HomeMy WebLinkAbout0006_1_Dump Truck Replacement - SRREPORT TO CITY COUCIL
To:Honorable Mayor and Members of the City Council
From:Grant Yates, City Manager
Prepared By: Jason Simpson, Assistant City Manager
Date:January 24, 2017
Subject:Acquisition of City Fleet Replacement Vehicle
Recommendations
Authorize the purchase of one (1) 2017 Chevy Silverado 3500HD 4WD Regular Cab with 9ft
Dump Body from National Auto Fleet Group (Contract Number 102811) member dealership in
the total amount of $52,938.84.
Background
The City of Lake Elsinore has an inventory of 125 pieces of equipment, which includes
vehicles, off-road equipment, multiple watercrafts, and other various machinery. Presently, the
City has a need to replace the dump truck which has long exceeded its useful life is requiring
significant repairs to keep it functional. Staff has researched the purchase of these vehicles
from local dealerships as well as cooperative government vehicle purchase contracts. The result
has yielded the most favorable pricing is from National Auto Fleet Group, Contract Number
102811. These contracts are nationally solicited, competitively bid and awarded on behalf of
National Joint Powers Authorities (NJPA) current and potential government and education
member agencies. This national contract has been assigned to area Dealerships for vehicle sale
and delivery at the competitive contracted price. The State statute authorizes "public
agencies" to participate in cooperative purchasing agreements like those established by NJPA.
Therefore, all City’s and Governmental agencies may take advantage of this pricing when it is
determined to be cost effective.
Discussion
Staff posted an RFP on the City’s website and opened the pricing up to all dealers including local
dealers for fleet pricing but received only one response. The below chart lists the results of the
purchase outcome:
Acquisition of City Fleet Replacement Vehicle
January 24, 2017
Dealership Dump Truck 4x4 -Price
National Auto Fleet Group 1 @ $52,938.84
Fiscal Impact
Vehicle and equipment replacement is funded in the Internal Service Fund with sufficient funds for
Fiscal Year 2016-17.
Exhibits
A – Quote from NAFG