HomeMy WebLinkAbout0009_1_Spicer - SRReport to City Council
To:Honorable Mayor and Members of the City Council
From:Grant Yates, City Manager
Prepared by: Jason Simpson, Assistant City Manager
Date:February 14, 2017
Subject:Agreement with Spicer Consulting Group, LLC (SCG) for Geographic
Information System (GIS) for Consulting and Support Services
Recommendation
Authorize the City Manager to execute the agreement in the amount of $62,900.
Background and Discussion
The City is approximately two-thirds undeveloped and anticipating a major increase in building
permit activity as the buildout of specific planned developments occurs. To help manage this
buildout and support the City’s strategic initiative for service as part of its Vision Statement, the
City has started implementing EnerGov, an enterprise permitting and land management system
developed by Tyler Technologies and is upgrading its GIS servers with ESRI software. EnerGov
relies on a GIS land-base which the system interfaces with to associate permitting and land
management activities with the corresponding spatial features those activities occur on (e.g.
parcels, addresses, etc.).
Further, with the recent retirement of the City’s GIS Analyst, the City also has no current GIS staff
and many GIS data layers remain stored in various formats and locations that have been
developed and assembled over time from various projects. The City’s GIS environment needs to
be setup so that the City can begin leveraging GIS to improve processes and support. To facilitate
a well-developed and reliable integration with EnerGov, provide more widespread access to GIS
services throughout the City, and ensure the City is best positioned to take full advantage of all
EnerGov capabilities moving forward, the City needs to implement a new GIS design and data
organization schema.
SCG understands that the City will be purchasing a Small Government Enterprise License
Agreement (SGELA) from ESRI to obtain the software needed to support its EnerGov rollout and
its GIS expansion efforts. Under the SGEGLA, the City further intends to setup a new server on
which it will install ArcGIS Enterprise (formerly ArcGIS Server) that will host a new enterprise
geodatabase and a new data schema based on ESRI’s Local Government Information Model
(LGIM). Once ArcGIS Enterprise is setup and the LGIM data schema is established, the City plans
to migrate selected data from its older shapefile and geodatabase sources into the LGIM schema
within the new enterprise geodatabase.
The City also intends to implement a secure ArcGIS Online Organization to facilitate the
organization of maps, services, and data throughout the city enterprise (separate agenda item
with ESRI at the January 24, 2017 meeting). Following migration of data into the LGIM schema
SCG, LLC Agreement
February 14, 2017
Page 2
in its new enterprise geodatabase, the City will immediately publish a new map and feature
services to its ArcGIS Organization account for sharing use by EnerGov and other City
departments. SCG will help implement an enterprise geodatabase and ArcGIS Organization
structure to support the EnerGov applications and implement additional maps, services and
applications that support additional department functions and business processes will follow,
based upon prioritization.
SCF will be assisting with setting up the City’s GIS environment including the GIS Server, ArcGIS
Online Organization accounts, and an administrative and editor workstation. Furthermore, SCG
will also migrate data layers to the new ArcGIS Enterprise geodatabase that access ArcGIS
Online Organization web applications and services that support the City’s EnerGov platform.
Fiscal Impact
The Information Systems Internal Services Fund has funding available for the $62,900 to
implement this consulting and support services agreement.
Exhibits
A. Agreement
B. Proposal (Appendix A to Agreement)