant application. Commissioners' Comments Vice-Chair Gregory commented that he is looking forward to the upcoming boat season on the lake. Commissioner Hyland stated she is glad that PSAC is realizing more projects like the SB821 grant application. Chairman Stewart thanked Engineer Dost for his work and appreciated Code Enforcement’s prompt response to the transient issue in the City; announced the Clean Extreme event on April 22 nd and invited everyone to attend the event; asked that the event page on the City’s website reflect the correct time of PSAC meetings; and, announced that boating classes hosted by the U.S. Coast Guard will be held at Lake Elsinore Marina. Adjournment The meeting adjourned at 7:08 p.m. to the Regular meeting on Wednesday, March 15, 2017, in the Cultural Center located at 183 N. Main Street. _________________________________________________ Jay Stewart Diana Girón, CMC Chairman Deputy City Clerk Text File City of Lake Elsinore 130 South Main Street Lake Elsinore, CA 92530 www.lake-elsinore.org File Number: ID# 17-178 Agenda Date: 5/17/2017 Status: BusinessVersion: 1 File Type: ReportIn Control: Public Safety Advisory Commission Agenda Number: 2) Page 1 City of Lake Elsinore Printed on 5/11/2017 Text File City of Lake Elsinore 130 South Main Street Lake Elsinore, CA 92530 www.lake-elsinore.org File Number: ID# 17-179 Agenda Date: 5/17/2017 Status: Consent AgendaVersion: 1 File Type: ReportIn Control: Public Safety Advisory Commission Agenda Number: 3) Page 1 City of Lake Elsinore Printed on 5/11/2017 REPORT TO PUBLIC SAFETY ADVISORY COMMISSION TO:Honorable Chairman and Members of the Public Safety Advisory Commission FROM:Farid Dost, Senior Civil Engineer DATE:May 17, 2017 SUBJECT:Streetlight Ordinance & Procedures Recommendation Receive and file. Background and Discussion On January 24, 2017, the City Council approved the Purchase and Sale Agreement (PSA) for the acquisition of all the sellable streetlights from Southern California Edison (SCE) in order to control and reduce cost for energy consumption, operation and maintenance of the streetlights. With the City Council approval of the PSA, all new streetlights will be transferred to the City of Lake Elsinore for ownership, operation and maintenance. Currently, the City does not have an ordinance for the streetlights. The attached Exhibit A is a draft version of the ordinance that explains and provides the purpose, policy, financial responsibility and the process on how any entity can request for streetlights. This ordinance will streamline the process for both the City staff and the public on the requirements and responsibilities needed for requesting streetlights. This draft version will be further updated with the development of the Design Criteria and Standards for the City. Once the design criteria and standards are near completion, the City will bring the package back to PSAC for approval and recommendation to the City Council for approval and adoption. Fiscal Impact None other than staff time. Exhibits Streetlight Procedures Ordinance – Exhibit A Procedures ATTACHMENT A CITY OF LAKE ELSINORE STREET LIGHT ORDINANCE AND PROCEDURE BACKGROUND Currently there are over 3,600 streetlights within the City of Lake Elsinore boundary and it continues to increase with more developments and public requests. Not all the streetlights are owned and maintained by the City, most are owned, operated and maintained by Southern California Edison (SCE). The City pays SCE approximately $12 a month for the energy cost, operation and maintenance of each light pole. The cost for energy, operation and maintenance are outside of City’s control and it increases every year at the discretion of SCE. On January 24, 2017, the City Council approved the Purchase and Sale Agreement for the acquisition of all the sellable streetlights from SCE in order to control and reduce cost for energy consumption, operation and maintenance of the streetlights. City anticipates the new energy cost, operation and maintenance of each light pole will be approximately $7, a reduction of about 40%. Acquisition of the SCE streetlights will provide the City with an opportunity to control certain costs, create revenue generation opportunities, increase public safety and assist in meeting local and statewide energy and greenhouse gas goals. All new street lights currently under design or proposed in the future that are within the City Boundary and within the Right of Way or Easements shall be transferred to the City of Lake Elsinore upon energizing, regardless of the entity proposing the new streetlights. PURPOSE The purpose of this ordinance is to establish a policy and process for acceptance of a streetlight installed by an entity (residents, business or developers) other than the City of Lake Elsinore. STREET LIGHT POLICY The purpose of streetlights is to provide for traffic and pedestrian safety along public ways. The major objective is to reduce motor vehicle and pedestrian accidents by illuminating hazards. Prior to requesting a streetlight, the requestor shall know that streetlights are provided for traffic safety, not property security. FINANCIAL RESPONSIBILITY The City of Lake Elsinore pays for all the streetlights within the public Right-of-Way, which includes the cost of energy, operation and maintenance. These costs do not include the cost for design and installation of new streetlights and/or existing streetlight upgrading. Typically, the design and installation of a new streetlight can be up to several thousand dollars depending on the location and type of construction associated with the installation (i.e. existing power). If the streetlights are proposed by DEVELOPER/S, the developer shall comply with the City of Lake Elsinore’s Municipal Codes including but not limited to Chapter 16.44 Street Improvements. The developer is required to bear all costs associated with design and installation of all the street lights required in accordance with the City Standards. The developer shall also be required to pay the City the estimated cost of the illumination energy and maintenance charges to be incurred for a period of one year following the anticipated date of energizing the streetlights. The charges shall be paid prior to the exoneration of said bonds posted by the developer. If the street lights are being requested by public (Residents or Businesses), the City requires the cost for design, installation and maintenance be paid by the residents benefiting from the new streetlights. Request for new streetlights where no lighting exists will first be evaluated for the need to install a light system on the roadway or development, in accordance with the City of Lake Elsinore’s Municipal Code. Installation of a single independent light will only be approved on a case by case basis and upon the approval of the City Engineer, Director of Community Development and Public Works Manager. If the street lights being requested by public (Residents or Businesses), the City will assume financial responsibility for design, installation and maintenance upon approval of the City Engineer, Director of Community Development and Public Works Manager and under the following circumstances. 1. Lighting an intersection of a public way 2. Bad curves or other serious road hazards where increased illuminations would ease the traffic hazard; 3. Lighting of areas with heavy evening pedestrian traffic. Upon installation of the new streetlights in a new subdivision, a new Zone will be created and added to the LLMD, and maintenance cost will be levied by the City for that Zone. Upon installation of the new street light/s as requested by the public, a new Zone will be created and added to LLMD, and maintenance cost will be levied by the City for properties benefitting from the new streetlights. Upon installation of the new streetlights by the City, the maintenance cost will be added to the Citywide LMD or CFD 2015-02. PROCESS FOR NEW STREET LIGHTS Developers – Shall design the streetlights in accordance with the City requirements and standards. Developer shall work with and provide the necessary information and completed forms to the energy provided (SCE) for electrical needs, sizing and required facilities to operate the streetlights. Upon energizing the streetlights, the developer is required to maintain responsibility for the streetlights until one year after the improvements have been accepted by the City. The streetlights shall be transferred to the City once one year has passed from improvement acceptance. Public – The City of Lake Elsinore will work with the energy provider (SCE) for new streetlights to ensure electrical needs, sizing and required facilities are designed and constructed. The City will complete all the necessary applications needed by SCE to start the design and subsequently the installation. Upon energizing the streetlights, the streetlights shall be transferred to the City for ownership, operation and maintenance. Prior to the City reaching out to SCE, the requester shall provide the following information. 1. Requester’s name, address, telephone number, and reason for requesting the street light installation; 2. Exact location (street address) of the requested street light (e.g. pole between 130 and 132 S. Main Street); 3. Pole number for the adjacent existing street lights; 4. Petition with the names, addresses, phone numbers, and signatures of residents on both sides of the street within 200 feet of the proposed street light, whether in support or opposed to the installation of the street light; Important: The petition must indicate at least a 75% majority of residents support the requested installation of the street light. The property owners shall provide the necessary utility easements for electrical service to the light at no cost to the City of Lake Elsinore. Upon approval of the installation of the street light by the City Engineer, Director of Community Development and Public Works Manager, the City will request necessary easement at no cost to be provided to the appropriate electric company for the purpose of installing the street light.